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About this Manual

NotationsThe following notations may be used in this manual. • MicrosoftWindows764-bitEditionoperatingsystemWindows7(64bitversion)*• MicrosoftWindowsVista™64-bitEditionoperatingsystemWindowsVista(64bitversion)*

• MicrosoftWindowsServer2008R264-bitEditionoperatingsystemWindowsServer2008R2*

• MicrosoftWindowsServer200864-bitEditionoperatingsystemWindowsServer2008(64bitversion)*

• MicrosoftWindowsXPx64EditionoperatingsystemWindowsXP(x64version)*• MicrosoftWindowsServer™2003x64EditionoperatingsystemWindowsServer2003(x64version)*

• MicrosoftWindows7operatingsystemWindows7*• MicrosoftWindowsVista™operatingsystemWindowsVista*• MicrosoftWindowsServer2008operatingsystemWindowsServer2008*• MicrosoftWindowsXPoperatingsystemWindowsXP*• MicrosoftWindowsServer™2003operatingsystemWindowsServer2003*• MicrosoftWindows2000operatingsystemWindows2000• GenericnameforWindows,WindowsVista,WindowsServer2008R2,WindowsServer2008,WindowsXP,WindowsServer2003,Windows2000Windows

* Ifthereisnospecialdescription,64bitversionisincludedinWindows7,WindowsVista,WindowsServer2008,WindowsXPandWindowsServer2003.

• MacOS9.0/9.0.4/9.1/9.2/9.2.1/9.2.2MacOS• MacOSX10.3andlaterMacOSX• GenericnameforMacOS9.0/9.0.4/9.1/9.2/9.2.1/9.2.2,andMacOSX10.3orlater Macintosh

Terms

Note! Cautionsorrestrictionsthatarerequiredtooperatethissoftwarecorrectly. Besuretoreadsectionswiththismarktoensureoperationsareperformedcorrectly.

Memo Indicatesinformationthatisusefultoknoworrefertowhenusingthesoftware.Youshouldreadsectionswiththismark.

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Important

Trademark Information OKIisaregisteredtrademarkofOkiElectricIndustryCo.,Ltd.Microsoft,Windows,WindowsServer,WindowsVista,Excel,andActiveDirectoryarethetrademarksorregisteredtrademarksofMicrosoftCorporationintheUnitedStatesandothercountries.MacintoshandMacOSarethetrademarksorregisteredtrademarksofAppleComputersInc.intheUnitedStatesandothercountries.PageMakeristhetrademarkorregisteredtrademarkofAdobeSystemsIncorporatedintheUnitedStatesandothercountries.SDMemoryCardisthetrademarkorregisteredtrademarkofSDAssociation.Otherproductnamesandbrandnamesareregisteredtrademarksortrademarksoftheirproprietors.

About This Manual 1.Unauthorizedcopyingofthismanualinwholeorinpartisstrictlyforbidden.2.Thecontentsofthismanualmaybechangedatanytimewithoutpriornotice.3.Everyefforthasbeenmadetoensurethattheinformationinthisdocumentiscomplete,accurateandup-to-date.However,intheunlikelyeventyoufindamistakeormissingentry,pleasecontactyourlocalvendor.

4.Whileallreasonableeffortshavebeenmadetomakethisdocumentasaccurateandhelpfulaspossible,wemakenowarrantyofanykind,expressedorimplied,astotheaccuracyorcompletenessoftheinformationcontainedherein.

Manual Copyright OkiDataCorporationownstheentirecopyrighttothismanual.Unauthorizedreproduction,transcription,andtranslationofthisdocumentareprohibited.YoumustobtainwrittenpermissionfromOkiDataCorporationtoreproduce,transcribe,ortranslateanysectionsofthis manual.

©2012OkiDataCorporation

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License Agreement Pleasereadthefollowinglicenseagreementbeforeusingthissoftware.ThissoftwareincludesPrintJobAccounting,PrintJobAccountingEnterprise,PrintJobAccountingClient,andallrelatedexplanatorymaterialsprovidedbyOkiDataCorporation(hereinafterOkiData).Byusingthissoftware,youareconsentingtobeboundbythisagreementwithOkiData,andagreetotheconditionsoutlinedherein.

1.ThissoftwarecanonlybeusedwiththecorrespondingOkiDataprinter. TheuserisonlypermittedtoinstallonecopyofPrintJobAccounting(orPrintJobAccountingEnterprise)ononecomputer.Youarerequiredtopurchaseadditionalsoftwareinordertousethissoftwareontwoormorecomputers.

PrintJobAccountingClientcanbeinstalledanusedonanynumberofcomputers.

2.OwnershipofallcopyrightsassociatedwiththissoftwareandanycopiesthereinbelongtoOkiDataandanylicenserwhohasbeengrantedlicensingrightsbyOkiData.Thecustomerisnotgrantedanyrightstothissoftwareotherthantherightsdescribedinthisagreement.Otherthantheinstallationdescribedinarticle1above,thecustomerisnotpermittedtoduplicatethissoftwareinwholeorinpart,ortopermitathirdparttoduplicatethissoftwareinwholeorinpart.Thecustomeragreesnottorevise,modify,translate,reverseengineer,reversecompile,ordisassemblethissoftware.

3.Thecustomeragreesnottorent,loan,lease,distribute,copy,ortransferthissoftwareinanyway.Thecustomeralsoagreesnottoforward,transfer,exportorre-exportthissoftwareoutsideJapan,andnottousethissoftwareforanyunlawfulactivities.

4.Ifthecustomerviolatesanyofthetermsofthisagreement,OkiDatacaninstructthecustomertostopusingthesoftwareandterminatethelicenseagreement.Insuchacaseinwhichthelicenseagreementisterminated,thecustomershallceaseuseoftheoriginalsoftwareandallcopies,anddestroyallcopiesofthesoftware.

5.Withinaperiodof90(ninety)daysfromthepurchaseofthissoftware,ifaphysicaldefecttotherecordingmediaonwhichthissoftwareisstoredpreventproperuseofthesoftware,OkiDatawillprovideareplacementequivalentitem.Ifthesoftwaredoesnotoperatecorrectlyforanyotherreason,OkiDatawillprovidearefundtothecustomerthatislimitedtotheequivalentcostpaidforthesoftware.However,OkiDataprovidesnowarrantywhatsoeverforanycasesinwhichthesoftwaredoesnotoperatethatarecausedbyaccidents,improperhandling,ormisuseofthesoftwarebythecustomer.FurthermoreOkiDataprovidesnowarrantywhatsoeveragainstproblemsthatariseduetointerferencefromothersoftwareonthecustomer'scomputer.

6.Theselection,use,andresultsofusingthissoftwareareentirelytheresponsibilityofthecustomer.

7.Thissoftwaremaybechangedorimprovedwithnopriorwarning.However,irrespectiveofcustomerwishes,OkiDataisnotobligedtoprovideanykindofmaintenanceservicesuchasbugfixes,modifiedcontents,orrevisededitionsofthissoftware.Furthermore,OkiDataisnotobligedtoprovidethecustomerwithbuginformation,detailsofmodifiedcontents,orothersuchrevisioninformationofthissoftware.

8.OkiDataisnotobligedtoprovideanykindofbugfixesormaintenanceserviceforanysoftwaremanufacturedbyadifferentcompanythatisprovidedwiththissoftware.

