2012 - Request for Services - West Chatham Route 28 Roadway Design

8/13/2019 2012 - Request for Services - West Chatham Route 28 Roadway Design

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Request for Responses - Traffic Engineering Design Services for Improvements to Route 28:

West Chatham Intersections (Barn Hill & George Ryder Roads) and Corridor Project

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Request for Responses

Traffic Engineering Design Services for

Improvements to Route 28:

West Chatham Intersections (Barn Hill & George Ryder

Roads) and Corridor Project

Responses Due: May 16, 2012, 12:00 NOON.Late Responses Will Be Rejected

Deliver Complete Responses To:

Jill R. Goldsmith, Town ManagerTown of Chatham549 Main StreetChatham, MA 02633

For Further Information Please Contact:

Terence M. Whalen AICP, Principal PlannerDepartment of Community DevelopmentVia email: [email protected]

The Town of Chatham reserves the right to reject any or all Responses.


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REQUEST FOR RESPONSES

The Town of Chatham is seeking Responses from Traffic Engineering Firms (the Designer),with current Massachusetts Department of Transportation (MassDOT) prequalification status,to conduct preliminary engineering to develop a 25% design and provide final design services for75% and 100% designs for the West Chatham Intersections and Corridor Project in accordancewith the process and procedures outlined in MassDOTs Project Development and Design Guide.

The Town has submitted a Project Initiation Form (PIF) to the Project Review Committee (PRC)and has received a project number (#606596) allowing the project to continue into Step IVbeginning the process of environmental review, project design, and right-of-way (ROW)acquisition so that the project can be ultimately constructed by MassDOT.

The PIF, its response letter and subsequent correspondence from MassDOT are included asattachments to this Request for Responses. This project needs to be closely coordinated withTown staff, the general public, MassDOT, the Cape Cod Commission and the MetropolitanPlanning Organization (MPO) to keep this project moving forward. A detailed history of theproject can be found on the Towns website:

West Chatham Main Street Intersections and Corridor Project (http://www.chatham-ma.gov/Public_Documents/ChathamMA_Projects/WChatIntersectionCorridor)

A. SCOPE OF WORK

Although the Route 28 is under the States jurisdiction and this project is planned to be advancedthrough the Federal Aid process the Town is seeking to hire a Designer to complete the necessaryproject planning, public outreach and design work in accordance with Section 2.4, Step IV:Environmental, Design and ROW process of the Project Development and Design Guide togenerate 25%, 75% and 100% traffic designs to implement the design objectives identified in the

PIF. Detailed field survey is not anticipated as part of this Scope of Work as MassDOT hasagreed to conduct this work and has initiated field data collection. The Town will also makeavailable any information found in the Towns Geographic Information System (GIS).

MassDOTs Standardized Scope of Services Guidance for Preparing Work Hour EstimateForms for Consulting Services and Workhour Estimate Forms for Consultant Services (bothavailable @ http://www.mhd.state.ma.us/default.asp?pgid=content/publicationwkhr&sid=about)shall be used by the selected Designer to highlight the specific scope of work details indeveloping the work hour estimate and fee for this project.

Step IV begins the process of environmental review, project design, and right-of-way (ROW)

acquisition involves the following distinct and tightly integrated elements:

Public Outreach Environmental Documentation and Permitting Project Design Right-of-way confirmation/acquisition


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Public outreach activities and requirements will need to be integrated within each of the technicaltasks. This involvement will help to ensure the projects ultimate success. While the technicalrequirements for environmental, design, and ROW efforts are presented sequentially in theProject Development and Design Guide, the above activities need to be conducted concurrentlyand in a coordinated process to ensure that the ultimate project is acceptable, constructible,permittable, and addresses the identified Town and States needs.

Note: References to Section Numbers are to MassDOTs Project Development and Design Guide

1. Review of Existing Planning MaterialsThe Town of Chatham will expect the selected Designer to review the materials generated to dateincluding but not limited to the PNF and PIF, West Chatham Grant Study (including traffic count& accident data), and other relevant planning documents and data on file with the Town. TheDesigner shall also be responsible for acquainting itself with the general location ofenvironmental resources, cultural and historic resources, major topographic features, and utilitiesthat the proposed transportation improvements may affect. The Designer will meet with Town

Staff to review progress to date in a kick-off meeting.

Meeting: One (Kick-Off)

2. Develop Public Outreach ProgramDue to the high visibility and local interest in this project, the Town is looking for the selectedDesigner to develop a public outreach program for the design phase of this Complete Streetproject. The public outreach program developed needs to solicit input from abutters,neighborhood associations, and the community at large to help solidify broad project support for

improvements brought forward for consideration by MassDOT. The Town of Chatham islooking for the Designer to develop an efficient Public Outreach Program, that not only includesthe required public hearings at the milestones identified by MassDOT, but may also include (butnot limited to) Public Information Meetings, stakeholder meetings, individual meetings withproperty owners and methods to keep the public apprised of project progress.

Deliverable: Public Outreach Program Approach Memo and its Implementation over the

course of the Project

3. Environmental Documentation and PermittingThe Designer must initiate early coordination with the local environmental boards andcommissions to review the project area and identify any specific issues or concerns. TheDesigner needs to initiate early coordination with the Chatham Historical Commission (CHC)and Historic Business District Commission (HBDC) by requesting their review and comment onthe proposed scope of work and/or a locus plan showing project limits and copy the StateHistoric Preservation Officer (SHPO). The Designer should consult with the MassDOT Cultural


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Resources Unit for early coordination with the Tribal Historical Preservation Officer (THPO), ifnecessary

The Designer will send copies of the proposed scope of work and a locus plan showing projectlimits to other environmental agencies to initiate early coordination. All correspondence fromthe early coordination tasks should be documented, copied to key project participants, includingMassDOTs Project Manager, the District Office, and the MassDOT Environmental Section, and

made part of the projects permanent record.

Deliverable: Environmental Documentation Record

Determine MEPA and NEPA Project Category MEPA Determination (see Section 2.4.2.2)

The Designer, in coordination with the MassDOT Environmental Section, will be responsible fordetermining the MEPA and NEPA project category. The Designer should obtain or develop thenecessary information to enable this determination to be made. The type of information needed isdiscussed with the MassDOT Environmental Section. All environmental review and permitsubmissions and coordination with the agencies will be made through the MassDOT

Environmental Section. Copies of all applications, submissions, and permits will also be sent tothe District Environmental Engineer. A determination should be made, in compliance with theMEPA regulations, whether the project: (1) does not trigger MEPA jurisdiction, (2) exceeds theENF review thresholds, or (3) is a categorical inclusion and requires an EIR.

If it is determined that the project exceeds the MEPA review thresholds, the Designer shouldprepare an Environmental Notification Form (ENF) and submit it to the MassDOTEnvironmental Section for processing at the Executive Office of Environmental Affairs (MEPAUnit). After the consultation and scoping period, EOEA will determine whether anEnvironmental Impact Report (EIR) is required. If, prior to filing, it is determined that the projectis a categorical inclusion, an ENF and an EIR are required. A mutual decision will be made at

that time if the Designer or the Environmental Section will be responsible for the preparation ofthe ENF and EIR. Classification of a project in accordance with the MEPA review thresholdsshould be discussed with the MassDOT Environmental Section.

NEPA Determination - If the project involves federal funds or other federal action, adetermination should also be made regarding compliance with the NationalEnvironmental Policy Act. A determination should be made in accordance with theregulators of the lead federal agency regulations (in most cases, FHWA) whether theproject: (1) is a categorical exclusion (CE) (Class II action) and does not require federalagency approval, (2) is a CE (Class II action) but requires additional documentation andFHWA approval, (3) requires preparation of an Environmental Assessment (EA) (Class

III action), or (4) requires preparation of an EIS. As indicated in the "Begin InteragencyCoordination Section, an agreement should be reached with the appropriate federalagencies on the NEPA project category. The MassDOT Environmental Section willfacilitate such an agreement.

