2009 financieel jaarverslag

HAPIN

PAPUA SUPPORT FOUNDATION

ANNUAL REPORT 2009

Hapin Papua Support Foundation Annual Report 2009

2

COLOPHON

HAPIN Foundation was established on February 23rd, 1972.

The foundation Hulp Aan Papua’s In Nood is registered with the Chamber of Commerce under

no. 41113659. In English texts the name of the foundation is translated into „Papua Support

Foundation‟.

The tax-collector‟s office acknowledges HAPIN as an institution for the general good (in Dutch:

ANBI) under fiscal no. 8040.33.730.

Since July 1 2001, HAPIN is certified with the Central Fundraising Bureau (Dutch: CBF) under

registration no. 123-01.

Photo front-page: Anoek de Groot (www.anoekphotography.com)

Hapin’s board consists of the following members:

Chairwoman: Ms. W.W.F. (Wytske) Inggamer

Secretary: Ms. M.M.(Maaike) te Rietmole

Treasurer: Mr. R.E. (Rob) van de Lustgraaf

Member: Mr. A.N. (At) Ipenburg

Member: Mr. G. (Geart) Benedictus

Member: Mr. S.D. (David) Itaar

Member: Mr. W.G. (Wim) Westerbaan

Staff Papua Support Foundation

Director & project coordinator: Mr. J.A. (Jeroen) Overweel

Financial officer: Mr. R. (Reinier) de Lang

Project officer scholarships, PNG projects & webmaster: Ms. S. (Sophie) Schreurs

Stichting Hulp aan Papua‟s in Nood (HAPIN)

(Papua Support Foundation)

St. Jacobsstraat 203

3511 BP UTRECHT

Tel: 030-2340012

Fax: 030-2369055

www.hapin.nl

http://www.anoekphotography.com/

http://www.hapin.nl/


3

MISSION STATEMENT

Mission

Hapin invests in a sustainable future for Papua by rendering support to local initiatives which

attribute to a strengthening of the rights and the welfare of the indigenous peoples of Papua.

Vision

We envision a strengthened position of Hapin as stakeholder in the development of Papua. Hapin

anticipates on new complex developments in Papuan society. We are optimistic about Papuan

talents, skills and their future prospects. We consider the ever continuing democratization as a

window of opportunity for furthering the representation of poor Papuans and thereby improvement

of their general well being.


4

1. INTRODUCTION

You are reading Hapin‟s first annual report in English. Although Hapin is still firmly rooted in Dutch

society, the need is felt to internationalize our presentation. The Netherlands have strong ties with

Indonesia, and in colonial times the area of present day provinces Papua and West Papua were

under extended Dutch rule. But this was the case until 1962. At present, attention to the situation

in Papua is a worldwide matter, and not just limited to the Netherlands. In 2010, Hapin‟s website

will have an Indonesian and English version.

We are pleased to announce the founding of our sister organisation in Papua, Pt Hapin. It was

scheduled for some time in 2009, but realized on February 23rd 2010, exactly 38 years after HAPIN

Foundation was established in The Netherlands. Shifting responsibility and power to (organizations

of) the beneficiaries is a trend, and rightly so. Pt. Hapin is a new initiative in Papua itself from and

for Papuans, but closely linked to Hapin Netherlands and on an equal footing. Pt Hapin will grow,

expand and develop, based on activities that come from within Papuan society, and according to its

needs. It also provides the opportunity to better organize the so called downward accountability.

Papuans will be members of a Papuan organization, exerting direct influence on policies of Hapin

Foundation and Pt. Hapin alike.

The newborn Pt. Hapin is a sign of Hapin‟s vitality, an expression of the continuous need to find

new ways to support the Papuan people.

Wytske Inggamer

Chairperson


5

CONTENTS

COLOPHON ......................................................................................................................... 2

MISSION STATEMENT .......................................................................................................... 3

1. INTRODUCTION ............................................................................................................... 4

2. NARRATIVE REPORT ......................................................................................................... 6

2.1 Overview of events in Papua in 2009 ....................................................................... 6

2.2 Hapin’s objectives: from policy to results ................................................................ 8

2.2.1 Small Projects Fund ............................................................................................... 9

2.2.2 Study Grants Programme ...................................................................................... 17

2.2.3 Projects Papua New Guinea (PNG) .......................................................................... 20

2.2.4 Boarding houses ................................................................................................... 23

2.2.5 Information to the Dutch public .............................................................................. 24

2.3 Governance............................................................................................................. 26

2.3.1 Organizational development .................................................................................. 26

2.3.2 Cooperation ......................................................................................................... 26

2.3.3 Secondary occupations of Hapin staff ...................................................................... 27

2.3.4 Salary policy ........................................................................................................ 27

2.4 Fundraising Policy, aims and results ....................................................................... 28

2.4.1 Present situation .................................................................................................. 28

2.4.2 Future financing of development projects and Hapin‟s ambitions ................................ 29

2.5 Future ..................................................................................................................... 31

3. FINANCIAL REPORT ........................................................................................................ 32

4. ANNEXES ....................................................................................................................... 51


6

2. NARRATIVE REPORT

2.1 Overview of events in Papua in 2009

The first major event of the year was an earthquake in the Manokwari region on January 4th. The

death toll was four, and material damage was considerable.

Earthquakes may happen unexpectedly, this is not the case for the human rights violations in

Papua, which seem to go on unabated. These violations range from police raids on offices and

arrests of journalists to extrajudicial killings.

Arrests of journalists occurred in March in the wake of Nicolaas Jouwe‟s visit to Papua, which will

discussed below. Four Dutch journalists had permission to report on Jouwe‟s visit to Papua. That

was an exception to Jakarta‟s policy, still in force today, not to allow foreign journalists into Papua.

Jouwe was the subject, but when the journalists were present at a pro-independence

demonstration, they were arrested.

Arrests like these are one of many indicators of the nationalist approach of the Indonesian

Government towards Papuan aspirations. This was one of the subjects of a conference called

„Papua Pride‟, organized by Hapin in cooperation with three other organizations. The conference

looked to the future of Papua, but also commemorated the 40 year anniversary of the Act of Free

Choice, a questionable referendum that led to the final incorporation of Papua into the Republic of

Indonesia. One of the honoured guests was Muridan Widjojo, main author of The Papua Road Map,

issued by The Indonesian Academy of Sciences and commissioned by the Indonesian government.

Mr Widjojo also stressed the erroneous Indonesian approach. Papuans associate Indonesia with

police and military violence, land grabbing, discrimination and failed development projects. If this

doesn‟t change, how can Indonesia expect to win the hearts and minds of the Papuan population?

Convincing Papuan leaders in exile to return to Papua is also Indonesian policy, seemingly in

contrast with the general violent approach in Papua. Still, Nicolaas Jouwe, living in The Netherlands

and one of the most prominent Papuan pro-independence leaders of the sixties, accepted the

Indonesian government‟s invitation to travel to Jakarta and Papua. Jouwe set as a pre-condition

that he should see Indonesian president Yudhoyono, which was met.

Jouwe‟s visit caused a lot of discussion among the Papuan community in The Netherlands, whose

members are in general pro-independence. One of the most balanced reactions came from Viktor

Kaisiëpo, son of the other prominent Papuan leader of the sixties, Marcus Kaisiëpo. He agreed that

Papuans should study and work hard to further their own development. Independence is something

to decide upon at a later stage, in a peaceful way. With his ideas, including the promotion of

dialogue, Viktor provided the basics for the Papua Pride conference. At the time of the conference


7

he was already ill. Viktor died on January 31st, 2010. His demise is a great loss to the Papuan

cause, which he so eloquently defended in international meetings.

In contrast to the balanced use of words by Viktor, violence is rife in Papua. In April, the office of

the Papua Customary Council (Dewan Adat Papua) was raided. In July the first of at least six

shootings occurred near the Freeport mine. The armed Papuan resistance movement, the OPM, is

usually blamed, but the shootings are probably the result of rivalry between police and military. On

December 1, to many Papuans Papuan independence day, 30 flagraisers and protesters were

arrested. Later on in December OPM leader Kelly Kwalik was shot dead in the vicinity of the

Freeport mine. The findings of several reports point more at an execution rather than an arrest.

Just prior to these December events, Amnesty International issued a report on policing in Papua,

describing a pattern of unchecked human rights violations by police forces.

In spite of continued state violence, (local) parliamentary elections and presidential elections,

respectively on April 9 and July 8, ignited enthusiasm among the voters. It shows the pragmatic

approach of the Papuan public. Because why should you bother about national Indonesian

elections, when you don‟t want to belong to that country in the first place? An answer can be that

in local elections, 63% of the candidates were Papuan. Many have been elected for office.

Unfortunately, Hapin suffered directly from the elections. Many activities other than campaigning

came to a standstill. Secondly, the elections had a direct effect on personnel. Our Baliem

representative was elected into local parliament; our (female) candidate representative for Sorong

entered national parliament; and the director of an important counterpart organization in

Manokwari won a seat in Biak local parliament. It‟s a loss for Hapin, but at the same time a sign of

their competence. Hopefully they will use their new power for the benefit of the people.

Finally, with respect to customary land rights, we were alarmed by the announcement of central

government that vast tracts of land in Merauke regency, 1.6 million hectares (38% the size of The

Netherlands), will be given in concession to companies with the aim of large scale food production.

The scheme - obviously- disrespects customary land rights. Considering 4 workers per hectare are

needed to till the land, this implies that 6 million people will be needed. The present population of

Papua is only 2 million.

These plans are in contradiction to genuine efforts by Papuan provincial government to protect the

astonishing biodiversity of the land, combined with pro-poor development policy. In November, the

First International Biodiversity Conference on Sustainable Development in Tanah Papua was held in

Jayapura, just prior to the Climate Conference in Copenhagen. The Jayapura conference

announced plans to implement REDD (Reducing Emission from Degradation and Deforestation)

trials in the land of Papua. Let‟s hope they will succeed.


