16th

STEERING COMMITTEE MEETING OF CASP-AP (16 SCM)

8-9 JULY 2019

&

SEVENTH ASIA & PACIFIC REGIONAL AVIATION SECURITY

COORDINATION FORUM (RASCF-APAC/7)

10-11 JULY 2019

PATTAYA, THAILAND

1. DATES AND MEETING VENUE

The 16SCM and RASCF-APAC/7 will be held at the Royal Cliff Hotel located in Pattaya City, Thailand.

1.1 The Sixteenth Steering Committee Meeting of Cooperative Aviation Security Programme – Asia

Pacific (16th CASP-AP SCM) will be hosted by the Civil Aviation Authority of Thailand

(CAAT), at Pattaya, Thailand from Monday 8 to Tuesday 9 July 2019. CAAT will host a

Welcoming Cocktail on 8 July, at the hotel.

1.2 The Seventh Asia & Pacific Regional Aviation Security Coordination Forum (RASCF- APAC/7)

also to be hosted by CAAT will be conducted from Wednesday 10 to Thursday 11 July 2019

following the conclusion of the CASP-AP SCM at the same venue. CAAT will host a Buffet

Dinner on 10 July, at the hotel.

Please indicate on the “Pre-registration” google form if you will be attending these social events above.

2. VENUE CONTACT DETAILS: Royal Cliff Hotel – Pattaya City, Thailand.

Address: 353 Phra Tamnak, Muang Pattaya,

Amphoe Bang Lamung, Chang Wat Chon Buri 20150

Tel: +66 38 250421

Fax: +66 38 250511

Email: success@royalcliff.com

Web: www.royalcliff.com

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3. ARRIVING AT PATTAYA CITY

Pattaya City (approximately a two-hour drive from the airports in Bangkok) is on the east coast

of the Gulf of Thailand, about 100 kilometers (62 miles) southeast of Bangkok in the Chonburi

Province. Delegates may arrive either via Suvarnabhumi International Airport (BKK) or Don

Mueang International Airport (DMK). CAAT will provide complimentary road transportation

to/from Suvarnabhumi (BKK) and Don Mueang (DMK) airports in Bangkok to the three

recommended hotels listed in Pattaya (see Section 7.)

Participants are requested to provide their flight details and hotel details no later than 14 June

2019 by submitting the “Pre-registration” form or copy link:

https://forms.gle/FpU5yT6qEMCJ87vD8, for the scheduling of airport transfers and other

evening events.

Once you have submitted the online “Pre-registration form only those that require airport/Pattaya

transfers will be contacted by Mr. Rattanasuwan/Miss Nairattanahiran to confirmation of your

logistic schedules.

CAAT contacts for inbound logistics to Pattaya:

Name: Mr. Siwabhorn Rattanasuwan

Job title: Facilitation Standards Officer

Telephone: +66 2 568 8800 ext. 2904 (Office)

E-mail: siwabhorn.r@caat.or.th

Name: Ms. Anatsaya Nairattanahiran

Job title: Security Inspector

Telephone: +66 2 568 8800 ext. 2911 (Office)

E-mail: anatsaya.n@caat.or.th

*** Please include ‘CASP-AP 16 SCM’ or ‘RASCF-APAC/7’ in the email subject line ***

4. REGISTRATION OF DELEGATES

Delegates are requested to register for the meeting at the Royal Cliff Hotel – reception area

either on Sunday 7 July 2019 from 1400-1700 hours or from 0830 and 0900 hours on the

opening day on 8 July 2019 for the 16SCM of CASP-AP. RASCF-APAC/7 registration will be

available for participants that have just arrived on the opening day 10 July 2019 (from 0830 to

0900 hours).

Delegates are required to wear the identification badges which will be issued to them during

registration when attending the meeting and the forum.

5. PASSPORT, VISA, INSURANCE AND CUSTOMS

5.1 Participants from other countries must possess the documentation required to enter and stay in

Thailand. Information on entry requirements is provided by the Ministry of Foreign Affairs,

Thailand, website at http://www.mfa.go.th/main/en/services

5.2 Application for entry visa is the responsibility of the delegate concerned, and participants should

do this well in advance as visa processing for certain countries might require additional time for

security screening. If a participant requires a visa support letter, the participant’s appropriate

authority, administration or State should send a request, on official letterhead, to the ICAO

APAC Office, at least six weeks before the start of the meeting. Please note that ICAO does not

issue personal invitations for these events.

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5.3 Participants should be medically fit to attend the meeting and in possession of insurance

coverage to meet expenses for any unexpected event, including illness or medical emergency

during the meeting. ICAO will not take responsibility for any expenses incurred concerning

participation to its meetings/events. Participants shall obtain information on vaccination

requirements from the embassy or the immigration website.