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1. Before Setup .....................................................................12WhatisPrintJobAccouting? ....................................................................................... 12

SpecialFeaturesofPrintJobAccouting..............................................................................12PrintJobAccoutingMechanisms ......................................................................................13

PrintJobAccoutingConfiguration ................................................................................ 14

PrintJobAccoutingInstallationProcess ........................................................................ 15

Settingupserversoftware .............................................................................................15SettingupClientSoftware ..............................................................................................15

PreparingUserInformation ........................................................................................ 16

Informationrequiredforsettings .....................................................................................16ExampleofassigningtheJobAccountID ..........................................................................18

2. Setting up the server software ...........................................22OperatingEnvironment .............................................................................................. 22

Installingtheserversoftware ...................................................................................... 22

Serversoftwarewindowconfiguration .......................................................................... 23

Settinguptheserversoftware ..................................................................................... 24

ConfiguringActiveDirectorysettings(OnlyEnterpriseedition) .............................................24ConfiguringDatabasesettings(OnlyEnterpriseedition) ......................................................24Addingaprinterthatacquiresthelog ..............................................................................25RegisteringtheJobAccountIDandName ........................................................................29Managingmultipleprintersasagroup..............................................................................32Changingtheprintergroup .............................................................................................33Deletingtheprintergroup ..............................................................................................33Backingupprintersettings .............................................................................................33Restoringprintersettings ...............................................................................................34

3. Setting up the client software ............................................38SettingupinWindows ............................................................................................... 38

OperatingEnvironment ..................................................................................................38InstallingtheClientSoftware ...........................................................................................38SettingJobAccountingMode ...........................................................................................38

SettingupinMacOS .................................................................................................. 40

Configuringtheplugins ...................................................................................................40

SettingupinMacOSX ............................................................................................... 40

OperatingEnvironment ..................................................................................................40Installingtheclientsoftware ............................................................................................40RegisteringtheJobAccountingID ......................................................................................40Registeringmultipleuserstogether ..................................................................................41ChangingtheJobAccountingIDandUserName ..................................................................42DeletingtheJobAccountingIDandUserName ....................................................................42

4. Job Account ID Management ..............................................44AddingtheJobAccountID ......................................................................................... 44

Addingmanually ...........................................................................................................44CreatingaCSVfiletoaddinabatch ................................................................................46ImportingusersregisteredinWindows ............................................................................48Settingfunctionsoruserestrictions .................................................................................49

Contents

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RegisteringthesameJobAccountIDtomultipleprinters ............................................... 52

Managingmultipleusersasagroup .................................................................................53Changingtheusergroup ...............................................................................................57

DeletingaJobAccountIDorUserGroup ..................................................................... 58

ChangingJobAccountIDandUserGroupsettings ......................................................... 59

JobAccountIDtab ........................................................................................................59UserRestrictiontab ........................................................................................................60LimitValuetab ..............................................................................................................60ValidPeriod ...................................................................................................................61

CheckingtheusagestatusofindividualJobAccountIDsandUserGroups ........................ 61

Checkingtheusagestatus .............................................................................................61Resettingtheusagestatus .............................................................................................62

Receivinglogresultsbye-mail ................................................................................... 63

AssociatingJobAccountIDstoauthenticationusers ....................................................... 64

Addingmanually ...........................................................................................................64CreatingaCSVfiletoaddinabatch ................................................................................66ImportingusersregisteredinWindows ............................................................................67Importingfromadifferentprinter ....................................................................................69

5. Managing use restrictions .................................................72Settinguserestrictionstotheloginname .................................................................... 72

Addingmanually ...........................................................................................................72Addingfromthelog .......................................................................................................73CreatingaCSVfiletoaddinabatch ................................................................................74ImportingusersregisteredinWindows ............................................................................76Addingunregistereditemsettings ...................................................................................77

Settinguserestrictionstotheapplicationname ............................................................ 78

Addingmanually ...........................................................................................................78Addingfromthelog .......................................................................................................80Addingunregistereditemsettings ...................................................................................81

Settinguserestrictionstothedocumentname ............................................................. 82


Settinguserestrictionstothehostname ..................................................................... 85


Addingsettingstoprinters ......................................................................................... 89

Displayinguserestrictionsthatarealreadyregisteredinprinters .................................... 89

Deletinguserestrictions ............................................................................................ 90

Changinguserestrictions ........................................................................................... 91

Deletingalluserestrictions ........................................................................................ 93

Temporarilydisablinguserestrictions .......................................................................... 94

Enablinguserestrictions ............................................................................................ 95

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6. Syncing with Active Directory User Information ................98SettingtheprintertobelinkedwithActiveDirectory ..................................................... 98

ConfiguringtheActiveDirectorysettings ......................................................................100

ConnectingtoanActiveDirectoryinaspecifieddomain ...................................................102Toaddattributestothedisplayeduserlist ......................................................................104Tohideattributesintheuserlist ...................................................................................105Tochangetheorderofattributesdisplayedintheuserlist ................................................106SpecifyingattributesforobtainingICcardinformation .....................................................107

AddinganActiveDirectoryuser ..................................................................................108

Searchingforusers .....................................................................................................108Referencingmembersthatbelongtogroups ...................................................................110Settinguserestrictionsorlimitvalues ............................................................................110Copyingusersettingsfromothergroups ........................................................................113Applyingsettingstotheprinter .....................................................................................113

ChangingActiveDirectoryusersettings ......................................................................115

Changingtheprioritylevelofgroups..............................................................................118Applyingsettingstotheprinter .....................................................................................119

DeletinganActiveDirectoryuser ................................................................................120

AssigningaJobAccountIDtoanActiveDirectoryuser .................................................121

AutomaticallyassigningaJobAccountID .......................................................................121ManuallyassigningaJobAccountID ..............................................................................122AssigningaJobAccountIDfromafile ...........................................................................123ChangingtheassignedJobAccountID ...........................................................................125

Exportingdataforclientsoftware ...............................................................................126

ExportingtheICcardcompatibilitytable .....................................................................127

SettingtheprintertowhichtheICcardcompatibilitytableisregistered ..............................127CreatingtheICcardcompatibilitytable ..........................................................................129AddingICcardinformationtotheICcardcompatibilitytable ............................................130RegisteringtheICcardcompatibilitytabletotheprinter ..................................................133Displayingerrormessagesatserversoftwarestartup .......................................................134Sendinganerrornotificationmailtotheadministrator .....................................................135PermittingalternativeauthenticationtoICcards .............................................................136

Settingtheautomaticupdateservice ..........................................................................137

Immediatelyupdatingusersettings ...............................................................................139

Selectingtheuserstoapplysettingsto ........................................................................139

7. Saving managed data to the database .............................142Configuringthedatabasesoftwaresettings .................................................................142

ConnectingusingMicrosoftSQLServerorMicrosoftSQLServerExpress .............................142ConnectingtoMySQLDatabase .....................................................................................142

Settingsforconnectingtothedatabase ......................................................................143

Settingtheprinterforrecordingmanageddatatothedatabase .....................................144

Exportingthefeestothedatabase .............................................................................146

Deletingfeesfromthedatabase ................................................................................147

Exportingthelogtothedatabase...............................................................................149

Deletinglogsfromthedatabase .................................................................................150

Exportingtheprinteruserstothedatabase .................................................................151

Registeringdatabaseconnectionusers ........................................................................152

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Changingthepermissionsfordatabaseconnectionusers ...............................................154

Changingthepasswordfordatabaseconnectionusers ..................................................156

Deletingdatabaseconnectionusers ............................................................................157

Updatingthedatabasetothenewestversion ...............................................................159

Displayingerrormessagesatserversoftwarestartup ...................................................160

Sendinganerrornotificationmailtotheadministrator ..................................................161

Creatingawebsite[MicrosoftWindows7] ...................................................................162

Installingtheinternetinformationservice .......................................................................162ConfiguresettingsforbrowsingaMicrosoftAccessdatabase .............................................163ConfiguresettingsforbrowsingaMySQLdatabase ..........................................................163CheckingtheversionofMicrosoftSQLServerorMicrosoftSQLServerExpress ....................163Creatingawebsite ......................................................................................................163Settingthewebsite .....................................................................................................164AccessingusingtheWindowsauthenticationmethod .......................................................164AccessingusingtheUserauthenticationmethod..............................................................164

Creatingawebsite[MicrosoftWindowsServer2008] ....................................................165


Creatingawebsite[MicrosoftWindowsVista] ..............................................................167


Creatingawebsite[MicrosoftWindowsServer2003,XP,2000] ......................................171

Creatingawebsite ......................................................................................................171Settingthewebsite .....................................................................................................172AccessingusingtheWindowsauthenticationmethod .......................................................172AccessingusingtheUserauthenticationmethod..............................................................172Browsingthedatabasefromthewebsite ........................................................................172

8. Fees ................................................................................176Creatingfeechargedefinitions ..................................................................................176

Creatingadefinition ....................................................................................................176Settingprinterfeedefinitions ........................................................................................181

Changingfeechargedefinitions .................................................................................182

Deletingfeechargedefinitions ...................................................................................182

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9. Operating the Log ...........................................................184WhatistheLog? ......................................................................................................184

AcquiringtheLog .....................................................................................................184

Informationthatcanbeacquired ..................................................................................184Changingthelogacquisitionintervalandtime ................................................................190Changing the deadline .................................................................................................191Immediatelyacquiringthelog .......................................................................................192Notifyingtheprinterofthetime ....................................................................................192Changingthelogsavelocation ......................................................................................193

DisplayingtheLog ...................................................................................................193

DisplayingtheLog .......................................................................................................193Displayingalllogitems(detaildisplay)...........................................................................195Changinglogitemstobedisplayed ................................................................................195

