2009 Do Cpm Info Session
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United Way of King County Day of Caring 2009 Project Manager Informati on
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Transcript of 2009 Do Cpm Info Session
United Way of King CountyDay of Caring 2009
Project Manager Information
United Way of King County Day of Caring…
17th Annual
The Largest One Day Mobilization of Volunteers in Washington State
United Way’s Campaign Kick-off
Promotes Volunteerism
Who Are the Players?United Way of King County
Non-profit Organizations
Local Government Agencies
Corporate and Community Groups
Volunteer Project Leaders
2008 Day of Caring…..
109 Companies
and
8600 Volunteers
completed
395 Projects
Valued at $1,050,060 in volunteer time
The United Way of King County’s Role…
To Recruit Agency Participation
To Engage Corporations and Community Organizations
To Manage Registration Process
To Provide Training and Support
To Celebrate!
Your Agency Project Manager Role…
Register Your Project
Plan Your Project
Communicate with the Project Leader
Manage Your Project
Celebrate!
The Day of Caring Focus…
A quality volunteer
experience
Ensure a Quality Volunteer Experience…
Meet expectationsBe organized and prepared
Connect project with purpose/mission of
organizationProvide meaningful workProvide clear and timely
communication
To meet Volunteer Expectations…
Make sure you project description accurately reflects the work you are asking them to do!
Selling your project:
Use your project title and description to sell the benefits and share the features of the
volunteer project.
What is a Benefit?What volunteering does for the volunteers,
such as teaching them a skill, having fun, meeting people, making a difference etc.
What is a Feature? The descriptive elements of the
volunteering, such as when, where, doing what with whom.
Don’t forget to Highlight… The Mission
And how the project supports the Mission
Reflect mission throughout project
How are projects confirmed?Agency registers projectVolunteer Center staff review and
approve projectApproved projects are posted onlineVolunteer Registration opens July
28thCompanies register and choose
projects United Way sends confirmation to
Agency and Company Team LeaderAgency and Project Leader Connect
and Confirm Project Details!
Your Project is Selected!What Next?
Contact your team leader ASAP!
Discuss: •project timeframe•Transportation• lunch plans
Provide:•Project description
•safety guidelines•Directions•Contact Information
Manage Your Project online…Login into your agency account:
Find your project under the Events tab
Click on DETAILS to see your project details
Click on REGISTRATION for project leader information.
Day of Caring “Best Practices”Plan Your Project…
What is the purpose?
Think thru logistics
What equipment and supplies?
What are the tasks involved?
Plan your orientation
Who Supervises?
How will you appreciate and recognize your
volunteers?
Do you have back-up plan?
Day of Caring “Best Practices”
Clear Communication:
Confirm project with Team Leader
Provide Detailed Information Packet
to Team Leader
Confirm project with staff
Day of Caring “Best Practices”
Familiarize the project leader with the project site prior to the event
Plan a Site Visit
Day of Caring “Best Practices”
Agencies are required to have all Day of Caring Volunteers sign the:The United Way of King County Liability and
Release Sign-in Sheet.
You decide what additional records you need to keepSign-in SheetsVolunteer Conduct Agreement
Record Keeping
Day of Caring “Best Practices”
Orient your volunteers to the mission of your organization and how the days project helps
achieve the mission!
Day of Caring “Best Practices”
Project Managers are on hand to…
Set expectations for the day
Coach volunteers to success
Ensure volunteers are safe
Recognize and appreciate volunteers!
Don’t forget to Celebrate Success…
Say “thank you”
A lot!
Celebrate accomplishments!
Cultivate relationships
Send follow-up thanks
Ask for feedback
Please Talk About United Way of King County…
Use the Day of Caring 2008 Talking
Points
And don’t forget…
To have all of your volunteers sing the United Way of King County Sign-in Sheet!
Need Assistance?Contact the United Way of King County Volunteer Center staff:
Erica Ellis: [email protected] Mendoza: [email protected] Russell: [email protected]
Thank You for hosting a Day of Caring Project!
