2013-2014Officer Training

Professional Development ConferenceWalker, MN

President Kiri McVenes

Executive Vice President Angie Kimes

Recording Vice President Tracy Adamson

Vice President of Professional Management Stan Sebring

Vice President of Public Relations Deb Schwager

2012-2013 State Officer Team

What is it? A guide for BPA members leadership and service to their

chapter and community that students will complete activities in the seven torch categories

What do you do? You fill out the torch resume (keeping a journal is helpful

to help remember) How do you do it?

You use the National Torch Award Online System

Torches

Torch Pamphlet

Torch Pamphlet

To access your online Torch Resume, you will begin by going to the National BPA website, www.BPA.org. Then click on Online System, under Torch Awards, under Service, as shown below:

Step One

You will then come to the page shown below. Enter your Username and Password that your advisor has given you and click on Submit.

Step Two

You should now see a page similar to the one below except with your name and school and your torch information. If this is your first time, then your points will start at zero. Torch points can be anywhere from 5 to 20 points per activity. To get started, click on Activities.

Step Three

You will notice that the page does not look like the one below. That’s because you have not added any activities. Click on the “Add Activity” button at the bottom of the page and you will see the page shown below. Then select a Torch to get started. Your options are Cooperation, Friendship, Knowledge, Leadership, Love, Hope, Faith, Patriotism, and Service.

Step Four

When you enter the torch page you will see descriptions for the codes in that torch category. The description will say what you need to do to accomplish that activity. Next to the description, it tells you how many times you can use that one code and the number of points you will earn for completing that activity. Click on Select next to the code you wish to fill out.

Step Five

You will now enter the activity page. You will need to enter the date of completion of the activity and the description of the activity that you completed. Remember to start with a past tense verb when you can. After you have completed it, click on Submit.

Step Six

CONGRATULATIONS!!! You have completed your first Torch Activity. You are one step closer to receiving your Torch Award!

Leadership Code 105 Serve as local officer (identify the office)

Example: Served as President for my local BPA chapter during the 2011-2012 school year.

Code 132 Serve as a National Leadership Conference Intern (identify the conference, city, and year)

(You cannot use both 131 and 132)

Example: Served as an intern at the 2011 National Leadership Conference in Washington, D.C.

Service Code 205 Speak about Business Professionals of America at a non-chapter meeting (such as a civic organization)

(this may include one presentation to a school-related organization) (identify the topic and meeting)

Example: Spoke and presented a PowerPoint presentation at the Board Meeting of Rochester Public School Foundation regarding sponsorship.

Code 206 Participate in a local chapter community or school service project (identify the involvement and project)

Example: Sold shirts with my local BPA chapter to raise money for Bear Creek during the Bear Creek Week at

my school.

Examples:

Cooperation Code 309 Be a member of another school, church-related or similar organization while an active BPA

member (does not include a school or class section, or school sport) (identify the organization)

Example: Participated as a member of National Honor Society.

Code 318 Participate in a local chapter membership recruitment activity. (identify involvement and

activity)

Example: Posted flyers around the school to recruit members to join Business Professionals of America.

KnowledgeCode 410 Participate in a Business Professionals of America nationally-approved individual contest at

the state level (identify the name of contest)

Example: Participated in Medical Office Procedures at the 2012 Minnesota State Leadership Conference in Minneapolis, MN.

Code 426 Earn a BPA Merit Scholar Award at NLC

Example: Earned Business Professionals of America Merit Scholar Award at the 2011 National Leadership Conference in Washington, D.C.

FriendshipCode 505 Attend a Business Professionals of America state leadership conference (identify the conference) Example: Attended the 2012 Professional Development Conference, Duluth, MNCode 505 Attend a Business Professionals of America state leadership conference (identify the conference) Example: Attended the 2012 Minnesota State Leadership Conference at South Central College, Mankato,MN

Love, Hope, FaithCode 605 Participate in a relief fund-raising project; it need not be Business Professionals of America related (identify your

involvement, the activity, and group sponsoring) Example: Participated in Kelsey’s Dream project sponsored by Key Club to raise money for children with cancer, by

selling duck stickers. Code 611 Participate in an event promoting acceptance of all individuals regardless of race, creed, gender or orientation (identify the

activity and involvement) Example: Toured the RACE symposium at the Rochester Public Library in Rochester, MN.

PatriotismCode 718 Visit an art museum, natural history museum, or similar facility (identify museum and what observed) Example: Visited the Holocaust Museum in Washington, D.C. and learned the history and story during the Holocaust

period. Code 426 Attend an art show, a recital, a school play, or a community playhouse production (identify the production). Example: Attended Southeastern Minnesota Youth Orchestra Fall Concert.

Parliamentary ProcedureHow set up an agendaHow to Call a Meeting to OrderHow to submit your minutes◦Formatting

AgendaBUSINESS PROFESSIONALS of AMERICAMEETING AGENDA

Meeting Date1. Welcome

2. Call to order

3. Pledges1.Pledge of Allegiance2.BPA Pledge

4. Secretary’s Report

5. Treasurer’s Report

6. Old Business

1.PDC2.Fundraising 3.Other

7. New Business

1.Activities for BPA2.Other

8. Adjournment

This is a template for your meetings for your secretary to fill in as the meeting proceeds, you should also have copies for all members present.

