2013 ras exhibitors manual email

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EmErgEnciEs - Dial 000Give details e.g. “Fire/Ambulance, Jubilee Pavilion, Adelaide Showground”

Please also advise Royal Show Operations/switchboard on (08) 8210 5211

PolicE assistancE (non urgEnt) - Dial 131 444 royal show Police station telephone (08) 8210 5237

Emergencies: Dial 000

Police Officers are located at the north east corner of the Public Grandstand.

lost chilDrEn – Dial 8210 5237The Lost Children Office is located at the Police Station (north east corner of the Public Grandstand).

First aiDRoyal Show First Aid Station (St John)

atrium Plaza West (08) 8210 5239

KEy contactsExhibitor services (08) 8210 5212

royal show operations/switchboard (08) 8210 5211

Venue management (08) 8210 5247

security (08) 8210 5256

telstra (for faults) 13 22 55

hazarD rEPortingExhibitors must notify the Venue Management Office immediately of any hazards detected. Hazards are any situation that could result in:

1. Injury, illness or death to people or animals

2. Damage or destruction to property

inciDEnt rEPortingExhibitors must notify the Venue Management Office immediately if an incident occurs which has resulted in:

1. The injury, illness or death of any person or animal

2. The damage, destruction or loss of property

3. An incident that could have resulted in the consequences listed in 1 and 2.

SHOWGROUND EMERGENCY INFORMATION & NUMBERSEmergency information and Emergency Evacuation Procedures are posted adjacent to the Pavilion exits. Exhibitors should familiarise themselves with these procedures.

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WHAT’S NEW & IMPORTANT FORYOU TO KNOW THIS YEARWe strongly recommend that you keep your copy of this Manual on your stand during the Show to assist your staff with any operational queries they may have.

social mEDia at thE royal aDElaiDE shoW We invite all of our Commercial Exhibitors to engage with our Social Media pages via the following links: Facebook: facebook.com/RoyalAdelaideShow twitter: twitter.com/adelaideshow instagram: instagram.com/royaladelaideshow youtube: youtube.com/RoyalAdelaideShow Pinterest: pinterest.com/adelaideshow

You can interact with us on Twitter using @adelaideshow or #adelshow

Please LIKE or FOLLOW us and let us know about your Royal Show experiences and special Royal Show offers. To ensure we can LIKE and FOLLOW you back, please send links to your businesses Social Media pages to [email protected]

sitE licEncE agrEEmEnt

It is essential that you sign and return your Site Licence Agreement to the Society together with your completed Product Listing in order to operate as an Exhibitor at the 2013 Royal Adelaide Show. Failure to do so may result in termination of your site.

collEcting your PassEsAll outstanding invoices must be paid in full before your passes can be released for collection. Exhibitor passes will be available for collection from Exhibitor Services. Arrangements can be made to collect your passes prior to this date. For further information on passes please turn to Page 9.

imPortant noticE For JubilEE & goyDEr PaVilion Exhibitors

• Exhibitors with special permission can gain vehicle access within the Goyder and Jubilee Pavilions between Wednesday 28 and Friday 30 August. Access to the Jubilee Pavilion will be via the North West door from the Hamilton Blvd and the Goyder Pavilion is accessible from the forecourt adjacent to Goodwood Rd. To make arrangements, contact Di Chalmers at [email protected] or ph (08) 8210 5225.

• No vehicular access (including forklifts & scissor lifts) is permitted within the Jubilee & Goyder Pavilions after Friday 30 August.

• The inter-connecting do ors linking the Jubilee and Goyder Pavilions, via the Duncan Gallery, will remain closed until the first morning of the Show, Friday 6 September. only pedestrian access will be available between the two pavilions.

QuicK rEFErEncE guiDEs

From page 10 you will find a Quick Reference Guide for all your Move-in and Move-out details such as entry gates and times, together with the requirements specific to your exhibit area.

FooD & bEVEragE samPling, tasting & sElling

All exhibitors considering sampling and/or selling food and/or beverage must complete and return Form 7 - Intention to Taste/Sample/Sell Food & Beverage at the Royal Adelaide Show. Form 7 can be found at the back of the Manual.

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ESSENTIAL INFORMATIONThis Manual should be read in conjunction withthe list of Terms & Conditions distributed with the“EXHIBIT SITE LICENCE/AGREEMENT” and as suchshall be deemed to be part of the Agreementbetween “The Society” and “The Exhibitor”.

This Manual contains comprehensive technical information to ensure you receive your services promptly and accurately.

At the back you will find perforated tear-out forms to complete for all your requirements and services.

DEaDlinEsPlease make sure you take particular note of the deadline dates & meet all the deadlines on time; it will save you inconvenience later and could save your company the expense of late order surcharges.

contacts:telephone: (08) 8210 5211

Fax: (08) 8210 5277

Postal address: PO Box 108 Goodwood SA 5034

Exhibitor services (08) 8210 5212 [email protected]

Di chalmers, Jubilee & goyder Pavilion, Pet centre & Dog Pavilion (08) 8210 5225 [email protected]

Judith noble, taste sa, Farm Expo, Dairy Food hall, carnival (08) 8210 5215 [email protected]

nicole cameron, showbag Pavilion (08) 8210 5214 [email protected]

Jaimee carter, technology centre, market bazaar (08) 8210 5204 [email protected]

moVE in hoursPass collection from Exhibitor Services Office Tuesday 27 August to Thursday 5 September 9.00am-5.00pm

Venue Management Office onsite for operational matters Monday 2-Tuesday 3 September, 8.00am-5.00pm

Wednesday 4-Thursday 5 September, 8.00am-6.00pm

During shoW hoursSecretary’s Office Friday 6 to Saturday 14 September, 8.00am-10.00pm

Venue Management Office Friday 6 to Saturday 14 September, 7:30am-7.30pm

moVE out hoursSunday 15 September, 8.00am–4.00pm

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shoWgrounD EmErgEncy inFormation 1 Emergencies ...............................................................1

Police Assistance ........................................................1

Lost Children ...............................................................1

First Aid ........................................................................1

Key Contacts ..............................................................1

Hazard Reporting ......................................................1

Incident Reporting ....................................................1

EssEntial inFormation 3Exhibitor Services contacts .......................................3

Move In/Show week and Move Out hours .............3

Order Forms ..............................................................29

Suppliers Contact List .................................................6

Important Dates & Deadline Checklist ....................7

Move-In & Move-Out Information ............................8

Vehicle Permits ...........................................................8

Customer Service Booth ............................................8

Safety ...........................................................................8

Stand Restocking .......................................................8

Passes ..........................................................................9

Vehicle Access ...........................................................9

Parking .........................................................................9

On Street Parking Information from the City of Unley ................................................................9

QuicK rEFErEncE guiDE 10Exhibiting in Jubilee, Goyder, Duncan Gallery, Market Bazaar, Showbag Pavilion, .......................10

Carnival, Taste SA/Farm Expo, Pet Centre, Dairy Food Hall, Dog Pavilion, Outdoor Exhibitors ..........11

onlinE inDuction 12

FooD & bEVEragE 13Food & Beverage Sampling ....................................13

Food & Beverage Sales & Preferred Suppliers ......13

Food & Beverage Giveaways ................................13

Liquor Licence ..........................................................13

gEnEral inFormation 14Fire Precautions ........................................................14

Insurance – Public Liability .....................................14

Membership ..............................................................14

Members’ Dining Room ...........................................14

Prohibited Items ........................................................14

Show Awards ............................................................15

Showbags .................................................................15

Plastic Bag Use .........................................................15

table of contentscommErcial Exhibitors Public & ProDucts liability insurancE ExPlanation 16

stanD inFormation 17General Conditions & Requirements .....................17

Amplification ............................................................17

Aisles & Public Walkways .........................................17

Care & Damage ......................................................17

Hazardous Materials ................................................17

Stand Cleaning ........................................................17

Waste Management ...............................................18

Stand Names / Site Numbers ..................................18

Stand Security ...........................................................18

VEnuE inFormation 18Banking & ATM Facilities ..........................................18

Deliveries ...................................................................18

First Aid ......................................................................18

Lost Property .............................................................18

Media Comments ....................................................18

Public Telephone ......................................................18

Security ......................................................................18

Smoking Policy ..........................................................18

Storage ......................................................................18

Exhibitor sErVicEs 19Audio Visual Equipment ..........................................19

Electrical Requirements ...........................................19

Forklift Service ...........................................................19

Forklift Use ..................................................................19

Internet & Broadband Access ................................19

LP Gas Cylinders .......................................................19

Plumbing – Water & Waste Connection ................19

Rigging/Banner Hanging ........................................19

Telephone/Facsimiles/EFTPOS & ISDN ....................19

Welding & Cutting ....................................................19

shoW maP 20

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local sErVicEs DirEctory 21Special Exhibitor Rate Accommodation ...............21

Bank ...........................................................................22

Café ...........................................................................22

Car Rental .................................................................22

Chemist .....................................................................22

Computer Hardware & Software ...........................22

Dentist ........................................................................22

Doctor .......................................................................22

Dry Cleaning .............................................................22

Electrical Safety Testing ...........................................22

Florist ..........................................................................22

Hairdresser .................................................................22

Hardware ..................................................................22

Hotel ..........................................................................22

Internet Café ............................................................23

Locksmith ..................................................................23

Mobile Phone Sale/Repair ......................................23

Newsagency ............................................................23

Order Forms For your convenience, tear out order forms can be found at the back of this Manual. To help with your requirements, please refer to Exhibitor Services from page 19.

compulsory forms to be completed & returned to Exhibitor services

• all exhibitors to sign and return the Site Licence Agreement

• Form 7 – To be completed by all exhibitors wishing to sample/taste and/or sell food & beverage

Forms for completion subject to your specific requirements:

• Form 1– Car Parking• Form 2 – Additional Passes• Form 3 - Electrical Application Form• Form 4 – Plumbing & Gas Services• Form 5 - Internet Service Form• Form 6 - Telstra Telephone Installation Form

Petrol Station .............................................................23

Photocopying/Printing ............................................23

Private Hospital .........................................................23

Public Hospital ..........................................................23

Restaurant .................................................................24

Shoe Repairs .............................................................24

Stationery/Post Office ..............................................24

Supermarket .............................................................24

Taxi Services ..............................................................24

Uniform................................................................................24

othEr usEFul inFormationBankSA Banking Services .........................................25

Environment Protection Authority Important Information ...............................................................26

SA Police Information ..............................................27

Weslo Staff - To All General Traders ........................28

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Suppliers Contact ListauDio Visual EQuiPmEnt

staging connEctions Tel: 08 8159 9100 Fax: 08 8159 9199 Contact: Trent Parkin Email: [email protected]

cEntral aV 31-33 Cawthorne Street, THEBARTON SA 5031 Tel: 08 8352 4499 Fax: 08 8352 4377 Contact: Bronte Rhodes Email: [email protected]

casual EVEnt staFF

shonE EVEnt sErVicEs Tel: 08 8211 9125 Fax: 08 8211 7204 Contact: Donna Biddick Email: [email protected]

catEring

michaEl o’briEn catEring PO Box 59, GOODWOOD SA 5034 Tel: 08 8110 2400 Fax: 08 8110 2444 Contact: Jessica Coope Email: [email protected]

clEaning

acaDEmy sErVicEs PO Box 31, PROSPECT SA 5082 Tel: 08 8342 1266 Fax: 08 8342 1186 Contact: Lesley Cooke Email: [email protected]

Floral rEQuirEmEnts & Plant hirE

JarrEtt sErVicEs Pty ltD PO Box 153, COLLINSWOOD SA 5081 Tel: 08 8367 6333 Fax: 08 8367 6322 Contact: David Herbert Email: [email protected]

