MINUTES Annual General Meeting, August 18, 2013, Centre Sheraton, Montreal, Quebec

PROCS VERBAL Assemble gnrale annuelle, 18 aot 2013, Centre Sheraton, Montral, Qubec. Page 1

MINUTES ANNUAL GENERAL MEETING

PROCS-VERBAL ASSEMBLE GNRALE ANNUELLE

Date: Sunday, August 18, 2013 Time: 3:45 pm 4:30 pm Place: Centre Sheraton, Montreal, Quebec

Date : Dimanche 18 aot 2013 Heure : de 15 h 45 16 h 30 Lieu : Centre Sheraton, Montral, Qubec

Agenda Items Motion: To adopt the agenda. Proposed: Debra Woodgate Seconded: Jacques Bourgault Carried.

1. Adoption of the minutes of the AGM meeting

held on Sunday, August 19, 2012 at the Delta Hotel and Conference Centre in St. Johns, Newfoundland and Labrador Motion: That the minutes of the Annual General Meeting held on Sunday, August 19, 2012 at the Delta Hotel and Conference Centre in St. Johns, Newfoundland and Labrador be adopted. Proposed: Kathy Brock Seconded: Maria David-Evans Carried.

2. Discussion of matters arising from the minutes

There was no discussion. 3. Report of the National President

George Ross gave a summary of the Presidents report distributed prior to the meeting and available on the IPAC website.

4. Report of the National Secretary-Treasurer

Keith Hillier spoke to the Treasurers report distributed prior to the meeting and available on the IPAC website. Motion: That the audited 2012 Financial Statements of IPAC be accepted by the membership. Proposed: Keith Hillier

Rubriques l'ordre du jour Motion : Que lon adopte lordre du jour. Propose : Debra Woodgate Appuye : Jacques Bourgault Adopte. 1. Adoption du procs-verbal de lAssemble

gnrale annuelle tenue le dimanche 19 aot 2012 lhtel Delta et au Centre de confrences St. Jean, Terre-Neuve-et-Labrador.

Motion : Que lon adopte sans autre lecture le procs-verbal de lAssemble gnrale annuelle tenue le dimanche 19 aot 2012 lhtel Delta et au Centre de confrences St. Jean, Terre-Neuve-et-Labrador. Propose : Kathy Brock Appuye : Maria David-Evans Adopte.

2. Discussion des questions manant du

procs-verbal Il ny a pas de discussion.

3. Rapport du prsident national

George Ross donne un compte rendu du Rapport du prsident national qui a t distribu avant la runion et accessible sur le site Web de lIAPC.

4. Rapport du trsorier national Keith Hillier donne un compte rendu du Rapport du trsorier national qui a t distribu avant la runion et accessible sur le site Web de lIAPC.

Motion : Que les tats financiers vrifis de 2012 de lIPAC soient accepts par les membres. Propose : Keith Hillier

MINUTES Annual General Meeting, August 18, 2013, Centre Sheraton, Montreal, Quebec

PROCS VERBAL Assemble gnrale annuelle, 18 aot 2013, Centre Sheraton, Montral, Qubec. Page 2

Seconded: Nancy Croll Carried. Appointment of Auditors for 2013

Motion: That the appointment of the auditors for the 2013 fiscal year audit be Grant Thornton.

Proposed: Keith Hillier Seconded: Maria David-Evans Carried.

5. By-law Amendments Regarding IPAC By-law Amendments, George Ross indicated they were two-fold:

To meet the requirements of the Canada Not-for-Profit Corporations Act (CNCA) new legislation for federally incorporated not-for-profit corporations, IPAC sought By-law amendments in parts III and V, in particular, effective 2014-2015.

In addition, the Board of Directors of the Institute, responsible for the general management of the organization, sought approval of the IPAC members to By-law amendments that would result in revisions to the membership and the Board governance. More specifically, the Board of Directors approved: - Simplifying the membership categories; - Asking the Chairs of the Research and

Professional Practices Committee and the Domestic and International Program Committee to join the Executive Committee to add value to discussions and to share knowledge at the Executive Committee.

