2013 CDC/GTPAC Small Business Industry Day Dale DeFilipps Contracts Branch Manager Centers for...
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2013 CDC/GTPAC Small Business Industry Day
Dale DeFilippsContracts Branch Manager
Centers for Disease Control and Prevention
May 3, 2013
Office of the Director
Procurement and Grants Office (PGO)
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Agenda
Contract Summary CDC Information Management Services
Awardees Small Business Processes Technical Evaluations
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CONTRACT SUMMARY
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Contract Summary
CDC Information Management Services Covers three domains
• Information management• IT infrastructure• Management consulting
Has three award categories by business type• Full and open• Small business• 8(a) – Small and disadvantaged businesses
Period of performance can last 10 years if all options are exercised
Comprises 27 prime contractors• 55 awards• Over 150 named sub-contractors/partners
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Contract Summary
CDC Information Management Services (continued) Total value is $5 billion
• $3 billion for information management• $1 billion for IT infrastructure• $1 billion for management consulting
Scope and coverage• Can be used by any office in CDC, as well as other HHS
Operational Divisions• Cannot be used by other federal agencies outside of HHS• Covers work for CDC’s intergovernmental grantees, such as
state, local and international health agencies• Not a requirements contract within CDC, but program
officials are strongly encouraged to use it
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Information Management Domain
Information Systems Tasks Planning Design Development Maintenance Engineering Integration Retirement
Other Tasks include: Requirements gathering Analysis System prototyping Conversion Implementation Training Development of user
guides Change control System testing Systems security
controls Quality assurance
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Information Management Domain
Domain Tasks include: Data standards development Health IT Public health informatics Decision support Data modeling Interoperability services Health information exchanges Service-oriented architecture
Software-specific tasks• Improvements• Modeling• Simulation• Security assessments• Privacy assessments• Monitoring
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Information Management Domain
Data Specific Tasks Collection Analysis Transformation Dissemination Visualization Management
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IT Infrastructure Domain
Domain Tasks include: Design Installation Management of networks Support of networks Datacenter operations Information security systems Conferencing Project management and program support services to
support IT infrastructure programs and activities
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Management Consulting Domain
Broad consulting services including: Business analysis Business case development Performance management Process improvement Business process reengineering Decision support and analytics Program vulnerability and risk assessment Continuity of operations planning Project and program management
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Management Consulting Domain
Additional consulting services include: Capital planning and portfolio assessment Enterprise architecture Strategic planning Organizational study and design Transformation and change management Human capital and workforce analysis Training Communications Governance support
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Contract Summary
Broad and flexible scope Provides access to diversified talent Many specialty labor categories Facilitates small business goals Performance-based focus Fosters contractor work off-site Explicitly enables teleworking Government issued equipment not required,
but allowed
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CDC INFORMATION MANAGEMENT SERVICES AWARDEES
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CIMS Awardees
Full list by category posted on FBO.gov website
Each domain and business category has 2-11 awardees
Substantial involvement of small businesses Small business and 8(a) companies receive
first consideration for Requests for Task Order Proposals (RFTOPs)
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Award Distributions
Typically 3 to 4 proposals are received on average for each RFTOP
Number of Task Order Awards by Business Type 55% to large businesses 45% to small businesses
Dollar Obligations by Business Type 70% of dollars awarded to large businesses, 30% of dollars awarded to small businesses
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CIMS AwardeesInformation Management Domain
Full and Open Business Category Accenture National Security Services, LLC Booz Allen Hamilton Business Computer Applications Deloitte Consulting LLP Dell Perot Systems
IBM ICF Incorporated, LLC Lockheed Martin Northrop Grumman Science Applications International Corp. SRA International, Inc.
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CIMS AwardeesInformation Management Domain
Small Business Set-Aside Category Business Computer Applications DB Consulting Group, Inc. Emergint Technologies, Inc.
8(a) Set-Aside Category DB Consulting Group, Inc. Emergint Technologies, Inc.