FurniturE hirE & stanD construction

aDElaiDE ExPo hirE 31 Deeds Road, NORTH PLYMPTON SA 5037 Tel: 08 8350 2300 Fax: 08 8350 2301 Contact: Ros Smith Email: [email protected]

rEnniKs 854 South Road, EDWARDSTOWN SA 5039 Tel: 08 8292 3906 Fax: 08 8293 5740 Contact: Saul Heffernan Email: [email protected]

rigging

Fx rigging Pty ltD Tel: 8346 8986 Mobile: 0408 559 908 Contact: Peter Chalmers

sEcurity

WEslo staFF Pty ltD Tel: 08 8223 1450 Contact: Julie Williams Email: [email protected]

storagE

u-storE-it 31 Anzac Highway, ASHFORD Tel: 08 8297 8811 Email: [email protected]

tElEPhonE

tElstra Telephone: 1800 816 819 Fax: 1800 810 906

EnVironmEnt ProtEction authority

Level 9, SA Water House, 250 Victoria Square, ADELAIDE Tel: 08 8204 2041 Fax: 08 8204 2161 Email: [email protected]


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important dates &deadline checklist

Date nominated on your Invoice for site payment

Final Settlement Date

Tuesday 27 August Passes available for collection

Monday 2 September First day of build (shell scheme exhibitors)

Thursday 5 September Final Set-up Day 6.00pm - Pavilions close

Friday 6 September Show Commences

Saturday 14 September Show Concludes

Sunday 15 September Move-Out Commences Pavilions Open 8.00am – 4.00pm

DEaDlinE Form DatE sEnt

Prior to pass collection *Site Licence Agreement

5 august Form 1 – Car Parking

5 august Form 2 - Additional Passes

5 august Form 3 - Electrical Application Form

5 august Form 4 – Gas & Plumbing Application Form

5 august Form 5 - Internet

5 august Form 6 - Telephone

5 august Form 7 – Food & Beverage Sampling/Selling

*Form must be completed & returned

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moVE inThe Royal Adelaide Show includes over 500 exhibitors in the various commercial areas of the event. We have established procedures to facilitate an orderly, safe and trouble free environment for the Move – In of exhibitors ahead of the Royal Adelaide Show.

We have collated all of the relevant information for commercial exhibitors in an easy to read Quick Reference Guide on page 10.

monday 2 to thursday 5 september

Commercial areas will be accessible for Move-In during the hours set out in the Quick Reference Guide.

all stands must be completed by 6.00pm sharp on thursday 5 september.

Special access times can be arranged prior to Monday 2 September for space only exhibitors exhibiting inside the Pavilions and exhibitors included in outside areas.

With the exception of the Showbag Hall, no vehicular access (including forklifts & scissor lifts) is permitted inside the Pavilions after Friday 30 August.

customer service booth Adelaide Expo Hire will provide a Customer Service Booth in the southern foyer of the Jubilee Pavilion from Monday 2 to Thursday 5 September, from 9.00am to 4.00pm.

The Customer Service Booth will stock a selection of items such as velcro dots, duct tape, linen table cloths, high visibility safety vests & plastic clamps to secure temporary stand coversheets and are able to arrange last minute event graphics, signage, furniture, audio visual items and plants.

saFEty During moVE-in & moVE-outExhibitors are reminded that they are responsible for the safety of themselves and other users of the Adelaide Showground at all times.

You must comply with the following key rules during Move In and Move Out:

• No Children under the age of 15 are permitted in the Pavilions

• Covered-in shoes must be worn at all times

• High visibility safety vests or clothing is to be worn in all areas

• The speed limit on the Showground is 10 km/h.

VEhiclE PErmits

All exhibitors requiring vehicular access to the Adelaide Showground for the purpose of building or stocking stands from Monday 2 – Thursday 5 September must display a Vehicle Permit.

The Vehicle Permit provides authority for commercial vehicles, fully loaded station wagons or cars with trailers only. All other vehicles will need to be parked in the free car parks on Rose Terrace or Leader Street. Please note: car parks are free during Move-In and Move-Out ONLY.

All Vehicle Permits will have the time recorded at the point of entry allowing drivers a maximum of 20 minutes to unload stock.

The Vehicle Permit allocated to you will authorise access only through the Gate relevant to the location of your stand. Permits for different Gates will be different colours. Please refer to the Quick Reference Guide for the gate relevant to you. Your Vehicle Permit will not provide you access through any other gate.

conditions of use:

a. The Vehicle Permit is issued for the sole purpose of carrying supplies for the setting up and dismantling of stand/s and in no way constitutes the right to park vehicles within the Showground.

b. Drivers are to ensure that they leave the pavilion doorways free for hand trucking or carrying of goods into the Pavilions.

c. All Vehicle Permits will have the time recorded at the point of entry allowing drivers a maximum of 20 minutes to unload stock. Failure to remove vehicles after the allocated time may result in a fine being incurred.

d. Vehicle entry permits may be transferred between vehicles owned or exclusively controlled by the exhibitor to whom it is issued.

e. Care must be taken with all vehicle permits issued. Any that are lost or stolen will not be replaced.

Vehicle permits are available for collection with your pass allocation from Tuesday 27 August.

moVE outRemoval of exhibits or parts thereof from the Showground before the closure of the Show is expressly prohibited.

Exhibitors occupying stands inside the Pavilions will not be granted permission to Move Out after the close of show on the evening of 14 September. Permission may be granted to outside exhibitors – application for a Restricted Vehicle Access Permit can be made through Exhibitor Services.

Commercial areas will be accessible for Move-Out during the hours set out in the Quick Reference Guide.

All areas have a prescribed time by which all exhibits and exhibit stands must be removed from the Adelaide Showground. Failure to do so may result in additional rental fees being charged.

* important notice – the city to bay Fun run is on sunday 15 september. Traffic is affected from the City to Glenelg. For traffic disruptions, see city-bay.org.au/road_closures.php

sEcurityDuring the Move-In and Move-Out period, exhibitors must not leave valuable products or equipment unattended at any time.

This is the highest risk period for security and the Society does not take responsibility for exhibitors’ property.

move in & move out

During thE shoW (FriDay 6 – saturDay 14 sEPtEmbEr)

Exhibition hoursHours of operation for each of the commercial areas are set out in the Quick Reference Guide on . All stands are to be kept fully staffed and operating throughout the exhibition hours of the Show.

stanD rEstocKingPavilions will be open to exhibitors for the restocking of stands prior to the exhibition hours each day. Refer to the Quick Reference Guide.

It is the exhibitors’ responsibility to ensure that their stand is staffed during this period as the Society accepts no responsibility for any losses or damages to exhibits.

The Leader Street Gate is staffed 24 hours each day during the Show period. The Kidman Gate opens at 5:45am, Showground Central Gate at 7.00am and Ridley Gate at 9.00am.

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PassEsAll exhibitors are allocated passes for use by personnel staffing the stands. Your entitlement has been indicated on the letter enclosed with this Manual.

the passes come in two forms:

• A 9 Day Multiple Entry Show Pass (allows the holder unlimited entry & exit each day of the Show)

• A sheet of 9 Single Entry Staff Passes (each pass allows one entry only)

In addition, all exhibitors must hold a current Society Membership, which provides access to two people every day of the Show - one Members Ticket (non-transferrable) and one Guest Ticket (transferrable).

aDDitional PassEsAdditional staff passes are available to exhibitors at a discounted rate. Please complete & return Form 2

things to remember about Passes:

• In case of loss or theft, replacements will only be replaced if exhibitors can provide the Pass numbers – please record these numbers when distributing to your staff. The original passes will be cancelled and become invalid for entry to the Show.

• Exhibitor passes are issued by the Society for the sole use of personnel staffing stands.

• Exhibitors may not resell, offer for resale at a premium or transfer passes to any other person under any circumstances (including but not limited to offering the tickets as prizes or gifts in a trade or consumer promotion, competition, raffle or as part of a corporate gift) without first obtaining prior written consent from the Royal Agricultural & Horticultural Society of SA Inc (RAHSSA). If the RAHSSA believes a ticket is sold or used in breach of these conditions, the exhibitor will be liable for payment to RAHSSA in full for all passes issued in the name of the exhibitor and the ticket or tickets may be cancelled without a refund and the bearer of the ticket may be refused admission to the Royal Adelaide Show.

• Exhibitors’ passes will be available for collection from Tuesday 27 August.

all outstanding accounts must be paid in full & your site licence agreement signed and returned before your passes can be collected

passes & parkingVEhiclE accEssthe speed limit within the showground is 10km/h.

From 6 – 14 September, all vehicle access is via the Leader Street Gate.

ParKing

Off-site car parking for exhibitors and their staff is available at the Netball SA Stadium, Railway Terrace, Mile End (opposite Bunnings) throughout the Royal Adelaide Show.

Parking costs just $10 per day and the site is fully sealed, well lit and will be staffed from 7.00am until midnight every day.

coaches will operate as follows:

7.00am–10.00am 5 minutes

10.00am–8.30pm 20 minutes

8.30pm–11.00pm 10 minutes

11.00pm–midnight 20 minutes

Parking will be provided within office car parks adjacent to Richmond Road (closer to the Show) during the two Saturdays of the Show, when the Netball Stadium is used for netball finals.

We encourage use of this car park by exhibitors and their staff instead of using spaces adjacent to the Showground. Although the Park Lands provide significant parking for visitors to the Show, in the event of poor weather rendering them unavailable, it is to the advantage of the Show to maximise the number of sealed parks near the Show.

Exhibitor parking can be arranged using Form 1.

The Rose Terrace 2 Car Park availability is restricted to those exhibitors which occupied those parks in 2012 for $250.

We encourage exhibitors to relinquish the Rose Terrace car parks to take advantage of the off-site parking.

Park lands Parking will be available in Park 21W (access from South Terrace), 22 (Greenhill Road and Anzac Highway(south)) and 23 ( Anzac Highway ( north)). Availability is subject to a daily inspection in respect to suitability in the event of rain. Cost of parking will be $12 per day.

on street Parking On-street parking around the Show is generally not a practical option for exhibitors and their staff.The City of Unley strictly enforce the parking restrictions which apply in the streets around the Show and have reported infringements of the following rules:

• Obstruction of an entranceway

• Parking within 10 metres of an intersection or T-intersection

• Parking within 1 metre of a fire hydrant

• Parking within a zone designated Permit area

• Parking a vehicle on a public street for longer than 1 hour if the vehicle exceeds 7.5 metres in length or exceeds the weight of 4.5 tonnes.

