2010/2011 Annual General Meeting March 27 th, 2011 Building trust through honesty Building respect...

2010/2011

Annual General MeetingMarch 27th, 2011

Building trust through honestyBuilding respect through integrity

Building strength through teamwork

Executive 2010/2011 • General Manager ~ Barb Mason• Past President ~ Vacant• Treasurer ~ Deanne MacDonald• Secretary ~ Bev Whitfield • Director of Representative ~ Jim Collis• Director of House League ~ Rob McCall• House League Head Convenor ~ Sherry Thomas• Director of Program Development ~ Connie Lewis• Director of Registration ~ Doug O’Malley• Tournament Coordinator ~ Barb Godin • Ice Scheduler ~ Don Williamson• Web Master/Publicity Coordinator ~ John Middleton• Fundraising/Sponsorship Coordinator ~ Tammy Reeve• Equipment Manager ~ Paul Noble• Senior Rec. ~ Katrina Granger• Referee in Chief ~ Mike Schulz• Administrator ~ Melissa Williamson

AGENDA

• Call to Order• Passing of Minutes from 2009/10 AGM• General Manager’s Report• Director of Registration’s Report• Tournament Coordinator’s Report• Treasurer’s Report• Constitutional Matters• Election of Executive Members• New Business• Adjournment

General Manager’s ReportBarb Mason

Coming together is a beginning. Keeping together is progress. Working together is success.

~Henry Ford

General Manager’s Report

Goals of the Executive for 2010-11 Season:

• improve upon transparency and open communication

• build trust and confidence of membership• review coach selection process*• provide goalie instruction/clinics*

* Goals identified at 2009-10 AGM

General Manager’s Report Con’t…

Did we accomplish our goals?

Worked hard to open up the lines of communication between Parents, Coaches and Executive

Did our best to address questions, comments, complaints and other situations in an appropriate and timely fashion

Created and implemented a new Rep Coach selection process

Hired Steve Sumka as OGHA Goalie Coach and provided 5 goalie clinics

General Manager’s Report Con’t…What else did the Executive accomplish?

Met with Town officials and community partners and successfully advocated for fair and equitable ice allocation for girls hockey

Worked with the Town of Orangeville to implement the first ever girls only after school shinny program

Offered approximately 12 skills sessions and 2 Contact Confidence Clinics

Held 1st Annual Free Holiday Family Fun Skate (with special guest)

Major Storage Space “Office” clean up and donated hundreds of pairs of spare hockey socks and jersey’s to the Canadian Tire Jump Start Program


7 Trophies awarded at the 33rd Annual Sweetheart Tournament including the Liane Kelly and Monique Babineau Memorial awards that haven’t been handed out since 1990’s

Introduced the use of an Independent Evaluator at Tryouts

Worked with the Town to have an OGHA banner hung in Alder Red {special thank you to Owl-lite}

Entered into a partnership with Caledon Girls Hockey Association to establish a shared schedule for HL

Secured space in Alder Red for our future Trophy case

New Award: Susanna Langman Spirit Award


Newly designed House league jerseys!

New bulletin board at Tony Rose

Thoroughly reviewed the OGHA Constitution, Bylaws, Regulations and Rules

General Manager’s Report Con’t… Applied for RBC Play Hockey Grant

1) Learning by Doing & Having Fun: Implement a newly developed FUNdamentals (4-6 years) program where we will use an unorthodox concept to build upon our current more traditional program by introducing on-ice props. We will replace more traditional drills with this new approach which will emphasize skill learning while having fun in a unique manner.

2) No Player Left Behind: Continue to offer a reduced registration fee for our FUNdaments program and offer a new reduction in fees for our Novice (7-8 years) program. The ultimate goal is to increase enrollment and retention of players. This progressive move will create opportunities that would otherwise not exist for girls to explore the game of hockey.


3) Coach Development and Support: We know that coaches hold the keys to success for our association. It is our responsibility to nurture and develop our coaches by providing specialized coaching clinics. Host two “Coaches Days” with on and off ice modules.