5.4 Currently, there are no restrictions on the import of foreign currency to Thailand. However,

visitors to Thailand must declare on entry amounts exceeding US$20,000. Visitors may take out

of Thailand foreign currencies up to the amount imported and declared. Up-to-date information is

available at the Thailand Customs website at http://www.customs.go.th/index.php?lang=en&.

6. OFFICER AND SECRETARIAT CONCERNED WITH THE MEETING

6.1 16SCM

For the 16 CASP-AP SCM, delegates must complete the CASP-AP Registration Form and return it

to CASP-AP, at email RAS04901@icao.int no later than 14 June 2019.

In order to assist in the preparation of the 16 SCM, the CASP-AP would appreciate receiving

the Discussion Papers and/or Information related to the meeting not later than 14 June 2019

and all copies of such documents should be forwarded to Mr. Kyal Barter at kbarter@icao.int.

For all information related to the 16 SCM arrangements, please click here for our public website.

Other discussion papers and programme document, you will require to log into our Secure Portal

website (click here) which will be regularly updated on the CASP-AP Secure Portal. Please

browse through the website to ensure you have all the updates. For details on how to access the

CASP-AP secure portal, please refer to Attachment A.

Any inquiries related to the 16 SCM should be addressed to Mr. Kyal Barter, Programme

Coordinator, CASP-AP at kbarter@icao.int.

For Administrative queries, please email to CASP-AP Administrative Assistant, Ms. Nitaya

Vatanakovit (Joy) at nvatanakovit@icao.int

6.2 RASCF-APAC/7

For the RASCF-APAC/7, delegates must complete the separate RASCF-APAC/7 Registration

Form and return it to ICAO Regional Office Asia & Pacific, at e-mail APAC@icao.int and

asirivichitvorakarn@icao.int no later than 14 June 2019.

In order to assist in the preparation of the RASCF-APAC/7 and its draft report, it would be

highly appreciated if Discussion/Information Papers and/or Presentations and/or Workshop

Topics & Scenarios of particular interest to APAC States, within the purview of the Provisional

Agenda for the Forum reach the ICAO Asia and Pacific Office at your earliest convenience via

e-mail to APAC@icao.int ; RLockie@icao.int; RLow@icao.int in MS Word format not later

than 3 June 2019.

Any enquiries related to the RASCF-APAC/7 Discussion or Information Papers, may be

directed to Mr. Ross Lockie (RLockie@icao.int;) and Mr. Remington Low (RLow@icao.int;),

Regional Officers, Aviation Security and Facilitation.

6.3 For all information related to the RASCF-APAC/7 Meeting arrangements, please click here or

copy this link: https://portal.icao.int/RO_APAC/Meetings/Pages/2019-RASCF-APAC7.aspx

which will be regularly updated on the RASCF-APAC/7 Secure Portal. Please browse through

the website to ensure you have all the updates. For details on how to access the RASCF-APAC/7

secure portal, please refer to Attachment B. or click here.

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6.4 For Administrative queries on RASCF-APAC/7, please email to ICAO Regional Office

Programme Assistant, Ms. Aemiga Sirivichitvorakarn at asirivichitvorakarn@icao.int (cc:

APAC@icao.int).

7. HOTEL RESERVATIONS AND ROOM RATES

7.1 Delegates are required to book their accommodation directly with one of the listed hotels below

of their choice. When making the booking, delegates are entitled to “CAAT Cooperate Rate” as

shown. It is highly recommended that reservations are made well in advance to ensure

availability.

Royal Cliff Hotel (Meeting Venue) www.royalcliff.com

ROYAL CLIFF BEACH HOTEL – Casual Luxury

Mini Suite Sea View Plus (37 sqm.) Single/Twin/Double THB.4,200.- net/room/night

Ocean Deluxe (37 sqm.) Single/Twin/Double THB.4,800.- net/room/night

Theme Suite (125.50 sqm.) Single/Twin/Double THB.15,000.- net/room/night

ROYAL CLIFF GRAND HOTEL – Formal Luxury

Grand Sea View (37 sqm.) Single/Twin/Double THB.5,000.- net/room/night

Grand Sea View Plus (37 sqm.) Single/Twin/Double THB.5,200.- net/room/night

For hotel reservation, please click here or;

go to https://www.royalcliff.com/events/RASCF-2019/

7.2 Alternate Hotels

Cosy Beach Hotel www.cosybeachhotel.com

Superior Sea View (Grand Wing) Single/Twin/Double THB.1,900.- net/room/night

Deluxe (Ocean Wing) Single/Twin/Double THB.2,100.- net/room/night

For reservation, please e-mail to reservation@cosybeachhotel.com and request for “CAAT” rate.

Mountain Beach Hotel www.mountainbeachhotel.com

Superior Single/Twin/Double THB.1,200.- net/room/night

Junior Single/Twin/Double THB.1,600.- net/room/night

Family Suite Single/Twin/Double THB.2,800.- net/room/night

For reservation please e-mail to nichanan.sales@hotmail.com, info@mountainbeachhotel.com

and indicate CAAT for the above rate.

