2009 Student Handbook - SAEstudents.sae.org/competitions/formulaseries/vir/handbook.pdfFORMULA SAE...

FORMULA SAE VIRGINIA April 22 – 25th

2009 Student Handbook Rev 2 – March 27, 2009

Available online only; please print and bring with you

Table of Contents Information up-to-date as of March 27, 2009

1. Pre Event Information

a. On-site Activities Review (before competition must know) b. Registration Process Prior to Competition c. Registration Process Onsite Competition

2. Registered Teams list a. Listed Alphabetically b. Listed by Car Number

3. Schedule of Events Competition Schedule a.

b. Cost Event Schedule c. Design Event Schedule Now Included d. Presentation Event Schedule

4. Maps a. Overall Site Layout b. Static/Dynamic Events c. Paddocks

5. Merchants/Restaurants a. Local Restaurant Directory b. Local Merchants

6. Onsite Event Information a. Onsite Activities Review b. Food Concession/ Sponsored T-shirts/Award Ceremony c. Command Tent Cellular Phone/First Aid Station/After Hour Emergencies d. Team Paddock Information

7. Event Descriptions a. Tech Inspection b. Design c. Presentation d. Cost e. Fuel and Tilt f. Brake and Noise g. Practice h. Acceleration i. Skid Pad j. Autocross k. Endurance

8. FSAE Rule Book (available online at http://students.sae.org/competitions/formulaseries/rules/ for download)

9. Items provided onsite at team registration: a. Tech Sheet b. SAE Decals

http://students.sae.org/competitions/formulaseries/rules/

1. Pre-Event Information

On-site Activities Review Before the Competition

Putting it as simply as possible, your Formula SAE team’s goal is to: “Have your car on-site and ready-to-run, with all the documents submitted, when the competition opens.” The following review will help you prepare for the on-site activities at a Formula SAE competition. Vehicle Shipping – You must ship your vehicle early. Many teams have experienced unexpected delays in shipping or clearing US customs. This could happen to you - so make sure you allow time for delays. Discuss shipping times with your shipper and make sure that your car will be at the competition site when the event opens. Your shipment must meet US Customs regulations and satisfy the requirements of your shipper. Detailed shipping instructions are posted on the individual competition websites. Team Transportation – Competition sites may be in remote locations that cannot be reached by public transportation. The competition organizers do not provide transportation. Your team will need to have its own transportation to and from the site for the team members and car if necessary. Insurance – All participating students are required to have medical insurance that covers them if they are injured. You need to bring your medical insurance card or other proof of insurance to on-site registration. Medical insurance is entirely the student’s responsibility. Students are also required to submit this information along with emergency contact information online under their team’s registration page. Best to have these updated weeks prior to event. Lodging – The organizers do not provide housing and your team is responsible for making your own lodging arrangements. There is a hotel list provided on the competition website of hotels located in the area as well as some that SAE has blocked rooms for participating teams. Camping onsite will be available for participating teams. The cost will be $35 per campsite (max of 4 tents per this site) or 1 RV/Trailer. Teams MUST pre-register with VIR staff member Christa Walker before April 10, 2009 to receive the offer of 4 tents per campsite. If students to not pre-register for camping and show up onsite the cost will be $35 per tent in question. To register call 434-822-7700. Required Submissions – Various reports and documentation must be submitted before the competition including: (1) Cost Report, Rule C-3.8; (2) Design Report, C-5.2; (3) Design Spec Sheet, C-5.3; (4) Structural Equivalency Form, B-3.8 and the (5) Impact Attenuator Data, B-3.21. These submissions are not optional and penalties will be applied if the reports and documentation are not received by the deadlines. Deadlines are posted on the individual competition websites. Additionally teams must submit registration information on-line as required by Rule A-4.8. Rules – We can’t stress it enough: “Read the Rules.” And then keep re-reading the Rules. Copies will not be supplied onsite, please print and bring your own copy. Translators – The organizers do not provide translators. All judging is done in English. If your team members are not able to converse fluently in English you will be at a disadvantage during judging and you should consider having a translator. Translators will be issued special “Dynamic Event Passes” so that they can accompany the team during the dynamic events. Visas – If any of your team members requires a visa to enter the United States they need to apply early. Although most visa applications seem to be granted fairly quickly, occasionally some have been delayed. Start the visa process early.

Website – We strongly recommend that teams read all the material on the competition websites and especially the items posted under “Rules and Important Documents”. Food and Drinks – Organizers do not provide food and drinks at the competition. There are unfortunately NO SPONSORED lunches this year. There will be a food vendor on site, however on-site food may be expensive and will be located in the Grand AM paddocks. You may bring your own food and drinks onsite. Machine Shop Facilities – Machine shop facilities are not available at FSAE Virginia. Team Paddocks – Your team will be allocated an outdoor space of approximately 18’ x 36’ to serve as your paddock during the competition. The paddocks are not covered so your team should consider bringing awnings or tents for rain protection and shade. Paddocks are also located on a field of grass. Access to parts of the site and to some events will take you across gravel or dirt areas. You may want to consider the use of tire covers. Paddocks DO NOT have electrical power. If you need power for lights, tools or computers you will need to provide your own generator. Paddocks will be limited to the transportation vehicle carrying the team’s car and tools. All other cars and vans must be parked in the designated FSAE Parking area. Reminder – Be prepared for adverse weather. It may or may not rain in Virginia. Temperatures average between 70 and 80 degrees Fahrenheit. Parts – Be sure to bring enough spare parts and materials to repair and maintain your car. There may not be any parts or equipment stores near the competition site and if they exist they may not have what you need. Although other teams might be able to loan you some basic parts and material, don’t depend on them having the specific parts or material you need. Be prepared. Tools – Bring all the tools you might need to repair and maintain your vehicle. Don’t depend on trying to borrow tools from other teams – they need their tools too. Reminder - Mains voltage in the United States is 110/120 volts at 60 Hz not 220/240 volts. Welding - Lincoln Electric provides comprehensive welding services at FSAE competitions; however the material to be welded is entirely the responsibility of the team.

Registration Process Prior to Competition

Formula SAE VIR is being co-located with the professional BOSCH Grand AM event again this year. Because of this our event is not open to the public free of charge. Spectators will be required to pay for entrance at the gate. Teams are also being affected again this year. Teams are only granted 10 free tickets. That means if your team has more than 10 members coming to compete the team will be required to purchase the additional tickets for entry onsite to compete at FSAE. To make this easy for teams, VIR has set up an online ordering process so teams can purchase prior to attending the event. There is a special rate of $25.00 being offered by VIR. Below are the instructions and link to order your additional team tickets online. Go to the following link: http://www.etix.com/ticket/servlet/onlinePackageSale?action=selectPackage&package_id=5241&searchType=venue This link takes you directly to the Bosch Weekend Pass order section. Once here you will need to click the drop down and choose the quantity of tickets you wish to purchase. (If your team can order in bulk that would be best) Below the ticket orders and camping, there is a box for the promo code. You need enter the promo code and then click continue. (This promo code was sent to teams via email, if you have not ordered your tickets or received the email please contact [email protected]) Once you are taken to the next page please choose the print at home option. If you choose regular mail you will be charged and additional $6.00 for shipping. The costs of tickets are $25.00. After choosing delivery method you are taken to a page to enter credit card info. Once the credit card info has been entered and processed you will then be given permission to print the tickets at home. You will also receive an email with a link to print the ticket. If you experience any problems online the ordering screen or have questions please contact VIR staff member, Crista Walker at 434-822-7700 ext. 116. Make sure to tell her you are a student competing at FSAE Virginia. To order your 10 free tickets, please follow these instructions below. Again have 1 student responsible for contacting VIR staff, Crista Walker for the 10 free tickets. She will be keeping track of the schools contacting her. The free tickets will be the responsibility of the teams; if you lose them you will not receive another free set. To order your tickets call or email Crista. Have ready a valid mailing address; these tickets will be mailed hardcopy. Eml: [email protected] Phone: 434-822-7700 ext. 116 DO NOT WAIT TO ORDER YOUR TICKETS!! VIR will be busy with Grand Am participants too. Contact VIR for both the free tickets and additional tickets ASAP! If you do not purchase your tickets prior to the event, you will be required to pay the full cost of $45 at the gate for entry. Feel free to contact me with any questions, please note if specific to online I will have to direct you to Crista Walker.

http://www.etix.com/ticket/servlet/onlinePackageSale?action=selectPackage&package_id=5241&searchType=venue

http://www.etix.com/ticket/servlet/onlinePackageSale?action=selectPackage&package_id=5241&searchType=venue

mailto:[email protected]

Registration Process Onsite at Competition

Registration will open at the Patriot Building on Wednesday, April 22nd at 10:00am to 5:00pm and Thursday, April 23rd from 8:00am to 4:00pm. Friday and Saturday will be on an “as-needed” basis.

Teams will present their VIR/Grand AM tickets directly to the guard house; there is no outside registration tent like there was in 2008.

Follow road and instructions of volunteers to receive your paddock assignment.

Before your team beings to unpack the transportation vehicle; ALL team members must report to Patriot Building for Registration.

Students are required to submit online their driver license, medical insurance and emergency contact information prior to APRIL 7TH. If you miss this deadline, please be sure to bring copies onsite to keep the registration process simple. Also be sure to have medical insurance cards and driver licenses with you onsite.

Once information is checked, students will be issued credentials. You are required to display the FSAE and VIR ID badges that are issued at registration at all times when you are onsite. If you leave VIR for any reason be sure you have your ID badges to re-enter.

At all times after you complete registration you will be required to show your FSAE/VIR ID badges at the guard house for re-entry.

