2012-03-06 3 RD QUARTER PERFORMANCE REPORTING Presentation to Portfolio Committee Presented by CDC...

2012-03-06

3RD QUARTER PERFORMANCE REPORTING

Presentation to Portfolio CommitteePresented by CDC OMS

Submitted to Committee on 1 March 2012, 16h37

2Document ref number

Confidential

Contents

SUMMARY OF UNDER ACHIEVEMENT AGAINST TARGETS AND INTERVENTIONS

PRESENTATION OF PERFORMANCE INFORMATION FOR 3RD QUARTER PER BUDGET PROGRAMME

Administration

Security

Corrections

Care

Development

Social Reintegration

Facilities


Confidential

Programme: Administration

Sub programme: Management: 1 of the 3 indicators, underachieved : The following are the indicators that have been underachieved and the interventions Functional Enterprise Project Management Office (EPMO): A detailed progress report and matters that need Steering Committee will be brought to the attention of a Project sponsorSub programme: Corporate Services :

Five of the 9 indicators underachieved. The following are indicators that have been underachieved and the interventions.

• Percentage of financed posts not filled – Interventions include continued advertisement of posts - 2 big advertisements planned for 4th quarter, aggressive monitoring of performance per Region and per Branch on turn around time for filling of vacancies and absorption of 986 learners onto the fixed establishment with effect from 1 March 2012 before the end of the 4th quarter

• Structure aligned to functions of DCS and White Paper imperatives - During the first year of implementation of this structure R1.4 billion will be required

• Implementation of appropriate work shift system - Costing exercise has been done but labour's overtime demands are unaffordable. The avenue for appointing an arbitrator is being explored

• Functional Corrections Academy - Engaged research directorate on best practices / models. Internal project coordination capacity allocated

• Functional professional body for corrections - Capacitation of HRD in process – short term: contract workers for learnership and internship recruitment; long term: comprehensive review of HRD structure and post establishment


Confidential

Programme: Administration

Sub programme: Finance: Of the 4 indicators, 2 under achieved : The following are the indicators that have been underachieved and the interventions

• Percentage of allocated budget spent: SCOPA recommended that the R483, 821million for 2008/9 unauthorized expenditure be funded from projected under spending for 2011/12 financial year. 2nd quarter virement letter was approved on 23rd December 2011 to pair off under spending against a shortfalls

• Value of contracts awarded to HDI service providers: 92.75% of contracts awarded to HDI service providers as at the end of October 2011

Sub-programme: Central Services Required achievement in terms of the 2 Indicators under legal servicesInterventions to improve delivery on the 3 IT indicators include:

• Service of the database administrator is required in relation to the peering point.• The Network design is completed - 60% of the required information has been completed• Rollout of Antivirus and Network patches is underway with completion of Eastern Cape migration from Linux to Windows

serverOf the 3 Communication indicators, 1 has under achieved : Number of stories/articles originated by Dept to set favorable media agenda & track overall improvement: To ensure a comprehensive reporting, a detailed performance feedback reporting will be developed used by regions to ensure that all good news stories are reported on a monthly basis – in addition to other forms of reporting ACSA and SADC – There is only 1 indicator and it was underachieved - interventions include: Formalized Regional, Continental and international partnerships: Engagement with Mozambique Commissioner for interventions, teleconference with Steering Committee to determine the way forward, engagement with Corporate Services to enhance capacity , consistent engagement with DIRCO to obtain funding, action plan to be processed for approval . Approval for the revival of RSA/Zambia joint committee, proposed dates to be approved, endorsed areas of co operation


Confidential

Security - Sub programme

7 of the 11 Performance Indicators are underachieved. The following are the indicators and the interventions

• Percentage of assaults – Interventions includes: CCTV inside cells, Panic buttons, Increased security personnel, Implementation of gang management strategy

• Percentage of unnatural death- Interventions include introduction of high risk assessment and behavioral risk assessment team, implementation of anti gang strategy, effective control of self administered medication and compliance with security policies and procedures .

• Access control security – appointment of a service provider in the 4th quarter, integrated security technology , identification and sourcing of technical expertise

• Body scanning machines – Bid specification committee to finalize business case, the charter and bid specifications by end of February 2012

• AFIS for inmate identification – improved interaction between DCS and SITA to fast track the integration of JCPS Cluster system, revised security policy procedures, policy procedures to be finalized on the 4th quarter

Programme: Corrections

4 of the 15 underachieved . The following are the indicators that have been underachieved and the interventions

• Correctional sentence plans compiled within 21 days: M & E visits conducted

• Dedicated short term facilities for offenders with sentences less than 24 months: Prioritize the transfer of short term offenders to identified correctional centres

• Rationalization of Correctional Centers: The finalization of the concept document that provides different models

• Maximized utilization of land allocated to DCS: Expedite the audit of land by IDT

Security - Programme


Confidential

Programme: Care

3 of the 8 indicators underachieved . The following are the indicators that have been underachieved and the interventions

• Percentage of HIV positive inmates eligible for antiretroviral treatment: Intervention not clear

• Percentage of inmates with CD4 count below 350 , who are on ARV treatment: Intervention not clear

• Percentage of inmates on medical treatment for communicable diseases, hypertension and diabetes: Intervention not clear

Programme: Development

4 of the 10 indicators underachieved. The following are the indicators that have been underachieved and the interventions

• Percentage of eligible offenders who participate in Skills development programmes: Engagement with DHET to request NSF for training of offenders

• Participation in production workshops: Prioritization of filling of vacant artisan posts

• Trading entity established: No progress

• Attainment of agricultural products

– Milk Production, Red Meat, Pork, Chicken, Egg, Fruits and Vegetable: Purchasing of new breeding animals, bids for improving infrastructure, equipment and machinery, provision of technical support, putting of contingency plan in place and extending working hours of offenders


Confidential

5 of the 9 indicators underachieved . The following are the indicators that have been underachieved and the interventions

• Percentage of eligible cases considered by Parole Board: CMC and CSPB chairpersons trained and the importance of compliance with legislation.

• Ratio of incarcerated offenders with sentences of 24 months and less: To launch a marketing strategy aimed at promoting use of non custodial sentences

• Percentage of offenders released on medical parole: Ministerial intervention to appoint Medical Parole Board

• Consideration of all offenders sentences before 01 March 1994: Finalization of Psychological reports

• Framework for half way houses: Expedite renovation to ensure launching during February 2012

Programme: Facilities

All 3 indicators underachieved. The following are the indicators that have been underachieved and the interventions

• Number of new bed spaces created PPP: Other procurement and funding models to be investigated – Upgrading of existing Facilities : Ceres underachieved : Penalties imposed for poor workmanship and slow progress

(Penalties of R3,6m imposed and 186 days behind schedule)

• New office space (underachieved Head Office and LMN):

– (Head Office): Interaction between DCS and DPW DG’s to resolve the issue of the new feasibility study required by DPW– New office space (LMN): Approved business case still to be developed for procurement of the new office space

• Percentage of centers appropriately equipped for White Paper delivery : Fast rack of scoping of repair work by DPW , finalization of the business case by Leeuwkop, fast tracking of implementation of audits by IDT, approval of the business case for building of school facilities and workshop capacity

Social Reintegration


Confidential

Management Services Sub Programme

Performance Indicator: Percentage of accurate, reliable and timely data for decision making

2nd Quarter Actual Performance 3rd Quarterly Target Actual Performance – 3rd Quarter

Year to date

MER policy developed and submitted for consultation

Centre levelperformancesystem 50%implemented;MER Policyimplemented

Training 55 members of the Gauteng Region on the APP Performance Monitoring data capturing tool.