Deliverable: MEPA, NEPA and CE documentation.


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Determine Other Applicable Federal, State and Local Environmental Laws and Requirements

(see Section 2.4.2.3)

The Designer, in coordination with the MassDOT Environmental Section, will be responsible foridentifying and complying with all other applicable federal, state and local environmental lawsand requirements.

Deliverable: Checklist of the anticipated environmental documentation and permits and acoordination meeting to review these assumptions and their requirements with the

MassDOT Environmental Section.

Process Environmental Documents (see Section 2.4.2.4)

Preparing and processing this environmental documentation should occur concurrent with thedevelopment of the 25% Design plans. For the MEPA process, the environmental documentationmay include (1) an Environmental Notification Form and (2) A Draft Environmental ImpactReport and a Final Environmental Impact Report. For the NEPA Process, the environmentaldocumentation may be (1) documentation for a categorical exclusion, (2) an Environmental

Assessment, or (3) a Draft Environmental Impact Statement and a Final Environmental ImpactStatement. A determination of the environmental documentation required is described above.

Interagency Coordination Project delays can be minimized by early and on-going coordinationwith Federal, state, and local agencies with jurisdiction by law or special expertise. The Designershall consult the MassDOT Environmental Section, or its website, regarding this effort.Communication with environmental resource agencies and boards should take place beforecompletion of the preliminary (25%) design.

Deliverable: Documentation of Interagency coordination documentation. The Designer

is responsible for the environmental documentation needed for the MEPA and NEPA

processes and other required permits and clearances.

Environmental Requirements for the Preliminary (25%) Design Submission (see Section

2.4.2.5)

The Designer is responsible for providing detailed information concerning environmentalelements of the project to be included with the 25% Design Submission to assist in theidentification of project impacts and to expedite environmental clearances.

Deliverable: 25% Design Submission Checklist and Copies of all correspondence during

information gathering made part of the projects permanent record.

25% Submission Environmental Review (see Section 2.4.2.6)

MassDOTs Environmental Section will evaluate the data collected during the 25% Designprocess and the plans submitted. They will determine whether the project can be designed todesired design criteria, or if design changes or mitigation plans will be required to resolveenvironmental issues and community concerns.


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Review Project Changes for MEPA Purposes - After the initial MEPA project categorydetermination and MEPA processing, the Designer, in coordination with the MassDOTEnvironmental Section, will have responsibility to periodically review changes to thehighway project during the design phase to determine whether future MEPA review isneeded. If there have been changes to the original project and the project was statutorilyexempt or categorically excluded from the MEPA regulations then the Designer mustdetermine whether the changed project is still statutorily exempt or categorically

excluded. If so, then no further MEPA review is necessary at that time. If the changes aresuch that the project now exceeds the review thresholds, or is now a categorical inclusion,then further MEPA review is necessary. The Designer should refer to the DetermineMEPA and NEPA Project Category (described above), discuss with the MassDOTEnvironmental Section, and take the appropriate action. If the original project exceededthe MEPA review thresholds or was a categorical inclusion and the project has changed,then the Designer may need to prepare a Notice of Project Change (NPC) and submit it tothe MassDOT Environmental Section for processing. Additional details about the Noticeof Project Change are to be discussed with the MassDOT Environmental Section. Basedon information in the Notice of Project Change, EOEA will determine whether thechange in the project or change in the ambient environment significantly increases the

environmental consequences of the project and warrants resubmission of an ENF, re-scoping, supplementary documentation, or a further EIR. Also, even if no changes aremade to a project that requires an EIR, further MEPA review may be necessary. If morethan three years have elapsed between the filing of a Final ENF and the filing of a FinalEIR, or if more than five years have elapsed between the filing of a Final EIR and asubstantial commencement of the project, the Designer, through the EnvironmentalSection, must notify EOEA. EOEA will consult with MassDOT, agencies, and personswho previously participated in project review and will determine whether the lapse intime or change in the ambient environment significantly increases the environmentalconsequences of the project and warrants resubmission of an ENF, re-scoping,supplementary documentation or further EIR. The MEPA process can be time-consuming

and result in design changes to the project. It is, therefore, critical that the Designerperform this periodic review often, whenever a project change is contemplated. At aminimum, the Designer should perform this review at the 25%, 75%, and 100% Designphases.

Review Project Changes for NEPA Purposes - After approval of the categoricalexclusion determination, FONSI, or Final EIS, the Designer, in consultation with theMassDOT Environmental Section and FHWA, will be responsible for periodicallyreviewing the highway project during the design phase to determine whether or not theapproved environmental document or categorical exclusion determination remains valid.The periodic review should be documented when determined necessary by FHWA. This

review should occur at the same time as the review of project changes for MEPApurposes and also prior to requesting any major project approvals from FHWA (i.e.,authority to undertake final design, authority to acquire a significant portion of the right-of-way, or approval of plans, specifications, and estimates).

Interagency Coordination - Continual interagency coordination is imperative throughoutthe design phase to address issues that may affect the processing of permit applications.These issues can be discussed and resolved before they cause a critical disagreement or


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time delays on a specific project. Follow-up contact with resource agencies willdetermine whether additional information on the project is needed. This coordination mayalso alleviate the need to reopen an environmental issue at the time the permit is appliedfor, which may be well after this issue was presumed to have been resolved in anenvironmental document. If interagency coordination is performed properly, there shouldbe no surprises during the permitting process.

Deliverable: Ongoing Interagency coordination.

Define and Initiate Permit Process (see Section 2.4.2.7)

Environmental clearances and permits should be secured as early on in the design process as ispracticable. The term "Permit Process" refers to any process or regulatory program that involvesobtaining a permit or some other type of sign-off from a federal, state, or local agency.Identification of applicable permits is completed prior to the 25% Design Submission. Initialcoordination, data gathering continues throughout the design process. Formal submission ofapplications to regulatory agencies should be done as soon as the required information isavailable, but no later than the 75% Design Submission.

Each permit process is unique and involves interagency coordination, information submission,possibly special public hearings, and specific forms or applications.

Deliverable: Develop an environmental permit checklist that indicates all environmental

permits or clearances required and not required for the project.

Complete Permit Processes (see Section 2.4.2.8)

During the period from 25% but no later than 75% Design, the designer will complete andsubmit all necessary forms or applications to the appropriate agencies for the required permits.

Permit applications (including subsequent copies of all completed correspondence, etc.) andpermits will be copied to the appropriate District Environmental Engineer.

Deliverable: Obtaining all required permits.

4. Project DesignThere are generally three major phases of design, including: Preliminary Design (25%Submission), Final Design (75% Submission and 100% Submission) and Plans, Specifications,and Estimate (PS&E). As the project moves into design, the project defined in the Project

Planning phase is developed in more detail and design documents for the project are produced.It is imperative that the Designer is knowledgeable about the context of the project, about theissues raised during planning, and about the desires of the community, MassDOT, and theregulatory agencies concerning project implementation prior to initiating the design. Title sheetsto all plans (with the exception of the final stamped mylars) should be stamped with the designstage (25, 75, 100, PS&E) and date.


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Preliminary (25%) Design Process (see Section 2.4.3.1)

The first step in the design process is referred to as preliminary design and results in thesubmission of 25% Design plans. The following activities are necessary to develop the

preliminary (25%) project design:

Obtain Survey Data The Designer will contact to provide survey data the MassDOTSurvey Section has collected/complied for this project.

