2012 SLDS P-20W Best Practice Conference 1 C ROSS -A GENCY D ATA S HARING Monday, October 29, 2012...

2012 SLDS P-20W Best Practice Conference 1

CROSS-AGENCY DATA SHARING

Monday, October 29, 2012

Tracy Korsmo, North Dakota Department of Education

Patrick Alles, Indiana Department of Education

2012 SLDS P-20W Best Practice Conference

• North Dakota: Background, Agreements and Process

• Indiana: Data Sharing Agreements with Private Colleges/ State Associations

OVERVIEW

2


NORTH DAKOTA

3


ND SLDS Committee• Governing members• Data Governance

o Committee must set policy and adopt rules on data collection and access and sharing

o ITD and SLDS Committee are authorized to enter into data sharing agreements on behalf of the agencies contributing

o Must report to interim committees in education and economic development and make recommendations on data collections and budgets

BACKGROUND

4


Single Common Agreement• Commitment to share data

o ND century code stipulates that agencies must provide data within the restriction of federal or state privacy laws

AGREEMENTS

5


Addendums• Privacy laws exist

o Formal and customized data sharing addendums specifying the data element, justification, retention and penalties– DOT MV (ssa)– Department of Health - Immunization – Department of Human Services – foster care– Postsecondary– LEA covered under the Statewide PowerSchool– UI wage data

AGREEMENTS

6


Addendums non formal• Required by State or Federal Reporting

o The process is documented and authorized by each agency– UI wage verification for adult ed and CTE– State accountability reporting (Job Corp, Workforce

enhancement grants, workforce training programs)

AGREEMENTS

7


INDIANA

9


THE HOOSIER WAY

10

State Association

Institution(s)

CTE

CHE

Institutions(public)

CHE

Researchers


Independent College State Associations


WHAT’S POSSIBLE: INDIANA

12

Data Exchange Mandated? Agreement

High School Grade Report

No None (no PII)

Note: Lilly Endowment funding (10 year period)

Enrollment Verification

No. Discontinued. None (no stored PII)

Note: Inst. Research project between flagship publics and private association

SLDS Yes (2011 State Law) MOU: w/CHE; w/Institutions

Note: Previously shared data voluntarily

CTE No None (no stored PII)Moving to MOU addendum

Note: Seek students who enroll in private sector

Research Projects No MOU

Note: Flagship faculty research projects


All MOU’s based on provisions in APPENDIX A of

December 2, 2011 Rules and Regulations (Federal Register)

• Studies Exception• Audit and Evaluations Exception

AGREEMENT BASICS

13


Provide justification for every element requested

Provide value > reporting burden

Provide representation on governance, data usage, and other committees

Ensure institutions retain ownership of data

WHAT PRIVATE (NFP) COLLEGES WANT

14


Limit external reports “by institution”

Allow for opt out clause (report/project basis)

Privacy assurances

Indemnification (public colleges have state backing)

WHAT PRIVATE (NFP) COLLEGES WANT

15


Contact information:

Tracy Korsmo, [email protected]

Patrick Alles, [email protected]

Baron Rodriguez, [email protected]

For more information on Cross-Agency Data Sharing:

Resource 1: Guidance for Reasonable Methods and Written Agreements (Nov 2011)

Resource 2: Checklist: Data Sharing Agreement (Apr 2012)

CONTACTS & ADDITIONAL RESOURCES

16

mailto:[email protected]



http://www2.ed.gov/policy/gen/guid/fpco/pdf/reasonablemtd_agreement.pdf

http://www2.ed.gov/policy/gen/guid/fpco/pdf/reasonablemtd_agreement.pdf

http://ptac.ed.gov/sites/default/files/data-sharing-agreement-checklist.pdf

2012 SLDS P-20W Best Practice Conference 1 C ROSS -A GENCY D ATA S HARING Monday, October 29, 2012...

Documents

Transcript of 2012 SLDS P-20W Best Practice Conference 1 C ROSS -A GENCY D ATA S HARING Monday, October 29, 2012...