2. Registered Teams List

Registered Team List – Alphabetical

School Name

Car # City State Country

Auburn University 019 Auburn AL USA Cedarville University 016 Cedarville OH USA Central Connecticut University 036 New Britain CT USA Clemson University 043 Clemson SC USA Columbia University 028 New York NY USA Cooper Union for Advance Science & Art 012 New York NY USA Embry-Riddle Aeronautical University 030 Daytona Beach FL USA Georgia Institute of Technology 026 Atlanta GA USA Kansas State University 023 Manhattan KS USA Lawrence Technological University 029 Southfield MI USA M H Saboo Siddik College of Engineering 040 Mumbai MH India Middle Tennessee State University 020 Murfreesboro TN USA Missouri University of Science and Technology 002 Saint Louis MO USA North Carolina A&T State University 027 Greensboro NC USA North Carolina State University 013 Raleigh NC USA Northern Illinois University 017 DeKalb IL USA Old Dominion University 022 Norfolk VA USA Pittsburg State University 033 Pittsburg KS USA Rutgers University 014 Piscataway NJ USA Southern College of Technology 024 Marietta GA USA Temple University 035 Philadelphia PA USA University of Alabama 008 Tuscaloosa AL USA University of Cincinnati 004 Cincinnati OH USA University of Delaware 025 Newark DE USA University of Illinois at Urbana-Champaign 003 Urbana IL USA University of Louisville 041 Louisville KY USA University of Maryland 006 College Park MD USA University of Massachusetts Lowell 011 Lowell MA USA University of Michigan-Dearborn 015 Dearborn MI USA University of Missouri 042 Colombia MO USA University of Oklahoma 032 Norman OK USA University of Ontario Institute of Technology 039 Oshawa ON Canada University of South Florida 031 Tampa FL USA University of Windsor 021 Windsor ON Canada University of Wisconsin Madison 001 Madison WI USA Vanderbilt University 038 Nashville TN USA Virginia Tech 007 Blacksburg VA USA Western Michigan University 018 Kalamazoo MI USA York College of Pennsylvania 034 York PA USA

Registered Team List – Numerical by Car # Car # School Name City State Country 001 University of Wisconsin Madison Madison WI USA 002 Missouri University of Science and Technology Saint Louis MO USA 003 University of Illinois at Urbana-Champaign Urbana IL USA 004 University of Cincinnati Cincinnati OH USA 006 University of Maryland College Park MD USA 007 Virginia Tech Blacksburg VA USA 008 University of Alabama Tuscaloosa AL USA 011 University of Massachusetts Lowell Lowell MA USA 012 Cooper Union for Advance Science & Art New York NY USA 013 North Carolina State University Raleigh NC USA 014 Rutgers University Piscataway NJ USA 015 University of Michigan-Dearborn Dearborn MI USA 016 Cedarville University Cedarville OH USA 017 Northern Illinois University DeKalb IL USA 018 Western Michigan University Kalamazoo MI USA 019 Auburn University Auburn AL USA 020 Middle Tennessee State University Murfreesboro TN USA 021 University of Windsor Windsor ON Canada 022 Old Dominion University Norfolk VA USA 023 Kansas State University Manhattan KS USA 024 Southern College of Technology Marietta GA USA 025 University of Delaware Newark DE USA 026 Georgia Institute of Technology Atlanta GA USA 027 North Carolina A&T State University Greensboro NC USA 028 Columbia University New York NY USA 029 Lawrence Technological University Southfield MI USA 030 Embry-Riddle Aeronautical University Daytona Beach FL USA 031 University of South Florida Tampa FL USA 032 University of Oklahoma Norman OK USA 033 Pittsburg State University Pittsburg KS USA 034 York College of Pennsylvania York PA USA 035 Temple University Philadelphia PA USA 036 Central Connecticut University New Britain CT USA 038 Vanderbilt University Nashville TN USA 039 University of Ontario Institute of Technology Oshawa ON Canada 040 M H Saboo Siddik College of Engineering Mumbai MH India 041 University of Louisville Louisville KY USA 042 University of Missouri Colombia MO USA 043 Clemson University Clemson SC USA

3. Schedules of Events

Competition Schedule 2009 FSAE Virginia - Subject to Change

Daily Operations

Tech Inspection

Wed 4:00 - 7:00 pm Thursday 8:00 am - 4:00 pm Fri - Sat By appointment

Practice Track Thursday 9:00 am - 4:00 pm Friday 8:30 am - 4:00 pm** Saturday 8:30 am - 11:00 am

Tilt/Noise/Brake Thursday 9:00 am - 4:00 pm Friday 8:30 am - 2:00 pm Saturday By appointment

Fuel Station Thur - Fri 8:30 am - 4:00 pm Saturday 8:30 am - 1:30 pm

Wednesday, April 22

9:00 am FSAE Site opens 10:00 am - 4:00 pm Registration open @ Patriot Building

2:30 pm Tech Inspectors Review Session @ Tech/Design Tent 4:00 - 7:00 pm Scales Open @ Patriot Building 4:00 - 7:00 pm Technical Inspection @ Tech/Design Tent

5:00 pm Captain and Advisors Meeting @ Main Tent - Mandatory 7:00 pm FSAE Site closes

Thursday, April 23

7:30 am FSAE Site opens 8:00 am - 4:00 pm Registration open @ Patriot Building 8:00 am - 4:30 pm Information and Operations open @ Patriot Building

8:30 am Judges Meetings for Design, Cost @ Tech/Design and Main/Cost Tents Judges Meetings for Presentation @ Oak Tree Tavern

8:30 am Drivers Meeting for Brake and Practice @ Main Tent - Mandatory 8:00 am – Noon Scales open @ Patriot Building

9:00 am - 5:00 pm Cost Event @ Main/Cost Tent 9:00 am - 5:00 pm Design Event @ Tech/Design Tent 9:00 am - 5:00 pm

Presentation Event @ Oak Tree Tavern Shuttle leaves from area across from Team Paddocks

Noon -1:00 pm Lunch Break (Presentation judges lunches will be delivered) 4:30 pm Drivers Meeting for Acceleration/ Skid Pad @ Main Tent - Mandatory 7:00 pm FSAE Site Closes

Friday, April 24

7:30 am FSAE Site opens 8:00 am - 4:00 pm Registration open @ Patriot Building 8:00 am - 4:30 pm Information and Operations open @ Patriot Building

8:30 am Course Crew Briefing - Acceleration @ Patriot Course Course Crew Briefing - Skid Pad @ Skid Pad

9:00 am - 4:00 pm Design Feedback from the judges @ Tech/Design Tent or team paddocks 9:00 - 11:30 am Skid Pad Event @ Skid Pad

9:00 - 11:30 pm Acceleration Event @ Patriot Course ~ 12:00 pm Design finalists announced

Noon Lunch Break 1:00 pm

Drivers Meeting for Autocross @ Main Tent – Mandatory **Course workers encouraged to attend

1:30pm Course Crew Briefing - Autocross @ Main Tent – Mandatory 2:15 - 5:00 pm Autocross Event @ Patriot Course

5:30 pm

Drivers Meeting for Endurance/Fuel Economy @ Main Tent – Mandatory **Course workers encouraged to attend

6:00 - 7:30 pm Design Finals @ Tech/Design Tent (May move location) 7:30 pm FSAE Site closes

Saturday, April 25

7:30 am FSAE Site opens 8:00 am - 12:00 pm Registration @ Patriot Building 8:00 am - 4:30 pm Information and Operations open @ Patriot Building

9:00 am Course Crew Briefing - Endurance/Fuel Economy - On course 9:30 am - ~ 1:00 pm Endurance/Fuel Economy Event

1:00 pm Lunch Break 2:30 pm Design Review @ Main Tent

~ 4:00 pm Awards Ceremony 6:00 pm FSAE Site closes

Notes

1. Event Closing Times - Acceleration, Skid Pad and Autocross close exactly at the scheduled time. Your car must have crossed the starting line before the event closing time in order to be allowed to complete that run.

2. Practice Track scheduled for Friday may be altered in morning due to Skid Pad event times. 3. Design Judging - The Design Event will have two phases (1) judging of all teams and (2) Design Finals.

There will not be design semi-finals. 4. Design Feedback - Some of the key design judges will be available on Friday 9:00 am to 4:00 pm in the

design tent (or available to attend team paddocks) to provide teams with feedback and more comprehensive reviews of their cars.

5. Concurrent Event - The Bosch Engineering 250 Grand-Am event will run on VIR's full course Friday through Sunday April 24 - 26 and will overlap the last 2 days of FSAE at VIR. Grand Am’s main race event will be held on Saturday.

Support Services

Lincoln Electric Welding Services Wed TBD Thur - Fri 9:00 am - 5:00 pm Saturday 9:00 am - Noon

VIR Concessions (North Paddock area) All days Approx 8:00 am - 5:00 pm

2009 FSAE Cost Event Bay Schedule

a b c

09:00 AM 20 - Middle Tennessee State Univ 24 - Southern Polytechnic State Univ 25 - Univ of Delaware

09:30 AM 27 - North Carolina A & T State Univ 33 - Pittsburg State University 30 - Embry-Riddle Aero Univ -

Daytona Beach

10:00 PM 13 - North Carolina State Univ - Raleigh 22 - Old Dominion Univ 36 - Central Connecticut State

Univ

10:30 AM 39 - Univ of Ontario Institute of Tech 28 - Columbia Univ 42 - Univ of Missouri

11:00 AM 8 - Univ of Alabama - Tuscaloosa 21 - Univ of Windsor 37 - New Jersey

Inst\Tech(Newark Coll) - Dropped

11:30 AM 29 - Lawrence Technological Univ 12 - Cooper Union 43 - Clemson Univ

12:00 PM LUNCH LUNCH LUNCH

1:00 PM 11 - Univ of Massachusetts - Lowell 32 - Univ of Oklahoma 15 - Univ of Michigan - Dearborn

1:30 PM 16 - Cedarville Univ 18 - Western Michigan Univ 40 - M H Saboo Siddik College of Engineering

2:00 PM 26 - Georgia Institute of Technology 1 - Univ of Wisconsin - Madison 6 - Univ of Maryland - College

Park

2:30 PM 4 - Univ of Cincinnati 41 - Univ of Louisville 38 - Vanderbilt Univ

3:00 PM 7 - Virginia Tech 2 - Missouri University of Science and Tech 17 - Northern Illinois Univ

3:30 PM 19 - Auburn Univ 23 - Kansas State Univ 35 - Temple Univ

4:00 PM 31 - Univ of South Florida 3 - Univ of Illinois - Urbana Champaign 34 - York College of Pa