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goyDEr JubilEE Duncan gallEry marKEt bazaar shoWbag

PaVilion carniVal tastE sa / Farm ExPo PEt cEntrE Dairy FooDhall Dog PaVilion outsiDE

Exhibitors

moVE-in moVE-in

DatEs & accEss timEs

2-4 September 8.00am-8.00pm

5 September 8.00am-6.00pm







8-30 August 8.00am - 5.00pm Weekdays

9.00am - 4.30pm Weekends



22-30 August 8.00am-5.00pm

31 August - 1 September 9am-5pm

2-5 September 8.00am-5.00pm OR 24 hour access via Leader St gate (subject to appropriate permits) to all external areas





15-25 August 8.00am-5.00pm

26-30 August 8.00am-500pm

31 August -1 September 9.00am-4.30pm




23 August - 1 September 8.00am-5.00pm Weekdays

9.00am-4.30pm Weekends


Early accEss For sPacE only

26-30 August 8.00am-5.00pm


26-30 August 8.00am-5.00pm


Entry/Exit gatE Goyder Forecourt, Goodwood Road

Kidman Gate, Rose Terrace


Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street

sErVicE VEhiclE PErmit colour. must bE DisPlayED at all timEs

Pink Yellow Yellow Blue Blue Yellow Blue Blue Blue Yellow Blue

accEss For stanD rEstocKing During shoW

7.00am-7.40am (NB: Goyder Forecourt will be closed to vehicle access from 7.40am each day)

7.00am-8:30am (last entry 8.00am) via Leader St entrance


7.00am-8.30am (last entry 8.00am) Entry AND Exit via Leader Street Gate






7.00am-8.30pm


Exhibition hours 9.00am-9.00pm 9.00am-9.00pm 9.00am-9.00pm 9.00am-9.00pm9.30am-9.30pm (10.00pm Friday and Saturday)

9.00am-10.00pm (midnight on Saturday 7 & Friday 13, weather permitting)

Taste SA 9.00am-8.00pm

Farm Expo 9.00am-7.00pm

9.00am-8.00pm 9.00am-8.00pm 9.00am-6.00pm 9.00am-7.00pm

moVE-out moVE-out



(all stock & furniture to be removed)


(removal of all exhibit stands to be completed)













From 10.00pm on 14 September to 4.00pm on 15 September


(Clearance completed by Friday 20 September)

14 September Carnival Close TBA









(removal of all exhibits to be completed)












Leader Street Leader Street As Instructed Leader Street Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street

quick reference guides

rEQuirEmEnts: FOR YOUR CONVENIENCE, TEAR OUT ORDER FORMS CAN BE FOUND AT THE BACK OF THIS MANUAL. TO HELP WITH YOUR REQUIREMENTS, PLEASE REFER TO THE EXHIBITOR SERVICES FROM PAGE 19


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PaVilion carniVal tastE sa / Farm ExPo PEt cEntrE Dairy FooDhall Dog PaVilion outsiDE

Exhibitors

moVE-in moVE-in










8-30 August 8.00am - 5.00pm Weekdays

9.00am - 4.30pm Weekends



22-30 August 8.00am-5.00pm

31 August - 1 September 9am-5pm






15-25 August 8.00am-5.00pm

26-30 August 8.00am-500pm





23 August - 1 September 8.00am-5.00pm Weekdays

9.00am-4.30pm Weekends


Early accEss For sPacE only

26-30 August 8.00am-5.00pm


26-30 August 8.00am-5.00pm





Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street

sErVicE VEhiclE PErmit colour. must bE DisPlayED at all timEs

Pink Yellow Yellow Blue Blue Yellow Blue Blue Blue Yellow Blue

accEss For stanD rEstocKing During shoW

7.00am-7.40am (NB: Goyder Forecourt will be closed to vehicle access from 7.40am each day)









7.00am-8.30pm


Exhibition hours 9.00am-9.00pm 9.00am-9.00pm 9.00am-9.00pm 9.00am-9.00pm9.30am-9.30pm (10.00pm Friday and Saturday)

9.00am-10.00pm (midnight on Saturday 7 & Friday 13, weather permitting)

Taste SA 9.00am-8.00pm

Farm Expo 9.00am-7.00pm

9.00am-8.00pm 9.00am-8.00pm 9.00am-6.00pm 9.00am-7.00pm

moVE-out moVE-out


















From 10.00pm on 14 September to 4.00pm on 15 September


(Clearance completed by Friday 20 September)

14 September Carnival Close TBA





















Leader Street Leader Street As Instructed Leader Street Leader Street Leader StreetKidman Gate, Rose Terrace

Leader Street

12

Please ensure that you and all members of your team complete the online induction prior to arriving onsite.

We ask that all persons entering the venue complete this site specific safety induction. All workers and volunteers must abide by the conditions and site rules documented within the induction information. You will need to read through the safety presentation and complete and pass the induction assessment prior to entering the venue.

Please use the following link at the bottom of this page to access the training portal. At the successful completion of the assessment details of your successful completion will be sent to the Risk Administrator and an induction card will be sent to your nominated email address. Your induction card must be printed and carried with you at all times whilst you are on site.

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Safety Induction ProcessonlinE inDuction instructions:

Please type in the link address and you will be directed to the Royal Adelaide Show Induction Portal.

At this point the log on page will be displayed. Scroll down to “New User” and fill out all details. Once you have entered this information you may return at anytime using the “Return User” section, and the name/password previously created.

Important note: Ensure that the email address is entered correctly or you will not receive your induction card.

Click into the induction and you will then be offered a 30 page information slide show.

Please read through the information carefully, clicking play, forward and reverse to scroll through the pages.

At the end of the induction, close the browser and you will be returned to the induction selection page. You may then select the Induction Checklist which is a useful list of requirements to consider for the event prior to arrival on site.

To complete the induction process and obtain an Induction Card you must complete the mandatory Assessment. A pass mark of 90% is required to have successfully completed the induction.

The system will allow you to go back to the slide show to review information relating to the questions.

You will be asked to confirm a statement of completion after which an email receipt will be sent to both yourself and the RA&HS Risk Administrator.

You MUST carry your Royal Adelaide Show Induction Card with you at all times when working on site.

If you are asked to show your induction card by Event Security, Wardens, Staff or a Safe Work Inspector and cannot produce the Induction Card you will be instructed to stop work immediately and rectify the situation.

If you do not have access to the internet, a computer or a printer you may complete a hardcopy induction which can be obtained from your contract manager or RA&HS Administration Office. It is strongly recommended that you complete your induction offsite prior to entering the showground to avoid delays to your work schedule.

Thank you for your co-operation in advance, we do appreciate your time in completing this important safety induction. If anyone has any queries please email [email protected] with your concern.

thE training Portal linK is:

http://adelaideshowground.induction.integralcs.com/

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FOOD & BEVERAGEFooD anD bEVEragE samPling

The Society has contracted Michael O’Brien Catering Pty Ltd as our Official Caterer to manage the provision of all food and beverage for consumption at the Royal Adelaide Show. Organisations wishing to operate as a Caterer should contact the Official Caterer.

Royal Show Contact: Michael O’Brien Catering Pty Ltd – (08) 8110 2400

Within designated areas, exhibitors will be able to offer samples of food and beverage as part of their promotion at the Royal Adelaide Show. Exhibitors will be allowed to provide samples of food and beverage under the following conditions:

1. The Society is notified of the proposed sampling in advance of the Show. Please complete & return Form 7- Intention to Taste/Sample/Sell Food & Beverage at the Royal Adelaide Show.

2. The Exhibitor complies with all Food Safety standards and all relevant City of Unley policies and procedures.

3. The portion size represents a genuine sample:

a) In the case of packaged product, the sample represents no more than 20% of the full product size.

b) In the case of unpacked food, the sample does not exceed 50 grams.

c) In the case of beverage, the sample does not exceed 50 mls.

4. The sample will be consumed at the point from which the sample was received and appropriate facilities are provided to accommodate any waste generated.

5. The sample is provided free of charge.

FooD anD bEVEragE salEs anD PrEFErrED suPPliErs The Society has contractual agreements with its on-site caterer, Michael O’Brien Catering and the following preferred suppliers:

• Vili’s pies, pasties, sausage rolls & all cakes

• coca-cola amatil soft beverage including water, juice, iced tea, carbonated and energy beverages

• coopers brewery beer

• lion Dairy & Drinks flavoured milk, white milk, cheese, yoghurt, cream

These contractual agreements mean all exhibitors must comply with the following:

1. the sale of any competitor food and beverage product is not permitted

2. the sale of food and beverage products not in competition with our preferred suppliers is permitted - providing any food or beverage sold is packaged in a way that it would be deemed most likely to be consumed off the Showground – i.e. in multi-packs, not impulse packaged or ready to consume, un-refrigerated (where safe to do so) or products which require further processing. A full list of products to be sold must be submitted for approval.

Exhibitors considering selling food and/or beverage must complete Form 7:

intention to taste/sample/sell Food & beverage at the royal adelaide show

FooD anD bEVEragE giVEaWays1. With regard to the Society’s

Preferred Suppliers, any competitor food and beverage products cannot be supplied as give-aways or promotional items.

2. Food and beverage products not competing with those of our preferred suppliers may be permitted as give-away or promotional items. Exhibitors are required to notify their Society contact if they intend to provide any food or beverage give-aways at the Show for inclusion in their Site Licence Agreement.

liQuor licEncEMichael O’Brien Catering is the holder of the Liquor Licence for the Showground. However, there are occasions when an Exhibitor is required to obtain a ‘Limited Licence’. These circumstances would be:

• the selling of liquor (Michael O’Brien Catering approval required)

• tasting of alcohol as part of exhibit

• selling of sealed bottles of alcohol

Exhibitors requiring a licence will need to apply for a Limited Licence from the Office of Liquor and Gaming Commissioner – (08) 8226 8477. Your application will need to include a plan to indicate your location on the Showground.

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GENERAL INFORMATIONFirE PrEcautionsa. Fire points (reels, hydrants, etc)

must not be covered and must not be used for other than their intended purpose.

b. Exhibitors are responsible for ensuring that at least two persons on their stand are conversant with the use of any extinguisher and are acquainted with the position of the nearest Fire Points & Exits.

c. Use of fire hoses for other than fire fighting purposes is not permitted as use activates the fire alarm. Heavy charges which apply for false alarms will be passed on to those responsible.

d. A Hot Works Permit must be completed for any cutting or welding. Please contact the Venue Management Office to obtain a Hot Works Permit for completion prior to any work being done.

insurancEa. The Society has arranged a

blanket Public Liability policy in respect to all Royal Adelaide Show commercial exhibitors excluding Government departments, operators of amusement devices or games of skill. Full details of this policy are reproduced on . Exhibitors take particular attention to their obligations under the policy.

b. Exhibitors providing samples of food and/or beverage as a promotion of their product, and exhibitors providing services involving human interaction (for example - face painters, temporary tattoos & walk through attractions) to visitors to the Royal Adelaide Show, must hold Public Liability and Product Liability insurance to a minimum of $20 million any one occurrence throughout the period of the Royal Adelaide Show. Exhibitors may be required to provide an original certificate of currency of the Insurance.

c. The Society accepts no liability for any damage to exhibits by loss, fire, water, theft, storms, strikes, riots or any other cause whatsoever. Exhibitors are responsible for their own security and property insurance; Royal Show security arrangements do not extend to include the surveillance of exhibitors’ stands.

mEmbErshiPit is a requirement that all commercial exhibitors participating in the royal adelaide show are members of the royal agricultural and horticultural society of sa inc. membership of the society entitles you to:

• Unlimited admission to the Royal Adelaide Show throughout the event for the member (your organisation’s principal contact) and one other representative.

• Access to the members’ facilities – dining and Grandstand seating – during the Royal Adelaide Show.

the membership fee of $145 will be added to your balance invoice and, unless otherwise arranged, membership tickets will be included with your exhibitor passes for collection from tuesday 27 august.

mEmbErs’ Dining roomThe Members’ Dining Room is open and available for fine dining by members:

lunch: 12noon to 2.30pm

Dinner: 6.00pm to 8.30pm

A snack menu is available all day from 11.00am to 9.00pm.

bookings are strongly recommended, please call 0411 472 824.

Meals can be purchased with cash, credit card or EFTPOS.

The Members Dining Room is used for official Royal Adelaide Show functions and will be closed for Dinner on Tuesday 11 September and Lunch on Friday 14 September.

Lunch on Wednesday 12 September from 1.00pm to 3.00pm.

ProhibitED itEmsa. to maximise the safety of our

exhibitors and visitors to the show, you are strictly prohibited from selling or giving away the following:-

1. any fireworks, pyrotechnic items, explosive devices or novelties, sparklers, or novelty items containing gunpowder or chlorates (with the exception of toy pistol caps).

2. any “exploding” type product or device.

3. “Silly String” (or similar aerated “foam” products) water pistols or “supporters’ horns”.

4. laser pointers of any description.

