1QCTO presentation to the Portfolio Committee HET 22 May 2013 Presentation to the Portfolio...

1QCTO presentation to the Portfolio Committee HET 22 May 2013

Presentation to the

Portfolio Committee Meeting of Higher Education and Training

22 May 2013

PRESENTATION OUTLINE

QCTO presentation to the Portfolio Committee HET 22 May

2013

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2013

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Presentation Outline

1. Introductions

2. How the QCTO defines itself

3. How the QCTO works

4. Achievements up todate

5. Challenges

6. Conclusion

1. INTRODUCTIONS


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Introductions


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• The Quality Council for Trades and Occupations is one of three Quality Councils:• CHE• Umalusi• QCTO

• It is responsible for the development, maintenance and quality assurance of occupational qualifications

Introductions

• Started as a project of the Department of Labour with different traditions and historical basis

• QCTO came into being as an entity after more than 10 years of contestation about the National Qualifications Framework

• Also established after the second review of the SETAs

• The changes created uncertainties


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Introductions

• Created a variety of expectations and assumptions about the QCTO’s work

• In fact, the need for the existence of the QCTO was at question

• A delayed start up:QCTO starts with a history and given model

Push and pull tensions of old and new

Model with no processes


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2. HOW THE QCTO DEFINES ITSELF


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How QCTO defines itself

• QCTO is about occupational qualifications as opposed to general vocational qualifications• Occupational qualifications:

—Preparations to do a job— Starting point is a job that exists— Assumptions of foundational learning— Structured primarily for workplace learning, but not exclusively— Apprenticeship is one example— The higher one goes up the qualification ladder, the less occupational the qualification becomes


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3. HOW THE QCTO WORKS


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How the QCTO works

• Sensible interpretation of the model

• Building on what already exists - Legacy Qualifications—SETAs, SAQA unit standards; and DHET N 4 -6 courses - systematically removed when replaced by new qualifications


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How the QCTO works

• Establishing a New approach :• Development Quality Partners to manage and fund

the development• QCTO monitors oversees and ensures reporting• Ensures involvement of Community of Expert

Practitioners, where industry plays an active role, is fully engaged in the entire development process


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How the QCTO works

• Building new quality assurance model —inherited a weak model (light touch)• Standards setting for assessment by Assessment

Quality Partners • Accreditation of service providers• Developing a certification system - conducting

research to develop a certification system to serve all QCTO qualification needs

• Support the NQF development and implementation overseen by

SAQA - engaged in a variety of SAQA projects—RPL, Articulation, etc


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How the QCTO works

• Establishing a useful working relationship and role for SETAs• Recognizes SETAs as the legal leading authority on

industry training and employment needs• Works with several SETAs on special projects• Actively engaged with SETAs as they quality assure

legacy qualifications

• Building a new organisation


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4. Achievements up to date


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Achievements up to date

1. QualificationsBy end of the fourth quarter•50 qualifications submitted to the Qualifications Committee•10 qualifications recommended to SAQA•18 approved by Qualifications Committee for public comment•31 returned for additional work• 2, 250 legacy qualifications, assigned to the QCTO, requiring maintenance


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• N4 to N6 courses revision• NQF Level 5 occupational qualification (Higher

Certificate)– Delegation to SETAs and former Professional Body

ETQAs for legacy qualifications


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2. Policy development• 12 QCTO Corporate services policies developed and

approved• Draft polices developed and awaiting approval

– Supply Chain Management– Recruitment Policy– Performance and Development Management System– QCTO Code of conduct


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2. Policy development• Accreditation of Assessment Centres Policy• Criteria and Guidelines for Assessment Quality

Partners (AQPs)• Accreditation of Skills Development Providers

Policy• Certification Policy


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3. StaffingBy the end of 2012/13, permanent staff component

consisted of• 3 at Executive Management• 1 at Senior Management• 8 at Middle Management• 4 Support Staff

Supported by 12 interns, half of whom serve the certification section, 2 contract staff at a middle management level


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4. Performance targetsAt the end of the fourth quarter performance report showed• 50% of performance targets achieved• 17% of performance targets partially achieved

NB: Total number of targets 51


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5. Finances—Income and Expenditure as well as notes on audits

Income/Revenue


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INCOME/REVENUE Total Revenue Budget for 2012/2013

1st Quarter ended 30 June 2012

2nd Quarter ended 30 September 2012

3rd Quarter ended 31 December 2012

4th Quarter ended 31 March 2013

R’000 R’000 R’000 R’000 R’000DHET-Government Grant

R20, 216 R5,054 R5,054 R5,054 R5,054

Roll over funds received – (Government Grant)