The Department still busy with the review of the APP 2012-2013. Received 84 completed TID's with 7 still outstanding. Train 55 Gauteng users on the APP DCT

Performance Indicator: Percentage of vetted personnel

2nd Quarter Actual Performance 3rd Quarterly Target Actual Performance - 3rd Quarter

Year to date

Percentage of vetted personnel 1%(360 / 40286)

2 Confidential clearance certificate issued2 Top Secret Clearance certificates issued21 confidential clearance finalized and sent to SSA6 Secret Clearance finalized and sent to SSA85 Pre -employment screening conductedTotal screening and clearances conducted116 =0.29% of 40286


Confidential

Management Services Sub Programme

Performance Indicator: Functional Enterprise Project Management Office EPMO

2nd Quarter Actual Performance

3rd Quarterly Target Actual Performance – 3rd Quarter Year to date

Project Health Check conducted at Head Office and Project Review Sessions conducted at regions. EPMO Governance documents developed and in process to be routed for approval

Deliver on agreed deliverables

quick wins- Phase 1DesignPhase 2transformationAgenda

A workshop took place to assist deal with the Security Technology projects. Project Managers were assisted in re-planning these projects to ensure that deliverables can still be met.Draft Business Case for the Body scanning project reworked on and submitted to the Project Sponsor for approval. Inputs from the meeting held on the 21st November have been incorporated into the document.Project Plan revised to allow for procurement processes

Support is provided to the Project Managers to ensure that the new plans developed for projects are achievable


Confidential

Corporate Services Sub Programme

Performance Indicator: Percentage of financed posts not filled


3rd Quarterly Target Actual Performance – 3rd Quarter

Year to date

•5 level 14 and 1 level 15 posts filled.• 264 vacancies were filled. • Vacancy rate in 2nd quarter = 15.54 % based on establishment of 47331Vacancy rate based on 41500 is 3,66% .The bid was compiled and submitted to Finance

500 fundedvacant postsfilled

Engagement of National Treasury on funding of approved establishment

1 level 15 post filled1 October -31 December 2011: 385 post filledAs at the end of the third quarter (31 December 2011), the vacancies have increased to 1919 based on the establishment of 41911, which indicates a vacancy rate of 4,6%. For the same period 802 posts were advertised

850 appointments concluded


Confidential


Performance Indicator: Structure aligned to functions of DCS and White Paper imperatives:



Series of consultations done with majority of the head of centres affected by the establishment of the MATD centres. Final draft of the MATD structure at Regional and Centre levels developed

Development ofpost establishmentfor correctionalCentres

Approval of aligned Regional structure and post establishment

Regional offices, Management areas and Correctional Centres approved in consultation with Finance and RHCS. HO structure under consideration as 6 options were developed but waiting for consideration by the NC and Ministry.

The total required funding is R4.7 Billion


Confidential


Performance Indicator: Percentage of person days lost due to leave


Year to date

IEHW policy, strategy, procedures, monitoring and readiness assessment tool aligned to DCS processes.IEHW policy consulted with Labour and has been certified by Legal Services. Benchmark on sick leave trends done with SAPS. Currently awaiting information from SANDF to make the required analysis.Applications made to Health Risk Manager are as followsSTIL: 5108 LTIL:744 IHR: 63 :

Policy, strategyand proceduresdisseminatedand work shopped

Analysis of benchmark findings

Policy is on route for approval

Health Risk manager has been contacted to assist with relevant statistics required for this purpose

Vulindlela not updated

Policy is en route for approval.

Information from Health Risk manager is awaited

Statistics not updated in the Vulindlela report


Confidential


Performance Indicator: Implementation of appropriate work shift system

2nd Quarter Actual Performance 3rd Quarterly Target

Actual Performance – 3rd Quarter

Year to date

Consultations with labour on the shift models are continuing. The following shift models are being negotiated at the Departmental Bargaining Chamber: *12 X 2 shift with a rostering pattern of 2/3/2 which averages to 180 Hours over a cycle of 28 days. •5 x 2 shift with a rostering pattern of 5 days on and 2 days off and the rostering pattern 4/1/2. •The status of shift systems applied in the Regions is as follows: •LMN: 24 Centres on 2 shift, 1 Centre on 3 shift, 4 Centres on 4 shift and 6 Centres on 5 shift. •Gauteng: 16 Centres on 2 shift, 3 Centres on 3 shift, 5 Centres on 4 shift and 2 Centres on 5 shift.•WC: 7 Centres are on 2 shift, 5 Centres are on 3 shift, 16 Centres are on 4 shift, and 14 Centres are on 5 shift.•EC: A total of 45 Centres are on 2 shift. •KZN: 3 Centres are on 2 shift, 22 Centres are on 4 shift, and 17 Centres are on 5 shift. •FS/NC: 8 Centres are on 3 shift, and 39 Centres are on 4 shift.

Consult shift models and patterns and averaging agreement with labour

Working progress A task team comprising of DCS and organized labor is currently debating the most acceptable shift system


Confidential


Performance Indicator: Percentage of person days lost to suspensions



Year to date

2681 days lost167 persons suspended

Person days lost due to suspensions reduced by 2.5%

No. of suspensions recorded = 119;No of suspensions uplifted = 40;No of suspensions uplifted within 30 days = 8;Person days lost = 2681.

No. of suspensions recorded = 428No. of suspensions uplifted = 343No. of suspensions uplifted within 30 working days = 73Person days lost due to suspensions for the year to date = 38157


Confidential


Performance Indicator: Percentage of grievances handled within 30 days



Year to date

Provided training to125 officials 81 grievances were finalized in 30 days against 577 grievances registered. (118 grievances finalised)

Provide training on the management of grievances, analyse, interpret and adviseon remedial Interventions

No of grievances recorded = 371;No of grievances finalized = 80 i.e. 21.57%;No of grievances finalized in 30 working days = 19:% of finalized grievances finalized in 30 working days = 23.75%

No. of grievances recorded = 1036;No. of grievances finalized = 745;No. of grievances finalized in 30 working days = 241;% of finalized grievances finalized in 30 working days = 32.35


Confidential


Performance Indicator: Functional Corrections Academy



Year to date

Project Charter and benchmarking survey developed.

Database of Academies compiled

Consultation onConcept Documenton CorrectionsAcademy

Business Case done for financial resources for the projectConsultations done with SANDF Researcher appointed to conduct research on best practices (local and international)60% of manuals for identified core business courses finalised.