8

For further reading

Department of State, United States of America: Indonesia: Country Reports on Human Rights

Practices, 2009. Washington D.C., 2010.

http://www.state.gov/g/drl/rls/hrrpt/2009/eap/135992.htm

International Crisis Group: Radicalisation and Dialogue in Papua. Asia Report No. 188.

Jakarta/Brussels, 2010.

http://www.crisisgroup.org/library/documents/asia/south_east_asia/188_radicalisation_and_dialog

ue_in_papua.pdf

2.2 Hapin’s objectives: from policy to results

In her 40 years existence Hapin went through a number of phases. The Papua Support Foundation

(in Dutch „Stichting Hulp aan Papua‟s in Nood (Hapin)‟, or Aid to Papuans in Need) was founded in

1972 in response to the Indonesian interpretation of the New York Agreement and implementation

of the 'Act of Free Choice', the referendum for self determination in 1969, which resulted in Papua

becoming an integral part of the Republic of Indonesia. The subsequent plight and disadvantaged

position of the Papuans in what was from 1969 the province of Irian Barat, and the scant attention

paid to it by the Dutch and international community motivated many Dutchmen to raise funds to

address this situation.

Initially Hapin provided information and engaged in lobby activities towards the Dutch and

international community. From the start, financial support was given to orphanages and schools in

Papua. Later on Hapin started to supply scholarships to Papuan students. In the course of the

eighties structural financial support for small scale projects in the field of youth and health care,

start-up subsidies for small businesses and informal education became gradually more important.

The administrative and financial span of control resulting from increasing development efforts and

the perceived need for accountability towards donors instigated a modernization of Hapin, both in

the Netherlands and in Papua. A more professional approach meant a separation of implementation

and supervision in general, and an executive organization based on a few „hired hands‟

supplemented with volunteers, again, both in the Netherlands and in Papua. Instrumental to this

whole process was the cooperation with Oxfam-Novib in the Netherlands regarding the Small

Projects Fund (from 2002).

Indicative to the level of accountability of Hapin was the compliance to the rules of the Dutch

Central Bureau for Fundraising (CBF) at a very early stage. In 2001 it received the CBF seal of

approval.

http://www.state.gov/g/drl/rls/hrrpt/2009/eap/135992.htm


9

The subheadings below indicate Hapin‟s main activities. Each will report on policy choices,

implementation in 2009 and thoughts for future policy adjustments as a result of contextual

changes or evaluation.

2.2.1 Small Projects Fund

Since 2002 Hapin‟s policy focuses on the following objectives:

Poverty alleviation: poverty reduction, empowerment and access to local markets and basic

services

Education and capacity building

Gender: equal rights and opportunities to (men and) women

Political dialogue, reconciliation and cooperation in Papua

Refugee aid: Papuan refugees in Papua New Guinea

Information and education in the Netherlands

Development of organizational professionalism of Hapin and individual skills of

representatives in the Netherland en Papua.

The changing political and socio-economic context since 2000 in Indonesia in general and in Papua

in particular has influenced Hapin‟s policy. The new autonomous status of Papua in accordance to

the Otsus (Otonomi Khusus, i.e. Special Autonomy) has resulted in more focus on the

democratization process and the administrative and financial/fiscal reform. Possibilities of

strengthening Papuan civil society emerged. Potentially this development can exert influence on

government policy. But, in spite of the new opportunities, obstacles remain due to inapt policies,

lack of capacity, under-representation of a middle class within society, and political and community

tensions.

Democratization and reform do, however, give Hapin as NGO enough room to play its part in

bringing government and civil society closer together, in accordance to a revised project policy as

of 2008. In formulating the new policy, we took the opportunity to narrow our focus on

intervention in Papua to the following four areas:

1. Capacity building and informal education

2. Customary land rights protection

3. Small business support

4. Civil society strengthening

Below a short (contextual) explanation is given for each topic on how we came to these policy

themes.


10

Capacity building and informal education

From the analysis of Papuan development Hapin concludes that good education in all its forms is

crucial. In development terms it is called capacity building. Formal education is the responsibility

of government. Therefore we do not finance any form of formal education.

What we aspire to is helping people gain access to education. Hapin runs a scholarship programme

(see 2.2.2) that enables greater access to higher education. We also support initiatives that

improve the functioning of primary education in the interior and take away obstacles to access.

Improving access to education also includes the efforts of civil society organizations who lobby for

increasing budgets for education.

Hapin likes to support initiatives that improve educational practices and methods. There is

consensus about the fact that vocational education should be stimulated. Indonesia modernizes

its school system and didactical methods, but in remote districts many teachers still teach the way

they have been doing for years.

Finally, Hapin supports non formal education directly organized by civil society. This can range

from a special human rights course for candidate lawyers to on the spot agricultural training. The

latter example shows that capacity building constitutes an integral part of projects in other fields.

Land rights

“The main problem in natural resource and environmental management is the lack of

synchronization between the policies of central government with those of the local

administrations. (…) In addition, there is currently no model for natural resources

management that can accommodate all stakeholders, especially local communities that

have traditional rights („hak ulayat‟) but are marginalized and left at the receiving end

of negative environmental impacts.” 1

Apart from constructively and critically monitoring government policies, unfortunately the populace

also has to protect itself against the government. For their livelihood, many Papuans depend on

their direct natural environment. A persistent problem remains that customary (adat) land rights

are not or are hardly recognized by law. The increased activities of plantation companies and

extractive industries make protection of adat land rights more important than ever. Recently, the

Indonesian government announced plans to turn Merauke regency into a huge food crop producing

area of 1.6 million hectares.2 No mention is made of local land rights. For quite some time NGO‟s

engage in participatory community land mapping, but further support and policy development in

this field is needed. For instance, good maps are being made, but the next steps towards

recognition by local government fail.

1 UNDP: A multistakeholder synthesis of the development situation in Papua. 2005. p. 75.

2 Jerome Rivet, AFP feb 20, 2010


11

Small scale economic development

“Waiting at the periphery of development, like spectators, are the subsistence farmers of

Papua – (…) waiting to understand, to join, to contribute, to play their part in Papua‟s

development. They are waiting to turn their energies into cash that will fuel their local

economies…” 3

Related to the protection of the means of production and the wish for more vocational training is

the fact that the people should be able to make more money from the wealth of their natural

environment. Instead of the environment being just the subsistence for livelihood, small steps

could be taken to monetize its wealth. In fact it is all about the development of indigenous

entrepreneurship, including marketing skills. However, using the already existing knowledge and

capacity of the people in economic activities is a pre-condition. Many projects fail because

techniques and methods introduced were totally new to the beneficiaries. Often, in the non-

participatory phase of project design no effort was made of building upon existing economic

potential of the communities.

Income generating is very important for self-determination at the family and community level. It

provides money for schooling and medicine and allows the people more freedom of choice.

Consequently, Hapin supports small scale economic development.

Strengthening civil society

Due to Indonesia‟s democratization process, strengthening civil society has greater relevance.

Hapin supports NGO‟s who work directly at creating awareness amongst civilians about their rights

vis-à-vis government and organize people on a certain issue.

We believe that cultural expressions are part and parcel of increased self-confidence, which is the

basis of civil society. Being a new state with many different peoples within its borders, nationalism

has been very important to Indonesia. In Papua this has led to governmental fear of separatism

and resulted in oppression of Papuan cultural expressions. With Special Autonomy, there is

acknowledgement of Papua‟s own identity. However, because the positive political and societal

developments have come to a standstill, it remains important that Papuan cultural expressions are

being supported. These can be expressions of (modern) art, but also the influence of culture on

project design. Links can be forged with mass media, such as radio and television.

3 UNDP: A multistakeholder synthesis of the development situation in Papua. 2005. p. 39


12

Working method

Within this policy framework Hapin supports Papuan initiatives. Hapin‟s working method has always

been demand driven. Pt. Hapin will further improve downward accountability in this respect. Our

policy indicates what we want and what we can support, but this does not mean that we always

will. We do our utmost to identify good initiatives, but still they have to comply to certain basic

standards of quality.

Pt. Hapin has representatives in Jayapura and Wamena, a partner organisation in Merauke and

good contacts with NGO‟s in Manokwari. It engages in project identification trips.

Hapin uses a project proposal format that is adjusted to the Papuan situation. The forms can be

used, or they can function as checklist for proposals in other formats. Important is that the forms

make the applicants think structurally about the expected results, and what the added value of

their efforts is. When needed, Pt. Hapin tries to help in any way in project design and proposal

writing.

The proposal, of course, has to comply with minimum quality standards and Hapin‟s terms for

support. Hapin uses 5 criteria:

1. The activities have a sustainable character: achieving results that can be furthered

independently.

2. Clear results have to be formulated

3. Gender equality

4. Track record

5. Local initiative

Following approval of the proposal, a contract stating the rights and duties of each contracting

partner will be signed . During implementation, we will keep into contact by mail, phone or field

visits. It is important to us that there exists an atmosphere of partnership: both partners strive to

attain the same goals.

For reporting purposes, a format has been developed that is directly linked to the proposal format.

When a follow-up is desired, the usual project cycle will be followed: the evaluation of the previous

phase is the basis for new project design.

As support is given through a fund reacting to Papuan initiatives, the quality requirements we have

are very important for the evaluation and improvement aspects of the project cycle. The higher the

(organizational) quality, the better the receiving organization is able to evaluate and improve its

activities. That is their responsibility, and not Hapin‟s. Hapin can only stimulate learning within our

partner organizations.


13

As a grant maker, Hapin is responsible for evaluating and improving its own project policy and its

implementation. This is based in an aggregated way on the results of all the individual projects we

are supporting. It is therefore not possible to report on the results of individual projects. We report

on whether we could fulfil our own aims for 2009. Also, more often than not, reports from the

counterpart organizations are received in the next reporting year. These reports tell us, on a

continuous basis (and not annually) whether Hapin is still on the right track regarding its project

policy.

Below is a project support overview divided by policy theme, indicating numbers of beneficiaries

and so on.

2009 grant making results

Hapin‟s new project policy started in 2008. In that year the most innovative projects of relative

high quality came through our partner in Merauke, Alma Mater Foundation. Part of them

strengthened village adat (customary) organizations, which was related to protection of land rights.