4:30 PM 14 - Rutgers Univ

2009 FSAE Design Event Bay Schedule

a b c d e

9:00 AM 7 - Virginia Tech 2 - Missouri University of

Science and Tech 17 - Northern Illinois Univ 19 - Auburn Univ 23 - Kansas State

Univ

10:00 PM 26 - Georgia Institute of Technology

1 - Univ of Wisconsin -

Madison

6 - Univ of Maryland - College

Park 4 - Univ of Cincinnati

41 - Univ of Louisville

11:00 AM 31 - Univ of South Florida

3 - Univ of Illinois - Urbana Champaign

34 - York College of Pa 14 - Rutgers Univ

30 - Embry-Riddle Aero Univ -

Daytona Beach

12:00 PM LUNCH LUNCH LUNCH LUNCH LUNCH

1:00 PM 39 - Univ of Ontario Institute of Tech 28 - Columbia Univ 42 - Univ of

Missouri 13 - North Carolina

State Univ - Raleigh

22 - Old Dominion Univ

2:00 PM 29 - Lawrence Technological Univ 12 - Cooper Union 43 - Clemson Univ 8 - Univ of Alabama

- Tuscaloosa 21 - Univ of

Windsor

3:00 PM 11 - Univ of

Massachusetts - Lowell

32 - Univ of Oklahoma

15 - Univ of Michigan - Dearborn

16 - Cedarville Univ 18 - Western Michigan Univ

4:00 PM 20 - Middle

Tennessee State Univ

24 - Southern Polytechnic State

Univ 25 - Univ of Delaware

27 - North Carolina A & T State Univ

33 - Pittsburg State University

5:00 PM 35 - Temple Univ 38 - Vanderbilt Univ 40 - M H Saboo

Siddik College of Engineering

36 - Central Connecticut State

Univ

37 - New Jersey Inst\Tech(Newark Coll) - Dropped

2009 FSAE Presentation Event Bay Schedule

a b c d

9:00 AM 31 - Univ of South Florida 3 - Univ of Illinois - Urbana Champaign

34 - York College of Pa

13 - North Carolina State Univ - Raleigh

9:30 AM 8 - Univ of Alabama - Tuscaloosa 21 - Univ of Windsor 42 - Univ of

Missouri 28 - Columbia Univ

10:00 PM 29 - Lawrence Technological Univ 14 - Rutgers Univ 43 - Clemson Univ

37 - New Jersey Inst\Tech(Newark Coll) - Dropped

10:30 AM 19 - Auburn Univ 23 - Kansas State Univ 35 - Temple Univ

2 - Missouri University of

Science and Tech

11:00 AM 11 - Univ of Massachusetts - Lowell

32 - Univ of Oklahoma

15 - Univ of Michigan - Dearborn

17 - Northern Illinois Univ

11:30 AM 16 - Cedarville Univ 18 - Western Michigan Univ

40 - M H Saboo Siddik College of

Engineering 7 - Virginia Tech

12:00 PM LUNCH LUNCH LUNCH LUNCH

1:00 PM 26 - Georgia Institute of Technology

1 - Univ of Wisconsin -

Madison 6 - Univ of Maryland

- College Park 12 - Cooper Union

1:30 PM 4 - Univ of Cincinnati 41 - Univ of Louisville 38 - Vanderbilt Univ

36 - Central Connecticut State

Univ

2:00 PM 20 - Middle Tennessee State Univ

24 - Southern Polytechnic State

Univ 25 - Univ of Delaware

22 - Old Dominion Univ

2:30 PM 27 - North Carolina A & T State Univ

33 - Pittsburg State University

30 - Embry-Riddle Aero Univ - Daytona

Beach 39 - Univ of Ontario

Institute of Tech

3:00 PM Open Open Open Open

3. Maps

Map 1 – Team Paddock Area

Map 2 – Overall Formula SAE event site Things to note:

• All areas highlighted in yellow are pertaining to the Formula SAE event. • Presentation Location and Shuttle location. (No team should be driving their personal

cars; shuttle will be running constantly)

Map 3 – Zoomed in look at main Formula SAE Area location

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102

168

45

390

2222

25

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Pat

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Tow

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Main Road

Gate to Track

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Virg

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Pad

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Lay

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Map

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009

Padd

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Entra

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Dumpster

Fuel

60

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PJs

PJs

Tilt

Dum

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30 3837

3635

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3226

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1918

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87

65

43

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4039

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ATM

SpectatorViewing

RV Parking

FSAESKID PAD, TILT TABLE& PRACTICE

Hog PenSpectatorViewing

Area

SpectatorViewing

VIR 400SpectatorParking

&Viewing

VIR 400SpectatorParking

&Viewing

FSAEPaddock

Area

WoodedArea

WoodedArea

WoodedArea

VIR AdministrationBuilding

Cross OverBridge

ClimbingEsses

MadisonAvenue

FULLCOURSE3.27 miles

SOUTHCOURSE1.65 milesSpectator

Parking&

Viewing

SouthPaddock

Area

RaceplexTM

IndustrialPark

MemberGarages

GuardHouse

Lost & Found

MAINENTRANCE

The PlantationClubhouse

Pool

Tennis

Heliport

Pond

Formula SAE®

RegistrationToPaddocks

and Course

Plantation ValleyKart Track

Start/Finish

A

BCD

E

F

G

J

HWY 57

Roxbo

ro

Milton

Race Track Road

Dotman Road

Pine Tree Road

Plantation Road

North Paddock Road

Euro

Ral

ly R

oad

Back Straight

Rolle

r Coa

ster

Hog

Pen

PIT LANEFront Straight

Horse

sho

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Nas

car B

end

Spiral

PIT LANE

Oak Tree

FishHook

Sout

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end

PresentationTrailers

FSAE Cost/Design

FSAE Meetings

FSAE HQ &FSAE Tech

080044-03

4. Merchants/Restaurants Where to find supplies in the following VA areas: Alton, Danville, South Boston

Automotive Parts & Accessories:

Riverdale Auto Parts 17 Broad Street South Boston, VA 24592 PH# 434-572-6305

Sears Tire & Auto 325 Piedmont Drive Danville, VA 24540 PH# 434-797-8795

Stacy Puryear Race Car Parts 101 Wren Street South Boston, VA 24592 PH# 434-572-3677

Advance Auto Parts 1205 Piney Forest Road Danville, VA 24540 PH# 434-836-7140

Fisher Auto Parts 523 Edmunds Street South Boston, VA 24592 PH# 434-572-3978

Advance Auto Parts 125 Westover Drive Danville, VA 24541 PH# 434-792-0244

AutoZone 1602 Wilborn Avenue South Boston, VA 24592 PH# 434-572-3189

AutoZone 3426 Riverside Drive Danville, VA 24541 PH# 434-793-4450

Advance Auto Parts 2233 Wilborn Avenue South Boston, VA 24592 PH# 434-572-3974

CarQuest Auto Parts 2854 Riverside Drive Danville, VA 24540 PH# 434-799-7760

Cifers Used Auto Parts 5200 Riverside Drive Danville, VA 24541 PH# 434-822-5006

Daniels Electric Motor Inc 3318 West Main Street Danville, VA 24541 PH# 434-836-7148

Fisher Auto Parts Inc 920 Riverside Drive Danville, VA 24540 PH# 434-793-2511

NAPA Auto Parts of Danville 1024 South Boston Road Danville, VA 24540 PH# 434-797-1540

Pauls Automotive Parts 1168 Kentucky Road Danville, VA 24540 PH# 434-792-1010

Porter Auto Parts Inc 1204 Piney Forest Road Danville, VA 24540 PH# 434-836-1114

Motorcycle Parts:

Daves Cycle Shop 4756 Mount Cross Road Danville, VA 24540 Ph# 434-799-0906

Rick Doss Inc 318 Craghead Street Danville, VA 24541 PH# 434-791-3270

Hardware/Home Improvement: Dominion Hardware 100 Kentuck Road Danville, VA 24540 PH# 434-797-1400

Jarrett Welding Company 954 Goodyear Blvd Danville, VA 24541 PH# 434-793-3717

TrueValue Hardware 124 Trade St Danville VA 24541-3544 PH# 434-792-2026

Racing Apparel & Merchandise

Madina Brothers Sportwear 516 Spring Street Danville, VA 24541 PH# 434-792-1211

Spare Time Pro Shop 3215 Riverside Drive Danville, VA 24541 PH# 434-797-3005

Electronics: Radio Shack 325 Piedmont Drive Danville, VA 24540 PH# 434-799-3516

State Electronics, Inc 513 Wilson Street Danville, VA 24541 PH# 434-793-5131

Grocery Stores: Country Mart 5013 Cluster Springs Road Alton, VA 24540 PH# 434-753-2272