- A good coach will make players see what they can be rather than what they are

Goals for next season:

• Trillium Grant Application • Implement an OGHA policy around bullying • Partner with Orangeville Police Services to provide

education session(s) around bullying• Create a Coach Development and Mentorship

Program• Review house league team selection and grading

process• Implement new, fresh, creative ideas into our

FUNdamentals program (ultimate goal: to increase enrollment and retention)

• Implement Development Stream teams within each level of the house league

• Trophy Cases• Survey for parents • Survey for players

2011/2011 Rep Coaches

Atom BB Joe MasonPeewee BB Don WilliamsonPeewee B Derek FoulgerBantam AA Connie LewisBantam A Doug O’MalleyBantam B Jim MeekMidget A Lindsay WhiteMidget BB Scott GreshukMidget B TBD

Rep Tryouts begin April 18th

Permission to skate forms available April 12, 2011, 6-9pm Lobby at Alder St.

Director of RegistrationDoug O’Malley

House League (HL) Number of Players

FUNdamentals program (4-6) 42

Novice (7-8 Years) 32

Atom (9-10 Years) 27

Peewee (11-12 Years) 42

Bantam (13-14 Years) 39

Midget/Intermediate (15-19 Years) 42

Senior Recreational Program (20+) 40

Ladies Initiation Program (20+) 13

TOTAL 277

Representative (Rep) Teams

Novice B 14 Atom BB 14 Atom C 14Peewee A 14 Peewee B 17Bantam A 15 Bantam B 16Midget A 14 Midget B 16

Total 134

TOTAL HL + Rep 411

• 4 teams participating in Provincial Championships! Congratulations to:

Novice B, Atom BB, Atom C and Midget A

• PeeWee B (maybe Peewee A and Midget B) has advanced to the LLFHL Championship weekend!

One measure of success is the score… other measures come from within each player and team.

GOOD LUCK Tigers!

What a Season!

Tournament CoordinatorBarb Godin

Tournament Champions

CONGRATULATIONS to our Tiger Champions!

Novice C

Atom BB

Bantam H/L Burnside Associates

Senior Rec (Red)

Treasurer’s ReportDeanne MacDonald

Treasurer’s Report

Cash as at March 1, 2011 $ 99,724

Total Receivables $ 7,586

Total Payables $ 66,376

Net Cash at March 1, 2011 $ 40,934

REVENUE as at March 1, 2011

• Registrations $ 163,626• Rep Fees $ 83,740• Sponsors $ 7,450• Tournament $ 7,420• Extra Ice Fees $ 14,530• Skills sessions $ 2,265

TOTAL REVENUE: $ 280,261

Year end projection: $ 293,667

EXPENSESas at March 1, 2011

• Ice Fees $ 183,192 (Pre-season, Sept, Oct, Nov, Dec, Jan, Feb)

• Equipment $ 25,233

• OWHA Fees $ 30,898

• Referees $ 11,518

TOTAL EXPENSES: $ 264,872

Year End projection: $ 296,314

Cash Projection – Year End

Opening balance – June 1/10 $ 20,335

Revenue $ 293,667Expenses $ 296,314

- $ 2,637

Ending balance – May 31/11 $ 17,698

Part IConstitutional Amendments

John Middleton(all passed at meeting)

Amend Constitution:PART I

Article Five: EXECUTIVE (pg. 6)

1) Reads: The elected officers of the Association shall be:

Change to: The elected EXECUTIVE MEMBERS of the Association shall be:

Rationale: consistency in terminology

1) m) Reads: Referee-in-Chief

DELETE

o) Reads: League Administrator

DELETE

Rationale: these positions are paid positions and do not have a vote. They are critical positions and as such, the executive would like to advertise the positions on our website and hold interviews for each to select the best candidates.

Also in Article Five 1) First sentence Reads: The members of the executive will be voted in for a term of one year at the AGM

Change to: The members of the executive will be voted in for a term of TWO YEARS at the AGM

Rationale: Positions on the executive can be quite complex. It is felt that it is in the best interest of the association to allow the same group of executive members to continue for a term of two years to ensure goals are being met

IF VOTED THROUGH: change paragraph 6 to read:The executive can be re-elected at the AGM for a subsequent term of TWO YEARS.

Also in Article Five 1) Last paragraph reads:

In the event that the number of elected Executives is less than the number of positions, a member of the Executive can hold more than one of the Executive positions, without an additional vote.

Add: THIS CAN ONLY OCCUR AFTER THERE HAS BEEN AN UNSUCCESSFUL THOROUGH SEARCH FOR A REPLACEMENT MEMBER.