Prepare Base Plans - This activity includes checking field notes, establishingcoordinates, determining the scale used in plotting, and plotting the survey on base plans,base profiles, and base (original ground) cross-sections. Work involved in plottingincludes computing and adjusting the baseline, traverses and levels. Details on base planpreparation are included in Chapter 18 of the Project Development and Design Guide.

Request/Compile Necessary Traffic Data - The Designer must obtain data on thetransportation operational characteristics for the project area. These data are likelyavailable from the Project Planning phase. MassDOT can assist with gathering the trafficdata. For more information, please refer to Section 2.2 or Chapter 3, Section 3.4 of theProject Development and Design Guide and the Traffic Section of MassDOTs 25%Design phase submission requirements provided in the Appendix of the ProjectDevelopment and Design Guide. Both existing and projected transportation data isrequested for all modes of travel using the facility.

Develop Horizontal and Vertical Geometrics - The Designer must develop the basicroadway horizontal and vertical geometry. All geometric data must be calculated at this

stage (stations, bearings, distances, horizontal and vertical curve data, etc.). The designcriteria are discussed in Chapter 4 of the Project Development and Design Guide.

Develop Typical Cross-Sections- Typical cross-sections are developed based on designrequirements. Typical cross-sections show design elements that will predominatethroughout the project. For additional detail, the Designer should refer to Chapter 5 of theProject Development and Design Guide. Particular attention should be paid tomultimodal accommodations in the definition of these cross-sections and work completedduring the planning phase to address user needs. The Designer should also seek tominimize impacts to utilities, to the extent feasible and without compromising useraccommodation, as utility impacts can significantly contribute to project costs and delays.

Coordination with Landscape Design - If landscape Designers have not beenpreviously involved in the project, they should be consulted at this point to assistintegration in the roadside, structures, urban design and scenic consideration intogeometric design (horizontal, vertical, and cross-sectional elements). Additional guidanceon landscape design is provided in Chapter 13 of the Project Development and DesignGuide.


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Develop Draft Traffic Signal Plan (if required) - A Draft Traffic Signal Plan isdeveloped based on guidelines provided in the most current version of the Manual onUniform Traffic Control Devices. This plan shows the proposed placement of trafficcontrol devices and is based on traffic counts, turning movements, warrants, and capacityanalyses. This is in accordance with the "25% Submission Guidelines" prepared by theMassDOT Traffic Section.

Develop Preliminary Pavement Design - The pavement design anticipated for the projectneeds to be developed including determination of rigid or bituminous pavement and adesign section. Pavement cores and/or test pits will be required to develop the pavementdesign. Chapter 9 of the Project Development and Design Guidedetails the appropriatepavement design to be completed at this stage of design.

Develop Preliminary Right of Way Plans - Right-of-way requirements for the projectshould be estimated at this stage in design. Preliminary 25% plans will include: parcelnumbers, dimensions for all proposed acquisitions and areas of anticipated takings andeasements.

Develop Preliminary Cost Estimate - The Designer will prepare a preliminary costestimate based on the latest project information. It is important that this estimate be ascomplete as possible based on quantity estimates and current unit prices and withcontingencies. Refinements are to be expected as the design develops, but this estimateshould reflect project costs as accurately as they can be defined at the 25% Design stage.This cost estimate should itemize the participating (costs to be covered by theanticipated funding source) and non-participating (costs to be covered by the proponent)items. The determination ofwhat work elements are eligible for funding should relateback to the project need definition.

Functional Design Report - A Functional Design Report (FDR) is a necessary

component for all transportation and safety improvement projects submitted to MassDOTfor 25% review, including mitigation projects developed through the MassachusettsEnvironmental Protection Agency (MEPA) process.

Design Exceptions Report - The design guidance contained in the Project Developmentand Design Guideis intended to provide project proponents with sufficient flexibility toaddress the unique and diverse conditions encountered on the Commonwealths streetsand highways; however, there may still be occasions when design exceptions arenecessary. For these circumstances, the project proponent must complete a DesignException Report as part of the FDR and transmit it to MassDOT with the 25% Design.

25% Project Submission - Available layout and geometric data and reports developed inprevious tasks are assembled for submission and review by MassDOT. A checklist of the25% Design submission requirements is provided in Appendix 2-A-8 of the ProjectDevelopment and Design Guide.

Submit Plans to Utilities Engineer - Concurrent with the 25% submission, theconstruction plans should be submitted to the MassDOT Utilities Engineer as indicated inthe Submission Guidelines.


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25% Project Review - The 25% package is reviewed by FHWA, municipalities, andMassDOT design personnel, as necessary. The review is conducted to identify problemsand to ensure that the project is advancing properly. Comments resulting from the reviewmust be addressed prior to proceeding with the Design Public Hearing.

Conduct 25% Design Hearing - A Design Public Hearing is held for projects subsequent

to the review and acceptance of the 25% Design plans by MassDOT.

Obtain 25% Project Approval - The 25% Design approval is the first written approval inthe highway design process by MassDOT and/or FHWA. The Designer must receive the25% project approval before proceeding with the project into Final Design.

Deliverable: Compliance with all items noted in this section.

Initiate Final (75%) Design (see Section 2.4.3.2)

Once the preliminary design has been reviewed and approved by MassDOT, the Designer

proceeds into the final design process, as outlined below:

Refine Horizontal and Vertical Geometry - The Designer will refine the horizontal andvertical alignment, if required.

Prepare Subsurface Exploratory Plan (if required) - After the alignment, profile,location, and structure types have been defined and approved (25% approval), asubsurface exploratory program is developed for the required design. Before developingthe program, the Designer should contact the Soils Unit of the Research and MaterialsSection of MassDOT to discuss the proposed program of investigations. Plans for theprogram are then developed and submitted to the Research and Materials Section for

review and/or implementation. Information required to implement a subsurfaceexploratory program includes: boring locations plotted on plans, including a scheduleshowing station, offset, highest bottom elevation, and a column for remarks and boringnotes. Borings for proposed structures should also be plotted, including the footingoutlines. The District Offices will be furnished with a list of all property owners withtheir mailing addresses so they can be notified. A list of all the utilities within the projectlimits (as well as the name, address, and telephone number of the appropriate utility orpublic official to contact) will be made available to the MassDOT Research and MaterialsSection to include in the special provisions of the boring contract.

Develop Construction Cross-sections - The proposed roadway cross-sections, based on

the horizontal and vertical geometry, and the typical sections, are drawn on the base(original ground) cross-sections. These cross-sections are included as part of the contractdocuments.

Develop Construction Plans - The horizontal and vertical geometry, including thelocation lines, developed in the preceding activities are refined. The plans should includeall drawings and data necessary for construction of the proposed project. Chapter 17 of


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the Project Development and Design Guide provides details on construction planrequirements.

Develop Traffic Management Plan (TMP) Through Construction Zones - A TrafficManagement Plan is required for any project which disrupts existing travel patternsduring construction (this includes pedestrians, people with disabilities, bicyclists, andmotor vehicles). If a project is on a local road or uses a local road for a detour, the

municipality must review and approve the TMP. The MassDOT Traffic Engineer orDistrict Highway Director reviews and approves TMPs as appropriate. Chapter 10 of theProject Development and Design Guide discusses traffic control through constructionzones.

Develop Traffic-Related PS&E Data - For projects involving lighting, traffic signals,signs, pavement markings, and traffic controls for construction operations, plans, specialprovisions and estimates are submitted to the Traffic Engineer for review and approval.

Develop Pavement Design - The Designer will conduct the pavement design analysis. Allpavement designs will be reviewed and approved by the MassDOT Pavement Design

Engineer. The design must conform to approved MassDOT methods and must include thedocumentation of all background data as detailed in Chapter 9 of the ProjectDevelopment and Design Guide.