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CIMS AwardeesIT Infrastructure Domain
Full and Open Business Category Accenture National Security Services, LLC Booz Allen Hamilton CACI Ciber, Inc. CSC
Dell Perot Systems HP Enterprise Services, LLC IBM Lockheed Martin Northrop Grumman Unisys
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CIMS AwardeesIT Infrastructure Domain
Small Business Set-Aside Category Amdex Emergint Technologies, Inc. Human Touch, LLC
8(a) Set-Aside Category Chickasaw Emergint Technologies, Inc. Human Touch, LLC
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CIMS AwardeesManagement Consulting Domain
Full and Open Business Category Booz Allen Hamilton CSC Deloitte Consulting LLP IBM ICF Incorporated, LLC Lockheed Martin Price Waterhouse Coopers LLP Sapient SRA International, Inc. Unisys
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CIMS AwardeesManagement Consulting Domain
Small Business Set-Aside Category Amdex Cadence Group Associates, Inc. Carter Consulting, Inc. SciMetrika
8(a) Set-Aside Category Carter Consulting, Inc. Cloudburst Consulting Group SciMetrika Total Solutions, Inc.
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SMALL BUSINESS PROCESSES
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Small Business Processes
Capability statements Make a recommendation to set-aside the RFTOP for
either 8(a), small business, or full and open competition Reviewed and evaluated by technical subject matter
experts Small Business Specialists review RFTOPs
and provide input regarding the set-aside decision
Contracting Officer makes the final set-aside decision
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Small Business Processes
If small business awardees are not still small after five years from contract award, then they cannot compete for work under the CIMS contract
CDC on-ramping solicitation amendment issued Solicitation will be set-aside for 8(a), HubZone, Service
Disabled Veteran Owned Small Business (SDVOSB), and Woman Owed Small Business (WOSB)• Historically received the lowest percentage of dollar
obligations at CDC Solicitation amendment released April 2013, proposals
due early June 2013
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Small Business Processes
CDC on-ramping solicitation amendment issued (continued) Solicitation amendment covers only the information
management domain• It is the most active of the three domains• The other two domains will not be solicited
Offerors can check FedBizOpps.gov for more details• Provisions in the new solicitation amendment are the same
or very similar to the original solicitation
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PROPOSAL PREPARATION
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Proposal Preparation
Be sure to thoroughly read and comprehend the… Statement of work requirements Proposal instructions Evaluation criteria
Do not merely restate the work requirements Offerors need to provide details of their own technical
approach and how they plan on accomplishing the work Perform mathematical verification of
numerical data before submitting the proposal
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Proposal Preparation
Be sure that the following items are reasonable and appropriate for the proposed technical effort and associated work requirements Labor hours Categories Rates Other direct costs
Ensure your proposal is received by the deadline date and time
If you have questions, submit them in writing to the Contracting Officer
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TECHNICAL EVALUATIONS
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Technical Evaluations
Technical Evaluation Panel Separate panel for each RFTOP Different individuals on each panel depending on the
requirements Comprised of program office subject matter experts Rates the proposals in accordance with the evaluation
criteria in the individual RFTOP Provides an average of the panel member scores Come to a consensus agreement on their ratings and
award recommendation
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Technical Evaluations
Contracting Officer reviews the evaluations before deciding on which offeror to select Take technical merit and price into account in the best
value tradeoff All task order awards over $5 million are
thoroughly reviewed by several high level procurement officials before award Team Leader, Branch Chief, Policy Manager, Deputy Director, and Head of the Contracting Activity
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Technical Evaluations
The government reserves the right to make an award without discussions An offeror’s initial submission should be their best
proposal Do not expect that the government will
request revised proposals to address weaknesses
Annual past performance on existing task orders will be evaluated for entry into Contracting Performance Assessment Reporting System (CPARS) Past performance will not be included as an evaluation
factor for RFTOPs
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Health Marketing Communication Services
We have begun acquisition planning to make follow-on awards to the existing Health Marketing Communication contracts
We plan on issuing a Request for Information (RFI) in the fourth quarter of FY 2013 with awards expected in late 2014
Currently there are 23 contractors among three domains including creative services, evaluations, and training
All task orders are competed among the contractors in the applicable domain
All task orders are performance based
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Health Marketing Communication Services
On average, over 30 new competitive task orders are awarded each fiscal year
The contracts can be used HHS-wide by any Operating Division, but cannot be used by other Federal agencies
The new contracts will have a small business set aside component depending on the results of our market research
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Questions and Answers