2013-14 CCAA MANUAL

CONSTITUTION, BYLAWS, AND SPECIAL GROUP CODES

CALIFORNIA COLLEGIATE ATHLETIC ASSOCIATION 1350 Treat Blvd.

Suite 285 Walnut Creek, CA 94597 925.472.8299 (phone)

925.472.8887 (fax) www.goccaa.org

CAL POLY POMONA

CAL STATE DOMINGUEZ HILLS

CAL STATE EAST BAY

CAL STATE L.A.

CAL STATE MONTEREY BAY

CAL STATE SAN BERNARDINO

CAL STATE STANISLAUS

CHICO STATE

HUMBOLDT STATE

SAN FRANCISCO STATE

SONOMA STATE

UC SAN DIEGO

TABLE OF CONTENTS CONSTITUTION ARTICLE I - PURPOSE & POLICY 1.1 Official Name of Organization……………………………………… 1 1.2 General Purpose……………………………………………………….. 1 1.3 Specific Purposes………………………………………………………. 1 1.4 Fundamental Policies…………………………………………………. 2 ARTICLE II - MEMBERSHIP 2.1 History……………………………………………………………………… 3 2.2 NCAA Membership…………………………………………………….. 3 2.3 Provisional Membership……………………………………………… 3 2.4 Regular Membership…………………………………………………. 3 2.5 Affiliated Membership………………………………………………… 3 2.6 Application for Membership………………………………………… 4 2.7 Withdrawal from Membership…………………………………….. 4 2.8 Termination or Suspension of Membership…………………… 5 2.9 Dues………………………………………………………………………… 5 2.10 Dues for Affiliated Members………………………………………..5 ARTICLE III - ORGANIZATION 3.1 Governance of the CCAA……………………………………………..7 3.2 Presidents/Chancellors’ Group……………………………………..7 3.3 Presidents/Chancellors’ Board of Directors…………………….7 3.4 Presidents/Chancellors’ Board of Directors Meetings……… 8 3.5 CCAA Management – Executive Council………………………..8 3.6 Powers and Responsibilities of the Executive Council……..9 3.7 Executive Council Board of Directors…………………………….9 3.8 Standing Committees………………………………………………….9 3.9 Special Committees Reporting to the Executive Council… 10 3.10 Administrative Liaison………………………………………………… 11 3.11 Executive Council Officers and Duties………………………….. 11 3.12 Executive Council Meetings………………………………………… 11 3.13 Personnel…………………………………………………………………. 12 3.14 Parliamentary Authority……………………………………………… 18 ARTICLE IV - REGULATIONS 4.1 Eligibility…………………………………………………………………… 19 4.2 Financial Aid……………………………………………………………… 21 4.3 Gender Equity…………………………………………………………… 21 4.4 Amendments…………………………………………………………….. 22

SPECIAL GROUP CODES 5.1 General Special Groups Regulations…………………………… 23 5.2 Baseball Regulations………………………………………………… 33 5.3 Basketball Regulations……………………………………………… 37 5.4 Cross Country Regulations………………………………………… 41 5.5 Men’s Golf Regulations……………………………………………… 43 5.6 Soccer Regulations…………………………………………………… 47 5.7 Softball Regulations………………………………………………….. 51 5.8 Outdoor Track and Field Regulations …………………………..55 5.9 Women’s Volleyball Regulations ………………………………….61 5.10 Sports Medicine Regulations ……………………………………….63 5.11 Student-Athlete Advisory Committee Regulations ………… 65 5.12 Sports Information Regulations ……………………….………… 67 APPENDICES I Standing Committee Assignments……………………………… 69 II Administrative Liaisons……………………………………………… 70 III Rotation for Host Institution……………………………………… 71 IV Special Groups Action Sheet……………………………………… 72 V CCAA Student-Athlete Eligibility Form………………………… 73 VI CCAA Permission to Speak Form………………………………… 75 VII CCAA Intra-Conference Transfer Release Form…………… 76 VIII CCAA Eligibility Waiver Form……………………………………… 77 IX CCAA Hardship Waiver Form……………………………………… 78 X CCAA Medical Absence Waiver Form…………………………… 79 XI CCAA International Competition Waiver Form……………… 80 XII CCAA Annual Financial Aid Report Form……………………… 81 XIII CCAA Conference Letter of Intent Form……………………… 82 XIV CCAA FARs Guidelines……………………………………………….. 83 XV CCAA General Game Management Protocol…………………. 84 XVI CCAA Membership Criteria………………………………………… 86 XVII CCAA Sportsmanship Statement………………………………... 88 XVIII NCAA Medical Documentation Standards for Waivers…....89 XIX CCAA Baseball Game Management Protocol………………… 93 XX CCAA Basketball Game Management Protocol……………… 98 XXI CCAA Soccer Game Management Protocol…………………….104 XXII CCAA Softball Game Management Protocol…………………. 109 XXIV CCAA Women’s Volleyball Game Management Protocol….113

CONSTITUTION, BYLAWS, AND SPECIAL GROUP CODE CHANGES FOR 2013-14

Article/Code Topic Page 5.1.6.1 CCAA All-Academic Awards 28 5.1.12.1 Digital Video Exchange Policy 30 5.1.12.4 Digital Video Exchange Policy - Volleyball 30 5.1.12.5 Digital Video Exchange Policy - Basketball 30 5.2.2.1.2 Baseball – Game Conduct – Game Times 33 5.2.2.1.3 Baseball – Game Conduct – Double Headers 33 5.3.2.4 Basketball – Game Conduct – Shooting/Practice 37 5.3.3.3 Basketball – CCAA Championship Tournament 38 5.5.2.3 Men’s Golf – CCAA Championships Location 43 5.5.3.7 Men’s Golf – CCAA Championship Policies – Tee Times 44 5.5.3.11 Men’s Golf – CCAA Championship Policies - Course 44 5.5.6 Men’s Golf – Special Situations – Host Inst. Rotation 46 5.6.5.4 Soccer – Special Equipment/Specific Situations - Practice 50 5.7.2.1 Softball – Game Conduct – Time of Contest 51 5.7.2.3 Softball – Game Conduct – Infield Practice 51 5.7.2.7 Softball – Game Conduct – Infield Tarps/Drying Agent 52 5.10.2.5 Sports Medicine – Travel Without Trainer - Care 63 5.12.2.3 Sports Information – Statistics Requirements 67 5.12.2.6 Sports Information – Statistics Deadline for Changes 67 5.12.2.7 Sports Information – Stat Crew Short Names 67 5.12.3.1 Sports Information – Roster Formats 67 5.12.4.2 Sports Information – Athletes of the Week 68 5.12.5.1 Sports Information - Meeting 68 5.12.5.2 Sports Information – Meeting Minutes 68 Deleted CCAA Bylaws Article/Code Topic Page 5.10.4 OSHA Compliance – Blood Born Pathogen Standards 64 5.12.4.1 Fax Service 68 5.12.5.1 Publications – CCAA Media Guide 68 5.12.5.2 Publications – Institutional Media Guides 68 All new or changed articles and special group codes are indicated in the 2013-14 Manual by a shaded gray box highlighting the designated article or code.

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CONSTITUTION & BYLAWS

ARTICLE I - PURPOSE & POLICY 1.1 OFFICIAL NAME AND ORGANIZATION The name of this organization shall be the “California Collegiate Athletic Association,” referred to hereafter as the CCAA. 1.2 GENERAL PURPOSE The general purpose of this corporation is to foster and administer amateur sports competition among its member institutions; to solicit, receive, and maintain gifts of money and property; and, to distribute money for charitable activities related to the corporation. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these bylaws, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purpose of this corporation, and the corporation shall not engage in any activity which is not permitted to be engaged in: (a) by a corporation as amended; (b) by a corporation, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1986 as amended; or (c) by a public charity described in Section 509 (a) (1), (2) or (3) of the Internal Revenue Code of 1986, as amended; or (d) by any corresponding provision of any future United States internal revenue law. 1.3 SPECIFIC PURPOSES The specific purposes of the CCAA are: 1.3.1 To initiate, stimulate, and improve intercollegiate athletic programs for student-athletes and

promote and develop educational leadership, sportsmanship, physical fitness, sports participation as a recreational pursuit and athletic excellence.

1.3.2 To uphold the principle of institutional control of, and responsibility for, all intercollegiate sports

in conformity with the Constitution and Bylaws of the CCAA. 1.3.3 To encourage its members to adopt eligibility rules to comply with satisfactory standards of

scholarship, sportsmanship, and amateurism. 1.3.4 To formulate and publish rules of play governing intercollegiate sports when necessary to

supplement those established by the National Collegiate Athletic Association (NCAA). 1.3.5 To collect, disseminate, and preserve intercollegiate athletic records. 1.3.6 To establish eligibility standards for, and supervise the conduct of, athletic events sponsored by

the CCAA. 1.3.7 To cooperate with other amateur athletic organizations in promoting and conducting local and

regional athletic events. 1.3.8 To study, in general, all phases of competitive intercollegiate athletics and establish standards

whereby the colleges and universities of the CCAA can maintain their athletic activities at a high level.