Develop Drainage Design - The Designer is responsible for developing a comprehensivedrainage plan that will adequately drain the roadway. In addition, the drainage plan mustalso protect the adjacent landowners, wetlands, and public water supplies from drainagerelated problems. The Designer determines the sizes, types, locations, and constructiondetails for each drainage appurtenance based on hydraulic calculations and environmentalconsiderations. When a bridge or major culvert is involved, the MassDOT HydraulicsSection, Bridge Section and Environmental Section should be consulted. Chapter 8 of the

Project Development and Design Guide and the MassDOT Storm Water Handbookshould be consulted prior to initiating drainage design.

Coordinate Utility Relocations - Although the Utilities Engineer provides directMassDOT contact with the utilities, the Designer may be involved in the process toensure that the relocations are appropriate. The Designer's level of effort for this activityvaries with the project, the utility involved, and the type of relocation. In addition, theDesigner may also be involved in coordinating Force Account and BettermentAgreements.

Update Construction Plans - In addition to all of the known existing details, the plans

should include the following proposed details: road surface, water supply, roadwaywidth, roadside barriers, centerline, demolitions, drives and walks, bridges, traffic controldevices, slopes, edging, curbing, and berms, fences, drainage appurtenances, curb cutramps, ditches, pedestrian access/accessible route for people with disabilities, bicycleaccommodations, wetland resource areas, landscaping, vernal pools, sub-drains (Chapter18 of the Project Development and Design Guide discusses the content of theconstruction plans).


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Develop Special Provisions - The Designer develops special provisions for the project.Special provisions are used to explain conditions or special construction practices notcovered in the current edition of theMassachusetts Standard Specifications for Highwaysand Bridges or Supplemental Specifications to the Standard Specifications for Highwaysand Bridges. In the preparation of special provisions, refer to Standard Nomenclature andDesignation of Items. A draft copy of the special provisions must be provided at the 75%submission. Special provisions will include but not be limited to: scope of work

(including locus map, project limits, and project length), provisions for travel andprosecution of work, work schedule, list of utility owners (with name and address, ofcontact person), list of items which have material options, individual contract items notcovered in Standard Specifications, or if deviations to the Standard Specifications aremade. The MassDOT Standard Nomenclature booklet identifies those items specificallyrequiring: a Special Provision, special precautions (other facilities such as structuralfoundations, ponds, streams, etc., special permission or construction methods stipulatedin the environmental permits, copies of permits, licenses, certificates, or Orders ofConditions (when available) and scheduling requirements (milestones, completion dates).The Specification Section will provide standard inserts ("boiler-plate") into the specialprovisions booklet.

Update Cost Estimate - Definitive costs for some items previously uncertain (becausethey depend on design features impossible to specify earlier) can now be calculated. Allcosts should be consolidated so that the 75% estimate reflects total costs as accurately asthe latest project data will allow. An update of all non-participating and participatingitems must be included as part of this submission.

75% Project Submission - All materials developed for the project are compiled andsubmitted at this time. This includes a written response to comments received on the 25%submission. A checklist of the 75% submission requirements is provided in Appendix 2-A-9 of the Project Development and Design Guide. It is also helpful in the review

process if all significant changes in the design that have occurred since the 25% approvalare summarized and explained in the transmittal letter.

Submit 75% Plans to Utilities Engineer - The 75% plans are transmitted to MassDOTsUtilities Engineer for distribution to the affected utilities for their review. All bettermentsand special utility considerations are noted.

75% Project Review - The 75% Design Package is reviewed by the FHWA, variousMassDOT sections, and municipalities, as appropriate. A coordinated on-site review withrepresentatives of affected groups should be considered at this time, including MassDOTDistrict construction personnel.

75% Project Approval - The 75% approval is granted when the plans are approximately90% complete, and all the steps between the 25% and 75% stages in the SubmissionGuidelines have been properly addressed. After 75% approval, the Designer can proceedwith the preparation of the 100% PS&E for the project.



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100% Design Package (see Section 2.4.3.3)

After review of the 75% Design, the Designer needs to complete the following steps to completethe design process.

Develop Traffic Control Agreement with Municipality (if required) - A Traffic ControlAgreement is prepared for city or town roads, if necessary. It is not required for statehighway projects or non-Federal-aid projects. The agreement will define the permanenttraffic control, regulations, and devices needed to ensure the system will be operated andmaintained as designed. The agreement will be signed by the highest elected localauthority, by the Town or City Council, by the municipal legal counsel, and byMassDOT. Copies are distributed to the FHWA, City/Town, MassDOT Commissioner,Traffic Section, and the District Highway Director.

Finalize Construction Plans - Construction plans are finalized and assembled during this

activity. Final construction plan requirements are further discussed in Chapter 18 of theProject Development and Design Guide.

Finalize Cost Estimates - Project quantity estimates are prepared based on a list of itemscompiled for the project. The Designer must use a computer spreadsheet to enter thequantities and unit prices for each item. The Designer must prepare a cost summary sheet.Chapter 18 of the Project Development and Design Guide describes MassDOTestimating procedures.

Submit Construction Plans to Utilities Engineer - The completed construction plans aretransmitted to the Utilities Engineer for distribution to the affected utilities. All

betterments and special utility considerations are noted. For additional information, referto the MassDOT Utility Accommodations Policy and the 100% Submission Guidelines.


5. Right-of-Way Confirmation/AcquisitionLayout plans, descriptions, and orders of taking are required to establish highway right of wayfor all projects which involve land acquisitions. The proposed layouts may result in changes toexisting state highway layouts or to existing county, city, or town layouts, or may revise existing

limited access provisions. All proposed layouts must be accurately computed. Where a projectinvolves more than one municipality, separate layouts are required for each. Railroad baselinesshould be tied to the state highway layout. The process for acquiring right of way or easementsneeds to be progressed as the design progresses.


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Preliminary (25% Design) Right-of-Way Plans (see Section 2.4.4.1)

When land acquisition or easements are involved, the Designer must identify existing andproposed layout (locations) lines, easements, property lines, corner markings, names of propertyowners, access points, and the dimensions and areas of estimated takings and easements as partof the 25% Design. When land acquisitions are made by MassDOT, ROW plans are required.Specific requirements for developing Preliminary Right-of-Way Plans are provided in Chapter

18 of the Project Development and Design Guide. Preliminary ROW and/or layout plans will beprepared at 25% Design to produce legible reproductions. Each sheet will be labeledPreliminary Right of Way.

As required by state law, when land acquisitions are made by the state or a municipality, theprocess should be followed in accordance with The Uniform Relocation Assistance and RealProperty Acquisition Policies Act of 1978 as amended. Certification of this layout procedure bythe MassDOT Right of Way Bureau is required (MGL Chapter 81). The Designer and the Townwill work closely with the Right-of-Way Bureau during the entire acquisition process to facilitatethe necessary acquisition and ensure that Federal and State requirements are met. At the initiationof the process, the municipality will designate a coordinator/liaison to work with the Community

Compliance section of MassDOT. Guidance documents for municipalities involved in propertyacquisition for Federal-Aid and Non-Federal-Aid projects are available on MassDOTs website.

Deliverable: Development of compliant ROW plan for 25% design

Preliminary Right-of-Way Plans (75% Design)

The Designer will confirm the acquisitions in the 25% ROW submittal are adequate for the 75%Design, or provide revised ROW Plans. ROW acquisition information will be posted on thepreliminary ROW plan by the Designer when the Designer obtains the information.


Final (100%/PS&E Design) Right-of-Way Plans (see Section 2.4.4.2)

After the Layout or Taking documents are recorded, the preliminary ROW plan will become thefinal ROW plan. Each sheet of the plan will be labeled Final Right-of-Way Plan, and the planwill be subject to any additions and revisions that may be required later. Any additions andrevisions with dates will be noted. Specific requirements for the Final Right-of-Way Plans arepresented in Chapter 18 of the Project Development and Design Guide.

