2011-2012 Consolidated Budget

Presented to the members of the AMS Assembly.

Prepared by Ashley Eagan, Vice-President Operations

October 27th, 2011

Presentation Timeline

Process

Operating Fund

Restricted Funds

Bottom Line – Overall Consolidated Budget

Notes and Moving Forward

Service Director Presentations

Process

• June/July – Strategic Planning

• July/August – Budgets submitted to Executive and Board

of Directors

• August – Service budgets approved by Board of Directors

• September – Operating budgets and Restricted Fund

budgets finalized

• October – Consolidated budget approved by Board of

Directors; Consolidated budget approved by AMS

Assembly

Operating Fund

Assembly Budget

General Office

Other Operations

Services

Operating Fund

Revenue Expenses Net Weight

Assembly $1,783,840 $1,778,539 $5,301 17%

General Office and Other Operations

$2,541,764 $2,605,581 $(63,816) 25%

Services $6,017,506 $5,952,877 $64,629 58%

Operating Fund Net $10,343,111$10,336,997 $6,114

Operating Fund History

Year Revenue Expense Net

2011-2012 $10,343,111 $10,336,997 $6,114

2010-2011 $9,745,515 $9,546,591 $175,371

2009-2010 $8,549,736 $8,442,396 $107,340

2008-2009 $8,758,227 $8,625,807 $132,419

2007-2008 $8,408,894 $8,506,303 $(106,640)

2006-2007 $7,838,589 $7,970,518 $(131,929)

Assembly Budget

99%

1%

Revenues $1,012,966

AMS Specific FeeAllocation - Advantage Fund

Assembly Budget

5%5% 6

%

12%5%

9%1

%1%

46%

12%

Expenses $1,008,114.68

AAC CESCAC CIAMAC SICVPUA OUSAGeneral Support Remuneration

Support

General Office Budget

6%3%

43%

23%

1%

23%

Revenues $1,933,199

ASY Remuneration SupportBus-It GrantBus-It FeeASY AllocationADV AllocationAdministration Fees

General Office Budget

1%

43%

3%1%2%4%

23%

7%

1%

3%

2%9%

3%

Expenses $1,933,028 Audit FeesBus-It ProgramInsuranceTelephonePayrollOffice & Misc.Permanent Staff SalariesWagesCOMM Alloc-ationMKO AllocationITO AllocationHRO Allocation

Other Operations

Board of Directors

Student Life Centre Administration

MacGillivray-Brown Hall

Communications Office

Human Resources Office

Marketing Office

Information & Technology Office

Board of Directors Budget

100%

Revenues $70,000

ADV Allocation

Board of Directors Budget

6%

9%

27%

9%

5%

15%

11%

5% 13%

Expenses $52,907

Annual Report Internal RelationsSpecial Projects LegalScribe HonourariaPSE Bursary FT Staff Re-

cruitmentMisc.

Student Life Centre Administration

Student Centre Office > Student Life Centre

What Changes?

Retail Tenant Revenue

Locker, Room, and Table Revenue

Increase in Salaries

Student Life Centre Budget

33%

2%3

%2%

18%1%

39%

1% 1%

Revenues $201,758

Commercial Leaseholds

Percentage Rent

Non-commercial Leasehold

Locker Rentals

Room Rentals Table RentalsTD Revenue New Ad RevenueKey Deposits

Student Life Centre Budget

1% 2%

19%

36%

29%

8%

5%

Expenses $201,334

AdvertisingPhotocopyWagesPermanent StaffFull-time SalariesSLC ProgrammingMisc. Office

Mac-Gillivray Brown Hall

It’s here to stay!

Mac-Brown Budget

34%

66%

Revenues $14,047

SCF AllocationA&R Space CostA&R Renovations Contribution

Mac-Brown Budget

22%

3%

34%5%

29%

6%

Expenses $79,163

ElectricityWater & SewageHeatingWireless InternetRepairs & MaintenanceLeasehold De-preciation

Human Resources Budget

100%

Revenues $60,805

AMS Allocation

Human Resources Budget

3%

33%

2%8%28%

25%

1%

Expenses $60,805

Office OperatingSalaryDeputy HonourariaEmployee De-velopmentRecruitmentVolunteer Appre-ciationMisc.

IT Office Budget

96%

2%0% 3%

Revenues $163,107

AMS AllocationMisc. RevenueWebsite Hosting FeesAV Rental Service

IT Office Budget

2%

29%

12%

6%

38%

4%4%

5%

Expenses $163,107

Computer Software SupportDepreciation - ComputersQueen's IT SupportAcademic LicensingSalariesTSM BackupsWagesMisc.

Restricted Funds

What are they?

Advantage Fund

Accessibility Fund $3.00

Health & Dental Fund $112.43/$97.15

Student Centre Fund $29.73

Restricted Funds

Balance Revenue Expenses Net

Accessibility $102,339 $63,700 30,000 $33,700

Advantage $385,726 $155,000 $134,000 $21,000

Health & Dental $657,361 $2,123,000 $2,110,000 $13,000

Student Centre

$3,598,133 $2,763,901 $2,861,165 $(97,263)

Operating Fund Net $5,093,560 $5,105,601 $5,135,165 $(29,563)

Student Centre Fund

Changes?

Student Centre Fund

Increase of $200,000 operating expense

…or other words33% expense increase

Consolidated Budget

Revenues Expenses Net Weight

Assembly $1,730,119 $1,724,817 $5,301 11%

Services $6,017,506 $5,922,877 $64,629 40%

Other Operations $2,541,764 $2,605,580 $(63,815) 16%

Restricted Funds

$5,105,601 $5,135,165 $(29,563) 33%

AMS-wide Net

$15,448,713

$15,472,162 $(23,448)

Consolidated Budget

Notes to consider…

Deficit represents 0.02% of overall budget

Amalgamation of SLC into Society structure

Long term investment into Mac Brown

97% decrease in Bus-It revenue

Transfer of Queen’s Centre contribution

Moving Forward…Discussions on current and future

student fee revenue effects

Allocated expenses philosophy review

Develop policy surrounding financial controls on staff and volunteer

appreciation

Continue to breakdown large line items to ensure accountability and

eliminate expenses

Formalizing budget timeline process in conjunction with the Student Life

Centre Council