1.3.9 Strive for greater access to NCAA National Championships.

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1.4 FUNDAMENTAL POLICIES 1.4.1 The competitive athletic program of all member institutions is intended to be a vital part of the

participant’s total educational experience. Intercollegiate athletics shall be maintained as an integral part of the educational program and the student body. A clear line of demarcation shall be maintained between college athletics and professional sports.

1.4.2 Legislation governing the conduct of intercollegiate athletic programs of member institutions shall

apply to basic athletic issues such as admissions, financial aid, eligibility and recruiting; member institutions shall be obligated to apply and enforce the legislation. The enforcement program of the CCAA shall be applied to an institution when it fails to fulfill this obligation.

1.4.3 The Director of Athletics shall be responsible to the President/Chancellor or her/his designee for

the proper functioning of the intercollegiate athletic program. 1.4.4 Institutional members of the CCAA and their representatives shall not discriminate against

student-athletes on the basis of race, gender, creed, or ethnicity in their admission policy or the administration of the intercollegiate athletic program.

1.4.5 Intercollegiate competition shall be limited to student-athletes properly admitted, in good

academic standing as determined by the faculty of each member institution and who are maintaining satisfactory progress toward a baccalaureate or equivalent degree. They shall be subject to the same published admission requirements and academic standards as are applicable to all students.

1.4.6 Participation of student-athletes in CCAA-sponsored events must be in conformance with the

National Collegiate Athletic Association Constitution and Bylaws and the Constitution and Bylaws of the CCAA.

1.4.7 Individuals employed by or associated with member institutions for the administration, the

conduct, or the coaching of intercollegiate athletics, and students competing in intercollegiate athletics, shall deport themselves with honesty and sportsmanship at all times; their institutions and they, as individuals, shall stand for the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports.

1.4.8 It is the responsibility of member institutions to self-report violations to the NCAA. A copy must

be sent to the Commissioner’s Office for the Commissioner’s records, not for external distribution. NCAA Secondary Level II Violations must be self-reported to the Commissioner’s Office as they occur.

1.4.9 The use of the CCAA logo by member institutions must be approved by the CCAA Commissioner.

The logo may only be used in the fashion adopted by the CCAA. The color of the CCAA letters and the CCAA logo are “reflex” blue and white. For publications, black and white may be substituted.

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ARTICLE II - MEMBERSHIP 2.1 HISTORY The CCAA was organized in December 1938. Charter members were California State University, Fresno, San Diego State University, San Jose State University, and the University of California, Santa Barbara. 2.2 NCAA MEMBERSHIP To be a member of the CCAA, an institution must be an active member of the National Collegiate Athletic Association (NCAA) and compete in Division II of the NCAA in all sports where CCAA status is desired. 2.3 PROVISIONAL MEMBERSHIP Provisional members of NCAA Division II are considered to be provisional members of the CCAA until they are defined as an active member according to the NCAA. 2.3.1 In the first year of the NCAA three-year provisional membership status, CCAA member institutions shall not be eligible for individual awards (e.g., Players of the Week, All-CCAA Teams, All-Academic Team, etc.) and voting privileges at all CCAA meetings. 2.3.2 Beginning with the second year of the NCAA three-year provisional membership status, CCAA member institutions shall be eligible for individual awards and voting privileges. 2.3.3 Provisional members are not eligible for CCAA Championships until they are active members of NCAA Division II as defined by the NCAA. 2.4 REGULAR MEMBERSHIP 2.4.1 To be a regular member of the CCAA, an institution must participate in and sponsor five (5) sports for men and five (5) sports for women or four (4) sports for men and six (6) sports for women, at least two being team sports with the following designations. Men - four (4) of the following with one (1) being either basketball or baseball: basketball, baseball, soccer, cross country, track and field, and golf. Women - four (4) of the following with one (1) being either basketball or volleyball: basketball, cross country volleyball, soccer, softball, and track and field. 2.4.2 If a regular member maintains an intercollegiate team in an active CCAA sport, then that team must compete in the CCAA, with the exception of the option of one men’s and one women’s team which may elect to participate in Division I. 2.4.3 A CCAA sport must be sponsored by six (6) CCAA institutions to have championship status. 2.4.4 Regular members will be issued CCAA athletics passes. These passes admit bearer and guest to all regularly scheduled CCAA events. The CCAA Commissioner shall distribute the appropriate number of passes to each institution by September 1, each academic year. 2.5 AFFILIATED MEMBERSHIP 2.5.1 To be an affiliated member of the CCAA, an institution must field at least one full team in a recognized CCAA sport. (Revised 1/2012) 2.5.2 An affiliated member is subject to all relevant portions of the CCAA Constitution and Bylaws. (Revised 1/2012)

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2.5.3 An affiliated member is entitled to all usual CCAA privileges and services such as the assignment of officials, sports information services, Commissioner’s Office assistance, sport scheduling, maintenance of records, etc. (Revised: 1/2012) 2.5.4 An affiliated member shall be represented, except for voting rights, and participate in the usual manner on the Executive Council. Voting by an affiliated member is restricted to agenda items dealing specifically with a sport or sports in which that institution fields a CCAA team. (Revised: 1/2012) 2.6 APPLICATION FOR CCAA MEMBERSHIP 2.6.1 Letter of interest is sent to CCAA Commissioner. 2.6.2 Commissioner forwards letter of interest to Presidents/Chancellors’ Group for approval. 2.6.3 Upon approval, formal application is submitted to the CCAA Commissioner from the President/Chancellor of the applicant institution. 2.6.4 Upon approval of the Presidents/Chancellors’ Group, a nonrefundable application fee equal to 1.5 times a single year’s dues of all other regular full-time members will be submitted. The institution will reimburse costs incurred by the Site Visitation Team. 2.6.5 Application shall include scholarship levels, sponsored sports, athletics mission statement, strategic plan, admissions policy, basic philosophy, budgets, facilities, operations and staff, and an organizational chart. 2.6.6 Review by Administrative Committee with recommendations following a campus visit. 2.6.7 Review by Executive Council with recommendations. 2.6.8 Institutions shall be provided one-year lead time for completion of the application. The application must be accepted by September 1 of the year prior to the first year of competition. 2.6.9 Review by Presidents/Chancellors’ Group to approve or deny institution’s application for membership. Presidents/Chancellors’ Group shall notify the Commissioner, and the Commissioner shall subsequently notify the applying institution. 2.6.10 The CCAA reserves the right to terminate or grant an extension to an institution subject to its CCAA and/or NCAA status. 2.6.11 A two-thirds majority of present and voting Presidents/Chancellors’ Group members is required to accept any future CCAA members. 2.6.12 Applicant institutions shall review the CCAA Membership Criteria (Appendix XVII) prior to submitting an application. 2.7 WITHDRAWAL FROM MEMBERSHIP The President/Chancellor of any institution planning to withdraw from the CCAA or to shift from regular to allied status must inform the President of the CCAA, in writing, of this intention at least one (1) year in advance of the desired change of status.

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2.8 TERMINATION OR SUSPENSION OF MEMBERSHIP 2.8.1 The membership of any institution failing to meet the conditions and obligations of membership may be terminated or suspended or the member institution otherwise disciplined upon a two- thirds vote of all members present and voting at any regular or special meeting of the Executive Council. 2.8.2 Notice of the intention to move such termination or suspension must be stated in writing, including the reasons for the motion, and be received by all members of the Executive Council at least 20 days prior to the date of the meeting at which the motion is to be introduced. 2.8.3 Any institution not completing a regular CCAA schedule is subject to non-eligibility for the championship event and/or fine. 2.9 DUES 2.9.1 All regular and affiliated members of the CCAA shall pay annual nonrefundable dues sufficient to

cover all costs of operating the CCAA. 2.9.2 The amount of annual dues shall be determined each year at the regular Spring Meeting of the

Executive Council. Dues are payable on September 1 of the same year. 2.9.3 Member institutions, regular and affiliated, may be subject to further assessment during the year

if regular annual dues are not sufficient to support all the legitimate activities of the CCAA. The amount of such assessment shall be determined by the CCAA Commissioner in consultation with the Chair of the Presidents/Chancellors’ Group and approved by the Executive Council.

2.9.4 Institutions not submitting annual dues on or before September 1 for a given academic year shall

be assessed a late fee of $200. The Commissioner shall accommodate needs of institutions unable to make payments if their student incidental fee collection and distribution takes place after September 1. Additionally, CCAA Officiating Fees are subject to a late fee of $100.