These changes were approved by the Board at the Board of Directors meeting on April 27, 2013

in Toronto, Ontario. Click here for proposed By-law amendments. Motion: To adopt the By-law Amendments effective 2014. Proposed: Nancy Croll Seconded: Janet Higgins Carried (1 abstention)

Appuye : Nancy Croll Adopte.

Nomination des vrificateurs pour 2013 Motion : Que la nomination des vrificateurs pour l'exercice de 2013 soit Grant Thornton. Propose : Keith Hillier Appuye : Maria David-Evans Adopte.

5. Modifications des Rglements de lIAPC George Ross indique quil y a deux volets aux modifications des Rglements de lIAPC :

Pour rpondre aux exigences de la nouvelle lgislation de la Loi canadienne sur les organisations but non lucratif sappliquant aux socits sans but lucratif constitues en vertu de la loi fdrale, lIAPC demande des modifications aux parties III et V, en particulier, de ses Rglements compter de 2014-2015.

En outre, le Conseil dadministration de lInstitut, responsable de la direction gnrale de lorganisme, demande lapprobation des membres de lIAPC aux Rglements qui se traduiront en une rvision de leffectif et de la gouvernance du Conseil dadministration. Plus particulirement, le Conseil dadministration approuve : - La simplification des catgories de

membres; - Linvitation aux prsidents du Comit de la

recherche et des pratiques professionnelles et du Comit des programmes national et international se joindre au Comit excutif dans le but denrichir les discussions et de partager les connaissances lors des runions du Comit.

Ces modifications ont t approuves lors de la runion du conseil dadministration tenue le 27 avril 2013 Toronto, Ontario.

Veuillez cliquer ici pour voir les modifications

proposes aux Rglements. Motion : Adopter les modifications aux Rglements en vigueur en 2014.

Propose : Nancy Croll Appuye : Janet Higgins Adopte.

MINUTES Annual General Meeting, August 18, 2013, Centre Sheraton, Montreal, Quebec

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6. Regional Group Excellence Award

Ken Armour, the chair of the Regional Group Council, presented the Regional Group Excellence Award to Northwest Territories Regional Group.

7. Other business George Ross presented Certificates of Merit and Awards of Service to the following Board of Directors members whose term have ended:

Maria David-Evans (Immediate Past President) Keith Hillier Colleen McCormick Debra Woodgate

The President expressed his appreciation to the 2012-2013 Board of Directors and National IPAC Staff for their contributions during the past year. In addition, he introduced, Andrew Treusch, the incoming president and Board members for 2013-14.

Motion: To adjourn the Annual General Meeting. Proposed: Kathy Brock Seconded: Ken Armour Carried.

The meeting adjourned at 4:30 p.m.

George Ross National President/ Prsident national 2012-2013

6. Prix dExcellence de lIAPC pour les Groupes rgionaux Ken Armour, le prsident de lAssemble des groupes rgionaux, prsente le Prix dExcellence au Groupe rgional des Territoires du Nord-Ouest.

7. Autres affaires George Ross prsente les Certificats de mrite et Prix de service aux membres du Conseil dadministration dont leur mandat se termine : Maria David-Evans (prsidente sortante immdiate) Keith Hiller Colleen McCormick Debra Woodgate

Le prsident exprime sa gratitude aux membres du Conseil dadministration de 2012-2013 et au personnel du bureau national de lIAPC pour leurs contributions au cours de lanne coule. Il prsente galement le prsident entrant, M. Andrew Treusch, et les membres du Conseil pour 2013-14.

Motion : Que la sance de lAssemble gnrale annuelle soit leve. Propose : Kathy Brock Appuye : Ken Armour Adopte.

La sance est leve 16 h 30

Robert Taylor Chief Executive Officer/ Chef de la direction gnrale