1890 EDEN Action Plan

Prepared for: The Extension Disaster Education Network (EDEN)

Prepared by: The 1890 EDEN Advisory Group Noel M. Estwick, Ph.D., PI nmestwick@pvamu.edu Finis J. Stribling III, Co-PI fstribling@tnstate.edu

August 2018

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ACKNOWLEDGEMENTS

Cooperative Extension Programs and Administrators at the 1890 Land-Grant Universities

Extension Disaster Education Network (EDEN)

Federal Emergency Management Agency (FEMA)

National Institute of Food and Agriculture (NIFA)

National Voluntary Organizations Active in Disasters (VOAD)

Prairie View A&M University

Purdue University

Tennessee State University

The Association of Extension Administrators (AEA)

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1890 EDEN Advisory Group Members

Abby Hostetler, Purdue University Carolyn J. Williams, Ph.D., PVAMU

Ciji Griffin, Alabama A&M University Dawn Mellion-Patin, Ph.D., Southern University

Fidelis Okpebholo, Virginia State University Finis Stribling III, Tennessee State University

Gill Finley, Kentucky State University Henry English, Ph.D., University of Arkansas Pine Bluff

Kasundra Cyrus, Ph.D., Southern University Kimberly Davis, Florida A&M

Lorenza Lyons, Ph.D., Association of Extension Administrators Manola C Erby, Alcorn State University

Michelle Eley, Ph.D., North Carolina A&T University Noel M. Estwick, Ph.D., PVAMU

Rita Fleming, Tennessee State University Rodney Stone, USDA-OPPE/Tuskegee University

Steve Cain, Purdue University Tara Marlow, Central State University

Terrence Wolfork, Fort Valley State University Warren Buchanan, Tuskegee University Yvonne Matthews, Lincoln University

1890- EDEN Project Team

Noel M. Estwick, Ph.D., PI, PVAMU Finis Stribling, Co-PI, Tennessee State University Carolyn J. Williams, Ph.D., PVAMU, Chair, AEA

Steve Cain, Purdue Extension Disaster Specialist, EDEN Homeland Security Project Director Abby Hostetler, Purdue University, EDEN Communications Specialist

