2013 Section Meeting

Coach Administrator Training

WE Are AYSOAYSO Vision Statement: “ To provide world-class youth soccer

programs that enrich children’s lives”.

AYSO Mission Statement: “ To develop and deliver quality youth soccer

programs which promote a fun, family environment based on the AYSO Philosophies of:

Everyone Plays, Balanced Teams, Open Registration, Positive

Coaching, Good Sportsmanship and Player Development…

Coach Administrator Training

• Development Over Winning

• Quality Training

• Age Appropriate

• Have Fun / Inspire Players…

AYSO’s National Coaching Program is a fully accredited coaching education program!

What is the name of the accrediting organization?

AYSO National Coaching Program Accreditation

AYSO National Coaching Program

The AYSO National Coaching Program has been established based on research and development conducted by:

The Appointed National Coaching Advisory Commission

The AYSO National Coaching StaffThe Player Development & Coaching Department

andProfessional and Volunteer Task Forces

All of whom took into consideration the current and future needs of the organization, its coaches and players…

AYSO Coach Administrators

Of all the volunteer positions in AYSO, coaches have the most direct contact with and the most influence on the players, which is why the job of ensuring that our coaches are properly trained and certified isso important…

AYSO Coach Administrator Position Job Description

Highlights of the position description:Provide leadership and be an active role model exemplifying the AYSO culture and philosophies.

See that coach courses are available for all new and existing coaches.

Provide in-season training opportunities and special events for coaches.

Develop a coach calendar/budget andrecruiting and retaining coaches…

All Coaching Job Descriptions can be found online at www.ayso.org/resources. Coach Administrator job position descriptions are in the AYSO Coach Administrator Manual…

Question? How many of you have the Coach Administrator Manual?

Need a manual? Contact the Supply Center at 1-888-297-6786 or download a copy from www.aysotraining.org...

You are not alone! Valued Resources

• Area and Section Coach Administrators

• Region Coach Trainer –• Responsible for providing coach training in

accordance with the AYSO National Coaching Program at the regional level and obtaining necessary training materials

• Assistant Regional Coach Administrator

• Larger Region? Get help! • Responsible for assisting RCA in delivering AYSO National Coaching Program…

AYSO Chain of Communication

Chain of Command – do we have one?

All businesses need to have a chain of command but the important

thing to have is:

The Chain of Communication!...

AYSO Chain of Communication

Role of the: Region:

To train

Area: To support training

Section:To communicate

National:To develop and update…

Coaching Budget

In order to achieve the goals and objectives of your coaching program you need money. Develop a realistic coaching budget.

To construct and manage a coaching budget you need to play a key role in the development of the total Region budget.

Coach training and the retention of coaches will be a big part of that budget. Sample list follows…

Coaching BudgetPossible program costs to consider in creating a

budget:• Communication

– Phone – Newsletters– Mailing costs

• Staff– Special training– Section Meetings (coach trainers, division coordinators)– Don’t forget pizza parties, award nights, picnics, etc.

• Training– Coaching clinics for you – Instructor courses– Books or tapes for lending

• Equipment and materials– Balls, nets, cones etc– Coaches shirts…

Coaching Courses

Are you ready to hold a course?Plan for every detail, plan for every contingency!“If you fail to plan, then plan to fail”

Checklist:– Establish a need – Course organization – Course implementation – Registering a coach course – Attendees receive credit…

Coaching Courses

Establish a need Do you need more coaches? What age groups? When do you need them – don’t forget the

required coach training now in effect – U12 mandatory in 2013

Determine suitable dates and accommodate participants’ schedules (GOOD LUCK)

If you need assistance finding instructors, call the National Office…

On-Line Coaching Courses

• As a reminder, we offer online training courses for the U-6, U-8 and U-10 age divisions.

• U-6 and U-8 courses are ‘stand-alone’ courses, meaning the field sessions are included in the presentation.

• The online U-10 course MUST be followed up with a field session within the Region…

Course Organization

Delegation of Responsibilities:Do you do this all by yourself?

Get help!– Publicity director – Registrar– Equipment manager – Facilities coordinator– Locate additional qualified, certified

instructors on an “as needed” basis – in case the number of participants increases…

Course Organization

Participants will need (or bring):

– Lunch (brown bag, etc., or may be provided by Region)

– Paper and pencil

– Suitable clothing (coaches do not play)

– Soccer ball, proper footwear

– Water, sunscreen, towel, chair etc…

Course Organization

Materials/Equipment– Field aids – nets, cones, pinnies or bibs,

grids, extra balls– Classroom equipment (projector, screen,

etc) - Course manuals– Region handouts – First aid kit and/or a medical person, if

possible – Extras –liquid refreshments, snacks, t-

shirts, etc…

Course Organization

Budget Typical expenses include:

FacilitiesStaff (mileage, etc) Manuals, certificates, pins, etc. Accommodations for visiting instructors

(if traveling, hotel or meals may be necessary)

AdvertisingEquipment…

Course Organization

Publicity – Publicize courses well in advance – Emphasize the clinic’s goals or

objectives– Personal items to bring– Where, when and what time– Contact number for questions– Pre-requisites required– Registration – in eAYSO (a must), by mail,

email, etc…

Course Organization

Site Acquisition:– Determine suitability for course/clinic – Acquire necessary permits– Consider inclement weather (field location

adjacent to an available gym is always useful)– Orientation (seating capacity)– Location of refreshment facilities, bathrooms,

etc…!

