20111129 HCM_PA_04 - Personnel Administration Business Processes
-
Upload
sonali2783 -
Category
Documents
-
view
18 -
download
0
description
Transcript of 20111129 HCM_PA_04 - Personnel Administration Business Processes
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 1/55
Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
HCM_PA_04 Personnel
Administration Business Processes
November 29, 2011
12/5/2011 1
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 2/55
1. Workshop Ground Rules
2. Workshop Guiding Principles
3. Workshop Objectives
4. Workshop Agenda in Detail
5. Workshop Roles
6. Workshop Content
7. Workshop Wrap-up
12/5/2011 2
AGENDA
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 3/55
12/5/2011 3
• All participants should be familiar with the requirements and thetopics to be covered;
• The workshop scribe is responsible for documenting the parking lotissues and follow up questions;
• The workshop facilitators are responsible for keeping the discussioncentered on the topic being discussed. If an issue is determinedthat cannot be resolved during the workshop, the facilitator willnote the issue for future resolution and enter it into the workshopoutput document; and
• Parking of discussion item if the required knowledge is not in theroom.
Workshop Ground Rules
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 4/55
Workshop Guiding Principles
12/5/2011 4
Workshop Participant– Demonstrate how requirements are met
using Standard SAP functionality
– Utilize standard SAP functionality (80/20
rule)
– Avoid the “what won’t work” mindset
– Be attentive and open minded
– Explore questions and answers
– Encourage input from other participants
– Refrain from absolutes and mandates
– Focus on current issue being discussed
– Avoid “war stories”
– Manage cell phone, pagers &interruptions
– Keep the conversations to one at a time
Essential to dos:• Review Business Process Model
• Update/Create process Flow Diagrams
• WS Output Documents
• Identify RICEFW Objects
• Document process changes/implications
• Solution Manager:
•Create Business Blueprint documents
• Identify Issues and Risks
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 5/55
Workshop Objectives
12/5/2011 5
Develop and agree upon content/input that will drive the development of
Business Blueprint deliverables (Workshop output Template, WorkshopQuestions and Flows) that describe the to-be processes for OrganizationalManagement
Inform and demonstrate standard SAP functionality for use as to-beprocesses in Personnel Administration
Define Integration, inputs and outputs from and to other processes
Identify impacts (e.g., benefits, change implications, policy changes,technology implications, etc.) associated with the “to-be” models
Utilize standard SAP functionality to design processes that address keyissues, exploit areas of opportunity and embrace strategic intentimperatives (e.g., commonality)
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 6/55
Workshop Agenda
12/5/2011 6
Date
Topics
Deliverables
Team Personnel Administration Team
November 29,2011
• Salary Change
• Leave of Absence
• Return from Leave of Absence
• Long-Term Disability
• Termination
• Lay-off
• Business Process Design Document
• Business Scenario Design Document
• Master Data Requirements and Design Document
• Organization Structure Requirements and Design Document
• Key Design Decisions Document
• Functional Specifications for any Functional Gaps identified (RICEFW)
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 7/55
Blueprint Workshop - Roles
12/5/2011 7
A successful workshop is the result of interaction and participation!
SAP Facilitator Derick Mitchell
Customer Facilitator Carlton Luckey
Scribe Gail Marshall
OCM Tammy Waltman
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 8/55
Questions
12/5/2011 8
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 9/55
Personnel Action: Salary Change
12/5/2011 9
• Employee Hire/Rehire• Employee Transfer
• Classification
• Reclassification
• Reallocation
• Reorganization
• Organizational Change
• Salary Change
• Leave of Absence
• Return from Leave of Absence• Retirement
• Separation
Infotype...
Infotype 0001
Infotype 0000
Pers. no.
Hiring
Change of job
Personnel Actions
Salary Change
Any increase or decrease in an employees salary.
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 10/55
Employment Status
12/5/2011 10
Withdrawn = 0
Active = 3
Retired = 2
Inactive = 1
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 11/55
Salary Change – Planned Activit ies & Worksheets
12/5/2011 11
• Name the Action
• Action Reasons
• Action Screens
• Maintenance Options
• Business Process
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 12/55
Name the Action
12/5/2011 12Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 13/55
Salary Change Action Reasons
12/5/2011 13Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 14/55
Salary Change Action Screens
12/5/2011 14Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 15/55
Option for Salary Change an Employee
12/5/2011 15
Manager
Agency HR
Backend
Forms
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 16/55
Proposed: Business Process Flow - Salary Change
12/5/2011 16
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 17/55
Questions
12/5/2011 17
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 18/55
Personnel Action: Leave of Absence
12/5/2011 18
• Employee Hire/Rehire
• Employee Transfer
• Classification
• Reclassification
• Reallocation
• Reorganization
• Organizational Change
• Salary Change
• Leave of Absence
• Return from Leave of Absence• Retirement
• Separation
Infotype...
