2008 FESGNOFA / APPLICATION

Workshop

State of CaliforniaDepartment of Housing and Community Development

FESG Program Staff

DAN APODACA, Manager (916) 327-3633Homeless Operations Program DApodaca@hcd.ca.gov

Helene Hiromoto (916) 323-2176 FESG Representative HHiromoto@HCD.ca.gov

Heidi Lovitt (916) 327-3631FESG Fiscal Officer HLovitt@HCD.ca.gov

Angie Ogaz (916) 327-8115 FESG Representative AOgaz@HCD.ca.gov

Authority

Anticipate $6,487,122 will be available to award this funding cycle.

The availability of these funds is subject to the execution of a formal Grant Agreement between HUD and the State.

Application Procedures

Submit original and one copy of application with attachments; copy may be provided on a compact disk (optional)

Deadline April 7, 2008 at 4:00 p.m.

NOFA and Application available on

www.hcd.ca.gov/fa/fesg

NOFA TIMETABLE

Technical Assistance Deadline Mar. 31, 2008

FESG Applications Due to HCD Apr. 7, 2008

Announcement of Awards Sept. 1, 2008(Approximate)

Mailing of Contracts Sept.10, 2008(Approximate)

Allocation of HUD Funds 4% Department Administration

Up to 5% to “New Programs”

Minimum 33% to “Northern California Region”

Minimum 24% to “Southern California Region”

Minimum 19% to “Rural County Region”

Remaining 15% “General Allocation” awardedcompetitively statewide to agencies not funded outof Regional or New Programs set-aside

Funding Limits

Minimum Requests $30,000 for one-year grant

$60,000 for two-year grant

Maximum Requests $100,000 for one-year grant

$200,000 for two-year grant

Special Funding Limits

“Operations” – OP (No Limit)

“Essential Services” – ES (40% of the State Allocation, if approved by HUD)

“Homeless Prevention” – HP(30% of total State Allocation)

“Supervisory Shelter Supervisor” – SSA(Limited to 10% of total Grant Amount)

“Grant Administration” – GA (Limited to 1% of total Grant Amount)

Obligation & Expenditure Deadlines

Contracts expire either: September 30, 2009 or September 30, 2010

Funds obligated by 180 days of date of award notification. Obligated means:

Orders Placed Contracts Awarded Services Received

Eligible Organizations See Attachment A of NOFA for list of FESG Eligible Cities &

Counties. Units of General Local Government (Cities & Counties)

which do not receive formula FESG funds directly from HUD. (Joint Powers Authorities are Eligible)

Non-profit organizations located in FESG Eligible Cities or Counties; and with IRS 501(c)(3) tax-exempt determination.

NOTE: Prior awardees who have an FESG grant that will terminate before October 1, 2008 are eligible.

Eligible OrganizationsContinued . . .

Experience RequirementProvided FESG eligible activities continuously for prior 12 months (or region’s prior winter or summer shelter season for seasonal providers)

New ProgramsProgram has operated less than 2 years,

and

Organization has not received FESG or EHAP funds in previous 2 funding rounds.

Selected PopulationsSee “Attachment C” in the FESG NOFA (Serving Selected Populations with FESG)

Contact FESG staff with questions. For Technical Assistance (TA) please e-mail questions to an HCD Representative (Rep) or contact Rep by phone. Be clear and specific in your questions. The deadline for TA is March 31, 2008.

Eligible OrganizationsContinued . . .

Eligible ApplicationsReceived by: 4:00 p.m. on Monday, April 7, 2008

(Postmarks Not Acceptable)

Complete applications include:

Fully completed application with all applicable attachments and additional requested information

Certification of Application Information - Page 8

Authorizing Resolution - Attachment A

Certification of Local Approval (Non-Profits) - Attachment C

Certification of Local Need (Non-Profits & Local Government)- Attachment D

Eligible ApplicationsContinued. . .

Complete applications include:

Evidence of Site Control (Emergency Shelter & Transitional Housing) - Attachment I

Match documentation will not be required from FESG Applicants for the 2008 funding round.

SITE CONTROL Required for all applicants except “Homeless Prevention” only programs

Must be effective for full term of Grant - Examples: Deed Enforceable Option Contract Lease Purchase Agreement

Rotating Shelters and Voucher Programs

Written permission to use sites including: Term of agreement

Days available Authorized signatures from both parties

Document must be submitted to the HCD seven days prior to submission of the application for pre-approval.

Submit HCD approval document with application

Eligible Applications Continued . . .

Certification of Local Approval - Attachment C

Required for all FESG activities undertaken by non-profits. If the project site is located in an FESG-eligible city, the Certification of Local Approval must be from the city in which the facility/program is located.

If the project site is located in the unincorporated area of an FESG-eligible county, the Certification must be from the

county in which the facility/program is located.

Eligible Applications Continued . . .

