2006/TPT-WG-28/HOD/007 PROJECT APPLICATION – For Information – APEC Secretariat 28 th APEC...

2006/TPT-WG-28/HOD/007PROJECT APPLICATION – For Information – APEC Secretariat

28th APEC Transportation Working Group MeetingVancouver, Canada5-8 September 2006

Project Application6th edition Guidebook on APEC Projects

Vancouver, Canada September 2006

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Project Application

• Projects are initiated by economies through Working Groups or Committees

• Relevant other APEC fora should be consulted where the work cuts across fora

• SOM may initiate projects on cross-cutting issues with the prior support of relevant APEC fora

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Project Application

Proposed projects should:• Relate to APEC priorities, as determined by

Leaders and Ministers• Relate to the priorities of the host economy• Add value: complement not duplicate work done

elsewhere

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Project ApplicationAPEC priorities • Bogor Goals: free and open trade and

investment in the Asia Pacific by 2010 for industrialized economies and 2020 for developing economies – Trade and investment liberalization – eliminate tariff and

non-tariff barriers to trade and investment and open markets

– Business facilitation – reduce costs of business transactions

– ECOTECH Economic and Technical Co-operation: capacity building for developing economies to take advantage of world trade and the new economy

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Project Application

APEC priorities (continued)• Human security

– Mitigating commercial impact of• Terrorism• Regional epidemics• Natural disasters

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Project ApplicationSpecial pointers for host economy• No formal special ‘allocation’ of funds for

host economy projects• Some projects are traditional for host

economies (critically examine value)– IAP Peer Review– SCCP/SCSC handbooks– STAR conference (Secure Trade in the APEC Region)– Dialogues, such as on FTA/RTAs, Customs, etc– Co-funding requirements are relaxed for these projects. The expectation

is that hosting costs for such projects will be met by the host economy

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Project ApplicationSpecial pointers for host economy (continued)• Make early recommendations to SOM on

priorities for the year so that projects can be developed (by host economy and other economies) to respond to these priorities.

• Projects are important sources of deliverables for the year

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Project Application

6th edition Guidebook on APEC Projects• Chapter 4• Annex B – Application form

• Annex B1 – Special format for databases and websites requesting APEC funding

• Annex B2 – Simplified form for self-funded projects

• Annex B3 –Quality Assessment Framework (QAF)

• Annex D – Assistance in filling in application form – maximum rates; common waivers

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Project Application

Face Sheet• Title of Project

– Short and simple– Explanatory– Distinctive– CTI sub-fora projects should contain the

appropriate abbreviation e.g. SCCP, GOS

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Project ApplicationFace Sheet• Proposing APEC Economy

– At least one: usually the economy from which the Project Overseer will come. Responsible for arranging co-funding (if required)

• Co-sponsoring APEC Economies– Number of proposing + co-sponsoring APEC

economies must be three or more– No specific requirements on duties/ responsibilities

(individual fora though may have their own rules on this)

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Project ApplicationFace Sheet• Project number

– Will be allocated by the APEC Secretariat– Format is:

• APEC forum abbreviation/ • year commencement/ • Postscript:

– T – TILF– A – APEC Support fund (ASF)– ‘ ‘ - Operational Account

– E.g. CTI 03/2007T , HRD 01/2007A, CTTF 01/2007

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Project ApplicationFace Sheet• Choice of Funding

– Operational Account: economic and technical cooperation

– APEC Support Fund (ASF): capacity building for APEC developing economies

• Relevant sub-funds of ASF currently: human security, flu

– TILF Special Account: cooperation projects on trade and investment liberalization and facilitation (15 areas in OAA part 1)

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Project ApplicationFace Sheet• Financial information

– Co-funding required for ASF projects– Co-funding required for TILF projects

• ~20% for projects from developing economies (11)• ~50% for projects from developed economies

– Co-funding desirable for Operational Account projects– Exceptions may be given for projects which are

required of host economies eg IAP

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Project ApplicationFace Sheet• Project start date: normally 1 January (or a

current date for urgent projects)• Project end date: at latest end November

of year after start date. This allows for final disbursement by 31 December that year.