R7, 857 - - - -

Other income – (Government Grant). Increase to baseline

R136 R136

TOTAL R28, 352 R5,054 R5,054 R5,054 R5,190


Finances—Income and Expenditure as well as notes on audits

Expenditure


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Finances—Income and Expenditure as well as notes on audits

Audit Outcomes 2011/12 • Unqualified audit opinion• Implementation Plan for all other findings developed and

implemented during 2012/13 Findings of Predetermined Objectives corrected with the

assistance and engagements with the AG QCTO own CFO appointed to enhance financial management QCTO in the process of appointing own internal auditors


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6. Governance— Established QCTO Council Committees• Executive • Audit and Risk• Finance• Qualifications• Assessment and Accreditation


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7. Public Relations• National Roadshows with SABPP were conducted. The aim was to

share QCTO information to University Learners and HR Employees • A private provider conference organised by APPETD afforded

QCTO a platform to inform private providers about roles and responsibilities of private providers as key partners to the delivery of the QCTO Mandate

• QCTO took part in NSA National Conferences. The aim of the conferences were to report on achievements and way forward of NSA and how QCTO, as a partner, participated in NSA’s achievements


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• QCTO is planning National Road shows in September. The road shows will focus on providing information on how the QCTO operates, its achievements to date as well as strengthen relationships with its partners

• Establishing own Website – 80% complete


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CHALLENGES


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CHALLENGES

Organisational

• Housing

• Staffing – sufficiency and competency

• Funding


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CHALLENGES

Operations• On-going challenges with

N1 – 3

N4 – 6 courses

•Determination of articulation principles•Our provider system•The accreditation of the Public FET college system•Establishing the certification system – resources needed (financial and human)


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CONCLUSION


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Conclusion

• 2013/14 Annual Performance Plan presented to the Committee, largely the same as previous one

• Given the foundation laid over the past 12 months the organisation expects to continue on the success achieved in the 4th quarter of 2012/13


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Conclusion

The QCTO continues on its bold plan to provide access, success and progression for all who want a trade or occupation where articulation to higher education is possible.


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EXTRACT FROM PERFORMANCE REPORT

FOURTH QUARTER RESULTS


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Fourth Quarter Results

Performance Indicators

4th Quarter Target

4th Quarter Actual Overall Progress of indicators

policies, procedures and systems developed and implemented in line with agreements from Council or QCTO Management Committee

12 Financial policies developed and approved. List of 9 additional financial policies to be developed in 2013/14 (Policies Register) was developed and approved by Council in its meeting held on 20 February 2013

Accounting systems to be utilised for accrual system and financial statements were identified,


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4th Quarter Target


namely Pastel Evolution and Caseware. Approval was granted to procure the systems in January 2013, however the procurement process was delayed at DHET and not yet finalised by 31 March 2013. Consequently, implementation was deferred for 2013/14


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4th Quarter Target


1.2.2.1 Number of PFMA and Treasury Regulation and PPPFA compliant QCTO supply chain management policies, procedures and systems developed and implemented in line with agreements from Council or QCTO Management Committee

Draft plan developed to function independently from DHET ito supply chain management by 31 March 2013

List of identified SCM policies (Policies Register) was developed and approved by Council in its meeting held on 20 February 2013 Draft QCTO Supply Chain Policy developed. The draft policy will be considered for approval by Council in May 2013


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4th Quarter Target 4th Quarter Actual Overall Progress of indicators

1.3.1.1 Number of planned posts filled

34 •16 permanent positions, •2 positions through secondment, •1 contract position, and•12 interns were filled.

Reason(s) for variance •5 DHET seconded staff did not accept the offers of transfer to QCTO and have reverted back to DHET in January 2013. These positions could not be advertised and filled prior to the completion of the process. •Position of Director IT was only interviewed in March 2013


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4th Quarter Target


Actions taken to resolve identified problem(s)

•6 positions advertised during March 2013•The other outstanding positions advertised will be filled in not later than April 2013

1.3.1.2 Number of QCTO human resources management

Draft plan developed to function independently from DHET ito human resources management by 31 March 2012

Internal HR policies to assist the QCTO to function independently from DHET were identified List of 24 HR policies to be developed in 2013/14 (Policies Register) was


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4th Quarter Target

4th Quarter Actual

Overall Progress of indicators

1.4.3.1 % establishment of the QCTO website

100 Status quo in relation to the development of the website was as follows as at 31 March 2013:•Home /Welcome page – 100% complete•QCTO Data Loader – 80% complete•About Us page – 100% complete•Events page – 90% complete•FAQ page – 95% complete•Contact us page – 95% complete

41QCTO presentation to the Portfolio Committee HET 22 May 2013

1QCTO presentation to the Portfolio Committee HET 22 May 2013 Presentation to the Portfolio...

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