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8. OTHER USEFUL INFORMATION

8.1 Weather

The temperature ranges from 32 degrees Celsius maximum to 27 degrees Celsius minimum in

the month of July. Weather information including 5-day forecasts can be obtained from the

website of the Thailand Meteorological Services: https://www.tmd.go.th/en/

8.2 Time Zone

Time in Thailand is + 7:00 hours ahead of Co-Ordinated Universal Time (UTC + 7:00)

8.3 Internet /Local Sim cards - Internet access is available in many convenient stores. You may

buy a local sim card with data when arrive at BKK or DMK Airport.

8.4 Money

8.4.1 The currency of Thailand is the Thai Baht (THB). Notes come in denominations of 1000, 500,

100, 50, 20. Coins are in denominations of 10,5,2, 1 THB Most resort and travel expenses will

be billed in THB, Hotels accept cash and credit cards, and unless specified US dollars.

8.4.2 All state and commercial banks exchange major foreign currencies and are open from 0830 to

1530 hours from Monday through Sunday. To change foreign currencies, you are required to

show your passport.

8.4.3 International credit cards such as American Express, Visa, Master Card, etc. are normally

accepted at major hotels and department stores.

8.5 Electrical power

Electricity is 220 and 240 volts AC at 50Hz).

The type of electrical plug and socket typically used in Thailand is two parallel prongs:

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Attachment A

Instruction on how to access to a CASP-AP Secure Portal

In order to gain access to the CASP-AP Secure Portal contents, each member must have ICAO Net

Account and subscribe to group name CASP-AP. We would advise you to use Chrome to access.

Please note that there was a migration of the Secure Portal to SharePoint 2013. It maybe that your

sites may have changes that may have occurred in the last seven days. Kindly note the new system:

From https://portal2010.icao.int

To: https://portal.icao.int.

Log in at the ICAO PORTAL (for full instructions, please click here) or copy link:

https://portallogin.icao.int/instructions.htm

From the browser, navigate to http://portal.icao.int/ and click on Login

Enter your user id:xxxxxx

Enter your password: xxxxx

Should you have problem logging in, you can request “reset password” and if you still have problem

with logging in, please contact us at RAS0901@icao.int

Authorized access to the CASP-AP portal requires an e-mail address of your administration. Any request

for access to the portal other than your administrative e-mail address ( eg G-Mail, Hotmail, Yahoo,

iCloud etc. ) must be authenticated by your State/Administration and send e-mail to RAS04901@icao.int

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1

ICAO Secure Portal Access Instructions In order to gain access to the Secure Portal contents each member must have ICAO Net Account and subscribe to group name as listed below.

APANPIRG Deficiencies - Group name: DEF APAC State Letters, APANPIRG, Aviation security and RASG-APAC – Group name: RO_APAC

I. Procedure 1: If you already have an account with the ICAO Secure Portal: 1. Log on to http://portal.icao.int with your secure site login credentials.

2. Click on the PROFILE link on the right-hand top corner. 3. A new window pops up; click on GROUP SUBSCRIBE/UNSUBSCRIBE on the left-hand menu.

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4. Enter the group name that has been provided to you in the SUBSCRIBE TO field and the

JUSTIFICATION for your request. 5. Click the SUBMIT CHANGES button.

After these steps are completed and the request reviewed, you will receive an email confirmation that you have been granted or denied access to the group in question.

II. Procedure 2: If you do NOT already have an account with the ICAO Secure Portal: 1. Access the ICAO Portal at the following link: http://portal.icao.int. 2. Since you do NOT have a Portal username/password, click the REQUEST AN ACCOUNT option.

3. Click the OK button on the pop-up message to indicate this is your first Portal account. In the pop-up window, enter the group name (all caps and no spaces) that has been provided to you in the SUBSCRIBE TO field.

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3. Click the OK button. 4. Enter the necessary information in the New User Account form. Note: Require an official e-mail address of your Administration

5. Click the SUBMIT REQUEST button.

After these steps are completed and the request reviewed, you will receive ICAO Portal Access Instructions.

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III. Reset password

All ICAO Net account passwords will expire within six months. All users are informed automatically by e-mail seven days before their passwords expire. 1. Upon receiving email notification of pending password expiry, users are expected to log on to the site and click on the Profile link to change their password. These instructions are provided in the e-mail notification. 2. If the password has already expired, or if a user has forgotten his or her password please follow the instructions below.

a) Navigate to http://portal.icao.int b) At the login page, click on the ‘Cannot Login’ link c) Enter your email address or your username and click on submit. d) Enter the answer to your hint to receive a new password. e) The new password will be sent to your email address

 

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