Finalize Layout Plans and Order of Taking - As soon as feasible after the 75% projectapproval, Layout Plans and the Order of Taking are finalized by the Designer. Thisinvolves checking the plans for completeness and preparing the Order of Taking.



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6. Completion of Environmental Permitting/Design/ Right-of-Way ProcessThe conditions under which the project design and environmental permitting are complete andapproved is when all documents necessary to publish the bid documents are complete, unlessotherwise directed by the Deputy Chief Engineer of the MassDOT Projects Section, the ChiefEngineer of MassDOT, or the MassDOT Commissioner. The recommended format for submittingthe final Federal Aid and Non- Federal Aid Plans, Special Provisions & Estimate are described in

Chapter 18 of the Project Development and Design Guide and the Standard Specifications forHighways & Bridges.

PS&E Completeness Review (see Section 2.4.5.1)

Upon receipt of a PS&E submittal, MassDOT will review the submittal for completeness asfollows:

Three completed copies of the PS&E Bridge Section approval of the Bridge Plans Special Provisions & Estimate No proprietary items in the Special Provisions & Estimate unless they are justified as an

overriding public interest. (Federal oversight projects require FHWA approval.)

The PS&E satisfies all the latest Engineering Directives/Policies/ Codes/Manuals. Hazardous Materials Special Provisions & Estimate are included. Environmental Permits, Licenses and their conditions (if any) are included. Project ITS elements conform to the regional architecture. The Right-of-Way Certificate and its conditions (if any) are included. Commitment letter from the Municipality for Non-Participating funding is included. If Federal Aid, the project is in the current year STIP and the estimated cost is within the

approved STIP amount. (For projects under $5 million, the total cost must be within

$500,000 of the STIP amount; for projects costing more than $5 million, the total costmust be within 10 percent of the amount programmed on the STIP.)

Special provisions are provided for the asterisked items in the Preliminary Estimate ProofSheet. Care should be taken not to duplicate the standard specifications.

Items mentioned in the Special Provisions are also in the Estimate. The names, addresses, and phone numbers of the utilities owners, municipalities officials

and other contact persons are in the contract.

Submission of Plans, Specifications, and Estimate for Procurement (see Section 2.4.5.2)

MassDOT is responsible for submitting the final PS&E package to the Capital Expenditure

Program Office (CEPO) and the Construction Contracts Section. The final PS&E is distributedwhen the project design is complete and all documents necessary to publish the projectadvertisement are in order, unless otherwise directed by the Deputy Chief Engineer of the ProjectsSection, the Chief Engineer of MassDOT, or the MassDOT Commissioner.


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Page 16 of 22

Environmental Permit Checklist Review (see Section 2.4.5.3)

In addition to ensuring completeness of the design and right-of-way process, the proponent needsto ensure that all necessary environmental permits and clearances are complete. Step IVOutcomes: A designed and permitted project ready for construction.

Deliverable: Completed environmental permits and clearances checklist

7. Construction Phase ServicesThe Designer should be available during the construction phase to coordinate with MassDOTand the Town by:

Attending the preconstruction conference Providing construction advice Attending meetings/field visits as required Inspecting/fine tuning of traffic signal equipment.

Note: All project deliverables shall be provided in both hardcopy and electronic formats.

Electronic versions of all submissions shall include both a .pdf format for web posting and

native format the document was created in for archiving.

B. Response Requirements

Seven (7) copies (six (6) bound and one (1) unbound) of the Response must be furnished to JillR. Goldsmith, Town Manager for review by the Selection Committee. The Response must

include:

1. The identity of the individual, partnership or corporation applying for contract award. If theapplicant is a partnership or joint venture, the Response should specify who will act as thelead consultant for purposes of assuming contractual responsibility. If the Designer intendsto sub-contract any other work required in the scope of services, the sub-contractor must beidentified.

2. A description of the Designer's approach to this project: methodology, demonstratedunderstanding of the community's needs, and the consultant's expectations of assistance and

services from the Town. In addition to following the MassDOT design process, theDesigners proposed public outreach approach (as noted in the Scope of Work) needs to behighlighted.

3. Qualifications statement, including academic and professional work experience for personnelassigned to the projects attesting to capacity to perform the required work program. Resumesare required for all project personnel.


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Page 17 of 22

4. Examples of three representative projects illustrating the Designers capabilities on similarprojects:

Demonstrating ability in presenting engineering concepts and plans at public meetings,including use of renderings and photo simulations

Implementing a successful Public Outreach Program Displaying experience in representative Complete Street traffic engineering projects on

Cape Cod and in Massachusetts

Providing evidence of having satisfactorily submitted 25%, 75% and 100% Designs toMassDOT that advanced to Step V (Programming) in the Project Development Process

5. Examples of up to three projects illustrating the Designers demonstrated experience withDesign Exceptions as detailed in Chapter 2, Section 2.11 of the Project Development and

Design Guideand further guidance described in in Engineering Directives E-97-007 and E-99-002.

6. Evidence of current MassDOT prequalification status (mandatory)

7. A client reference list, with names, addresses, and telephone numbers, especially for clientsfor whom the consultant has performed similar services in the past.

8. Any other information deemed relevant to the project, and which the consultant believes willfurther the competitiveness of the Response, including work samples from similar completedprojects.

9. Certifications: Non-Collusion Certificate and Massachusetts State Tax Payment Certificatemust be submitted with the Response.

Any Response that fails to include all of the above information will be rejected asunresponsive, and will not be afforded a complete review by the Selection Committee.

C. Selection Criteria

The selection process will include an evaluation procedure based on the criteria identified below:

Depth of experience with similar projects on State roads with the municipality as theprimary client while also meeting MassDOT project requirements

Proven understanding and experience with the MassDOT process spelled out in: theProject Development and Design Guide, Standardized Scope of Services Guidance for

Preparing Work Hour Estimate Forms for Consulting Services and Workhour


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Page 18 of 22

Estimate Forms for Consultant Services in association with 25%, 75% and 100%design submission requirements.

Strength and credibility of client references

Professional qualifications of the personnel assigned to the project(training/educational background appropriate to the project described herein)

Desirability of the proposed approach to the project and the demonstratedunderstanding of the Towns project goals as specified in the PIF

Excellence in communication skills and quality of graphical presentation ofengineered concepts

Familiarity with Chatham and Cape Cod

D. Response Review and Contract Process

The Selection Committee will evaluate each Response based upon the aboveSelection Criteria and rank them

Top ranked Designers may be invited for an interview with the Selection Committee Upon determining the highest ranked Designer the Selection Committee will forward

a recommendation to the Town Manager, the Town Manager will issue a notice ofselection to the highest ranked firm

To negotiate a contract the selected Designer will:o Develop a final scope of services and project schedule adhering to the

requirements contained in MassDOTs Project Development and Design Guidefor agreement

o Submit a fee structure based upon the agreed scope of services and projectschedule. The fee proposal will be submitted using the latest version ofMassDOTs Workhour Estimate Forms for Consultant Services.

Finalize scope, schedule and negotiate the fee. Execute contract and issue notice to proceed.


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Page 19 of 22

E. Submission of Response

Responses must be clearly marked: "Traffic Engineering Design Services for Improvementsto Route 28: West Chatham Intersections (Barn Hill & George Ryder Roads) and

Corridor

Responses should be addressed to:

Jill R. Goldsmith, Town ManagerTown of Chatham549 Main StreetChatham, MA 02633

NOTE: Any technical questions pertaining to this Request for Responses may be directed toTerry Whalen Principal Planner, Department of Community Development via email [email protected]. The deadline for written questions is 12:00 NOON on May 4, 2012.Responses by the Town to written questions will be returned no later than May 8, 2012.