Genes Orange Market 2037 Philpott Road South Boston, VA 24592 PH# 434-572-8135

The Pantry Inc 1014 Bill Tuck Hwy South Boston, VA 24592 PH# 434-572-2277

Food Lion Store 1020 Bill Tuck Hwy South Boston, VA 24592 PH# 434-572-1960

Southside Foods 1523 Wilborn Ave South Boston, VA 24592 PH# 434-575-7002

Dots Grocery 1400 Myrtle Ave Danville, VA 24540 PH# 434-792-9856

Food Lion Store 607 West Main Street Danville, VA 24541 PH# 434-793-4346

Jones Food Market 6340 Mount Cross Road Danville, VA 24540 PH# 434-685-3847

Walmart Supercenter 515 Mount Cross Road Danville, VA 24540 PH# 434-799-6902

5. Onsite Event Information

On-site Activities Review At the Competition

Putting it as simply as possible, your Formula SAE team’s goal is to: “Have your car on-site and ready-to-run, with all the documents submitted, when the competition opens.” The following review will help you prepare for the on-site activities at a Formula SAE competition. Award Ceremony – The award ceremony is held on site within a few hours after the end of the Endurance event. No tickets are required. Cost Event – A formal presentation is not necessary at the Cost Event – but you must be prepared to answer questions about manufacturing and cost build-up of your vehicle. The source of the discussion will be your team’s Cost Report and eBOM submitted by the action deadline specified in the rules for the competition. This documentation will have already been reviewed by the cost judges prior to the event. In addition, you must be prepared to discuss a cost related business case with the judges (C-3.3.3). The case to be discussed will be sent to the teams a few weeks before the competition. Credentials – All members of your team will be issued credentials upon completion of on-site registration. Team members must wear these credentials at all times when on the competition site. Team members entering the dynamic events area must also have one of the team’s dynamic event passes in addition to their credential. Daily Schedule – The daily schedules that are posted on-line are preliminary and may change slightly before the competition. Follow the daily schedule that’s posted and distributed on-site. Any schedule changes will be posted outside of Patriot Building/registration location. Design Event – Although the car is obviously a very important part of the Design Event, the judges will be concentrating on the students’ understanding of the car, their understanding of the relevant theory, and the reasons behind the decisions that they made. The students must be able to back up all of their claims and be able to demonstrate their design processes. Tested components, written calculations, and photographs will help their cause. Judging will be in English and the team may be questioned by as many as five judges at one time. Dynamic Events – Due to the distances between the paddock and dynamic areas, it is recommended that teams be prepared to carry or push required tools and equipment. Many teams bring wheeled carts to help transport equipment between locations, however powered carts are not allowed. While there are areas provided within the dynamic areas for very minor vehicle work, expect to bring the vehicle to the dynamics areas in a ‘ready to run’ condition. Dynamic Event Pass – Each team will be issued four (4) “Dynamic Event Passes” during registration which can be transferred between team members as required. Team members must have a Dynamic Events Pass to enter the dynamic events areas where cars are running under power. Translators will be issued additional passes. Photographers - Teams are allowed to have only 1 photographer and 1 spotter in the dynamic events area - and only when the team's car is running. Refer to the FSAE website for detailed rules for team photographers. Article was posted online: Formula SAE Rules for Team Photographers in the Dynamic Event Area 09/26/2008 Presentation Event - If you are going to use data projection equipment – bring it with you. Organizers do not provide data projection equipment. Before you arrive at the event you should check both your projector and

http://www.sae.org/servlets/cdsNews?OBJECT_TYPE=PressReleases&PAGE=showCDSNews&EVENT=FORMULA&RELEASE_ID=881

PowerPoint to make sure everything works. If you have problems getting your PowerPoint to run the delay will reduce your presentation time. If you enter multiple competitions, be aware that the presentation rooms will not be the same; some will be only large enough for only your presentation team and the judges, others large enough for the rest of your team to watch. Make sure you bring adequate equipment (i.e., extension [long electrical] cords to accommodate different room layouts.) Presentation will take place at the Oak Tree Tavern. This location is across the bridge and up the hill from the event site. A trolley will be available for teams to use for shuttling. Teams will be able to catch this trolley at the entrance to the Team Paddocks. Again please do not drive your personal cars there will be enough traffic due to Grand Am event. Registration On-site – On-site registration must be completed immediately after you arrive … and before you do anything else. Your team must have registered and been issued credentials and wrist bands before unloading the car or opening the shipping crate. Registration will be located at the Patriot Building next to team paddock area. Safe Practices – Safety is paramount at all FSAE competitions. Teams are responsible for following the FSAE Rules and using safe work procedures at all times. Refer to the “Paddock Patrol” document in the FSAE Team Handbook. Security – Although we consider the event sites to be reasonably secure, the sites are large and the security staff can’t be everywhere. We recommend that you to keep your equipment locked up when you leave your paddock. Technical Inspection – It is your team’s responsibility to inspect your car and make sure it complies with the rules before bringing it to technical inspection. Technical inspection takes at least 45 minutes per car so we advise you to be ready and in line as early as possible. At North American FSAE competitions the inspection order is determined by a “take-a-number” procedure (First in-first inspected). Numbers are given out at the inspection location starting approximately one (1) hour before inspection opens.

Concessions for Teams Students and faculty advisors may purchase food from the concessions area located in the VIR Bosch Engineering 250 paddocks. Prices vary. Outside restaurant distances vary. You may bring food onsite.

T-shirts Students will receive sponsored shirts thanks to SOLIDWORKS. These shirts will be given out during registration. Only one team member needs to pick up the order for the team after registration is complete. Have sizes ready! Please come to registration with the number of sizes you need to speed up process. Thanks!

Award Ceremony – ONSITE The award ceremony is scheduled for approximately 4pm on Saturday, April 25th following the endurance event. The ceremony will take place in the Main Tent. All teams and volunteers are welcome to attend. Participating 2009 FSAE sponsors will be announcing and presenting their awards. Overall results will be posted to SAE’s website Monday, April 27, 2009. Paper copies will NOT be distributed.

ON-SITE CONTACT INFORMATION & FIRST AID On-Site Event HQ Office (Patriot Building) Will be staffed with a volunteer and/or a SAE Staff member at all times that the competition is in progress. If you need to reach Kaley Zundel, Event Coordinator then ask nearest volunteer or staff in Patriot Building to radio her for her location. This number is to be used after-hours only for emergencies. If your team has a problem and need to contact an SAE staff member, please use the number below to contact Kaley Zundel, Event Coordinator. EMERGENCY NUMBER: (412) 719-2865 First Aid The VIR First Aid Station will be open and available Thursday through Saturday from 8:00 a.m. to 5:00 p.m. The location is north of FSAE Site near VIR Bosch Engineering 250 paddocks. An ambulance will also be on site all hours of the event. (Please report any onsite injuries to SAE staff located at Patriot Building) To expedite matters in case of accident or injury after-hours, teams or volunteers can simply call 911. Please make sure your team is aware of this. Storm Shelter In the event of severe weather, The Patriot Building is to be used as a storm shelter. Team members and volunteers should report there.

PADDOCK PATROL - ACCIDENT AVOIDANCE & RULE SUMMARY

Everyone (participants, volunteers, spectators) at Formula SAE wants to have an accident free event. The Paddock Patrol has been established to advise teams on potentially unsafe practices in the paddock/pit area. The actual FSAE events are under control of the event captains and are operated in a very safety conscious manner. Some rules and guidelines to remember:

• Engine Running in the Paddock: Engines may be run in the paddock provided the car has passed technical inspection and the following conditions are satisfied (Rule 5.11.5): (A) The car is on an adequate stand, and (B) The drive wheels are at least 10.2 cm (4 in) off the ground, or the drive wheels have been removed. Note: No one may be underneath the vehicles while the engine is running.

• Driver’s Equipment: Anytime the driver is in the cockpit with the engine running, the following approved safety equipment must be worn: helmet, driver’s suit, racing gloves, goggles/face shields, racing shoes, and hair covering, if necessary (Rule 3.4.2).

• Vehicle Movement: Vehicles may not move under their own power anywhere but on the practice or competition tracks. Off track vehicles must be pushed at a normal walking pace by means of a “Push Bar”, with all four (4) wheels on the ground, a team member sitting in the cockpit to steer and brake and with another team member walking beside the car (Rule 5.11.1).

• Jacking: When supporting cars off the ground, use strong, sturdy stands which support the vehicle in a stable and secure way. Do not use milk crates, piles of wood, four of the strongest team members, etc.

• Fires: No open fires in the paddock including BBQ grills, oxy-acetylene torches, heaters, cigarettes, etc. Electric hot plates and MIG or TIG welding (with gas bottles safely secured) are allowed in your stall.

• Fuel and Oil: No open fuel containers. All fuel containers must be DOT approved. Waste oil, etc., is to be taken to the fuel station for disposal. Once at the race site, the FSAE race cars cannot be fueled except by the Formula SAE provided fuel at the fuel station.

• Fire Extinguishers: Fire extinguishers should be close by the vehicle and readily accessible and all team members must be knowledgeable in their use. A fire extinguisher accompanies the car, carried alongside it, wherever it is moved in the paddock. A team member must hold a fire extinguisher ready whenever the car is running in your stall.

• Vehicle Modifications: No unapproved modification to the vehicle after it has been through tech inspection. (Rule 3.7.3)

• Behavior: Alcohol, illegal drugs, weapons or other illegal material are prohibited on the event site during the competition. Motorcycles, quads, bicycles, skateboards, rollerblades, scooters, or similar person-carrying devices by anyone in any part of the competition area, including the paddocks, is prohibited. (Rules 5.9.5 and 5.10.7)

• Driving Practice: Practice is only to take place in the designated areas during designated hours. • Tool Use: Tools are expected to be used safely. Wear safety glasses when cutting, grinding, etc. Wear appropriate

eye protection while welding. A special note for drivers: All drivers should perform a check of critical fasteners and components on their vehicles to assure complete control during the driving events. Fasteners do come loose, parts do fatigue, and occasionally someone forgets to torque a nut – you will be intimately involved if this happens. It is OK to use the kill switch in the event of engine or brake malfunction. Note: If there is a conflict between this summary of the rules and the complete 2009 Formula SAE rules, the complete rules prevail.

HAVE FUN – DRIVE SAFE – USE COMMON SENSE

6. Event Descriptions

TECHNICAL INSPECTION EVENT DESCRIPTION Officials: Chief Technical Inspector: Michael Royce Assistant Chief Technical Inspector: Suzanne Royce

When: Tech Inspection will be open:

- Wednesday, 22nd April From 4:00 p.m. until 7:00 p.m. - Thursday, 23rd April From 8:00 a.m. until 4:00 p.m. - Friday, 24th April By appointment. See the volunteer in Patriot Building. - Saturday, 25th April By appointment. See the volunteer in Patriot Building.

However, going through Tech on Wednesday or Thursday is advised if you wish to compete in all the dynamic events.

Where: In Design/Tech Tent located on access road behind Patriot Building.

Purpose: The purpose of the Tech Inspection is to check that the cars meet the rules for:

- Legality - Safety equipment

Procedure: Inspection order – Technical inspections uses a “Take-a-Number” system to establish the order in which cars will be inspected. Inspection order numbers will be given out at the Design/Tech tent starting approximately 1 hour before tech opens on Wednesday afternoon. Queue line will be across the access road. Please do not block the road. With you, you must have:

- The car (obviously), - The push bar. - Copies of any Structural Equivalency Forms (SEFs). - Your Tech. Form (which was in the registration packet). - All the helmets you plan to use in the event - All the drivers' suits and other safety gear - All the drivers. We will choose which one(s) we want for the roll bar height and egress checks. Any

driver not in attendance at the initial Tech Inspection may be required to return with the car for additional egress and roll bar height checks.

- Your “dry” and “wet” tires. Per 3.2.3.2 your dry tires are the ones on the car at Tech Inspection.