2.10 DUES FOR AFFILIATED MEMBERS 2.10.1 An affiliated member participating in men’s basketball, women’s basketball and women’s

volleyball shall pay the same annual dues and be subject to the same special assessments as a regular member. (Revised: 6/2012)

2.10.2 An affiliated member participating in men’s basketball and women’s volleyball or women’s basketball, but not the other, shall pay annual dues and any special assessments equivalent to two-thirds of the amount paid by a regular member. (Revised: 6/2012)

2.10.3 Fees will be determined on a sport by sport basis, with recommendation from the Executive Council and approval from the Presidents Council. (Revised: 6/2012)

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ARTICLE III - ORGANIZATION 3.1 GOVERNANCE OF THE CCAA The Executive Council shall be the operating body for the administration of the California Collegiate Athletic Association, under the direction of the Presidents/Chancellors. It is recognized that the Presidents/Chancellors bear the ultimate responsibility for governance of the CCAA. 3.2 PRESIDENTS/CHANCELLORS’ GROUP 3.2.1 REPRESENTATION

Each member of the CCAA shall have one representative in the Presidents/Chancellors’ Group, designated as the President or Chancellor of the University.

3.2.2 SUBSTITUTE REPRESENTATION

The President/Chancellor of any member institution shall have the right to designate a substitute representative for the President/Chancellor.

3.2.3 RATIFICATION OF EXECUTIVE COUNCIL ACTIONS

Among the Executive Council actions which require review and ratification by the Presidents/Chancellors’ Group are:

3.2.3.1 Amendments to the Constitution and Bylaws

3.2.3.2 Expansion of the membership of the CCAA

3.2.3.3 Budget of the CCAA

3.2.3.4 Amendments to the CCAA financial distribution regulations

3.2.3.5 Selection and employment of the CCAA Commissioner/CCAA Staff

3.2.3.6 Location of the CCAA Office

3.2.4 REGULAR MEETINGS OF THE PRESIDENTS/CHANCELLORS’ GROUP 3.2.4.1 The Presidents/Chancellors’ Group shall be elected by the Presidents/Chancellors at the annual fall meeting.

3.2.4.2 Special meetings of the Presidents/Chancellors’ Group may be called by the chair or requested jointly by representatives of any two members.

3.2.4.3 The chair of the Presidents/Chancellors’ Group shall be the Presidents/Chancellor from the host institution.

3.2.4.4 A majority vote of representatives of members of the CCAA shall constitute a quorum at such meetings. 3.3 PRESIDENTS/CHANCELLORS’ BOARD OF DIRECTORS 3.3.1 The Presidents/Chancellors’ Board of Directors shall be composed of the 1) Chair of the

Presidents/Chancellors’ Group, 2) President of the Executive Council, 3) Immediate Past Chair of the Presidents/Chancellors’ Group, and 4) Two elected at-large members. The chair of the

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Presidents/Chancellors’ Group shall serve as the chair of the Presidents/Chancellors’ Board of Directors. The CCAA Commissioner serves as an ex-officio non-voting member.

3.3.2 The President/Chancellors’ Board of Directors shall make decisions for the Executive Council in

times of emergency. It shall render a report of its proceedings to the Executive Council. 3.4 PRESIDENTS/CHANCELLORS’ BOARD OF DIRECTORS MEETINGS 3.4.1 Meetings of the Presidents/Chancellors’ Board of Directors may be held at the call of the chair of

the Presidents/Chancellors’ Board of Directors or the Commissioner. 3.4.2 The agenda for each regular meeting shall be solicited and prepared by the CCAA Commissioner

and submitted to the members of the Presidents/Chancellors’ Board of Directors at least five days in advance of the regular meetings.

3.4.3 A quorum shall consist of a majority of the regular members of the Presidents/Chancellors’ Board

of Directors Committee. 3.4.4 Proposed “guests” and the nature of their business should be submitted to the CCAA

Commissioner. The Commissioner will include the guest’s name and the nature of the business on the agenda. Any disputed invitation must be submitted to the Commissioner by the athletics director 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine if the guest shall be invited.

3.4.5 The official minutes of all meetings shall be recorded by the Commissioner’s Office and

permanently retained in the CCAA Office. The Commissioner’s Office shall record and distribute copies of the minutes to the Presidents/Chancellors’ Board of Directors, Executive Council, and the Presidents/Chancellors’ Group.

3.5 CCAA MANAGEMENT – EXECUTIVE COUNCIL 3.5.1 The management of the CCAA shall be vested in the Executive Council. The powers of the Council in relationship to the Presidents/Chancellors are set forth in Bylaw 3.1. 3.5.2 The Executive Council shall be composed of a Faculty Athletics Representative (FAR), a Director of Athletics (AD), and a Senior Woman Administrator (SWA) representing each member institution. An Associate or Assistant Athletics Director may replace the SWA if the Director of Athletics serves as the SWA.

3.5.2.1 Any exception to 3.5.2 must be approved by the Presidents/Chancellors’ Group.

3.5.3 Each institution shall have one vote on the Executive Council. The voting rights for affiliated members are identified in Article 2.5.4. 3.5.4 The President/Chancellor of each institution must certify in writing to the CCAA Commissioner the name of the single voting representative and alternates. 3.5.5 The FAR shall be appointed by the President/Chancellor of each institution. The FAR must be a full-time faculty member with a teaching appointment and have no institutional relationship to the athletics department. 3.5.6 A majority of member institutions of the CCAA shall constitute a quorum at such meetings.

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3.6 POWERS AND RESPONSIBILITIES OF THE EXECUTIVE COUNCIL 3.6.1 To initiate, determine, or repeal legislation, policy, or activity pertaining to the CCAA. 3.6.2 To recommend to the Presidents/Chancellors’ Group a CCAA Commissioner and other employees

deemed necessary, to prescribe their duties and to fix the terms and conditions of their employment.

3.6.3 To appoint committees for any designated purpose. 3.6.4 To recommend to the Presidents/Chancellors’ Group approval of any annual budget for the next

fiscal year. 3.7 EXECUTIVE COUNCIL BOARD OF DIRECTORS 3.7.1 The Executive Council Board of Directors shall consist of the President of the CCAA, President- Elect, chairs of the five standing committees and Commissioner (ex-officio nonvoting). 3.7.2 The Board of Directors shall make decisions for the Executive Council between meetings. 3.7.3 The Board of Directors shall be empowered to transact the business and administer the affairs of the CCAA and carry out the policies of the CCAA. It shall render a report of its proceedings to the Executive Council at the next scheduled meeting. 3.8 STANDING COMMITTEES 3.8.1 The standing committees of the Executive Council shall consist of the Faculty Athletics

Representatives Committee, Administrative Committee, Legislative Committee, Game Management Committee, and the Championship Committee. Each institution is responsible for designating its representative. The Committee Chair is selected by the CCAA President in consultation with the CCAA Commissioner. (Appendix I)

3.8.2 The Faculty Athletics Representatives Committee is responsible for the review of all issues in the

CCAA pertaining to academic integrity and shall have exclusive jurisdiction for certification of academic eligibility for athletics competition. (See Appendix XIV for FAR Guidelines)

3.8.2.1 The Faculty Athletics Representatives Committee shall select a subcommittee called the

Eligibility Committee that will be charged with reviewing and deciding the following waivers: CCAA Eligibility Waivers (Appendix VIII), NCAA Hardship Waivers (Appendix IX), NCAA Medical Absence Waivers (Appendix X), and NCAA International Competition Waivers (Appendix XI). Membership shall consist of the FAR Chair, Past Chair, Chair Elect, one at-large member selected by and from the FAR Committee, and the CCAA Commissioner or designee (ex-officio nonvoting).

3.8.3 The Administrative Committee’s responsibilities include budget and finance, designating an

appropriate fiscal entity to conduct an audit, review of the CCAA Commissioner and expansion of the CCAA.

3.8.4 The Legislative Committee’s responsibilities include the annual review of the CCAA Constitution

and Bylaws and preparation of proposed NCAA legislation. This Committee will also review the language used in the manual as it pertains to all legislative changes made by the CCAA Executive Council. The CCAA Office of the Commissioner will distribute draft language changes

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electronically to a subcommittee of the Legislative Committee, which then has 10 business days to respond with any questions, concerns, and /or opposition. Following the 10-day window, the CCAA office staff will review the responses and make appropriate revisions, if necessary.

3.8.5 The Game Management Committee’s responsibilities include contest scheduling, officiating, and

game management issues. 3.8.6 The Championship Committee’s responsibilities include championship event site criteria, cost and

student-athlete issues, event formats, NCAA Championship regional issues, regular season scheduling formats (e.g., divisional play), and philosophical issues.

3.9 SPECIAL COMMITTEES REPORTING TO THE EXECUTIVE COUNCIL 3.9.1 The Student-Athlete Advisory Committee (SAAC) responsibilities include reviewing proposed

NCAA/CCAA legislation and student-athlete welfare issues both nationally and within the CCAA. The SAAC will also assist in promotional activities for NCAA and CCAA events. The chair of the SAAC will be the SAAC President of the institution whose director of athletics serves as the President of the Executive Council. The SAAC President or designee and SAAC Advisor are required to be in attendance at the Fall SAAC Meeting. The President should be excused only in extraordinary circumstances. The current president of each member institution’s SAAC and the incoming president-elect are required to attend the Spring CCAA SAAC Meeting. Minutes from the SAAC meetings will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.2 Head Coaches/Sport Committees and the administrative liaison will meet annually at the end of

the regular season at the site of the host institution or a pre-approved championship tournament site. The chair of the Sports Committee will be the coach of the host institution. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.3 The Sports Information Directors Committee and the administrative liaison will meet annually at

the site of the Executive Council Spring Meeting. The chair of the SID Committee will be the SID of the host institution. The minutes of the meeting will be distributed to the member institutions and presented by the Liaison to the Executive Council.