DeletingtheLog ......................................................................................................196

OutputtingtheLogasaCSVfile ................................................................................196

OutputtingasaCSVfile ...............................................................................................196Changinglogitemstobeexported ................................................................................197AutomaticallyoutputtingtheLogasaCSVfile ................................................................197Sendingamailtothelogadministrator ..........................................................................198

Exitinglogacquisition ...............................................................................................198

10. Aggregating logs ...........................................................202Aggregatinglogs ......................................................................................................202

Itemsthatcanbeaggregated .......................................................................................202Displayingtheaggregate ..............................................................................................205Displayingallaggregateditems(detaildisplay) ...............................................................206Changingaggregateitems .............................................................................................207

OutputtingtheaggregationresultsasaCSVfile ...........................................................207

OutputtingasaCSVfile ...............................................................................................207Changingthelogitemstobeexported ...........................................................................208

11. Client Software .............................................................210ChangingJobAccountingMode ..................................................................................210

TypesofJobAccountingMode .......................................................................................210UsingTabMode...........................................................................................................211UsingPopupMode .......................................................................................................212SwitchingeachuserforaJobAccountIDinhiddenmode .................................................213Acquiringuserinformationfromfilesinhidemode ...........................................................215UsingthesameJobAccountIDforallusersinhidemode .................................................216Usinginanunsupportedmode ......................................................................................217

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12. Operation and Management ..........................................220OperationandManagement ......................................................................................220

Settingtheoutgoingmailfunction ..................................................................................220Sendingprintprohibited/permittedbymail .....................................................................223Notifyingthelogacquisitionstatusbyemail ...................................................................224Limitingthesizeandnumberofattachments ..................................................................224Carryingovertheunusedprintlimitquantity ..................................................................225Deletingaregisteredprinter ..........................................................................................226ChangingtheprinterconnectiondestinationorIPaddress ................................................227AutomaticallyreconnectingwhentheprinterIPaddressischanged ...................................228Tochangetheservertoadifferentcomputer ..................................................................229CheckingtheserverID ................................................................................................229Installing/uninstallingabuilt-inharddiskorSDmemorycardtotheprinter ........................230Prohibitinginitializationofthebuilt-inharddisk,SDmemorycard,orflashmemory .................230Operationswhenthelogisfull ......................................................................................231Updatingsettinginformationwhenanoptionisinstalled(OnlyEnterpriseedition) ................231Changingthenumberofprintersconnectedatthesametime ...........................................232

Uninstallingsoftware ................................................................................................233

Uninstallingserversoftware ..........................................................................................233Uninstallingtheclientsoftware(Windows) ......................................................................234Uninstallingplugins(MacOS) ........................................................................................234Uninstallingclientsoftware(MacOSX) ..........................................................................234

13. Troubleshooting ............................................................236

1. Before Setup

WhatisPrintJobAccouting? ...........12

PrintJobAccoutingConfiguration ...........14

PrintJobAccoutingInstallationProcess ...........15

PreparingUserInformation ...........16

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1

1.BeforeSetup

1. Before Setup ThissectionexplainsthemechanismsandconfigurationofPrintJobAccouting,andthecontentsthatneedtobedecidedbeforesetup.

What is Print Job Accouting? PrintJobAccoutingsetsdetailedprintrestrictionsonprintjobsprintedfromcomputersaccordingtoindividualusersandprinters,andacquiresandsummarizesprintjobinformationin a log.

Special Features of Print Job Accouting

ManagementofPrintRestrictions

• Multipleusersandprinterscanbeputtogetherintogroups,andsettingsforallowinganddisallowingprintingorcolorprintingforeachgroupcanbeconfigured.

• Settingsforallowingordisallowingtheprintingorcolorprintingoftheloginname,applicationname,documentnameorhostnamecanbeconfigured.

• Upperlimitsforthenumberofprintscanbesetaccordingtouser,printer,usergroupandprintergroup.

• Printingcostscanbechargedaccordingtouserandusergroup.Printingcostscanbesetaccordingtosuchfactorsasquantityandpapersize.Also,differentfeescanbesetforindividualprinters.

• SettingsforallowingordisallowingprintingorcolorprintingcanbeconfiguredforusersorgroupsregisteredintheActiveDirectory.(OnlyEnterpriseedition)

• PrintingcostscanbechargedaccordingtousersandgroupsintheActiveDirectory.(OnlyEnterpriseedition)

LogAcquisitionandSummary

• Informationincludedtheprinteddateandtime,username,quantityandpapersizecanbeacquiredandsummarizedinthelog.

• ThelogcanbeoutputasaCSVfileforuseincommerciallyavailablespreadsheetsoftware.

• InformationsuchasloginformationcanalsobesavedinanSQLdatabaseandbrowsedfromawebbrowser.

Memo ACSVfileisatextfileseparatedbycommas,andisafileformatthatiscommonlyusedforconvertingdatabetweenspreadsheetsanddatabasemanagementsoftware.

SupportforbothWindowsandMacintoshoperatingenvironments

• BothWindowsandMacintoshoperatingenvironmentsaresupportedasclientenvironments.

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1

1.BeforeSetup

Print Job Accouting Mechanisms 1Whentheusersendsaprintjob,2thejobinformationisstoredasalogontheprinter'sbuilt-inharddiskorflashmemory,andthe3PrintJobAccoutingserversoftwareobtainsthelog.Theinformationobtainedbytheserversoftwareisdeletedfromtheprinter. 4 The log obtained in 3issavedtotheSQLdatabase.(OnlyEnterpriseedition)5 UserorgroupinformationregisteredintheActiveDirectoryisreferenced.(OnlyEnterpriseedition)

Client Computer PrintJob Accounting Server

Printer SQL Database Server

Active Directory Server

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1

1.BeforeSetup

Print Job Accouting Configuration PrintJobAccoutingserversoftware(Windows)

Thisisamanagementtoolforthesystemadministrator.Registrationofprintersandusers,andprint

limitationsettingscanbeconfigured.Also,thelogisobtainedandsavedfromtheprinterataset

schedule.

Thisiscalledserversoftware.

PrintJobAccountingClientSoftware(Windows)

InstallontotheWindowsclientcomputer.

Setthesettingmethod(jobaccountmode)forsettingtheUserNameandJobAccountIDintheclient

computer.

ThisiscalledClientSoftware.

PrintJobAccountingClientPlugin(MacOS)

ThisisautomaticallyinstalledwhentheMacOSPSprinterdriverisinstalled.Apanelforsettingthe

UserNameandJobAccountingIDisaddedtotheprintdialog.

Thisiscalledaplugin.

PrintJobAccountingClientSoftware(MacOSX)

ThisisinstalledintheMacOSXclientcomputer.

SettheUsernameandJobAccountingIDontheclientcomputer.

OnlytheMacOSXPSprinterdriverisenabled.

ThisiscalledClientSoftware.

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1

1.BeforeSetup

Print Job Accouting Installation Process

Setting up server software

PrepareJobAccountID,nameandUserNameinformation.

Installingtheserversoftware.Fordetailsonhowtosetupthesoftware,seethe"InstallationManual(tentative

name)".

Ifrequired,configuresoftwarethatisrelatedtotheserversoftware.(OnlyEnterpriseedition)

Configuretheprinterintheserversoftware.

RegistertheJobAccountIDandname.

Setting up Client Software

ForWindows ForMacOS ForMacOSX

InstalltheClientSoftware.

Configuretheplugins. InstalltheClientSoftware.

SelectJobAccountingMode.

SettheUserNameandJobAccountingID.

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1

1.BeforeSetup

Preparing User Information InPrintJobAccouting,settheuserfortheserversoftwareandClientSoftware/plugin.Beforesetup,itisnecessarytodecidewhichuserswillusetheprinter.

Note! •Userscanbeadded/deletedatalaterdate.Fordetails,see"JobAccountIDmanagement"(page44).

•WhenusingincombinationwithActiveDirectory,itisnotnecessarytodecidewhichuserswillusetheprinter.Fordetails,see"SyncingwithActiveDirectoryuserinformation"(page98).(OnlyEnterpriseedition)

Information required for settings Inordertoconfigureusersettings,JobAccountID,nameandUserNameinformationisrequired.Readtheexplanationbelowcarefully,andpreparetheJobAccountID,nameandUserNameinformationaccordingtotheobjectivesoftheprintrestrictionsandlog.

