2020-21 Discipline Collections Training

File Overview and Scenarios

School Discipline Files

SPED Discipline Files

Example Scenarios

• Overview of the Discipline by Action, Discipline by Student Demographics and the Firearm (GFSA) Discipline Files

• SPED Discipline and School Discipline

2

• Overview of the Discipline Action File

Collections/Files Covered

Discipline by Action

Firearm (GFSA)

Discipline

Discipline by Student

Demographics Discipline Action

3

Discipline Files – Most Severe Incident

4

• The Safe School Act; 22-32-109.1( 2) ( b) , C.R.S. requires that each violation must be reported only in the most serious category that is applicable to that violation

• If multiple violations occur in one incident, schools must determine which among the violations is deemed the “most serious” and report that one

• Generally, it is as the school's discretion to determine which violation is most serious, reach out to CSI with questions

• This is only applicable if there are multiple violations with one incident

Courtesy of cleanpng.com

Behavior/Action Issues in PowerSchool

5

Keep in mind when recording behaviors or actions

• Utilize the Incident Management section, not the Log Entries• At least one behavior must be defined for each offender• At least one action must be associated with each behavior• Once all behaviors have been created, drag onto the offender • Next, drag the action directly onto the behavior• Always match State reportable behaviors with a state reportable action.

These always contain a carat symbol ( ^)

Discipline Data Entry – PowerSchool

• If correctly entered, it should look like this • Both incident and action are State Reportable • The action is indented from the incident

• If resulting action is dragged prior to the incident, it is incorrect and will not report

• If action is dragged onto the offender, it will not report correctly

• The action must be indented

Don’t Forget to Submit!For a full review of the Discipline Data Entry Process, see the PS – Discipline Data Entry Training

Discipline Data Entry – Infinite Campus

Check to ensure added correctly, it should look like this with state reportable behavior and resolution

Click Save to complete the incident entry

For a full review of the Discipline Data Entry Process, see the IC – Discipline Data Entry Training

School Discipline File Overview

8

Discipline by Action

9

Count of Behaviors/Allegations per school • Most severe action taken per

behavior/allegation (behavior = incident)

• Only 1 incident/student reported • Referrals to Law Enforcement

reported in addition to most severe action taken (if applicable)

• New: Can be reported in aggregate or by SASID/LASID/Incident ID

Discipline by Action File

Courtesy of clipartpanda.com

Discipline by Action Behavior/Allegations

10

Discipline by Action File

Code Behavior/Allegation Type

01 Drug Violation

02 Alcohol Violation

03 Tobacco Violation

04 1st, 2nd Degree or Vehicular Assault

05 Dangerous Weapons

06 Robbery

07 Other Felony

08 Disobedience/Defiant or Repeated Interference

09 Detrimental Behavior

10 Destruction of School Property

12 Other Violation of Code of Conduct

13 3rd Degree Assault/Disorderly Conduct

14 Marijuana Violation

15 Sexual Violence/Battery

16 Rape or Attempted Rape

Code Allegation (CRDC Purposes)

17 Threats of Physical Attack

18 Allegations of harassment or bullying on the basis of sex

19 Allegations of harassment or bullying on the basis of race, color or national origin

20 Allegations of harassment or bullying on the basis of disability

21 Allegations of harassment or bullying on the basis of sexual orientation

22 Allegations of harassment or bullying on the basis of religion

Reported on CRDC

Discipline by Action –Sample File

11

Discipline by Action File

Example aggregated by behavior type

Discipline by Student Demographics File

12

By Aggregate By Optional Sort Field

One record per subset of students disciplined

Detailed information on students disciplined:

◦ Ethnicity/Race ◦ Gender ◦ Grade Level ◦ IDEA/Special Education status ◦ Section 504 Status ◦ ELL Status

Counts of students by action taken

One record per student incident/disciplined within the current school year

Student incidents identified by:

◦ SASID, LASID, or Incident ID

The Optional Sort Field is a new, optional field is new in 20-21 (included on all 3 files)

CSI recommends SASID or Incident ID be used when extracting with this option

Discipline by Demographics File

Two Options: Courtesy of clipartpanda.com

Discipline by Student Demographics File

13

Unduplicated count of the students:

If 1 student receives 3 in-school suspensions and expelled with services once, he/she would be reported as:

• 3 in the in-school suspensions • 1 in the expulsions with educational services • 1 in the unduplicated count of students disciplined

Discipline by Demographics File

Courtesy of clipartart.com

Discipline by Student Demographics – Sample File

14

Discipline by Demographics File

Example aggregated by demographic type

Firearm (GFSA) Discipline File

15

•One record per school and firearm weapon with counts of actions taken.