In the Jayapura region contact was made with Pt. PPMA, an organization that is involved in land

rights protection for many years. Thus, signs of the shift in project support, among others more

directed to land rights protection, could already be seen in 2008.

The policy shift matured in 2009. Pt. PPMA and similar activities in the Merauke region received

support. We are very happy that we could support of Mnukwar Media Centre. Mnukwar uses film as

a means for lobby, extension and information work. The idea is that the people themselves learn

filming their living conditions, including land rights matters. Mnukwar has a good track record.

They produced widely distributed films on environmental degradation in Papua, with the help of

international EIA and Indonesian Telapak Foundations. Film titles are: The tears of mother Mooi,

Destiny ....my land, Gaharu. Blessing or disaster and Defenders of the tribal boundaries.

The graphics below show that sizeable part of support goes to land rights protection, though

support to capacity building is still the most important.

Allocation funds per category

Landrights

20%

Economic

20%

Civil society

12%Capacity building

48%


14

Benificiaries per category

0

200

400

600

800

1000

1200

1400

Capacity

building

Landrights Economic Civil societyCategory

Number of

persons

Women

Men

Another change announced in the new project policy is our wish to support somewhat bigger

projects by well-established NGO‟s. In 2009 we supported four projects of more than Rp 100

million. Mnukwar is one of them. The biggest project helps young Papuan lawyers pass the bar

exam and provides them with in depth and practical information on human rights litigation work.

The project is implemented by LP3BH, which is headed by the well know Papuan lawyer Yan

Christian Warinussy. This projects fits into the policy theme of strengthening civil society.

All expenses on civil society in Manokwari (green) are from LP3BH and Mnukwar only:

0

50.000

100.000

150.000

200.000

250.000

300.000

Per 1,000

Rupiah

JAY MAN BIK BAL MER Region

Allocation per region per categoryCapacity

building

Landrights

Economic

Civil society


15

The last project we would like to highlight is from a community learning centre in Biak. By its high

quality, the application itself is an example of the gap that usually exists between what Papuan

NGO‟s can deliver in paperwork, and what is demanded by grant making institutions. The project

itself is straightforward, but the applicant Teaching@Biak-Utara provided, apart from the narrative

application, a logical framework analysis, a risk management plan and an objective tree. The

explanation for this thorough approach is that Teaching@Biak-Utara is being advised by a

westerner. This kind of self analysis is usually lacking with Papuan applications. Hapin seeks a

reasonable approach to what can be delivered by Papuan NGO‟s and minimum quality

requirements. In the end it is a about bridging the gap between different ways of thinking. We

respect the Papuan way, but without loosing sight of necessary (western style) capacity building.

Teaching@Biak-Utara is the only partner in Biak:

Allocation funds per region

BIAK

8%MERAUKE

25%

JAYAPURA

26% BALIEM

7%

MANOKWARI

34%

Benificiaries per region

0

200

400

600

800

1000

1200

1400

1600

JAY MAN BIK BAL MERRegion

Number of

personsWomen

Men


16

PROJ NO PROJECT NAME PLACE IMPLEMENTATION AMOUNT IN RP F DIR. BEN. M DIR. BEN.

JAY 0901 Girls education Papua P3W 63.700.000 25 0

JAY 0903 Fuel depot Yongsu Desoyo Kel. Mantowai 21.100.000 7 3

JAY 0906 Village shop Yongsu Separi Ibu Salomina Apaserai 30.000.000 3 3

JAY 0908 Village shop Sona Waiya Jakob Yarisetouw 25.000.000 2 1

JAY 0909 Village shop Kube Tablanusu Kel. Sepontouw 15.000.000 7 3

JAY 0912 Village shop Expo Waena Semeulina Marey 20.000.000 4 3

JAY 0913 Handicraft Dok IX Susana Waromi 20.000.000 10 0

JAY 0917 Fishing platform Tablanusu KUB Separi Boru 52.210.000 18 18

JAY 0918 Cacao production Distr Yapsi Fork-Kisdp 150.000.000 900 900

JAY 0919 Pig raising Tanjung Ria Kel. Usaha Ternak Babi 10.500.000 5 1

JAY 0920 2009 programme Pt PPMA 48.975.000 500 500

MAN 0901 Human Rights lawyers course Manokwari LP3BH Manokwari 298.260.000 12 48

MAN 0902 Lobby film stone digging women Maruni Mnukwar Media Center 17.820.000 20 0

MAN 0903 4 Lobby films Kebar, Ransiki, Masni Mnukwar Media Center 287.959.000 20 40

BIK 0901 Local community learning centre Biak Utara Teaching Biak Utara 136.753.250 165 160

BAL 0901 Pig raising Wesaput Kel. Lenyyo Sili, Wesama 39.000.000 30 15

BAL 0902 Pig raising Pabuma Kel. Naisakdek 34.550.000 20 20

BAL 0903 Pig raising Lunaima Kel. Laninabua 30.755.000 25 20

BAL 0904 Pig raising Lunaima II Kel. Lunaima 24.370.000 15 15

MER 0922 Computer & sports equipment Merauke Kota SMU NEGERI II 50.000.000 33 65

MER 0923 Adat culture documentation Kampung Wamal Almamater+Lembaga Adat Kampung 45.500.000 200 200

MER 0924 Adat culture documentation Kampung Dokip Almamater+Lembaga Adat Kampung 45.500.000 150 150

MER 0925 Adat culture documentation Kampung Yowit Almamater+Lembaga Adat Kampung 44.500.000 250 250

MER 0926 Appropriate agricultural training Merauke Almamater, BPKM, Politehnik-Yasanto 37.500.000 45 40

MER 0927 Demplot Merauke Politehnik Yasanto 50.000.000 120 80

MER 0928 Boxing equipment Okaba Sanggar Tinju Animha Okaba 37.900.000 9 20

MER 0929 Reading bivouacs Kampung Wamal Politehnik Yasanto+local teachers 41.500.000 200 200

MER 0930 Reading bivouacs Kampung Dokip Politehnik Yasanto+local teachers 40.000.000 150 150

MER 0931 Reading bivouacs Kampung Yowit Politehnik Yasanto+local teachers 45.000.000 250 250


17

2.2.2 Study Grants Programme

Good education is of the utmost importance to the development of Papua. To participate fully in

civil society and to give direction to one‟s future and that of Papua in general demands a variety of

capacities and competences. This applies to participation of economic life, the ability to articulate

individual rights and interests, and to exercise public, political and executive functions. The

possibilities to develop the necessary competences are restricted in Papua and, if present, beyond

the reach of the Papuan community. So the potential of the Papuan community is not used or

underused.

Hapin invests in furthering these capacities and competences, which is an important part of its

mission. The Study Grants Programme is one of Hapin‟s main activities supporting this mission.

The programme contributes to the creation of Papuan leadership and professionalism by granting

higher education scholarships to promising students, who otherwise could not afford the study.

Grants are given to Papuans studying in Papua or other parts of Indonesia. Gender balance is

policy, but in practice more female than male students are supported. The studies should

contribute to Papuan society, for example Geology, Forestry, Agricultural Science, Dentistry,

Pharmacy, Computer Science, Physics, Nursing and Medicine.

Achieved Results

- Starting in 1989 in Surabaya 50 students received a grant from Hapin.

- In the period 1989 – 2009 1.597 grants were distributed by Hapin.

- In 2008-2009 131 students graduated.

- The number of distributed study grants in 2008-2009 was 1684.

Communication science 3

Political Science 5

Exact Science 6

Fine Arts 5

Social Science 5

Natural Science 8

Public Administration 8

Jurisprudence 10

Economic Science 13

Computer Science 14

Education 19

Geology & Mining 17

Health Science 25

Agriculture, Agribusiness, Fishing, Forestry 26

Engineering 4

Economic sector

26%

7%

23%

44% Primary Sector

Secundary Sector

Tertiary Sector

Quaternary Sector

Study grants distributed in 2008-2009 divided in economic sectors.

4 Due to financial constraints and implementation of policy changes, no new applications were honoured.


18

- This academic year (2009-2010) 64 students have graduated up till may 2010.

Graduated students 2009-2010

47%

53%

Woman

Men

Graduated Students 2008-2009

39%

61%

Woman

Men

The division between male and female students graduated in school year 2008-2009 and 2009-

2010.

- In 2009-2010 80 students received a Hapin grant.

Distrubited Grants

0%

10%

20%

30%

40%

50%

60%

70%

80%

2010-2009 2009-2008 2008-2007 2007-2006

Academic Year

Woman

Men

The number of distributed grants divided over male and female students.

Evaluation

Since 2007 the study grants programme is subject to a new evaluation cycle. Each year its

efficiency and effectiveness is discussed and policy adjustments are made when needed. Below,

you will find a concise outline of policy changes from past to future. In general Hapin is making a

policy shift from quantity to quality.

Implementation

In the past the administration of the programme was done in The Netherlands, assisted by study

coordinators in each university city. These coordinators also distributed the money to the students

in one annual instalment. This method had several disadvantages. The coordinators had to handle


19

relatively large amounts of money. Procedures were in place to prove that amounts were actually

received by the students, which was a relatively complex system.

As of 2008 study grants are directly transferred to the students‟ bank accounts by our deputy

manager and present treasurer of Pt. Hapin. The bank slips prove that each individual student did

receive their grant. Furthermore, in case of problems, direct contact with the student is established

from Jayapura.

Secondly, a start has been made with setting up a Hapin alumni association. In the future both the

alumni association and Pt Hapin will take full responsibility for the implementation of the study

grant programme.

Level of study grants

Since 2008 the grant has been standardized at 3.500.00 Rupiah (about € 260,-5) annually, and

distributed in four instalments. This grant does not cover all costs, but is considered a contribution

to study costs.

In Indonesia students face a large increase of expenses in the first and last year of their study. In

the first year these comprise entry fees, travel and settling in. Costs for field work and thesis

writing, graduation ceremonies, exams and diploma are typical for the last school year. We

therefore decided the grants to be doubled in these years.