5. pressure sensitive adhesive stickers of any description.

6. Any flick knives of any kind.

7. Hookah pipes or any other smoking paraphernalia associated with the use of cannabis.

b. you must obtain approval from Exhibitor services if you intend to:

1. sell or give away helium filled balloons.

2. sell or give away products in glass bottles.

c. the society expects you to abide by the following:-

1. The sale or promotion of any “Bingo”, “Instant Money” or similar type of ticket is forbidden at all times.

2. You must not sublet, underlet, assign or grant any licence or in any way part with, divide or allocate any portion of space allocated to you to any other commercial company or sole trader.

3. You must not distribute or display on your stand/s any circulars, advertising, or photographic matter relating to any other company or sole trader without the consent of the Society.

4. You must not distribute any handbills, printed matter, goods, merchandise or any other material for your company from any location except from within the boundaries of your stand(s).

5. You must not sell or promote any product/service which has not been approved by the Society, or offer for sale any item/s that are considered by the Society to be dangerous or offensive to the public or that are under any legal dispute or restraint.

6. To sell raffle tickets, you must first seek approval in writing from the Society.

7. Sale of unlicensed products is illegal and not permitted by the Society.

8. The placing of fundraising coin collection tin/s on your stand(s) is prohibited.

9. The use of sandwich boards is not permitted outside the boundaries of your stand without approval from the Society (in writing).

At all times, the Society reserves the right to withdraw any product or services for any reason whatsoever from any exhibitor’s stand.

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Plastic shoPPing bag usEsouth australian law prohibits the use of certain plastic shopping bags. the ban applies to all retailers – including exhibitors at the royal adelaide show and the relevant authorities inspect the show every year for violations of the legislation. the requirements are set out on Page 26.

a. two complete samples of each showbag, including samples of free passes, redeemable vouchers or other promotions. A maximum of six vouchers only are allowed in any one line of showbags.

b. a detailed list of the contents

c. the retail value of each individual item

3. Only showbags approved by the Society may be offered for sale.

4. Glass is expressly prohibited from inclusion in showbags. South Australia has a Container Deposit Legislation and any beverage container sold or given away at the Royal Adelaide Show must be approved by the Environment Protection Authority and must display the approved refund marking. For further details contact Steve Smith at the EPA on (08) 8204 2041.

5. Contents of showbags may not be altered or substituted in any way whatsoever, without prior approval for sale by the Society.

6. A separate Licence Fee may apply for each line of showbag approved for sale by the Society, if not part of the showbag pavilion.

Showbags not submitted by the due date may be excluded from sale during the Show.

shoW aWarDsThe Society recognises exhibitors at the Royal Adelaide Show for the high quality displays that attract consumer interest and effectively interact with our visitors. The Show Awards are judged by participants of the Event industry and awarded to the best exhibitors in each area.

Award winners will be announced at the Exhibitor Awards Ceremony on Wednesday 12 September in the Goyder Mezzanine.

As an exhibitor you are urged to make that extra effort to be among the award winners. Experience has shown that these awards gain valuable publicity for the successful exhibitors, as well as contributing both to the success of the stand and the Royal Adelaide Show.

shoWbags1. Any showbags should be licenced

with the Society and are subject to Consumer Affairs checking.

2. Exhibitors who intend to sell showbags during the Show are required to submit to the Society prior to Friday 19 July 2013;

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Commercial Exhibitors Public & Products Liability Insurance (Explanation)Whereas the Royal Agricultural and Horticultural Society of South Australia (RAHSSA) has agreed to effect a Public Liability insurance for certain Commercial Exhibitors at the 2012 Royal Adelaide Show, the following applies:-

insurED PartiEs RAHSSA Show tenants, licensees, exhibitors and participants and sub licensee exhibitors but excluding amusement operators (rides or tests of skill and/or strength to the public), and Government controlled entities (herein ‘Commercial Exhibitors’).

PErioD oF insurancE From seven days prior to the Show until seven days thereafter.

insurED actiVitiEs All activities including goods and services supplied, undertaken whilst within and from the confines of the Showground consistent with the licensee’s business including setting up and removal but excluding the provision of rides or tests of skill and/or strength to the public, or government bodies.

DEscriPtion oF coVEr Insurance in respect of the Insured Party’s liability to pay costs and compensation in respect of loss of or damage to third party property and death of or injury to third party persons or for advertising liability caused by and arising out of an Insured Parties’ business, all subject to RAHSSA’s policy terms, conditions, exclusions and warranties, etc.

amount oF coVEr $10,000,000 any one occurrence, except Product Liability in which case in the aggregate for all Insured Parties.

DEDuctiblE $10,000 each and every claim.

gEograPhic limits At and from the event venue

claims PayablE Worldwide excluding claims made in USA and Canada

insurEr(s) Primary – $10,000,000 Lloyds of London

aDDrEss C/- Insurance Market Facilities Pty Ltd L16, 383 Kent Street SYDNEY NSW 2000

Policy numbEr 10345X12 (c)

imPortant conDitions The Insured Parties must exercise reasonable care to maintain all premises, fittings and plant in sound condition.

• The Insured Parties must take all reasonable precautions to prevent injury and damage to persons and property.

• The Insured Parties must give immediate notice of an incident which may give rise to a claim or of receipt of advice of a claim.

• The Insured Parties must not make any admission, offer or promise in connection with any claim and must not any time admit liability.

• The Insured Parties must comply with the following Notices:-

Duty of Disclosure: Before you enter into a contract of General insurance with an insurer, you have a duty, under the Insurance Contracts Act 1984 as amended, to disclose to the insurer every matter that you know, or could reasonably be expected to know, is relevant to the insurer’s decision whether to accept the risk of the insurance and, if so, on what terms.

You have the same duty to disclose these matters to the insurer before you renew, extend, vary or reinstate a contract of General insurance.

Your duty however, does not require disclosure of matter:-

• that diminishes the risk to be undertaken by the insurer

• that is of common knowledge

• that your insurer knows or, in the ordinary course of his business, ought to know.

non-Disclosure: If you fail to comply with your duty of disclosure, the insurer may be entitled to reduce his liability under the contract in respect of a claim or may cancel the contract. If your non-disclosure is fraudulent, the insurer may also have the option of avoiding the contract from its beginning.

average Provision: The insurer will pay legal expenses in addition to the sum insured, if however, the total amount of the loss (less legal expenses) ultimately paid to the claimant(s) exceeds the sum insured then insurers will only pay (in addition to the sum insured) that proportion of the legal expenses as the sum insured bears to the loss.

third Party interests: This policy will only provide cover for your interest and does not cover the interests of any third party (e.g. financiers, lessors, etc) unless the interests of the third party are noted in the policy.

Waiver of insurer’s rights: You must not enter into any agreement without the written authority of the insurer whereby any of their rights to which they become entitled as your insurer after settling or agreeing to settle a claim are prejudiced or limited in any way otherwise all benefit under the policy will be forfeited.

notE1. All enquiries to be referred to

OAMPS Consulting Tel. no. (02) 9424 1888

2. claims

a. No admission of liability or fault may be made in any form to a claimant. To do so may breach the policy conditions and enable insurers to avoid settlement

b. Any notice of a potential or actual claim must be referred immediately to OAMPS Consulting

3. Nothing herein shall be construed to alter in any way the scope of insurance policy, its terms, conditions or exclusions, issued by insurers.

4. RAHSSA is not liable to the Insured Party in the event a claim is not paid or payable by Insurers.

5. RAHSSA is not providing financial product advice, has not considered the particular needs of the Insured party and no statement is intended to influence a person or persons making a decision in relation to any insurance cover.

6. THIS INSURANCE ONLY APPLIES TO EXHIBITORS WHO HAVE A VALID AND CURRENT AGREEMENT WITH RAHSSA IN WHICH RAHSSA UNDERTAKES TO EFFECT INSURANCE.

the details listed above are not comprehensive and are provided as an outline for the policy only. Extracts from the policy are available for inspection on request at rahssa’s Registered Offices during office hours.

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visit us at theshow.com.auvisit us at theshow.com.au

STAND INFORMATIONgEnEral conDitions & rEQuirEmEntsThe following requirements relating to exhibition stands are in place:

• Any damage to the venue resulting from the construction of your exhibit will be the sole responsibility of the exhibitor.

• When attaching material to the walling, you are required to use: - Velcro

- Wall shelves (weight limits apply)

- Slat walls

- Hook and chain

• What not to do: - Drill or screw into the product

- Use not approved fixing methods (i.e. nails, pins, staples, double sided tape, Blu-Tack or glue of any description)

- Apply excess weight to exhibition products

- Expose the exhibition product to moisture or heat

• All stands and fittings must be free standing, substantially erected or placed and must conform with the requirements of all Acts of Parliament and Regulations.

• All stands are subject to the approval of the Society.

• All stands in Pavilions other than island sites are required to have a rear wall and partition walls of minimum height 2.4 metres, maximum height 4.5 metres. Permission to build stands, structures or advertising signs exceeding 4.5 metres in height must be obtained from the Society in writing.

• Exhibitors constructing display walls above the standard height of 2.4 metres are required to finish the back walls so as not to negatively impact on neighbouring stands.

• Blank walls facing onto the walkways are not permitted.

• All stands in Pavilions are required to have installed suitable floor covering and in the interests of a better display, good lighting.

• In the construction of stands, no exhibitor shall use wall plugs or any other similar fixings; apply paint, oil, varnish or any other dressing to venue walls, pillars or floors; fix anything to the floors, walls, roof or roof supports either by use of percussion driven fixings, glue, double-sided adhesive tape (except for Advance Colour Coded Differential Carpet Tape AT326) or any other means whatsoever.

• Exhibitors shall not drive any metal pipes or other type of fixings into sealed or paved surfaces. Sleeves may be cemented into sealed surfaces but only after permission in writing has been obtained from the Society.

• The use of tan bark or any other materials likely to stain floors is permitted only if they are used on an adequate area of industrial plastic sheeting.

• Drop sheets or protective sheeting must be used on the stand when painting to avoid paint marking the carpet and concrete floor.

• Loose display material such as bark & wood chips must be positioned on suitable protection sheets.

• Caravan units used for promotional or trading purposes are to be fitted with ‘skirting’ and hired portable building or office units to have the hiring agent’s signs camouflaged and the units to be suitably dressed.

• Exhibitors shall keep all their exhibit site/s and office/s staffed and properly operating and in a clean condition and adequately lit during exhibition hours throughout the full period of the Royal Adelaide Show.

• Exhibitors shall equip their exhibit site/s with litter bins provided by the exhibitor which are to be emptied into the nearest litter bin or industrial container at the close of each day’s trading. All cartons and boxes are to be flattened before being placed in the waste containers.

• Care must be taken to minimise trip hazards and obstacles. Avoid laying unprotected cables or pipes on or above paths, walkways or roads.

amPliFicationAny amplification must not interfere with adjacent exhibitors.

aislEs & Public WalKWaysAll aisles and public walkways at the Show must remain unobstructed and accessible at all times. Under no circumstances will any part of your stand, furniture, lighting, catering or exhibits, etc, be allowed to protrude beyond the boundary of your stand.

Demonstrations, presentations and samplings must be conducted far enough within the stand so that crowds, which gather, are contained within the limits of the stand where possible. We suggest half a metre back from the front of your stand. The Society may request modification or elimination of the presentation.

Exits and emergency equipment must not be obstructed.

carE & DamagE Exhibitors damaging or defacing Society premises will render themselves liable to a heavy expiation fee under the Adelaide Showground Regulations and refusal of space at subsequent Royal Shows.