Project plan developed. Project Governance structure in place. Consultations with SANDF undertaken and researcher appointed to do research on Academy best practices.Process of accreditation of Core Business Courses has commenced.


Confidential


Performance Indicator: Number of officials trained per skills development programme


3rd Quarterly Target

Actual Performance – 3rd Quarter Year to date

HCC Module 2: 190Parole Board: 176;EST: 298; Child Justice and Children’s Act: 1106;Computer Literacy: 17; EDRMS: 103; External Training: 196; OD-ETDP Module 2: 32;Emerging Managers Programme: 25; Skills Development Facilitation: 36; Monitoring and Evaluation: 55; Remand Detention: 25; Learnership Group 1: 1015; Functional Training provided by regions: 9939

Training providedin line withWSP priorities

HCC Module 3: 165 EST: 178Management of ATDs: 108ODETDP Module 3: 32Dog Handling Narcotics: 6Dog Handling Patrol: 14Child Justice and Children’s Act: 448EDRMS Computer: 23Fraud and Risk: 18 EDRMS File Plan: 23 External Training: 0; Learnership Group 1 of 2010/11 (experiential training: 979; Learnership Group 2: 1013; Internship: 39 (HR).Functional training provided by regions: 4786

Basic Short Course: 239HCC Module 1, 2 and 3; 165Parole Board: 176; EST: 476; Child Justice and Children’s Act: 1554;Computer Literacy: 40;Dog Handling: 20Risk Management e-learning: 35; EDRMS: 126; External Training: 196; OD-ETDP Module 1 and 2: 32;Emerging Managers Programme: 25; Skills Development Facilitation: 36; Monitoring and Evaluation: 55Learnership Group 1 of 2010/11 (experiential training: 978; Learnership Group 2: 1013; Internship: 39 (HR)Functional training provided by regions: 16871


Confidential


Performance Indicator: Institutionalise diversity management



Year to date

•Draft Diversity Management Framework has been developed and customised to DCS environment in consultation with relevant partners.• It has been circulated to the regions and Labour Unions for consultation. • Regional inputs have been consolidated

DiversityManagementFrameworkconsulted andapproved

Developed Draft Framework has been consulted in the NEEC and has now been circulated to the regions for further consultation following diversity management training.

Medical Surveillance conducted in Allandale and Brede River in November 2011 - OHS and COID audits conducted in FS/NC region


Confidential

Finance Sub Programme

Performance Indicator: Percentage of allocated budget spent



Year to date

* The projected expenditure for the spending plan for September 2011 was R1 305,765 million versus the actual expenditure of R1 299,165 million

* The variance between spending plans and actual expenditure amounted to R6,590 million (R6,590 million/R1 305,765 million = 0.50%)

Variance analysisreport betweenspendingplans and actualexpenditure

•The projected expenditure for the spending plan from October to December 2011 was R4 339,935 million versus the actual expenditure of R4 101,315 million


* The projected expenditure for the spending plan up to December 2011 was R12 431,755 million versus the actual expenditure of R11 449,291 million



Confidential


Performance Indicator: Percentage of allocated budget spent Cont…

2nd Quarter Actual Performance 3rd Q Target Actual Performance –3Q Year to date

* Monthly IYM submissions for June to August 2011 were compiled and submitted to NT and Executive Authority on or before the due date

Monthly IYM submissions; Monthly IYM report to Executive Authority

* Monthly IYM submission for September to November 2011 was compiled and submitted to NT and Executive Authority on or before the due date

*Monthly IYM submissions for March to November 2011 were compiled and submitted to NT and Executive Authority on or before the due date

* No overspending of main division or vote projected

* No expenditure not in accordance with the purpose of vote/main division reported

Implement and monitor corrective measures taken for any projected unauthorised expenditure on a monthly basis






Confidential


Performance Indicator: Value of contracts awarded to HDI service providers



Year to date

98.88% of contracts awarded to HDI service providers

80% of contractsawardedto HDI serviceproviders

The PCI System is in the process of being revamped to align it with the new revised PPPFA requirements that came into effect on 07 December 2011. NT has instructed that the capturing of contracts on PCI system must be placed on hold until further notice

92.75% of contracts awarded to HDI service providers as at the end of October 2011


Confidential


Performance Indicator: Number of audit qualifications



Year to date

Inter-store transfers:The department included inter-store transfers within the department as part of disposal and additions in the Annual financial Statement. These transactions do not meet the definition of disposal and additions. By reflecting the inter-store transfers as disposals and additions in the AFS the department overstated the disposal and additions.*National Treasury to be approached to amend LOGIS to account for inter-stores transfers.*DCS to design a template that will be used by Regions on a monthly basis to account for inter-stores transfers

Updatedprogress onaction plans(2009/10 AGSAreports)Action plansbased on2010/11 AGSAreport

Inter-store transfers:*NT has been approached to amend LOGIS to account for inter-stores transfers and they promise to provide a solution by February 2012.

*DCS designed a template that is used by Regions on a monthly basis to account for inter-stores transfers. Inter-store transfer reports for the period April to December 2011 were submitted by all the regions. Regions were requested to rectify identified discrepancies and explain

Inter-store transfers:*NT has amended LOGIS to account for inter-stores transfers . The solution is however not adequate and they promise to continue with the development of additional solutions that will be available in the new financial year. The department will continue to use the internally developed inter-stores template.*DCS designed a template that is used by Regions on a monthly basis to account for inter-stores transfers. Inter-store transfer reports for the period April 2011 to December 2011 were submitted by all the regions. Regions were requested to rectify identified discrepancies and explain


Confidential


Performance Indicator: Number of audit qualifications



Year to date

Unauthorised expenditure amounting to R483,821 million incurred in 2008/09 financial year* The department appeared before SCOPA on 17 August 2011 to account for the unauthorised expenditure* A letter and spending projections to fund the unauthorised expenditure from the 2011/12 projected under spending was submitted to NT on 22 August 2011 with emphasis on approval of unauthorised expenditure within 2011/12 financial year

Updatedprogress onaction plans(2009/10 AGSAreports)Action plansbased on2010/11 AGSAreport

Unauthorised expenditure amounting to R483,821 million incurred in 2008/09 financial year* The Standing Committee on Public Accounts (SCOPA) has tabled its recommendation to Parliament on 28th October 2011 for approval that the unauthorised expenditure be funded from DCS budget and it was adopted by National Assembly on 08th November 2011

Unauthorised expenditure amounting to R483,821 million incurred in 2008/09 financial year

* The Standing Committee on Public Accounts (SCOPA) has tabled its recommendation to Parliament on 28th October 2011 for approval that the unauthorised expenditure be funded from DCS budget and it was adopted by National Assembly on 08th November 2011


Confidential

Central Services Sub Programme

Performance Indicator: Percentage of finalised litigation cases successfully defended by the Correctional Services



Year to date

Received = 64 Finalized = 9 In favour of DCS = 7 (77.8%) Against DCS = 2 (22.2%)Pending = 33

Legal advices /opinions =•contract•lossesOrdinary opinions•Motion Applications•Claims•Arbitration