In the past, first year students were excluded from the study grant programme from the standpoint

that first a study track record had to be shown. However, this proved to be disadvantageous to

poorer students, for whom the study grants were intended. Making sure that we support clever and

motivated though poor students through a selection process is one example of the quality

improvement process we have started.

Studies supported

Papua shows the characteristics of a banana republic. Next to the extractive industries and large

plantations active in Papua, Papuan society itself is not very productive in the modern, non

traditional sense of the word. Papuans clearly have a disadvantaged position vis-à-vis the

immigrants, but when they do have the opportunity to study, most of them want to become civil

servants or politicians. Hapin does not want to promote this. Therefore, in the grant selection

process, we look for studies that enable graduates to become self-employed entrepreneurs or

professionals.

Role of coordinators

5 Currency exchange rate on 31 December 2009: 1 Euro = 13.470 Indonesian Rupiah (www.oanda.com)

http://www.oanda.com/


20

The policy changes as described caused a change in the role of the coordinators. Instead of just

distributing money with the necessary paper work, their role shifts to selecting, monitoring and

motivating students. Many students have problems adjusting themselves to their new university

environment, especially in Java or Sulawesi. Here the coordinators have a critical role in providing

a listening ear to the students.

In order to prepare the coordinator better for their new role, Hapin intends to organize a

coordinators meeting in 2010.

2.2.3 Projects Papua New Guinea (PNG)

Since West Papua became part of Indonesia in 1962, regularly waves of West Papuan refugees

crossed the border with PNG, coinciding with periods of increased oppression by Indonesian

military forces. Unfortunately there is not much solidarity for these refugees within the PNG

government, or among the local population. Therefore, without education, the refugees remain

marginalized in PNG society. Education is a key ingredient for a better future especially for these

refugees.

Kiunga

Since 2008 Hapin finances an educational

project in Kiunga in Papua New Guinea (PNG).

This town is situated just over the border of

Indonesia‟s province Papua. This province

shares a 760 kilometre border with PNG. The

borders were drawn during colonial times and

cuts through the habitat of the indigenous

people. Border crossings are therefore frequent

and are not considered illegal. The repression of

the Papuans in Indonesia however resulted in a

new form of border crossing; Papuan refugees

leaving Papua to seek asylum in neighbouring

country PNG. Since 1984 refugee camps have

been set up along the border with Papua

province (Indonesia).

The educational programme is organized in cooperation with the Roman Catholic Diocese of Daru

Kiunga. The Kiunga Education Project started in 2008 and will end in 2010. Each year an amount of

PNGK 33.780 (€ 9687,-, May 2010) will be transferred to the Diocese. School fees are transferred

directly to schools, which guarantee efficiency and transparency. This is in line with Hapin‟s policy

to make use of local NGO‟s and of trustworthy channels for carrying out the practical side of the

project. The spending will each year be accounted for in a narrative report.


21

In 2008 the Diocese supported 238 children in total. Of which 63 children received a study grant

from Hapin. The scholarships of the remaining students were financed by contributions from the

PNG government and a German NGO, Kindermissionwerk. In 2009 98 children benefited from

Hapin‟s contribution; sixty two males and thirty six females. The reason for this increase in the

number of recipients is due to the fact that the contribution of Kindermissionwerk decreased.

Therefore the amount given to each student was reduced in order to assist the excess number of

refugees. The scholarship is a contribution. This means that parents have to pay ½ or ⅔ of the

school fees themselves.

Of the students who graduated at the end of 2009 four gained selection - and with it government

sponsorship - into tertiary institutes (teaching, nursing and tourism). Several others have

acceptance letters for various Colleges (technical, business and computer) but they don't have the

means to take up these offers. 3 females who did quite well but didn't get an acceptance letter are

upgrading their education. Some students returned to West Papua to complete their schooling

there and several are even studying at University level.

The project needed some time to mature but in 2009 we saw some progress. Student absence

reduced to zero and the importance of education has been picked up by the parents. They aspire to

have all their children receive education as far as they are able to.

Maintaining the gender balance, however, is more difficult. Female students in these remote areas

of PNG face more challenges than the male students, especially when they become pregnant. The

girls drop out of school. In theory they can re-enter but in reality the girls have little or no chance

of re-entering the school system. This is a problem that not only concerns Papuan refugees but

PNG citizens as well. UNHCR is advocating a revision of the guidelines in schools and is negotiating

with UNICEF to work with high schools to encourage them to be more girl friendly in their policies.

Port Moresby

Entrance of the Rainbow Drainage Settlement

The target group of this education project consists of 64 adults and 87 children and all are refugees

from West Papua living in Port Moresby. the capital of Papua New Guinea. Port Moresby is known


22

for its very high crime rate. Until two years ago this group lived on the 8-mile settlement, where

land was available for subsistence farming. Some were working on the wharves and others earned

small incomes as day labourers. They had a reasonable and, more importantly, a regular income

and were able to pay for their children's education.

This group has unfortunately been evicted from this land with loss of income as a result. They are

looking for a new place to resettle but they haven't found a place yet where they are allowed to

stay permanently. At this moment their living conditions are unhygienic and uncomfortable. They

live under blue plastic canvas sails with used cardboard boxes as walls.

The main objective of this project is education and empowerment of young people becoming

independent and more self reliant. Education is intertwined with development. Therefore to

improve the chances for this group is to educate their children. Just by sending these children to

school they are ensured of at least two meals a day and kept off the streets. They are now able to

educate themselves and can escape the situation they are in.

In Port Moresby Hapin is cooperating with a local NGO, Caritas PNG and POM Grammar School. All

monitoring and financial distribution in Port Moresby is done by Caritas Papua New Guinea. POM

Grammar School is a private institution. School fees may be high, but the quality of education is far

more better than a public school. Graduating from this school therefore will increase their job

opportunities enormously. POM Grammar school's contribution consists of a reduction in school

fees, a remission in application fees, assisting in food requirements, stationary and bus fares.

Since 2008 two girls graduated. Both entered the workforce. Four girls unfortunately weren‟t able

to finish school because they got married and got pregnant. Some married PNG citizens. This

means that they have a chance to integrate into the local community, not by means of education

but by marriage. Of the boys, two graduated, one dropped out of school and sadly one student

passed away last year.

A total of 39 children were able to go to school in 2009, instead of the original 20 children. The

reason why at the end of the year more students were added to the list, was because of the

uncertainty of the school‟s acceptance of the children. Therefore the project application we had

sent to Mensen met een Missie was adjusted later that year. Hapin offered to help them out with

the extra funding needed for school fees. Hapin expects that these children will integrate into the

local community. Either though work or through marriage. Hapin will, depending on external

funding, support the students again in 2010.

Evaluating PNG projects


23

In August of 2009 Hapin representative, Reinier de Lang, visited both refugee areas. Purpose of the

trip was getting an impression of the needs and necessities and to evaluate the spending of Hapin

funds on education for the refugees.

On the positive side it came to his attention that children and parents are open to education and

see the benefits of having a good education. The parents want what is best for their children and

want to give them a good start for a better future. In developing countries with hardly or no social

services education is a means to a better future. The family ties are very close.

However, on the downside a common misunderstanding exists locally about school fee assistance:

that it is an acquired right that will remain indefinitely. The Bishop in Kiunga and Caritas in Port

Moresby, realizing this, have informed the various communities that school fee assistance will not

continue indefinitely. Both organizations hope that the PNG government will take up responsibility

eventually.

At the start of the Kiunga Education Project the Roman Catholic Diocese worked together with the

East Awin Committee, because the original request came from this committee. During the field visit

it became clear that a direct agreement between Hapin‟s and the Roman Catholic Diocese would

be more efficient and cost-effective. The Kiunga project is running well. However, Hapin can only

continue its activities in PNG when external funding is secured.

In Port Moresby the situation is more complicated, as a visit proved. The ideal solution would be for

this group as a whole to generate their own income and to become self reliant. Non-residency and

changing campsites makes this difficult. This group is hardly able to generate income and

consequently only pay a small part of the school fee for their children. Non-payment of parent

contribution and truancy - rooted in the disparity between camp life and street life - leads to lower

school attendance. Yet, because of their situation education is of utmost importance.

But it is not only due to the difficult situation parents are in, that progress in income generating is

low. The parents only want to return to an independent Papua and don‟t want to carve out a future

in PNG. And the prevailing opinion is that school fee assistance is a acquired right and a Dutch

historical obligation. Consequently a lack of willingness and effort to make a contribution to their

livelihood and their children‟s education, exists. Thereby this project does not meet the Hapin‟s

criteria of sustainability. Furthermore local accountability runs short.

Hapin intends to phase Port Moresby education project out. In 2010 only the children currently

attending POM Grammar can continue their education. No new applicants will be accepted. Children

already receiving Hapin support might get the opportunity to graduate, depending on improved

local accountability and on external funding.

2.2.4 Boarding houses


24

Since its inception in 1972, Hapin has supplied funds to boarding houses of the Pelangi (Rainbow)

Foundation. At present there are three, in Abepura, Wamena and Sorong. For many years Hapin

also supported another boarding house, Lahai Roi in Serui, Yapen Island. 2009 was the last year of

support. The family running the house obtained enough funds from other sources.

Phasing out support to boarding houses fits into Hapin‟s policy changes. Sustainability has become

a prominent aspect in appraising projects. The fact that we have been supporting the Pelangi

boarding schools for 38 years is proof in itself that the pre-condition of financial sustainability has

not been met. The boarding houses are still important as they enable children from the hinterland

to attend school in the city. But dependency on a small foreign NGO is a big risk. Funding and

funding diversity should be organized locally or regionally.

Therefore Hapin has decided to end support in 2012. This has been discussed with the director of

Pelangi Foundation at Hapin‟s office in The Netherlands. The three years time span will enable

Pelangi to find alternative funds. Hapin is also prepared to invest additionally in income generating

projects which profits are solely for the benefit of the boarding houses. The possibilities of pig-

raising have been studied, so far with inconclusive results.

2.2.5 Information to the Dutch public

Hapin finds it important that continued attention is paid to Indonesian Papua in Dutch society.

