2013 Bank of America Shamrock Shuffle 8K Charity Program

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Table of Contents: Instructions ................................................................................................................................................. 2 Charity Program Summary ....................................................................................................................... 3 Promotion of the Race .............................................................................................................................. 3 Expectations of Runners in Charity Program ......................................................................................... 4 Participant Registration Procedure ......................................................................................................... 4 Final Figure Submission ............................................................................................................................ 6 Commitment Statement Explanation ..................................................................................................... 6 Contact Information ................................................................................................................................... 7 Commitment Statement/Agreement ..................................................................................................... 8

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Instructions

1. Carefully read all sections and complete the attached Commitment Statement by Friday, December 21, 2012.

2. Complete the Charity Contact Information Form. Please click the following link to

complete the Charity Contact Information Form online:

www.shamrockshuffle.com/charitycontactinformation

Submit signed Commitment Statement via e-mail to [email protected].

3. For Bank of America Chicago Marathon Charity Program Official level charities only: Once you have reviewed these materials, complete the online Post-Close Entry Allocation form (see page 5 for additional information on the post-close process and your organization’s responsibilities if you choose to accept post-close entries). This must be completed no later than Friday, January 11, 2013. Please click the following link to access the Post-Close Entry Allocation form:

www.shamrockshuffle.com/postclose

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Charity Program Summary

The 2013 Bank of America Shamrock Shuffle 8K Charity Program offers a unique fundraising platform for organizations based on the Bank of America Chicago Marathon Charity Program model. Chicago Marathon Official level charities may build charity teams through open registration and are also provided a limited number of Shamrock Shuffle guaranteed (post-close) entries to be used to recruit runners after the close of registration. Other Bank of America Chicago Marathon charities may also build charity teams for the Shamrock Shuffle. These teams would be built through open registration alone and not through access to post-close entries. All charities participating in the Charity Program will be added to the Charity page of the Shamrock Shuffle website. Shamrock Shuffle registration includes a field asking registrants if they are interested in running for charity. The Shamrock Shuffle office will provide those registrants with Charity Program information including contact information for organizations in the Charity Program. In addition, a Shamrock Shuffle registration field lists all organizations participating in the Shamrock Shuffle Charity Program. Registrants may select a particular charity or charities that they may be interested in receiving additional information from, and the Shamrock Shuffle office will provide the charities with contact information for anyone who has made this request. Each charity must comply with all Bank of America Shamrock Shuffle 8K Event Rules & Guidelines and all Charity Program regulations and deadlines as set forth. In addition, organizations must be prepared to provide support (e.g. fundraising support) to their runners throughout the duration of the program. Accordingly, each charity is required to designate one staff member as the point of contact for the organization’s program. Promotion of the Race The charity must agree to promote the Bank of America Shamrock Shuffle 8K as one of the world’s premier races using the full name and official logo as provided and upon approval by the Shamrock Shuffle. The Shamrock Shuffle will supply all charities accepted into the program with the official event logos in exchange for the charity’s logos in .eps file format. When referring to the name of the event, you must use the full name: Bank of America Shamrock Shuffle 8K. Each subsequent mention or reference in a single paragraph or section can be Shamrock Shuffle. Initial mentions must always be Bank of America Shamrock Shuffle 8K. If you have artwork (in an advertisement, for instance) that incorporates the event name, it must include the full name of the event.

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Charities wishing to use the Bank of America Shamrock Shuffle 8K logo or event name must submit any item (e.g. promotional materials, charity webpage, mass mailing or e-mail) containing the logo or event name to the Shamrock Shuffle office for approval prior to using the logo or event name in any manner. In addition, charities may not use a Shamrock Shuffle logo from a previous year. Expectations of Participants in the Charity Program All charity participants must abide by the Bank of America Shamrock Shuffle 8K Event Rules & Guidelines and all Charity Program regulations and deadlines as set forth. As a part of the Shamrock Shuffle, the charity must make sure its members are aware of all rules and regulations at the point of registration and prior to their race day participation. All charity program participants must be advised that the Shamrock Shuffle has a strict one hour and fifteen minute (1:15:00) course time limit and that early starters are not allowed. Individuals not starting with the official start will be disqualified from the Shamrock Shuffle and participants who do not finish before the course time limit cannot be guaranteed an official time or result listing. Entries are non-refundable, non-transferable and may not be deferred or donated. Bib numbers and timing devices must be worn only by the participant to whom they are assigned. Participant Registration Procedure Open Registration (Applicable to All Charities): Bank of America Shamrock Shuffle 8K participants wishing to be a part of a charity team may register online for the Shamrock Shuffle during the open registration period at www.shamrockshuffle.com. The runner would then pay for his or her entry at the point of registration using a credit card. Those charities that also have post-close entries (Chicago Marathon Official level charities) may choose to pay for the entry of their participants in open registration. In this case, a unique online registration link will be provided to the charity by the Shamrock Shuffle. The charity will be provided unique redemption codes that must be entered by the participant at the point of registration. The charity will provide the runner with this online registration link and a redemption code in order for that person to register. This process will allow a charity to be invoiced for the registration of their runners.

