Getting Started with Office 365

Dan Usher

Who am I?Experienced STS 2001 for a few moments before moving forward through 2003 to the present world of SharePoint 2013, Office 365, and Azure…

Primary Focus Areas: Windows Networking Infrastructure, Identity Management, Scalability, Design

Fascinated by Big Bang Theory & Radio Lab

Dan Usher

Lead Associate

Booz Allen Hamilton

dan@spdan.com

http://www.sharepointdan.com

@binarybrewery

Who are you?SharePoint On-Prem?

SharePoint Online?

Developers?

Designers?

Administrators?

Architects?

End Users?

SharePoint YammerWhere’s it at?

http://www.yammer.com/spyam

Why should I join?

Great visibility and access to fellow SharePointers.

What it’s cost?

Just a service provider to get you there…

Interested?

Invite is required… Send me an e-mail and I’ll get you in… dan@spdan.com

housekeeping

Phones silencedPhasers set to stunAsk questions

Things to Cover Introduction What is Office 365? Will it stay online? How to setup Office 365… Identity and Authentication Which Office 365 Plan… What Office 365 provides How does Office 365 ProPlus differ from Office 2013? A few gotchas Sharing and Permissions

Why Cloud?

What users seem to think of Cloud…

Why Office 365?

Devices SocialCloud Control

Exchange OnlineSharePoint

Online

Office 365 - What is it?

LyncOnline

Office 365 ProPlus Project Online Visio Pro for

Office 365

Latest productivity services running in Microsoft’s cloud

Service Level Agreement• Office 365 is treated as a component of

Microsoft’s online services• 5 day prior notification for scheduled

maintenance• 99.9% Uptime Percentage• Pods and Failover• Service Credits

http://microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=37

What if there’s downtime?

What we typically do…

http://technet.microsoft.com/en-us/library/hh495476(v=office.14).aspx

What is considered downtime?“Any period of time when users are unable to read or write any portion of a SharePoint site collection for which they have appropriate permissions.”

• http://go.spdan.com/o365serviceupdates• http://go.spdan.com/o365serviceupdates-us

Service Updates

Setting up a Tenant• What plan do I want?• What will my Tenant Name be?• Who will be my Tenant Administrator?• How will users Authenticate?

What’s in a Name?Where’s a tenant name show up?User Logons• John.Doe@tenant.onmicrosoft.com*Email Addresses• John.Doe@tenant.onmicrosoft.com*Private Collaboration Sites• https://tenant.sharepoint.com

Demo

Provisioning an Office 365 E3 Tenant

http://go.spdan.com/o365e3demo

Authentication Options in The Cloud™• Cloud Identity• Directory and Password Synchronization• Federation

Identity ScenariosCloud Identity

Single identity in the cloud with no integration to on-premises directories

Directory & Password Synchronization 

Single identity and credentials

Federated Identity

Single federated identity and credentials

Planning for Office 365Office 365 Service Descriptionhttp://www.office365sd.com

Office 365 Deployment Guidehttp://technet.microsoft.com/en-us/library/hh852466.aspx

Office 365 Advanced Deployment Guidehttp://technet.microsoft.com/en-us/library/hh852483.aspx

Deployment Readiness Toolhttps://onramp.office365.com/onramp/

SharePoint Online Filterable Comparisonhttp://technet.microsoft.com/en-us/office365/fp123607

The Human SideTrust Centerhttps://trust.office365.com

Change Management Planshttp://technet.microsoft.com/en-us/office365/dn342872.aspx

Training Centerhttp://office.microsoft.com/en-us/office-365-for-business-learning-center-FX102821134.aspx

Learning Pathshttps://mspartnerlp.mspartner.microsoft.com/LearningPath

Certification - Office 365 MCSAhttp://www.microsoft.com/learning/en-us/mcsa-office365-certification.aspxManaging Office 365 Identities and Requirements (70-346)Enabling Office 365 Services (70-347)

SKU Overview and Licensing

Office 365Small Business

Office 365 SmallBusiness Premium

Office 365Midsize Business

Home

Office 365(Exchange Online Plan 1 / 2)

Office 365Enterprise E3

Office 365Enterprise E1

Office 365Education

Office 365Enterprise E4

Personal

Home Premium

Home & Student 2013

Office 365Education A2

Office 365Education A3

Office 365Education A4

Office 365For Business

Office 365Enterprise

Office 365(SharePoint Online Plan 1 / 2)

Office 365(Lync Online Plan 1 / 2 / 3)

Home & Business 2013

Office 2013 Professional

SKU Overview and Licensing

Office 365Small Business

Office 365 SmallBusiness Premium

Office 365Midsize Business

Office 365(Exchange Online Plan 1 / 2)

Office 365Enterprise E3

Office 365Enterprise E1

Office 365Education

Office 365Enterprise E4

Office 365Enterprise Kiosk

Office 365Education A2

Office 365Education A3

Office 365Education A4

Office 365For Business

Office 365Enterprise

Office 365(SharePoint Online Plan 1 / 2)

Office 365Enterprise K1

Office 365Enterprise K2

Office 365(Lync Online Plan 1 / 2 / 3)

Office ApplicationsWord, Excel, PowerPoint, Outlook, Access, Publisher, OneNote5 PCs or Macs and up to 5 Tablets

OneDrive – 20 GBOutlook.com e-mail addressSkype Minutes

For Home

Small and Mid-Size Business Plans (P Plans)

