2003 NA-RCCC “Growing a Successful Chapter”

Nov. 30 - Dec. 02, 2003 Nov. 30 - Dec. 02, 2003 IEEE COMSOC NA - RCCCIEEE COMSOC NA - RCCC 11

2003 NA-RCCC2003 NA-RCCC “Growing a Successful Chapter”“Growing a Successful Chapter”

Session Chair:Session Chair: 2003 NA RCCC General Chair, 2003 NA RCCC General Chair, Bob ShapiroBob Shapiro

Chairs From Successful Chapters Will Impart Their Knowledge:Chairs From Successful Chapters Will Impart Their Knowledge:

How to Attract and Retain Volunteers – How to Attract and Retain Volunteers – Breakout #1Breakout #1How to Hold Successful Meetings – How to Hold Successful Meetings – Breakout #2Breakout #2How to Increase Membership – How to Increase Membership – Breakout #3Breakout #3How to Obtain Corporate Sponsorship and Other Income How to Obtain Corporate Sponsorship and Other Income Sources and Maintain a Balanced Budget – Sources and Maintain a Balanced Budget – Breakout #4Breakout #4

The Presentations Will be Followed by 4 Discussion GroupsThe Presentations Will be Followed by 4 Discussion Groups


2003 NA-RCCC2003 NA-RCCC Workshop on growing a successful chapterWorkshop on growing a successful chapter Presentations from: Presentations from:

Dallas, Bob ShapiroDallas, Bob ShapiroWashington D.C., William Wu – Washington D.C., William Wu – Breakout #1 VolunteersBreakout #1 VolunteersPortland, Pradeep Kumar – Portland, Pradeep Kumar – Breakout #2 MeetingsBreakout #2 MeetingsMontreal, Reza Soleyma – Montreal, Reza Soleyma – Breakout #3 MembershipBreakout #3 MembershipNew Jersey, Rulei Ting – New Jersey, Rulei Ting – Breakout #4 FinanceBreakout #4 Finance


2003 NA-RCCC2003 NA-RCCC Workshop on growing a successful chapterWorkshop on growing a successful chapter Each of the Presenters Will Lead Workshops on the 4 Each of the Presenters Will Lead Workshops on the 4 TopicsTopics

Each Group of Chapter Delegates Will Stay With a Each Group of Chapter Delegates Will Stay With a Presenter and Topic for 30 minutes and Then Rotate Presenter and Topic for 30 minutes and Then Rotate To The Next Topic for a Total of 2 ½ Hours. To The Next Topic for a Total of 2 ½ Hours.

The Presenters Will Each Tabulate Results and The Presenters Will Each Tabulate Results and Prepare a Composite 10 Minute Presentation for the Prepare a Composite 10 Minute Presentation for the Group After the Awards Luncheon on TuesdayGroup After the Awards Luncheon on Tuesday


2003 NA-RCCC2003 NA-RCCC Workshop on Growing a Successful ChapterWorkshop on Growing a Successful Chapter Dallas, Texas Intro: DemographicsDallas, Texas Intro: Demographics

Third Largest COMSOC Chapter in the World Third Largest COMSOC Chapter in the World After San Jose and the UK Islands as of 2002After San Jose and the UK Islands as of 2002Approximately 1500 COMSOC Members not Approximately 1500 COMSOC Members not Including the VT Society with 300 Members and Including the VT Society with 300 Members and an Additional 500 Friends for a Total of 2,300 on an Additional 500 Friends for a Total of 2,300 on our E-mail listour E-mail listCOMSOC Chapter of The Year 1998 and 2000, COMSOC Chapter of The Year 1998 and 2000, COMSOC Chapter Achievement Award 2001COMSOC Chapter Achievement Award 2001