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Post-Close Registration (Applicable Only to Chicago Marathon Official Level Charities)1: Those participants wishing to register for the Shamrock Shuffle once open registration has ended must contact the charity (limited to Bank of America Chicago Marathon Official level charities) directly to register. As with open registration, the runner must register for the event; the charity will not be able to do so on that runner’s behalf as in prior years. Each organization will be provided two unique online registration links by the Shamrock Shuffle as well as unique redemption codes equal to the number of Post-Close entries awarded and accepted by the charity. The first registration link may be used for runners that will pay for their own entry. The charity will provide the runner with that link along with one of the redemption codes and the runner would register using his or her own credit card to make payment. The second registration link will allow a charity to be invoiced for the registration of their runners. In this case, the charity would provide the runner with that link as well as one of the redemption codes and the runner would register with the charity being invoiced at a later point. Post-close entries will remain available from the date open registration closes until the deadline of Friday, March 15. Organizations awarded post-close entries will be responsible to fi l l those entries (and any additional entries that may be awarded once an organization fi l ls its initial allotment) and will be charged for all entries not fi l led by the deadline of March 15. Organizations will be invoiced for the post-close entries allocated to them (less those that the organization filled and paid for using the credit card link), as well as any entries from the open registration period where the charity chose to be invoiced, after March 15. Other Parameters:

• The 2013 goal is to maximize every post-close entry made available • Once your organization has been awarded its allotment of post-close entries, your

organization will be responsible to fill those entries and will be charged for all entries not filled by March 15, 2013

• Organizations will be invoiced for the post-close entries allocated to them and accepted by them (less those that the organization filled and paid for using the credit card option) at the end of the post-close registration process on March 15, 2013

• As in past years, the Shamrock Shuffle will use its best efforts including, but not limited to, creating a post-close registration page on the event website to help market the entries

1 Bank of America Chicago Marathon Official level charities will be provided with up to 20 post-close entries to the Bank of America Shamrock Shuffle 8K. Chicago Marathon Official level charit ies should complete the online Post-Close Entry Allocation form (see l ink in Instructions, page 2, #3). An organization is not obligated to accept post-close entries and may request less than the 20 post-close entries. In such case, the charity must indicate this when completing the online Post-Close Entry Request Form. If an organization fills these entries prior to the deadline of March 15, the Shamrock Shuffle, at its discretion, may consider providing additional post-close entries (not to exceed 15) to that charity.

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• Organizations are expected to aggressively market and recruit to fill their allotted post-close entries

Final Figure Submission Charities must provide the Bank of America Shamrock Shuffle 8K with a complete report of the following no later than May 15, 2013*:

• Final number of runners raising money for your organization • Overall dollars generated by your organization as a result of fundraising for the 2013

Shamrock Shuffle *Quality of the information provided may reflect on the charity’s involvement in the 2014 Charity Program. Commitment Statement Explanation The charity’s Executive Director and the staff member responsible for managing the organization’s involvement in the 2013 Bank of America Shamrock Shuffle 8K Charity Program must sign the Commitment Statement before being considered as an affiliated charity in the Charity Program.

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Contact Information

Charity Program Contact: Dave Louthan

Phone: (312) 992-6626 Fax: (312) 904-9820 E-mail: [email protected]

Health & Fitness Expo Contact: Paul Brackey


Communications Contact: Jeremy Borling


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2013 Bank of America Shamrock Shuffle 8K Charity Program Commitment Statement

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All charities applying for the 2013 Bank of America Shamrock Shuffle 8K Charity Program must complete this document. The Bank of America Shamrock Shuffle 8K must limit the number of organizations accepted into its Charity Program. The Shamrock Shuffle reserves the right to revoke any organization’s participation in the Charity Program at any time.

I, _________________________________________(Executive Director), certify that my

organization, (Charity Name), is committed to

following the guidelines of the tier to which it may be assigned in the 2013 Bank of America

Shamrock Shuffle 8K Charity Program.

I, _________________________________________ (Charity Coordinator), am hereby authorized to

be the Charity Coordinator/Primary Contact for

(Charity Name) in its association with the 2013 Shamrock Shuffle.

In the case that I am to leave the organization for any reason, I will assume full responsibility for

training my successor to manage

(Charity Name) in the Shamrock Shuffle and its Charity Program.

______________________________________________________________________ Executive Director Name and Signature

______________________________________________________________________ Charity Coordinator Name and Signature

______________________________________________________________________ Date of Signatures and Application Submission

2013 Bank of America Shamrock Shuffle 8K Charity Program

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