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TABLE OF CONTENTS

INTRODUCTION ………………………………………………………………………...... 1

MISSION …………………………………………………………………………….........… 1

GOALS AND CHALLENGES ……………………………………………………....…..… 1

GOAL 1 ……………………………………………………………………………….…….. 2

CHALLENGE ………………………………………………………………………..…... 2

STRATEGIES AND ACTIONS ……………………………………………………..…... 2

SUBGOAL 1.1 .………………………………………………………………………....... 2

SUBGOAL 1.2 .………………………………………………………………………..…. 3

SUBGOAL 1.3 ….……………………………………………………………………..…. 3

SUBGOAL 1.4 …………………….…………………………………………………..…. 4

SUBGOAL 1.5 ……………………….………………………………………………..…. 5

GOAL 2 ……………………………………………………………………....…………..…. 6

CHALLENGE …………………………………………………………………………..... 6

STRATEGIES AND ACTIONS ………………………………………………………..... 6

SUBGOAL 2.1 ………………………………………………………………………….... 6

SUBGOAL 2.2 ………………………………………………………………………….... 7

SUBGOAL 2.3 ………………………………………………………………………….... 8

SUBGOAL 2.4 ………………………………………………………………………….... 9

SUBGOAL 2.5 ………………………………………………………………………….... 9

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TABLE OF CONTENTS

GOAL 3 ……………………………………………………………………………………... 10

CHALLENGE ………………………………………………………………………....…. 10

STRATEGIES AND ACTIONS ……………………………………………………..…... 10

SUBGOAL 3.1 …………………………………………………………………………… 10

SUBGOAL 3.2 …………………………………………………………………………… 11

SUBGOAL 3.3 …………………………………………………………………………… 12

GOAL 4 ……………………………………………………………………………………... 12

CHALLENGE …………………………………………………..…………………….….. 12

STRATEGIES AND ACTIONS ………………………………………………………..... 13

SUBGOAL 4.1 ………………………………………………….…………………...….... 13

1890- EDEN ADVISORY GROUP ……………………..………………………..……....... 14

1890- EDEN ADVISORY GROUP ROLES ………………………………………....….. 14

1890 ADMINISTRATORS ROLES ………………………………………………….….. 14

IMPLEMENTATION- Success Measurement …………………………...…………….… 15

TIMELINE ……………………………………………………………………………...... 16

LIMITATIONS ………………………………………………………………………....... 17

GLOSSARY OF ACRONYMNS ……………………………………………………....….. 19

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I. INTRODUCTION

The Extension Disaster Education Network (EDEN) is a National Institute of Food and Agriculture (NIFA) funded network of Land-Grant Universities (LGUs) and Sea Grant Extension programs. Its mission is to reduce the impact of disasters through research-based education. Prior to 2009, NIFA and the EDEN Executive Committee observed the lack of participation of 1890 LGUs. As a result, a workshop was held in December 2009 to determine strategies to address the lack of involvement in EDEN. The workshop was successful and attendees identified opportunities to participate in EDEN. However, there was little follow-up to drive increased EDEN involvement.

In 2012 at the EDEN Annual Meeting, Beverly Samuel, NIFA National Program Leader (NPL) and Liaison to EDEN, began presenting the need for increasing engagement of the 1890 LGUs. She stressed the need for representatives at the EDEN annual meeting, as state delegates and Points of Contact (POCs), and increased involvement in national exercise activities. This renewed effort resulted in her hosting Dr. Noel M. Estwick of Prairie View A&M University, Texas as the 2017 United States Department of Agriculture (USDA)-NIFA Family & Consumer Sciences Visiting Scholar. The EDEN sponsored project was entitled “Exploring the Need for 1890 EDEN Growth.”

A project team and the 1890 Advisory Group (AG) were assembled in early 2017 to execute the project. The advisory group was formed based on suggestions from the 1890 Extension Administrators. The AG provides oversight and guidance in the process of re-engaging 1890 LGUs in EDEN. The project team and NIFA determined that this would be best achieved through a face-to-face 1890 workshop, utilizing resources within NIFA, other Federal agencies and non-Federal agencies. The 2017 Visiting Scholar Program was used as the platform for making these connections. Furthermore, NIFA determined that the most effective deliverable from the Visiting Scholar Program would be an action plan. The action plan outlined in this document incorporates feedback from NIFA, EDEN, the 1890 Advisory Group, Federal and non-Federal agencies and 2017 Visiting Scholar activities such as the 1890-EDEN survey which was conducted in 2017.

II. MISSION Strengthen the capacity of Extension at 1890 LGUs and the communities they serve in all phases of disaster planning for and responding to disasters with research-based education.

III. GOALS and CHALLENGES

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GOAL 1. Strengthen 1890 Extension’s capacity and commitment to address disaster issues within underserved populations

1.1 Communicate the value of disaster education to 1890 Extension Administrators for support 1.2 Provide timely resources and training opportunities that equip Extension personnel for all

phases of disasters 1.3 Utilize resources provided by the EDEN network and other research-based entities to address

1890 Extension’s disaster education needs 1.4 Coordinate and/or deploy expertise and resources in support of disaster activities when

appropriate 1.5 Further engage, enhance, and maintain relationships around disaster education programming

with 1862, 1994, and Hispanic Serving Institutions

CHALLENGE: Populations in underserved communities are often more vulnerable than other groups because of poor economic conditions and lack of access to information resources such as computers.