Rationale: It is best practice for each executive member to only hold one position and effort should be put into finding someone to fill the vacancy.

Article Six: AUTHORITY OF THE EXECUTIVE (pg. 7)

*only if approved in earlier vote #2Add 4) to read: The Executive shall have the authority to appoint the positions of Referee-in-Chief and League Administrator

Rationale: these positions are paid positions and do not have a vote. They are critical positions and as such, the executive would like to advertise the positions on our website and hold interviews for each to select the best candidates.

Article Seven: ANNUAL GENERAL MEETING (pg. 8)

1) Reads: The Annual General Meeting of the membership shall be held at least once a year, no later than March 31st.

Change to: No later than MAY 31st

Rationale: We are having our AGM prior to the end of the season and much earlier than other associations. It is felt it makes sense to hold the AGM around the same time as our fiscal year end which is May 31st. Also, this makes for an easier transition for new executive members.

Article Eight: BYLAWS (pg. 8)

3) Reads: Any changes to the Bylaws by the Executive, which fail to receive ratification, may not be reintroduced and any Bylaw changes made at an AGM may not be modified by the Executive, in both cases for a period of two years.

Change to: Any changes to the Bylaws by the Executive, which fail to receive ratification, may be reworded at the same AGM to receive consensus vote.

Rationale: The membership may like and understand that purpose of the amendment however, wish that the wording be changed to more effectively reflect the purpose for such amendment.

Article Nine: REGULATIONS AND RULES (pg. 8)

3) Reads: Any changes to the Regulations and Rules by the Executive which fail to receive ratification may not be reintroduced and any Regulation or Rule changes made at an AGM may not be modified by the Executive, in both cases, for a period of two years.

Change to: Any changes to the Regulations and Rules by the Executive which fail to receive ratification vote may be reworded at the same AGM to receive consensus vote.

Rationale: The membership may like and understand that purpose of the amendment however, wish that the wording be changed to more effectively reflect the purpose for such amendment.

Article Eleven: CONSTITUTIONAL AMENDMENTS (pg. 9) 3) Reads: Approval of Amendments to Constitution: All

amendments to this Constitution must be approved by at least a three quarter majority vote (i.e.: at least 75% of those eligible votes cast must be in favour) at an AGM. This Constitution may be amended at an AGM by a two-thirds majority of all votes cast, provided that notice of proposed amendments is announced at any time during the preceding AGM.

Change to: All amendments to this Constitution must be approved by at least a three quarter majority vote (i.e. at least 75% of those eligible votes cast must be in favour) at an AGM.

Rationale: Removing the second piece about the two thirds majority vote if notice of proposed amendments is announced at any time during the preceding AGM.

Part II Amendments to Bylaws

Barb Mason (all passed at meeting)

Article One: The Executive (pg. 10)

2) Reads: Members of the Executive shall be elected by secret ballot at the AGM of the Association.

Add: MEMBERS MAY ACCEPT ONLY ONE ELECTED POSITION

Rationale: It is best practice that executive members only hold one position. Priority must be given to finding an executive member for each position. An executive member should only hold two positions after a thorough search for such member has taken place. I.e.: advertise on website etc.

4) Reads: Any member of the Executive, Officials, or Referees can be associated with an OGHA team in any capacity.

Change to: Any member of the Executive or Referees…..{remove OFFICIALS)

Rationale: Housekeeping. We do not use the term “officials” consistently throughout the document.

5) Reads: Any officer of the OGHA or member of the Executive shall disclose a conflict of interest…….

Change to: Any EXECUTIVE MEMBER of the OGHA shall disclose a conflict of interest….

Rationale: Housekeeping for consistency

6) Reads: The Officers and Executive members of the OGHA shall serve….

Change to: The EXECUTIVE MEMBERS of the OGHA shall serve…


Bylaws continued…

Article Two: DUTIES of OFFICERS (pg. 10)

Change to: DUTIES OF EXECUTIVE MEMBERS


Article Two: Duties of Officers1. General Manager

f) Reads: To be responsible for the complete well being and operation of the OGHA

DELETE

Rationale: The entire executive is charged with this responsibility

g) Reads: Shall be an official member of all committees.

Add: Shall be an official member of all committees UNLESS A CONFLICT OF INTEREST HAS BEEN DECLARED

Rationale: depending on the purpose of the committee, there could be conflicts of interest arise.