All exhibitors have a “Duty of Care” to avoid exposing themselves or other people to situations which could lead to injury.

hazarDous matErialsThe Society are to be advised of all hazardous materials that are brought onto the Showground. Appropriate warning signs and Material Safety Data Sheets are required before such materials will be allowed on site.

stanD clEaningWhile the Society employs cleaners to clean the Showground during the Show, this does not extend to exhibitors’ stands. Exhibitors are required to:

a. keep their stand/s and, where applicable, the area to a distance of 3 metres surrounding it, in a clean and tidy condition and shall be held responsible for the condition of this area during the opening hours of the Show.

b. be responsible for cleaning their own stands prior to opening each day.

c. retain all rubbish on their stands, until the end of each day.

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VENUE INFORMATIONbanKing Bank SA operate a branch during the hours of 8.00am to 11.00am every day of the Show.

Full details of the services provided by BankSA can be found on page 25.

ATM’s are conveniently located throughout the Showground.

DEliVEriEsThe Society cannot accept delivery of any goods and cannot accept responsibility for any goods delivered to unstaffed stands.

First aiDA St John Auxiliary First Aid Station is located at the Western end of the Atrium Plaza.

Royal Show Contact: (08) 8210 5239

Exhibitors are advised to keep a basic first aid kit available for minor injuries.

lost ProPErtyThe Lost Property Office is located at the Venue Management Office on the Western Corner of the Atrium.

mEDia commEntsAny public comment on emergencies, incidents or other venue matters should only come from the Society. The key media spokesperson for the Society is the General Manager, Michelle Hocking, contact (08) 8210 5228.

Public tElEPhonEA telephone (coins only) is available on the south western corner of Jubilee Pavilion (adjacent to Jubilee Café).

sEcurityThe Society’s normal security will be in operation during the period of the Show. However, the Society accepts no liability for damage to exhibits by loss, fire, water, theft, storm, strike, riots or any other cause whatsoever.

Due to the large area and expanse of the Pavilions, it is not possible for security to keep a constant watch over individual exhibits. Exhibitors should pay strict attention to ensuring that staff are in attendance one hour before public opening each day until close of Pavilions each evening.

non-smoKing Policy The Royal Adelaide Show is a SMOKE FREE event. Smoking is allowed in allocated smoking zones. Please check the Show Map to find the location of the smoking-zones.

smoking is permitted in the designated smoking zones, in designated areas in bars & 20m from the showground boundary.the remainder of the showground is smoKE FrEE

storagEThe Society is unable to accommodate any exhibitor’s storage requirements. Exhibitors must make their own storage arrangements off site. Refer to Suppliers Contact List on Page 6 for details.

WastE managEmEntThe Adelaide Showground has introduced a revised, greener system of waste management. Through liaison with our waste management and cleaning contractors, SITA and Academy Services, we will be introducing mobile 4.5 metre bins onto the floor of events during move in and out for the collection and disposal of General Dry Waste (diverted from landfill to alternative fuels) and Paper and Cardboard (Recyclable) materials. An additional Soft Plastics (plastic wrap/strap) bale will also be incorporated with the Paper and Cardboard bins to include these products with recyclables. These bins will also be positioned in waste station areas external of the pavilions during the Royal Show and it is expected that all exhibitors utilise these bins to reduce the amount of waste deposited throughout event areas.

Our aim in initiating this waste collection system is to reduce the amount of General Dry Waste collected and disposed of during the event move in and out and encourage exhibitors, contractors and staff to redirect their waste into recyclable, more sustainable streams. The Adelaide Showground is proud to report that in this waste management process:

General Dry Waste – 98% of waste collected redirected from land fill to be processed as alternative fuels

Paper, Cardboard & Soft Plastic – 100% recycled.

Thank you for your cooperation with this process – we will be providing further information to exhibitors during the Show.

i). Any contamination of recyclable waste may result in additional fees.

ii). Collection and disposal of any other streams of waste including building materials, liquids, cooking materials, disused products or furniture, sawdust etc. will require additional consultation and fees will apply.

iii). The Adelaide Showground will not be responsible for the collection and disposal of any hazardous waste.

stanD namEs / sitE numbErsThe name of the exhibitor must be prominently displayed in large bold lettering on each stand occupied. The site number (provided by the Society at ticket collection) must be prominently displayed on a wall of the stand.

stanD sEcurity Exhibitors are solely responsible for the security of their stands and their equipment and property. Exhibitors are warned against the possibility of pilferage or loss of goods during stocking, exhibition and departure periods. The Society strongly recommends that exhibitors effect insurance to cover such risks and to ensure that all valuable items on their stands are adequately safeguarded at all times.

STAND INFORMATION

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EXHIBITOR SERVICESauDio Visual EQuiPmEntPlease refer to the Suppliers Contact List on Page 6 for contact details.

ElEctrical rEQuirEmEnts

JubilEE PaVilion, Duncan gallEry, goyDEr PaVilion, marKEt bazaar, PEt cEntrE, Dog PaVilion Exhibitors who have purchased shell scheme sites will be provided with light and power on their stand. 3m x 3m – 2 spotlights & 1 double powerpoint 6m x 3m – 4 spotlights & 1 double powerpoint 9m x 3m – 6 spotlights & 2 double powerpoints

Any additional requirements will need to be ordered by completing Form 3. Space only exhibitors will need to arrange their own lighting and power requirements by completing Form 3.

shoWbag PaVilion All exhibitors need to arrange power and lighting requirements by completing Form 3.

tastE sa/Farm ExPo All stands are provided one 10amp power outlet only. Exhibitors requiring lighting or additional power should complete Form 3.

outDoor sitEs & carniVal All exhibitors need to arrange power and lighting requirements by completing Form 3.

Dairy FooDs hall All exhibitors need to arrange power and lighting requirements by completing Form 3.

All orders must be received no laterthan 5 august to ensure that theinstallation will be completed in timefor the start of the Show. Requestsmade after this time cannot beguaranteed. orders received afterthis date will be subject to a 20% latesurcharge of the total bill.

KEy things to KnoW rEgarDing ElEctrical rEQuirEmEntsAll electrical installations must be paid for before work on the installation can be completed.

All electrical installations must be completed by Society staff only.

All equipment brought onto the Showground must be tagged and tested to comply with Australian Standard 3760-2003.

Exhibitors’ attention is drawn to the Regulations under the Occupational Health, Safety and Welfare Act, 2004 which requires that a hand held electrical appliance must incorporate an Earth Leakage devise in the circuit provided by the Exhibitor and must be safely tagged.

All stand lighting must be switched off at the end of each day.

Extension cords must be earthed and all electrical appliances must be earthed or double insulated. Appliances must be in sound working order and safety tagged.

Power boards with overload protection can only be used at the discretion of the Venue Manager.

The use of double adaptors and bar (resistance) heaters is strictly prohibited.

Appliances and power cables must not be used or laid through any area that may become wet.

Power cables must not be laid across walkways, paths, roads or any area where damage could occur to the cable.

Light sockets must not be used for any other purpose.

ForKliFt sErVicEA limited forklift service is available. It is essential to make a booking with Venue Management (contact number page 1) for any lifting and payment must be made in full prior to the work being carried out. The cost for hiring a forklift for a minimum of one hour is $80 including a driver.

ForKliFt usE Forklift operators must comply with all regulations and carry the appropriate license during operation of the forklift. Any forklift used in the Jubilee Pavilion, Goyder Pavilion, Duncan Gallery and Ridley Centre must have white tyres.

intErnEt & broaDbanD accEssTo apply for wireless and Ethernet broadband services, please complete Form 5 and return by monday 5 august.

note: The Society does not accept responsibility for any virus or security breach whilst using the internet on the site. It is the user’s responsibility to provide a suitable firewall program and to protect equipment from viruses.

lP gas cylinDErsShould you plan to use LP gas on your stand, you must inform us by completion of Form 4 and return by monday 5 august.

Cylinders cannot exceed 45kg in size and must be removed from the building overnight. Connection must be checked for leakage every morning by a licensed gas installer.

Gas installation must be carried out by a licensed gas installer. It is a requirement of the Society that all temporary gas installations comply with the Gas Act 2010 & manufactured appliances must be AGA Certified. You must also provide a copy of your Certificate of Compliance to the Venue Management Office once installation is completed.

Plumbing – WatEr & WastE connEctionLimited access to these services is available and requires application 30 days prior to the Show. Please complete Form 4 and return no later than monday 5 august.

rigging/bannEr hangingRigging may only occur with the permission of the Society and by a certified rigging specialist. Banners are not possible in all areas. Contact [email protected] with your banner request, including proposed specifications PENDING approval. All approved banners need to be delivered to Venue Management by 5 august in order to be installed no later than 12 august. Installation is not possible after this time.

tElEPhonE/FacsimilE/EFtPos & isDn Telstra will provide and install full telephone services at any site/stand providing they receive your application no later than monday 5 august. Requests received after this date may not be fulfilled. Please complete Form 6 and return directly to Telstra.

WElDing & cuttingWelding, cutting, brazing, grinding or flame gun operation of any kind is not permitted anywhere on the premises without specific and direct approval of the Venue Management Office. If you require any of these services on your stand, please contact the Venue Management Office to obtain a Hot Works Permit for completion prior to any work being done.

20

show map

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20

LOCAL SERVICES DIRECTORYThis section is full of useful contacts and services and we hope it will assist you and your staff in making your time at the Royal Show and your stay in Adelaide a successful and enjoyable one.

**sPEcial Exhibitor ratEs accommoDation**aDElaiDE rEgEnt aPartmEnts

(Various locations: City, North Adelaide & Glenelg)

cEntral rEsErVations: 1800 242 503 Email: book@ adelaideregent.com.au & quote “special royal adelaide show Exhibitor rate” when booking Phone: 1800 242 503 www.adelaideregent.com.au 3 night minimum stay

oxForD tErracEs 326 Gilles Street (Cnr Hutt St), ADELAIDE Studio from $117 p/n One Bedroom Apartment from $139.50 Two Bedroom Apartment from $162

WinDsor aPartmEnts 188 Carrington Street, ADELAIDE Two Bedroom Apartment from $193.50 Three Bedroom Apartment from $211.50 Townhouses from $225

carrington garDEns via 188 Carrington Street, ADELAIDE Two Bedroom Apartment from $157.50 3 Bedroom Apartment from $180

chElsEa 422 Pulteney Street, ADELAIDE Two Bedroom Apartment from $184.50

city south 81 Carrington Street, ADELAIDE Two Bedroom Apartment from $162 (Check out the website for details on North Adelaide & Glenelg properties)

FranKlin cEntral aPartmEnts 36 Franklin Street, ADELAIDE Ph: (08) 8221 7050 www.franklinapartments.com.au 1 Bedroom Apartment $148 p/n 2 Bedroom Apartment $199 p/n 3 Bedroom Apartment $278 p/n contact shaylee hower, reservations manager to book special rates [email protected]

hotEl granD chancEllor 65 Hindley Street , ADELAIDE Ph: (08) 8231 5552 www.ghihotels.com Deluxe $140 / Exec $160 Quote: “royal show” to obtain these special rates

maJEstic minima hotEl 146 Melbourne Street, NORTH ADELAIDE Ph: (08) 8334 7766 www.majestichotels.com.au

Standard Room (1 King or 2 single beds) $110 Quote “royal adelaide show” to obtain these special rates

maJEstic olD lion aPartmEnts 9 Jerningham Street, NORTH ADELAIDE Phone: (08) 8334 7799 www.majestichotels.com.au One Bedroom Apartment $150 (2 pax) Two Bedroom Apartment $180 (4 pax) Three Bedroom Apartment $220 (6 pax) Superior One Bedroom Apartment $165 Quote “royal adelaide show” to obtain these special rates

maJEstic rooF garDEn hotEl 55 Frome Street, ADELAIDE Phone: (08) 8100 4400 www.majestichotels.com.au Executive Room: $190 incl full buffet breakfast for two or $150 room only Quote “royal adelaide show” to obtain these special rates

mErcurE grosVEnor hotEl 125 North Terrace, ADELAIDE Ph: (08) 8407 8888 www.mercuregrosvenorhotel.com.au Standard 4 star QB $129 pr/pn (inc b/fast & car parking) Upgrade to 4 star Superior room for only $15 p/n Valid 5-15 September 2013 contact group reservations on 1800 888 222 and quote “shoW13” to obtain these special rates

aDElaiDE royal coach 24 Dequetteville Terrace, KENT TOWN Ph: (08) 8362 5676 Minimum 3-night stay Standard Room $119 pn (inc b’fast) Quote: “royal aDElaiDE shoW Exhibitor” when booking to obtain these special rates

aPartmEnts on gEorgE Cnr William & George St, NORWOOD Ph: (08) 8362 7120 www.apartmentongeorge.com.au [email protected] minimum 2 night stay 2 bedroom, self contained apartment $159 p/n based on 2 occupants Quote: “royal aDElaiDE shoW Exhibitor” when booking to obtain these special rates

QuEst aPartmEnts

QuEst sturt 14 Sturt Street, ADELAIDE Ph: (08) 8416 4200 www.questonsturt.com.au 2 bedroom, 2 bathroom apartments

QuEst WaKEFiElD 257 Wakefield Sreet, ADELAIDE Ph: (08) 8416 4200 www.questonsturt.com.au 3 bedroom, 3 bathroom apartments

QuEst on King William 82 King William Street, ADELAIDE Ph: (08) 8217 5000 www.questonkingwilliam.com.au Quote “shoW13” to obtain a 10% discount off web ‘best rate.’