Received = 58 Finalized = 6 In favour DCs = 6 Against DCS = 0 Pending = 52

88 Opinions

Bi annual report submitted 9 December 2011

Received = 501 Finalized = 97 In favour DCs = 79 Against DCS = 18

681 Opinions

Legal Services Seminar planned for November 2012. 1 road show held with all regions


Confidential


Performance Indicator: Percentage of officials charged with fraud, corruption and serious maladministration and found guilty of at least one count




Year to date

100% success rate. 13 officials charged. All found guilty. Sanctions: Final Written Warning 4; Dismissal 4. Suspension without salary 5; Cases withdrawn: 4 Total cases handled 17

84% convictionrate

100% success rate. 5 officials charged. 5 guilty and 0 found not guilty . Sanctions: Final Written Warning 3; Dismissal 1. Suspension without salary 1; Demotion 0. Cases withdrawn: 3: Resignation: 0 Total cases handled 8

96.82% success rate. 126 officials charged, 122 found guilty, 4 Acquitted. [Sanction s: Written Warning 3; Final Writen Warning: 78; Suspension without salary 18 Dismissal 22; Demotion:1 Total sanctions 122] Cases withdrawn 12; Officials resigned 2; Total Cases handled 140 Quarter Oct-Dec 2012: FWW: 7; Suspension without salary 4; Dismissal 7; Demotion 1; Total Guilty 19; Not guilty 2; (90.47%) Resigned: 1 Withdrawn 3: Total finalised 25


Confidential


Performance Indicator: Creating a peering point to enable interoperability between DCS CBS and other Systems within JCPS cluster



Year to date

No Report 100% IJSPeering PointIntegration AuditFindings Reportand Implementationof APIS 15sites

IJS Peering Point - Integration AuditThis is an IJS project. The IJS development team will start development on an End Point for DCS around May 2012. They are currently busy with the development of End Points for other JCPS Cluster Departments.

RDOMS - APISRollout was completed to 15 sites in this quarter.

IJS Peering Point - Integration AuditThis is an IJS project. The IJS development team will start development on an End Point for DCS around May 2012. They are currently busy with the development of End Points for other JCPS Cluster Departments.

RDOMS - APISRollout was completed to 15 sites in this quarter.


Confidential


Performance Indicator: % of uptime on the ICT Network


Year to date

No Report Implementation Development of Network (WAN & LAN) URS, preparation of tender documents and tender process for Virtual Private Network (VPN) To be able to supply a quotation, SITA requires certain information on all DCS sites.

The required Information was received for Eatern Cape, Gauteng, Free State and Limpopo.

Development of Network (WAN & LAN) URS, preparation of tender documents and tender process for Virtual Private Network (VPN) To be able to supply a quotation, SITA requires certain information on all DCS sites.

The required Information was received for Eatern Cape, Gauteng, Free State and Limpopo.


Confidential


Performance Indicator: New network, consolidated servers and automated security policies


Year to date

No Report 50% Improvementon currentfunctionality

IT Infrastructure Reengineering

A new Business Case and all relevant tender documentation was submitted to SITA for tender publishing.

Tender not yet published. SITA requested more time to compile the tender specifications.

IT Infrastructure Reengineering

A new Business Case and all relevant tender documentation was submitted to SITA for tender publishing.

Tender not yet published. SITA requested more time to compile the tender specifications.


Confidential


Performance Indicator: Percentage of people rating Correctional Services as performing well



Year to date

A memorandum was approved. Field work for the tracker research has started with data collection taking place consistently from August 2011. The MOU has been signed with GCIS. Continued interaction with the GCIS to establish progress on data collection

First quarterlysurvey resultsare deliveredand reportedto leadership- forming abaseline

The field work for qualitative research for quarter 6 was completed in November and preliminary findings were submitted to the department.

Liaising with GCIS to monitor data collection progress.

Memorandum and funding for the project was approved

Field work is continuing for both qualitative and quantitative research. Findings will be available in March 2012.


Confidential


Performance Indicator: Numbers of stories / articles originated by Dept to set favourable media agenda & track overall improvement




An opinion piece by the NC reflecting on his first year in office was published in the Sunday Independent. In addition 19 positive reports were published in the media across the country

10 good newsstories aregenerated andpublished in theprint and electronicmedia

At national level 9 good news stories have been generated in the print media. A series good news have been captured through electronic media that involve officials from the department profiling some of the good work done by the department in discharging its mandate of corrections and rehabilitation. Regions have also been instrumental in having their fair share of good news at both print and electronic media.

An opinion piece by the NC reflecting on his first year in office was published in the Sunday Independent. In addition 19 positive reports were published in the media across the country in the 2nd quarter.

9 good news stories were generated in the print media for the 3rd quarter this excludes electronic media reports and good news stories profiling Regional Excellence Awards and other stories


Confidential


Performance Indicator: Integrated Communication and Marketing Strategy (ICMS) is approved and executed



Year to date

Awareness of the implementation of Mother and child units, the Minister’s Roundtable discussion with female officials as part of Women’s Day commemoration, the Ministerial Imbizo at Soweto that included Parole issues, halfway houses and the need for the community to buy into the concept of halfway houses as part of integrating offenders back into the society. Awareness was also created on Correctional Matters Amendment Act and Corrections Week which was held nationally

Celebrationof 100 Yearsof Prisons/ CorrectionalServices.Launch ofOperation Vala- festive seasonsecurity plan

The Minister opened the gallows at Pretoria Management Area after the restoration of the gallows. A pre publicity awareness calling upon families of executive political prisoners was done through print and electronic media. Profiles of four political prisoners was published in a weekend newspaper.

Awareness of the implementation of Mother and child units, the Minister’s Roundtable discussion with female officials as part of Women’s Day commemoration, the Ministerial Imbizo at Soweto that included Parole issues, halfway house and the need for the community to buy into the concept of halfway houses as part of integrating offenders back into the society. Awareness was also created on Correctional Matters Amendment Act and Corrections Week which was held nationally .


Confidential


Performance Indicator: Integrated Communication and Marketing Strategy (ICMS) is approved and executed Cont…...




Year to date

Familiarity and relevance media campaign is launched to promote public awareness, familiarity and appreciations

Celebrationof 100 Yearsof Prisons/ CorrectionalServices.Launch ofOperation Vala- festive seasonsecurity plan

The project received positive media exposure. Extensive preparatory work for the launch of the halfway house project was done. The first halfway house is in Naturena Johannesburg and it will be opened during the next quarter. Operation Vala was very successful but there was no media launch since the communication strategy for it was not approved.

The gallows in Pretoria were restored and it was opened as a gallows memorial museum by the Minister on 15 December. The first halfway house has been identified and the concept has been work shopped with the community of Naturena and Soweto. A variety of pamphlets on parole and the halfway house concept was developed and printed for use in the awareness campaigns


Confidential


Performance Indicator: Formalised regional, continental and international partnerships


Year to date

Steering Committee established (Botswana, SA and Mozambique)Meeting held in Mozambique and Joint Draft Declaration conceptualised

Further engagements held with Corporate Services on the structure and design of ACSA Secretariat

Implementation of decisions of the Steering Committee

ACSA Secretariatoperationalized

• Draft Joint Declaration in the process of being finalised.• Awaiting Mozambique to furnish inputs on mission and objectives

• Joint Steering Committee established.• Draft Joint Declaration conceptualised.• Draft Joint Declaration in process of being finalised.