2. Treasurer (pg. 11)

g) Reads: To ensure the Sponsorship coordinator and Fundraising Coordinator carry out their responsibilities and report regularly to the Executive the activities of Sponsorship and Fundraising.

Change to: To ensure the Sponsorship Coordinator carries out his/her responsibilities and reports regularly to the Executive the activities of Sponsorship and Fundraising.

Rationale: These positions were combined as voted upon at last years AGM. Housekeeping amendment.

h) Reads: In the absence of the General Manager, shall have the authority and perform the duties of the General Manager.

DELETE

Rationale: This should not be the responsibility of the Treasurer; goes to Director of Registration. The Registrar already had this as a duty in replacement of the General Manager and Treasurer.

Add duty: Coordinates payment of referees.

Rationale: this is a duty that the treasurer already performs. The treasurer must provide cheques to rep teams and to HL convenors to pay referees.

4. Director of Representative (pg. 11)

Add: It is strongly recommended that an individual must have served as a voting member of a previous Executive of the OGHA for a minimum of one (1) year before being eligible to seek election to this position.

Rationale: This is a complex position; it is an asset to the position if the successful candidate has had previous experience on the executive.

a) Reads: Coordinates and is responsible for all aspects of the operations of the Rep (competitive) teams including coaching selection, player tryouts and attending affiliated league meetings (LLFHL)

Change to: Coordinates ALL ASPECTS OF THE OPERATIONS OF THE REP (COMPETITIVE) TEAMS including coaching selection, player tryouts, ATTENDING AFFILIATED LEAGUE MEETINGS (llfhl), AND REPORTING INFORMATION BACK TO THE EXECUTIVE AND COACHES

Rationale: Clearer description adding reporting info back to coaches/executive.

b) Reads: Coordinates ice time with the Ice Scheduler and informs the Referee-in-Chief of playing schedule.

DELETE

Rationale: Does not complete this function

c) Reads: Coordinates the payment of refs

DELETE

Rationale: Does not complete this function

Director of Representative continued…

Add: Responsible for researching and recommending an Independent Evaluator for Rep Team Selection

Rationale: Makes sense for the Rep director to take on this task given that he/she already has the responsibility of coordinating player tryouts.

5. Director of House League (Pg. 12)



a) Corrected spelling mistake changed CONVENER with an E to with an O.

Rationale: Housekeeping

b) Reads: With the help of the Division Conveners the HL Director will assign coaches to all teams by the first scheduled game.

Change to: With the help of the HOUSELEAGUE HEAD CONVENOR AND THE REGISTRAR, the HL Director will assign coaches to all teams by the first scheduled game.

Rationale: Including House league head convenor and registrar in the task.

c) Reads: The HL Director is responsible for creating the HL schedules and will distribute these to all coaches by the first week of HL.

Change to: The HL Director is responsible for DISTRIBUTING the HL schedules to all coaches by the first week of HL.

Rationale: HL Director does not create the schedule.

f) Reads: The HL Director must ensure that the Referee-in-Chief knows all scheduled game times.

DELETE

Rationale: HL Director does not do this

g) Reads: The HL Director will decide the playoff format each season and must announce the format by December 31 and provide written

rules and regulations 2 weeks prior to the first playoff game.

Change to: The HL Director will decide, IN CONSULTATION WITH THE ICE SCHEDULER, the playoff format each season and must announce the format by Dec. 31 and provide written rules and regulations 2 weeks prior to the first playoff game.

Rationale: Must work with the ice scheduler around this task.

7. Registrar (pg. 12)



b) Reads: In the absence of the General Manager and the Treasurer, shall have the authority and perform the duties of the General Manager.

Change to: In the absence of the General Manager SHALL HAVE THE AUTHORITY AND PERFORM THE DUTIES OF THE GENERAL MANAGER. {REMOVED TREASURER}.

8. Tournament Coordinator (pg. 13)



9. Ice Scheduler (pg. 13)



a) Reads: Coordinates ice time with arena staff, House league, Rep and program development Directors.

Change to: Coordinates ice time with arena staff, houseleague, Rep and Program Development Directors and TOURNAMENT COORDINATOR.

Rationale: Needs to work with the Tournament Coordinator around ice requirements for the Sweetheart Tournament.

