2013 Annual Conference Sponsorship Packet

VISIT WWW.VRPS.COM FOR MORE INFORMATION.

Sponsorship Opportunities

More Information • Mike Nealer • 757-926-1400 • [email protected]

SPONSORSHIP OPPORTUNITIES

Virginia Recreation and Park Society 59th Annual Conference

September 7-10, 2013Williamsburg, VA Hotel & Conference Center

Dear friends and business partners:

James City County will be hosting the Virginia Recreation and Park Society’s (VRPS) 59th Annual Conference, September 7 – 10, 2013, at the Williamsburg Hotel and Conference Center, formerly the Williamsburg Marriott. The VRPS Conference is the largest annual gathering of parks and recreation professionals in the state. In 2007, when the conference was last held in James City County, over 800 delegates attended. With the economy slowly improving and local agencies starting to recover from declining budgets, we anticipate greater participation and increased buying power this year.

The planning committee is already hard at work preparing the Exhibit Hall and planning the educational and social opportunities for delegates and our business partners. We’re also planning a golf outing on Saturday at the Williamsburg National Golf Course for members, business associates and guests. The first settlers in Williamsburg’s Historic Triangle found great beauty and faced noble challenges in nearby Jamestown and Yorktown. At the award-winning Williamsburg National Golf Course, these two historic sites are recognized through the Jack Nicklaus designed Jamestown Course and the Tom Clark designed Yorktown Course. The Jamestown course is a 4-star Golf Digest winner built with an emphasis on conditioning; it’s been said that it’s so well designed that it could improve your score! According to Tom Clark, the Yorktown course is of traditional design and has no gimmicks. Each course offers outstanding amenities for those who love to golf.

We’ll provide our business partners with several opportunities to network with managers and directors at the golf tournament, in the Exhibit Hall and during three social events. We’ll showcase Go Ape, a treetop adventure course in our Freedom Park during the Sunday night social. The evening will also include outdoor activities, music, food and beverages, and a free swing through Go Ape!

Please take a moment and review our sponsorship opportunities. Let us know how we can help you be a part of this exciting conference! If you have questions or are ready to consider a sponsorship opportunity, please contact Mike Nealer at 757-926-1400 or Jim Stutts at 804-730-9447.

This conference would not be possible without the continued support of our business partners and the 1,300 members of VRPS. Best wishes in 2013 and I look forward to seeing you at the conference!

John H. Carnifax, Jr., CPRP

Director, James City CountyDepartment of Parks and Recreation



Title SponsorshipsDELEGATE BAG: $5,000Logo placed on conference delegate bag distributed to all attendeesStandard booth space in Exhibit HallHalf-page ad in conference booklet orTwo person entry and hole sponsorship in Conference Golf TournamentLogo placed in all print and online conference materials

DELEGATE WATER BOTTLE: $5,000Logo placed on conference water bottle distributed to all attendeesStandard booth space in Exhibit HallHalf-page ad in conference booklet orTwo person entry and hole sponsorship in Conference Golf TournamentLogo placed in all print and online conference materials

DELEGATE ROOM KEY: $5,000Logo/graphic placed on hotel room keysDeluxe premium booth space in Exhibit HallHalf-page ad in conference booklet orTwo person entry and hole sponsorship in Conference Golf TournamentLogo placed in all print and online conference materials



Platinum SponsorshipsVRPS EXPO: $4,000Logo on direct mail and electronic invitations to Monday’s special event for non-traditional delegates, including parks, purchasing directors, afterschool personnelLogo on event bannerStandard booth space in Exhibit HallQuarter-page ad in conference booklet orOne person entry & hole sponsor in Conference Golf TournamentLogo placed in all print and online conference materials

KEYNOTE SPEAKER/OPENING SESSION: $4,000Promotional Opportunities (brochures, logo displayed on screen, introduce keynote)Standard booth space in Exhibit HallQuarter-page ad in conference booklet orOne person entry & hole sponsor in Conference Golf TournamentLogo placed in all print and online conference materials

AWARDS BANQUET: $4,000Promotional Opportunities (handouts, logo displayed on screen, promotional video)Standard booth space in Exhibit HallQuarter-page ad in conference booklet orOne person entry & hole sponsor in Conference Golf TournamentLogo placed in all print and online conference materials



Gold SponsorshipsSUNDAY EXHIBIT HALL DINE AROUND: $3,500Standard booth space in Exhibit HallEasel signage placed at dine-aroundRegistration bag drop-inLogo placed in all print and online conference materials

SATURDAY SOCIAL: $2,500Easel signage placed at socialTwo social ticketsRegistration bag drop-inLogo placed in all print and online conference materials

SUNDAY SOCIAL: $2,500Easel signage placed at socialTwo social ticketsRegistration bag drop-inLogo placed in all print and online conference materials

DIRECTORS’ FORUM: $1,000Ten-minute presentation at forumLogo placed in all print and online conference materials



Advertising OpportunitiesPROGRAM BOOK ADVERTISEMENTFull Page: $1,200Half Page: $700Quarter Page: $375

REGISTRATION BAG DROP IN: $225Must provide the VRPS Central Office with 800 copies of your collateral material by August 2, 2013. Collateral materials limited to leaflet style flyer or brochure. Any catalogs will be placed at an unmanned exhibit hall booth.

COUNTDOWN TO CONFERENCE BANNER AD: The Countdown to Conference e-newsletter is distributed to over 1,400 VRPS members for 10 weeks leading up to the annual conference. Upper Banner Ad: $300/per newsletterLower Banner Ad: $150/per newsletter

2013 Annual Conference Sponsorship Packet

Documents

Transcript of 2013 Annual Conference Sponsorship Packet