2012 Forum Resource Presentation

7/31/2019 2012 Forum Resource Presentation

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Regional Forum ResourceOCTOBER 2012


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CHECKLIST

A weekly planner of what todo in preparation for your

forum!


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Quick Reminder!

You and your committee are all in thistogether!

Make sure you divide duties evenly tothe most appropriate person (eg:anyone have a passions for food? Doyou have good deal finders?)

Have Fun!


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Week Four

1. Select the date, time and venue 2. Book the venue

3. Make a draft agenda 4. Divide duties within the group 5.Design a fax invitation

6.Send an information letter to peoplewhose support you need (Principals, Superintendents)


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Invitation Date, time, location Who is sending the invitation

Criteria of participants Who else is receiving the invitation Reason for Forum Indented outcome of meeting For participants request: name, grade,

gender, email, any food allergies (use background information sheet)


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Registration Package

Final agenda with date, time and place Directions/map to venue A list of anything the participants need

to bring Details of food to be provided


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Sample Agenda


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Morning 8:45: Arrival/ Registration 9:00: Intro/ Welcome: introduce facility,

outline plan for the day, goals & objectives 9:15: Ice Breaker (see package for

suggestions) 9:40: Focus Question 1

11:00: Break 11:15: Focus Question 2 12:00: Lunch


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Focus Questions: Tips

Try to get adifferent member

from your group tointroduce eachquestion

Be sure to explain

the purpose of thequestion


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Afternoon

1:15: revisit agenda 1:20: team building/skill building

exercise 1:50: Focus Session (examples) 2:40: Break

2:45: Article Writing for BCSVNewsletter (your chance to be famous!) 3:00: Evaluations and Thank Yous


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Week Three

Hold a meeting of committee members Divide agenda up between committee Send Fax invitations to schools


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Week Two Follow up with committee members regarding

agenda duties Determine other to dos Send follow up fax invitation or make follow up

phone call

Or send confirmation of registration

After registration cut-off date, confirm agenda Make shopping list


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Sample Shopping List Post-its Markers

Poster paper Name Tags Snacks Tape Papers Pens Be creative and fun!


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Week One (its coming!) Report on committee agenda duties Verbal/mental walk through of day Divide remaining responsibilities Collect anything that needs to be photocopied (for

folders) Send registered schools a package of information Arrange food for correct amount of people

Confirm venue Buy supplies (shopping list) Make folders for participants (handouts, agenda)


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Day Before

Confirm specifics of venue

Confirm agenda andduties with othercommittee members


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Day of Forumits here!

Set up and greet Run your wellplanned forum!


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Follow up

Its not over yet


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One Week After

Send receipts forreimbursement toBCPVPA

Recognizeappropriate people

Thank you!


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Two Weeks After

Send any follow upmaterials toparticipants

Follow up fax andfinal thank-you

2012 Forum Resource Presentation

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Transcript of 2012 Forum Resource Presentation