Eligible Facilities

Emergency Shelters(Occupancy limited to six months or less)

Providers Cannot:

Condition assistance on the payment of public or private vouchers or cash

Deny shelter or services to any client due to inability to pay

Transitional Housing

Providers must:

Limit occupancy to a maximum of 2 years

Offer each client at least 3 self-sufficiency services

Require clients to participate in at least 1 self- sufficiency service as a condition of receiving housing

Provide referrals to permanent housing

Eligible Facilities Continued . . .

Transitional Housing

Providers may charge rent

Set aside a minimum of 10% of rent charged for each client Account for reserve of rents separately for each client

Limit rent and service fees to an ability-to-pay formula reasonably consistent with HUD’s requirements for subsidized housing for low-income persons (generally, 30% of household income)

Eligible Facilities Continued . . .

Requirements for All FESG-Funded Facilities/Programs

Rules for Client Participation include:

Statement of maximum consecutive number of days client is eligible to participate Policy for disability-related issues (including reasonable

accommodation & filing disability-related

Limited English Proficiency Guidelines Policy for termination or denial

Progressive discipline warning system Written notices Formal appeal process

For Transitional Housing only, include statement regarding client’s requirement to participate in one self-sufficiency class

Domestic Violence Centers

Confidentiality of information policy Option to request a Site Address Waiver

Homeless Participation

Clients involved in constructing, renovating, maintaining, and operating the facilities

At least one homeless or formerly homeless person on board of director’s or equivalent policy-making entity

Requirements for All FESG-Funded Facilities/Programs

Continued . . .

Domestic Violence Shelters

To exercise the option to request a Site Address Waiver the applicant must complete the following on the Application:

Check the box on the Page 11 requesting a site address waiver.

Complete the “Confidential Site Location Designation Agreement” - Attachment K and “Confidentiality

Procedure of Applicant” - Attachment L.

Continued Use Requirements

Conversion or Major Minimum of 10 Years Rehabilitation

Renovation Minimum of 3 Years

Homeless Prevention No Requirement

All Other Activities Term of FESG Contract

FESG Eligible Activities(Major Budget Categories)

Operations

Essential Services

Homeless Prevention

Renovation/Major

Rehabilitation/Conversion(If requesting, contact FESG for technical assistance.)

Supervisory Shelter Administration

Grant Administration

Operations - Staff (Expenses related to the Facility)

Maintenance & Repair Staff

Staff performing basic crowd control and safety

Security Personnel Intake/Greeters Facility Monitors HMIS Purposes

Operations – Non-Staff (Expenses related to the Facility)

Security Services and Equipment

Utilities Fuel, Oil and Wood for Heating or Cooking

Shelter Rent (Not mortgage payments)

Shelter Facility Insurance

Shelter Furnishings

Shelter Vouchers (with Evidence of Site Control)

Food for Meals provided on Site

Operations – Non-Staff (Expenses related to the Facility)

Vouchers Vouchers must only be used within an:

FESG-Eligible City or FESG-Eligible County

Occupancy limited to six months or less.

Payment must be at a rate that is reasonable based on local market conditions.

Eligible temporary housing includes apartments, motel rooms, hotel rooms, rental rooms in single-room occupancy housing, single-family homes, and manufactured housing.

May pay rental fees for spaces at a special occupancy park.

Operations

DOES NOT INCLUDE:

Fund raising Grant writing Grant Administration

Essential Services - Staff (Expenses Related to Direct Client Services)

Staff Providing Supportive Services

Case Management with obtaining permanent housing

Providing medical and psychological counseling and supervision

Employment counseling, job training, job placement

Child Care

Nutritional Counseling

Substance abuse treatment and counseling

Essential Services - Staff (Expenses Related to Direct Client Services)

Continued . . .

Assistance in obtaining public benefits Assistance with transportation – drivers Supervisory staff of case managers

Essential Services – Non-Staff (Expenses Related to Direct Client Services)

Non-Staff

Food for Food Baskets/Community Food Closets(Give Away)

Transportation costs: Vehicle insurance, gasoline and maintenance; bus tokens and passes.

Essential Services Limitation

Intended to pay for direct client services

Not to replace existing local government funding during preceding 12-month period (federal non-supplant)

New service Increased level of service

FEDERAL EMERGENCY SHELTER GRANT

“ELIGIBLE EXPENSES”

http://www.hcd.ca.gov/fa/fesg

Homeless Prevention(Non-Homeless Population)

Payments in Arrears (1 Month’s rent plus reasonable late charges)

Initial Rent (First and Last Month’s rent)

Utility Assistance (Up to 3 months past due plus reasonable late charges)

Persons Discharged from Institutions

Legal Services to Represent Clients in Eviction Proceedings

Payments to Prevent Foreclosure on a Home

General Rules

May Not replace any existing funding provided during preceding 12-month period (non-supplant)

Must live in. or be moving into, homes that are located in FESG eligible localities

All FESG funds must be distributed directly to the landlord or utility company

Case management services in a Homeless Prevention program are eligible as Essential Services costs

Must be either a new service, or an increased level of service

Homeless Prevention Limitations

Payments in Arrears Cannot exceed one month’s rent plus a reasonable late charge

Must meet the following requirements:

the inability of the family to make the required rent payments is due to a suddenreduction in income;

the assistance is necessary to avoid eviction;

no other resources are available to pay the rent in arrears;

there is a reasonable prospect that the family will be able toresume rent payments within a reasonable period of time;

the family has not received more than one payment for rent in arrears in the immediate past two years from any other source.