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Project ApplicationFace Sheet• Brief description of project- its purpose

and the principal activities (including when and where)– Emphasis is on brief - but giving a good

overall picture of the project. This is the part which is the most read of the application.

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Project ApplicationFace Sheet• Project Overseer

– Should be knowledgeable of the substance of the project

– Should not be a principal in the project– Usually an official in a relevant supervisory

ministry: can be an academic

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Project Application Project Design (sections (1) to (6))• (1) Be brief and relevant, concentrating on the

most recent priorities• (2) usually no more than 3 objectives (1) and (2) will be the sections most used to assess priorities for the SCE

(and CTI)

• (4) to (5) describe project outputs and how these will assist the target beneficiaries. These sections will help provide the answers to (3) on assessment

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Project Application

Project Design (section 6)• TILF linkage. 15 items in OAA part 1 and

where appropriate part 2• Consult with Program Director and TILF

co-ordinator in APEC Secretariat. Desirable to consult with Japan as the principal donor to TILF

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Project Application

Linkages (sections (7) to (9))• Consult with relevant Program Director (PD) to

add value by checking with colleagues on related work in APEC fora

• WG should check not duplicating work of other international organizations

• Objective to ensure added value for the project

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Project ApplicationMethodology (sections (10) to (11))• This should be easy to understand for the reader of the

project proposal• It is desirable to have as many APEC member

economies involved as possible in a project.• There may be occasions when projects are

demonstration projects involving one or two economies or where for obvious reasons projects are not applicable to all members (eg mining)

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Project ApplicationDissemination of Project Output (section12)• Consult with relevant PD who will consult with Director

(Communications and Public Affairs)• On-line / soft copy publication is often most cost-effective• Publication costs should not normally exceed US$5,000

and often be considerably less• Occasionally output may be suitable for a wider

audience.

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Project ApplicationGender Concerns (sections (13 to (14))• Ensure gender concerns are brought into the

project at an early stage – eg a project on microfinance should consider the particular problems of access to micro-finance for women who make up a significant proportion of micro-entrepreneurs

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Project ApplicationBudget (sections (15) to (17)) and Annex A• Direct labour

– Speakers honorarium (not for government officials) maximum US$1,500: should normally be less than US$1,000

– Consultant fees – less than US$80/ hour (indicative amount)– Secretarial assistance – less than US$20/hour– Translators fees (including SI) – need to justify in project

proposal

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Project Application• Budget • Airfares budget should be based on broad

regional parameters:– SE Asia– NE Asia– Australasia –separate costings may need to be given for Papua

New Guinea

– Latin America– Russia

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Project Application

Budget • Airfares restricted economy class except for speakers/

experts for travel in excess of 12 hours where restricted business class is given

• Airfares for participants from travel-eligible economies only (11 APEC developing member economies). Participants from other economies must be funded by the relevant economy

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Project Application• Budget• Per diem UN per diem of destination city paid for arrival

day + duration of APEC event + 0.75 as additional payment

• 3 day workshop = 4.75 days per diem (1+3+0.75)

• Per diem paid to all speakers/ experts: active participants from APEC developing economies only - with waiver and for a maximum of 2 per economy

• Government officials – waiver required

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Project Application• Budget• Equipment – computer equipment should be required less and less

now as such items are now more standard in ministries/ universities, etc

• Photocopying – maximum of US$2,000: payable on reimbursement only

• Communications – maximum of US$2,000. If video-conferencing can save travel costs the amount could increase

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Project Application• Budget • Hosting costs• Maximum of US$5,000 for a 2-day conference: pro rata

for longer. Meals/ coffee breaks/ souvenirs are not fundable

• Organisers should use competitive bidding to source venues wherever possible. Not necessary to be in expensive city centre locations.

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Project Application• Urgent Projects (section 18)• Urgency definition in Chapter 2 – related to Ministerial/

Leaders’ Statements/ Declarations

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Project Application• QAF• For OA and ASF projects• To be filled in by Small Group of relevant APEC forum

(not by the PO) and results reflected back to the PO so that improvements may be made

• Only necessary to rescore if significant changes made as a result

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Project Application

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2006/TPT-WG-28/HOD/007 PROJECT APPLICATION – For Information – APEC Secretariat 28 th APEC...

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