Note: Only four (4) team members will be allowed into the actual Tech Inspection area. All other team members, the Faculty Advisor and other spectators will be required to watch from outside the inspection area. The Dynamic Passes will be used as the “pass” into the inspection area. Team members may rotate in and out of the inspection area as required as long as there are no more than four in the inspection area at any one time.

When you finally pass Tech, the first part of the Tech Form will be retained by the Tech Crew and you will be given the first of three (3) parts of the inspection sticker. You should then proceed to the Fuel Station and the Tilt Table. The second and third parts of the sticker will be given at the Tilt Table and the Brake & Noise Test respectively. Only when you have all three parts of the Tech sticker will you be allowed to compete in the dynamic events or run on the practice track.

If you have items that need to be rectified, the tech form will be returned to you (the team), you will not get your sticker, and you will have to present your car at Tech again.

Formula SAE Design Event Description Event Captain: Steve Lyman and Steve Fox Date: Thursday, April 23rd Location: Design/Tech Tent Design Judging Procedure: Teams must have submitted (1) a design report and (2) design spec sheet. The two will be used to group the teams as well as provide a ‘sneak peak’ at the designs. Teams that do not submit both a design report and spec sheet will be disqualified from the design event and receive zero points. Design report text should not be more than 4 pages in length, include three pages vehicle drawings and one page of optional material (for a total of eight pages). The report will not be judged based on length or amount of material. The Design report should summarize the team’s design objectives, design rationale and also highlight design features the team especially wants the judges to consider. The Design Spec Sheet is based on a fixed template located on the official FSAE website and contains detailed system and component level specifications. It is the students’ responsibility to prove to the judges that their vehicle is a first year car since second year cars are not allowed. If the structure of the frame is not obviously a completely new design from previous years, then thorough photo documentation should be provided to prove that the car is new as defined by the rules. The judges may deduct up to 30 points if photographic documentation shows that the remaining parts of the vehicle have not been significantly altered or if sufficient new design work has not taken place. The design judging will start promptly Thursday at 9:00 am (see schedule). Each time slot will be exactly 60 minutes long with 45 minutes for the judges to review the vehicle and the approximately 15 minutes to total their scores. Design judges should arrive by 8:00 am to prepare for the first time slot. The design finals will occur Friday evening, April 24th onsite. Teams are expected to have their cars weighed before design judging. Scales are located at Patriot Building and will be open Wednesday from 4:00 pm to 7:00 pm. Teams who are late or who miss their slots will be re-judged only if time allows, and at the discretion of the event captain. Additionally, point penalties may be applied. This means that if a team finishes getting weighed at 9:10 for a 9:00 time slot, they will have ten minutes less time to be judged. Separate volunteers will be in charge of timing for the event. In fairness to the other participants, vehicles will be rolled in and out on schedule. The first round of judging will end at approximately 6:00PM; one hour after last group of teams scheduled to present. Design judging will consist of five groups each having approximately five judges. Each group will consist of judges evaluating the following areas: Chassis Design, Mechanical Design, Powertrain, and Ergonomics/Interior/Safety. Each of the judges will give scores on the remaining five areas (see judging form in rules) as they apply to the area of the vehicle they are responsible for. There will also be some roving judges who will be responsible for pointing out items the stationary judges might miss. This will help to even out scores between groups. Expanded definitions of each area have been provided on the scoring sheets along with space for comments. When possible, some forms will be given back to the teams the next day upon request in order to provide more feedback. Since the form is used as a tool by the judges, the values written on the form will likely not add up to the team’s official score. The judges are requested to take notes and provide feedback to the participants. Students are encouraged to approach design judges on the days following the design event to request additional feedback on their designs. Each student team should have one representative who is prepared to discuss each of the above areas with each judge individually. This means three to four students. If the judges have to split their time around a single student; lower scores will be given according to how much information the judges feel they have received. Students should bring any information they feel is relevant (charts, graphs, parts, etc.) to support their design efforts. The judges will give more credit to small amounts of printed data than to word of mouth. Correlation

between analysis and physical testing is a very powerful tool and should not be omitted from the presentation of data. After the first round of judging, each group will pick, AT MOST, two vehicles to send on to the next round. It is up to the judges in each group to determine how many vehicles to send on. If only one vehicle stands out from the rest, then only that one should be sent on. If more than two vehicles stand out, then one of the roving judges should assist in the final decision. Scores will be posted the following day, Friday April 24th at which point design finalists will also be announced after lunch. The finals will occur on Friday evening onsite. The finalists will assemble at the Design Tent approximately 5:30pm for set-up. On Saturday, April 25th at 2:30 pm judges will review the designs of each Design Finalist for the audience. All participants are invited to this presentation. This presentation typically includes information useful (especially to less experienced teams) for identifying the expectations and qualities the design judges are looking for in a competitive vehicle. Award winners will be announced at the end of the Design Review.

Formula SAE Presentation Event Description Event Captain: Michelle Hsia Date: Thursday, April 23rd Location: Oak Tree Tavern Overview: After a year of planning, fabricating, and testing a new, prototype vehicle, the team aspires to sell their vehicle design to a make-believe racing manufacturer. The competitors in this event will be judged on their ability to create and deliver a presentation that will convince a corporation to purchase their design and put it into production. The winner of the event will score 75 points. The Presentation: Competitors are to make a presentation to upper level executives of an imaginary manufacturer. The presentation should tie together all factors that would influence the marketability and manufacturability of their design. The technical aspects of the vehicle design should be presented to reinforce or support performance claims. The competitors should show an understanding of the marketplace and the targeted customer, and show how their design fits into its expected market. Competitors must convince the judges that their prototype represents a profitable enterprise for the manufacturer. It is mainly a sales/marketing presentation, not a technical presentation of the car. Technical aspects of the car are important to present because they differentiate one car from another and thus help sell the design. The presentation is not a sales pitch to potential racing car purchasers, like at an auto/trade show or dealership. It is a presentation from a design/prototype build shop to a company that manufactures racing cars (i.e. March, Lola, McLaren, etc.). An example: A person invents a revolutionary new ratchet and builds a prototype. He/she then makes a presentation to Snap-On Tools to show them the design and convince them to manufacture the new ratchet. Snap-On will want to be convinced that it is a good design, people will want to buy it, and they will make a profit in the end. If Snap-On chooses to manufacture and distribute the new design, the inventor gets a cut of the profits, but the ratchet will be known as a Snap-On product to the final customer. The Vehicle: The racecar is designed for the nonprofessional weekend autocrosser. It should have high performance characteristics in handling, accelerating, and braking. Knowledge of the customer should dictate a design that is a compromise between cost and performance while also being safe, reliable and easy to maintain. The car's marketability is enhanced by other factors such as aesthetics, comfort, use of common parts, and high tech features. All of the vehicles are required to conform to the requirements and restrictions of the FSAE Rules. Presentation Tips from Previous Experience: 1) Spell-check all overheads, handouts, slides etc. 2) There is no dress code; however, bad first impressions are difficult to remedy. Ask yourself how you would

dress if you were truly presenting to a corporate company; ie like a job interview. 3) Remember that equipment has been known to fail; copies can be ruined in transit, etc. Consider other

alternatives in case something should go wrong. 4) Have someone from your team video your presentation and the judges' comments afterward for your team's

future FSAE efforts. 5) The most technically knowledgeable person on the team may not be the best person to lead the presentation

team. Choose someone who is charismatic and good at public speaking. The Event: The event takes place on the second day of the competition. Each competitor will be assigned a time and a location. The competing school will choose one or more members to make a presentation that will last no longer than ten minutes. A five-minute question and answer period will follow the presentation. Only judges

may ask questions during this time. The audience (usually team members) may not ask questions, make comments, or create distractions. During the questioning period, only presenters are allowed to answer questions. A team of three or four judges will grade the competitors. The judges will use the form in Appendix C-6 of the FSAE rules for event scoring. This form breaks the scoring down into five equally weighted categories: Content, Organization, Visual Aids, Delivery, and Q&A period. A perfect score on the judges’ form will be 50 points. The scores for a team of judges will be averaged together. There will be three judging teams, so each team will only judge ~33% of the total competitors. The judges’ combined score may be adjusted because some judging teams may grade, on an average, higher or lower than other judging teams. The competitor’s final score will be calculated using the following equation: PRESENTATION SCORE = 75 * Pteam /Pmax It is intended that the scores will range from near zero (0) to seventy-five (75) in order to provide good separation. If a team misses their allocated period, the team will receive zero (0) Presentation points. The team that makes the best presentation (regardless of the quality of the car) will win the event.

Presentation Event Guidelines 1) The Presentation should last 10 minutes followed by a question and answer period of approximately 5

minutes. Presenters that do not manage the 10 minute time restriction by being either too long or short should receive a lower ORGANIZATION score. Judges should not interrupt the students' presentation. Judges should wait until the teams are finished to ask questions.

2) Each team is allotted a 30-minute time window for their presentation. This includes the time the judges

need to score. Judges may allow a team to begin early, but the completion time should be strictly enforced. Since each team has a designated time window for the Presentation, Design and Cost events, shifting time windows can cause scheduling conflicts.

3) Only team members who are presenters are allowed to answer questions. Members of the audience, even if

they are team members, are not allowed to answer. There is no limit on the amount of presenters, but they should all introduce themselves at the beginning of the presentation. It is OK if a presenter only participates in the question and answer section.

4) Teams are allowed to have as many spectators that will reasonably fit into the presentation room. People

not associated with the presenting team are allowed to view presentations only if the presenting school gives their permission before the start of the presentation. This includes news reporters and photographers.

5) Even if the team has technical problems with their audio-visual equipment, they must still adhere to the 30-

minute time window. They are responsible for their equipment. 6) It is expected that each presentation include; 1) vehicle design features and performance information, 2) cost

information, 3) marketability information. This is clearly stated in the rules, and the CONTENT score should be reduced if all of these subjects are not covered thoroughly.

7) Make sure that the presentation is graded immediately after the team leaves the room. 8) Judges should only judge the presentation aspects of this event and not get caught up in the details of the

design or cost. Judge only how well the team presented their design. 9) Most importantly, our objective is to have a fun, educational experience.

