Thrive. Grow. Achieve.

How to Save Money on Your IT InfrastructureNate SollowayJanuary 15, 2014

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WHAT’S ON TAP?

• How can we best spend our out IT $$$

• Is it time for some upgrades?

• Virtualization

– VMWARE vs Hyper-V

• Data Migration– in-house or cloud?

• Email in the cloud

– Hosted Exchange, Google Apps or Office 365?

• Private Cloud Hosting vs HA Cloud

• Backups

• Physical Infrastructure

• Phone Systems

• IT Support

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HOW CAN WE SPEND OUR IT $$$?

VIRTUALIZATION

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CASE STUDY

VIRTUALIZATION WITH FAILOVER: HYPER-V

SAN HARDWARE $12,228

HOSTING SERVERS (2) $ 9,770

NETWORK HARDWARE (2) $ 6,454

WINDOWS SERVER DATACENTER (2) $ 8,620

$37,072

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CASE STUDY

VIRTUALIZATION WITH FAILOVER: VMWARE

SAN HARDWARE $12,228

HOSTING SERVERS (2) $ 9,770

NETWORK HARDWARE (2) $ 6,454

WINDOWS 2012 STANDARD (6) $ 4,746

VMWARE VCENTER $ 1,343

VCENTER / VSPHERE SUPPORT $ 7,633

$42,174

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INHOUSE OR CLOUD?

Say you just moved to a city, and you’re looking for

a place to live

Let’s use a simple analogy

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RENT OR BUY?

YOU CAN EITHER BUILD A HOUSE OR RENT AN APARTMENT

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DECISIONS, DECISIONS…

IF YOU BUILD A HOUSE, THERE ARE A FEW IMPORTANT DECISIONS YOU HAVE TO MAKE

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But, you get a chance to

customize it

tileflooring

Rooffloor plan

landscaping

windows

lighting

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ONCE THE HOUSE IS BUILT, YOU’RE RESPONSIBLE FOR MAINTENANCE

Hire Landscaper

Heating and Cooling

Gutter Cleaning

Water

Pay property tax

House Keeping

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HOW ABOUT RENTING?

CONSIDER A BUILDER IN YOUR CITY BUILDS A MASSIVE NUMBER OF APARTMENT UNITS

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A UNIT CAN EASILY BE CONVERTED INTO 2, 3, 4 MORE UNITS

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YOU CAN MAKE FEWER, SIMPLER DECISIONS

YOU CAN START WITH ONE UNIT AND GROW LATER, OR DOWNSIZE

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BUT… YOU DO NOT HAVE A LOT OF OPTIONS TO CUSTOMIZE YOUR UNIT

PAY AS YOU GO

JUST PAY YOUR RENT AND UTILITIES

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TAKES YOU FROM THIS…

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TO THIS!

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EMAIL IN THE CLOUD

HOSTED EXCHANGE

GOOGLE APPS

OFFICE 365

- BACKUPS

- HIGH AVAILABILITY

- SPACE

- SUPPORT

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CLOUD HOSTING OPTIONS

PRIVATE CLOUD VS HIGH AVAILABILITY CLOUD

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CASE STUDY

8 PERSON ORGANIZATION

CURRENTLY HAS SBS 2003

XP WORKSTATIONS

OFFICE 2003

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OPTION 1- KEEP IN HOUSE

UPGRADE EXISTING SBS SERVER

ONE TIME COSTS

SBS 2011 $1,500

SERVER $1,400

WINDOWS 7 $7,200

OFFICE 2010 $4,352

LABOR $7.540

$25,092ONGOING COSTS

ANNUAL IT SUPPORT $18,000

SPAM FILTERING $ 192

OFFSITE BACKUPS $ 840

$19,032

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OPTION 2- HYBRID

ONE TIME COSTS

SERVER W/ WINDOWS $3,500

WINDOWS 7 $7,200

OFFICE 2010 $4,352

LABOR $8,580

$23,632ONGOING COSTS

ANNUAL IT SUPPORT $18,000

ANNUAL EMAIL COST $ 1,008

OFFSITE BACKUPS $ 840

$19,848

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OPTION 3- HOSTED

UPGRADE EXISTING SBS SERVER

ONE TIME COSTS

VPN HARDWARE $ 840

WINDOWS SERVER $1,800

OFFICE 2010 $4,352

LABOR $5,590

$12,592ONGOING COSTS

ANNUAL IT SUPPORT $ 7,200

ANNUAL EMAIL COST $ 1,008

SERVER HOSTING $ 8,400

OFFSITE BACKUPS $ 840

$17,448

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DISASTER RECOVERY SAVINGS

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COSTS

Data 1 Year of Backups

100 GB $420

300 GB $1,260

500 GB $2,100

1 TB $4,300

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PHYSICAL LAYER PLANNING

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PHONE SYSTEMS

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IT SUPPORT

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QUESTIONS?