There are historical ties, still well known to a considerable group of most elderly persons. There are

Papuans living in the Netherlands, and there is a lot of (scientific) knowledge and material

(archives, artefacts) available. Moreover, there are intrinsic reasons why the world, and not just

the Netherlands, should take notice of Papua and New Guinea. It is one of the last areas in the

world with huge tracts of primary topical forest, containing an enormous biodiversity. Furthermore,

the land shows the typical problems associated with an indigenous minority population living

within a larger political entity. Problems that need to be addressed which is Hapin‟s raison d’etre.

Within the capacity constraints regarding personnel, we provide information in Papua to interested

groups as much as possible. Hapin cooperates with a group that organizes the Papua Solidarity

Day, each year on the first Saturday in February. In 2009 a conference in Grou (the Netherlands)

was organized on education in Papua. Hapin‟s board member At Ipenburg gave a lecture on the

history of education in Papua and we were present with an information stand. The conference

attracted considerable attention in province of Friesland, also in the local press.

Our presence at the large multicultural festival Amsterdam Roots Open Air is also a returning

annual event. In previous years we attended reunions of New Guinea veterans, Dutch conscripted

soldiers who were sent to Dutch New Guinea in the fifties and early sixties. For 2009 we decided to

be more pro-active in this, as we may expect a lot of sympathy from the veterans for our work. We

were present at four reunions in various locations in The Netherlands: Amsterdam, Rotterdam,


25

Arnhem and „t Harde. By changing our presentation we learned which approach was the most

successful.

Last but certainly not least, Hapin in

cooperation with PaCE, Pro Papua and Papua

Lobby organized a conference called Papua

Pride on November 28 in Utrecht. An event

during which, 40 years after the Act of Free

Choice, the future of Papua and the Papua

people was given extensive attention. A wide

range of speakers from Papua, Indonesia,

Germany and the Netherlands expressed their

views on the future of the Papuan people, as

seen from a cultural, political and social-

economic perspective.

Among the people that had been invited were among others Pieter Drooglever, Friedrich Tometten,

Fransisca Nuhuyanan, Kees van der Meiracker and Muridan Widjojo.

In his opening speech the late Viktor Kaisiëpo referred to the right of self-determination of the

people of Papua. To him this also meant working hard on solving current problems such as fighting

food shortage, poverty, aids and malaria, pushing back the high mortality rate of newborns and

little children, standing up for equality of gender, the environment and trying to find international

support for economic growth. “We need not give up our principles, but now is the time to focus on

more practical matters”, Viktor argued.

The contrasting views between Jakarta and Papua about the interpretation of history and the

political status of Papua is one of the principal causes of the conflict in Papua, according to Muridan

Widjojo of the Indonesian Science Institute (LIPI). A peaceful dialogue to leave this stalemate

behind is sorely needed. To this end LIPI has published the Papua Road Map in order to give

direction to this process. The latest news is that the former vice-president Jusuf Kalla has been

asked to give his support to this initiative. Kalla played an important role in the Aceh peace

process.

More than 300 visitors found their way to the Jacobi Church where, apart from the speakers, photo

exhibitions, stands and films could be seen and heard. The day was rounded off with food and

music. Fundraising for Papua Pride was successful. The cost of the conference, approximately €

25.000.-., was almost fully externally funded.

Excerpts of the speeches and filmed interviews can be found on our website.

http://www.hapin.nl/


26

2.3 Governance

2.3.1 Organizational development

The costs of personnel decreased. A special part-time PR officer has left and was not replaced. The

financial officer‟s contract was halved from 3 to 1,5 days per week. At present, the staff of three

persons totals 1.9 FTE. Still, the amount of work done increased because the number of volunteers

grew.

The establishment of Pt. Hapin is of course an important organizational development, but will be

discussed more extensively in the 2010 report.

2.3.2 Cooperation

As a learning organization, Hapin finds it important to cooperate with similar organizations and

being a participant of networks. Cooperation and networking provide information, knowledge and

inspiration. However, with regard to our limited capacity, we have to make clear choices. We need

to make sure that cooperation and networking are cost effective and have an added value. This will

be evaluated regularly.

In the Netherlands, Hapin continues its membership of the Indonesia Council, a group of NGO‟s

active in Indonesia. The meetings are organized by the Lobby Bureau for Development Cooperation

(BBO). BBO maintains good contacts with Dutch politics, thus providing the members of the Council

up to date information on Dutch governmental policy and lobby opportunities. Special meetings

provide members in depth information on certain topics. Hapin‟s director organized one on the

Indonesian elections, with Prof Dr Schulte Nordholt as the main contributor. Finally, in the Council

the members exchange information on their respective activities. Hapin‟s membership is free.

In 2008 Hapin became member of an active group of young, small, but professional organizations

that lobbied for extra funding from the Dutch Directorate General for Development Cooperation for

innovative development organizations. This group also organized capacity building courses for its

members. In 2009 activity was low because the leading members of the group were busy applying

for government funding. Since then, however, the new lobby group has been founded on February

25th , 2010. Hapin played an active part in this. NieuwIS (In Dutch short for „New International

Cooperation‟) is a group of small and medium-sized but professional fundraising and grant making

institutions. NieuwIS is an association and will represent the group for lobby purposes, will

collectively bargain for courses and will engage in exchange of information.

Finally, in 2009 Hapin participated in a survey for a meeting organized by the Netherlands Centre

for Indigenous Peoples (Dutch: NCIV.) The survey explored the possibilities for cooperation among

Dutch indigenous peoples organizations, active worldwide. In the meantime the said meeting has

successfully taken place and Hapin awaits further developments in 2010. Probably cooperation will


27

centre around NCIV itself, as it is a general lobby organization on indigenous rights. With NCIV the

organizations focussed on certain regions can find common ground.

2.3.3 Secondary occupations of Hapin staff

Hapin‟s salaried staff consists of three persons. We highly value the work of our volunteers, without

whom Hapin can hardly function.

All salaried staff work part-time. The director‟s four days contract does not leave time for him to

take up other jobs. However, the director - Jeroen Overweel - is no exception to the rule that all

Hapin staff find it important to fully participate in Dutch society, meaning to engage in voluntary

work. Jeroen does various kinds of voluntary community work. Of relevance to Hapin is his

candidate membership of the board of the Burma Centre Netherlands. Having ties with

organizations of comparable size and with similar goals is beneficial for the exchange of ideas and

experience for the benefit of both organizations. Jeroen is also member of the International

Cooperation working group of a Dutch political party.

For Hapin‟s financial officer, Reinier de Lang, Hapin is the secondary occupation, as his main

employer is the Centre for Research on Multinational Corporations (In Dutch: SOMO). Here, the

remark above on being personally present in comparable organisations is valid too. Reinier is very

active as a volunteer, also as member of some Foundation boards. An example being Pro Papua, a

lobby organization.

Sophie Schreurs works with Hapin three days a week. Her technical knowledge on websites is also

put to use at her other job with Simbólica Fair Trade, a wholesale, and Simbólica Projecten, a

foundation that offers management courses and financial support to entrepreneurs in Guatemala

and Mexico. She helps others out, paid or unpaid, with website building. One of them being Pro

Papua.

Hapin‟s staff is working, salaried or voluntary, for other often likewise organizations. Community

involvement is characteristic for all Hapin staff. We consider it added value for the organization. Up

till now no conflict of interest, real or theoretical, has occurred.

2.3.4 Salary policy

Hapin uses Oxfam Novib‟s salary scales.


28

2.4 Fundraising Policy, aims and results

A non-profit NGO like Hapin funds its activities in several ways. But every single one of them is

under pressure due to several coinciding developments. To address this challenging situation Hapin

needs to step up its fundraising and align this with the available capacity. Below the general

approach to fundraising will be explained as well as its aims and measures taken. In the financial

report there will be a more detailed account brought down to “pounds and pence”.

2.4.1 Present situation

The present activities of Hapin are funded from the Netherlands. The sources are diverse but

unfortunately under considerable strain. The root of this lies in several causes that are to be

addressed if the developmental activities in Papua are to attain a sustainable character.

In the first two decades of its existence Hapin was very much an organization aimed at

awareness of Papuan distress following the “Act of Free Choice” of 1969. At that time

personal memories of the cession of Netherlands New Guinea to Indonesia were still fresh.

This resulted in a broad base of motivated donors. However, our members and donors are

ageing. Our donor base is therefore inevitably eroding.

Last will donations. In 2009 Hapin has mentioned the possibility of leaving money to a

good cause and the specific tax legislation attached to involved. This has started to gain

effect. Four last will donations were received. This was most welcome. Incidental donations

however are not the answer to long term funding.

A third source of income is generated through co-funding of our programmes. The 2009

fiscal year was the last full instalment of Oxfam Novib co-funding of the Small Projects

Fund.

Funding was received for the Study Grants Programme through a welcome and sizeable

contribution of the ASML Foundation. This co-funding has been very important for achieving

a more sustainable programme less vulnerable to the decline in individual donations.

Incidental project specific fundraising. Last year direct funding was received for raising

conscience awareness in the Netherlands, when Hapin was able to find almost complete

funding of the Papua Pride Conference in November 2010.


29

2.4.2 Future financing of development projects and Hapin‟s ambitions

At the start of 2009 Hapin has explored new fundraising possibilities, which has resulted in an

identification of external funds to be approached for co-funding. Capacity at the Hapin Office in

Utrecht, however, ran short to execute this plan. To address the capacity shortfall for fundraising

Hapin has enlisted three volunteer workers. We expect that this will have positive effects in the

year 2010. We will focus on funds, internet and companies. Although less will be invested in

attracting new individual donators - due to its high cost - we personalize our contacts with our very

loyal existing donators.