Serversoftware

Settinginformation

Details Registrationrange

JobAccountID ThisnumberisusedtorecognizeusersinPrintJobAccouting.Assignedtoeachuser,settingssuchasprintrestrictions

andcostburdenaresetforeachJob

AccountIDontheserversoftware.

1~999999999

Name ThisnameisappliedtomaketheJobAccountIDeasytodistinguish.

Upto80characters(Namescannotinclude"")

ClientSoftware/Plugin

Settinginformation


JobAccountID ThisnumberisusedtorecognizeusersinPrintJobAccouting.Whenprintrestrictionsorlogsareconfiguredforeachdepartment,thesameIDisassignedtoalluserswithinthedepartment.WhenprintingisperformedwithoutsettingtheJobAccountID,printingisperformedbyanunregistereduserand0remainsastheJobAccountIDinthelog.

1~999999999

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1

1.BeforeSetup

Settinginformation


Name Thissettingisforrecognizingtheactualuserwhoorderedtheprintjobfromtheclientcomputer.Thisinformationisstoredinthe"User"sectionofthelog.WhenprintingisperformedfromaWindowsorMacOSXcomputerthatisnotconfiguredwiththeClientSoftware,theuserisanunregistereduser,JobAccountIDis0,andtheusernameusedtologontoeitherWindowsorMacOSXremainsinthelogastheUserName.WhenprintingisperformedfromaMacOScomputerthatisnotconfiguredwiththe"JobAccounting"panel,theuserisanunregistereduser,JobAccountingIDis0,andUserNameremainsasablankspaceinthelog.

Upto80characters(Namescannotinclude"")

Note! DependingonapplicationssuchastheWindowsversionofPageMaker,datathatdoesnotuseprinterdriversmaybecreated.

Inthiscase,theuserisanunregistereduser,JobAccountIDis0,andUserNameisremainsasablankspaceinthelog.

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1

1.BeforeSetup

Example of assigning the Job Account ID Thefollowingusagemethodsarepossibledependingonhowthesettingsandlimitationsareconfiguredandtheloggingmethod.

ExampleofUse ServersoftwaresettingsClientSoftware/Plugin

Settings

Whenyouwanttopermitprintingforonlysomeusers.

SettheJobAccountIDandnameonlytouserswhoarepermittedtoprint.UnregisteredIDsareprohibitedfromprinting.

SettheJobAccountIDsthatarepermittedtoprint.

Whenyouwanttopermitcolorprintingforonlysomeusers.

SettheJobAccountIDandnameonlytouserswhoarepermittedtoprintincolor.UnregisteredIDsareprohibitedfromcolorprinting.

SettheJobAccountIDsthatarepermittedtoprint.

Whenyouwanttokeeparecordoftheprintinglimitations and log foreachuser.

SetauniqueJobAccountIDandnameforeachusersotherearenoduplications.

SettheUserNameandJobAccountIDforeachusersotherearenoduplications.

Whenyouwanttokeeparecordoftheprintinglimitations and logforeachdepartment.

SetaJobAccountIDandnameforeachdepartment.Wheninformationistotaledfor[JobAccountID], the log foreachdepartmentcanbeobtained.

SettheJobAccountIDassignedtothedepartment,andsetthenameoftheuserthatisprintingastheUserName.

Whenyouwanttoplaceprintrestrictionsoneachdepartment,butlogprintingineachperson'sname.

SetaJobAccountIDandnameforeachdepartment.Wheninformationistotaledfor[UserName], thelogforeachusercanbeobtained.

SettheJobAccountIDassignedtothedepartment,andsetthenameoftheuserthatisprintingastheUserName.

Whenyouwanttoapplyprintlimitations and obtainlogsforeachdepartment,yetalsoapplylimitations and obtainlogsforeachuser.

SetauniqueJobAccountIDandnameforeachusersotherearenoduplications.Divideusersintousergroupsaccordingtodepartment.

SettheUserNameandJobAccountIDforeachusersotherearenoduplications.

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1

1.BeforeSetup

ExampleofUse ServersoftwaresettingsClientSoftware/Plugin

Settings

Whenyouwanttojustcollectaprintlogwithoutimposingprintrestrictions.

TheJobAccountIDandnamedo not need to be set. Wheninformationistotaledfor[UserName],thelogforeachusercanbeobtained.

TheClientSoftwaredoesnotneedtobeinstalledontheclientcomputer.TheloginusernameusedforWindowsorMacOSXremainsinthelogastheUserName.

TheJobAccountingIDissetasdesired,andtheUserNameissetastheusernameforprinting.

IfPrintJobAccoutingassociateswithActiveDirectory,LoginnameandCardIDregisteredonActiveDirectoryinadvancecanbeusedastheuserinformation.(OnlyEnterpriseedition)CardIDisregisteredtoassigntounusedarbitraryattributewithActiveDirectory.

SettinginformationforActiveDirectory

Details

Loginname ThisnameisusedtologintoWindows.

CardID ThisIDisthemeaninginformationwhichcanidentifyacard.

Memo FordetailonusableCardID,refertoCardSecureKitusermanual.

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Memo

1

1.BeforeSetup

2. Setting up the server software

OperatingEnvironment ...........22

Installingtheserversoftware ............22

Serversoftwarewindowconfiguration ...........23

Settinguptheserversoftware ............24

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2.Settinguptheserversoftware

2

Installing the server software

Fordetailsonhowtoinstalltheserversoftware,seethe"InstallationManual".

2. Setting up the server softwareThissectionexplainshowtosetupthePrintJobAccoutingserversoftware.

Note! Thewindowandsettingcontentsdifferdependingontheprintermodel.

Operating Environment Windows7/Windows7(64bitversion)

WindowsVista/WindowsVista(64bitversion)

WindowsServer2008R2

WindowsServer2008/WindowsServer2008(x64version)

WindowsXP/WindowsXP(x64version)

WindowsServer2003/WindowsServer2003(x64version)

Windows2000

Note! •Thecomputerinwhichtheserversoftwareisinstalledneedstoremainswitchedon,orneedstoberunningatthetimeatwhichthelogissettobeobtainedfromtheprinter.

•Approximately3MBofharddiskspaceisrequiredtosave10,000logentriesonthecomputer.

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2


Server software window configuration

123456

7

8

1[File]Menu Commandsforexitingtheserversoftwarearedisplayed.

2[Printer]Menu Commandsforadding,deletingandmanagingprintersthatobtainlogsaredisplayed.

3[Log]Menu Logsandsummariesaredisplayed,andcommandsforwritingtofilesarealsodisplayed.

Memo Itemsinthe[Printer]menuand[Log]menucanalsobeselectedbyright-clickingthemouseontheprinterorlogtobeoperated,andselectingthecommand.

4[Policy]Menu Commandsforsettingtheusagelimitationsaredisplayed.

5[Option]Menu Commandsforsettingtheoptionsaredisplayed.

6[Help]Menu YoucanviewtheServerID,helpandversioninformation.

7Selectionwindow PrintersmanagedusingPrintJobAccoutingandobtainedlogsaredisplayedinatreeformataccordingtoprinteranddate.

ThetreecanbeopenedandclosedusingthesamestandardoperationsasWindowsExplorer.Thetreeisintheclosedstatedirectlyafterstartingtheserversoftware,andneedstobeopenedinordertoselectitems.

8Detailswindow Double-clickthe[Printer]thatisattheoriginofthetreeintheselectionwindow,andtheaddress,groupitbelongsto,logobtained/unobtainedstatus,anddateonwhichthelastlogwasobtainedforprintersmanagedbyPrintJobAccoutingaredisplayed.

Double-clickthelogintheselectionwindowtodisplaythelog.

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2


Starting the server softwareNote! •Theserversoftwaresettingscannot

beconfiguredwithoutcomputeradministratorauthority.

•WhenthesimpleuserswitchingfunctionisusedinWindowsXPtoswitchusers,thesesettingscanonlybeconfiguredintheuserwheretheserversoftwarewasfirststarted.

1CheckthattheprinterpowerisON.

2Select[Start]>[AllPrograms]([Programs]inWindows2000)>[OkiData]>[PrintJobAccouting]>[PrintJobAccouting].

Whenthe[UserAccountControl]windowisdisplayed,click[Yes]or[No].

Theserversoftwarestarts.

3Whentheserversoftwareisstartedforthefirsttime,awindowisdisplayednotifyingyouoftheServerID.YoumustwritedowntheServerIDandstoreitsafely.

Memo InPrintJobAccouting,thelogfromoneprintercannotbeobtainedbymultipleservers.Forthisreason,inordertodistinguishwhichserverisobtainingtheprinterlog,theServerIDissetintheprinter.