Confidential





Year to date

Further engagements held with Corporate Services on the structure and design of ACSA Secretariat

ACSA Secretariatoperationalized

•Structure and design of ACSA Secretariat on hold awaiting outcome of DCS restructuring process. •DCS convened ACSA EXCO teleconference on 06 and 14 December 2011.

• Draft structure and design of ACSA Secretariat finalised•Awaiting outcome of DCS restructuring process.•ACSA EXCO teleconference held.


Confidential




Year to date

Participated in briefing meeting held at DIRCO with various departments and the Embassy of South Sudan on the South Sudan new dispensation and implication regarding further engagements with SA

Implementation of 4th phase of capacity building programme in South Sudan

•Engagement with DIRCO to obtain Donor funding to operationalise capacity building for the government of South Sudan.

• Interdepartmental engagements held for briefing on the Republic of South Sudan’s new dispensation. • Engagements with DIRCO to obtain Donor funding to operationalise capacity building.

Memo developed and en route for approval to re-establish the Joint Committee.Lesotho provided dates for the meetingLetter received for the revival of the Joint Committee SA/Zambia from Commissioner of Zambia.Memo developed and placed on route for approval

Implementationand monitoringof identifiedareas of theMOUImplementationand monitoringof identifiedareas of theMOU

• RSA/Lesotho Joint Committee re-established.•Joint Committee met in Bloemfontein and drafted an action plan.

• RSA/Lesotho Joint Committee re-established. • Action plan drafted.


Confidential



2nd Quarter Actual Performance 3rd Quarterly Target Actual Perform-ance – 3rd Quarter

Year to date

Letter received for the revival of the Joint Committee SA/Zambia from Commissioner of Zambia.Memo developed and placed on route for approval

Implementationand monitoring of identified areas of theMOU

Memo for the revival of the Joint Committee SA/Zambia received for further consultation.

Memo submitted for approval received .Further consultations to be held.

Official communication received from Mozambique for Technical assistance which was sent for translation.Memo re-submitted for approval for DCS Technical Team to visit Mozambique Contact established with New York Consulate General with request for developing a MOU between SA & New York

Areas of cooperation identified

DCS Technical Team identified to visit Mozambique. Memo resubmitted with new dates for Ministerial approval.

DCS Technical Team identified.Memo resubmitted for Ministerial approval .

Contact established with New York Consulate General with request for developing a MOU between SA and New York.

Formalised MOU with City of New York

• DCS Meeting held and possible areas of cooperation identified• Document developed for presentation to NATMANCO

• Contact established with city of New York• DCS possible areas of cooperation identified • Presentation to NATMANCO


Confidential

Security Programme

Performance Indicator: Percentage of inmates assaulted in correctional and remand detention facilities per year

2ND Quarter Actual Performance

3RD Quarterly Target Actual Performance – 3RD Quarter

Year to date

0.77% (1235 / 161540) inmates allegedly assaulted

Less than 0.62 (1040) inmates assaulted 0.83% (1326/158940) 2.3% (3694/158940)

Performance Indicator: Percentage of gang related violent incidents

2ND Quarter Actual Performance

3RD Quarterly Target Actual Performance – 3RD Quarter

Year to date

Review process has not been finalized

Reviewed Gang management strategyImplemented

Gang management strategy reviewed and implemented, however it still needs to be analysed to evaluate its effectiveness

Reviewed Gang management strategy available in all Regions


Confidential

Security Programme

Performance Indicator: DCS Gang Management Unit established and implemented



Year to date

Consultation process with internal DCS role-players completed and an interim DCS Gang Management structure has been established

Proposed options for the establishment of a gang management unit developed and approved

The unit has been approved at national level and includes representation at regional level and affected management area level.

The unit has been approved at national level and includes representation at regional level and affected management area level.

Performance Indicator: Percentage of unnatural deaths in correctional and remand detention facilities per year


Year to date

0.007% (10/161 540) unnatural inmate deaths

0.008%(12) unnaturalinmateDeaths per quarter

0.011% (17/158940) 0.022% (35/158940)


Confidential

Security Programme

Performance Indicator: Percentage of inmates who escape from correctional and remand detention facilities per year



Year to date

0.006% (10 / 161 504 inmates escaped

0.009% (15)escapes perquarter

0.008% (12/158940) 0.019% (30/158940)

Performance Indicator: Percentage of centres with fully functional access control security turnstiles



Year to date

29 % (22 out of 75 functional)

One additional system 100% installed. 100% of electronic access control systems installed at 76 Correctional Centres to be fully functional

31.5% (24/76) 31.5% (24/76)


Confidential

Security Programme

Performance Indicator: Integrated Security Technology Strategy for department approved



Year to date

The development of generic specifications for an integrated security technology system has not commenced

Security technologyspecifications60%Developed

43% 43%

Performance Indicator: Functional electronic inmate tracking system to monitor movement of offenders within correctional centres



Year to date

External specialist not appointed. Decision taken to first evaluate the outcome of the pilot inmate tracking systems as basis for decisions on the way forward

Functional electronicinmatetracking systemSpecifications 25% developed

Draft business case and draft specifications developed

Draft business case and draft specifications developed


Confidential

Security Programme

Performance Indicator: Body scanning machines utilised (Project 15.1)



Draft Business Case and Specifications available but not yet approved

Costed roll out plan developed

Costed roll out plan not yet developed

Costed roll out plan not yet developed

Performance Indicator: Partnership with Department of Home Affairs (DHA) to have access to AFIS for inmate identification (Project 15.1)(Home Affairs, HANIS, SAPS and AFIS)



Memorandum of agreement not yet available. Only internal DCS discussions took place

Implementation of AFIS access

No Memorandum of Agreement has been developed

No Memorandum of Agreement has been developed


Confidential

Security Programme

Performance Indicator: Revised Security Policy Procedures approved and implemented



Year to date

25 % of security policy procedures revised

Training of Regional Managers

80% of policy procedures revised

No training of Regional Managers


Confidential

Corrections Programme

Performance Indicator: Percentage of overcrowding in correctional and remand detention facilities



Year to date

33.90%(40054/ 118154)

Maintain level of overcrowding at 36%

34.52% (40786/118154) 34.52% (40786/118154)

Performance Indicator: Percentage of offenders serving sentences longer than 24 months who have sentence plans



Year to date

89%(86249 CSPs / 96587 offenders)

Improve baseline on approved CSPs of 2010/2011(60910) with2672 (4.4%)

95.3 (56482/59217) 95.3 (56482/59217)

Performance Indicator: Percentage of newly admitted offenders whose profiles/CSPs were compiled within 21 days



Year to date

85%14757/17270

Compile all (100%)comprehensiveprofiles for all newly admitted offenders within 21 days fromAdmissions