The deadline for submission of Responses is 12:00 NOON on May 16, 2012


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Page 20 of 22

CERTIFICATE OF NON-COLLUSION

Traffic Engineering Design Services for Improvements to Route 28:

West Chatham Intersections (Barn Hill & George Ryder Roads) and Corridor

Town of Chatham, MA

The undersigned certifies under the pains and penalties of perjury that this bid or proposalhas been made and submitted in good faith and without collusion or fraud with any otherperson. As used in this certification the word person shall mean any natural person,business, partnership, corporation, union, committee club or other organization, entity orgroup of individuals.

FIRM_________________________ SIGNATURE________________________

ADDRESS_____________________ NAME (print)________________________

______________________________ TITLE______________________________

TELEPHONE__________________ DATE_______________________________


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Page 21 of 22

STATE TAX CERTIFICATION CLAUSE

Traffic Engineering Design Services for Improvements to Route 28:

West Chatham Intersections (Barn Hill & George Ryder Roads) and Corridor

Town of Chatham, MA

I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filedall state tax returns and paid all state taxes under law; I have addressed any tax liability and amin the process of setting up a plan to satisfy said liability.

_______________________________________ by:_____________________________* Signature of individual or Corporate OfficerCorporate Name (Mandatory) (Mandatory if applicable)

________________________________________** Social Security # of Federal Identification #

* Approval of a contract or other agreement will not be granted unless the applicant signs thiscertification clause.

** Your Social Security Number will be furnished to the Massachusetts Department of Revenueto determine whether you have met tax filing or tax payment obligations. Providers who fail tocorrect their non-filing or delinquency will not have a contract or other agreement issued,renewed or extended. This request is made under the authority of Mass. G.L. 62C s. 49.A.


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Page 22 of 22

ATTACHMENTS

Project Initiation Form (PIF)

MassDOT PRC Letter

MassDOT Public Outreach Letter


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COMMONWEALTH OF MASSACHUSETTS

MASSACHUSETTS DEPARTMENT OF TRANSPORTATIONHIGHWAY DIVISION

PROJECT INITIATION FORM

Project File Number: ____________________

Part I: Summary Information

A. Proponent Information

Municipality/Agency submitting form: Town of Chatham _______________________

Municip. Contact: Terry M. Whalen, AICP___ Completed by: Douglas C. Prentiss, PE____

Title: Principal Planner __________________ Title: Transportation Engineer ___

Department: Community Development __ Representing: Fay Spofford & Thorndike __

Email: [email protected] ______ Email: [email protected] _____

Phone: 508-945-5168 __________________ Phone: 781-221-1207 ___________

B. Geographic Location of Proposed Project or Program (check all that apply)

Highway Division District: Statewide District 3District 1 District 4District 2 District 5

MPO: Statewide Merrimack Valley MPOBerkshire MPO Montachusett MPO

Boston Region MPO NantucketCape Cod MPO N. Middlesex MPO

Central Mass MPO Old Colony MPOFranklin County TPO Pioneer Valley MPO

Marthas Vineyard Southeastern Mass MPO

Municipality(ies): Town of Chatham _____________________________________

______________________________________________________

______________________________________________________

C. Maximum Geographic Extent or Coverage of the Project or Program (Check one)

StatewideMassDOT Highway Division District-wide

Entire Metropolitan Planning OrganizationRegional Transit Authority district

Municipality(ies) only

MassDOT Highway Division Page 1 of 11 November 2009


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Highway Division Project Initiation Form Project File Number:

D. Facility Location

If the need and/or opportunity are related to a particular facility, please fill as a much of thefollowing information that applies. Please include a locus map.

Route Number(s): Route 28___________________________________________

Street Name(s): West Main Street __________________________________________________________________________________

From Cross Street: Barn Hill Road _____________________________________

To Cross Street: George Ryder Road _________________________________

Mile Marker: From: 11.5____________ To: 11.7 _______________

Intersection of: Barn Hill Road_______ and George Ryder Road _____

Address: 1563 West Main Street to 1700 West Main Street ___________________

Other Location Info: Route 28 Station 142+00 to 159+00 ______________________

_______________________________________________

If work is proposed on a bridge or bridges as part of the project, please complete the following:

Bridge ID Number(s): NA ____________________________________________

Facility Carried on Bridge: _______________________________________________

Facility Bridge is Over: _______________________________________________

E. Area Type

Please denote the area type of the projects location, as defined in the Chapter 3 of theGuidebook. Project limits may include more than one area type.

Rural Natural Suburban High Density Urban ParkRural Village Suburban Village/Town Center Urban Residential

Rural Developed Suburban Low Density Urban CBD



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Part II: Project or Program Descrip tion

A. Please briefly describe the proposed transportation project or program:

The proposed project is to re-design and modify a 1,700+ foot section of Route 28 (West MainStreet) in West Chatham to bring it into conformity and appearance with the rest of Route 28 in

Chatham, and make adjustments that will enhance safety, mobility of all users, calm traffic andimprove the appearance of the corridor, reflecting the intent of the Town of ChathamsComprehensive Long Range Plan and supporting the vision for this portion of West Chatham tobecome a pedestrian-friendly neighborhood center.

The roadway is 38-42 feet wide in this corridor today, which encourages motorists to travelabove the posted 40 mph speed limit. In addition, there is a two-way center left-turn lane alongthe corridor which is somewhat confusing for many drivers. It is the only such center-turn laneexisting on Route 28 in its 13-mile passage through Chatham. There is a 5-foot wide sidewalkto the north side, but most businesses are located on the south side, where there is nosidewalk. During the 2010 summer peak periods, George Ryder Road to the west operates atLevel of Service (LOS) D/F, (AM/PM), and Barn Hill Road to the east operates at a LOS of E/F(AM/PM) respectively. Both locations have limited sight lines and lack turn lanes. The right-of-way (ROW) is 60 feet in some locations.

The proposed projects design objective is to make safety and design improvement in a context-

sensitive manger, balancing the needs of the corridors users and property owners by

signalizing the Barn Hill Road intersection, narrowing the curb-to-curb width of the road by the

elimination of the two-way center turn lane, providing crossings for pedestrians and bicyclists,

adding a sidewalk on the south side separated from the road by a suitable green strip, and

adding an adequate multi-use sidewalk on the north side that would be separated from the

roadway by a 2- or 4-foot wide green strip. In addition, a single-lane roundabout is proposed at

the George Ryder Road/George Ryder South intersection that will serve to calm traffic entering

the corridor. Future 2020 traffic analysis indicates a LOS A/A for the roundabout, and LOS B/B

for the new signal at Barn Hill Road and Route 28, AM and PM respectively.

B. Estimated Costs

Please list available cost estimates or estimated cost ranges in current-year dollars. Pleaseattach any cost estimate work sheets or summaries:

Estimated Construction Costs: Estimated Other Costs:

Construction Items: $1,170,000 _______ Planning/Design: $180,000

Contingencies (@ 25 %): $292,500 ________ Right-of-way: $50,000Other Constr. Costs (@ 3 %): $35,000_________ Env. Mitigation: NA

Total Est. Construction Cost: $1,497,500 ______ Total Other Costs: $20,000 __________

C. Funding

Please identify any current or expected funding related to this need or opportunity, includingfederal earmarks in legislation, budget acts, or programs; state earmarks in bond bills, budget



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acts, or programs; funding provided by the municipality or other local agency; and/or fundingprovided by private entities:

Federal: NA ________________________ Year(s) ________ Amount:_____________

State: TIP _________________________ Year(s) 2013-2015 Amount: $1.5M ______

Municipal: Chapter 90 and CIP_____________Year(s) 2013-2015 Amount: $200,000 ______

Private: _____________________________ Year(s) ________ Amount:_____________

Other: _____________________________ Year(s) ________ Amount:_____________

___________________________________________________________________

D. Cross Section Data

Please fill in as much of the following project cross section information that applies. Currentdata should describe actual current conditions. Future w/o Project should describe estimatedfuture (20 years from now) conditions if the project is not implemented. Future with Projectshould describe estimated future conditions if the project is implemented.