IfaPrintJobAccoutingsevercannotbeusedduetobreakdownetc,obtainingofthelogneedstobechangedtoadifferentserver.

Setting up the server software

Configuring Active Directory settings (Only Enterprise edition)SettingsforActiveDirectorysuchassettingusagelimitationsandregisteredprintersforuserinformationmanagedusingActiveDirectoryorregisteringanICcardcompatibilitytabletoActiveDirectoryneedtobeconfiguredintheserversoftware.Beforeregisteringtheprinterintheserversoftware,ifyoucompleteallsettingsfortheActiveDirectoryfirst,theoperationtoregisteruserinformationmanagedintheActiveDirectoryortheICcompatibilitytabletotheprintercanbeperformedsmoothly. ActiveDirectorysettingscanalsobeconfiguredafterregisteringtheserversoftwaretotheprinter.FordetailsonActiveDirectorysettings,seechapter6"SyncingwithActiveDirectoryUserInformation".

Configuring Database settings (Only Enterprise edition)InordertoexportlogorJobAccountIDsthataremanagedwiththeseversoftwaretothedatabase,databasesettingsneedtobeconfiguredintheserversoftware.Ifyoucompletethedatabasesettingsbeforeregisteringtheprintertotheserversoftware,theoperationforexportinglogsorJobAccountIDsmanagedusingtheserversoftwaretothedatabasecanbeperformedsmoothly.Databasesettingscanalsobeconfiguredafterregisteringtheserversoftwaretotheprinter.Fordetailsonthedatabasesettings,seechapter7"Savingmanageddatatothedatabase".

- 25 -

2


Adding a printer that acquires the log

Note! Amaximum50printers(InEnterpriseedition,1,000printers)canberegisteredtotheserversoftware.

1 Selectthe[Printer]menu>[AddaPrinter].

2 Specifytheprinterthatwillacquirethelog.

1 Selectthesearchmethod.

1-1 Select[Searchprintersandselectfromthelist],checktheporttowhichtheprinterisconnected,andclick[Next].

Memo TosearchforprintersindifferentsegmentsoftheTCP/IPnetwork,enterthebroadcastaddress.Ifitisunknown,contactthenetworkadministrator.

1-1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.

i WritetheIPaddressandnameofeachprinterononelineforeachprinter.SeparatetheIPaddressandprinternameswithacomma",".Theprinternamecanbeomitted.

ii Saveintextformatwiththeextension"CSV".

i WritetheIPaddressandnameofeachprinterononelineforeachprinter.Theprinternamecanbeomitted.

ii SaveinCSVfileformat.

1-2 Select[Importprintersfromafile],andclick[Reference].

1-3 SpecifytheCSVfilecreatedin1,andclick[Open].

1-4 Click[Next].

-26-

2


1Select[Specifytheprinterbyaddress],andselect[Address].WhenconnectedtoaTCP/IPnetwork,entertheprinterIPaddressinto[IPAddress].

2 Click[Next].

2 Selecttheprinterfromthelist,andclick[Next].

Memo OnlyprintersthataresupportedbyPrintJobAccoutingaredisplayed.

PressandholdtheShiftkeyorCtrlkeywhileselectingtoselectmorethan1printer.

-27-

2


3 Settheprintertoacquirethelog,andclick[Finish].

PrinterName

Setthenameoftheprintertobedisplayedinthe

serversoftware.

PrinterGroup

Selectthegroupthattheprinterbelongsto.

AcquireLogs

Settheschedulebywhichthelogisacquired.

Note! AlwayssetatimewhenthecomputerinwhichtheserversoftwareissetupandprinterpowerarebothswitchedON.

ThelogisnotacquiredifthepowerisnotON.

Interval

Settheintervalwhenthelogisacquiredover

afixedtime.Themaximumintervaltimethat

canbesetis24hours.Thedefaultsettingis

setasanoptimizedvaluedetectedfromthe

stateoftheaddedprinter.Iftheintervalis

settoatimethatislongerthanthedefault

settings,someofthelogsmaynotbeacquired.

Time

Setthespecifictime.Click[ChangeTime],and

addthetimetothe[ChangeTimeToAcquire

Logs]window.Upto5acquisitiontimescanbe

added.Afteradding,click[OK].

Fees

Setthefeedefinitionpatternwhenassigning

printingcoststousers.

Click[Definefees]toadddefinitions.

Fordetailsonthefeechargedefinitions,see

"Creatingfeechargedefinitions"(page84).

Memo Theinitialsettingsdefinitionshowsaroughguidetotherunningcostscalculatedfromthestandardpricesofvariousconsumablesandthenumberofprintsoverthelifetimeforeachmodel.

OperationatLogFull

Settheprocesswhentheprinterlogbufferisfull.

• DeleteoldlogsTheoldestlogisdeleted,andthenewlogis

received.

• CancelthejobAllsubsequentprintjobsarecancelled.

• DonotacquirethelogThelogisnotobtainedforsubsequentprint

jobs.

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2


InhibittheinitializationoftheHardDiskandFlashMemory

Checkthischeckboxtopreventtheprinterbuilt-

inharddisk,SDmemorycard,andflashmemory

frombeinginitialized.WhenPrintJobAccoutingis

used,alwayscheckthischeckbox.

AutoExportLogs

Settoautomaticallywritetheacquiredlogtoa

CSVformatfile,andsendthefileviae-mail.

• DonotautomaticallyexportAutomaticexportisnotperformed.

• AutomaticallyexportlogsTheacquiredlogisautomaticallywrittenas

aCSVformatfiletotheautomaticexport

destination.

• MaillogstoadministratorTheacquiredlogisautomaticallywrittenas

aCSVformatfiletotheautomaticexport

destination,andthefileissentbye-mailto

theadministrator.

Recordlogsinadatabase(OnlyEnterpriseedition)

Checktoexporttheacquiredlogtoadatabase.

AcquireOnlyLogs(donotuserestrictions)

Checkthischeckboxwhenyoudonotwantto

automaticallyactivateaccessrestrictionsfor

modelsthathaveanaccessrestrictionfunction

onthecontrolpanel.

Note! Userscannotberegistered.

Startacquiringthelogimmediatelyafteradding

Checkthischeckboxtostartacquiringthelog

afteraddingaprinter.

4 Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Note! •Dependingontheprinter,thisisnotdisplayed.

•Fordetailsonthefactorysetprinteradministratorpassword,seetheUser'sManualoftheprinter.

Next,the"JobAccountIDregistration"

windowisdisplayed.

-29-

2


Registering the Job Account ID and Name TheJobAccountIDandNamecanberegisteredusingthefollowingmethod.• Manualregistration.• CreateaCSVfilethatcontainstheJobAccountIDsandUserNames,andregistertheminabatch.

• UsersregisteredinWindowsonthenetworkareread.

Thissectionexplainshowtoregistermanually.Fordetailsonothermethods,see"AddingtheJobAccountID"(page44).

1 Click[Add]inthe[JobAccountIDregistration].

2 Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].

3 Enterthe[JobAccountID],[Name],and[E-mailaddress](canbeomitted),andclick[Add].

Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]instep5.

4 Click[Next].

5 SetfunctionsfortheJobAccountID,andclick[Next].

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2


Notifiestotalresultbye-mail

Notifiesthetotalamountusedeverymonthby

email.

Notifiesbye-mailwhenLimitValuewasexceeded

Amailnotificationissentwhentheprintquantity

exceedsthelimitvalueandprintingisnolonger

possible,andwhenthelimitvalueisresetand

printingismadepossibleagain.

DonotprocessLimitValueasagroup

Limitvaluescanbesetindividuallyforusersthat

belongtoaprintergroup,andusersthatbelong

toaprintergroup.

6 Settheuserestrictions,andclick[Next].

DisablePrinting

Cancelsprinting.

DisableColorPrinting

Cancelscolorprinting.Ifthereiscolordatapart-

waythroughaprintjob,allprintingfromthat

pointonwardsiscancelled.

PrintInMONO

Whendisablecolorprintingisset,monochrome

printingisperformedwithoutcancellingcolor

data.

DisableCopying

Copyingusingpaneloperationsisprohibited.

Whenthisisdisabled,theprintingprohibited

settingsareapplied.

DisableColorCopying

Colorcopyingusingpaneloperationsis

prohibited.Whenthisisdisabled,thecolor

printingprohibitedsettingsareapplied.

DisableUSBMemorytoPrint

ProhibitsprintingfromaUSBmemoryusing

paneloperations.

