8/10/2019 2013.11 FCG Minutes

1/3

Fairview Community Gardening Initiative Meeting Minutes

November 27th, 2013, 7:05pm

In-Definite Arts

9 in attendance - see attendance sheet

1.

Introductions around the table

2. Update on where we are at:

- initial stages, re-summarized from last meeting - chatting with city, CHS, getting the

initiative running

- Vanessa Hanel has joined the board and will act as the chair and liaison with the Fairview

Community Association; this will allow formation of a formal committee under the FCA.

3. Subcommittee descriptions

Administrative (Admin) -coordinate meetings, coordinate subcommittees, establishing

guidelines/policies, membership, rental of spaces, liaison with the FCA, , insurance

Communication outreach (CO)-getting the community aware of the garden as well as some

things required for approval process - education plan, support from councillor, neighbourhood

survey (2/3 support of people with sightlines of the garden)

Location/design (LD)- location selection, license of occupation, garden design

Fundraising/finance (FF) -submitting a budget, startup and maintenance costs, fundraising -

(grants, donations, businesses, City funds), events

Building/maintenance- to form once all of the other stuff is further underway

4. Around table for interest in committees

Stacey - CO/FF - lead of fundraising

Ryan - CO/LD/FF

Lynda - Anywhere (has advertising background)

Adrian - LD/FF - lead of location/design

JanoCO (Human resource experience)/LD

Kelsey - CO/Admin (Insurance experience)

Vanessa - CO/Admin - lead of communication outreach

Katie - Admin/CO - lead of administration

Dave - LD/CO

8/10/2019 2013.11 FCG Minutes

2/3

5. Tasks for subcommittees by next meeting

Location/design

-

prioritize locations - visit each site, leave all on the table, pros/cons of each site (Adrian,Dave, Ryan, Jano)

Administration

- documents required by the City most immediately; letter or board motion by the

community association supporting the idea (Katie)

- Talk to CHS about attending next meeting (Katie)

-

Check turn around for application with City of Calgary (Katie)

Finance/fundraising

- outline/plan of different line items requiring money (Stacey)

- revenue sources - different grants, companies, etc. (Stacey, Katie)

Communication outreach

- starting a website (Jano),

- writing full article for newsletter/website (Lynda and Kelsey)

- start skeleton of education plan (Jano)

- awaiting further progress before more outreach; possible film night, consider a CG film

night with CG-type movie(s)

6. Info from Fairview Community Association

As discussed above, plan to form a formal committee under the community association at

Decembers board meeting. Discussed additional people volunteering for the board again, time

commitment involved with this, benefit of having more bodies on the board

Once committee is formed, all members of the community garden committee need to be a

member of the community association, so please purchase a membership for this year - this is a

shortened year, fee is only $5 until end of February. This can be done online or there will be an

insert in the newsletter in December with many easy options to submit form/payment

Casino for FCA is coming up March 20/21. This is a huge fundraiser, bringing in $65,000-

75,000 for the organization. Likely, some of this money will go towards community garden, so it

would be ideal if members of the committee volunteer for this event as it will benefit this

committee. More info will come out in Januarys newsletter. Shifts are day or evening, several

different jobs, all quite easy. Contact Dave to volunteer - president@fairviewcommunity.ca

8/10/2019 2013.11 FCG Minutes

3/3

Also some upcoming events for FCA - Jonathan Denis Xmas open house on December 12th (5-

8pm) - also would be good to get the word out to elected officials as we will want their support

for community gardening. Skate with Santa on December 15th, Shinny hockey on December

22nd.

7. Dates for next meetings

Wednesdays are ideal as are beginning of month - want to be before Board meetings and

newsletter deadlines

Plan for first Wednesday of each month except for January (which will be January 8th)

Meeting dates for the next six months are:

January 8th

February 5thMarch 5th

April 2nd

May 7th

June 4th

Sub-committee meetings and any additional full garden committee meetings will be determined

as needed.

Adjourned 8:05