3.9.4 The Head Athletic Trainers Committee and the administrative liaison will meet annually at the site

of the Executive Council Spring Meeting. The chair of the committee will be the head athletic trainer from the host institution. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.5 An Ad Hoc Committee on Infractions shall be appointed by the CCAA Commissioner. The duties

of the Committee are to adjudicate all alleged infractions outside of game management and eligibility, including, but not limited to, sportsmanship issues and CCAA Conference Letter of Intent (CLI) Appeals. The committee shall be composed of two FARs, two athletics administrators (one of which is an SWA) and a compliance coordinator. The timelines of the committee’s recommendations shall be determined by the Commissioner. Recommended sanctions shall be forwarded to the Executive Council for consideration.

3.9.6 The Athletics Development Committee and the administrative liaison will meet annually at the site

of the Executive Council Spring Meeting. The chair of the Athletics Development Committee will be the development director of the host institution. Responsibilities include proposing policy and developing strategies for promotions, marketing, corporate sponsorship and mentor/educational

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development programs. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council.

3.9.7 The Compliance Coordinators Committee and administrative liaison are required to meet annually

at the compliance seminar. The chair of the Compliance Coordinators Committee will be the compliance coordinator of the host institution. Responsibilities include proposing policy and procedures for CCAA and NCAA compliance requirements. The minutes of the meeting will be distributed to the member institutions and presented by the liaison to the Executive Council. When possible, the compliance coordinators will also meet at the NCAA Regional Rules Seminar held in the spring.

3.10 ADMINISTRATIVE LIAISON 3.10.1 The administrative liaison is an administrator selected by the CCAA Commissioner to administer a

designated CCAA sport or group. The responsibilities of the liaison will be to attend the Coaches, Sports Information Directors, Student-Athlete Advisory Committee, Development Officers, Head Athletic Trainers and Compliance Coordinators annual meetings, CCAA Championships and provide guidance regarding scheduling, and other issues relevant to the sport or group. The liaison shall 1) ensure a recording secretary of the designated group takes meeting minutes, and 2) forward action items to the Executive Council. The designated recording secretary shall be the coach or group representative of the immediate future host institution.

3.10.2 The appointment is for a three-year term. (See Appendix II for 2013-14 Administrative Liaisons.) 3.11 EXECUTIVE COUNCIL OFFICERS AND DUTIES 3.11.1 The officers of the Executive Council shall consist of a President and a Vice President.

3.11.1.1 The Office of the President shall rotate annually among the member institutions. 3.11.1.2 The office rotation shall be approved by the Executive Council. (Appendix III) 3.11.1.3 The Office of the Vice President shall be held by the member institution that is next in line for

the Office of the President. 3.11.1.4 The officers shall take office at the close of the Spring Meeting in June and serve for a term

of one year. 3.11.1.5 The President shall preside at all regular and special meetings of the Executive Council,

appoint special committees and chairs, and exercise powers and perform functions designated by the Executive Council. The President will also serve on the Presidents/Chancellors Board of Directors and preside at the Executive Council Board of Directors Meetings.

3.11.1.6 The Vice President shall preside at all meetings in the absence of the President. The Vice

President shall assist on Special Committees, and chair the Championship Committee. 3.12 EXECUTIVE COUNCIL MEETINGS 3.12.1 Regular meetings of the Executive Council shall be held three times during the academic year,

using the following schedule:

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3.12.1.1 The Fall Meeting shall follow the Presidents/Chancellors’ Meeting in September and shall be held in Long Beach or a nearby location, if the host institution is from the North. If the host institution is from the South, the Fall Meeting will be held in the North at an airport location.

3.12.1.2 The Winter Meeting shall be held at the site of the NCAA Convention in January on the

Saturday immediately prior to the beginning of the NCAA Convention. 3.12.1.3 The Spring Meeting shall begin on the first Wednesday in June.

3.12.2 Special meetings of the Executive Council may be held at the call of the President or upon

request of two or more CCAA member institutions. Seven days notice shall be given to CCAA members.

3.12.3 The agenda for each regular meeting shall be solicited and prepared by the CCAA Commissioner

and submitted to the members of the Executive Council at least ten days in advance of the regular meetings. When appropriate, the Commissioner’s Office shall send documents and correspondence electronically to appropriate Executive Council members at their institution.

3.12.4 A quorum shall consist of a majority of the regular member institutions of the Executive Council. 3.12.5 Proposed “guests” and the nature of their business should be submitted to the CCAA

Commissioner. The Commissioner will include the guest’s name and the nature of the business on the agenda. Any objections to the guest must be submitted to the Commissioner by the Athletic Director 72 hours in advance of the meeting. In the case of a disputed invitation, a vote shall be taken to determine whether the guest shall be included.

3.12.6 The official minutes of all meetings shall be recorded by the Commissioner’s Office and

permanently retained in the CCAA Office. The Commissioner’s Office shall distribute copies of the minutes to the Executive Council.

3.12.7 Notice of an Executive Council member’s absence must be provided with justification in writing

and given in advance to the Commissioner’s Office. 3.13 PERSONNEL 3.13.1 CCAA Commissioner Duties and responsibilities shall include those listed below and any further actions that the Executive Council may from time to time request; or such other activities which the Commissioner may, in consultation with the CCAA President, consider necessary or appropriate. 3.13.1.1 Serve as chief administrative officer of the California Collegiate Athletic Association under the

terms and direction of the Presidents/Chancellors’ Board of Directors. 3.13.1.2 Serve as financial officer for California Collegiate Athletic Association. Maintain all necessary

bank accounts, financial records, including appropriate ledger sheets and all related back-up documentation to the incumbent CCAA President by the last working day in the month of June.

3.13.1.3 Administer the National Letter of Intent programs for the CCAA. Notify periodically institutions

of the signing of the National Letter of Intent indicating students’ names, hometown, signing institution, and sport.

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3.13.1.4 Annually, following the Spring Meeting, bill all regular and allied members of the CCAA for the amount of annual dues decided upon for the forthcoming year. Bill for any special assessments approved by the Executive Council during the year.

3.13.1.5 Appoint a recording secretary for the Executive Council Presidents/Chancellors’ Board of

Directors Meetings. Prepare and distribute an agenda at least ten working days prior to each meeting of the Executive council, and prepare and distribute minutes within ten working days following each meeting.

3.13.1.6 Coordinate and confirm the time, date and place of all regular and special meetings of the

Executive Council and Presidents/Chancellors’ Board of Directors with the CCAA President. Inform all members about each meeting in a timely and considerate fashion.

3.13.1.7 Attend all meetings of the Executive Council as an ex-officio, nonvoting member. The

Commissioner or designee is expected to attend all sports committee meetings. 3.13.1.8 Provide a written report to the Executive Council at each meeting regarding the important and

ongoing activities of the Commissioner’s office. 3.13.1.9 Strive to educate member institutions of all relevant eligibility rules and regulations of the

National Collegiate Athletic Association, and the California Collegiate Athletic Association; and enforce compliance. Assist the Faculty Athletics Representatives in the interpretation and application of all current rules and regulations and supply them with all available precedents and supportive reasoning as needed to assist in such interpretations. Review with the Executive Council all CCAA rules and regulations at each meeting of the Executive Council.

3.13.1.10 Maintain up-to-date records of all special groups action sheets (Appendix IV) as acted upon by

the Executive Council. Prepare a standardized form for special groups to use in establishing agendas.

3.13.1.11 Direct to Ad Hoc Committees special studies of CCAA plans, problems, or special projects as

may seem necessary, or if requested in writing by a member institution. 3.13.1.12 Within ten days of receiving a protest, the Commissioner shall notify in writing each member

of the Executive Council as to the nature of the protest. The Commissioner will take appropriate and timely action on all such protests in accordance with the duties prescribed, in the provisions in the Bylaws of the CCAA, and in governing game conduct. The Commissioner will notify, in writing, each member of the Executive Council of the decision within ten days of the action. In the matter of eligibility violations, the Commissioner will perform the duties specified in Article 4.1.7.1.

3.13.1.13 Oversee the Coordinator of Officiating. Organize and direct a special one-day rules clinic for

all officials, and other interested persons in basketball or any other specially designated sport as directed by the Executive Council. Supervise the development of lists of approved officials and obtain evaluations from coaches and officials following each game.

3.13.1.14 Obtain and distribute all necessary and authorized, individual and team CCAA awards. 3.13.1.15 Serve as ex-officio nonvoting member of CCAA Ad Hoc Committees. 3.13.1.16 Promote and protect the image of the CCAA as determined by the Executive Council.

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3.13.1.17 Represent the CCAA at the NCAA Convention and any other meeting as directed by the Executive Council. Plurality of Executive Council determines the CCAA vote on NCAA proposals.