ADD: Informs the Referee-in-Chief, team coaches, team managers and town officials of ice schedule.

Rationale: Task is not yet documented

ADD: Participates in negotiation of ice allocation from the Town of Orangeville and other ice vendors


ADD: Reconciles ice invoices to ice booked/utilized and approves invoices for payment.


ADD: IN consultation with the HL Director, develops house league season schedule.


ADD: Any other duties as assigned by the General Manager

10. Sponsorship Coordinator (pg. 13)

c) Reads: Organizes awards banquet, trophies. Markets, orders and distributes OGHA team apparel wear.

Change to: Organizes awards banquet and trophies

Rationale: Does not market or distribute apparel

13. Webmaster (pg. 13)

d) Reads: Coordinates the “Salute to Minor Hockey” publication with local newspaper.

DELETE

Rationale: does not complete this function

14. Equipment Manager (pg. 13)

ADD: Responsible for equipment inventory and tracking

ADD: Coordinates the tendering of vendors and procurement of Tiger Apparel

Rationale: Completes this function

15. Referee-in-Chief

ADD: Must be a minimum level 3 referee and registered with the OWHA each year

Rationale: needs to be an experienced referee with adequate training and appropriate membership

17. League Administrator

a) Reads: Equipment inventory and tracking

DELETE

e) Reads: Vendor Contacts

DELETE

g) Reads: Website updates

DELETE

I) Reads: Aid in scheduling of ice and events

DELETE

ADD: Books all meeting rooms for the association

ADD: Acts as the Association Privacy Officer- Responsible for the compliance with PIPEDA (Personal Information Protection and Electronic Documents Act) privacy principles and responding to access requests. Ensures OGHA is accountable for all personal information in its possession including that which may be transferred to a 3rd party. Third party organizations who handle information on behalf of the OGHA shall be contractually obligated to the standards of the OGHA privacy by-law

Rationale: Clarifying duties

19. Senior Recreational Convenor – Addition of description of entire position

a) The Senior Recreational Convenor (SR Convenor) is responsible to oversee the smooth operation of all Senior Recreational House League games.

b) The SR Convenor will assign team representatives to all teams by the first scheduled game.

c) The SR Convenor is responsible for distributing the Senior Recreational schedules to all team reps by the first week of House League.

d) The SR Convenor with Ice Scheduler will ensure that ice is available for all Senior Recreational games and will work with the Equipment Manager to ensure that all teams have sweaters and socks.

e) Coordinates the payment of the referees.

f) The SR Convenor will decide the playoff format each season and must announce the format by Dec. 31 and provide written rules and regulations 2 weeks prior to the first playoff game.

g) The SR Convenor must ensure all Team Reps are aware of the Regulations and Rules of the OGHA.

h) Ensure trainers have the appropriate certification.

I) Ensure bench staff’s certification numbers and rosters are completed and submitted to the League Administrator before the OGHA deadline.

j) To ensure that all Team Reps have game sheets available prior to the official start of the season.

k) To ensure that a time/scorekeeper is present for all games.

l) To be present at all of their division’s games to help ensure a smooth delivery of the House League program.

m) To post game results each week to the OGHA website

n) Other duties as assigned by the General Manager.

Rationale: Position was not defined in the previous document

Article Three: Meetings

Annual General Meeting (pg. 15)

b) Reads: Notice of the AGM of the Association shall, in all cases, be given in writing from the Executive secretary to the Membership at least thirty (30) days prior to the date fixed for such meeting, stating place, and time, objective and requesting nominations.

Change to: Notice of the AGM of the Association shall, in all cases, be given in writing to the Membership at least thirty …{removing by the Executive secretary}

Rationale: This notice is typically sent by the Registrar

ADD: Elected members may only accept one Executive position at the AGM

Rationale: best practice

Article Four: Election of Officers (pg. 16)

Amend to: Election of EXECUTIVE MEMBERS

Rationale: consistency/housekeeping

4. Assumption of Office

Reads: the new Board of Directors will assume office following the AGM.

Add: Outgoing executive members will attend the first meeting with the new Executive and provide transitional support.

Rationale: Smooth transition from old to new executive members

5. Vote

Reads: Voting for the election of officers shall be done by secret ballot

Change to: Voting for the election of EXECUTIVE MEMBERS shall be done by secret ballot

Rationale: Consistency/Housekeeping

Article Eight: Privacy

OGHA will comply with the OWHA Privacy Policy.