Exchange based emailOneDrive for BusinessLync OnlineSharePoint OnlineSmall Business Premium and Mid-Size Business includes…Word, Excel, PowerPoint, Outlook, OneNote, Access, Publisher, Lync

Mid-Size Business includes InfoPath and Active Directory Integration

Enterprise Plans (E Plans)Exchange based emailOneDrive for BusinessLync OnlineSharePoint OnlineE3 / E4 plans include…Word, Excel, PowerPoint, Outlook, OneNote, Access, Publisher, Lync, InfoPath

Active Directory IntegrationYammer

Office 365 ProPlus versus Office 2013Office Professional Plus 2013• MSI-based installation• Settings inherited from Office

2010 installation• Does not support multiple

versions (2010 and 2013) simultaneously

• Licensing can be through MAK, KMS or AD based activation

• Used for Terminal Services Gateway, Remote Desktop Server, Shared Computers and Closed Networks

Office 365 ProPlus• Click-to-Run (C2R) installation• App-V foundation• Allows for Side by Side operation

(2010 and 2013)• Licensing handled through Office

Subscription-based Activation• Used for Physical or Virtual

Machines

Demo

Office 365 ProPlus Installation

What about…• Project Online– Project Lite - May 1

• Visio Online• CRM Online• Government Community Cloud Office 365• Dedicated ITAR Office 365

Demo

SharePoint Management Interface(Think Tenant Admin)• Provisioning a Site Collection• External Users• Sharing a Document

Core Capabilities - SharePoint OnlineCapability Plan 1 Plan 2

Files Sizes and Storage

Access a team intranet site Yes Yes

Create a team intranet site Yes Yes

Incremental team storage beyond 10 GB 500 MB per user

500 MB per user

Maximum storage per site collection 1 TB 1 TB

Maximum storage per subscription Unlimited Unlimited

My Sites personal storage and file sharing 500 MB per user

500 MB per user

Core Capabilities - Office 365 SuitesCapability E3 G3 Kiosk

Files Sizes and Storage

Access a team intranet site Yes Yes Yes

Create a team intranet site Yes Yes No

Incremental team storage beyond 10 GB 500 MB per user

500 MB per user

0

Maximum storage per site collection 1 TB 100 GB 0

Maximum storage per subscription Unlimited 25 TB 0

My Sites personal storage and file sharing

1 TB 25 GB 0

SharePoint Online Plan 1 with 500 Users10 GB + (500 MB x 500)Total SharePoint Storage - 260 GB pooledOneDrive for Business per user - 500 MB (250 GB unpooled)Office 365 Small Business with 25 Users10 GB + (500 MB x 25)Total SharePoint Storage - 12.5 GB pooledOneDrive for Business per user - 25 GB (625 GB unpooled)Office 365 E3 with 500 Users10 GB + (500 MB x 500)Total SharePoint Storage - 260 GB pooledOneDrive for Business per user - 1 TB (500 TB unpooled)

Storage for my tenant…

Core Capabilities - External UsersCapability External

Files Sizes and Storage

Access a team intranet site When invited

Create a team intranet site No

Incremental team storage beyond 10 GB 0

Maximum storage per subscription 0

My Sites personal storage and file sharing 0

These users can be a site ownerThese users cannot be a site collection owner

Demo

User Management

What’s this OneDrive for Business thing?It’s not OneDrive through Live Services!

Office 365 provides for 1 TB per user document library*Fewer file type restrictions that other document libraries

Allows for sharing like any other document library

Installs with Office 365 ProPlus / 2013 applicationsCan be installed with OneDrive for Business Client

Synchronizes files with OneDrive for Business every 10 minutes

Doesn’t replace SharePoint Workspaces

Backstage

OneDrive for Business Windows

Sync Client

Windows (File) Explorer(Favorites)

OneDrive

SharePoint

OneDrive @ SPDelta

OneDrive for Business

My Sites

MySite Host

Personal Site CollectionOneDrive for

Business document

library

Team Sites

Document Libraries

demo

OneDrive for Business

What’s included in SharePoint Online?• Social• OneDrive for Business,

Newsfeeds, Community Sites/Portals

• External Users• Sites, Project Sites,

Collaboration Sites/Portal• Power BI*• Office Graph and Oslo*

• eDiscovery • Search• Apps• Workflow• Cross Site Publishing• Content Search Web

Parts• Yammer Integration

Application Development• Apps! Apps! Apps!• Use SharePoint components • Surface remote data • Offload business logic • Access SharePoint list data • Make SharePoint a portal for other applications • Integrate SharePoint with Office applications and services

Apps for SharePoint overview

What about Yammer?• Comes with Office 365 E3 plan• Provides for discussions and polls• Allows for external network collaboration• Replaces SharePoint Online’s Social

Oslo

Office Graph

More Oslo

Gotchas• Adding an app

– Requires a Live Account (Microsoft Account)• Adding an external user

– Follow the token• SharePoint Hosted Apps - Deployment• What version are you running?

– https://<your tenant>.sharepoint.com/_vti_pvt/buildversion.cnf

• How do you test production versus a test tenant?– Chris O’Brien -

http://www.sharepointnutsandbolts.com/2014/03/Office-365-first-release-and-nda-preview.html

Demo

Sharing, Permissions, Tenant Administration…

Office 365 and Sharing

Setting Permissions within the Site Collection

Office 365 Sharing Access Requests

Governing Users Authorization

Governing Group Authorization

Governing Permission Levels

Governing Site Collection Administrators

Governing Apps

questions

Catch up with ME…Dan Usherdan@spdan.com@binarybrewerywww.sharepointdan.com