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ZERO TOLERANCE RULEAt no time may parents or coaches act inappropriately at games or practices. Upon the firstoccurrence a warning will be given by a board member. Upon the second occurrence theoffender must leave the field until the game or practice is over. If this occurs again within theseason, the board may vote not to allow the offender to return to the field for a period of time.

The following actions may cause a parent to be ejected from a game/practice: Yelling negative comments at players. Yell all of the positive comments that you want, but it

does not help anyone to cut down a young athlete trying his best to perform. Interfering with coaching. Directing a football team during a game is a hectic task. Please

avoid an urge to interfere with any of the coaching activities. Yelling at officials.

The following announcement will be made at the beginning of all home games:Barre Youth Football has a zero tolerance rule for inappropriate actions. If someone isasked to leave the premises the game will stop until that person leaves. Inappropriateactions include but are not limited to: yelling negative comments to players, coaches orofficials, or interfering with coaching. Please enjoy the game.

BOARD OF DIRECTORSThe Board meets monthly throughout the year. The Barre Youth Football Program By-Laws canbe found on www.bysafootball.com or ask for a copy.

The board works to assure this program stays in-line with the BYSA Board and the NVYFLBoard rules and policies. The BYSA Football Board Chair attends the monthly BYSA Boardmeeting, and the NVYFL Board meetings with coaches.

This Board and all volunteers are the future of this program. Parents/Guardians are encouragedto take an active role, during AND off season.

COMPLAINT PROCEDUREUnder no circumstances should players view, or overhear adults quarreling over BYSAYouth Football issues. The following is the complaint process.

1. PARENT REPRESENTATIVE: Report concern to their parent representative for gradelevel.a. The Parent Representative will be presented to the parents at each parent

meeting and their contact information will be in each newsletter. The ParentRepresentatives are the contact between the parents and the coaches,coordinators, board, etc.

2. HEAD COACH: If satisfaction is not reached, the parent may then speak with the headcoach (OFF OF THE FIELD ONLY)

3. BOARD OF DIRECTORS: If satisfaction is not reached, the parent may then speak withthe Board of Directors

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4. BYSA BOARD OF DIRECTORS: If satisfactions is not reached, the parent may thenspeak with the BYSA Board of Directors.

ATTENDANCE1. Players should arrive 10 minutes prior to practice to put on their equipment and be lined up

and ready to begin warm-ups at practice time.2. Players should arrive 1 hour prior to a game to warm up and get ready with the team.

3. Players should be pickup up on time after practices. Head coaches are required to stay withor delegate a coach to stay with players until their parents arrive. Three late pick-ups by aparent without prior discussion with a coach will warrant the loss of the equipmentdeposit.

4. Players will be reminded of their responsibilities for the next practice or game. If a playercannot attend a practice due to illness, or other reason, the player MUST contact their HeadCoach. The phone numbers of the head coaches are listed on the website

(www.bysafootball.com) and in each weeks newsletter. It is essential that coaches knowprior to practices/games that a player will be absent. It may change the practice plan. If aplayers does not contact his/her coach he may be required given a punishment (laps,push-ups, etc.) by the coach upon their return.

TEAM SIZENo team shall be larger than 40 players. However, coaches may decided to break teams intoJV and Varsity if there are less than 40 players.

PLAYING TIMEAll players at all levels are guaranteed at least 6 plays. Each team will track to be sure that eachplayer meets the minimum UNLESS the player has not attended practice or is underpunishment from the coach. After the 6 play minimum relative playing time will depend upon theattitude and performance of the player in both practice and game situations. If a player does notget his 6 plays s/he will start the next game and will play at least 12 plays in the second game.

5th QUARTERMany teams in the league choose to play a 5th quarter. Barre will not play 5th quarters. Thecoaches and parents feel it is demeaning to the players. All players deserve to get field timeduring a game.

ON THE FIELDDue to the fact are fields property lent by schools we must follow these rules at all times outrespect for the schools:1. There is absolutely NO SMOKING while on school grounds!2. No pets.3. No drugs.4. No alcoholic beverages5. Only players, coaches, and authorized persons may be on the playing and/or practice field

at any time. Parents may watch from the sidelines6. All parents must remain 15 feet from the sidelines during games (due to the league field

liability insurance coverage)

EQUIPMENTPlayers are issued a full set of equipment at the beginning of the season in exchange for a $25deposit. If the equipment is returned dirty or damaged the parents will be receive their deposit.Also if the equipment is irreparable, the parent must pay for replacement equipment.

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CONFIDENTIALITYPlayer may communicate with coaches about any problems they are having with football or withschool work Coaches need to understand their emotional state because it will affect how theywill play, and in some cases the safety of the players. Confidentiality is assumed betweencoaches and their players unless the safety of the player may be in jeopardy.

INCLEMENT WEATHERAll practices will take place at the Barre City Elementary School fields. We will have practice inthe rain. In the event of lightning during practice, we are required to clear the field for 20minutes. During this 20-minute period we will take shelter in the school. If there isthunder/lightning twice within a 20 minute period the coaches will cancel practice. The playersand coaches will remain in the school until everyone is picked up. Please remain aware of theweather and arrive at the practice field early when situation such as this are apparent.

