2-D Barcode Project Individual Income Tax Return Presented by Ken Kerber [email protected]...
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Transcript of 2-D Barcode Project Individual Income Tax Return Presented by Ken Kerber [email protected]...
2-D Barcode Project 2-D Barcode Project Individual Income Tax Individual Income Tax
ReturnReturn
Presented by Ken KerberPresented by Ken Kerber [email protected]@Revenue.State.IL.US
Illinois Department of Revenue
Glen L. Bower, Director
Illinois Department of Revenue
Glen L. Bower, Director
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2-D Barcode Project2-D Barcode Project
Implemented January 2000Implemented January 2000
Software must be approved by Illinois Software must be approved by Illinois Department of RevenueDepartment of Revenue
Important to follow 2-D guidelines and Important to follow 2-D guidelines and standardsstandards
Anticipated volume First Year : 250,000 Anticipated volume First Year : 250,000 returnsreturns
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ObjectivesObjectives
Process Returns Process Returns fasterfaster
Reduce data entry Reduce data entry errorserrors
Capture more dataCapture more data
Reduce processing Reduce processing steps steps
Reduce Processing Reduce Processing CostCost
Speed up visibility on Speed up visibility on the systemthe system
Issue Refunds FasterIssue Refunds Faster
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Illinois Approach Illinois Approach
Develop 2D Develop 2D Specifications Specifications document IL-1351 document IL-1351
Develop 2D Test Case Develop 2D Test Case Document IL-1352Document IL-1352
Utilized a dynamic, Utilized a dynamic, variable approach to variable approach to barcode content barcode content
Barcode only contains Barcode only contains the documents that the documents that are present (I.e. if only are present (I.e. if only 2 W-2’s needed, 2 W-2’s needed, barcode continues barcode continues ONLY 2 W-2’s. ONLY 2 W-2’s.
Each form & schedule Each form & schedule has a form identifier has a form identifier as the first fieldas the first field
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Illinois Approach Illinois Approach
Developed scanning process Developed scanning process in-housein-house
Developed with Visual BasicDeveloped with Visual Basic
Integrated into our Electronic Filing Integrated into our Electronic Filing systemsystem
Purchased 12 barcode scanners Purchased 12 barcode scanners
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Issues Issues
Study the process setup and test to Study the process setup and test to maximize speed in capturemaximize speed in capture
Acquire the correct equipmentAcquire the correct equipment
Consider document preparation Consider document preparation time prior to scanningtime prior to scanning
Ensure you have established Ensure you have established efficient payment handlingefficient payment handling
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CostCost
12 Scanners & cables $20,217.25
12 Scanner Stands $960.00
DLL Software License $3,500.00
Temps (2 for 15 weeks) $9,585.00
Total Cost $34,262.25
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Savings Savings
Returns Scanned as of 08/02/2000(average “keystrokes” of data – 377per return)
238,450
Average Key Strokes data entered perreturn (based on a paper return) 130
Total Keystrokes 30,998,500
Savings at $1.64 per 1,000 keystrokes $50,837.54
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Net Savings Net Savings
Total Cost $34,262.25
Total Savings $50,837.54
First Year Net Savings $16,575.29
Illinois 2-D Barcode Illinois 2-D Barcode SystemSystem
System Screen Designs System Screen Designs
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Step 1 - Initial Login Screen
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Step 2 - Batch Setup Screen
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Step 3 - Scan Document Locator Number
(1 dimensional barcode)
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Step 4 - Scan 2D Barcode
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Step 5. Good Scan -
Correct number of fields per form or schedule
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Step - 6 - Batch completed, close batch
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FutureFuture
Modify the 2D Specifications Modify the 2D Specifications Document based on FTA Document based on FTA Standards recommendationsStandards recommendations
Discussing additional Discussing additional processes, such as imaging processes, such as imaging and scanning from the and scanning from the imageimage
Discussing additional Discussing additional returns, such as Sales Tax returns, such as Sales Tax or Business Income Taxor Business Income Tax
Changing to accommodate Changing to accommodate law changed for 2001law changed for 2001
Including additional Including additional credits : Earned Income credits : Earned Income and Tuition Tax and Tuition Tax
Include Direct Deposit Include Direct Deposit optionoption
Expand availability to all Expand availability to all tax practitionerstax practitioners
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QUESTIONS ? QUESTIONS ?
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Contact UsContact UsElectronic Commerce Section
Account Processing Division
Information Services
Illinois Department of Revenue
101 W Jefferson MC 1-139
Springfield, IL. 62706
Phone (217) 785-2971 Fax (217) 524-2552
www.revenue.state.il.us
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Thank YouThank You