Formula SAE Cost Event Description

Event Captain: Susan Zukowski Date: Thursday, April 23rd Location: Cost /Main Tent

Overview: Each team will prepare a report of their car's cost to be evaluated by the cost judges. The concept of the cost event is to obtain an accurate estimate of cost of the car in a limited production. The report is in effect your cost proposal to the senior management of a company to get them to invest in your product line. The more information that you can supply to them, the more professional the look of your materials, the more likely the company may be willing to look at the product itself. This is the goal of the cost report itself. Additionally, the teams will also prepare an electronic Bill of Materials using a shared database with standard materials and processes and a detailed process description. This evaluates not only the cost of the car, but also the team's ability to prepare an accurate engineering cost estimate and know exactly how the vehicle would be built. The car with the lowest corrected cost and the best report will win the event. The event can be divided in to three separate sections - the cost report itself, visual inspection, and ‘real case scenario’ discussion. The Cost Report: The actual cost report is due into the judges approximately six to seven weeks prior to the event at the venue. Books must be mailed before the post mark deadline or the book will incur a penalty of 10 points per day after that date. The cost report is judged on the basis of the cost of the car and quality of the cost report. The cost of the car is determined by the cost of the parts and fabrication using established manufacturing practices and the application of “Lean Manufacturing” principles. The report will follow the guidelines set forth in the published rules. From this analysis, the judges (in 9 distinct areas of expertise) will determine if all parts and processes were included and if unreasonably low (determined by the experience of the judges) - the judges will add penalties if there are errors, items omitted, or have costs below reasonable estimates – at either standard point(s) deduction or at a rate equal to twice the cost error, whichever is greater. We have eight teams that review each and every book based on their expertise. The costs and penalties will then determine the cost score. The report score will be given based on the quality of the report and its overall presentation. The report score ranges from 0 to 40 points. The price score will be awarded based on the following formula:

PRICE SCORE = 40 * (PMax) / (Pyour) – 1 (PMax) / (PMin) - 1

TOTAL COST SCORE =

Price Score (max 40) [Generated by formula

above ]

+ Report Score (max 40) [ Accuracy, Format, Part

Content ]

+ Visual Inspection and “Real Case” Discussion

Score (max 20)

(NOTE: Pyour is the adjusted cost of your team’s car with penalties, Pmin is the adjusted cost of the lowest cost car in the competition, PMax is the adjusted cost of the highest cost car in the competition)

The Visual Inspection and “Real Case” Evaluation: On the day of the event, the cost event judges will man three bays with appointments in each bay every half-hour in order to see every competing car. This is to make sure that the parts that are on the vehicle are reported in the cost report and that nothing has been added since the cost report's publication. The focus of the cost event centers on the cost of the vehicle and the process of building the vehicle and the components contained therein. At the time of check-in at our event, the designated team representative will randomly draw to determine which of the random “real case” scenarios the team will be discussing in detail. These cases will encompass real issues that the team may encounter and how they would handle them in reference to their own team vehicle, systems or parts. The cost

judges will also question the students regarding the report, process, and “real case”. This is a critical step in the cost event process. This discussion of the ‘real case’ and the visual inspection on the event day can only help the student’s team. If this appointment is missed the team will sacrifice the twenty points for this portion of the event. If the team feels that for some reason their appointment time needs to be changed they will need to contact the event captain to make necessary arrangements. The time allotted for the appointment on event day is ½ hour per team at the designated time for that school. That time can then be broken down as follows. Check-in: 1 or 2 minutes Visual Inspection: 4 to 5 minutes Real Case Scenario Discussion: 20 Minutes Addenda to the report can be taken into consideration to cover any necessary changes made in the car. These addenda will only be accepted at the time of registration at the event and must be in the format proscribed by the rules (Appendix C-5). The final scores are tabulated and presented at the end of the judging day to the statisticians and are posted the next morning for the students viewing. Once posted, the scores may be protested for only 30 minutes, after which the scores become final. Tips for a Good Cost Report:

• Follow the rules - put the items and processes where the guidelines tell you to put them • Include an eBOM (Electronic Bill of Material) on CD in MS Excel that follows the format of the 2009 FSAE

Rules. • Create the eBOM using the on-line FSAE Cost Event Database utilizing standard materials, processes and tools. • No receipt necessary any more • Include any photographs, pictures, drawings, blue prints, etc. in the appropriate sections of the book to help us

understand the design processes used in manufacturing the parts • If you must - err on the high side rather than cut yourself short • Detail any processes or materials not already specified in the standard tables and submit AIR (add item request) to

have them added to the standards table if needed. • Be careful to postmark by deadline, no need to throw away good point by slack timing. • Carefully consider Make/Buy decisions – these often result in dollars being spent more wisely.

Fuel & Tilt Table Event Description

Station Managers: Dave Wilson Scott McDonald

Dates/Times: Fuel Station open: Thurs. – Fri. 8:30 a.m. until 4:00 p.m.

Saturday 8:30 a.m. until 1:30 p.m.

Tilt Table open: Thurs. 9:00 a.m. until 4:00 p.m. Friday 8:30 a.m. to 2:00 p.m. Saturday By appointment

Location: Fuel Station: Near Patriot Building

Tilt Table: Near Patriot Building Description: The fuel station will provide unleaded racing gasoline or E85 (ethanol) to each car as needed. No other fuel or additives are permitted. Vehicles requiring E85 must have a special sticker located near the filler. (This sticker should be obtained at tech). Note: no vehicle will be provided with fuel until it has passed tech inspection. Fuel Station Guidelines:

1. All engines must be off; cars are to be pushed to and from fueling. 2. Only the driver, in driving suit, is permitted in the area as fuel is dispensed. 3. A scribed line or similar identifying mark must be used to indicate the “full” level. 4. Tank is to be filled to this level each time fuel is received.

Tilt Table Review: The first time the vehicle is fueled, the car must proceed (with engine off) to the tilt table. The vehicle will be placed on the table with the tallest driver aboard. The vehicle should be oriented on the tilt table in the direction that is most likely to create spillage. The table will then be titled to an angle of 45 degrees. There must be no fuel (or other fluid) leakage at this angle. If the vehicle passes this test, the angle is increased to 60 degrees. This angle is used to represent a cornering force of 1.5 Gs. If the upper wheels remain on the table the vehicle passes. The tilt captain in charge at the tilt table must sign off an inspection form, which travels with the car. A second sticker is applied (on the car) next to the first, to indicate passing the tilt table test. The vehicle is now free to proceed to the Brake & Noise area. Should the vehicle fail at either of the two angles, the car must be repaired and re-tested. Vehicles may be forced to return to this station for re-certification at the discretion of the officials. This may be due to work that was performed on the vehicle’s fuel system after having passed the tilt test, or due to an incident that results in damage to the vehicle. Tilt Table:

1. All engines off; push car on and off table. Care must be taken to avoid damage to the vehicle when pushed on and off the tilt table.

2. Inside wheels are to be placed against the guard of the tilt table. 3. Attach a strap to rollover hoop and the side of the table which is to be elevated. Allow a little slack. 4. Be sure table is clear before raising and especially when lowering. Inform people in area when raising

or lowering (e.g. “Coming Down”). 5. Use absorbent material to soak up leaks. (May be obtained at fuel station). 6. Keep a fire extinguisher handy.

Brake & Noise TEST Event Description

Event Captains: Tony Gordon, Bill Strong Gary Newton, Brad Lado

Dates/Times: Thursday 9am to 4pm

Friday 8:30 am to 2pm (after 2pm by appointment) Saturday by appointment until Noon

NO TESTING SATURDAY AFTER NOON Location: The Brake & Noise Test are at the VIR Skid Pad. Teams will need to push their cars. Please respect VIR staff wishes. Description: The Brake & Noise stations combine two tests of the competition vehicles. First the vehicle must be checked for compliance with the sound level restrictions. Then the effectiveness of its braking system will be tested. No vehicle is permitted at either station until it has: a) passed Tech Inspection and, b) passed the Tilt Table Test. Proof of this is the two “tech” stickers, which must be applied to the car. The static sound level test shall occur at a station outside of the Brake Test Area. The vehicle will be placed in the station at a designated point with the engine running and the transmission in neutral. An RPM sweep from idle to the designated test speed for that engine shall be used during the noise evaluation. The designated test speed is approximately ¾ of the maximum engine speed. Sound level meters will be positioned 0.5m from, and level with, each exhaust outlet. The meter will be positioned at an angle of 45 degrees from the outlet in the horizontal plane. In the case of dual exhausts, both exhausts will be tested with the loudest one being the basis for judgment. Sound level shall not exceed 110dBA (margin of error +/- .5dBA). Meters are calibrated and will be checked and verified on-site on a regular basis! PLEASE NOTE – If your vehicle does not have a working tachometer, it is the teams’ responsibility to come to the noise area prepared with ALL necessary tools ready for a tachometer reading (laptops, gauges, etc…). The target test speed is set by SAE. It is calculated by taking 2X stoke in mm and dividing it into 914.4X1000. If you have a rev-limiter that interferes with you being able to reach the target test speed you must disengage it or set it higher. ALL TEAMS MUST HIT THE TARGET TEST SPEED – NO EXCEPTIONS! When the vehicle passes noise it may go to the Brake Event and it is there the tech sticker will be awarded if the vehicle meets the brake requirements. Teams that pass noise, but do not pass brake do not have to go through noise again if they work on the vehicle. At the Brake Test Area, each driver must be instructed on the proper procedure. With the car at the start line of the station a green flag (or similar signal) should be used to signal the start of each run. The driver must accelerate (typically getting into 2nd gear) until reaching the braking area, which is a box defined by pylons. Once inside this box, the driver must apply the brakes with enough force to demonstrate full lock-up of all four wheels. If the vehicle passes both tests, the person in charge will sign-off the approval form and provide the team with the last “tech” sticker. The vehicle is now free to proceed to the practice track or on to the dynamic events. (The approval forms shall be retained by the tech crew and turned in at the tech tent periodically.) If the vehicle is unable to pass either of the two tests in three attempts, the car must be repaired and then brought back for retest. The vehicle will not be allowed to compete without passing these two tests. Noise level can be measured at any time during the dynamic events. Penalties may be assessed if the sound level exceeds the mandated maximum. PLEASE NOTE – An official will conduct a functional test of the External Master Kill Switch with engine running as part of the Noise Test Event and / or Brake Test Event.