STRATEGIES AND ACTIONS:

SUBGOAL 1.1. Communicate the value of disaster education to Extension administration for support

Actionable Items

Target 2018 2019 2020

and beyond

• Encourage 1890 Administrators to become involved in EDEN sponsored activities

ü ü ü

• Ensure that each Extension Administrator receives and signs the paperwork for each 1890-EDEN AG member to become an EDEN delegate; Revisit annually for new administrators

ü ü ü

• Update Extension Administrators annually about EDEN and its activities

ü ü ü

• Put together a packet that includes an introductory letter to 1890s that are not participating in the AG ü

• Secure support from the Administrators for delegates to attend and/or participate as presenters in the EDEN AM

ü

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SUBGOAL 1.2. Provide timely resources and training opportunities for 1890s that equip Extension personnel for all phases of disasters

Actionable Items

Target 2018 2019 2020

and beyond

• Conduct an annual face-to-face 1890-EDEN sponsored workshop to offer training in areas needed to enhance disaster programming for underserved communities

ü ü ü

• Utilize Emergency Management Institute (EMI) training courses and Federal Emergency Management Agency (FEMA) online training – start with 1890-EDEN AG members

ü ü ü

• Participate in training offered at the state level ü ü ü

• Explore opportunities offered through the FEMA Higher Education Program

ü ü ü

SUBGOAL 1.3. Utilize resources provided by the EDEN network and other research-based entities to address 1890 Extension’s disaster education needs

Actionable Items

Target 2018 2019 2020

and beyond

• Encourage participation in EDEN activities- professional development webinars (as presenters and participants), disaster exercises and online resources

ü ü ü

• Actively participate in EDEN standing committees and Program Area Work Groups (PAWGS)

ü ü ü

• Utilize EDEN website resources e.g. response notes ü ü ü

• Participate in current EDEN and NIFA Smith-Lever Special Needs projects such as the Mississippi Youth Preparedness Initiative (MyPI) and the Multi-Jurisdictional Animal Resource Coordination Exercise (MARCE)

ü ü

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SUBGOAL 1.4. Coordinate and/or deploy expertise and resources in support of disaster activities when appropriate

Actionable Items

Target 2018 2019 2020

and beyond

• Update the websites of 1890 LGUs to provide timely and relevant information about disaster programming

ü ü

• Develop disaster programs and have plans coordinated and ready for execution rather than commencing planning after disasters occur- Utilize college Community Emergency Response Teams (CERT) programs and 4-H driven programs

ü ü ü

• Develop and maintain partnerships with local government, state government, faith-based institutions, Community Based Organizations (CBOs), Federal and non-Federal agencies, and other stakeholders

ü ü ü

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SUBGOAL 1.5. Further engage, enhance, and maintain relationships around disaster education programming with 1862, 1994, and Hispanic Serving Institutions

Actionable Items

Target 2018 2019 2020

and beyond

• Build upon the strengths of existing programs and collaborations being conducted throughout the 1890 LGU network e.g. Disaster Emergency Resource Team (DERT), DART, livestock disaster programs, ReadyFrankfort Emergency Preparedness App, Urban Living Expo,

ü ü ü

• Maintain and expand on existing collaborations with institutions in the EDEN network e.g. Strike Teams- a collaboration of 1862 and 1890 institutions

ü ü ü

• Develop a program within 1890-EDEN that facilitates the sharing of searchable database information e.g. coordinated response to disasters using mobile vehicles

ü ü

• Collaborate with the four Regional Rural Development Centers on efforts to benefit 1890 Institutions.

ü ü

• Develop student led Volunteer Corps at each institution, which are led by fraternities, sororities and other service groups to prepare students for disasters

ü ü

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GOAL 2. Strengthen 1890s capacity to identify and disseminate research-based disaster education to underserved populations

2.1 Engage researchers and practitioners to support inquiry in disaster education 2.2 Optimize institutional infrastructure to support emerging issues and all-hazards education 2.3 Develop additional funding streams 2.4 Create, maintain, and enhance partnerships with key organizations and agencies 2.5 Identify existing body of knowledge of disaster education materials suited for underserved populations CHALLENGE: It is critical that 1890 LGUs improve on existing mechanisms for collaboration and dissemination in order to keep pace with changing society, while educating underserved populations.