Individual Donors. Two tier approach: first, our donor administration and its use leaves

room for improvement. For this reason two volunteers are combing through our database,

actualizing it and facing out the old database. The overall intent is to reduce stamp duties

and to use the new CRM database with all its possibilities of specific donor identified

campaigns instead of random mailing. The Hapin Newsletter (HapiNieuws) is sent to 6500

households/addresses. In 2009 we increased the number of newsletters from 3 to 4, partly

due to the Papua Pride event. In the future this will lead to more successful fundraising on

an individual base. This process of laying the foundation of a fully integrated and

functioning database should be operational before summer 2010. Second, campaigns for

attracting new individual donors. This has been set on hold as of 2009 on cost and capacity

grounds. In 2010 no capacity will be allocated to such an initiative.

We expect more from new media through internet communities. This is another way of

reaching new and partly younger target groups, especially people travelling to Papua.

Campaigns like these are relatively low cost. In the second quarter of 2010 a volunteer

team will start making footage of projects in general and Papuan women‟s football in

particular. This new footage will be put on the internet through Twitter, Facebook and

YouTube. Once published we increase awareness for Papua. We are also thinking of using

footage for TV advertisement. In the meantime we saw a rapid growth in the number of

visits and “hits” on our website. The growth represents a direct result of Hapin‟s effort at

Papua Pride combined with the investments in new media: roughly a 30% increase in visits

and hits on a monthly basis. This higher level was set to be maintained in the new year.


30

General one-off donations. In practice these funds are the results of donations through

individual last wills of Hapin donors. In 2010 Hapin will repeat information dissemination

through its (now) quarterly newsletters (HapiNieuws). Meanwhile the possibilities of this

source of funding were evident through the very sizeable last will donation of more than

€210,000.-.

In 2010 OxfamNovib‟s co funding will end in the course of 2010. Hapin does not expect to

find a one-on-one replacement for Oxfam Novib. This is a result of changing development

aid funding through official channels (through the Department of International

Development Cooperation). But in the meantime however prospects for project co-

financing seem promising with the invitation from Mensen met een Missie and Cordaid to

submit specific projects in 2010.

Hapin has started submitting proposals for co-funding to specific social charities. The

proposal process is not done at random as this has proved to be to little avail. Specific

courses are now identified and proposals submitted to. For this process a volunteer has

joined Hapin, with the secondary task of general support to management. Overall first

experiences point at a general cut back of activities of old established endowment charities

because of shortage of funds. Reason for this appears to be the credit crunch of 2009 that

has resulted in a negative investment return. We envisage this to remain through 2010 and

to improve in 2011. Submissions to social charities for the Student Grants Programme are

set to pick up in the second quarter of 2010.

In 2010 Hapin will address corporate charities, such as ASML in the past. This source of

purpose financing is considered more promising. Especially so as the general international

economic climate seems to recover.

In general further cooperation with companies will be explored with Hapin functioning as a

broker for investment opportunities in Papua. Hapin in its capacity of a resource centre will

offer its knowledge and expertise on Papua. Companies are more inclined to mutual benefit

instead of just giving funds.


31

Direct funding of Pt. Hapin. In March 2010 Hapin‟s local representatives have been

organized into a local NGO based in Jayapura. Hapin Netherlands will submit proposals to

institutional development NGO‟s. The first proposal will be submitted to ICCO in January

2010. In general we expect prospects for national and international co-funding to increase

with the establishment of a local Papua NGO. Hapin NL will facilitate Pt. Hapin in this effort.

2.5 Future

We already mentioned the founding of our Papuan sister organization Pt. Hapin, a very important

indicator of Hapin‟s continued (organizational) development. Our Papuan sister organization

provides obvious advantages. Pt. Hapin is more firmly rooted in Papuan society and the fundraising

possibilities are enlarged. Funding projects and providing scholarships can now be managed where

it should be: in Papua.

With the existence of Pt. Hapin a shift of responsibilities will be taking place, in roles and in

costs/benefits. Hapin Netherlands lends a hand in the fundraising for Pt. Hapin. However this will

raise the question, where the organizational costs for these activities lay. Eventually there will be a

shift of benefits and costs to Pt. Hapin. And as mentioned the actual role of Hapin Netherlands

changes as administration of projects and grants will be transferred.

Hapin does not want to approach this defensively. Change means finding new opportunities and

smarter roads towards a better Papua. This process of redefining Hapin Netherlands is ongoing. We

may consider linking up with companies to work out direct involvement in Papua. We might link up

with international lobby organizations such as the Netherlands Centre for Indigenous Peoples to

internationalise lobby on Papua. We might submit proposals to the EU and be more pro-active in

project-design instead of only reacting to Papuan initiatives. We might copy Papua Pride every year

and turn into a Dutch Knowledge Centre on Papua. Hapin stands at a crossroad and has to make

strategic choices in 2010.


32

3. FINANCIAL REPORT

OVERVIEW of RESULTS 2005 - 2009

Income 2009 2008 2007 2006 2005

Income from fundraising 528.510 204.380 227.672 312.838 285.045

Other income(subsidies) 205.999 153.949 118.602 256.688 265.440

Total income 734.509 358.329 346.274 569.526 550.485

Expenses 2009 2008 2007 2006 2005

Advocacy 65.477 41.460 64.179 48.925 69.569

Structural help 352.342 392.639 366.684 422.904 350.155

Total expenses on objectives 417.819 434.099 430.863 471.829 419.724

Costs Fundraising 35.782 39.288 59.777 48.425 34.035

Management & Administration(M&A) 28.342 28.283 35.417 29.229 0

Total expenses 481.943 501.670 526.057 549.483 453.759

Result 252.566 -143.341 -179.783 20.043 96.726

Totals 734.509 358.329 346.274 569.526 550.485

Ratio’s 2009 2008 2007 2006 2005

% costs fundraising 6,77% 19,22% 26,26% 15,48% 11,94%

% income assigned to objectives 56,88% 121,15% 124,43% 82,85% 76,25%

costs M&A in % total expenses 5,88% 5,64% 6,73% 5,32% NVT

In this overview we want to give information in the results of the last 5 years


33

FORECASTS 2010 - 2014

Income 2010 2011 2012 2013 2014

Income from fundraising 205.000 210.000 220.000 215.000 220.000

Other income(subsidies) 155.000 165.000 175.000 185.000 200.000

Total income 360.000 375.000 395.000 400.000 420.000

Expenses 2010 2011 2012 2013 2014

Advocacy 20.000 25.000 35.000 30.000 30.000

Structural help 290.000 295.000 310.000 320.000 335.000

Total expenses on objectives 310.000 320.000 330.000 340.000 365.000

Costs Fundraising 25.000 30.000 40.000 35.000 30.000

Management & Administration(M&A) 25.000 25.000 25.000 25.000 25.000

Total expenses 360.000 375.000 395.000 400.000 420.000

Result - - - - -

Totals 360.000 375.000 395.000 400.000 420.000

Ratio’s 2010 2011 2012 2013 2014

% costs fundraising 12,20% 14,29% 18,18% 16,28% 13,64%

% income assigned to objectives 86,11% 85,33% 83,54% 85,00% 86,90%

costs M&A in % total expenses 6,94% 6,67% 6,33% 6,25% 5,95%


34

Financial Statements 2009


35

BALANCE SHEET AS OF 31 DECEMBER 2009

ASSETS

Non - current assets

tangible fixed assets(1) 13.662 19.042

13.662 19.042

Current assets

inventories(2) 0 875receivables and accrued income(3) 272.720 30.459

272.720 31.334

Cash and bank balances(4) 147.606 78.940

TOTAL ASSETS 433.988 129.316

LIABILITIES

Reserves and funds

Reserves

continuity reserve(5) 75.000 50.000

earmarked reserve(6) 10.177 21.087(other)general reserve(7) 159.035 -28.210

244.212 42.877

Fundsearmarked funds(8) 64.431 13.200

308.643 56.077

Accruels and deferred income(9) 125.345 73.239

TOTAL LIABILITIES 433.988 129.316

€ €

€ €

(after appropriation of result)

2009 2008

2009 2008


36

STATEMENT OF INCOME AND EXPENDITURE 2009

(all amounts in euro)

2008

realization budget difference realization

INCOME

Income from own fundraising(10) 528.510 211.000 317.510 204.380

other contributions(11) 203.080 203.080 0 149.858

other benefits(12) 2.919 6.920 -4.001 4.091Total income 734.509 421.000 313.509 358.329

realization budget difference realization

EXPENDITURE

Expenses to objectives

Small scale projects in Papua(13) 219.011 200.000 19.011 155.514

Stiper Project 0 0 0 95.353

Education Projects in PNG(14) 29.777 25.000 4.777 40.635

Boarding houses(15) 28.150 25.000 3.150 29.710

Study grants(16) 75.405 65.000 10.405 71.427Subtotal expenditure in Papua 352.343 315.000 37.343 392.639

Advocacy(17) 65.476 50.000 15.476 41.460417.819 365.000 52.819 434.099

Fundraising Costs

Costs of own fundraising(18) 35.782 25.000 10.782 39.288

Management & Administration

Costs of Manag. & Administration(19) 28.342 22.500 5.842 28.283

Total expenditure 481.943 412.500 69.443 501.670

Result 252.566 8.500 244.066 -143.341

Appropriation of result(summary)

Addition to/withdrawal from(+/-)

continuity reserve 25.000

earmarked reserve 10.910-

(other)general reserve 187.245

earmarked funds 51.231 252.566

2009


37

DESTINATION Fund M & A Realization Budget Realizationraising 2009 2009 2008

Expenses A B C D E F G

Subsidies and contributions 129.925 20.329 18.702 56.510 16.468 0 0 241.934 205.000 288.257

Publicity and Communications 0 0 0 0 11.219 11.219 0 22.438 20.000 18.475

Personnel Costs Netherlands 42.745 6.679 6.679 13.358 26.715 17.365 20.036 133.577 125.000 138.824

Personnel Costs Papua 28.622 0 0 0 0 0 0 28.622 18.500 18.175

Rental Costs 4.770 745 745 1.491 2.981 1.938 2.236 14.906 13.500 12.154

Office costs 10.948 1.711 1.711 3.421 6.842 4.447 5.132 34.212 25.000 20.405

Depreciation and rent 2.001 313 313 625 1.251 813 938 6.254 5.500 5.380Total 219.011 29.777 28.150 75.405 65.476 35.782 28.342 481.943 412.500 501.670

Objectives

Distribution of expenditures 2009

The allocation of expenditures is based on the same principle as last year: personnel costs spent on the objectives. The exception is the costs of our

Papua Advisory Board. These costs are allocated to the projects in Papua. In 2009 these costs are € 28.622(2008: € 18.175).

