2 3 4 Office equipment can include: Computers and computer peripherals Telephone, facsimile ...

Maintaining Business Resources

Section 2

Vocational Education and TrainingTraining Toolbox Series

Business Cert I, II and IIIBSB 10107, 20107, 30107

Office Equipment and Maintenance

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Table of Contents

Section 2 – Office Equipment and Maintenance Office Equipment Slide - 04Availability of Office Equipment and Business Resources Slide - 05Proper Use of Office Equipment Slide - 06Monitoring Usage Slide - 07Repair and Maintenance Decisions Slide - 08Policies and Procedures Slide - 09

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Office Equipment

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Office equipment can include:

Computers and computer peripherals Telephone, facsimile Photocopies Presentations equipment Furniture Filing systems Storage systems Cleaning and safety equipment


Availability of Office Equipment and Business Resources

5

Availability of office equipment and business resources is affected by:


Proper Use of Office Equipment

6

Proper use of office equipment is ensured if:

Training has been provided Operating manuals are followed Equipment is for purposes it was designed for Equipment is used safely


Monitoring Usage

7

Common areas that office resources are monitored are:

Office printers Internet access Inkjet consumables Long distance telephone calls Photocopier repairs


Monitoring office resource usage also assists in creating budgets.

Repair and Maintenance Decisions

8

All office equipment has a longer life span if properly maintained.


Many businesses use outside service companies to service technical equipment.

The decision to repair or replacement office equipment is based on using the following formula.

If the repair cost is more than the value of the equipment then it should be replaced

Policies and Procedures

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Policies and procedures relating to office equipment and resources can prevent:

Unauthorised usage Improper use Improper allocation Availability issues Costly repairs

End of Section 2

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2 3 4 Office equipment can include: Computers and computer peripherals Telephone, facsimile ...

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