Calling a Meeting to order:

1. President calls the meeting to order:◦ A. The meeting of the _______Chapter of Business Professionals Of

America is called to order at_____.

◦ B. Make sure that all present have agenda(Secretary duties) The President will send information to Secretary for agenda

2. President asks the Secretary for Roll Call of Members and Officers Present

◦ A. Have a signup sheet as they arrive in the room.-This is done to make sure you have a quorum to conduct business-

◦ Officers can’t vote so quorum needs to be at least 50% of your members .

◦ The president is the only officer allowed to vote, but only to break a tie

Conducting a Meeting

3. Making Motions- After read Secretary/Treasurer report you need a motion to accept as read.

A. Making a motion – This has to be done by a member“ I motion to accept the minutes as read”-by Sam Olson 2nd by Scott Swanson.

B. The president will ask “ Any further discussion “ If not Will ask for a vote by show of hands or verbally –then states “motion passed to accept minutes as read”.

C. If there are changes to any minutes there needs to be a motion stating it(member) “I motion to amend the minutes to add/delete________” by John Smith The procedure is the same after that. 2nd-discussion-vote-motion passed.

4. Make sure to follow agenda and keep discussion to a minimum

5. End the meeting with : ◦ Closing announcements◦ Next meeting date/time/room◦ Motion to adjourn-vote-adjourn

Conducting a Meeting

MINUTESCall to Order, Attendance, & Pledges

Old Business

New Business

Adjournment

The meeting was called to order by Micah Hopper with these members present: Micah Hopper, Pam Nosbusch, Deb Schwager, Ed Irhke, Tanya Skrove, Chris Cain, Mike Schowalter, Anthony Thiessen, Julie Jackson, Charles Warne, Rachel Krueger, & Terri PelzelThe Pledge of Allegiance & BPA pledge were led by Pam N.

The secretary’s minutes were read and approved from the previous meeting on Sept. 13. Micah made a motion to accept the minutes, which were seconded & approved. A treasurer’s report was not available at this time.An update on the computer raffle was discussed: the computer is now here, so be sure to be selling your raffle tickets. REMINDER: change the date on the raffle tickets to say that December 3 will be the drawing! It was also brought up to start selling the tickets in the commons area at the campus. If anyone can do this, please let Deb or Terri know so that the computer can be in the commons area for people to see.

Installation of new officers were held with these members participating: Deb Schwager as president, Chris Cain as vice president, Pam Nosbusch as secretary, and Rachel Krueger as treasurer. After the installation ceremony, Deb S. took over duties as president.  The Professional Leadership Conference (PDC) was discussed and a sign-up sheet was sent around. Terri will need to get the information to Bev as to how many from our chapter will be attending by Oct. 1. A reminder was brought up to have people bring loose change for the Miracle Minute donation for Special Olympics. Our chapter also needs to bring a roll of pennies for an activity during the conference. Also, reminder that for the business part of PDC, you must wear proper business attire, but the first day of the conference is deemed “casual dress.”  It was also decided to sell meat sticks again as another fundraiser. Pam made the motion to accept, which was seconded and approved. The next ,meeting date will be October 17, 12:00 with potluclk.

The meeting was adjourned Respectfully submitted,Pam Nosbusch, secretary

Business Professionals of AmericaMeeting Minutes

Monday, September 27, 2010

What is the definition of a goal? The result or achievement toward

which effort is directed; an aim; an end.

S.M.A.R.T. Goals

Specific Be specific about the goal you want to achieve.

Measurable How much of a change do you want to occur.

Attainable Make sure it’s a reachable goal.

Realistic Is the goal consistent to the organizations vision.

Timely Is the timetable realistic for the goal.

S.M.A.R.T. Defined

Team Goals & Action Plan Goal 1 Increase fundraising

goal by $2,000

Action Plan Who- (committee) will

be in charge of fundraising

What- type of fundraising activities will be done

When- what date do you want this completed by.

Program Of Work (P.O.W.) What is it made of?

It is made up of S.M.A.R.T. Goals Why is this important?

These are the goals of your local chapter (fundraising, recruitment, service, etc.)

How to organize your Program of Work? Construct your S.M.A.R.T. Goals

Program Of Work (P.O.W.) How many S.M.A.R.T. Goals should make up

your Program of Work? Have two attainable goals, beyond that depends

up on your chapter. Who is responsible for the Program of Work?

Your officer team is responsible to make the Program of Work. Then it can be implemented by sub committees

if appropriate.

Program of Work (P.O.W.) Example Goal: Increase communication amongst the State

Officer team.◦What: To enhance communication of the State Officer

Team by increasing communication to at least four times a month throughout officers’ terms.

◦When: By the last day of every month/by PDC of 2012◦How: By using email, phone, texting, Skype (at least

once a month), meeting in person, Facebook, chatting online.

◦Who: All State Officers and Ex. Dir. to complete this

Helpful Links http://www.bpa.org/ http://www.mnbpacollege.org/ http://www.bpa.org/service/torch http://www.mnbpacollege.org/pages/resources http://www.mnbpacollege.org/pages/alumni https://www.registermychapter.com/bpamem/Lo

gin.asp?From=TorchAwards.aspx