2014-04-04 PaperFree Web•Tech•Law presentation
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Transcript of 2014-04-04 PaperFree Web•Tech•Law presentation
![Page 1: 2014-04-04 PaperFree Web•Tech•Law presentation](https://reader034.fdocuments.us/reader034/viewer/2022052618/554bd38fb4c905706a8b4e88/html5/thumbnails/1.jpg)
2014-04-04
PaperFree Web•Tech•LawMy paper-less business and some of the legal aspects
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About me and my work
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My name is Paul Jacobson!!
I am Web•Tech•Law’s managing director !and a digital risk strategist
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I have an allergy to paper !(among other things)
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I haven’t relied on paper files for several years
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My workflow
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Everything is scanned or digitised!as soon as possible.
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This is my workspace
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My workflow is optimised for digital
Paper is collected!in a tray for!processing
Everything is scanned!(documents, receipts,!vouchers, everything)
I capture info and!short documents!with my iPhone
Captured into!Evernote for later!
reference
Option 1
Option 2
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Even handwritten notes!are captured digitally
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01
Backups are essential - local and offsite
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We contract with clients online*
*Take a look at http://webtechlaw.com/client-registration/
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Submission !data + Contract!
confirmation + Contract!text
Your digital contract
Identification!Authentication
Signature!Assent Agreement
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You have to consider the medium and the user experience in a digital context
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The legal stuff (well, a taste)
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“Information is not without legal force and effect merely on the grounds that it is wholly or partly in the form of a data
message.”
– Section 11, Electronic Communications and Transactions Act
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“‘data message’ means data generated, sent, received or stored by electronic means and includes—!
(a) voice, where the voice is used in an automated transaction; and!
(b) a stored record;”
–“data message” definition
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“Writing.—A requirement in law that a document or information must be in writing is met if the document or information is—!
(a) in the form of a data message; and!
(b) accessible in a manner usable for subsequent reference.”
– Section 12, Electronic Communications and Transactions Act
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Electronic signatures
“data attached to, incorporated in, or logically associated with other data and which is intended by the user to serve as a
signature”
Identity or!authentication
Indication of!approval
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“Where the signature of a person is required by law and such law does not specify the type of signature, that requirement
in relation to a data message is met only if an advanced electronic signature is used.”
– Section 13, Electronic Communications and Transactions Act
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Originals
Integrity preservation!assessment
Information capable!of being displayed
Is the information!complete and!
unaltered?
Purpose for which!information was!
generated
All other relevant!circumstances
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Data retention
Subsequent!reference
Accurate!representation
Verify origin and!destination
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01
Consider the disadvantages
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Protect your data
Confidentiality Data protection!compliance
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01
Suggestions
✤ Longer or more complex pass codes!
✤ Secure data storage devices!
✤ Limit password attempts!
✤ PIN codes on storage apps (Dropbox, Evernote)
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Thank you for your time