94.8% (4068/4287) 89.3% - (27350/30616)


Confidential


Performance Indicator: Percentage of corrections programmes that are provided by external service providers



Year to date

68% of all correctional programmes rendered by external service providers. Total of correctional programmes 28 (19/28)

73% of all correctionsprogrammes rendered by external serviceproviders. Total of corrections programmes 26 (19/26)



Performance Indicator: Percentage of offenders with approved parole dates who completed pre-release programmes



Year to date

63 % (8 997)

15% (3 589/5 980) 97% (5799/5980) 164% (23 507/14 356)


Confidential


Performance Indicator: Offender involvement in Corrections Programmes



Year to date

37 526/48 929 12 233 offenders completed Corrections Programmes

185%(22614/12 233)

224% (82226/36699)

Performance Indicator: Percentage of eligible offenders with work opportunities



Year to date

56% (38 294/ 68 311)

41% (37 379/91 487) 54% (35881/66161) 54% (35881/66161)

Performance Indicator: Protocol on interstate transfers



Year to date

Draft Protocol on interstate transfers developed

Consult draft protocol on interstate transfers of offenders

Draft protocol consulted and submitted to DIRCO

Draft protocol consulted and submitted to DIRCO


Confidential


Performance Indicator: Number of dedicated short term facilities for offenders with sentences less than 24 months


Year to date

Additional 9 centres identified. (Total of 19 centres identified.)Regions are profiling and transferring offenders.W Cape confirmed that all relevant offenders have been separated.

Monitoring and Evaluation to ensure compliance

Monitoring and Evaluation not done

A total of 30 dedicated Correctional Centres were identified nationally.Monitoring and Evaluation not done

Performance Indicator: Operationalisation of the White Paper and provisions of the Correctional Matters Amendment Act


Year to date

Draft regulations developed consulted and submitted to Parliament.

Draft regulation were submitted to the Parliament, consulted with relevant structures and approved

Draft regulation were submitted to the Parliament, consulted with relevant structures and approved

Regulation approved


Confidential


Performance Indicator: Reduce average length of time in remand detention from 150 to 120 days



Year to date

The average time spent on detention was 96 days.

Reduction by 2,5Days (142.5 calendar days)

96 days – average length of time in Remand Detention. Next calculation will be done at the end of March 2012.

96 days

Performance Indicator: Percentage of eligible RDs with bail against all RDs with bail (Eligibility refers to RDs with Bail who have been charged for schedule 7 crimes for section 63A and all RDs with bail for section 63(1)



Year to date

3.80% (895/23534)

75% (18365/24475) 75.1% (18390/24475) 75.1% (18390/24475)


Confidential


Performance Indicator: Framework for Operational classification system for Remand Detainees



Year to date

Framework developed and forwarded to SAPS for consultation

Operationalclassificationsystem for RemandDetaineesconsulted

The draft classification system was consulted and amended after consultation with SAPS.

Framework was developedDraft protocol developedA draft classification system is being consulted

Performance Indicator: Rationalization of correctional facilities



Year to date

Concept document consulted internally.

Approval of the recommendations in the concept document by the EMC

The draft Concept document was received back from the CDC Corrections with request to develop different models

The draft Concept document was received back from the CDC Corrections with request to develop different models


Confidential


Performance Indicator: Maximised utilisation of land allocated to DCS


Year to date

Letters to regions sent for them to identify unused land. Five regions submitted except LMN. Consolidated report being prepared

Recommendations on future usage of land developed and approved

1. Provisional list of land occupied by DCS has been provided by DPW.

2. Auditing of land by IDT process underway.

1. Provisional list of land occupied by DCS has been provided by DPW.

2. Auditing of land by IDT process underway.


Confidential

Care Programme

Performance Indicator: Percentage of inmates tested for HIV

2nd Qr Actual Performance

3rd Quarterly Target Actual Performance -3rd Quarter Year to date

11% 15 901/150 595

10 598 2% 3018/160789 33% 52037/159363

Performance Indicator: Percentage of HIV positive inmates eligible placed on antiretroviral treatment



56% (2 036/3 660)

4 700 39.2% 525/ 1339 42% 7624/18 153

Performance Indicator: Percentage of inmates with CD4 count below 350, who are on ARV treatment



98% ( 1181/1208)

88 % (3 200) 57% 320/566

71% 5400/7636

Performance Indicator: Percentage of inmates diagnosed with mental illness and placed under treatment



98% (4 499/4 585)

70% (1 190/1 760) 95.71% (8510/8887) 94.0%


Confidential

Care Programme

Performance Indicator: Percentage of inmates on medical treatment for communicable diseases, hypertension and diabetes



5.7% (9722/167816)

8%(13 425/167 816)

5.68% (9529/167816)

5.23% (8777/167816)

Performance Indicator: Percentage of offenders who participate in care programmes



27% (45 080/167 816)

12%(75 517/167 816)

24.38%(40 919/167 816)

85.51%(143 503/167 816)


Confidential

Care Programme




Actual Performance -3rd Quarter

Year to date

Data Collection Tool implemented in all Regions

Data Collection Tool implemented in all Regions , evaluated and areas identified for improvement.

The approved programmes were sent to Communication for editing.

The approved programmes were sent to Communication for editing.

Trained 20 offcials (chaplain, Spiritual and Moral Development Coordinators and Spiritual Workers) in Umthatha Management Area on the implementation of the Spiritual Pre-Release and Anger Management Programmes (5-9/12)

Framework for the content of the Spiritual Care Wellness Programme was drafted . Development of Programme in progress. All Management Areas in KZN trained for the piloting of the Spiritual Care Family Life ProgrammeTrained representatives (29) from all Management Areas in WC and 20 officials (chaplain, Spiritual and Moral Development Coordinators and Spiritual Workers) in Umthatha Management Area on Spiritual Care Pre-Release and Anger Management Programmes


Confidential

Care Programme





Year to date

Reports on M&E visit to Western Cape Region was submitted to the CDC: Development and Care for approval of recommendations on the identified non-compliant areas.

Reports on M&E visit to Western Cape Region was submitted to the CDC :Development and Care for approval of recommendations to non-compliant areas identified.

The Directorate: Health Care Services conducted monitoring and evaluation visits in Eastern Cape Region ( Cofimvaba, Cradock, Lady Frere and East London). The Chief Directorate: Personal Well Being conducted a KHAEDU (coalface service delivery) visits in KZN Region ( Glencoe and Waterval Management Areas) to identify challenges at ground level as well as to provide support to ensure compliance to policies, procedures and legislation.


Confidential

Care Programme



3rd Qu Target


Year to date

Spiritual Care sessions: 14172 M+E Plan developed and approved. Scheduled for implementation drafted and consulted with the Regions. M&E visits conducted in LMN (Piet Retief, Bethal and Standerton) and EC (Mount Fletcher, Mount Frere, Ngqeleni and Mqanduli). The Executive of the Chief Directorate Personal Well-Being conducted pre-visit meeting with Regional Office of Eastern CapeM & E Visits conducted in WC (Beaufort West, Prince Albert, Oudtshoorn and Chaplains office in George) Spiritual Care sessions: 154654

Consolidated the 1st and 2nd quarterly inputs of the Sexual Offences Act.