Course Implementation

• Ideal ratio is eight to ten participants per staff member.

• Players to demonstrate and to assist.• Qualified coach instructors certified at

the appropriate level.• Assistance from neighboring Regions…

Finishing a Coach Course

Enter roster of graduates • in eAYSO – preferred method

• alternatively, submit roster to the AYSO National Office…

As the Coach Administrator, it is your responsibility to make sure your

instructors know and understand the proper

proceduresfor registering courses and making

sure that the attendees receive credit…

Requesting a Course

Under Region, Instructor, Select Course Request

Requesting a Course

Enter Section, Course Name, Start Date, State, and City.

Enter Lead Instructor - must have correct Coach/Instructor certificationsEnter Course Contact

Enter Course Verifier: Section (SCA) for Advanced, Area (ACA) for Intermediate, Region for all others.

Updating a Roster

Enter Roster Number & Search

Select the Roster & Manage Roster

Updating a Roster

Add Roster Attendees

Updating a Roster

Search for Attendee

Select Attendee and Add attendee to program roster

Updating a RosterOnce all attendees have been added, select Back

Updating a RosterCheck Completed to give attendees credit and select Return Roster

Look on www.ayso.org for Instructor materials including lesson plans and exams:

Coaching Planning Calendar

Coaching calendars are vital to achieving success

in a Region. It provides a timeline of events to

achieve coaching goals and objectives.

Coaching Planning Calendar

Important to provide the coaching calendar to your Regional Commissioner and that it ties into the overall regional calendar.

Coaching planning calendar should show:– Coaches meetings– Training clinics dates– Uniform distribution– Team parent meetings– First day of practice– First Game– Photo Day…

Coaching Planning Calendar

• Include any dates that are significant to your region – registration dates, picnics, etc.

• Helps to ensure there is no miscommunication

• Reminder of tasks that need to be completed and by whom…

Coaching Recruitment

• Important part of the Regional Coach Administrator position– Determine how many current coaches will

be returning for the next season – division coordinators

– Promoting existing assistant coaches– How many coaches needed for age divisions– Pre-registration publicity – need for coaches– Coaching table at registration…

Coach Recruitment

• Work with Registrar to identify coaching requirements (based on # of teams) and to help recruit volunteer coaches at Registration.

• Work with the CVPA to register coaches and communicate our volunteer screening requirements.

• Promote the rewards of positive coaching on children’s lives.

• No experience necessary, AYSO will provide training…

Coach Retention

Those Regions, with their act together, will have an easier time retaining its best people.

Invest the time to recruit and retain – what makes coaches stay?

Constant Care!

Offer sufficient training for your coaches…

Coach Retention

Retaining coaches from year to year is easier if you’ve done a good job of training.

The more coaches you retain the less time you’ll spend in recruiting!

Coach Retention

Treat your coaches like they are ambassadors for our coaching program (because they are).

Line up the coaches early – keep in touch with them during the off-season

Make sure they are involved with Team Balancing

Buy shirts for all your coaches so that they are easily identified…

Coach Retention

Recognize their efforts.

Parties, special events, and other award ceremonies

Coaches need to feel welcomed and appreciated…

Annual Coaches Meeting

Annual Safe Haven Refresher-

Invite your Region Child Volunteer Protection Advocate (CVPA) to attend (w/RRA, Division Coordinators, etc) and have them conduct an brief annual Safe Haven refresher of the key protection guidelines for all coaches…

What are all AYSO volunteers required to do?

• Complete a volunteer application form• Every Year…• Be authorized to perform their jobs by

their Region, Area, Section or other AYSO authority

• Act within their Job Descriptions and the AYSO policies, procedures and guidelines

– And you must have completed Safe Haven and be properly trained in your position…

Kids Zone

The AYSO Program designed to encourage appropriate sideline

behavior – how many of you actively promote Kids Zone in your Regions?...

Kids Zone• Kids are # 1• Fun, not winning, is everything• Fans only cheer, and coaches

only coach• No yelling in anger• Respect the volunteer referees• No swearing• No tobacco, alcohol or drugs• Leave no trash behind• Set a proper example of

sportsmanship…

Miscellaneous Facts about eAYSO

Coaches can now sign up for coach courses after making a profile.

During the eAYSO volunteer process, coaches can indicate which child they wish to be assigned to as the head coach or assistant coach.

They can also indicate if they wish to be a team parent or referee.

Division Coordinators can be assigned “rights” by the Regional Commissioner to access information for the coaches and players within their designated division.

Regions can allow coaches to enter player ratings online. The RCA or the Division Coordinators can export & review them,

hopefully making regional team balancing quicker & easier  • Recommend that Coach Administrators all take an e-AYSO

webinar!

Coaching Webinars

• In addition to the Coach Administrator Webinar currently available, other coaching webinars are being developed to aid coaches in their personal development.

• For example:– The Coaching Cycle– How to Run a Successful Training Session

Look for these in 2013 – will be publicized in Hey Coach! newsletter...

SummaryIn part, we covered:– Understand the history and importance of the AYSO

coaching program, our accreditation and our association with USSF.

– Understand duties and responsibilities of being a Coach Administrator.

– Understand the coaching communication chain – you have support.

– Know how to plan and implement a coaching budget.

– Know how to use a Region, Area and Section planning calendar.

– Understand how to recruit & retain coachesThis is only a start, get involved, get help and

HAVE FUN!…

Any questions