2003 NA-RCCC2003 NA-RCCC Workshop on Growing a Successful ChapterWorkshop on Growing a Successful Chapter

Dallas, Texas Intro: DemographicsDallas, Texas Intro: Demographics

Three Universities in the Area With EE and CS Three Universities in the Area With EE and CS Programs: the University of Texas at Dallas Programs: the University of Texas at Dallas (UTD), Southern Methodist University (SMU) and (UTD), Southern Methodist University (SMU) and the University of Texas at Arlington (UTA)the University of Texas at Arlington (UTA)““Telecom Corridors” in Richardson and Plano Telecom Corridors” in Richardson and Plano Texas Employ Approximately 70,000 all Centered Texas Employ Approximately 70,000 all Centered Around our Meeting LocationAround our Meeting Location



Dallas, Texas Intro: LogisticsDallas, Texas Intro: Logistics

9 Monthly Luncheon Meetings per Year with Technical 9 Monthly Luncheon Meetings per Year with Technical Presentations and Networking Events with an Average Presentations and Networking Events with an Average Monthly Attendance of 135 Delegates (Range is 120 to 220)Monthly Attendance of 135 Delegates (Range is 120 to 220)An Annual Symposium With an Average of 125 DelegatesAn Annual Symposium With an Average of 125 DelegatesE-Mails are Sent Twice Per MonthE-Mails are Sent Twice Per MonthThe Meeting Notices are Printed in the Dallas Morning The Meeting Notices are Printed in the Dallas Morning News As Well as Posted at Local Corporations such as News As Well as Posted at Local Corporations such as Nortel, Ericsson, Alcatel, MCI, Samsung, TI, EDS, and Nortel, Ericsson, Alcatel, MCI, Samsung, TI, EDS, and Many Smaller Companies and Start-UPsMany Smaller Companies and Start-UPs



Dallas, Texas Intro: LogisticsDallas, Texas Intro: Logistics

Dallas Collaborate with Numerous Non-Profit Groups in Dallas Collaborate with Numerous Non-Profit Groups in the Area Such as the Richardson Chamber of Commerce, the Area Such as the Richardson Chamber of Commerce, the DFW Homeland Security Alliance, the Chinese the DFW Homeland Security Alliance, the Chinese Institute of Engineers, and the MIT Enterprise ForumInstitute of Engineers, and the MIT Enterprise Forum

The Officers and Area Students Volunteer at our MeetingsThe Officers and Area Students Volunteer at our Meetings



Dallas, Texas Intro: FinancialsDallas, Texas Intro: Financials

Dallas Maintains a Bank Balance of about $30,000, Dallas Maintains a Bank Balance of about $30,000, or 2 Years Operating Expensesor 2 Years Operating Expenses

Typically no Monies Taken From COMSOC or the Typically no Monies Taken From COMSOC or the IEEEIEEE

Local Sponsors Provide about $15,000/Year and Local Sponsors Provide about $15,000/Year and the Operating Expenses are about $15,000/Yearthe Operating Expenses are about $15,000/Year



Dallas, Texas Intro: FinancialsDallas, Texas Intro: Financials

The Monthly Luncheon Meetings are Free and The Monthly Luncheon Meetings are Free and Open to The Public. The 3 Course Buffet Lunch is Open to The Public. The 3 Course Buffet Lunch is Free for Students and IEEE Life Members, $5 for Free for Students and IEEE Life Members, $5 for IEEE Members and $10 for Non-Members. Our IEEE Members and $10 for Non-Members. Our Cost is $10Cost is $10The Annual Symposium includes Breakfast, The Annual Symposium includes Breakfast, Lunch and Snacks and is $10 for Students, $25 for Lunch and Snacks and is $10 for Students, $25 for IEEE Members and $35 for Non-Members. Our IEEE Members and $35 for Non-Members. Our Cost is $25Cost is $25



Dallas, Texas - Attract and Retain VolunteersDallas, Texas - Attract and Retain Volunteers