Infotype 0001
Infotype 0000
Pers. no.
Hiring
Change of job
Personnel Actions
Leave of Absence
Any activity where the employee is away from work, paid or unpaid, while his position
is still reserved for him. E.g. Military Duty, Disciplinary Action, etc.
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 19/55
Employment Status
12/5/2011 19
Withdrawn = 0
Active = 3
Retired = 2
Inactive = 1
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 20/55
Leave of Absence – Planned Activities & Worksheets
12/5/2011 20
• Name the Action
• Action Reasons
• Action Screens
• Maintenance Options
• Business Process
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 21/55
Name the Action
12/5/2011 21Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 22/55
Leave of Absence Action Reasons
12/5/2011 22Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 23/55
Leave of Absence Action Screens
12/5/2011 23Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 24/55
Maintenance Options for Leave of Absence
12/5/2011 24
Manager
Agency HR
Backend
Forms
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 25/55
Proposed: Business Process Flow - Leave of Absence
12/5/2011 25
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 26/55
Questions
12/5/2011 26
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 27/55
Personnel Action: Return from Leave of Absence
12/5/2011 27
• Employee Hire/Rehire• Employee Transfer
• Classification
• Reclassification
• Reallocation
• Reorganization
• Organizational Change
• Salary Change
• Leave of Absence
• Return from Leave of Absence• Retirement
• Separation
Infotype...
Infotype 0001
Infotype 0000
Pers. no.
Hiring
Change of job
Personnel Actions
Return from Leave of Absence
The return of the employee to work from a Leave of Absence. E.g. Military Duty,
Disciplinary Action, etc.
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 28/55
Employment Status
12/5/2011 28
Withdrawn = 0
Active = 3
Retired = 2
Inactive = 1
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 29/55
Return from Leave of Absence – Planned Activities &
Worksheets
12/5/2011 29
• Name the Action
• Action Reasons
• Action Screens
• Maintenance Options
• Business Process
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 30/55
Name the Action
12/5/2011 30Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 31/55
Return from Leave of Absence Action Reasons
12/5/2011 31
Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 32/55
Return from Leave of Absence Action Screens
12/5/2011 32Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 33/55
Maintenance Options for Return from Leave of
Absence
12/5/2011 33
Manager
Agency HR
Backend
Forms
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 34/55
Proposed: Business Process Flow - Return from Leave of Absence
12/5/2011 34
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 35/55
Questions
12/5/2011 35
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 36/55
Personnel Action: Separation
12/5/2011 36
• Employee Hire/Rehire
• Employee Transfer
• Classification
• Reclassification
• Reallocation
• Reorganization
• Organizational Change
• Salary Change• Leave of Absence
• Return from Leave of Absence
• Retirement
• Separation
Infotype...
Infotype 0001
Infotype 0000
Pers. no.
Hiring
Change of job
Personnel Actions
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 37/55
Employment Status
12/5/2011 37
Withdrawn = 0
Active = 3
Retired = 2
Inactive = 1
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 38/55
Separation - Planned Activities & Worksheets
12/5/2011 38
• Name the Action
• Action Reasons
• Action Screens
• Maintenance Options
• Business Process
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 39/55
Name the Action
12/5/2011 39Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 40/55
Separation Action Reasons
12/5/2011 40Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 41/55
Separation Action Screens
12/5/2011 41Workshop Activity
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 42/55
Maintenance Options for Separation
12/5/2011 42
Manager
Agency HR
Backend
Forms
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 43/55
Proposed: Business Process Flow - Separation
12/5/2011 43
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 44/55
Questions
12/5/2011 44
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 45/55
Let’s verify that we are on the same page…
Clarify any Strange Jargon
Validate Parking Lot Items
Record Key Decisions
Wrap-up
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 46/55
12/5/2011 46
+’s
What worked well today?
∆’s
What can we improve for future meetings and project activities?
Plus/Delta
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 47/55
Questions
12/5/2011 47
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 48/55
Thank you!