The personnel costs are allocated to the expenditures according to the statement below:

ALLOCATION WORKED HOURS, WITH EXCEPTION OF THE PAPUA COUNCIL

Projects Papua A 32%

Projects Papua New Guinea B 5%

Boarding houses C 5%

Study Grants D 10%

Advocacy E 20%

(own) Fundraising F 13%

Management & Administration G 15%

100%


38

Salaries of Staff

HAPIN uses the salary scales of Oxfam NOVIB for its payment system.

From the start of 2009 HAPIN introduced pension insurance for its staff. Nevertheless we

succeeded in a cutback of total personnel costs. The average amount of staff members for 2009 is

1.9 full time equivalents (fte).

Expenditures on personnel costs in 2009 are € 133.577(2008: € 138.824)

2009 2008

Salaries incl. holiday pay 95.342 112.643

Social insurance 12.531 12.202

107.873 124.845

Other personnel expenditures:

Pension insurance 10.157 -

Health insurance 6.813 7.529

Local travel costs 4.936 4.253

Other personel expenses 3.798 2.197

25.704 13.979

The salary of the managing director Jeroen Overweel in 2009 is € 52.661.


39

€ €

(indirect method)

Donations from private persons and other 528.510

Donations from institutional donors and other 203.080

Expenses on fundraising -35.782Expenses on information -65.477

Expenses on objectives(structural assistance) -352.342

Expenses management and administration -28.342

Cash flow from objectives 249.647

Interest and other revenues 2.920

Cash flow from operational activitities 252.567

Mutations in receivables and accrued income -242.262

Mutations in accruels and deferred income 52.106

Mutation in supplies 875

189.281-

Investments in tangible fixed assets 0

Depreciation on tangible fixed asset 5.380

Cash flow from investment activities 5.380

Cash flow from financing activities -

Mutation cash and bank balances 68.666

Cash and bank balances on 31 December 2008 78.940

Cash and bank balances on 31 December 2009 147.606 Difference 68.666

CASH FLOW STATEMENT 2009


40

General accounting principles for the preparation of the financial statements

The financial statements have been prepared in accordance with Title 9, Book 2 of the Dutch Civil

Code. For the preparation and presentation of the financial statements, HAPIN uses the Guidelines

for annual reporting of the Dutch Accounting Standards Board as well, especially Guideline 650

“Fundraising organisations”.

Valuation of assets and liabilities and determination of the result takes place under the historical

cost convention. Unless presented otherwise, the relevant principle for the specific balance sheet

item, assets and liabilities are presented at face (nominal) value. Income and expenses are

accounted for on accrual basis. Expenses are determined taking the mentioned valuation principle

into account. Profit is only included when realized on balance sheet date. Losses originating before

the end of the financial year are taken into account when ascertained before preparation of the

financial statements.

Principles of valuation of assets and liabilities

Non- current assets (tangible fixed assets)

Tangible fixed assets are presented at cost less accumulated depreciation and, if applicable, less

impairments in value. Depreciation is based on the estimated useful life and calculated as a fixed

percentage of cost. Depreciation is provided from the date an asset comes into use.

The following fixed percentages of cost are used for depreciation:

Computers: 20% a year;

Software: 20% a year;

Office equipment: 20% a year.

Inventories

The inventories are valued under the historical cost convention. Inventories are used for the

objective fundraising and advocacy.

Receivables

Receivables are included at face value, less any provision for doubtful accounts. These provisions

are determined by individual assessment of the receivables.

Cash and bank balances

Cash and bank balances are valued at face (nominal) value. All cash and bank balances are

available for expenditure by HAPIN.

Reserves and Funds

Foundation HAPIN is obliged to use reserves and funds in according to the objective(s) where they

are related to.

Liabilities

Debts and financial liabilities are valued at face (nominal) value. Payable projects and study grants

are accounted for in the year of reporting. It is an obligation to partners and students for the next

year.


41

Principles for the determination of the result

Grants/ contributions

Grants are included in the statement of income and expenditure in the year in which the subsidised

expenses are realised.

Foreign currencies

Receivables, debts and liabilities in foreign currencies are converted at the exchange rate at

December 31.

Transactions in foreign currencies are converted at the average monthly exchange rate.

The conversion is based on the interbank – rate tables of Oanda (www.oanda.com).

Result

A positive or negative result is destined to the general reserves, after allocation to earmarked

reserves, earmarked funds and continuity reserves. The allocated reserve for continuity is

restricted to a maximum for covering half a year of salary and organisation costs.



42

Notes to the Balance Sheet as of 31 December 2009


1 2009 2008

balance as of 1 January 2009 19.042 23.222

movements -

investments - 1.200

desinvestments - -

depreciation 5.380 5.380

balance as of 31 December 2009 13.662 19.042

Non - current assets(intangible fixed assets)

There are no investments in 2009.

2 Inventories 2009 2008

balance as of 1 January 2009 875 995

movements - 120

depreciation 875 - balance as of 31 December 2009 - 875

We decided to debit on the inventories, because they are especially used for advocacy means.

The value of the Asmat art products is very difficult to measure.

3 Receivables and accrued income 31-12-2009 31-12-2008

debtors - 125

bequests - 3.000

interest 1.080 1.574

inheritances 236.886 -

deposit rent St Jacobsstraat 2.500 2.500

deposit TNT POST 440 440

other prepayments 8.650 702

subsidy receivables 20.000 11.986

other receivables 3.164 10.132 272.720 30.459

At the end of 2009 we were very surprised when told about two inheritances receivable in the

beginning of the year 2010. We add them to our reserves and will use them in the future to

strengthen our work on projects in Papua!

Subsidy receivables are related to the second installment of the subsidy for study grants from

ASML Foundation. The total contribution of ASML Foundation for a period of two years is € 40.000.

Other receivables regard not yet paid contributions to the Papua Pride manifestation and the last

part of a loan of PACE.


43

4 Cash and bank balances 31-12-2009 31-12-2008

Rabo R1 4440.72.470 104.789 19.446

Rabo R2 3870.19.901 346 1.571

Rabo R3 3628.888.069 R3 25.000 39.000

Postbank 24300 P1 878 980

Postbank RMR P2 10.000 1.700

Mandiribank 2008187 M1 6.593 16.243 147.606 78.940

The balance of Mandiribank in Indonesian Rupiah is 88.978.859. It is converted at the exchange

rate of 31 December 2009(1 EURO equals 13.497 Indonesian Rupiah; source www.oanda.com).

All bank balances are available for expenditure by HAPIN.



44


Reserves and funds 31-12-2009 31-12-2008

continuity reserve 75.000 50.000

earmarked reserve 10.177 21.087

(other)general reserve 159.035 28.210-

earmarked funds 64.431 13.200 308.643 56.077

Notes to the BALANCE SHEET as of 31 December 2009: LIABILITIES

Reserves

5 Continuity reserve 2009

balance as of 1 January 2009 50.000

addition from general reserve 25.000

balance as of 31 December 2009 75.000

The necessary amount of the continuity reserve equals 50% of the personnel and organization

costs.

(For 2009 the norm would be: € 100.000).

6 Earmarked reserve 2009


education project PNG 15.300

Stiper project 0

Papua Pride -5.881

Papua New Guinea -20.329


7 General reserve(other reserve) 2009

balance as of 1 January 2009 -28.210

withdrawal from earmarked fund 173.940

withdrawal from continuity reserve 0

withdrawal from earmarked reserve 26.210

surplus 252.566

addition to earmarked fund -225.171

addition to earmarked reserve -15.300

addition to continuity reserve -25.000



45

Funds

8 Earmarked funds Oxfam NOVIB 2009


Oxfam Novib contribution 2009 203.080

Oxfam Novib correction 2008 22.091

spendings in 2009

project spendings 129.925

evaluation spendings 1.947

spendings on personnel costs 34.318

other spendings 7.750


9 Accruels and deferred income 31-12-2009 31-12-2008

creditors 6.136 3.634

social securities(payroll tax) 0 9.563

salaries 4.580 291

studygrants 25.260 30.600

projects 83.057 20.000

audit fee 4.639 9.151

other 1.673 -

125.345 73.239

Study grants are obligations to students for the academic year 2009-2010.

Projects are in 2009 approved projects which will be paid in 2010.

Off balance rights and obligations

1. At the end of 2008 the amount of loans to private persons and institutions was € 5.063.

In 2007 the Board of HAPIN decided that no loans are anymore given to private persons and/or

institutions. As it‟s sure at the end of 2009 that the obligations of private persons and/or

institutions will not be realized, we have decided to no longer count this amount. Therefore at the

end of 2009 the amount is € 0.

2. From the beginning of 2007 HAPIN rented a part of the office building St Jacobsstraat 203 –

207. In 2009 the rent is € 10.311.


46

Notes to the State of Income and Expenditure 2009

INCOME

10 Income own fundraising 2009 2008

donations from private persons 171.655 171.415

earmarked donations 35.300 27.500

other donations 16.877 5.465

legacies 301.118 -

other income 3.560 -

Subtotal income own fundraising 528.510 204.380

Income from private donations is almost on the same level as in 2008. The so called earmarked

donations is a subsidy for Study Grants from ASML Foundation(€ 20.000) and a subsidy from CMC

– Mensen met een Missie as a contribution for our Education Project for Refugees in Port Moresby,

Papua New Guinea(15.300).

In November 2009 HAPIN organized the manifestation Papua Pride. Fundraising for Papua Pride

was very successful. The total amount of € 16.877 consists of:

Contribution PCN Kerk in Actie 7.500 Contribution CMC 5.000 Contribution Amnesty International 1.000 Contribution PACE 250 Contribution Pro Papua 300 Contribution attendants/visitors 2.827 TOTAL 16.877

We were very surprised by the high amount of inheritances from late private donors. In 2009 we

received € 64.231. And at the end of 2009 we were assured about another inheritance of €

211.887. One inheritance consists of an amount of more than € 50.000, of which we received 50%

in 2009 and will receive in 2010 another 50%.