DisableUSBMemorytoColorPrint

ProhibitscolorprintingfromaUSBmemoryusing

paneloperations.

DisableScantoE-mail

ProhibitsScantoEmailusingpaneloperations.

DisableScantoNetworkPC

ProhibitsScantonetworkPCusingpanel

operations.

DisableScantoUSBMemory

ProhibitsScantoUSBmemoryusingpanel

operations.

DisableFaxSending

Faxsendingusingpaneloperationsisprohibited.

Faxsendingthatusesthefaxdriverisalso

cancelled.

DisableScantoInternetFax

Prohibitsscantointernetfaxusingpanel

operations.

DisableScantoFaxServer

Prohibitsscantofaxserverusingpanel

operations.

-31-

2


7 SetthelimitvaluesthatcanbeusedbyJobAccountID.

Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep8.

Note! Thelimitvaluesettingsareenabledfromthepointatwhichtheserversoftwareobtainsthelogwhenthelimitvaluehasbeenexceeded.Printingcanstillbeperformedwhenthelimitvalueisexceededuntiltheserversoftwarereceivesthelog.

PrintedSheets

Setthenumberofsheetsthatcanbeprinted.

Fees

Settheupperlimitofthefeecharges.

Staple

Whentheoptionalfinisherisinstalled,setthe

numberoftimesthatthestaplercanbeused.

Whenlimitvaluesareset

☞click[Next],andproceedtostep8. Whenlimitvaluesarenotset

☞Click[Finish],andproceedtostep9.

8Settheexpirationdateforthelimitvaluessetin7,andclick[Finish].Whenthevalidperiodisexceeded,thelimitvaluecountisreset.

Donotspecify

Thevalidperiodisnotset.Whenthelimitvalue

set in 7isnotset,printingiscancelledunless

thelimitvalueisincreased,ortheusagestatus

aremanuallyreset.

By month

Setthevalidperiodinmonthunits.Setthe

numberofmonthsandbasedate(10th,20th,

endofmonth,deadline).

Byweek

Setthevalidperiodinweekunits.Setthe

numberofweeksandbaseday.

By day

Setthevalidperiodindayunits.Thenumberof

days is set.

Carryoverunusedvaluetothenextvalidperiod

Checktocarryovertheamountthatisnotused

withinthevalidperiodtothenextperiod.


Note! •Dependingontheprinter,thismaynotbedisplayed.


-32-

2


Click[End]inthe[JobAccountIDregistration]window.

When the "Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Note! Dependingontheprinter,thismaynotbedisplayed.

Managing multiple printers as a group Multipleprinterscanbemanagedasonegroup.Whenmanagedasagroup,thelogcanbedisplayedingroupunits.Furthermore,theusercontrolvaluescanbesettoalloftheprintersthatbelongtothegroup.

1 Starttheserversoftware.

2 Selectthe[Printer]menu>[Managemultipleprintersasagroup].

3 Entertheprintergroupname,andclick[Next].

4 Selecttheprintertoassigntothegroupfromthelist,andclick[Finish].

Memo PressandholdtheShiftkeyorCtrlkeywhileselectingtoselectmorethan1printer.

-33-

2


5 Registeruserstothegroup. TheJobAccountIDregistrationwindowisdisplayed.Toregisterusers,followtheinstructionsin"RegisteringtheJobAccountIDandName"(page29)andregistertheusers.

6 The[DoyouwanttoregistertheJobAccountIDregisteredinthegroup?]windowisdisplayed.

Click[Yes],andtheuserregisteredinstep5isregisteredtotheprinter.

Memo Whenlimitvaluesaresetforusersorusergroupsthatareregisteredtoprintergroups,thelimitvaluesareenabledforthetotalamountofusageforusersandusergroupsofallprintersthatbelongtotheprintergroup.

However,theusageamountofusersandusergroupsthathavethe[DonotprocessLimitValueasagroup]checkmarkcheckedarenotincluded.

Changing the printer group Theprintercanbechangedtoadifferentgroup.Thisisusefulforwhentheprinterisrelocatedtoadifferentdepartment.


2 Double-click[Printer]intheselectionwindow.Theregisteredprinterlistisdisplayedinthelistviewofthedetailswindow.

3 Selecttheprinterwhosegroupyouwanttochange,andselectthe[Printer]menu>[ChangeaPrinterGroup].

Memo Multipleprinterscanbeselected.

4 Selectthenewgrouptobeassignedto,andclick[OK].Toremovetheprinterfromallgroups,select[Notinagroup].

5 Whenthe[DoyouwanttoregistertheJobAccountIDregisteredinthegroup?]windowisdisplayed,click[Yes].

Note! When[No]isclicked,theusersregisteredtothatgroupareprocessedasunregisteredusersinthatprinter.

Deleting the printer group



3 Selecttheprintergroupyouwanttodelete,andselectthe[Printer]menu>[DeleteaPrinter/PrinterGroup].

Memo Multipleprintergroupscanbeselected.

4 Click[Yes].

Memo Printersthatbelongtothedeletedprintergrouparechangedto[Notinagroup].

Backing up printer settings Printersettingscanbebackedup.Backed-upsettingscanberestoredtoadifferentcomputerthathastheserversoftwareinstalled.Thismeansthatevenifaproblemoccurswithyourcomputer,youcancontinueusingthesamesettingsonadifferentcomputer.Settingsthatcanbebackeduparetheprintersettings,userIDsettings,feesettings,andusersettingsthataresyncedwiththeActiveDirectory(OnlyEnterpriseedition).


2 Selectthe[Printer]menu>[Backupofprintersetting].

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2


3 Specifythesavelocationandfilenameoftheprintersettings,andclick[OK].

Note! •Storethebacked-upsettingfileonadifferentcomputer.

•Werecommendcreatinganewsettingsbackupfileeachtimethesoftwaresettingsarechanged.

•Acquiredlogsarenotbackedup.

Restoring printer settings Backed-upprintersettingsarerestoredintheserversoftware.


2 Selectthe[Printer]menu>[AddaPrinter].

3 Select[Importprintersfromafile],andspecifythefilepathofthesettingbackupfile.

Theextensionofthesettingsbackupfileis "dat".

Youcanalsoclickthe[Reference]buttonandselectthefile.

4 Click[Finish].

-35-

2


5 Whentheadministratorpasswordwindowisdisplayed,entertheadministratorpasswordandclick[OK].

6 Whentheprinterregistrationresultsnotificationwindowisdisplayed,click[Close].

-36-


2

Memo

3. Setting up the client software

SettingupinWindows ...........38

SettingupinMacOS ............40

SettingupinMacOSX ............40

-38-

3.Settinguptheclientsoftware

3

3. Setting up the client softwareThissectionexplainshowtosetuptheprintjobaccountingclientsoftwarewithplugins.

Setting Job Accounting ModeJobAccountingModeisamethodofsettingtheUserNameandJobAccountIDintheWindowsclientcomputer.Thereare4modes.Thedefaultstatusistheunsupportedmode.

Memo JobAccountingModesettingscanonlybeconfiguredinaprintdriverthatsupportsPrintJobAccouting.

Tab

ThetabforsettingtheUserNameandJob

AccountIDtotheprintdriverpropertiesis

displayed.

Itisusedbytheuserthemselvestosetor

changetheUserNameandJobAccountID.

Popup

ApopupwindowforsettingtheUserNameand

JobAccountIDtobesentforeachprintjobis

displayed.

Itisusedwhen1computerisusedbymultiple

users.

Note! •DonotselectthiswhenusingtheWindowsXPsimpleuserswitchingfunction.

•Evenifprintingisperformedonthesharedprinterclientside,theinputwindowisnotdisplayed.UseHideforsharedprinters.

•PopupmodecannotbeselectedforWindows7/Server2008R2/Vista/Server2008.

Setting up in Windows

Operating Environment ●Windows7/Windows7(64bitversion)

●WindowsVista/WindowsVista(64bitversion)

●WindowsServer2008R2

●WindowsServer2008/WindowsServer2008(x64version)

●WindowsXP/WindowsXP(x64version)

●WindowsServer2003/WindowsServer2003(x64version)

●Windows2000

Installing the Client SoftwareFordetailsonhowtoinstalltheclientsoftware,seethe“InstallationManual”.