12/5/2011 48
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 49/55
MAGIC Project
WORKSHOP MINUTES/ HCM_PA_04 PersonnelAdministration Business Processes
November 29, 2011
PROJECT IDENTIFICATION
Project Name CPI/Project Number Project Type(CBI, Implementation, CSS, Upgrade, Internal, other)
MAGIC Implementation
Customer Name Customer Number Planned Start/Finish
State of Mississippi 600260
SAP Customer Partner Project Sponsor Program Manager
SAP Project Director Customer Project Director Partner Project Manager
Bill Bevil Becky Thompson
GENERAL INFORMATION
Workshop Title HCM_PA_04 – Personnel Admin Business Processes
Workshop Facilitators Derick Mitchell / Gail W. Marshall
Process Owner
Scribe Gail W. Marshall
ATTENDEES
Name (including Role/Organization) Email Phone
Darryl Womack Military
Ryan Beard Rehab Services
Theresa Abadie Gov Office - MSPB
Janie Simpson SPBMargaret Jordan DFA-OFM
Mark Haley MSDH
Gwenda Kirkland MSDH
Alison Brown MDOT
Bonnie L. Sides MDOT
Cassandra Moore MDE
Marsha Duncan DMG for MDOT
Warren Williams MS State Hospital Dept of Mental Health
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 50/55
2
ATTENDEES
Name (including Role/Organization) Email Phone
Sandra Hendrix MSH
Katie Storr MSH
LaWanda McGhee MDOT
LaTonya Moore MDOT
Tho Nguyen SAP
Bob Miner SAP
Susan Wadsworth DFA - MMRS
Gwen Morris-Isom MDWFP
Carlton Luckey DFA - MMRSSusie Smith District Attorneys
Mitch Jones MDAC
Mike Ma SAP
Mary Hill DFA - MMRS
Tom Reagan SAP
Ruby Walker MDES
Gail Marshall DFA - MMRS
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 51/55
3
SUMMARY OF THE MEETING REFERENCE DOCUMENTSFOR DETAILS REFER TO THE FOLLOWINGBUSINESS PROCESS DESIGN DOCUMENT
General
• Use standard SAP as much as possible
• Organizational Management (OM) must exist before Personnel
Administration (PA) because PA inherits much OM information
• Action is used to group infotypes
Salary Change
• Employee salary increase or decrease in same position
• Active employee status
• Infotypes
o IT0000 – Actions
o IT0008 – Basic Pay
• Reasons (on IT0000 and/or IT0008)
o Merit Increase
o Voluntary Demotion (add reason to action with position
change)
o Involuntary Demotion
o Educational Benchmark
o Extraordinary Increase
o Salary Adjustment
o New Hire Flex
o Promotional Flexo Recruitment Flex
o Agency Head Flex
o Salary Adjustment (SPB purview) – separated for reporting
o Salary Change (non-SPB purview) – separated for reporting
o In-Service/COLA Increase
o Realignment
o Realignment – Budgeted
o Realignment – Non-Budgeted
o Productivity
o Special Compensation
o Equity Salary Adjustment
o ACT Salary Adjustment
o Executive Director Increase
o Longevity (one time – may be on IT0015 - Additional Pmt)
o Increase to Start
o Career Ladder Adjustment
• Executed on Back End system by small “super user” group
• Some agencies are not under SPB purview and can have some
positions within the agency that are under SPB purview
• Forms process and Back End process both update the system to
capture reasons on salary change
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 52/55
4
SUMMARY OF THE MEETING REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWINGBUSINESS PROCESS DESIGN DOCUMENT
Leave of Absence
• Stays in same position
• MS is long-term leave without pay
o Taking 1 year leave to take a non-state service job
o Education
o No personal or medical leave accrual
o Change employee type
• Active employee status
• SAP can be leave with or without pay
• Reasons
o FMLA w/ Payo FMLA w/o Pay
o Medical Leave w/ Pay
o Personal Leave w/ Pay
o Military Leave w/ Pay
o Military Leave w/o Pay
• Infotypes
o IT0000 - Actions
o IT0019 – Monitoring of Tasks (Expected Return Date)
o IT0008 (Payroll discussion)
o IT0014 (Payroll discussion
•
Stop the accrual of leave (Time Management)• In time management in CATS
o Leave used goes to IT2001 – Absences
Vacation
Personal
Unpaid
o Accrual of leave goes to IT2007 – Attendance Quotas
• MS Current Leave of Absence
o Unpaid
o No retirement credit (no contribution to PERS)
o Could create a double-pin situation in MS
o In SPAHRS there is a flag to vacate the PIN, but if PIN is
vacated it will be abolished after 60 days so agencies have
to monitor the PIN or not vacate it
• On time management side the reason is associated with an
absence type
• Bereavement leave, jury duty, sick leave, etc. are short-term leave
Return f rom Leave of Absence
• Active employee status
• Reasons
o Return
• Infotypes
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 53/55
5
SUMMARY OF THE MEETING REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWINGBUSINESS PROCESS DESIGN DOCUMENT
o IT0000 – Actions
o IT0019 – Update Monitoring of Tasks (Task Complete)
o Check if employee was removed from position same for
LOA
Termination
• Leaving employment from State of Mississippi
• Name - Separation
• Reasons
o Vol-Return to School
o Vol-Health Reasons
o Vol-Personal Reasons
o Vol-No Reason Given
o Vol-Dissatisfaction
o Vol-Military Service ???