PRACTICESPractices will be every night for the first two weeks. Following the second week of practice thecoaches will announce the practice schedule for each level. The practice schedules will also benoted in the weekly newsletters.

INJURIESThe BYSA Youth Football Program will follow the NVYFL protocol for injured players duringgames and at practices. Players are instructed to stay down on the field if they are injured. They should not attempt

to get off the field of play on their own. Two coaches should go out to the injured player. Coaches will do a preliminary evaluation of the injured player. Using conservative judgment,

the EMT will be called out to the field if necessary. If any bone/joint injury is suspected. Once the EMT takes over, coaches and parents are required to follow his/her instructions.

The EMT will determine if an ambulance is needed. If it is not, the player will be assisted offthe field and treated. The EMT as to whether or not the player may go back into the game

will make recommendations. At no time will a parent be allowed to overrule the EMT! The EMT will also advise parents as to whether or not private medical treatment will beneeded. If this protocol is not followed, it can put the BYSA Youth Football Program in aliable situation.

Once the EMT comes onto the field, parents/guardians may also come onto the field; theymust stand back, however, to all the EMT to work. The coach(s) will also step back andstand with the parent(s).

Any minor injury that occurs in practice, or a game, should be treated by one of the coaches.(Designate which coach this will be prior to games/practices. It would make sense to havethis coach also responsible for equipment repair.) Parents should not assume this role. Thisway the coach is aware of the seriousness of the injury, or the condition of the equipment.

ACCOUNTING1. All cash received will be deposited within 72 hours of receipt.2. All money received should be counted by the coordinator and the treasurer, the deposit

slip should be completed and signed by both agreeing to the amount. The coordinator isresponsible to submit a notice to the treasurer with each deposit of who has or has notpaid for their program (raffles, registration, silent auction, ect.)

3. Nothing shall be paid with the concession cash except emergency items needed to runthe concession stand.

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4. Children (under 14) and players are prohibited from handling money or selling items.These tasks are the sole responsibility of the adult volunteers working the concessionstand.

5. At the end of the concession the money in the cash box should be included in thedeposit.

6. All BYSA accounting procedures below MUST be followed.

Barre Youth Sports Association Bookkeeping Procedures

BYSA Board Approval Date: 8/19/08

DEPOSITS

To ensure the proper financial controls as a 501(c)(3) tax-exempt corporation, it is necessary that all

deposits be made into one central account (the General Account) rather than the checking accounts for

each sport. Though deposited into the General Account, your sport will be credited for the full amount

deposited. Moving money into your individual sports accounts should only be done as needed to cover

your expenses. To do so you will have to contact the board chair or board secretary, who are signatories

to the checking accounts for all sports.

When preparing deposits it is important that you write on the deposit ticket the sport it is for and the

source of the money, (ie. registrations, fundraising, concession). This will allow the BYSA bookkeeper to

ensure that deposits are credited to the right sport and to the right general ledger account. It is critical that

any money that is received is deposited in a timely fashion, particularly cash. All monies must be

deposited within 3 business days.

PURCHASING AND PAYABLES

When ordering products or services, please make sure that the vendor you are using knows which sport it

is for (ie. BYSA Football or BYSA Basketball) and that the invoice should be sent to:

BYSA (followed by your sport)

P.O. Box 821

Barre, VT 05641

Invoices, along with other mail, will be picked up regularly by a BYSA officer and put in the respective

sport mail slot at Central Market on Summer Street. Please be sure to check your mail slot regularly,

particularly during your season.

The following are important to remember:

Whenever possible, be sure that someone other than you has initialed the invoice attesting to the factthat the product or service has been received in the quantity and condition requested before the

invoice is paid.

Be sure that all checks have a memo regarding what was purchased (not just an invoice number)which allows for the proper recording of the expense into the general ledger

DO NOT DISCARD THE INVOICE! BYSA must keep a copy of the invoice for no less than sevenyears.

CONCESSIONS

When setting up a concession the Board understands that it is necessary to have start up money. The best

way to get the necessary cash is to make a check out to "Cash" and bring it to Northfield Savings Bank.

Donot write a check out to an individual for the purpose ofgetting cash. If you pay cash out of the

concession money for things like concession supplies or referees it needs to be recorded in your books

and all receipts for money paid out of the concession money must be kept. The deposit ticket from

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concession sales should include total revenue and any expenses that were paid out so that the proper

revenue and expenses are recorded (the actual deposit ticket will show the net deposit).

GENERAL

All sports must email or fax their bookkeeping entries to the BYSA bookkeeper at the end of each month

so that all accounts can be reconciled.

CONTACT INFORMATION

Name Position Phone Fax Email

David

FournierChair 223-0394 476-7349 dfournier@graniteimporters.com

Mike

HulbertVice Chair 476-5170 747-3854 mhulbert@hpcummings.com

Paul

HutchinsSecretary 476-2214 476-2113 phutchins@barre.rockofages.com

Denise

McBrideBookkeeper 479-0937 479-0937 dlmservices@verizon.net