-39-

3

Hide

Evenifprintingisperformedontheshared

printerclientside,theinputwindowisnot

displayed.Usethehidemodeforshared

printers.ThesystemadministratorcreatesanID

filethatcontainstheJobAccountIDandUser

NamethatcorrespondtotheWindowsloginuser

inadvance.Byspecifyingthisfilewiththeclient

software,theuserthatperformedtheprinting

isidentified,andthecorrespondingJobAccount

IDisautomaticallyacquired.Furthermore,the

sameJobAccountIDcanbesetforalllogin

users.Theusersdonotneedtoconfigure

settingsortoknowtheirownJobAccountID.

WhenusingtheWindowscomputerasaprint

serverandtheprinterasasharedprinter,install

andusetheclientsoftwareontothecomputerto

beusedasaprintserver.

Notsupported

Usersidentificationisnotperformed,andall

jobsarerecognizedasUnregisteredID.The

UserNameistheusernameusedtologinto

windows,andtheJobAccountIDis0.Used

whenuserrecognitionisnotneeded.

Thissectionexplainshowtosetthetabmode.Fordetailsonhowtochangeothermodes,see"ChangingJobAccountingMode"(page130).

1 Selecttheprinterdriveroftheprinterthatwillacquirethelogfromthe[Driver]list.Tosetalloftheprinterdriverstothesamemode,check[Setthesamemodeforalldrivers].

Note! Whenthesharedprinterisused,donotusethefunctionthatsetsallprinterdriverstothesamemode.Whenusingasharedprinterontheclientsidetoprint,theaccountinformationisnotoutput.

2 Select[Tab],andclick[Change].

3 Click[OK]inthechangesuccessfulwindow.

4 Select[File]menu>[Close].

5 InWindows7/Server2008R2/Vista/Server2008mselect[Start]>[ControlPanel],andclick[Printer].(ForWindowsXP/Server2003,select[Start]>[PrintersandFAX].InWindows2000,select[Start]>[Settings]>[Printer].)

6 Ontheprinterdrivericon,right-clickthemousebuttonandselect[Properties].

7 Inthe[JobAccounting]tab,entertheUserNameandJobAccountID.

Inthedefaultsettings,theUserNameistheusernameusedtologintoWindows,andtheJobAccountIDis1.

8 Click[OK].


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3

Setting up in Mac OS

Note! Dependingonthemodelorprintdriverused,thesettingmethodoroperatingenvironmentmaydiffer.

WhentheprinterdriversareinstalledinMacOS,thepluginsareinstalledtogether.SettheUserNameandJobAccountIDinthe[JobAccounting]paneloftheprintdialog.

Note! Ifprintingisperformedwithoutconfiguringthesesettings,theUserNameisblankandtheJobAccountIDis0inthelog.

Configuring the plugins

1 SetuptheprinterdriversinMacOS.

2 Selectthe[File]menu>[DesktopPrint].

3 Selectthe[JobAccounting]panel.

4 SettheUserNameandJobAccountID,andclick[SaveSettings].

5 Click[OK]intheconfirmationwindow.

6 Click[Cancel]toclosethedialogbox.

Setting up in Mac OS X

Operating Environment MacintoshrunningMacOSX10.3orlater

Note! Dependingonthemodelorprintdriverused,theoperatingenvironmentmaydiffer.

Installing the client softwareFordetailsonhowtoinstalltheclientsoftware,seethe“InstallationManual”.

Memo TheClientsoftwareisautilityforregistering,editingandmanagingJobAccountingIDforthejobaccount.

Registering the JobAccountingIDDouble-clickthePrintJobAccoutingicon.

1 Click[New].

2 EntertheloginnameusedforMacOSX,and the JobAccountingIDandUserNameforPrintJobAccouting,andclick[Save].

Memo Repeatthisoperationtoregistermultipleusers.


-41-

3

3 Click[Save].

4 Enterthepassword,andclick[OK].

5 Quittheclientsoftware.

Registering multiple users together MultipleJobAccountingIDandUserNamecanberegisteredusingaCSVfile.ThisisusefulwhenmultipleloginusernamesareusedinMacOSX.

1 UsecommerciallyavailablesoftwaretoprepareaCSVfile.

IntheCSVfile,entertheMacOSXloginname,JobAccountingIDandUserNameinthisorder.1 Using1lineforeachuser,entertheMac

OSXloginname,JobAccountingIDandUserName.

2 SavetheCSVformatfile.

2 Usetheclientsoftwaretoregister.

1 Double-clickthePrintJobAccoutingicon.2 SelectImportfromthefilemenu.3 ImporttheCSVfilecreatedin1.

4 Click[Save].

5 Enterthepassword,andclick[OK].

6 Quittheclientsoftware.


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3

Changing the JobAccountingID and UserName TheClientsoftwarecanbeusedtochangeJobAccountingIDandUserNamethathavealreadybeenregistered.

1Double-clickthePrintJobAccoutingicon.

2Selecttheuserthatyouwanttochange,andclick[Edit].

3EnterthenewJobAccountingIDandUserName,andclick[Save].

4Click[Save].

5Enterthepassword,andclick[OK].

6Quittheclientsoftware.

Deleting the JobAccountingID and UserName

1Double-clickPrintJobAccouting.

2Selecttheuserthatyouwanttodelete,andclick[Delete].

Memo Todeleteallregisteredusers,click[DeleteAll].

3Click[Save].

4Enterthepassword,andclick[OK].

5Quittheclientsoftware.

4. Job Account ID Management

AddingtheJobAccountID ...........44

RegisteringthesameJobAccountIDto multipleprinters ...........52

DeletingaJobAccountIDorUserGroup ..........58

ChangingJobAccountIDandUserGroup settings ...........59

CheckingtheusagestatusofindividualJob AccountIDsandUserGroups ...........61

Receivinglogresultsbye-mail ...........63

AssociatingJobAccountIDstoauthentication users ............64

4.JobAccountIDManagement

4

-44-

4. Job Account ID ManagementThissectionexplainshowtoaddordeleteaJobAccountID,howtochangesettingsfortheJobAccountIDuserestrictions,andmanagementofJobAccountIDs.

Note! Thewindowandsettingcontentsdifferdependingontheprintermodel.

Adding the Job Account ID JobAccountIDscanbeaddedasrequired.Addthemusingoneofthefollowingmethods.

•Addingmanually.

•Creatingauserlistfileandaddinginabatch.

•UsersregisteredinWindowsonthenetworkareread.

FordetailsonJobAccountIDs,see"PreparingUserInformation"(page16).

Adding manually

1CheckthattheprinterpowerisON.

2Starttheserversoftware.


4 Selecttheprinterorprintergroup,andthenselectthe[Printer]menu>[Properties].


5 Inthe[User]tab,click[Register].


4

-45-

6 Click[Add].

7Select[AddaUser],selectthegroupthattheuserbelongstofrom[UserGroup],andclick[Next].

8Enterthe[JobAccountID],[Name],and[E-mailaddress](canbeomitted),andclick[Add].

Note! IfthenamesoruserIDsduplicateusersthatarealreadyregisteredintheprinter,theycannotbeadded.

Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]in"Settingfunctionsoruserestrictions"(page49).

9 Click[Next].

Proceedto"Settingfunctionsoruserestrictions"

(page49).


4

-46-

1 EntertheName,JobAccountIDandE-mailaddressforeachuseronanindividualline.EntertheJobAccountID.TheE-mailaddresscanbeomitted.

Name JobAccountID

E-mailaddress

2 SaveinCSVfileformat.

2 CheckthattheprinterpowerisON.






Creating a CSV file to add in a batch UserscanbeaddedbycreatingaCSVfilethatcontainstheJobAccountID,NameandE-mailaddress,andimportingthefile.

Note! IftheUserNamesorJobAccountIDsintheCSVfileduplicateusersthatarealreadyregisteredintheprinter,theprinterinformationremains,andonlythenamesandJobAccountIDsthatarenotduplicatedareadded.

1 CreateaCSVfileusingsoftwaresuchasNotepadorExceletc.

1 EntertheName,JobAccountID,andE-mailaddressforeachuseronanindividualline.EntertheJobAccountID.SeparatetheName,JobAccountIDandE-mailaddresswithacomma(,).TheE-mailaddresscanbeomitted.

Name JobAccountID

E-mailaddress

2 Saveintextformatwiththeextension"CSV".


4

-47-

7 Click[Add].


9 Click[File].

SpecifytheCSVfilecreatedin1,andclick[Open].

CheckthattheJobAccountIDandNamehavebeenaddedtotheuserlist.

Click[Next].

Proceedto"Settingfunctionsoruse

restrictions"(page49).