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banK

anz banK 123 Unley Road, UNLEY Phone: 13 13 14

banK sa

165 Unley Road, UNLEYanD atm 138 Goodwood Road (outside Kino) GOODWOOD

bEnDigo banK 97 Goodwood Road, GOODWOOD Phone: (08) 8357 7702

commonWEalth banK

192 Unley Road, UNLEY Phone: (08) 8373 1750

national australia banK Shop 1, The Metro Centre 254-266 Unley Road, HYDE PARK Phone: 13 22 65

WEstPac 155 Unley Road, UNLEY Phone: 132 032

caFÉ

broWn Dog caFÉ 143 Goodwood Road, GOODWOOD Phone (08) 8172 1752

WhisK PatissEriE

95 Goodwood Road, GOODWOOD Phone: (08) 8357 0335

gingEr’s coFFEE stuDio

109a Goodwood Road, GOODWOOD Phone: (08) 7073 2361

car rEntal

aVis 136 North Terrace, ADELAIDE Phone: (08) 8410 5727

buDgEt car & trucK rEntal 274 North Terrace, ADELAIDE Phone: (08) 8418 7300

EuroPcar 142 North Terrace, ADELAIDE Phone: (08) 8114 6350

hErtz 233 Morphett Street, ADELAIDE Phone: 1300 132 607

thriFty car rEntal 296 Hindley Street, ADELAIDE Phone: 1300 367 227

chEmist

gooDWooD chEmmart 148 Goodwood Rd, GOODWOOD Phone: (08) 8271 4053

miDnight Pharmacy 13 West Terrace, ADELAIDE Phone: (08) 8231 6333

comPutEr harDWarE & soFtWarE

commanDEr cEntrE 49 Goodwood Road, WAYVILLE Phone: (08) 8422 1000

nEutEx 514 Goodwood Road, GOODWOOD Phone: 0418 821 924

DEntist

DEntal EmErgEncy sErVicE 151 Anzac Highway Corner of South Rd & Anzac Highway, KURRALTA PARK Phone: (08) 8351 6969

Doctor

aDElaiDE WalK in EmErgEncy clinic 520 South Road, KURRALTA PARK Phone: (08) 8464 0643

Dry clEaning

gooDWooD Dry clEanErs 145 Goodwood Rd, GOODWOOD Phone: (08) 8272 0750

sunshinE sPot

63 Leader Street, FORESTVILLE Phone: (08) 8297 8739

ElEctrical saFEty tEsting

tEstEl australia 135 Unley Rd, UNLEY Phone: 1300 881 116

Florist

aDElaiDE FloWEr housE 43 Unley Road, PARKSIDE Phone: (08) 8373 4800

hairDrEssEr

thE basin haircuttErs 104-106 Goodwood Road, GOODWOOD Phone: (08) 8271 3428

harDWarE

bunnings Pty ltD 108 Railway Terrace, MILE END Phone: (08) 8354 2422

gooDWooD timbEr & harDWarE 79 Goodwood Rd, WAYVILLE Phone: (08) 8271 7032

hotEl

gooDWooD hotEl 75 Goodwood Road, GOODWOOD Phone: (08) 8272 9185

hyDE ParK taVErn 187 King William Road, HYDE PARK Phone: (08) 8272 0800

thE Kings hEaD 357 King William Street, ADELAIDE Ph: (08) 8212 6657

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intErnEt caFE

aztEc intErnEt caFÉ 94A Gouger St, ADELAIDE Phone: (08) 8212 0282

locKsmith

hilton locKsmiths 20 Croydon Road, KESWICK Phone: (08) 8352 3905

WooDPEnD harDWarE & PrEmiEr locKsmith 61 Goodwood Road, WAYVILLE Phone: (08) 8373 0311

mobilE PhonE salE/rEPair

Digimob Ground Floor, 246 Pulteney St, ADELAIDE Phone: (08) 8232 9566

oPtus WorlD 241 Unley Road, UNLEY Phone: (08) 8373 2922

all PhonEs myEr cEntrE Shop T10, The Myer Centre, Rundle Mall, ADELAIDE Phone: (08) 8221 6599

tElstra 227 Unley Road, MALVERN Phone: (08) 8372 6300

nEWsagEncy

gooDWooD stationErs &

nEWsagEncy 115 Goodwood Road, GOODWOOD Ph: (08) 8272 3751

PEtrol station

bP 41 West Terrace, ADELAIDE

also at 51 Goodwood Road, WAYVILLE

caltEx Corner Cross Rd & Winston Ave

also at 429 Goodwood Road, WESTBOURNE PARK

shEll/colEs 111 West Terrace, ADELAIDE

PhotocoPying/Printing

boWDEn Printing Troon House’, 26 Hindmarsh Avenue, WELLAND Phone: (08) 8340 3588

buDgEt Printing 121 Unley Road, UNLEY Phone: (08) 8274 1056

snaP Printing 31 Unley Road, PARKSIDE Phone: (08) 8271 2111

PriVatE hosPital

ashForD PriVatE hosPital 55 Anzac Hwy, ASHFORD Phone: (08) 8375 5855 Emergency Services (8am – 10pm) (08) 8375 5205

Public hosPital

royal aDElaiDE hosPital North Terrace, ADELAIDE Phone: (08) 8222 4000

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rEstaurant

balti housE Shop 2, 167 Goodwood Road, MILLSWOOD Phone: (08) 8357 7716

chicKEn housE 111c Goodwood Road, GOODWOOD Phone: (08) 8271 1444

Fish out oF WatEr 117 King William Road, HYDE PARK Phone: (08) 8272 1996

Fu lin rEstaurant 152 Goodwood Road, GOODWOOD Phone: (08) 8272 3380

hyDE ParK Piza bar 123 King William Road, HYDE PARK Phone: (08) 8272 7000

KorEa rEstaurant 133 Goodwood Road, GOODWOOD Phone: (08) 8272 0066

manEE siam thai rEstaurant 150 Goodwood Road, GOODWOOD Phone: (08) 8373 1700

oh! sushi! 155 King William Road, HYDE PARK Phone: (08) 8373 5988

saKura tEPPanyaKi 190 Unley Road, UNLEY Phone: (08) 8272 7833

ViEtnam PalacE 108-110 Goodwood Road, GOODWOOD Phone: (08) 8271 3788

shoE rEPairs

unlEy shoE rEPairs 190 Unley, UNLEY Phone: (08) 8271 2254

stationEry/Post oFFicE

oFFicEWorKs suPErstorE 5 – 7 Anzac Hwy, KESWICK Phone: (08) 8293 4400

australia Post 142A Goodwood Rd, GOODWOOD Phone: (08) 8272 9837

suPErmarKEt

WoolWorths Unley Shopping Centre, 204 Unley Rd, UNLEY Phone: (08) 8272 0166

colEs Unley Shopping Centre, 204 Unley Rd, UNLEY Phone: (08) 8272 8900

FooDlanD suPErmarKEt 119 Goodwood Rd, GOODWOOD Phone: (08) 8272 0144

iga aDElaiDE city cEntral 33 Gilbert St, ADELAIDE Phone: (08) 8211 8585

taxi sErVicE

yElloW cabs Phone: 13 19 24

inDEPEnDEnt taxis Phone: 13 22 11

uniForm

marino uniForms 861 South Road, CLARENCE GARDENS Phone: (08) 8293 3837

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general indexaAccommodation ..............................21

Aisles & Public Walkways ..................17

Amplification .....................................17

Audio-Visual Equipment .....................6

bBank ....................................................25

Banking ...............................................18

cCafé ....................................................22

Care & Damage ...............................17

Car Rental ..........................................22

Casual Event Staff ...............................6

Catering ...............................................6

Chemist ..............................................22

Cleaning.........................................6, 17

Computer Hardware & Software ....22

Customer Service Booth .....................8

DDeliveries ............................................18

Dentist .................................................22

Doctor ................................................22

Dry Cleaning ......................................22

EElectrical Requirements ....................19

Electrical Safety Testing ....................22

Emergencies ........................................1

EPA ......................................................26

Exhibition Hours ....................................8

Exhibitor Services .................................3

FFire Precautions .................................14

First Aid ...........................................1, 18

Floral/Plant Hire ...................................6

Florist ...................................................22

Food & Beverage Giveaways .........13

Food & Beverage Sales & Preferred

Suppliers .............................................13

Food & Beverage Sampling .............13

Forklift Service ....................................19

Forklift Use ...........................................19

gGeneral Conditions & Requirements .....................................17

hHairdresser ..........................................22

Hardware ...........................................22

Hazard Reporting ................................1

Hazardous Materials .........................17

Hotel ...................................................22

iImportant Dates & Deadlines ............7

Incident Reporting ..............................1

Insurance - Public Liability ................16

Internet / Broadband Access ..........19

Internet Cafe .....................................23

Induction Information .......................12

KKey Contacts .......................................3

lLiquor Licence ...................................13

Locksmith ...........................................23

Lost Children ........................................1

Lost Property ......................................18

LP Gas Cylinders ................................19

mMap ....................................................20

Media Comments .............................18

Members’ Dining Room ....................14

Membership .......................................14

Mobile Phone Sale/Repair ...............23

Move-In Information ...........................8

Moving Out Information .....................8

nNewsagency .....................................23

oOrder Forms ...................................5, 29

PPetrol Station ......................................23

Photocopying/Printing .....................23

Plastic Bag Use ..................................15

Plumbing - Water &

Waste Connection ........................19

Police Assistance .................................1

Private Hospital ..................................23

Prohibited Items .................................14

Public Hospital ...................................23

Public Telephone ...............................18

Passes ...................................................9

Parking ..................................................9

QQuick Reference Guides ............10, 11

rRestaurant ..........................................24

Rigging/Banner Hanging..................19

sSafety ....................................................8

SA Police Information .......................27

Security .................................................8

Shoe Repairs ......................................24

Show Awards .....................................15

Showbags ..........................................15

Smoking Policy ...................................18

Stand Cleaning .................................17

Stand Names / Site Numbers ...........18

Stand Restocking ................................8

Stand Security ....................................18

Stationery/Post Office .......................24

Storage ...............................................18

Supermarket ......................................24

Suppliers Contact List ..........................6

tTaxi Service .........................................24

Telephone/Facsimile

/EFTPOS & ISDN ....................19

uUniform ...............................................24

VVehicle Access ....................................9

Venue Management Office

Opening Hours.....................3

Vehicle Permits ....................................8

WWaste Management .......................18

Welding/Cutting ................................19

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DuE DatE: monDay 5th august

comPlEtE anD rEturn this Form by august 5 to:

Fax: (08) 8210 5277 Email: [email protected]

Post: Exhibitor Services, Royal Adelaide Show, PO Box 108, GOODWOOD SA 5034

Form 1Exhibitor Car Park

the society has established an off-site car park for commercial exhibitors:

All days except Saturday 7 & 14 September Netball SA Stadium, Railway Terrace, Mile End (opposite Bunnings)

Saturday 7 & 14 September 1 Richmond Road, Mile End (just over Anzac Highway)

Free coach transport to and from the Showground will be provided from 7am to midnight each day.