o Vol-Job Opportunity
o Vol-Relocation
o Vol-Resign at Co Request ???
o Vol-No Return from LOA
o Vol-Refused Recall ???
o Vol-End of Disability ???
o Vol-Special
o Vol-Seasonalo Vol-Death
o InVol-Unsatisfactory Perf.
o InVol-Attendance/Punctual
o InVol-Discontinued Job/ Time Limited
o InVol-Office/Plant Closed ???
o InVol-Failed Drug Screening ???
o InVol-Lay-off Expired ???
o InVol-Disciplinary Action
o Reduction in Force
o Get additional reasons from MS (Action Item) **
• Infotypes
o IT0000 – Actions
o IT0001 – Organizational Assignment
o IT0041 – Date Specifications
o IT0040 – Objects on Loan
o IT0105 – Communications
o IT0171 – General Benefits Information
o IT0378 – Adjustment Reasons
o IT0416 – Leave Remuneration
o NO IT0008 – Basic Pay because employee status not
active
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 54/55
6
SUMMARY OF THE MEETING REFERENCE DOCUMENTS
FOR DETAILS REFER TO THE FOLLOWINGBUSINESS PROCESS DESIGN DOCUMENT
• Employees still need to access ACE information for a period of time
• History is saved
• Determination of leave payment to beneficiary if termination is due
to employee death
• Off-cycle payroll used to pay leave for terminated employee
Reduction in Force
• Employee status changes at effective date
• RIF is like a Termination/Separation in most ways so can RIF be a
reason under Termination/Separation? Yes
• Need to incorporate RIF into other actions
o RIF-Reallocation
o RIF-Transfer
Miscellaneous
On transfer form, indicate whether it is inter-agency or intra-agency. Use
naming conventions to identify forms and reduce confusion to managers.
Discuss further in HCM_PA_05.
DECISIONS ANSWERED REFERENCE DOCUMENTSFOR DETAILS REFER TO THE FOLLOWINGKEY DECISION DOCUMENT
CHANGE IMPACT ITEM AREA IMPACTED
ID ACTION/PARKING LOT ITEM OWNER DUE DATE
AI Get current MS reasons for Leave of Absence from official SPB Policy
Manual (not Handbook) and get non-SPB reasons (military)
Gail Marshall 12/15/2011
7/15/2019 20111129 HCM_PA_04 - Personnel Administration Business Processes
http://slidepdf.com/reader/full/20111129-hcmpa04-personnel-administration-business-processes 55/55
ID ACTION/PARKING LOT ITEM OWNER DUE DATE
AI Clarify processing for Leave of Absence for military leave Gail Marshall/Janie
Simpson
12/15/2011
AI Get list of SPAHRS Separation Reasons (tables) Gail Marshall 12/15/2011
AI Suspension – paid vs. unpaid – what action should be used? Derick Mitchell 12/15/2011
AI Prepare consolidated list of all PA Blueprint workshop personnel
actions and associated reasons. Review with SPB.
Derick
Mitchell/ Gail
Marshall/
Susan
Wadsworth
12/15/2011
PL On Leave of Absence form need to indicate whether to vacate the
position or to hold the position for the person
Derick
Mitchell/Susan
Wadsworth
12/15/2011
PL Authorization – Review what level of structural access should be
granted. Check with legal entities/attorneys on legal implications for
termination reasons involving privacy issues such as drug screening,
medical, etc. Does having MS as one company in SAP allow HR
across all agencies to view termination reasons from other agencies?
MSPB Attorney, DFA Attorney
Gail Marshall/
Carlton
Luckey/
Cheryl
Lunsford/
PMO
12/15/2011
PL For termination, will payroll be run be off cycle or with regular payroll
period?
Authorizations
and Security/
Derick
Mitchell/
Diane
Langham
12/15/2011
PL Is Leave of Absence always unpaid or can it be paid and unpaid? Gail Marshall 12/15/2011
PL Can we have workflow if agency falls under SPB purview but position
is exempt?
Workflow Defer to MSS
PL Salary Change - Determine whether longevity should be included as a
reason? Possibly create wage type for longevity for IT0015 and use
reason field on wage type.
Derick
Mitchell/
Michael Ma
12/15/2011
PL If individual is removed from a position when on Leave of Absence,
how will it be handled in MSS?
Jonathon,
ESS/MSS
12/15/2011
PL District Attorney currently does not accrue leave. May want to
incorporate leave accruals – for conversion.
Derick
Mitchell/Susan
Wadsworth
12/15/2011