Provide a Mission Statement for the Chapter. Provide a Mission Statement for the Chapter. Dallas States Dallas States That it Provides Educational and Networking Opportunities That it Provides Educational and Networking Opportunities for its Members and the Communityfor its Members and the CommunityHave an Organization Plan with Clearly Defined Goals Have an Organization Plan with Clearly Defined Goals Including Volunteer Time Required. Including Volunteer Time Required. Dallas has 12 Officers Dallas has 12 Officers each with 5-10 hours per Month of Responsibilitieseach with 5-10 hours per Month of ResponsibilitiesMake the Experience Fun and Exciting.Make the Experience Fun and Exciting. Dallas provides 2 Dallas provides 2 Networking Events per Year for the Volunteers and has one Networking Events per Year for the Volunteers and has one Paid Planning Meeting per Month and the Events are FreePaid Planning Meeting per Month and the Events are FreeExplain to the Members the Benefits of Community Explain to the Members the Benefits of Community Service. Service. Dallas recognizes the Volunteers at Each Monthly Dallas recognizes the Volunteers at Each Monthly Meetings and Tries to Provide Additional Networking Meetings and Tries to Provide Additional Networking OpportunitiesOpportunities



Dallas, Texas – Holding Successful MeetingsDallas, Texas – Holding Successful Meetings

Rotate the Program to Keep it Fresh. Rotate the Program to Keep it Fresh. Dallas rotates the Dallas rotates the Program from Wireless to Optical to Networks to Switching to Program from Wireless to Optical to Networks to Switching to Security Month After MonthSecurity Month After MonthPlan the Meeting in Advance and Give Enough Notice to Plan the Meeting in Advance and Give Enough Notice to Allow for Excellent Attendance. Allow for Excellent Attendance. Dallas plans 3 months in Dallas plans 3 months in Advance and E-Mails its List Twice per MonthAdvance and E-Mails its List Twice per MonthMix the Meetings With Technical, Networking and Mix the Meetings With Technical, Networking and Professional Development.Professional Development. Dallas provides a 15 Minute Dallas provides a 15 Minute Informal Followed by a 15 Minute Formal Professional Informal Followed by a 15 Minute Formal Professional Development Forum Followed by an Hour Technical Development Forum Followed by an Hour Technical PresentationPresentation



Dallas, Texas – Increasing MembershipDallas, Texas – Increasing Membership

Public Awareness. Public Awareness. Dallas works with collaborating Dallas works with collaborating associations such as the Chinese Institute of Engineers on associations such as the Chinese Institute of Engineers on joint programs to attract new membersjoint programs to attract new members

Membership Forms at Meetings. Membership Forms at Meetings. We have IEEE COMSOC, We have IEEE COMSOC, and VT Society Membership Forms at all of our Meetingsand VT Society Membership Forms at all of our Meetings

Explain Benefits of Membership.Explain Benefits of Membership. We Attempt to Make We Attempt to Make Membership Interesting and Exciting by Constantly Improving Membership Interesting and Exciting by Constantly Improving our Contentour Content



Dallas, Texas – Financing the ChapterDallas, Texas – Financing the Chapter

Start with Expenses Required For the Year. Start with Expenses Required For the Year. Dallas starts Dallas starts with the Expenses Required for the Year, $15,000, and with the Expenses Required for the Year, $15,000, and Figures Backwards for the Income RequirementsFigures Backwards for the Income RequirementsPlan for the Methods Which to Receive Income. Plan for the Methods Which to Receive Income. Sponsorships, Meetings, the IEEE Section, COMSOC, Sponsorships, Meetings, the IEEE Section, COMSOC, Special Seminars, etc.Special Seminars, etc.Sponsorships are an Excellent way to Balance the Books. Sponsorships are an Excellent way to Balance the Books. – Dallas has 8 sponsors from $5,000/year to $500/Year. Dallas has 8 sponsors from $5,000/year to $500/Year. – We have a Sponsorship Package and Invoice System We have a Sponsorship Package and Invoice System

which is given to ongoing and perspective sponsorswhich is given to ongoing and perspective sponsors– We Market to attendee companies and outside the group We Market to attendee companies and outside the group – There is a full time volunteer dedicated to this EffortThere is a full time volunteer dedicated to this Effort

2003 NA-RCCC “Growing a Successful Chapter”

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