4

-48-

Importing users registered in Windows UsernameinformationfromWindowsspecifiedonthenetworkcanbeobtainedandregisteredasabatchtotheserversoftware.Namesthatcanbeobtainedareaccountsregisteredonthespecifiedcomputer.

Note! •Accesspermissionforthespecifiedcomputerisrequired.

•Ifthenamesofusersthatarealreadyregisteredtotheprinterandthoseregisteredtothecomputerareduplicated,theprinterinformationisnotimported,andonlynamesthatarenotduplicatedareadded.







6 Click[Add].


8 Click[RemoteServer].


4

-49-

9 Selectthecomputerfromwhichtoobtainuserinformationfromin[ImportSource],andclick[Add].

Usersthatareregisteredasaccountsintheselectedcomputerareaddedtothe[User]list.TheJobAccountIDisassignedatrandom.

Ifuserinformationthatisnotrequiredhasbeenadded,selectName,andclick[Delete].

Click[OK].


Click[Next].

Proceedto"Settingfunctionsoruse

restrictions"(page49).

Setting functions or use restrictions

Memo ThefollowingstepsapplytoallJobAccountIDsregisteredinthestepsfrompage44topage49.ThesecanbechangedforindividualJobAccountIDsafterwards.

1 SetfunctionsfortheJobAccountID,andclick[Next].



e-mail.







Limitvaluescanbesetindividuallyforprinter

usersthatbelongtoaprintergroup,andusers

thatbelongtoausergroup.


4

-50-


DisablePrinting

Cancelsprinting.





PrintInMono



data.

DisableCopying



settingsareapplied.

DisableColorCopying






paneloperations.



paneloperations.

DisableScantoE-mail

ProhibitsScantoe-mailusingpaneloperations.



operations.



operations.

DisableFaxSending



cancelled.



operations.



operations.

Assigntoausergroup,andif[DonotprocessLimitValueasagroup]isnotcheckedinstep1,click[Finish]andproceedtostep5.Inothersituations,click[Next]andproceedtostep3.


4

-51-

3 SetthelimitvaluesthatcanbeusedbyJobAccountID.

Wheneachofthelimitvaluesisexceeded,printingiscancelleduntilthevalidperiodsetinstep4.


PrintedSheets


Fees


Staple




☞click[Next],andproceedtostep4.

Whenlimitvaluesarenotset

☞click[Finish],andproceedtostep5.

4 Setthevalidperiodforthelimitvaluesset in 3,andclick[Finish].

Whenthevalidperiodisexceeded,thelimitvaluecountisreset.

Donotspecify


set in 3isnotset,printingiscancelledunless

thelimitvalueisincreased,ortheusagestatusis

manuallyreset.

By month




Byweek



By day


days is set.





4

- 52 -

Registering the same Job Account ID to multiple printers

TheJobAccountIDsandNamessetinaprintercanbecopiedtoadifferentprinter.

Note! •IftheJobAccountIDorNameoftheusersthatarealreadyregisteredtothecopydestinationprinterareduplicatedfromusersinthecopysourceprinter,theinformationinthecopydestinationprinterremains,andonlyNamesandJobAccountIDsthatarenotduplicatedareaddedfromthecopysource.

•UserestrictionsettingsarealsocopiedtogetherwiththeJobAccountID.







6 Click[OtherPrinter].


Note! •Dependingontheprinter,thismaynotbedisplayed.


6 Click[End]inthe[JobAccountIDregistration]window.

7 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].


4

-53-

7 Selectaprinterorprintergroupthatalreadyhasuserinformationregisteredfrom[ImportSource],andclick[Add].

TheJobAccountIDsandNamesregisteredintheselectedprinterorprintergroupareaddedtothe[User]list.

8 Ifuserinformationthatisnotrequiredhasbeenadded,selecttheName,andclick[Delete].

9 Click[OK].

Whenthe"Pleaseentertheadministratorpasswordoftheprinter"windowisdisplayed,entertheprinteradministratorpassword,andclick[OK].

Note! Dependingontheprinter,thismaynotbedisplayed.



Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].

Managing multiple users as a group MultipleJobAccountIDscanbemanagedasonegroup.Whenmanagedasagroup,thelogcanbedisplayedingroupunits.Furthermore,thelimitvaluescanbesettoalloftheusersthatbelongtothegroup.



3 Selecttheprinterforwhichyouwanttocreateausergroup,andthenselectthe[Printer]menu>[Properties].


4 Click[Registration]intheusertab.

5 Click[Add].


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6 Select[ManagementmultipleJobAccountIDasagroup],enterthe[GroupName]and[E-mailaddress](canbeomitted),andclick[Next].

Memo Thee-mailaddressneedstobesetin[Notifiestotalresultbye-mail]and[Notifiesbye-mailwhenLimitValuewasexceeded]instep8.

7 Selecttheuserthatyouwanttoassigntothegroup,andclick[Next].

8 Setthefunctionsforthegroup,andclick[Next].



email.







Limitvaluescanbesetindividuallyforuser

groupsofprintersthatbelongtotheprinter

group.


4

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DisablePrinting

Cancelsprinting.





PrintInMono



data.

DisableCopying



settingsareapplied.

DisableColorCopying






paneloperations.



paneloperations.

DisableScantoE-mail




operations.



operations.

DisableFaxSending



cancelled.



operations.



operations.

Createausergroupintheprintergroup,andif[DonotprocessLimitValueasagroup]isnotcheckedinstep8,click[Finish]andproceedtostep.Inothersituations,click[Next]andproceedtostep.


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Setthelimitvaluesthatcanbeusedbytheusergroup.

Ifthetotalamountusedbyallusersthatbelongtothegroupexceedsthelimitvalues,printingiscancelledforallusersthatbelongtothegroupuntilthevalidperiodsetinstep.


PrintedSheets


Fees


Staple




☞click[Next],andproceedtostep.

Whenlimitvaluesarenotset

☞click[Finish],andproceedtostep.

Setthevalidperiodforthelimitvaluesset in ,andclick[Finish].

Whenthevalidperiodisexceeded,thelimitvaluecountisreset.

Donotspecify


set in 3isexceeded,printingiscancelledunless

thelimitvalueisincreased,ortheusagestatusis

manuallyreset.

By month




Byweek



By day


days is set.





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Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].

Changing the user group



3 Selecttheprinterwhoseusergroupyouwanttochange,andthenselectthe[Printer]menu>[Properties].



5 Selecttheuserwhosegroupyouwanttochange,andclick[ChangeGroup].


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6 Selectthenewgrouptobeassignedto,andclick[OK].Toremovetheprinterfromallgroups,select[Notinagroup].

7 Click[End].

8 Checkthatthegroupischanged,andclick[OK].

Deleting a Job Account ID or User Group

Note! [LocalPrint],[EmailToPrint],and[UnregisteredID]cannotbedeleted.




4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].



6 SelecttheNameorGroupNamefromthe[ListofregisteredIDs],andclick[Delete].

7 Click[Yes]intheconfirmationwindow.

8 Click[End]inthe[JobAccountIDregistration]window.

9 Inthe[Propertiesofprinterfromwhichlogsareacquired]window,click[OK].

Memo Whenausergroupisdeleted,theusersthatbelongedtothedeletedusergrouparechangedto[Notinagroup].


4

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Changing Job Account ID and User Group settings




4 Selecttheprinter,andthenselectthe[Printer]menu>[Properties].



6 SelecttheNameorGroupNamewhosesettingsyouwanttochangefromthe[ListofregisteredIDs],andclick[Change].

7 Changethesettingsinthe[JobAccountID](or[UserGroup]forgroups),[UserRestrictions],and[LimitValue]tabs,andclick[OK].

Job Account ID tab

Name

Thiscanbespecifiedinamaximumof80

characters.""" cannotbeused.

Note! TheJobAccountIDcannotbechanged. InordertochangetheJobAccountID,

deletetheJobAccountIDandthenaddit again.

E-mailaddress

Entertosendane-mailwhentheuseamountor

limitvaluesareexceeded.

UserGroup

Setthegrouptoassigntheuserto.

Ifyoudonotwanttoassigntheusertoagroup,

select[Notinagroup].



e-mail.







4

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Printerlimitvaluescanbesetindividuallyfor

users/usergroupsthatbelongtoprintergroups,

andusersthatbelongtousergroups.

User Restriction tab

DisablePrinting

Cancelsprinting.





PrintInMono



data.

DisableCopying



settingsareapplied.

DisableColorCopying






paneloperations.



paneloperations.

DisableScantoE-mail




operations.



operations.

DisableFaxSending

Faxsendingusingpaneloperat

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