STRATEGIES AND ACTIONS:

SUBGOAL 2.1 Engage researchers and practitioners to support inquiry in disaster education

Actionable Items

Target 2018 2019 2020

and beyond

• Work with relevant university entities to develop the technological infrastructure that fosters research collaborations i.e. research networks

ü ü

• Develop an 1890 knowledge database to store best practices developed within 1890 EDEN

ü ü

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SUBGOAL 2.2. Optimize institutional infrastructure to support emerging issues and all-hazards education

Actionable Items

Target 2018 2019 2020

and beyond

• Engage 1890’s as member institutions in EDEN as indicated by signed paperwork required by EDEN ü ü ü

• Facilitate the new member institutions in identifying POC’s and delegates in EDEN and secure support from Administrators for delegates to attend and/or participate as presenters in the EDEN Annual Meeting

ü ü ü

• Work with Administrators to garner senior leadership support for all-hazards disaster education- approving funding for delegates to attend the EDEN annual meeting

ü ü ü

• Secure support for EDEN delegate/extension representation on committees that develop emergency operations plans (EOPs)

ü ü ü

• Facilitate approvals for EDEN delegates to serve on county, state and regional disaster committees and task forces

ü ü ü

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SUBGOAL 2.3. Develop additional funding streams

Actionable Items

Target 2018 2019 2020

and beyond

• Assemble a team to explore collaborative efforts in preparation for USDA-NIFA CBG Program and other opportunities

ü

• Respond to disaster management Request for Applications (RFAs) in USDA-NIFA and other Federal Agencies

ü ü

• Submit grant applications to relevant USDA-NIFA funding streams and other sources.

ü ü

• Identify funding streams in other Federal agencies, non-Federal agencies, foundations and not-for-profit organizations

ü ü ü

• Respond to Request for Proposals (RFPs) issued by Councils of Governments (COGs) and similar agencies that concentrate on finding solutions to regional issues- this will assist 1890 LGUs to focus on issues that are relevant to the populations they serve

ü ü ü

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SUBGOAL 2.4. Create, maintain, and enhance partnerships with key organizations and agencies

Actionable Items

Target 2018 2019 2020

and beyond

• Partner with regional agencies such as COGs to tackle problems e.g. Resource Conservation and Development (RC&D) Councils

ü ü

• Apply for funding to develop joint projects with regional agencies to conduct summer research and allow students in 1890 LGU network to gain valuable real-world experience

ü ü

• Foster collaborations, research opportunities and student opportunities with agencies and centers at institutions within EDEN network and at Federal agencies

ü ü

SUBGOAL 2.5. Identify existing body of knowledge of disaster education materials suited for underserved populations

Actionable Items

Target 2018 2019 2020

and beyond

• Create a publication of best practices that shares information about how 1890 deal with disaster issues that impact the communities they serve

ü

• Recommend that AEA dedicates a section of its website to disseminating information about disaster education best practices for dealing with issues that impact limited resource populations

ü ü ü

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GOAL 3. Enhance the abilities of underserved individuals, families, communities, organizations, agencies and businesses to prepare for all phases of disasters

3.1 Identify, develop, and maintain resources that help underserved populations make informed decisions in preparation for all phases of disasters 3.2 Support networks that develop and disseminate disaster education resources and programs 3.3 Serve as a source for research-based disaster education to underserved audiences CHALLENGE: Due to the lack of resources, underserved families tend to face the brunt of disasters. They are often the least prepared before disasters occur and therefore the least resilient. Extension plays a critical role in helping these families cope with disasters.

STRATEGIES AND ACTIONS:

SUBGOAL 3.1. Identify, develop, and maintain resources that help underserved populations make informed decisions in preparation for all phases of disasters

Actionable Items

Target 2018 2019 2020

and beyond

• Conduct disaster education workshops in the community across all four extension program areas

ü ü

• Conduct workshops in the community that are relevant to the target audiences and develop culturally sensitive disaster education materials

ü ü

• Develop fact sheets which are based on disaster education best practices

ü ü ü

• Promote the Ready Business curriculum ü ü

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SUBGOAL 3.2. Support networks that develop and disseminate disaster education resources and programs

Actionable Items

Target 2018 2019 2020

and beyond

• Utilize resources that are relevant to the particular audience i.e. social media, email and U.S. mail

ü

• Maintain networks with CBOs and local governments to utilize opportunities for engaging underserved populations