1. Accountability:1) The League Administrator will be the

designate accountable for compliance with this by-law.

2) The OGHA’s Privacy Officer will ensure that the OGHA is accountable for all personal information in its possession including that which may be transferred to a third party. Third party organizations who handle information on behalf of the OGHA shall be contractually obligated to adhere to the standards of the OGHA Privacy Policy.

3. The OGHA will implement internal policies which will facilitate adherence to the Privacy Policy including but not limited to the following:

a) Security measures at all levels designed to protect personal information in its possession.

b) Procedures designed to respond to complaints and/or inquiries

c) Staff training in all facets of information management, including awareness of the OGHA’s Privacy Policy and subsequent policies and procedures developed in accordance with the Policy.

2. Consenta) OGHA will collect personal information for the uses

specified in the OWHA Privacy Policy.

b) All members of the OGHA will have the opportunity to consent to the use of their personal information on an annual basis. A member of the OGHA agrees that

the act of registering constitutes implied consent to such use of t heir personal information by the OGHA, its teams, OWHA and OWHA leagues.

c) If at any time an individual wishes to withdraw their consent to the use of their information, they may do so by contacting the OGHA Privacy Officer at any time, subject to legal or contractual restrictions and by providing reasonable written notice. The request will then be communicated to the pertinent team, OWHA, OWHA league and the individual, within 10 business days.

d) The OGHA may collect personal information without consent where reasonable to do so and where

permitted by law.

3. Accuracy

a) The OGHA shall strive to ensure to the extent that it can, that the information entrusted to it

is maintained in an accurate manner.

Part III Amendments to

Regulations & Rules Doug O’Malley

(all passed at meeting)

Regulation One: (pg. 18)

Reads: Divisions

Change to: Player Eligibility and Team Selection

Rationale: Clearer description

First paragraph Reads:

“Division” shall be that group of teams comprised of players within a specific age group. The age grouping shall be decided by the voting membership at the beginning of each playing season, based on the number of players / teams in each age category.

Change to: Executive

Playing Up Policy

In general, the OGHA discourages the practice of playing up. This policy will outline the criteria and requirements where players wish to play or try out for teams in higher divisions than their own age group.

1. Players wishing to attend tryouts at an older level must make this request in writing to the Director of Representative 10 business days prior to the first tryout date.

2. Players may only apply to play in one division above their own age division.

3. Players must attend the first tryout of the division unless they have prior approval from the Director of Representative.

4. Players must attend tryouts in their own division as well as the division in which they wish to play.

5. Players must try out for the highest tiered team in the older aged level. If the player is released by the team in the higher division they are free to continue tryouts in their own division.

6. Players wishing to try out for an older aged division must be considered exceptional and judged to be among the top five players of the older aged team. (one of the top three forwards, one of the top two defense players, or top goalie) This bench marking assessment would be completed by the Coach Selection Committee (or Independent Evaluators appointed by the committee) whose recommendations would be voted on by the Executive.

7. The decisions of the Executive are final.

Import Policy1. For all rep age levels the following import

restrictions will be applied: AA level teams – Up to six (6) import players permitted

2. Import player definition: If the player was not registered in the OGHA association in the previous season (i.e.: coming from another girls hockey association) they are considered an import. If a permission to skate form is required at tryouts the player is considered an import. Goalies are exempt. Members of Caledon Girls association are exempt during the term of our partnership agreement.

3. Prospective players may apply in writing to the Director of Representative for approval of exceptional circumstances.

House League Team Selection (pg. 19)

1) Reads: All players registered to play in the House League will be required to participate in grading skates to evaluate their skills and abilities. No player will be placed on a team until her skills have been assessed and the House League Director has the authority on how this is done and he/she may assess the player during a game.

Change to: All players registered to play in the House League will be required to participate in grading skates to evaluate their skills and abilities. No player will be placed on a team until her skills have been assessed by the Director of House league in association with the House league Head Convenor. Players unable to attend a grading session must contact the Director of House league.

3. Reads: The Director House League will determine the grading skate and draft processes and present them to the Executive by September 1st of each playing season.

Change to: The Director of House League with the Ice Scheduler, will determine the grading skate and draft processes.

5. Reads: If necessary, players may be moved during the season for better balance at the discretion of the Director House League in consultation with the division coaches.