Also, Operation of Noise Event Area and Brake Testing Event Area in DAMP conditions is at the discretion of the Captain of the specific area. Vehicles may be forced to return to this station for re-certification should the officials deem it necessary. Re-certification may be required if work is performed on the vehicle’s braking system or exhaust system, or if the vehicle is involved in an incident that results in vehicle damage. Brake and Noise Guidelines:

1. Only one car at a time in Brake or Noise area. Do not allow a second car into the area until the last one has completed its exit.

2. Do not attempt certification of any vehicle without enough workers. Three (3) workers minimum, four (4) preferred at the Brake station. Three (3) workers recommended at Noise station.

3. Never place yourself in the line of travel of any car. Stay well away from the “hot” area. 4. Have fire extinguishers handy. 5. Use brooms and oil-dry as needed to keep braking area clean and dry. 6. Any vehicle damage or contact must be reported to the event captain(s). 7. No work will be allowed on the car inside the Brake or Noise areas. Car repairs and work must be

performed outside of testing area. Specially marked areas will be set-up for this. Cars can then return to the test area at the discretion of the event captain(s).

Practice Track Area Description Station Managers: Tony Gordon, Davis Eichelberger Dates/Times: Thursday 9:00 a.m. until 4:00 p.m.

Friday 8:30 a.m. until 4:00 p.m. Saturday 8:30 a.m. until Noon

Location: The practice area is in the VIR Skid Pad area. Please note teams will have to push

their cars from the paddock to the skid pad. Please respect VIR staff wishes.

Description: Practice Track is reserved for Brake testing only on Thursday. Friday and Saturday it may be claimed for Brake testing on an “as needed” basis. Teams requiring the brake testing would be permitted to run, and then the track would revert back to a Practice Track. The practice track is relatively small (at least 75’ x 100’) open test areas designated by the event organizers to provide teams with an opportunity to conduct brief dynamic tests of their vehicle during the available hours of the competition. No vehicle will be permitted to enter the Practice Track unless it has all parts of the tech sticker. Each driver must understand and follow proper driving procedures at this facility. In addition, it must be understood that the Practice Track volunteers and officials are in control of the facility and adherence to their direction is mandatory. Only one car at a time will be allowed per Practice Track. At all times, drivers must be wearing proper safety equipment and proper safety rules must be maintained. Once signaled to begin testing, the driver is free to perform any test maneuvers he or she feels necessary to evaluate the vehicle (within the limits of the track perimeter, please.) One volunteer will be the “official” at the track and coordinate the beginning and end of each team’s approximate 5-minute time limit. The official will use green and red flags or some other method of alerting the driver to the beginning and end points. If during the course of dynamic testing the vehicle sustains some type of damage or significant mechanical breakdown, the vehicle will be required to exit the track, make the necessary repairs, and get reviewed again at Tech Inspection prior to participating in additional dynamic tests or events. PLEASE NOTE – Operation of the Practice Event Area in DAMP conditions is at the discretion of the Captain of the specific area. Practice Track Guidelines

1. Only one car at a time in Practice Track area. The next car will not be permitted to enter the area until the last one has completed its exit.

2. Three (3) volunteers (preferably four (4)) will be on hand to manage the operation of the Practice Tracks. 3. Never place yourself in the line of travel of any car. Stay well away from the “hot” areas, always at a safe

distance behind the hay bales/barriers. 4. Have fire extinguishers handy. 5. Use brooms and oil-dry as needed to keep the Practice Track clean and dry. 6. Any vehicle damage or contact must be reported to the event captain(s). Additionally, remove the 1st tech

sticker and report the car number to tech tent so car can be re-evaluated after repair. 7. Do not permit spectators to sit or lean on the hay bales/barriers surrounding the practice tracks.

ACCELERATION EVENT Event Leader: David Hyman, Carl Stone Date: Friday, April 24th Time: 9:00 a.m. until 11:30 p.m. Location: Patriot Course

Event Concept: The objective of the Acceleration Event is to evaluate the vehicle’s demonstrated acceleration capability by measuring the elapsed time required for the vehicle to travel a distance of 75 m (246 ft) from a standing start. The event is designed to focus on engine performance and on the suspension's ability maximize tire grip.

Event Format: Up to four Acceleration Runs are permitted for each car. Two drivers are allowed per car. Each driver is permitted two Acceleration Runs. Elapsed Time will be recorded for each Acceleration Run. Any penalties will be assessed to the Acceleration Run during which the penalty occurred. The fastest corrected elapsed time (including penalties) of the completed Acceleration Runs will be used to calculate the score for each car.

• NO Acceleration Runs will be permitted after 11:30 P.M.

• NO tools and/or spare parts are allowed in the staging lanes.

• NO "traction enhancing" agents may be used on the tires or track surface.

• NO "burnouts" are permitted.

Event Procedure: Stage your car in the appropriate Staging Line for either Driver 1 or Driver 2. Cars in the Driver 1 Staging Line will be given priority. Drivers must be fully belted into the car with all required safety equipment properly installed, as directed by the Event Workers before the car is first in line to start an Acceleration Run. An Event Worker will direct the driver to approach the Start Line. Cars will be staged approximately 0.3m (1 ft) behind the Start Line.

The driver is permitted to start an Acceleration Run only when the Starter waves the green flag. Timing will start when any part of the vehicle crosses the Start Line. The Acceleration Run is counted (one of the permitted Acceleration Runs) when any portion of the car crosses the Start Line.

Timing will end when the vehicle crosses the Finish Line located 75 m (246 ft) from the Start Line. The Finish Line is marked with a Checkered Flag.

After a driver's first run, the driver will have the option to immediately take a second run, or leave the staging area to complete his/her second run later in the day. Each car must exit the staging area before changing drivers.

Penalties: • A two second penalty will be assessed to the Acceleration Run per cone knocked down or out of position

including cones before and after the start and finish lines. • A DNF (Did Not Finish) penalty will be assessed to the Acceleration Run for cars that go off course.

SKID PAD EVENT

Event Leaders: Colin Ulen, Gabrielle Harrison Date: Friday, April 24th Time: 9:00 a.m. until 11:30 a.m. Location: VIR Skid Pad area

Event Concept: The goal of the Skid Pad event is to measure the vehicle’s maximum cornering capability by measuring the total time required for the vehicle to complete one left hand and one right hand circle. The event is designed to focus on the vehicles suspension design characteristics and tune-ability for maximum lateral grip, and minimize the effect of driver reflexes during transitional maneuvers. Event Format: Two drivers are allowed per car; two runs per driver. Each run consists of a driver completing 2 Right-hand laps immediately followed by 2 Left-hand laps of the course. Lap times will be recorded for the 2nd lap of each the Right-hand and the Left-hand circle (the 1st lap of each is not timed). Scoring: Lap times will be recorded for the 2nd lap of each circle for a given run on the Skid Pad. These times will be averaged together and added to any penalties and used to calculate lateral acceleration for each run. The fastest average time (including penalties) from either driver during any of the 4 runs will be used to calculate a score for that vehicle. Staging: Stage your car in the appropriate line for either Driver 1 or Driver 2. This will help prioritize the running order. The event crew will direct the driver to the staging line, which is located approximately 20 m (65.62 feet) from the timing line used for scoring. When the starter waves the green flag, the driver will accelerate onto the Skid Pad and proceed onto the RIGHT-HAND circle. After completing 2 laps, the driver must continue onto the LEFT-HAND circle and complete 2 more laps. After completing the second Left-hand lap (the fourth lap in total) the driver will exit the Skid Pad. After a drivers first run, they have the option of immediately taking a second run, or leaving the staging area and running later in the day. Each car must exit the staging area before changing drivers. All cars must complete all Skid Pad runs by 11:30 a.m.

Penalties:

• 0.25-second penalty per cone knocked down or out of position. • DNF penalty for cars that go off course. • DNF for cars that run an incorrect number of laps. No toolboxes and/or spare parts will be allowed in the queue area or staging lanes unless deemed necessary for starting the vehicle’s engine.

Autocross Event Description

Event Captain: Sebastian Strauss, John Steelman Date: Friday, April 26th Time: 2:15 p.m. – 5:00 p.m. Gate closes at 4:45 p.m. Location: Patriot Course Track Length: Approx. 800 m (2600 ft) The Event: The Autocross event is designed to test the car’s handling qualities without the hindrance of competing cars. The event has two heats. Each heat has a different driver. A heat is composed of one driver making two runs of the course. The fastest of the runs completed, including penalties, will be used to calculate the team score. Cars that are unable to complete the course with an average speed of 80% of the fastest car will not be awarded points. Cones: 1) A 2-second penalty for each cone knocked down or out of position (indicated by a chalk square at the base

of the cone). All cones in the dynamic area can be scored as penalties. This includes cones before the start line and after the finish line.

Off-courses: 2) A 20-second penalty for going off course and not re-entering at a point prior to the missed gate. Staging: Following the announcement of the start of the event, all cars must report to the dynamic area for the first heat. A first heat line will form on a first come first served basis. Upon completion of the first heat’s driver’s two runs, the competing car may either go to the second heat line or back to the paddock for repair and/ or adjustments. • When there are no more first heat cars in line, cars in the second heat line will be allowed to run. Cars that

have not run a first heat have precedence over second heat cars. The second heat may be cancelled or cut short due to weather or time, so it is important to be on time for the first heat, and it is encouraged to join the second heat line immediately following the completion of the first heat.

• At 4:45 PM, the event gate will be closed. No cars will be allowed into the dynamic area. Only cars that

are in line and fully functional will be allowed to run after this time. At 5:00 PM, the track will be closed, and no more cars will be allowed to run. The Autocross Event Captain is the only person that can alter these times. The times may be adjusted due to track or other conditions. Generally, an announcement will be made a few minutes before the dynamic area is closed.

Each car will be staged 2.0 m (6.56 feet) behind the starting line and will accelerate from a standing start. After a driver’s first run, the driver has the option of taking the second run immediately, or leaving the staging area and running later in the heat. A LH short cut turn, immediately following the finish line, will allow the driver to proceed directly to the start for a second run. This is the re-run line. If the driver chooses to make the second run later, the driver does not have to wait in the heat line again, but can proceed directly to the start line via the re-run line when he/she is ready to go. Red Flags - A driver’s run may be stopped by a track official by displaying a red flag or using a hand gesture. If this is due to a stopped or slow vehicle ahead, the driver should follow the direction of the course workers around the incident, and then reenter the track to finish the run. Once past the finish line, the LH short cut should be taken to go directly to the start line for a re-run. At this time, the driver will be notified if another run will be allowed. If a slow or stopped vehicle ahead is judged by the track officials to not be a hindrance, a re-run will not be allowed. Caution – course workers may signal a car due to a safety concern (broken suspension, muffler etc.). If this occurs, the car should be driven off course and brought to a controlled stop as soon as possible.