These car parks will be staffed and are fully sealed, well lit, with all car spaces marked.

Cost of car parking is $90 for ALL 9 days of the Show. This includes the coach service between the park and the Showground.

We encourage use of this car park by exhibitors and their staff instead of using spaces adjacent to the Showground. Although the Park Lands provide significant parking for visitors to the Show, in the event of poor weather rendering them unavailable, it is to the advantage of the Show to maximize the number of sealed parks near the Show.

this form will become a tax invoice upon payment abn 68 531 710 498

Exhibitor businEss/traDE namE

Exhibitor coDE: (eg.conFru)

number of car Parks required: @ $90 per car park

crEDit carD PaymEnt / chEQuE EnclosED For $ (Please make cheques payable to ra&hs)

Visa Mastercard Bankcard AMEX/DINERS (3.5% charge)

amount ($): card holders name:

Card Number:

card holders signature Expiry Date

$

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the passes come in two forms: a) A 9 Day Multiple Entry Show Pass (M/E) b) A sheet of 9 Single Entry Passes (S/E)

Exhibitor passes will not be posted and must be collected from Exhibitor services, on or after tuesday 27th august 2013.

Exhibitor Staff Passes are for the sole use of personnel staffing exhibits. Misuse of passes is viewed by the Society as a grave misdemeanour, rendering the exhibitor liable for payment in full for all Exhibitor Staff Passes issued in the name of that Exhibitor and/or possible eviction from the Show.

aDDitional PassEs If you require additional passes, please fill out the tear off slip below and return, with the correct payment, as soon as possible. When considering additional passes required, remember that as exhibitors you must hold a current Society Membership, which gives you one Members and one Guest Ticket. These tickets give you entry privileges for the entire period of the Show.

imPortant notE: In case of loss or theft, 9 Day Passes can be cancelled and replaced, if serial number is quoted. Single Entry passes will only be replaced in exceptional circumstances.

** For sEcurity rEasons , PlEasE rEcorD Pass numbErs anD rEciPiEnts namE. no numbErs – no rEPlacEmEnt **

this Form bEcomEs a tax inVoicE on PaymEnt abn 68 531 710 498

Exhibitor businEss /traDE namE:

Exhibitor coDE: (eg.conFru)

Please arrange for the following additional Passes for collection.

a) 9 Day – Multiple Entry Show Pass @ $145.80 each

b) Single Entry Staff Passes – Sheet of 9 @ $145.80 each

crEDit carD PaymEnt / chEQuE EnclosED For $__________.______ (Please make cheques payable to ra&hs)


amount $

card holders name (Please print)

Card Number

card holders signature

Expiry Date

For sociEty usE only rEcEiPt no

ticKEts issuED: s/E

m/E

othEr

AUTHORISED.

$

$




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company :

stand name:

site no.(s): Pavilion or area:

contact name:

Phone number: Fax number:

oFFicE usE only

Exhibitor coDE

amount

invoice no

Date

Form 3Electrical Application For Space Only Exhibitors Indoors & Outdoors

imPortant notEComplete all sections of this form and return a copy to the Society no later than Monday 5th August. To guarantee installation of any floodlighting, orders must be placed no later than Monday 5th August. (A 20% surcharge will be charged to ALL applications after this time).

option 1: Send payment with this form. The Society will then produce a tax invoice which will be included with the exhibitor passes.

option 2: Return this form without payment. The Society will mail a tax invoice for immediate payment.

stanD lightingIf you are supplying your own lighting, it is necessary to request a Switched Power Point (Item SP1 or SP2.)

coDE lighting ratE Each Quantity cost

SL 150W Spotlight $52SLA15 150W Tungsten Halogen Spotlight on arm $52SLA50 500W Tungsten Halogen Spotlight on arm $78FLD 400W Metal Halide Floodlight $120SP1 2000W feed for own lighting (supply own lights) $82SP2 3600W feed for own lighting (supply own lights) $102

PoWErP1 Power Point – 10 amp Double $82P2 Power Point – 15 amp Separate Circuit $102P3 Power Point – 20 amp Single $145TP Three Phase to 30 amps $180SB 6 Outlet Switchboard with supply $350

sub total $

PlEasE notE: The above scale of charges includes installation, provision of electrical fittings, current used and service by the Society’s electricians for the duration of the Show. All prices are GST inclusive.

20% late Fee (if applicable)

total $

Front oF stanD

Diagram oF ElEctrical installationPLEASE DRAW A SKETCH DIAGRAM OF PROPOSED ELECTRICAL LAYOUT USING THE APPROPRIATE CODE(S) LISTED BELOW TO INDICATE TYPE OF FITTING. (If space is insufficient please provide a separate plan.)

Warning & DEclaration Exhibitors are advised that the Electrical High Voltage Ring Main System installed at the Adelaide Showground is delivering on average a 250 volts supply, therefore, any electrical equipment to be used should be checked to ensure that it is rated capable of carrying this load.

i/We hereby make application for an electrical installation as detailed above and agree to abide by the condi-tions of installation as set down by the society and to pay the charges applicable.

namE signaturE DatE

PaymEnt For all ElEctrical rEQuirEmEnts must bE maDE bEForE any WorK Will bE comPlEtED.

DuE DatE: monDay 5th august 20% surchargE aPPliEs aFtEr this timE

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Form 3Electrical Application For Space Only Exhibitors Indoors & Outdoors

a. gEnEral conDitions1. No person other than the

Society’s electrical staff will be permitted to carry out electrical work on the Showground on installations to be connected to the Society’s mains.

2. Trade exhibitors that require electrical fittings to be attached to their stand must have the structure of the stand in position on site one week prior to the opening of the Show. No guarantee is given that these installations will be completed in time for the opening of the Show, if this condition is not met.

3. All Sideshows and Amusements must be ready for wiring/connection to the Society’s electrical supply by 2.00pm on the Wednesday prior to the show. No guarantee is given that installations will be completed in time for the opening of the Show, if this condition is not met.

4. One fitting only is permitted on any one lighting plug. One fitting only is permitted on any one power outlet. Double adaptors are expressly prohibited.

5. Multiway outlets with overload protection may be approved for use by the Venue Manager on application.

6. As required by Occupational Health and Safety Regulations:• When hand held electrical

appliances are used by exhibitors on site, whether double insulated or not, the circuit to the appliance must incorporate an approved Earth Leakage Core Balance (safety switch) device. Such a device to be provided by the exhibitor.

• All electrical equipment connected to the Society’s power system is required to be safety tested and tagged, to comply with Australian Standard 3760-2003.

7. Where an exhibitor provides their own lighting, it must be plugged into a switched power point for lighting; refer to Scale of Charges.

8. All equipment, fixtures and fittings supplied remains the property of the Society at all times.

9. For permanent stalls an approved switchboard consisting of a residual current device (earth leakage safety switch) and complying to AS/NZS 3002-2007 & AS/NZS 3000-2007 must be used.

10. For temporary or canvas stalls an approved residual current device (earth leakage safety switch) complying to AS/NZS 3190-2011 must be used.

b. accounts coDE11. The charges for fittings and

equipment supplied and installed by the Society will be as shown on the front of this application.

12. All Transportables, Caravans, Sideshows, Rides, General Amusements, Catering Units, Fixed Buildings, Permanent and Pre-Wired or other similar installation, will be charged a ‘Service Fee’. This ‘Service Fee’ will be calculated on the frontage of the exhibit site occupied and which shall be known as the ‘Electrical Frontage Factor’. The associated charge will be in addition to any special or new requirements.

13. Where an exhibitor provides their own fitting/s the installation charges will be the same as if the Society had provided the fitting/s and therefore as set out on the front of this application.

c. rEQuirEmEnts14. Arrangements must be made

with the Venue Manager to ensure the Society’s electricians are able to access any lockup stand, building, etc. for the purpose of providing electrical connection/installation/testing.

15. All electrical installations must comply, in all respects, with the Licensing Act currently in force in South Australia. For further details see the relevant section in the Exhibitor Manual (“Electrical Requirements”).

PlEasE rEturn – the Electrical application Form to the society and keep a copy for your own records, no later than 5 august. if received after this time, a 20% surcharge will apply.

WarningExhibitors are advised that the Electrical High Voltage Ring Main System installed at the Adelaide Showground is delivering on average a 250 volts supply, therefore, any electrical equipment to be used should be checked to ensure that it is rated capable of carrying this load.

ElEctrical comPliancE - conDitions For installation oF an ElEctrical sErVicE




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Plumbing & Gas Services

DuE DatE: monDay 5th august 20% surchargE aPPliEs aFtEr this timE

If you intend to use or store LP Gas on your stand you must notify the Society and fill out the signed declaration on Page 3 of this Form.

an invoice will be issued and payment must be received in full prior to the commencement of any work.

company name :

Exhibitor code:

site no.(s): Pavilion or area:

contact name:

Phone number: Fax number:

mobile: Email:

(Positioning of sinks or water connections will be determined by existing plumbing points)connection Date: thursday 5 september 2013 Disconnection Date: sunday 15 september 2013

Please tick the appropriate box(es):

WatEr connEction / usagE FEE: $55 inc gst (minimum charge)

hirE & installation of rahs sinK : $270 inc gst (includes water connection)

Plumbing connEction to sitE: $155 inc gst (includes water connection)

gas usagE FEE: $50 inc gst (Per appliance)

(Complete the signed declaration on page 3 of this Form– Gas Standard)

charges are subject to change without prior notice.

• All water/sewer connections will only be available at designated locations.

• Locations must be approved by Venue Management prior to installation.

Please use water sparingly and thoughtfully as government restrictions apply to water consumption. Excess water usage may incur an extra fee – assessment will be at the discretion of the Venue manager. thankyou for helping us to conserve water for all.

Visa Mastercard Bankcard AMEX/DINERS (3.5% charge) ABN 68 531 710 498


Card Number:


this Form bEcomEs a tax inVoicE on PaymEnt




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Form 4 Page 2 of 3

gas standardgas installation must be carried out by a licensed gas installer and all temporary gas installations must comply with the gas act 2010. a Certificate of Compliance (CoC) must be completed by the licensed gas installer and supplied to the Venue Management office.

• Manufactured appliances must be AGA Certified. Units not certified must undergo Second Tier Certification. Contact APA Group Appliance Test Lab on (08) 8159 1669.

• Over pressure protection is to be provided by the LPG regulator on temporary or fixed installations.

• ‘External’ appliances must not be used indoors (e.g. BBQ’s or patio heaters certified and labeled for outdoor use). Outdoor appliances can be used under a covered area providing the area is open to atmosphere on 2 sides i.e. (50%) of the total area to ensure effective cross flow ventilation.