3.13.1.18 Annually, at the Spring Meeting, present a financial report for the year ending plus a pro

forms budget for the coming year and a statement of important and relevant actions and activities undertaken by the Commissioner and/or the CCAA over the past year. The report should be received and approved by the Executive Council at this time.

3.13.1.19 Subject to the approval of the Executive Council, the CCAA Commissioner shall select, direct,

evaluate and be responsible for the activities of the Assistant Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant Commissioner of Championships and Business Development, and Coordinator of Officiating. On April 1 of each year, the Commissioner will submit a written evaluation of the Assistant Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant Commissioner of Championships and Business Development, and Coordinator of Officiating and recommend reappointment or non-reappointment. The Assistant Commissioner of Media Relations, Assistant Commissioner of Compliance and Internal Operations, Assistant Commissioner of Championships and Business Development, and Coordinator of Officiating are to be employed under one-year contracts, July 1 through June 30.

3.13.1.20 Be responsive to any other duties specified or implied by the Constitution and Bylaws of the

CCAA or such other requests for advice, assistance, or action consistent with the scope of the office, which may be made by the CCAA President or the Executive Council.

3.13.1.21 Approve the use of the CCAA logo by member institutions.

3.13.2 Evaluation of the CCAA Commissioner The Commissioner of the CCAA will undergo review annually with an extensive review in five year increments. 3.13.2.1 To assist in the review process, the Commissioner will develop an annual work plan which

will be based upon the following areas of review: • Administration of the CCAA Office • Financial Oversight • Promotion of the Conference • Leadership Activities • Student-Athlete Welfare • Gender Equity and Diversity

3.13.2.2 The members of the Presidents/Chancellor (P/C) group will review and approve the work

plan. The Commissioner will develop a self-assessment based upon the work plan and provide it to the chair of the P/C group at the end of each academic year. The athletic directors and the presidents will complete the attached review by ranking the performance of the Commissioner from unsatisfactory (1) to very satisfactory (5). If there is insufficient information to make a judgment, the reviewer will be directed to leave the item blank. The chair of the CCAA Executive Council will compile the responses from the AD’s and the chair of the P/C group will compile the membership’s responses. The Commissioner should achieve an average (3) to very satisfactory (5) on each of the items in the review when averaged across both groups. The data from this survey in conjunction with the review of the work plan evaluation will constitute the annual review. The chair of the P/C group will identify areas of commendation, areas requiring improvement and recommend compensation levels to the P/C group for approval.

3.13.2.3 For the five-year comprehensive review, a three-member committee of the P/C group will

constitute the Commissioner Review Committee (CRC). Members of the P/C group will complete the survey as will the athletic directors, faculty athletic representatives and senior

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3.13.3 Assistant Commissioner(s) CCAA staff members with the title of Assistant Commissioner shall perform the duties and responsibilities set out below in addition to their primary responsibilities. 3.13.3.1 Assist the CCAA Commissioner in all CCAA matters deemed necessary. 3.13.3.2 Coordinate the taking, preparation, and distribution of CCAA meeting minutes. 3.13.3.3 Coordinate, draft, monitor and distribute CCAA sport schedules to insure accuracy and

compliance with CCAA-established timelines. Produce master athletics schedules for all team sports.

3.13.3.4 Attend meetings as an ex-officio, non-voting member as directed by the CCAA Commissioner. 3.13.3.5 Assist the Coordinator of Officiating with officiating clinics and master sport schedule needs. 3.13.3.6 Assist with promoting and protecting the image of the CCAA as determined by the Executive

Council. 3.13.3.7 Be responsive to any duties specified or implied by the CCAA Constitution and Special Group

Codes or such other requests for advice, assistance or action consistent with the scope of the office which may be made by the CCAA Commissioner, President or the Executive Council.

3.13.3.8 Act on behalf of the Commissioner for the CCAA if the Commissioner is unable to perform

required duties due to travel or illness. Actions taken must be given prior approval by the CCAA Commissioner or President.

3.13.3.9 Assist with operations of the CCAA office and staff. 3.13.4 Director of Communications The Director of Communications shall be selected by the CCAA Commissioner and approved by the Executive Council. The Director of Communications shall work under the supervision of the CCAA Commissioner, and duties and responsibilities will include those set out below. 3.13.4.1 Publish news releases and statistics to serve each school’s media. 3.13.4.2 Maintain CCAA records and standings in all sports for weekly release. 3.13.4.3 Maintain league statistics and administer the CCAA Athletes of the Week for weekly release.

Release All-CCAA selections no later than 48 hours after their selection. 3.13.4.4 Release weekly advance schedule for all CCAA sports. 3.13.4.5 Set up communication system between member SIDs and the Director of Communications to

uphold the CCAA Sports Information protocol. 3.13.4.6 Establish a full coverage mailing list for publicity releases for each member institution.

women administrators. In addition, the CRC will contact other individuals with whom the Commissioner has worked with outside the conference identified by the Commissioner for their feedback. The results will be compiled by the Commissioner Review Committee and presented to the P/C group. The P/C group will acknowledge any identified areas of commendation and make recommendations regarding any areas of professional development to be included in the next work plan.

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3.13.4.7 Attend all CCAA championship events and regular CCAA meetings. Provide information to the

various sports committees as requested. 3.13.4.8 Publish and distribute a yearly CCAA media guide, which will include pertinent information

relative to the intercollegiate athletic program of each member institution. 3.13.4.9 Coordinate the design and maintenance of the CCAA website, which will include pertinent

information relative to the intercollegiate athletics program of each member institution. 3.13.4.10 Notify in writing to the Commissioner and any member institution that does not comply with

the CCAA established procedures for dissemination of information. 3.13.4.11 Develop post-season tournament programs including advertisements to cover the costs of the

program, distribute the program to appropriate entities, including the media, and assist institutions in the coordination of program sales.

3.13.4.12 Coordinate appropriate media functions, in cooperation with the host institution’s Sports

Information Director at CCAA post-season tournaments. 3.13.4.13 Work with appropriate Executive Council members in procuring television/radio coverage of

post-season tournaments. 3.13.4.14 Delegate various work assignments to all conference Sports Information Directors (statistics,

interviews, hospitality rooms, etc.). 3.13.4.15 Promote and publicize the CCAA All-Academic Awards Program. 3.13.4.16 Oversee the Digital Video Exchange Program. 3.13.4.17 Be responsible for issues and upgrades relating to the office’s technological infrastructure. 3.13.4.18 Other duties as assigned by the Commissioner. 3.13.5 Coordinator of Compliance and Internal Operations The Coordinator of Compliance and Internal Operations shall be selected by the CCAA Commissioner and approved by the Executive Council. The Coordinator of Compliance and Internal Operations shall work under the supervision of the Commissioner, and duties and responsibilities will include those set out below. 3.13.5.1 Monitor CCAA and NCAA compliance at member institutions. 3.13.5.2 Issue NCAA and CCAA rulings and interpretations to member institutions and Commissioner. 3.13.5.3 Administer the National and Conference Letter of Intent programs for member institutions. 3.13.5.4 Oversee the NCAA Coaches Certification Exam administration for member institutions. 3.13.5.5 Coordinate the process of waivers distribution and review for the FAR Eligibility Committee. 3.13.5.6 Organize the activities and meetings for the CCAA SAAC. 3.13.5.7 Coordinate CCAA compliance seminars and workshops.

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3.13.5.8 Serve as a liaison to the compliance coordinators, SWAs, FARs, and SAAC advisors. 3.13.5.9 Process Secondary Rules Violations and oversee the reporting process. 3.13.5.10 Conduct investigation and enforcement activities when needed. 3.13.5.11 Assist with conference championships administration and management. 3.13.5.12 Assist with the administration of CCAA meetings. 3.13.5.13 Assist with the CCAA merchandise and awards programs. 3.13.5.14 Serve as the NCAA CHAMPS/Life Skills Coordinator for the conference office. 3.13.5.15 Assist in developing resources for the training and rules education of member institutions. 3.13.5.16 Responsible for the “Membership Services” and “SAAC” portions of the CCAA website. 3.13.5.17 Be available for NCAA committee assignments and seek others from the conference for

nomination to national and regional committees. 3.13.5.18 Advise and provide professional development opportunities for FARs and SWAs. 3.13.5.19 Attend Executive Council and other Special Groups meetings as an ex-officio, non-voting

member. 3.13.5.20 Attend NCAA Regional Rules Seminars, NCAA National Conventions, and CHAMPS/Life Skills

Conferences. 3.13.5.21 Oversee CCAA Strategic Plan implementation. 3.13.5.22 Advocate diversity at all levels of institutional and conference administration. 3.13.5.23 Oversee day-to-day office operations. 3.13.5.24 Other duties as assigned by the Commissioner. 3.13.6 Director of Championships and Business Development The Director of Championships and Business Development shall be selected by the CCAA Commissioner and approved by the Executive Council. The Director of Championships and Business Development shall work under the supervision of the Commissioner, and duties and responsibilities will include those set out below. 13.13.6.1 Oversee all CCAA Championships and championship events. 13.13.6.2 Coordinate marketing activities for the conference. 13.13.6.3 Fulfill sponsorship agreements. 13.13.6.4 Coordinate the sports awards program, including the presentation and distribution of awards. 13.13.6.5 Coordinate championship publications and programs.