Consolidate the 1ts and 2nd quarterly inputs of the Sexual Offences Act.


Confidential

Care Programme



3rd Quarterly Target Actual Performance -3rd Quarter

Year to date

Draft reviewed Spiritual Care Policy Procedures available and consulted with chaplains at National Chaplains' Workshop. Reviewed Guidelines of African Traditional Religion available.Guidelines for Ramadan was reviewed and distributed to regions for implementation. Jewish Guidelines provided to the regions for implementation. Consulted proposed reviewed SC Policy Procedures and Faith Guidelines with KZN Stakeholders (70) at Meetings at Durban (17-18/11) and EC Stakeholders (70) at PE (29-30/11)


Confidential

Care Programme

Performance Indicator: Percentage of care programmes provided by external service providers

2nd Q Actual Performance 3rd Q Target Actual Perf -3rd Q Year to date

2/2 63% (45/72) 100% (2/2) 100% (2/2)

Performance Indicator: Number of food service units with required resources for provision of food services

2nd Q Actual Performance

3rd Q Target Actual Performance -3rd Quarter Year to date

Regions are in the process of collating the data to determine the status of food service units as well as the availability of therapeutic diets and nutritional supplements

Analysis and consolidation of findings

Regions submitted data on baseline survey questionnaire. Information was consolidated, analyzed and a preliminary report on the status of the required resources for the provision of nutritional services and the availability of therapeutic diets and nutritional supplements was compiled and submitted to the CDC: Dev and Care

Data collection tool was developed, approved and distributed to the Regions. Data was collected and submitted. Data was consolidated , analyzed and the preliminary report compiled and submitted to the CDC: Dev+Care


Confidential

Development Programme

Performance Indicator: Percentage of eligible offenders who participate in literacy training as stipulated in their sentence plans



88.1%(3000/3406)

2 202/3 40664.7%

2 704/3 40679.4%

2 445/6 81135.9%

Performance Indicator: Percentage of eligible offenders who participate in ABET programmes as stipulated in their sentence plans


3rd Q Target Actual Performance -3rd Quarter Year to date

63.6 %(10990/17273)

10 515/17 27360.9%

9 773/17 27356.6%

10 767/172 7362.3%

Performance Indicator: Percentage of eligible offenders who participate in FET mainstream education programmes

2nd Q Actual Performance 3rd Q Target Actual Performance -3rd Quarter Year to date

1.6 % (639/40370) (this is the New Curriculum Statement ( NCS) target only excluding Nated 550

522/40 370 1.3%

654/40 3701.6%

644/40 3701.6%


Confidential


Performance Indicator: Percentage of eligible offenders who participate in FET College programmes



Year to date

16.83% (3708/22033)

13.1%(705/5 356)

15.5% 3332/21 427 17.2% (3705/21 427)

Performance Indicator: Percentage of youth involved in formal schooling



Year to date

17%(3293/19334)

6 centres registered

Include target for youth informal education;6 centers registered as fulltime schools by Department of Basic Education

3 445/19 33417.8%


3345/19 33417.3%



Confidential


Performance Indicator: Percentage of eligible offenders who participate in skills development programmes



11.9% (4336/36149)

18.9%(1 765/9 326)

9.7% 3629/37303 10.8% 4053/37 303

Performance Indicator: Percentage of eligible offenders who participate in production workshop and agriculture programmes



(Production Workshops) Average for 2nd quarter is 1 529 offenders which is 15.1% below baseline

Production Workshops(2,42% ) 1 890of the 77 644minimumand mediumsentencedOffenders

(Production Workshops) Average for 3rd quarter is 1 579 offenders which is 16.4% below baseline

The average year to date is 1 346 offenders which is 28.7% below the baseline


Confidential


Performance Indicator: Percentage of eligible offenders who participate in production workshop and agriculture programmes

2nd Quarter Actual Performance 3rd Quarterly Target Actual Performance -3rd Quarter Year to date

(Agriculture) Average number of offenders utilized during this quarter was 3265 offenders per day which is 6.1% above the baseline

(Agriculture)(4.04% ) 3 138of the 77 644minimumand mediumsentencedOffenders

(Agriculture) Average number of offenders utilized for the 3rd quarter is 3 225 offenders per day which is 2.7 % above the baseline. This is 4.2 % of the sentenced minimum and medium offenders

The average year to date is 3 226 offenders which is 4.8% above the baseline. This is 4.15 % of the sentenced medium and minimum offenders (77 644)

Performance Indicator: Trading entity established


Benchmarking was done with the Department of Water Affairs and Government Printing.

Treasury Approval for establishment of trading entity

The National Commissioner, has approved that the project be allocated to the Branch Finance due to the financial expertise needed to implement the accounting system

The National Commissioner, has approved that the project be allocated to the Branch Finance due to the financial expertise needed to implement the accounting system


Confidential


Performance Indicator: Percentage of attainment of agricultural targets



Year to date

Milk production - 1625521 litresRed meat production136029 kgPork production -456597kgChicken production -297009kgEgg production -387270dozVegetable production 1912353KgFruit Production264807kg

Milk production 1 698 250 litresRed meat production-140 375 kgPork production 519 000 kgChicken production 334 575 kgEgg production 366 000 dozVegetable production 3 538 750 kgFruit Production140 625 kg

Milk Production: 1 71 6339 litres (101%)Red meat Production: 173 888 kg (124.3%)Pork Production:434 982 kg (84.4%)Chicken Production: 279 961kg (83.6%)Egg Production:411 201 doz (112.8%)Vegetable Production:2 53 8479 kg (69.2%)Fruit Production:110 841 kg (78.3%)

Milk: 4 764552 561 L, which was 93.5 % of the targetRed meat: 424107kg, which is 100.2% of the year to date targetPork: 1 297940 kg, which was 83.6% of the targetChicken: 8 77717kg, which was 89.5% of the targetEggs: 1 165 271doz,which was 106.2% of the targetVegetables: 6 480368kg, which was 60.6% of the year to date targetFruit: 534 912kg, which is 135.5% of the year to date target


Confidential


Performance Indicator: Percentage of offenders involved in sports, recreation, arts and culture


Sport and Recreation: WC 6767 (5,15 %), EC 10278(7,82%), LMN 7687 (5,85%), Gauteng17946 (13,66%), KZN 11561 (8, 80%), FS / NC13023( 9,91%).Arts and Culture and Libraries: WC 4029 (3,06%), EC 2737(2,80%), KZN 6477 (4,93%), Gauteng 12760(9,71%), FS / NC 4677( 3,56%) LMN 2965(2,25%)

1% Sport = 380Recreation = 542 Arts = 52 Culture = 115 Libraries = 173

Sport and Recreation: WC 4906 (3,73 %), EC 9344(7,11%), LMN 8576(6,53%), Gauteng17587 (13,39%), KZN 11784 (8, 97%), FS / NC10589( 8,06%).Arts and Culture and Libraries: WC 2676 (2,03%), EC 2491(1,89%), KZN 6867(5,22%), Gauteng 11075(8,43%), FS / NC 3451( 2,62%) LMN 3560(2,71%)