ü ü

• Continue to implement experiential learning across Extension

ü

• Purchase airtime on university radio stations to promote disaster education

ü ü

• Better utilize the marketing and Ag Communications units within the 1890 community

ü ü ü

• Host National Preparedness Month events across the network

ü ü ü

• Secure funding for FY 2018 to coordinate FEMA training on engaging faith-based organizations in Emergency Management (EM) for 1890 AG and Extension personnel

ü

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SUBGOAL 3.3. Serve as a source for research-based disaster education to underserved audiences

Actionable Items

Target 2018 2019 2020

and beyond

• Disseminate research-based disaster education to build trust in underserved communities. You can measure that you disseminated the information. (or something else that is measurable)

ü ü ü

GOAL 4. Advocate for the creation and/or maintenance of up to date emergency operations plans at all 1890 LGUs

4.1 Identity whether or not each 1890 LGU has an emergency operations plan (EOP) and determine who has the role in developing and/or maintaining emergency operations plans at 1890 LGUs

CHALLENGE: Universities are entrusted with the health and safety of thousands of persons in any given 24 hour period. Thus, it is imperative that campuses anticipate and plan for the numerous emergencies they encounter. This is becoming more important given the increase of active shooter situations.

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STRATEGIES AND ACTIONS:

SUBGOAL 4.1. Identity whether or not each 1890 LGU has an EOP

Actionable Items

Target 2018 2019 2020

and beyond

• Advisory group members will investigate if their institutions have EOPs to determine who is responsible for those plans, when they were last updated, and if an Extension educator is included in the planning process.

ü

• Identify who from 1890 Network has a role in developing and/or maintaining emergency operations plans at 1890 LGUs

ü

• Encourage participation of Extension on EOP teams at universities. ü ü ü

• A web search will be conducted to gather similar information about 1890 institutions that are not represented on the AG – for reporting updates

ü ü

• Introduce the person responsible for university EOPs to EDEN and encourage him/her to become an EDEN delegate

ü

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IV. 1890-EDEN ADVISORY GROUP

The 1890-EDEN AG is comprised of the project team and Extension representatives from 1890 LGUs. Members are appointed by Extension Administrators at their institutions. The AG provides guidance for development and implementation of 1890-EDEN activities. An AG monthly conference call is convened to plan activities.

The following describes the roles of the 1890 EDEN AG and 1890 Administrators:

1890-EDEN ADVISORY GROUP ROLES

• Utilize Pre-Existing Tools and Resources (Evans-Allen Act of 1977 funds) • Communicate that participation in EDEN takes commitment and personal effort • Utilize EDEN and its resources rather than creating new disaster programs • Consistently participate and contribute to advisory group activities • Intentional interactions with 1890 partners to learn about resources that exist within the

network

1890 ADMINISTRATORS ROLES

• Follow through on actions that remove barriers to 1890 Extension employee participation in EDEN

o Demonstrate commitment to 1890-EDEN by completing delegate paperwork and appointing delegates and POCs

• Adopt a structure that enables full-time equivalent (FTE) employees in 1890 Extension to participate in disaster work as part of their job responsibilities (over 55% of respondents to the 1890-EDEN 2017 survey had zero FTE employees in their 1890 Extension units dedicated to disaster work)

• Support disaster training for 1890 Extension employees • Provide travel support for 1890 Extension personnel to participate in the EDEN annual

meeting

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V. IMPLEMENTATION- Success Measurement

In recent years Prairie View A&M University and Tennessee State University have consistently participated in EDEN and its Annual Meeting. In 2016, Fort Valley State University became active. Since the start of the 1890-EDEN project in 2017, Central State University signed the required paperwork and designated a POC. In 2017, Alabama A&M University re-engaged and appointed a POC. Four delegates represented three 1890 institutions at the 2016 Annual Meeting and twelve delegates represented five institutions at the 2017 Annual Meeting. This was a 200% increase in 1890 participation in the EDEN Annual meeting since over 2016. The 2017 participation represented approximately 26% of the 1890 institutions. As a result of actions outlined in this AP, the AG expects that at least 50% of 1890s will become more engaged in EDEN and participate in the 2018 Annual Meeting. It also expects this to translate into increased emergency management activities at the respective campuses.