CurrentFuture w/o

ProjectFuture with

Project Data Source

Project length (mi) 1,300+/- feet 1,300+/- feet 1,700+/- feet Site Visit & concept design

Speed limit (mph) 40 mph 40 mph 25 - 30 mph Site Visit

Design speed (mph) 45 mph 45 mph 30 - 35 mph Site Visit & concept design

Number of travel lanes 3 3 2 Site Visit & concept design

Travel lane width (ft) 13-14 13-14 11 feet Site Visit & concept design

Bike lane width (ft) 0 0 0 feet Site Visit & concept design

Shoulder width (ft) 1 foot 1 foot 2 - 4 feet Site Visit & concept design

Sidewalk width (ft) 5 feet 5 feet 5 & 10 feet*

Site Visit & concept design

Median width (ft) 0 0 0 Site Visit

Total cross section (ft) 43-47 43-47 34 Site Visit & concept design*5 foot sidewalk on south side 10 foot multi-use path on north side

E. Usage Section Data

Please fill in as much of the following usage information that applies. Current data shoulddescribe actual current conditions. Future w/o Project should describe estimated future (20years from now) conditions if the project is not implemented. Future with Project shoulddescribe estimated future conditions if the project is implemented.

CurrentFuture w/o

ProjectFuture with

Project Data Source

Traffic volume (AADT) 12,800 15,500 15,500 CCC dataPercentage of Trucks (%) 4.1 4.1 4.1 CCC data

Number of Pedestrians 20/peak hour 25/peak hour 30/peak hour CCC data

Number of Bicyclists 17/peak hour 21/peak hour 26/peak hour CCC data

Number of Transit Riders 2/peak hour 2/peak hour 4/peak hour Field observations

Num. of Parking spaces none none none Site Visit & concept design

Parking Utilization (%) NA NA NA Site visit



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Part III: Summary of Project Planning and Public Process Activities and Results

A. Planning Summary

Please summarize project-planning activities that were undertaken prior to the submission ofthis PIF. Please refer to pages 2-12 to 2-27 of the Guidebook for descriptions of suggestedactivities:

Prior to submission of this PIF, there were summertime observations of traffic operationsand field visits to measure roadway geometry to, collect a sign and pavement markinginventory and identify traffic control devices. Recent traffic information was collectedincluding traffic counts, accident data and vehicle speeds, all as a result of this projectinitiation. A detailed photo log was also collected. Numerous meetings were held locally, inaddition to in-house staff meeting as well as meetings with MassDOT District 5 projectdevelopment staff. Various concept plans were developed and traffic analysis conductedtesting the alternatives. With input from local groups and the Board of Selectmen, apreferred concept was developed that accommodated all road users (vehicles, pedestriansand bicycles) and provided acceptable levels of service in the 2020 Build condition.

None, other than completing the PNF (please attach). Please describe any updated PNFinformation, if any:

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

Project-focused planning study (please attach document).

Comprehensive corridor study and alternatives analysis (please attach document).

B. Public Participation Summary

Please summarize any public participation activities and results that were undertaken prior tothe submission of this PIF. Please include meeting dates, participants, issues, and outcomes,and note any opposition to the project/program. Please refer to Section 2-9 of the Guidebook

for descriptions of suggested public participation activities.



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There have been numerous meetings on this West Main Street project. Noted below is a

listing:

DATE PARTICIPANTS PURPOSE OUTCOME ________

1. 12/17/09 75+/- - Interactive public active workshop - Issues list ______

2. 2/7/10 50+/- - Public Presentation of Alternatives - DOT process____3. 3/12/10 8 - Inter-department meeting - Police/Fire input___

4. 6/14/10 5 - Solicit MassDOT D5 input - DOT direction ____

5. 6/30/11 50+/- - Alternatives Presentation - Citizen participation

6. 9/21/11 50+/- - Roadway ownership & utilities - Corridor Plan ____

7. 3/1/11 8 - Inter-department meeting update - Plan refinement _

8. 3/3/11 50+/- - Presented 2 scenarios - Plan detailed ___

9. 4/15/11 4 - Solicit MassDOT D5 input - DOT direction __

10. 4/26/11 50+/- - Board of Selectmen presentation - Board direction__

11. 5/3/11 50+/ - Board of Selectmen presentation - Board vote _____

C. Environmental Coordination Activities

Please summarize any environmental coordination activities and results that were undertakenprior to the submission of this PIF, such as meetings, filings, etc. Please include meeting dates,participants, issues, and outcomes.

It is not anticipated that any wetland impacts will occur with project.

D. Design Activities

Please summarize any design activities that were undertaken prior to the submission of this PIF.

Conceptual design was developed for various corridor alternatives using AASHTO

standards and Project Development and Design Guide criteria. Base plans were secured from

the consultant to the Town on the sewer design project that is currently under construction.

Various alignment schemes and concepts were developed for Town and public review. Traffic

analysis was also conducted for existing 2010 and future 2020 conditions. Design alternatives

included traffic signals, round-about and unsignalized intersections.

E. Right-of-Way Activities

Please describe any activities related to right-of-way undertaken prior to the submission of this

PIF.

At the conceptual level, encroachments outside the right-of-way (ROW) were identified,

primarily at the intersections. Area encroachments outside the ROW totaled approximately

7,900 SF-17,600 SF for the composite scenarios developed. Discussions occurred in the

public forum and in a few meetings with town staff and area abutters. The consensus of the



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Board of Selectmen is that they are not in favor of widespread land takings, which is why

they support as small a roundabout as possible.

Part IV: Project or Program Activities, Benefits, and Impacts

Please complete all applicable sections of Part IV to the extent possible.

A. Condi tion

1. Please describe the effect of the project/program on the surface condition of theroadway, path, or other horizontal facility.

West Main Street (Route 28) was recently under construction due to the sewer installation

and has a temporary overlay. The roadway is planned to be repaved completely sometime

in 2012.

2. Please describe the effect of the project/program on the condition of any roadside/facilityappurtenances, such as signs, signals, lighting, median barriers, guardrail, pavementmarkings, drainage facilities, curbs/sidewalks, fences, etc.

All signing is expected to be upgraded, with a new traffic signal, a new round-about and

pavement markings, curbing and crosswalks. A new sidewalk will be added to the south

side.

3. If the project/program includes a bridge or bridges, please describe its/their condition,such as bridge ratings, dates of inspection, weight restrictions, closings, structuraladequacy, functional obsolescence, condition of other bridge elements, etc., and thebenefit/impact of project:

NA

4. Please describe effect of the project on the condition of other facilities, structures, orequipment (buildings, noise barriers, bus shelters, bike racks, etc.)

The proposed project is expected to be designed and operated to enable safe access for all

users, thus it is anticipated that area business will make provisions for bike racks and

accommodations for pedestrians off-site.

5. Please describe the most recent repairs, preventive maintenance, rehabilitation,reconstruction, or replacement of the facility, including the extent and date.