•No firearms to report = no file needed

•4 types of Firearms reported

•Expulsions reported are a subset of Dangerous Weapon Expulsions reported

Firearm (GFSA) Discipline

Firearm (GFSA) Discipline File

16

•4 Firearm Types:

Firearm (GFSA) Discipline

Firearm (GFSA) Discipline Sample File

17

Firearm (GFSA) Discipline

Example extracted and displayed by SASID

Opt

iona

l So

rt F

ield

SPED Discipline File Overview

18

SPED Discipline –Discipline Action File

19

The SPED Discipline collection contains one file, the Discipline Action File. Reports on students with disabilities who were subject to:

SPED Discipline – Discipline Action

Removals

• Unilateral Removals by School Personnel for drugs, weapons and/or serious bodily injury

• Removal based on a Hearing Officer Determination regarding likely injury

Disciplines

• In-school Suspensions• Out-of-school Suspensions totaling

less than 10 school days and totaling more than 10 school days

• Expulsions (with or without educational services)

Discipline Action File Guidance

20

SPED Discipline – Discipline Action

Include Exclude

Records for incidents that occur from July 1, 2020 through June 30, 2021

Students who were moved from their current educational placement as a result of a decision by the IEP team to change a student’s placement

Students who were removed by school personnel for drugs, weapons, or serious bodily injury and were reported as being suspended

Students who have cumulatively been suspended for less than half a school day, or what a half-day would be for that specific student

Students who are suspended pending an IEP team meeting in which the student’s IEP placements are changed

Parentally-placed in private school students

IEP team determines the appropriate setting where the student will receive educational services following an expulsion. Must be reported as suspension/expulsion and not unilateral removal

• All students reported must have an IEP and began receiving services.

Suspensions/Expulsions vs. Unilateral Removals Coding

21

Discipline= 00Special Education Removal Type =

01, 02

Special Education Removal

Reason= 01, 02

Discipline= 01, 02, 03

Special Education Removal Type =

00

Special Education Removal

Reason= 00

Suspension or Expulsion

Unilateral Removal

Incident Reporting Example Scenarios

22

School Discipline Reporting Incident Example 1

23

Incident

2 students receive in-school suspensions and are referred to law enforcement for tobacco use (1 incident)

Discipline by Action

• 1 Incident of tobacco violation• 1 In-School Suspension• 1 Referral to Law Enforcement

Discipline by Student

Demographics

• 1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement

• 1 Black, Female, 7th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement

Courtesy of clipart-library.com

School Discipline Incident Reporting Example 2

2 students fight and are suspended (1 OSS and 1 ISS)

Discipline by Student

Demographics File

1 White, Male, 10th

grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School

Suspended

1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School

Suspended

Discipline by Action

1 Incident of 3rd Degree Assault, Out of School

Suspension

Courtesy of clipart-library.com

School Discipline Reporting Incident Example 3

25

An allegation of harassment is reported. It is

determined to be based on religion. No student is disciplined.

Discipline by Action File

1 count of ‘Allegation of harassment or

bullying on the basis of religion’

Discipline by Student

Demographic File

No further information is

reported

Courtesy of clipart.email.com

SPED Discipline Out of School Suspension Example

26

Name of Field Coding Example Notes

Incident Identifier Leave blank CSI schools leave blank

Date of Incident 02/14/2021 Must be between 7/1/20-6/30/21

Discipline Action Identifier Leave blank CSI schools leave blank

Disciplines 02 Non-zero filled for all non-Unilateral Removals

Discipline Start Date 02/20/2021 Must be between 7/1/20-6/30/21

Discipline Action Length 0030 Length of 3 days

Special Education Removal Type

00 Zero-fill if not Unilateral Removal

Special Education Removal Reason

00 Zero-fill if not Unilateral Removal

Received Services During Expulsion

0 1 for Yes, 0 for No

Special Education Flag 1 Always 1 for all reported

SPED Discipline Expulsion Example

27

Name of Field Coding Example Notes

Incident Identifier Leave blank CSI schools leave blank

Date of Incident 02/14/2021 Must be between 7/1/20-6/30/21

Discipline Action Identifier Leave blank CSI schools leave blank

Disciplines 03 Non-zero filled for all non-Unilateral Removals

Discipline Start Date 02/20/2021 Must be between 7/1/20-6/30/21

Discipline Action Length 0400 Length of 40 days

Special Education Removal Type

00 Zero-fill if not Unilateral Removal

Special Education Removal Reason

00 Zero-fill if not Unilateral Removal

Received Services During Expulsion

0 1 for Yes, 0 for No

Special Education Flag 1 Always 1 for all reported

Thank you for Reviewing this Training

Contact the Submissions Inbox with Questions:Submissions_CSI@csi.state.co.us

28