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TIMELINE

20182nd 1890-EDEN Workshop

Submit 1890 Capacity Building Grant Proposal

Host National Preparedness Month EventsParticipation at least 50% of

1890 LGUs in the EDEN Annual MeetingApply for seed funding for disaster

research and programming through Evans-Allen funds

2019Respond to RFPs

Host 3rd Annual 1890-EDEN Workshop

Host National Preparedness Month Events

Participation of at least 75% of 1890 LGUs in EDEN Annual Meeting

Form strategic linkages with Federal and non-Federal agencies to engage

in disaster projectsApply for seed funding for disaster research and programming through

Evans-Allen funds

2020Continue building

1890 EDENCreate a template for evaluating disaster

education programs at 1890 LGUsSeek funding to create an 1890 Disaster

Center at PVAMU

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LIMITATIONS

Participation in EDEN

The advisory group indicated that 1890 Extension Administrators need to be more committed to EDEN

Emergency Management is Lacking in Plans of Work (POW)

The May 2017 Houston, Texas workshop included a session, which dealt with incorporating disaster management in 1890 LGUs POW. Participants responded to six questions that led to the group identifying and prioritizing barriers to 1890 LGU participation in EDEN. The group also discussed opportunities that will support participation in EDEN (see Appendix B). The questions were:

1. What activities are associated with showing that 1890 LGUs are participating in EDEN?

2. How do we know a participant when we see one? 3. What does participating in EDEN really mean? 4. List and prioritize five resources 1890 LGUs need to participate in EDEN. Where are

these resources? How do we access them? 5. List and prioritize five barriers that prevent 1890 LGUs from participating in EDEN? 6. How do we overcome the barriers identified?

The session revealed critical information that if acted upon can result in improved disaster programming in the 1890 network, increased participation in EDEN and greater involvement in USDA-NIFA programs such as the 1890 Capacity Building Grant Program, and programs in other Federal and non-Federal agencies. Results from the brainstorming session include the following:

• 1890 LGUs are actively engaged in the communities they serve • Duplication of efforts can be reduced by utilizing EDEN resources (e.g. EDEN response

notes) • 1890 LGUs are willing to contribute articles, presentations and publications etc. to EDEN

resources • Institutions within the network are willing to collaborate with EDEN institutions if the

appropriate funding and programmatic mechanisms are in place • AG became aware of potential collaborations within the 1890 network of which they

were previously unaware • There needs to be greater buy-in from Extension leadership within the 1890 LGU

network

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• 1890 LGUs are willing to pursue training and other professional development opportunities

• The AG identified administrative priorities, fear and mistrust, and lack of manpower/staff as the top three barriers to 1890 participation in EDEN. The AG listed benefit analysis, relationship building and hiring additional personnel as actions necessary to overcome the respective barriers and

• The approaches to solving some of the unique issues within the communities served by 1890 LGUs can allow the network to contribute to EDEN best practices e.g. engagement with faith-based organizations and CBOs.

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GLOSASRY OF ACRONYMNS

1890 LGU Historically black colleges and Land-Grant Universities which were established under the Second Morrill Act of 1890

APLU Association of Public Land Grant Universities CBO Community Based Organization CERT Community Emergency Response Team COG Council of Government DART Disaster Animal Response Team DERT Disaster Emergency Resource Team EDEN Extension Disaster Education Network EM Emergency Management EMI Emergency Management Institute EOP Emergency Operations Plan FEMA Federal Emergency Management Agency FTE Full-time Equivalent LGU Land-Grant University MARCE Multi-Jurisdictional Animal Resource Coordination Exercise MYPI Mississippi Youth Preparedness Initiative NIFA National Institute of Food and Agriculture NPL National Program Leader PAWG Program Area Work Groups POC Point of Contact POW Plan of Work RC&D Resource Conservation and Development (RC&D) Councils RFA Request for Applications RFP Request for Proposals USDA United States Department of Agriculture

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Funded by USDA- NIFA through EDEN