If a car fails during a driver’s first run, vehicle repairs can be made to the car, and the driver can return to complete the second run. The driver should go directly to the re-run line. Notes:

Attempts – Once your car has passed the starting line the run counts as an attempt. If your car fails after the starting line your attempt is DNF. If course workers have to push your car your attempt is DNF. Restarts – If you car stalls before it crosses the starting line it can be pushed back for a restart. Finish line – Please be aware that several cars may be following you on the course. Once past the finish line, slow the vehicle and exit in a controlled manner. Do not stop your car at the exit of the course. Course walk – If conditions and time permit the course will be open for walks by teams before the event starts. Drivers are encouraged to walk the course before the event. All team members must be off the course at least 10 minutes before the event starts.

Endurance Track and Fuel Economy Event Event Leader: John Steelman Date: Saturday, April 25th Time: 9:30 am Location: Patriot Course Purpose: The goals of the endurance and fuel economy event are to test the durability of the vehicles and to determine the fuel efficiency of the vehicles. The dual nature of the event can lead to compromises, as a corrected mileage of 26-liters/100 km is required to avoid penalties, while the course layout and length of the event test the vehicle's durability. NOTE: NO REPAIRS OR WORK MAY BE PERFORMED ON THE VEHICLE DURING THE EVENT (with the exception of tire changes due to weather conditions). Description: The endurance/fuel economy event is roughly 22 km long with each driver completing 11km. No refueling is allowed during the event. Each team is given three minutes to complete the driver change. The run order for the event will be based primarily on the Autocross event. If a team did NOT score in the Autocross event, the vehicle will run after the teams who did score in the Autocross, with the order based first on the finishing order of the Skid Pad event, and then on the finishing order of the Acceleration event. Finally, any teams that did not score points in any of the prior events will be run first come, first served. If the weather conditions of the prior dynamic events have been variable, a team's Skid Pad or Acceleration finish order may be used as a substitute for the team's finish order in the Autocross event. Endurance Procedures: The team must have the fully fueled (see Fuel Economy Procedures below) vehicle in the staging line at the appointed time with the first driver strapped in. Only two (2) crewmembers are allowed in the staging area for the vehicles. When there is a space for the vehicle on the course and the timing/scoring system is set, the first driver will be motioned to the starting line. An official will perform a check of the vehicle and the driver restraint system. The starter will stage the vehicle’s front tires on a starting line. When there is an opening on the track the starter will wave a green flag signaling the go-ahead for the driver to start. If the vehicle stalls before crossing the starting line, the driver must wait for another green flag before being allowed on the course. NOTE: IF THE VEHICLE CANNOT BE RESTARTED WITHOUT EXTERNAL ASSISTANCE, THE CAR WILL BE DEEMED DISABLED AND WILL BE DISQUALIFIED FROM THE HEAT. On the last lap of the first driver, a checkered flag will be displayed and the vehicle will be directed to the driver change area. It is the Driver’s responsibility to exit the track, any person directing the car off the course is an additional aid only. Only the second driver and one crewmember will be allowed in the driver change area with the vehicle and the first driver. Once the vehicle has arrived in the driver change area the team has three minutes to get the second driver seated, belted in, and rolling out of the driver change area. Only adjustments to fit the second driver may be performed on the vehicle. No other work is allowed.

When the second driver is ready the vehicle should be pushed to the starting line queue. An official will perform a check of the vehicle and the driver restraint system. The starter will stage the vehicle’s front tires on a starting line. When there is an opening on the track the starter will wave a green flag signaling the go-ahead for the driver to start. If the vehicle stalls, the driver must wait for another green flag before being allowed on the course. NOTE: IF THE VEHICLE CANNOT BE RESTARTED WITHOUT EXTERNAL ASSISTANCE, THE CAR WILL BE DEEMED DISABLED AND WILL BE DISQUALIFIED FROM THE HEAT. Upon completing the last lap with the second driver, the checkered flag will be displayed and the vehicle will exit the course and will be directed to the fueling station. It is the Driver’s responsibility to exit the track, any person directing the car off the course is an additional aid only. The vehicle is to be pushed to the fueling station where the fuel economy will be calculated. Weather Conditions: Teams must fit rain tires to their vehicle if the course is declared Wet. Teams have the option of dry or rain tires if the course is declared Damp. Tire Changes: Teams may change tires at any time while their car is in the staging area inside the "hot" area. All tire changes after a car has received the green flag to start the event will take place in the driver change area. Teams may not perform any work on the vehicle other than the tire change in the driver change area. Teams are allowed 10 minutes to change their tires in the driver change area if a Dry track is declared Damp, or if a Dry or Damp track is declared Wet. If the tire change is happening at the same time as a scheduled driver change, the 10 minutes are in addition to the 3 minutes allowed for the driver change. Teams are allowed to change their rain tires to dry tires if the course is Dry or Damp. However, this change is not permitted during the driver change, and the time taken to change the tires is included in the team's total time for the event. The following chart summarizes the possible track condition changes, the team's options, and the time allotted for changes:

Track Condition

Team's Current Tire

Choice

Track Declared

Tire Change? Time Help Allowed at Driver

Change? Dry dry Damp Optional 10 minutes Y Dry dry Wet Mandatory 10 minutes Y

Damp dry Wet Mandatory 10 minutes Y Damp rain Wet --- --- --- Damp dry Dry --- --- --- Damp rain Dry Optional zero N Wet rain Damp Optional zero N Wet rain Dry Optional zero N

Example: The track is Dry, and the team is competing on dry tires. If the track is declared Damp, a tire change is optional to the team, 10 minutes is allowed to make the change, and it can be done during the driver change.

General Notes: Starting Time • The vehicle will be expected to be ready for competition with the first driver at the team’s start time. If the

endurance event is running late, the vehicle is still expected to be ready when there is an opening for the vehicle on the course. If the vehicle is not ready when the official starter motions the vehicle to the starting line a two minute penalty will be assessed and the team will lose their time slot to run the event. (The team may be allowed to run after all the other competitors in the event if time permits.)

Driver Change • The driver change will be scored as an extra long lap. It will be assumed by scoring that the change was

completed in the required time (less than 3 minutes) unless notified otherwise. An official will be in the driver change area timing each vehicle and monitoring that no work is done to the vehicle other than the driver change. The official will keep track of each team’s time and will notify scoring if a team has exceeded the three minute limit (from time vehicle arrives in driver change area to time vehicle leaves area). There is no competitive advantage to changing drivers in less than three minutes.

Tire Change: Dry to Wet • Tire changes from dry to rain tires will be scored as an extra long lap. It will be assumed by scoring that the

change was completed in the required time (less than 10 minutes) unless notified otherwise. An official will be in the driver change area timing each vehicle and monitoring that no work is done to the vehicle other than the tire change. The official will keep track of each team’s time and will notify scoring if a team has exceeded the ten minute limit (from time vehicle arrives in driver change area to time vehicle leaves area). There is no competitive advantage to changing tires in less than ten minutes.

Tire Change: Wet to Dry • Tire changes from rain to dry tires will have the time required to change tires added to the team's total time.

The time taken to get to, and out of, the driver change area will NOT be added. An official will be in the driver change area timing each vehicle and monitoring that no work is done to the vehicle other than the tire change. The official will keep track of each team’s time and will notify scoring of the time required to change tires (from time vehicle arrives in driver change area to time vehicle leaves area).

Tool Boxes • No toolboxes will be allowed in the queue area, staging lanes, or driver change area. (It is assumed only

hand tools would be required to adjust the vehicle for the second driver.) In the event of tire changes due to weather conditions, tire changing equipment will also be allowed.

Vehicle Breakdowns • If the vehicle leaves the course because of a mechanical/electrical problem of any type, the event is

considered over for that vehicle and scoring will be notified. The vehicle will NOT be allowed to return to the track.

Stalls on Track • If a vehicle stalls on track, it is given approximately 1 minute to restart or is declared DNF. The restart

period is timed by one circuit of the following car or by stopwatch. Loose Belts • The driver may pull off the course to have belts re-tightened if necessary, though the additional time for this

procedure will be counted.

Trapped Cones • The driver may also pull the vehicle off course to remove any cones that may become trapped; though the

additional time will count against the team. Too Slow Vehicles • The lap times for the vehicle will be monitored. If the vehicle is not running within 133% of the fastest lap

time run on the course (by the fastest car) the vehicle may be black-flagged and removed from the event. If this occurs with the first driver, the second driver will NOT be allowed to run, as the event will be considered over.

Course Preparation: The endurance course will be set up on Friday night. The students are allowed to walk the course at any time the facility is open; however, no additional time will be allotted before the 8:30 am start on Saturday. NO MOTORIZED VEHICLES ARE ALLOWED ON THE COURSE EXCEPT DURING THE EVENT ITSELF. VIOLATORS OF THIS POLICY MAY BE DISQUALIFIED FROM THE EVENT. Fuel Economy Procedures: Calculation of fuel consumption will be made by the fueling officials and will be based upon the weight of the fuel consumed. The vehicle starts the endurance event fueled to the ‘full’ mark. After completing the event, the vehicle returns to fuel station and is refueled. The weight of the fuel consumed is determined by weighing a fuel container, filling the vehicle to the ‘full’ mark, and weighing the fuel container again. The weight of the fuel consumed is the difference of the two measurements. The ‘full’ mark is a clearly defined scribe line in the filler neck or sight tube as defined by Rule B- 9.6. The vehicle will be filled to this mark before starting the heat and again upon completion of the endurance event heat. At the fueling station it is critical that visibility of the scribe line in the fuel filler neck is very clear. Also, no shaking of the vehicle will be permitted during initial fill (prior to Endurance event) nor final fill (after the Endurance event).

2009 Student Handbook - SAEstudents.sae.org/competitions/formulaseries/vir/handbook.pdfFORMULA SAE...

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