• Location of gas appliances in relation to adjacent combustible materials. Overhead and side clearances from gas appliances to combustible materials should be provided as per the following recommendations.

• Damage to flexible hose assemblies. Flexible hose assemblies should be replaced every 5 years. Check all hoses for cracks, mechanical or heat damage, hardening or bulging. The rubber ‘O’ Ring or dome seal on the POL / cylinder fitting should also be checked for cracks or damage and replaced where damaged. Test all cylinder connections and exposed joints with soapy water solution to ensure that no gas leaks exist before operating the appliances.

• Damage to fixed copper gas pipes. Visually check that gas lines are not damaged. Have a licensed gasfitter rectify any faults.

• Support and protection for temporary gas services must be supplied.

• Maintain and use your gas appliances as per the manufacturer’s instructions. If a fault occurs contact a licensed gasfitter to have it repaired.

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Figure 1

1350mmChinese cooking tables, griddles,BBQs & chargrills

Hotplates and ranges

Deep fryers and solid grill plates

Any combustible surface(500mm is recommended forplastic & canvas structures)

1050mm

600mm

250mm

500mm

1500mm

ExclusionZone

EXCHANGE CYLINDER HAZARDOUS ZONEClearance to Ignition Sources

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DEclaration My concession meets all of the requirements listed above.

namE

signaturE DatE

(tablE 2.1 Extract From as/nzs 1596-2010)

Protected places and public places: Per site

Outdoors, including open air, temporary structures (e.g. marquees, tents, booths) and under awnings

Maximum total quantity: 60kg (see also Clause 2.4 and Figure 2.2)

Outdoor areas of hotels, restaurants, cafes and take-away food shops (see figure 2.1)

Maximum cylinder size: 15kg

Indoors, within buildings with a roof and three or more walls, e.g. hotels, bars, restaurants, cafes, take-away food shops

10kg per 10m² floor area, up to a maximum total quantity of 30kg

Maximum cylinder size: 15 kg

(clausE 4.4.4.2 From as/nzs 1596-2010) VolumEs oF lP gas inDoors—cylinDErs

The following volumes and restrictions shall apply to LP Gas cylinders in use indoors in factories, warehouses and exhibition centres:

(a) Where the floor area is less than or equal to 200 m2, the above extract table 2.1 applies.

(b) Where the floor area is greater than 200 m2, a maximum volume of 500 L (water capacity) of LP Gas per 200 m2 of floor area applies.

(c) Such groups of cylinders (as described in Item (b)) shall be separated by at least 15 m. Cylinders in such groups need not be manifolded, and may supply different consuming appliances.

Prior to the commencement of any event a Society representative may be making random inspections of all areas to ensure compliance with the Act. Please also be aware that the OTR and SafeWork SA may be making random inspections.

Note gas incidents must be reported to the Society who will contact SafeWork SA & the OTR.

Form 4 Page 3 of 3

gas standardlPg cylinDErs• Gas cylinders must not be damaged, rusty or over 10

years old.

• LPG cylinders should not be stored on their sides. Cylinders must be secured upright on a non combustible base with the cylinder relief’s facing away from structures and other cylinders.

• Cylinders must not be located in poorly ventilated areas that could contain any gas leakage.

• LPG cylinders located too close to ignition sources. LPG gas cylinders need to be located at least 1500mm away from ignition sources such as electrical switchboards, power points, generators and naked flames.




• For safety reasons the use and storage of cylinders of lPg gas indoors should be avoided wherever practible. the otr recommends that cylinders be used and stored outdoors. Where LPG cylinders are used / stored indoors the quantities must not exceed the limits set out in table 2.1 or clause 4.4.4.2 from AS/NZS 1596-2010.

Figure 1

1350mmChinese cooking tables, griddles,BBQs & chargrills

Hotplates and ranges

Deep fryers and solid grill plates

Any combustible surface(500mm is recommended forplastic & canvas structures)

1050mm

600mm

250mm

500mm

1500mm

ExclusionZone

EXCHANGE CYLINDER HAZARDOUS ZONEClearance to Ignition Sources

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stand name:

Exhibitor code: site no:

contact name: Phone number:

Email:

total number of computers to be connected:

Pavilion (Please ): Jubilee Pavilion goyder Pavilion ridley centre

Duncan galery Wayville Pavilion

Form 5Internet Service

Please complete all relevant spaces below with your preferred username and password (all lowercase – maximum 8 characters) for each connection required which you will use to access the network onsite:

PaymEnt DEtails

usErnamE 1 PassWorD 1





conDitions oF installation

1. Each connection will be available for testing on the move in day/s.2. Supply can be made with one business day confirmation.3. Connection and supply of Ethernet/Wireless does not include computer, network interfaces, router or other

necessary equipment.

name signature Date

this form will become a tax invoice upon payment abn 68 531 710 498



Card Number:



cost (inc.gst) Quantity

Package9 Day (inc. 1 enabled wireless connection) $140

- each additional connection $20

Ethernet Cabled Internet Connection - per package $50

Total Cost (inc. GST) $




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To connect to the wireless access points at the Adelaide Showground, please ensure your wireless device is enabled and working correctly. Once in a wireless hot spot area within the Adelaide Showground, use your wireless software to scan for available wireless networks. The Hotspot access points you are looking for will be – Adelaide Showground or Ridley Hotspot which you will need to ‘connect’ too. Your computer will be assigned an Internet address via DHCP. You will then be required to authenticate on a portal system to gain Internet access, this is achieved by opening your web browser (Internet Explorer, Google Chrome, Firefox etc) and this will then take you to a log on page. Your log-in credentials are what you entered on your application form (i.e. Username and Password all in lower case)

ProcEDurE to sEt uP thE Pc to obtain an iP aDDrEss From a DhcP sErVEr

To be able to connect to the Adelaide Showground Hotspot it will require the end user to connect a PC with its wireless or Ethernet interface set to obtain its details on boot up using DHCP (DHCP = dynamic host configuration protocol). DHCP settings are also referred to as “Server Assigned” settings. To ensure your Laptop/PC is configured to do this, please follow the simple guidelines below, making sure to detail any settings that you change so you can restore them when connecting back into your home or office environment.

1. Windows 95/981. Click on “Start” --> “Settings” --> “Control Panel”2. Under Control Panel, double click on “Network” icon to select3. This will bring up a new window with tabs at the top, under the “Configuration” tab4. Find and select in the window the entry that sets up TCP/IP for your installed Ethernet port on your

computer (e.g. select “TCP/IP -> MyEthernet 10/100 PCI Adapter”)5. Once selected, click on the “Properties” button below it6. This will bring up a new window, please ensure the “IP Address” tab is selected and then select the

option “Obtain an IP address automatically”7. Next Select the “DNS Configuration” tab and then select “Disable DNS”8. Next Select the “Gateway” tab and remove any configured gateway IP addresses.9. Now Select OK10. Click OK again11. Restart the computer

2. Windows 2000/xP1. Click on “Start” --> “Control Panel”2. Under Control Panel, double click “Network Connections” If you cannot see this icon, you may have to

click “switch to classic view” in the top left corner3. Find your Local Area Connection, and then right click it and choose “Properties”4. Click “Internet Protocol” and then “Properties”5. Click “Obtain IP Address Automatically”6. Click “Obtain DNS Server Address Automatically”7. Click OK8. Click OK again.9. Restart the computer and try to connect again

troublEshooting guiDEif there is no connectivity, please check the following:

1. That you have entered the username and password correctly and it has been entered all as lower case.2. That your Laptop/PC has wireless capabilities if you have chosen a wireless service. If your Laptop/PC

does not have wireless capabilities you will need to contact the below to order an Ethernet (Cable).3. Both the PC Ethernet adapter and the switch port have a link light.4. That you have tried setting your Ethernet speed and duplex settings to “Auto”.5. When web browsing that no proxy server is selected for use.6. Any Firewall software installed on your machine allows for the new allocated IP address to work.7. Can you ping 202.136.102.254 (Adam gateway) and 203.2.124.164 (Adam DNS server).8. What does “Start” --> “Run” enter “winipcfg” show?

Form 5Internet Service

intErnEt sEt uP guiDE

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tEmPorary sErVicE rEQuEst - Form must bE rEturnED DirEct to tElstra

telstra Events Phone: 1800 816 819, Fax: 1800 810 906, Email: [email protected]

Any requests received after 5 August 2013 may not be fulfilled.

(Please complete blank fields and tick boxes as appropriate. *Fields marked with an asterisk * are mandatory*)

*legal Entity (Person/company):

trading name:

*account DEtails:

bill charges to an existing telstra a/c? yes / no a /c:

or bill charges to the same account as existing telstra landline:

if a nEW telstra account is required, please provide the following information:

australian company number (acn ):

billing address:

have you attended this venue/site for a previous event? yes / no

if yes, please list your previously connected phone number/s:

application authorised by: (Print name) *signature:

*contact phone no.: Fax no.:

E-mail address:

*Venue location: building name: *site/stand #:

*on site contact: *mobile number:

*type of service required: Standard telephone Other

(connection Fee $125.00 inc gst) (e.g. isDn2/aDsl capable)

*Quantity of telephone lines required: (note: line rental = $2.92/day)

outgoing call access level: Local calls only Local, STD & Mobile Open access

long distance carrier choice: Telstra Other (please specify)

*Equipment: Socket Only Rental handset Yes / No (handset supply $20 & rental = $0.10/day)

(NOTE: Labour and material charges may apply for work requested on site – e.g. additional cabling and/or sockets. The technician will be able to advise you of the estimated cost prior to commencing the job.)

rental handset delivery address and/or additional comments requirements

*connection Date: *cancellation Date:

Telstra Corporation Limited ACN 051 775 556 ABN - 33 051 775 556

oFFicE usE only

axis PDc rEn tP conF ss comP

nEW trn : can trn :

nEW order number: can order number:

Fnn (s) allocated:

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M 7Form 7 Intention to Taste/Sample /Sell Food & Beverage

sEction a

Company Name: Exhibitor Code:

Proposed Location of Outlet (i.e. Jubilee, Taste SA , Other)

Site Number: Size (m) x

sEction b

What is your intended method of supplying food & beverage to the public

Sampling/Tastings YES NO If YES , you must abide by the RA&HS Food & Beverage Sampling Policy*

Selling Take Home Products YES NO If YES , you must submit a full list for Approval of Products **

sEction b (1)

What facilities do you intend to use in your operation

Heating/Cooking Equipment? YES NO Details:

Hand Washing Facilities? YES NO Details:

Equipment Washing Facilities YES NO Details:

sEction c

What is your intended alcohol supply

Wine Tastings/Sampling YES NO Tasting/Sample Size:

Beer Tastings/Sampling YES NO Tasting/Sample Size:

Off Premise/Take Home Wine YES NO Sealed bottles only

Have you applied for a Limited Liquor Licence YES NO

If no, please call the Office of Liquor and Gaming Commissioner - (08) 8226 8477 to apply.

I, _________________________________ being the proprietor of the above business/proposed outlet hereby declare that the above information is true and correct and contains all the information (along with the attachments) relevant to the proposed operation of the intended food/beverage outlet at the Royal Adelaide Show. All documentation as required in Section B is attached.

i understand that failure to comply with the society’s terms & conditions regarding sampling and/or selling food & beverage may result in withdrawal of consent to taste/sell my product during the royal adelaide show.

signed (Proprietor) Date

name

* For RA&HS Food and Beverage tasting policy, please refer to page 18 in the Exhibitor Manual ** As a measure, product should be packaged in a way that it would be deemed most likely to be consumed off the Showground. i.e. in multi packs, unrefrigerated where safe to do so or products which require further processing.

oFFicE usE only Date received

approval sent to Exhibitor? yEs no DatE





2013 ras exhibitors manual email

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