Annual target set and therefore explanation will be given at the end of the year

Total number for SRAC till to date:92906/ 131305 71%


Confidential

Social Reintegration Programme

Performance Indicator: Percentage of parolees without violations per year


Year to date

77.1 % parolees without violations 0.57% increasein the number ofparolees withoutViolations

77.4 % (36996/ 47797)

74.7 % (34623 /46361)

Performance Indicator: Percentage of parole cases in which victims of crime make representations


Year to date

1.54% (100/6489)

2.2%(132.5/5 980)

2,82%(319/11280)

2,14%(546/25459)


Confidential


Performance Indicator: Percentage of eligible cases considered by Parole Board



74.83% (16868/22539)

90% (10 468/11 631

76.64%(17915/23374)

76.30%(46380/60779)

Performance Indicator: Percentage of cases considered by the Parole Board and referred to Parole Review Board



0.01% (2/10287)

0.08% (8.5/10 468) Training of 13 (24.5%)CSPBs

0.02 % (3/13048)183

0.03% (12/36863)183

Performance Indicator: Ratio of incarcerated offenders with sentences of 24 months and less to probationers



Ratio: 1:1.4 0.5% increase in the probationer total under community Corrections

1: 1.3(18670/14169)

1: 1.4(19360/13745)


Confidential


Performance Indicator: Functional electronic monitoring system for parolees and probationers



•EM Project teams have been appointed; •EM Task Directive to include Terms Of Reference has been developed; •EM RFP has been advertised on 26 August 2011 to invite interested bidders;•EM evaluation criteria developed; •EM Fact Finding Mission to Brazil and Washington completed;

Development of solution

Procurement ofServices

Pilot prototype

•Tender advertised

•Engineered Systems Solutions recommended and awarded the tender.

•Contract signed with external service provider(ESS).

•Service Level Agreement developed.

• Tender advertised

• Engineered Systems Solutions recommended and awarded the tender.

• Contract signed with ESS.

• Service Level Agreement developed.


Confidential


Performance Indicator: Percentage of offenders released on medical parole



Year to date

Not achieved Establishmentof Medical AdvisoryBoard

Not yet established96.15% (25/26)

Not yet established91.30%(63/69)

Performance Indicator: Consideration of all offenders sentenced before 1 March 1994



Year to date

As at end of September 2011 regions submitted 360 cases of lifers of which 325 was considered by the Minister. Only 20 lifer cases are now outstanding from 3 regions namely EC (4), FS & NC (7) and KZN (9)

Embedded in departmental operations

366 cases finalised out of 376 366 cases finalised out of 376


Confidential


Performance Indicator: Framework for halfway houses and piloted half way houses



2nd Roundtable held in Soweto.Business case presented to the co- sponsorIdentification of half way house Identification of NPO management of half way houseAction plan created Standards developedAgreements to be signed with DPW.

Pilot Halfway Houses for Juveniles without monitorable address in partnership with DSD

Business case approved

Community participation session held

Service Level Agreement developed.

Non Government Organisation identified to partner with on the establishment.

Orientation session of parole board chairperson and Case Management Committee.

The house identified is being renovated

Preparation for the launch are in progress.


Confidential

Facilities Programme

Performance Indicator: Number of new bed spaces

PPP2nd Quarterly Actual Performance

3rd Quarterly Target Actual Performance Year to date

0% Evaluation completed by end of the 31 October 2011

The current process has been cancelled -other procurement models to be investigated

The current process has been cancelled -other procurement models to be investigated

Upgrading of existing facilities Construction work completed at Brandvlei 98%;

Brandvlei : 100% 99 % 99% complete

Ceres 79%; Ceres : 89% 63% 63 % complete

Van Rhynsdorp 82% Van Rhynsdorp 91% 90% 90% complete .


Confidential


Performance Indicator: New Office Space


3rd Quarterly Target Actual Performance Year to date

Head Office : Tender still to be placed

Project implementation (site briefing, establishment)

Business case approved. Submission made to Public Works for advertising of the tender

Tender document completed

Meetings by Region was held with DPW. The DPW is in process assess Government building options to be explored

KZN :Rental Agreement formalised

Agreement formalised.DPW renovating the government building to utilise as new regional offices

DPW renovating the government building to utilised as new regional offices

LMN : Decision on structure of LMN Region and Location of office – Business Case

LMN : Evaluate adjudicate and appoint

Business case development in progress.

Business case development in progress.


Confidential


Performance Indicator: Percentages of centers appropriately equipped for White Paper delivery

2nd Quarter Actual Performance 3 rd Quarterly Target Actual Performance Year to date

Nodes for IT servers:Facilities option analysis for short-term and long-term applicationsfor National Commissioner’sapproval and allocation offunding

Implementation of lease or other short-term option by DPW

Business case being finalised with SITA to provide Node for short-term and long-term IT servers

Business case being finalised with SITA to provide Node for short-term and long-term IT servers

Brandvlei Maximum : Scope development and appointment of consultants by DPW

Design development and documentation by DPW consultants

Approval obtained from chairperson of National Building Advisory Committee (NBAC) to allow instruction to DPW to proceed with scoping of repair work ,due to budget cuts the this matter will be tabled at the NBAC for review

DPW has been instructed to do the scoping for the project


Confidential



2nd Quarter Actual Performance 3rd Quarterly Target Actual Performance Year to date

Replacement Leeuwkop Juvenile: Business case received back with comments and resubmitted for approval

Replacement Leeuwkop Juvenile: Feasibility study to be conducted and site clearance performed by DPW

Business case reworked and approved

Business case approved

Audit compliance of infrastructure: Advertisement and appointment of service provider

Audit 20 facilities IDT Memorandum of Agreement (MOA) has been signed and IDT was instructed to facilitate appointment of service provider to execute audit

IDT MOA was signed in October 2011

Building of School facilities: Business case in progress

Building of School facilities: Budget allocation and project initiation by DPW

Business case approved Business case approved


Confidential



2nd Quarter Actual Performance 3th Quarterly Target Actual Performance Year to date

Gauteng Women’s Centre: Business case still has to be submitted

Budget allocation and project initiation by DPW

The Regional proposal submitted to not have new centre, but to utilize for Johannesburg, Pretoria and Emthonjeni to be confirmed as Gauteng dedicated women facilities

Proposal submitted for approval

Workshop Capacity : Business case development in progress ( To be completed in third quarter)

Budget allocation and project initiation by DPW

Business case approved Business case approved


Confidential

THANK YOU

STRIVING FOR A SOUTH AFRICA IN WHICH PEOPLE ARE AND FEEL SAFE

2012-03-06 3 RD QUARTER PERFORMANCE REPORTING Presentation to Portfolio Committee Presented by CDC...

Documents

Transcript of 2012-03-06 3 RD QUARTER PERFORMANCE REPORTING Presentation to Portfolio Committee Presented by CDC...