2 3 4 Most organisations have various policies and procedures in place that relate to business...

Vocational Education and TrainingClassroom Presentation Series

Business Cert I, II and IIIBSB 10107, 20107, 30107

Maintaining Business Resources

Section 1

Office Resources Planning

2


Table of Contents

Section 1 – Office Resources Planning Policy and Procedures Slide - 04Resources Planning Slide - 05Sourcing Office Supplies Slide - 07Maintaining Stock Slide - 08Types of Paper Slide - 09Weight of Paper Slide - 10Benefits of Maintaining Office Supplies Slide - 11Reduce Waste Slide - 12

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Policy and Procedures

4

Most organisations have various policies and procedures in place that relate to business resources some of which include:

Purchasing policies Purchasing procedures Stock levels Access to supplies Personal use


Resource Planning

5

‘Resource Planning’ is affected by:


Resource Planning - continued

6

‘Resource Planning’ process would include:


Sourcing Office Supplies

7

Companies in Australia purchase office supplies from various types of office suppliers including:

Office supply superstores Mail order/online Local independents Contract suppliers


Maintaining Stock

8

Businesses generally implement procedures to ensure office supply stock is at its optimum levels.

Here is a simple and basic system:

Assign a person to be in charge of stock Sort and organise Empty cabinets and re-organise Designate areas for different types Take inventory Giving out supplies Keep track


Types of Paper

9

The common types of paper used by businesses include:

Economy Copy Inkjet Laser All purpose Laid or woven


Weight of Paper

10

The weight of paper is designated by ‘grams per square metre (GSM) more common weights being:

80 gsm 90 gsm 100 gsm 160 gsm 190 gsm 200 gsm


Benefits of Maintaining Office Supplies

11

The lack of adequate office supplies can cause:

Low staff moral Project delays Documents not available Customer service issues Increased costs Decreased efficiency


Reducing Waste

12

Office supply wastage can be reduce by:

Reduce paper consumption Recycle cartridges Make available paper recycle bins Use rechargeable batteries Buy supplies from markets Reduce internal supply usage


End of Section 1

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2 3 4 Most organisations have various policies and procedures in place that relate to business...

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