Homeless Prevention Limitations Continued . . .

Initial Rent

Cannot exceed first/last month’s rent, or both if required as acondition of occupancy

May only be used if:

no other resources or assistance is available for payment ofinitial rent;

the client has not received more than one payment of initial rent in the immediate past two years from any other source; and

there is a reasonable prospect that the client will be able to make rent payments on their own within a reasonable period of time.

Homeless Prevention Continued . . .

Utility Assistance Cannot exceed three months past due utility payments plus a

reasonable late charge

May be used only if:

the client is unable to pay the utility costs in arrears due to a sudden reduction in income, and has received a notice of termination of these utility services;

no other resources or assistance is available to pay the utility costs in arrears;

the client has not received more than one payment of utility assistance in the immediate past two years form any other source; and

there is a reasonable prospect that the client will be able to make utility payments on their own within a reasonable period of time.

Homeless Prevention Continued . . .

Persons Discharged from Institutions

To provide up to 3 months of initial rent and/or utility assistance to individuals whose income does not exceed 50% of the Area Median Income who are discharged from publicly funded institutions or systems of care, such as health care facilities, foster care facilities, other youth facilities, or corrections programs and institutions.

Homeless Prevention Continued . . .

Legal Services to Represent Clients in Eviction Proceedings

Payments to Prevent Foreclosure on a Home

Homeless Prevention Continued . . .

Grant Administration

Cost to Administer FESG Grant ONLY

Staff costs to prepare FESG reports and communicate with FESG staff (Staff Salary & Benefits)

Pay for FESG share of required audit (Non-Staff Costs) or HMIS costs

Ineligible Activities

Purchase of radios, TVs, and other appliances or equipment for recreational purposes

Facilities which charge occupancy fees to clients of emergency shelters

Temporary housing for minor children separated from their families due to a court or administrative order

Services to persons who are not homeless (except in Homeless Prevention)

Hotline costs

Staff recruitment or training

Costs associated with advocacy, fundraising, or planning (including HMIS planning & development costs)

Application Rating Criteria

CATEGORY MAXIMUM POINTS PER CATEGORY

1. Applicant Capability 300

2. Need for Funds 100

3. Impact & Effectiveness 250

4. Cost Efficiency 100

5. State Objectives 35

TOTAL MAXIMUM RATING SCORE 785

Applicant Capability 300 POINTS POSSIBLE

Experience Years providing housing & services to the homeless 30 pts Experience operating proposed program or similar

program 30 pts

Evaluation Process utilized to self-evaluate and review program and client

outcomes 30 pts

Experience administering FESG and other Federal Housing grants 30 pts

Staffing Experience of key staff 60 pts

Ratio of key staff to clients 60 pts

Reports

Timely resolution of findings or corrections 20 pts Timely submittal of required reports 20 pts

Timely obligation & expenditure of funds 20 pts

Applicant Capability 300 Points Possible

Continued . . .

300 pts

Need for Funds 100 Points Possible

Percentage of FESG funds that comprise total project budget

50 pts

Relative need for “Housing Type" as certified by a local county-wide entity dealing with Homelessness

50 pts100 pts

Impact & Effectiveness of the Client Housing 250 Points Possible

(Rated with Like-Housing Types)

Number & accessibility of services offered 60 pts

Percentage of clients in previous 12 months who:

Exited program and moved into permanent, transitional 60 pts or emergency housing

Obtained or retained employment30 pts

Obtained other income (e.g., SSI, TANF) 30 pts

Stabilized a mental illness or chemical addiction 30 pts (90 days for transitional housing/30 days for all others)

Participant in local planning process 40 pts

250 pts

Cost Efficiency100 Points Possible

(Rated with Like-Housing Types)

Relative efficiency of proposed use of FESGfunds (cost per bed/household per month) 60 pts

Level of coordination with other organizations 40 pts100 pts

State Objectives

Programs serving the Chronically Homeless will receive StateObjective points.

The Federal definition of a Chronically Homeless Person is, “An unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four episodes of homelessness in the past three years.”

Homeless is defined as, “a person sleeping in a place not meant for human habitation e.g., living on the streets or in an emergency homeless shelter.”

Disabling Condition is defined as, “a diagnosable substance use disorder, serious mental illness, developmental disability, or chronic physical illness or disability, including the co-occurrence of two or more of these conditions. A disabling condition limits an individual’s ability to work or perform one or more activities of daily living.”

35 Points Possible

Questions