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13.13.6.6 Arrange the hotel accommodations and banquets at championships. 13.13.6.7 Coordinate the CCAA merchandise program. 13.13.6.8 Attend championships and select conference meetings. 13.13.6.9 Assist with the day-to-day office operations. 13.13.6.10 Other duties as assigned by the Commissioner. 3.13.7 Coordinator of Officiating The Coordinator of Officiating shall be selected by the CCAA Commissioner and approved by the Executive Council. The Coordinator of Officiating shall work under the supervision of the CCAA Commissioner, and duties and responsibilities will include those set out below. 3.13.7.1 Attend NCAA required programs for officiating in the CCAA and communicate information to the appropriate constituencies. 3.13.7.2 Coordinate the hiring of assignors for CCAA sports. 3.13.7.3 Establish officiating fees for CCAA sports in all geographic regions. 3.13.7.4 Recommend policy for out-of-region officiating and assignor assignments. 3.13.7.5 Organize and standardize an observation program for CCAA sports. 3.13.7.6 Develop and conduct officiating clinics for officials and coaches for all CCAA sports. These are to be conducted utilizing a rotation of sports and region. 3.13.7.7 Assist in developing resources for the training and rules education of CCAA officials. 3.13.7.8 Attend CCAA Championship events, coaches meetings and regular CCAA meetings as requested. 3.13.7.9 Advise institutions and Commissioner as to rulings and interpretations that have affected or will affect the CCAA events or personnel. 3.14 PARLIAMENTARY AUTHORITY The current edition of The Standard Code of Parliamentary Procedure by Alice Sturgis governs the CCAA in all CCAA parliamentary situations that are not provided for in law or in its Charter, Bylaws, or adopted rules.

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ARTICLE IV - REGULATIONS 4.1 ELIGIBILITY 4.1.1 The members of the CCAA agree to administer their athletic programs in accordance with the

Bylaws of the National Collegiate Athletic Association (NCAA) and the Bylaws of the CCAA. 4.1.2 The CCAA has established rules that are stricter than the NCAA regulations. These differences

are stated below. 4.1.3 Member institutions shall conform to CCAA and NCAA Championships eligibility regulations in

both CCAA and non-CCAA events in all recognized conference sports. THE FOLLOWING RULES AND REGULATIONS ARE PARTICULAR TO THE CCAA 4.1.4 Academic Requirements – Grade Point Average To be eligible to compete in intercollegiate athletics a student-athlete must have at the time of competition, a grade point average of 2.0 (computed on a 4.0 scale) at the certifying institution. 4.1.4.1 Multiple Grade Point Averages

A student-athlete must have both a cumulative 2.0 grade point average (including part time, transfer, and advanced placement credit hours that are accepted by the certifying institution) and an institutional 2.0 grade point average (including only coursework completed at the certifying institution).

4.1.4.2 Calculation of Grade Point Average for Student-Athletes

A student-athlete must meet the 2.0 grade point average at the certifying institution based on the method of calculation used by the institution for calculating grade-point averages for all students, and the calculation shall include only course work normally counted by the certifying institution in calculating the grade-point average for graduation.

4.1.4.3 Frequency of Calculation

A student-athlete’s grade point average shall be calculated after each term of enrollment. 4.1.4.3.1 Any request for an exception to 4.1.4 must be reviewed by the FAR Eligibility Committee at any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by conference call. 4.1.4.3.2 In the event of a tie vote from the FAR Eligibility Committee on a waiver request, the request

will be referred to the full FAR Committee, and a simple majority vote will determine the outcome.

4.1.4.3.3 Institutions shall use the CCAA Eligibility Waiver Form (Appendix VIII) for all student-athletes at CCAA institutions when applying for a waiver of 4.1.4.

4.1.5 Eligibility Validation and Review 4.1.5.1 Certification of academic eligibility is the exclusive jurisdiction of the Faculty Athletics

Representative (FAR) at each member institution. A coach shall not permit an individual to

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participate in intercollegiate competition before the Faculty Athletics Representative has certified the individual eligible, nor after the individual has been declared ineligible.

4.1.5.2 Each student-athlete shall annually, prior to participation in any intercollegiate competition,

complete and sign the CCAA Student-Athlete Eligibility Form (Appendix V), and sign a statement required by the NCAA in which the athlete submits information relative to his or her eligibility, financial aid and amateur status. Failure to complete and sign these statements annually shall result in the student-athlete’s ineligibility for participation in intercollegiate athletics. The athletics director is responsible to ensure that each athlete satisfy this requirement.

4.1.5.3 Eligibility shall be certified immediately prior to the beginning of intercollegiate competition in the

particular sport. 4.1.5.4 If the eligibility of the student-athlete changes during the course of the quarter or semester, the

FAR shall immediately certify him/her as eligible or ineligible to compete. The full-time status needs to be checked every week.

4.1.5.5 When a season of competition in a sport continues into a subsequent semester or quarter, the

grade point average and course load requirements shall be confirmed again for continued eligibility.

4.1.5.5.1 If the eligibility of a student-athlete changes at the end of a semester/quarter, he/she shall

become eligible or ineligible at the time the FAR officially certifies his/her status. In any event, eligibility status shall be determined no later than the first day of class of the following quarter/semester or as soon as the grades are officially available, whichever is later.

4.1.5.6 All matters involving eligibility policy shall be submitted to the FARs. Appeals for eligibility review

should be submitted utilizing the CCAA Eligibility Waiver Form (Appendix VIII). 4.1.5.7 A request for a waiver of eligibility under the “Hardship Waiver” provisions of NCAA regulations

shall be submitted to the CCAA Commissioner who in turn will forward the request and documentation to the FARs Committee. This documentation shall include: • CCAA Hardship Waiver Form (Appendix IX). • A copy of the season’s schedule, indicating all events in which the student-athlete participated. • A statement by a physician or surgeon as required by NCAA regulations.

4.1.6 Eligibility Records 4.1.6.1 Current copies of the following records and statements shall be kept on file in the athletics departments and the office of the Faculty Athletics Representative.

4.1.6.1.1 Signed NCAA statements of student-athletes regarding eligibility, recruitment, financial aid, and amateur status.

4.1.6.1.2 Signed CCAA student statements for use in determining eligibility. 4.1.6.1.3 Current copies of the Eligibility and Participation Roster for each CCAA sport.

4.1.7 Eligibility Violations 4.1.7.1 In dealing with all suspicions or allegations of eligibility violations, the FAR of the questioning

institution shall request an explanation from the FAR of the certifying institution, who shall provide a response within seven days. A written response may be requested including a

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complete academic and athletic history of the student-athlete, together with any other information upon which the student-athlete’s eligibility was certified. If the questioning institution is not satisfied with the response, its FAR shall submit the case to the CCAA Commissioner for referral to the FAR Eligibility Committee.

4.1.8 Intra-CCAA Transfers 4.1.8.1 Undergraduate student-athletes transferring from one CCAA institution to another CCAA

institution who wish to compete in a CCAA sponsored sport in their first year of attendance must receive approval from the prior institution on the CCAA Intra-Conference Transfer Release Form and subsequent approval by the FAR Eligibility Committee at any regularly scheduled Executive Council Meeting (Fall, Winter, Spring) or by conference call. Student-athletes failing to receive such approval are required to serve a year of residency (two full-time semesters or three full-time quarters) at the institution they are transferring to before they are eligible to compete for that institution, unless they fall under the provision of 4.1.8.2.

4.1.8.2 CCAA institutions who have invested heavily in a student-athlete reserve the right to ask for a

year of residency for the intra-conference transfer, personal circumstances not withstanding. Nevertheless, under extraordinary circumstances, the FAR Eligibility Committee may waive the year of residency without the concurrence of the prior institution.

4.1.8.3 In the event of a tie vote from the FAR Eligibility Committee on a waiver request, the request

will be referred to the full FAR Committee, and a simple majority vote will determine the outcome.

4.1.8.4 Institutions shall use the CCAA Permission to Speak Form (Appendix VI) for all student-athletes

at CCAA institutions. 4.1.8 Letters of Intent

The CCAA Conference Letter of Intent (CLI) (Appendix XIII) and the National Letter of Intent (NLI) will be honored by all member institutions. The CLI can be utilized to commit a student-athlete to a member institution when the NLI cannot be utilized. 4.2 FINANCIAL AID 4.2.1 Financial Aid made available to student-athletes at member institutions must conform to all restrictions established by the NCAA. 4.2.2 The Athletics Director, in accordance with the Financial Aid Director at each institution, shall certify the distribution of financial aid to student-athletes to assure conformance with the rules and philosophy of the NCAA. 4.2.3 Each member institution shall distribute the CCAA Financial Aid Annual Report (Appendix XII)

covering the allocation and disbursement of financial aid funds during the academic year just completed. The report shall detail the number of grants and total moneys expended for each sport. Each institutional report shall be signed by the athletics director and institutional financial aid director. These reports shall be distributed at the Executive Council Fall Meeting.