11 Other contributions 2009 2008

Oxfam Novib 203.080 149.858

Subtotal income other contributions 203.080 148.858

12 Other benefits 2009 2008

Other benefits 1.353 2.031

interest 1.566 2.060

Subtotal income from other benefits 2.919 4.091

Contribution of Oxfam Novib is the second installment for the period 2008 – 2010.

In 2008 Oxfam Novib agreed with subsidizing HAPIN for three years with a total amount of €

409.311.


47

In the annex 1 we added a financial report on the expenditure for the year 2009.

Other benefits consist of interest revenues and contributions in relation to our presentation on

reunions of New Guinea Veterans.

Notes to the State of Income and Expenditure 2009

EXPENDITURES

In this section the expenditures on HAPINS main objectives are specified:

SMALL SCALE PROJECTS IN PAPUA

13 Small Scale Projects in Papua 2009 2008

contributions 129.925 98.451

personnel costs 71.367 48.716

rental costs 4.770 2.674

office expenditure 10.948 4.489

depreciation and rent 2.001 1.184

219.011 155.514

STIPER PROJECT IN PAPUA

Stiper Project 2009 2008

contributions - 81.212

personnel costs - 11.106

rental costs - 972

office expenditure - 1.632

depreciation and rent - 430

- 95.353

EDUCATION PROJECTS REFUGEES IN PAPUA NEW GUINEA

14 Education Projects in PNG 2009 2008



rental costs 745 608


depreciation and rent 313 269

29.777 40.635


48

BOARDING HOMES (PELANGI)

15 Boarding houses 2009 2008



rental costs 745 729



28.150 29.710

STUDY GRANTS

16 Study Grants 2009 2008






75.405 71.427

ADVOCACY

The objective advocacy (Dutch: voorlichting en bewustmaking) is related to the ways HAPIN wants

to give notice to past, present and future of Papua and the Papuan people. It has a hybrid

character – so called mixed activity. For example our Newsletter HapiNieuws has to do with

advocacy and with fundraising. Therefore you will find the expenses on the newsletter in the cost

group advocacy and in the cost group fundraising.

17 Advocacy 2009 2008


publicity and communications 11.219 9.237




depreciation and rent 1.251 915

65.476 41.460


49

OWN FUNDRAISING

18 Own Fundraising 2009 2008

publicity and communications 11.219 9.238





35.782 39.288

MANAGEMENT AND ADMINISTRATION

The cost group Management and administration consists of cost for control and administration.

The amount is almost the same as in 2008. Relatively there is a slight rising. As a part of total

expenditures it rises from 5,64% in 2008 to 5,88% in 2009. This is still under our norm of 6%.

19 Management and Administration 2009 2008





28.342 28.283

Explanation of differences between realization and budget 2009

The positive result in 2009 is much higher than budgeted. The budgeted result was € 8.500. The

positive result is € 252.566. The main cause of the difference is the unforeseen donations from

inheritances:

€ 236.887(Total: € 301.118 of which was received in 2009: € 64.231). Besides we had good

results in fundraising for the manifestation Papua Pride(see annex 2) and for the support of Papua

refugee children in Port Moresby(see annex 3).

The rise in foreseen expenditures during 2009(Advocacy: Papua Pride and Education Projects PNG)

was covered by extra fundraising.

Personnel costs in the Netherlands increased because of the implementation of the long desired

pension plan for the staff. Personnel costs in West-Papua increased in relation to the establishment

of PT HAPIN Papua.

Forecast 2010

Because of a decline in income of our landlord PACE the rent paid by HAPIN will rise slightly in

2010.

We expect no further rising in the fixed annual costs for the coming years.

Depending on the development of PT HAPIN Papua more activities will be shifted to Papua. The

consequences of this shift will become clear in the next two years (2010-2011).


50

KEY FIGURES 2009

RATIOS 2009 2008

Income Own fundraising A 528.510 204.380

Total Income B 734.509 358.328

Total Expenditure C 481.943 501.669

Expenses Own fundraising D 35.782 39.287

Management & Administration E 28.342 28.282

Objectives F 417.819 434.100

Ratio's D/A 6,77% 19,22%

E/C 5,88% 5,64%

F/B 56,88% 121,15%

Objectives Projects Papua 219.010 155.514

Project STIPER 0 95.353

Projects Papua New Guinea 29.777 40.635

Project Boarding houses 28.150 29.711

Project Study Grants 75.405 71.427

Advocacy 65.477 41.460417.819 434.100

Explanation

D/A Costs of own fundraising in relation to income from own fundraising

E/C Costs of management & administration in relation to total expenditure

F/B Expenditure on objectives in realtion to total income

This statement has three ratios, two are advised by Central Buro Fundraising( Centraal Bureau

Fondsenwerving - CBF), one is advised by Association of Fundraising Institutions(Vereniging

Fondsenwervende Instellingen - VFI).

The ratio “costs of own fundraising is an important one, because according to CBF the maximum is

25%. Thanks to the enormous amount of inheritances HAPIN is far beyond this norm. But even

when we don‟t count for the inheritances, HAPIN is still under the norm (16, 62%).

OTHER INFORMATION

In 2009 HAPIN employed three staff members. All of them work part-time. We budgeted

the average amount of staff members for 2009 as 2.0 full time equivalents (fte‟s). The

realization was just below this goal: 1.9 fte. The forecast for 2010 is the same as the

realization in 2009: 1.9 fte.

Board members are not salaried.

No loans, guarantees etc are given to board members and/or staff members.


51

4. ANNEXES

Annex 1: FINANCIAL REPORT 2009 OXFAM NOVIB

ACTIVITY I : PROJECTS BUDGET RESULT DIFFERENCE

Items € € €

Small scale Projects 162.000 129.925 32.075

Correction from 2008 22.091

Balance as of 31 December 2008 13.200

Advisory Board 27.437 26.675 762

Costs of evaluation and monitoring - -

Personnel costs programme manager 7.643 7.643 0

SUBTOTAL ACTIVITY I 197.080 164.243 32.837

ACTIVITY II : FUNDRAISING BUDGET RESULT DIFFERENCE

Items

Newsletter 3.000 3.000 -

SUBTOTAL ACTIVITY II 3.000 3.000 -

Auditing costs 3.000 3.000

TOTAL 203.080 170.243 32.837

BALANCE AS OF 31 DECEMBER 2008 13.200

CORRECTION 2008 IN 2009 22.091

DIFFERENCE AT 31 DECEMBER 2009 32.837

68.128

OTHER EXPENDITURE(EARMARKED)

SEMINAR 1.750-

MONITORING AND EVALUATION 1.947-

BALANCE AS OF 31 DECEMBER 2009 64.431


52

Annex 2: FINANCIAL REPORT ON PAPUA PRIDE 2009

INCOME €

Contribution PCN Kerk in Actie 7.500

Contribution CMC 5.000

Contribution Amnesty International 1.000

Conbtribution PACE 250

Contribution Pro Papua 300

Contribution attendants/visitors 2.827

Contribution HAPIN 6.364 TOTAL 23.241

EXPENDITURE

Office expenditure 1.969

Organisation costs 7.680

Travel costs 4.360

Hotel costs and per diem international guests 2.884

Catering 2.603

Rental of church 2.678

Contributions musicians and chair 1.067 TOTAL 23.241

FINANCIAL REPORT PAPUA PRIDE 28 - 11 - 2009

Annex 3: FINANCIAL REPORT ON SUPPORT CMC (MENSEN MET EEN MISSIE)

INCOME €

Contribution Mensen met een Missie 15.300

Contribution Hapin 2.757

Contribution Caritas 66

TOTAL 18.123

EXPENDITURE

Schoolfees 2009 17.073

Monitoring & Evaluation 1.050

TOTAL 18.123

To: Management and Board of HAPIN Papua Support Foundation AUDITOR’S REPORT Report on the financial statements We have audited the accompanying financial statements 2009 on the pages 34 through 50 of this annual report

of HAPIN Papua Support Foundation , Utrecht which comprise the balance sheet as at December 31, 2009 the profit and loss account for the year then ended and the notes. Management’s responsibility Management and Board are responsible for the preparation and fair presentation of the financial statements and for the preparation of the management board report, both in accordance with Richtlijn voor de Jaarsverslaggeving 650 voor Fondsenwervende Instellingen. This responsibility includes: designing, implementing and maintaining internal control relevant to the preparation and fair presentation of the financial statements that are free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances. Auditor’s responsibility Our responsibility is to express an opinion on the financial statements based on our audit. We conducted our audit in accordance with Dutch law. This law requires that we comply with ethical requirements and plan and

perform the audit to obtain reasonable assurance whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor‟s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity‟s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity‟s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our

audit opinion. Opinion In our opinion, the financial statements give a true and fair view of the financial position of HAPIN Papua Support Foundation as at December 31, 2009, and of its result for the year then ended in accordance with Richtlijn voor de Jaarsverslaggeving 650 voor Fondsenwervende Instellingen. Report on other legal and regulatory requirements Pursuant to the legal requirement under 2:393 sub 5 part f of the Netherlands Civil Code, we report, to the extent of our competence, that the management board report is consistent with the financial statements as required by 2:391 sub 4 of the Netherlands Civil Code. Tiel, June 29, 2010 FSV Accountants + Adviseurs B.V.

drs. K. Verhoeven RA

FSV Accountants + Adviseurs B.V. Laan van Westroijen 6 Postbus 298 4000 AG TIEL

Telefoon: (0344) 67 09 90 Telefax: (0344) 62 39 64 E-mail: [email protected] Internet: www.fsv.nl

Handelsregister te Utrecht nr. 11020683 Lid van de vereniging SRA Member of Nexia International

Vestigingen: Amsterdam, Tiel, Waalwijk, Zaltbommel

2009 financieel jaarverslag

Education

Transcript of 2009 financieel jaarverslag