Change to: If necessary, players may be moved during the season for better balance at the discretion of the Director of House League in consultation with the House league Head Convenor and division coaches.

Rep Team Selection2. Reads: Only the Head Coaches who have been

selected by the Executive may select players for their team. The Head Coach may use on ice volunteers and/or evaluators to assist with the try out sessions. Any volunteers or evaluators used may not have a daughter trying out for the team.

Change to: Head Coaches will have the support of the independent evaluator. Head Coaches are expected to cooperate with the Independent and Executive Evaluators. All evaluators and coaches must use the OGHA standard evaluation form provided by the Director of Representative. Major player evaluation discrepancies identified by these evaluators must be addressed. The Head Coach may use on ice volunteers and/or evaluators to assist with the try out sessions. Any volunteers or evaluators used may not have a daughter trying out for the team.

ADD:

An Independent evaluator will be appointed by the OGHA Executive. The objective is to appoint an evaluator from outside of the association free of any conflict of interest. Executive Evaluators must also be free of any conflict of interest and may not have a daughter trying out in the same age division.

5. Reads: When participating in rep tryouts, it is understood that the player is trying out for the highest level in the division. The Parent of a player or player (if over 18) may request, in writing, to the Director Representative to try out for a lower level or a higher age group. Each request will be considered on it’s own merit by the Executive who will approve or deny the request. The decision of the Executive is final and there is no appeal of the decision.

Change to: When participating in rep tryouts, it is understood that the player is trying out for the highest level in the division.

7. Reads: The Executive, prior to advertising for coaching applications will recommend the number of Rep Teams and levels in each division. Changes of levels may be considered prior to the LLFHL scheduling meeting.

Change to: The Executive, prior to advertising for coaching applications will recommend the number of Rep Teams and levels in each division. Changes of levels may be considered prior to LLFHL deadlines by the coach in consultation with the Director of Representative.

9. Reads: Once a team has selected a player, she will not be permitted to try out for other OGHA Teams. A cheque for registration is required at the time of signing.

Change to: Once a team has selected a player, she will not be permitted to try out for other OGHA Teams. Full payment and registration on line is required within 48 hours of final tryout.

Regulation Two: Registration

1) Reads: Players residing in Orangeville and surrounding areas may enroll with the OGHA. The team must be her age category or higher.

Change to: Players residing in Orangeville and surrounding areas may enroll with the OGHA.

7) Reads: An underage player whose skills are well above the average for her age group may be permitted to play in a higher age group. The request to play up must be made to the OGHA in writing.

DELETE: refer to Playing up Policy

8) Reads: Overage players (players lacking in skill average to their given age group) will be allowed to move to a different division with the approval of the House League Director. The request to move down must be made to the OGHA in writing or be at the request of the director.

DELETE:

Regulation Three: Player Movement

Rep League

3) Reads: Players who wish to move up an age group/division must apply in writing to the Executive

DELETE; refer to Playing up Policy

Regulation Six: Team Officials (pg. 23)

ADD 8)

House league coaches are accountable without exception to the Director of House League. Rep coaches are accountable to the Director of Representative and must follow OGHA guidelines and practices.

Regulation Seven: Coach Selection Process

3) Reads: The Coaching Selection Committee is comprised of the Director for the league and two other members approved by the Executive.

Change to: The Coaching Selection Committee will be approved by the Executive and will be comprised of a minimum of 3 committee members. This committee shall report findings back to Executive for final selection.

Election of Executive Members2011/2012

• General Manager• Past President• Secretary• Treasurer• Director of Representative • Director of House League• House League Head Convenor• Director of Registration• Director of Program Development• Tournament Coordinator• Equipment Manager• Ice Scheduler• Senior Rec. Representative• Web Master/Publicity Coordinator• Sponsorship Coordinator/Fundraising Coordinator • Referee-in-Chief• League Administrator

New Business?

Motion to Adjourn

AGM Secret BallotsVote #1

Vote #3

Vote #5

Vote #7

Vote #2

Vote #4

Vote #6

Vote #8

March 27, 2011

March 27, 2011

March 27, 2011

March 27, 2011

March 27, 2011

March 27, 2011

March 27, 2011

March 27, 2011

2010/2011 Annual General Meeting March 27 th, 2011 Building trust through honesty Building respect...

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