4.3 GENDER EQUITY 4.3.1 It is the responsibility of each member institution to comply with federal and state laws regarding gender equity.

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4.3.2 The activities of the CCAA should be conducted in a manner free of gender bias. 4.4 AMENDMENTS 4.4.1 The constitution can be amended at any regular or special meeting of the Executive Council by a two-thirds vote of all member institutions. All amendments to the Constitution and Bylaws must be ratified by the Presidents/Chancellors Group. 4.4.2 Amendments may be proposed by any member of the Executive Council.

4.4.3 All amendment proposals are to be transmitted to the Commissioner for distribution to all

members of the Executive Council. Proposals must be received by the Commissioner at least twenty (20) calendar days in advance and redistributed for receipt by members of the Executive Council at least ten (10) calendar days in advance of the date of the meeting at which the amendment is to be submitted for vote.

4.4.4 Amendments for Special Group Codes Special Group Codes can be amended at any regular or special meeting of the Executive Council by a simple majority vote. 4.4.5 Effective Date For Constitution and Special Group Codes Any approved amendment to the Constitution becomes effective upon ratification by the Presidents/Chancellors’ Group. Any approved amendment to the Special Group Codes becomes effective at the Executive Council’s discretion.

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SPECIAL GROUP CODES

5.1 GENERAL SPECIAL GROUPS REGULATIONS 5.1.1 Playing and Practice Seasons 5.1.1.1 Rules that govern the playing and practice seasons shall be in accordance with the NCAA rules. 5.1.1.2 The scheduling format for each sport shall be developed and approved by the Executive

Council no later than the Executive Council Spring Meeting. 5.1.1.3 One year lead time is necessary for schedules to be approved in two-year rotations. 5.1.1.4 Changes in scheduling formats may be suggested by sports committees. Such proposals shall

be developed by the sports committee, with guidance from the Administrative Liaison. Proposals will be submitted for Executive Council review through the Game Management Committee.

5.1.1.5 Specific master athletics schedules for each sport shall be produced and distributed by the

Commissioner’s Office following Executive Council approval. 5.1.1.6 The Commissioner’s Office will produce master athletics schedules for all team sports for

examination at the Fall, Winter, or Spring Executive Council Meeting one year in advance. 5.1.1.7 Special circumstances that necessitate master schedule changes must be agreed upon by all

affected institutions’ athletics directors. Agreed upon changes to institutional schedules and reporting of those changes must be submitted to the CCAA Commissioner’s Office by the following deadlines:

1) Fall and Winter Sports – Soccer, Volleyball and Basketball a) CCAA schedule changes: May 29

b) Complete schedule changes: June 30 2) Spring Sports – Baseball and Softball a) CCAA schedule changes: August 28 b) Complete schedule changes: September 30 5.1.1.8 Final examination schedules that necessitate master schedule changes must be accommodated

to meet the affected institution’s final exam schedule. In rescheduling, the result should be the same for the affected institution and their traveling partners. The change must be initiated by the Director of Athletics of the affected institution. Changes must be submitted to the CCAA Commissioner’s Office as soon as possible.

5.1.1.9 The Commissioner will make the determination to mandate the site, date, and time for

postponed CCAA contests when institutional representatives cannot make a decision. 5.1.1.10 The CCAA is to use the following criteria when drafting schedules: a) consecutive home and

away weekends should be minimized; b) teams should not play out–of–region two consecutive weeks.

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5.1.2 Game Management and Conduct (See Appendix XV for General Regulations) 5.1.2.1 Equipment provided for warm-up shall be in accordance with NCAA minimum standards. 5.1.2.2 The host team shall provide all the personnel necessary (Scorers, Public Address Announcer,

etc.) for the conduct of the game. 5.1.2.3 The national anthem is to be played before team introductions at all CCAA contests. 5.1.2.4 The host institution is responsible for all specified statistical data. 5.1.2.5 Rules that govern the conduct of the game shall be in accordance with the CCAA, the NCAA

Championship Handbook rules, and governing sports organizations. 5.1.2.6 An NATA Athletic Trainer/Physician shall be on site or in the training room of host institution for

every competition involving a CCAA institution. 5.1.2.7 The host institution shall provide ice and water for the visiting team no later than during pre-

game practice. Each site should provide opponent with equal opportunity for pre-game practice. Restrooms shall be accessible at all sites to teams and fans.

5.1.2.8 Individual-use bench towels must be provided for all visiting teams. For sports that do not

utilize a “bench” (e.g., cross country, golf, track & field), a stack of towels must be available at the athletic training station.

5.1.2.9 Tickets: No complimentary tickets shall be provided to visiting teams. 5.1.2.10 All CCAA sports shall be administered in compliance with a game management protocol

distributed by the CCAA Office of the Commissioner. 5.1.2.11 Any deviations to the times listed on pre-game protocols must have prior approval from both

designated athletic administrators.

5.1.2.12 All unresolved protests relating to violations of the rules of the game, failure to conform to pre- or post-game regulations, breach of ethics, unsportsmanlike conduct, etc., by any student-athlete, coach or any other official institutional representative shall be reported by the Director of Athletics or the designee to the CCAA Commissioner within 72 hours of the alleged event. Every effort should be made to resolve the conflict informally prior to reporting the event to the Commissioner.

5.1.2.12.1 Within ten (10) days of receiving a protest, the Commissioner shall notify in writing each

member of the Executive Council as to the nature of the protest. The Commissioner will take appropriate and timely action on all such protests in accordance with the duties prescribed, in the provisions in the Bylaws of the CCAA, governing game conduct. Commissioner will notify in writing each member of the Executive Council of the decision within ten (10) days of the action. In the matter of eligibility violations, the commissioner will perform the duties specified in Article 4.1.7.1 of the CCAA Constitution.

5.1.2.12.2 The Executive Council should attempt to validate or reject the alleged violation and decide

if any disciplinary action is indicated. If disciplinary action is called for, every effort should be made to assess a penalty that is commensurate with the violation.

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5.1.2.12.3 If a player is ejected from two contests for fighting during a season, the player will be suspended from the next regularly scheduled contest after the second ejection. If a team has three ejections for fighting during a season, the head coach will be suspended for the next regularly scheduled contest after the third ejection. If a sport has a more restrictive rule, then that rule shall apply.

5.1.2.12.4 All ejections shall be reported by the Coordinator of Officiating to the respective athletics

directors and the CCAA Office. 5.1.2.13 It is the responsibility of the host institution to provide adequate security and enforce all crowd

control standards per NCAA Championship Guidelines (inclusive of the ban on artificial noisemakers). Additionally, host institution bands may not be seated or positioned behind the visiting team bench(es), regardless of distance.

5.1.2.14 Traveling squad size for all CCAA contests will be determined by the Legislative Committee. 5.1.2.15 Whenever a traveling squad size is indicated and an institution exceeds that number, there

may be a forfeit of that game. Procedure will be to call the violation to the attention of the head official, who will verify the numbers involved. This violation will then be reported to the Commissioner by the host institution and verified by the official. The Executive Council will then act on the violation.

5.1.2.16 Anti-Tobacco Policy: Any staff member of a CCAA institution is to self-report a violation of the

tobacco prohibition by the athletes, coaches, game officials or administrative staff. All self-reports are to be sent to the CCAA office. An athlete faces a one-game suspension on the first offense; on the second offense and any offense thereafter by any member of a CCAA athletic team, the athlete and head coach are suspended for one game.

5.1.2.17 Ejections: Where the NCAA sport rules do not provide for a one-game suspension for ejection, the CCAA requires a one-game suspension (i.e. Coaches, Student-Athletes, Athletics Personnel). 5.1.2.18 Sportsmanship and Ejections: An ejection of any student-athlete or member of a coaching staff resulting from unsportsmanlike conduct and/or inappropriate language will be reviewed by the Commissioner and Coordinator of Officiating, who are to inform the affected institutions’ athletics directors of the incident. The Commissioner may take disciplinary action at his discretion. 5.1.2.19 Sportsmanship - Regular Season - In the case of poor sportsmanship or misconduct during a regular season CCAA athletics event, the Commissioner may independently issue letters of reprimand and in consultation with the Executive Council Board of Directors take further disciplinary action.

5.1.2.20 Sportsmanship at Championships - At a CCAA championship event, a breach of sportsmanship shall be interpreted in a manner similar to misconduct as defined in the Championships Handbook. The Commissioner shall have authority to impose penalties ranging from letters of reprimand to suspension from athletics participation. 5.1.2.21 The CCAA Sportsmanship Statement will be read at all events where a public address system is utilized.

5.1.3 Officials 5.1.3.1 Officials shall have a private dressing room or area (outdoor sports) for all CCAA contests.

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5.1.3.2 All officials must be certified by an accredited collegiate association or governing body.