See # 1 above

B. Mobility

1. Please describe the effect of the project/program on the magnitude and duration of trafficcongestion.



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Presently George Ryder Road to the west operates at Level of Service (LOS) D/F,

(AM/PM), and Barn Hill Road to the east operates at Level of Service (LOS) E/F (AM/PM),

respectively). Both locations have limited sight lines and lack turn lanes. With

implementation of the new traffic control measures, George Ryder Road/George Ryder

South intersection will operate in the future 2020 condition at a LOS A/A for the round-about

and LOS B/B for the new signal at Barn Hill Road will be serve to decrease congestion andside street delays. As a complete street project, pedestrian and bicycle amenities will be

added. A multi-use path is also proposed to accommodate pedestrian and bicycle

movement.

2. Please describe the effect of the project/program on travel time (not congestion-related)and connectivity/access for users.

The corridor travel speeds are desired to be lowered to 25 mph as compared to 42 mph

today. The posted speed limit is 40 mph today. The round-about and narrowed corridor will

serve to calm traffic and provide safe pedestrian crossings.

3. Please describe the effect of the project/program on other users of the facility includingchanges in service quality, number of existing and new users, and accessibility.

The new facility is proposed to better accommodate all users (bicycles, pedestrians and

vehicles). As noted in #1 above improved Level of Service will occur. Future year

projections will accommodate additional users. A new sidewalk will be provided on the south

side of the road where the businesses exist. In addition, a new shared use path will be

provided on the north side.

4. Please describe any proposed Intelligent Transportation System components of theproject.

Other than Opticom, none are proposed at this time.

C. Safety and Security

1. Please describe any highway safety concerns, such as number and severity of vehiclecrashes, crash rates, fatalities, etc., and the effect of the project/program on safety.

According to records provided by the Chatham Police department for the years 2006-2010,

both George Ryder Road/George Ryder South and the Barn Hill Road intersections are not

high crash rate locations and are below the MassDOT District 5 average of 0.62 MEV. The

corridor link between the intersections recorded 19 accidents for the same time period. The

calculated crash rate for this corridor segment is 2.78accidents permillion miles traveled,which is above the State-wide average rate of 1.16 accidents permillion miles traveledfor arural minor arterial. MassDOT data from 1999-2001 showed the Route 28/George Ryder

Road/George Ryder South intersection to experience over 6 accidents per year. At that time

this was one of the high accident locations in-town. No pedestrian or bicycle accidents were



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reported along this corridor. There are only 2 crosswalks across Route 28 and with a 38-42

curb-to-curb width, crossings are somewhat difficult. A narrowed roadway will decrease

crossing times and enhance safety. With the proposed project, 3 additional crosswalks are

proposed across Route 28 and 5 additional on the side streets.

2. Please describe any safety issues for other users such as pedestrians, bicyclists,persons with disabilities, transit riders, trucks, schoolchildren, etc., and the effect of theproject/program.

There are presently no on-road accommodations for bicycles. The present 5-foot wide

sidewalk on the north side is used by both pedestrians and bicycles. There is no designated

CCRTA bus stop, although field observations indicated bus boardings/unloadings occur at

the Route 28/Barn Hill Road intersection. There is constrained geometry at both the Route

28/George Ryder Road/George Ryder South intersection and the Route 28/Barn Hill Road

intersection.

3. Please describe the effect of the project/program on security, such as vulnerability,evacuation procedures, hazardous materials, etc.

An improved corridor will provide a safe evacuation route and a better route for emergency

vehicles.

D. Land Use and Economic Development

1. Please describe any project/program issues or opportunities related to area businesses,such as access to labor, parking, noise, freight access, etc.

Access management is proposed along the corridor to better consolidate the curb cuts alongthe corridor. Shared parking is proposed for area businesses to minimize access openings.

2. Please describe any project/program issues or opportunities related to economicdevelopment and job creation, and the relationship of the project/program to particulardevelopment projects or attractions.

A majority on the Chatham Board of Selectman have voted in favor of returning this corridorto its historic 2-lane configuration to adhere to Chathams Comprehensive Long Range Plan,in which the economic vitality of neighborhood center of West Chatham will be enhanced byslower traffic, enhanced green space, and a more pedestrian-friendly atmosphere.

3. Please describe any project/program issues or opportunities related to land use, smartgrowth, and transit-oriented development, as well as the relationship of the project tolocal and regional economic development and land use plans, zones, or districts.

The Town is presently reviewing the West Chatham corridor with a visualization and land

use planning study which is intended to dove-tail into the proposed context sensitive traffic

safety and design improvements described above. There is presently some residential



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housing above the businesses on the south side and single family residences on the north

side but the corridor is primarily retail.

E. Environmental and Air Quality/Climate Effects

1. Please describe any project/program environmental quality issues or opportunitiesrelated to wetlands.

There are no anticipated impacts to wetlands.

2. Please describe any project/program environmental quality issues or opportunitiesrelated to water quality and water supply.

There is no anticipated degradation to water quality or water supply with the proposed

project.

3. Please describe any project/program environmental quality issues or opportunitiesrelated to wildlife habitat and endangered species.

There are no anticipated impacts to wildlife or endangered species.

4. Please describe any project/program environmental quality issues or opportunitiesrelated to historic and cultural resources.

Two historic structures have recently been renovated. They are the Dunkin Donuts site at

1563 Main Street and the Fisherman Association, located at 1566 Main Street. All proposed

improvements have been developed to not impact these sites in a detrimental way.

5. Please describe any project/program environmental quality issues or opportunitiesrelated to air quality and climate change.

With the improved corridor, vehicle delays are expected to be decreased, thus improving air

quality.

F. Community Effects and Environmental Justice

1. Please describe any project/program community or neighborhood issues or opportunitiessuch as emergency vehicle access, access to schools, cut-through traffic, etc.

Two neighborhood associations have been very active in the planning process and have

been given presentation times in the public forum by the BOS. With Opticom proposed the

new signal at Barn Hill Road, enhanced mobility is expected for emergency vehicles. Area

residential abutters have been vocal at public hearings requesting for improved crosswalks

across West Main Street. There are no public schools in the area and neighborhoods are

directly accessed by the intersecting street and cut-through traffic has not been a concern.



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2. Please describe the type, magnitude, and extent of any project/program right-of-wayimpacts including takings, noise, property values, etc., and any associated mitigationefforts.

Minor encroachments are anticipated to occur at key area intersections. At the 25% stage, it

is possible that easements will be explored to expedite the project. Major takings are notanticipated. It is anticipated that with the proposed neighborhood center concept, property

values will be improved while the composition of traffic will remain the same, those not

impacting noise levels from what they are today.

3. Please note whether the project/program is in an environmental justice community/areaas defined by the MPO, and describe any community or neighborhood issues oropportunities that the project or program may address related to environmental justice.

The West Main Street corridor is not an Environmental Justice area, as identified by the

Cape Cod Commission (CCC) and defined by EOEEA. With the upgrade to the corridor,

businesses are anticipated to grow, thus creating full and part-time jobs. There presently islimited residential housing along the corridor, but with the visioning study and development

of the neighborhood center, additional housing may be forthcoming.

4. Please describe any project/program community or neighborhood issues or opportunitiesrelated to the creation or rehabilitation of housing.

See # 3 above in addition to 3E above.

Part V: Future Activ ities and Project Management

A. If the Highway Division approves this project, please check all remaining activities that willbe necessary to implement this project/program and the responsible entity:

N/A HighwayDivision Municipality Other


State MEPA Env. Notification FormState MEPA Draft EIRState MEPA EIRFederal NEPA Categorical ExclusionFederal NEPA Environmental AssessmentFederal NEPA DEIS

Federal NEPA EISPreliminary DesignFinal DesignOther Environmental PermittingRight-of-Way Permits and TakingsConstruction

Thank you for completing this form. Please submit this form and attachments to yourlocal MassDOT Highway Division District Office.


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2012 - Request for Services - West Chatham Route 28 Roadway Design

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Transcript of 2012 - Request for Services - West Chatham Route 28 Roadway Design