2008 NASC Payroll Group Springfield, IL April 16, 2008.
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Transcript of 2008 NASC Payroll Group Springfield, IL April 16, 2008.
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2008 NASC Payroll Group
Springfield, IL
April 16, 2008
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2008 NASC Payroll Group2008 NASC Payroll Group
•(Treas Reg 31.6051-1) •Started with TY 2005•First year – received both
web and hardcopy
Introducing Online Form W-2
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2008 NASC Payroll Group2008 NASC Payroll Group
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2008 NASC Payroll Group2008 NASC Payroll Group
Acceptance
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2008 NASC Payroll Group2008 NASC Payroll Group
Click here to remove your
consent if you decide you no longer want to
view your Form W-2 online.
Click here for instructions and
details about reading and
understanding your Form W-2.
Click here to view your current Form W-2 (if you have one).
Use the drop- down list to to select and view your archived Form W-2 (if
you have previous years).
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2008 NASC Payroll Group2008 NASC Payroll Group
Withdraw
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2008 NASC Payroll Group2008 NASC Payroll Group
Cost Analysis
• Printing/distribution of W-2s
• SCO staff support
• Calendar Year End processing
• Tax prep software
= $1.32 per form
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2008 NASC Payroll Group2008 NASC Payroll Group
Utilization
Tax Year # created # printed # online % online Savings2005 22030 22030 4848 22%2006 22526 15002 7524 33% 10,006.92$ 2007 22541 12103 10438 46% 13,882.54$
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2008 NASC Payroll Group2008 NASC Payroll Group
Benefits for employees
• Available earlier than hardcopies sent in the mail (January 10 this year)
• Protection against identity theft
• Available 24/7, anywhere with internet
• Archived online with four previous years
• Quickly compare year to year
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2008 NASC Payroll Group2008 NASC Payroll Group
Benefits for SCO
• Saves Paper and printing costs
• Saves administrative, sorting, mailing and distribution costs
• Easier administration for lost/misplaced/ never received form W-2
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2008 NASC Payroll Group2008 NASC Payroll Group
Lessons Learned
• Communication
• User name/password
• Termed employees
• Purchasing stock
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2008 NASC Payroll Group2008 NASC Payroll Group
Marketing
• Established a marketing plan to increase participation
• Employee orientation & throughout year
• Data Warehouse – statistic analysis
• Target Utilization Goal
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2008 NASC Payroll Group2008 NASC Payroll Group
Tax Prep Software
• Import form W-2 information into Tax prep software
• Started in January 2002 – First public sector entity in the country
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2008 NASC Payroll Group2008 NASC Payroll Group
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2008 NASC Payroll Group2008 NASC Payroll Group
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2008 NASC Payroll Group2008 NASC Payroll Group
Contact Info
Idaho State Controller’s Office
Division of Statewide Payroll
Brandon Woolf
(208) 334-3100