Officials will be scheduled by an assignor selected by the CCAA Coordinator of Officiating. 5.1.3.3 No current faculty, staff or student of a member institution may officiate in CCAA contests.

Officials may officiate CCAA contests of an institution they attended if 10 years have elapsed since they completed their enrollment at the institution.

5.1.3.4 An official may not work another contest on the same day he/she is to officiate a CCAA contest. 5.1.3.5 A letter shall be sent to officials working an institution’s game providing them with information

about the site of the game, parking location, parking pass and any other pertinent information a visiting official needs.

5.1.3.5.1 Prior to the contest, officials should be notified as to who will be responsible for escorting the

officials off the court at halftime and after the games as well as promptly allowing them into their dressing area.

5.1.3.5.2 After the contest, players, coaches, fans, administrators shall be barred from the officials’

dressing room. The CCAA Observer, Coordinator of Officiating and the Commissioner will be allowed in the officials’ dressing room. Officials after a contest evaluate their performance in the game, discuss situations that arose during the contest, and may be evaluated by an observer.

5.1.3.5.3 If an official is having problems with procedures or personnel at an institution, an attempt

should be made to rectify the problem in a professional and courteous manner. If this attempt fails, appropriate action should be initiated with the Coordinator of Officiating and reported to the Commissioner’s Office. It should be remembered that the conduct of all participants before, during, and after an event is a reflection on that individual, the institution or profession represented, and the CCAA.

5.1.3.6 Any complaints regarding game officials should be communicated through the institution’s

athletics director to the CCAA Coordinator of Officiating in writing. 5.1.3.7 Payment for mileage shall be at a rate determined annually and the amount indicated in the

published fee schedule. No payment for mileage shall be paid to officials in the same metropolitan area in which they live.

5.1.3.8 The CCAA Commissioner will assess each member institution for its share of officiating fees and

mileage charges for that sport. Member institutions will be assessed directly for all mileage charges resulting from non-CCAA contests at their institution and will share prorated in mileage charges resulting from all regular CCAA contests.

5.1.3.9 If an official reports for a scheduled game assignment and no game takes place, the official will

be paid 50 percent of the fee normally received and full mileage reimbursement. 5.1.3.10 When one official (umpire) reports to the game site, the game will be played. 5.1.4 Championships 5.1.4.1 The CCAA Champion will be the team with the best win-loss record in CCAA play unless

otherwise designated by the Executive Council and described in specific sport codes.

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5.1.4.2 For sports in which the NCAA awards automatic berths to postseason play, the CCAA automatic qualifier shall be the CCAA Champion. In the sports of basketball, baseball, and softball, the automatic qualifier shall be the CCAA Tournament Champion.

5.1.4.3 Refer to appropriate sport code or game management protocols for tie-breaker information. 5.1.4.4 With sports that have championships, the host will be responsible for administering the

championship. The host institution should be prepared to assume some economic responsibility for the operation of the championship. Participants will pay their own expenses.

5.1.4.5 The Championship Committee is to determine which postseason events should continue, in

what sports, and what the CCAA schedule and alignments (divisional, non-divisional) should be. The Championship Committee will also investigate the potential of pre-selected neutral sites to maximize the full potential of CCAA Championship events.

5.1.4.6 The conference office shall be given responsibility and control of selecting the site hotel for the

conference championships. 5.1.4.7 All revenue from the CCAA championships in team sports (soccer, basketball, softball, baseball)

will be held in a championships reserve account. The following priorities will be followed in establishing the reserve account:

1) Revenue from championships should support all the sport championships. 2) A formula be created that refunds to the participating teams based on the duration of their

involvement at the championships, the distance teams must travel to the championships, and the squad sizes of each sport.

3) Funds will not be distributed until the end of the fiscal year when all expenses are realized. 4) Develop a method for host institutions to recoup some of their costs. 5) Factor in a value for seed money for the next year’s championships.

5.1.4.8 Pre-determined sites shall be selected by the Executive Council for all CCAA Championship Competitions. Hosting bids will be solicited by the Commissioner’s Office at times that will allow

site selection decisions to be made at least four months prior to each championship. 5.1.5 Awards 5.1.5.1 Each member of the championship team in any sport will receive a framed certificate from the

CCAA testifying to his/her participation on the championship team and a championship t-shirt. 5.1.5.2 The institution of the championship team in any team sport will receive a plaque and banner

signifying the CCAA Championship. 5.1.5.3 For the sports of basketball, baseball, and softball, the tournament champions will receive a

banner and tournament champion t-shirts. 5.1.5.4 The following will be in place in voting for All-CCAA teams for those sports that require voting:

5.1.5.4.1 Utilize a weighted point system as determined by the CCAA Director of Communications.

5.1.5.4.2 All voting will be done by electronic ballot.

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5.1.5.4.3 Coaches cannot vote for their own athletes. 5.1.5.4.4 All ties will be voted off. This may be done at the coaches meeting, if necessary.

5.1.5.4.5 A player must receive one vote to receive honorable mention. 5.1.5.4.6 The All–CCAA teams and individual honors are to be announced prior to the NCAA

Regional Championship for each sport. 5.1.5.5 All-CCAA nominations from head coaches must be submitted to the CCAA Director of Media

Relations no later than eight days prior to the end of the regular season. Sport-specific legislation regarding the All-CCAA nomination procedure may supersede this requirement.

5.1.5.6 All-CCAA Teams, Most Valuable Player, Most Valuable Pitcher, Freshman of the Year,

Newcomer of the Year, and Coach of the Year shall be determined via an electronic voting procedure using a weighted point system, as outlined by the CCAA Director of Media Relations.

5.1.5.6.1 There shall be one (1) Most Valuable Player plaque in every CCAA sport. 5.1.5.6.2 There shall be one (1) Coach of the Year plaque in every CCAA sport. 5.1.5.6.3 Each member of the All-CCAA First Team in every sport will receive a framed certificate. 5.1.5.6.4 Each member of the All-CCAA Second Team in every sport will receive a framed certificate. 5.1.5.6.5 Each member designated All-CCAA Honorable Mention will receive a framed certificate. 5.1.5.6.6 The CCAA shall honor a Freshman of the Year in every sport. This may be awarded to true freshmen (first-year full time students) only. The recipients will receive a framed certificate.

5.1.5.6.7 The CCAA shall honor a Newcomer of the Year in every sport. This may be awarded to a student-athlete competing at a CCAA institution for the first time, excluding true freshmen and students transferring from a four-year institution who have previously competed at the four-year institution. The recipients will receive a framed certificate.

5.1.6 CCAA All-Academic Award 5.1.6.1 Criteria for Selection

a. Varsity student-athlete (must have earned a varsity letter during the academic year). b. Must compete in a CCAA-sponsored sport. c. Undergraduate student-athletes must earn a grade point average during the academic

year of 3.40 or higher in a minimum of 24 semester units or 36 quarter units completed at the certifying institution. Non-graded units may be included in the 24/36-unit total. Undergraduate student-athletes who are graduating mid-year must earn a 3.40 grade point average or higher in all units taken during the final academic year of attendance. (Revised: 9/2012)

d. Graduate students are not eligible for CCAA All-Academic Awards. (Revised: 1/2013) 5.1.6.2 Each qualified student-athlete shall receive a framed certificate.

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5.1.6.3 Faculty Athletics Representatives shall notify the Commissioner of their All-Academic Award winners by July 15. The certificates shall be distributed to the athletics directors by the Fall Executive Council Meeting.  

5.1.7 CCAA Athletes of the Year The Athletes of the Year (One (1) Male, One (1) Female) will be selected by a vote of the CCAA institution Sports Information Directors during their annual spring meeting. A plaque will be awarded to each recipient. 5.1.8 CCAA Scholar-Athletes of the Year

5.1.8.1 The Scholar-Athletes of the Year (One (1) Male, One (1) Female) will be selected by a vote of the CCAA Faculty Athletics Representatives. A plaque will be awarded to each recipient. 5.1.8.2 Criteria for Nomination

a) Grade point average of 3.50 at CCAA institution b) Must have completed final season of competition c) Must participate in a CCAA-sponsored sport d) One page recommendation from coach, completion of application form, up-to-date

transcript e) Institutions may only nominate one (1) male and one (1) female per institution

5.1.8.3 Deadlines a) All materials listed above shall be sent to the CCAA Commissioner no later than 10

calendar days prior to the Executive Council Spring Meeting.

b) Commissioner to forward copies to all CCAA FARs no later than 7 calendar days prior to the Spring Meeting. Discussion and voting should take place at the Executive Council FAR Spring Meeting.

5.1.8.4 Voting Procedures

a) May not vote for own nominee b) Will rank candidates 1-10 (1 being highest)

5.1.9 Commissioner’s Cup Award 5.1.9.1 The CCAA Commissioner's Cup shall be awarded to the institution with the highest ranking

based on the following formula:

1) Each institution selects two fall sports, two winter sports, two spring sports and two wildcards.

2) Each sport will calculate a team's rank by its finish in the league standings for team sports (Women’s Volleyball, Soccer, Basketball, Baseball, Softball), and by its finish in the championship event for individual sports (Cros