15 step process for developing an inclusive and widely supported integrated RH/HIV Proposal R8

Richard MatikanyaInternational HIV/AIDS Alliance

Step 1: CCM meets to decide on submission of Round 8 proposal

• Soon after 1 March, the CCM needs to convene to make a decision on submitting or resubmitting a proposal for Round 8

• Opportunities exist at this point for:– Advocacy for CCM to submit Round 8 proposal – Advocacy to resubmit Round 7 proposal

Step 2: CCM meets minimum 6 requirements

• The CCM has to meet 6 minimum requirements– CCM members selected by their own constituencies– Evidence of membership of people living with the 3

diseases– Transparent and documented process to solicit and

review submissions for integration into proposal– Transparent and documented process to ensure the

input of a broad range of stakeholders– Transparent and documented process to nominate

PRs (DTF)– Put in place plan to mitigate against conflict of

interest

6 CCM minimum eligibility requirements Requirement (as referred to in the "CCM

Clarifications Document" for Round 6) Description of Requirement

1. Membership of persons living with and/or affected by HIV/AIDS, TB, and malaria

All CCMs are required to show evidence of membership of people living with and/or affected by the diseases

2. Transparent selection process for CCM Membership of non-governmental members

CCM members representing the non-government sectors must be selected by their own sector(s) based on a documented, transparent process, developed within each sector

3(a). Transparent and documented process to: (a) solicit proposal submission

3(b) (b) review proposal submissions

CCMs are required to put in place and maintain a transparent, documented process to solicit and review submissions for possible integration into a national proposal

4(a) and 4(b).

Ensure the input of a broad range of stakeholders including CCM members and non-members in proposal development and implementation oversight process.

CCMs are required to create a transparent, documented process which ensures that CCM members and non-CCM members have the opportunity to contribute to proposal development and in conducting grant oversight.

5(a) and 5(b).

Transparent and documented process for nominating the PR and to oversee program implementation

CCMs are required to put in place and maintain a transparent, documented process for nominating/electing a PR and to oversee program implementation

6. When the PRs and Chair or Vice Chair(s) of the CCM are the same entity, CCMs must have a conflict of interest plan.

CCMs must have a written plan in place to mitigate conflicts of interests when the PR and Chair or Vice Chair(s) are the same.

Step 3: CCM identifies SRH/HIV integration as intervention area

• Opportunities exist at this point for:

– Advocacy to CCM to include SRH/HIV as an intervention area

• New R8 guidelines state GF will support Interventions related to interactions between the 3 diseases, including providing access to prevention services through integrated health services, especially for women and adolescents through reproductive health care

• Important to have read previous proposals submitted to ascertain extent to which SRH has been integrated

Step 4: Establish system for regular communication among stakeholders

• Need to put in place mechanisms to ensure that all stakeholders have ongoing access to information regarding the development of the proposal

• Need to be aware that between 1 March and 1 July, there only 120 days available to develop and submit a proposal. Work-planning is therefore critical

Step 5: PR and SR selection through a transparent process

• Opportunities exist at this point for:– Advocacy to strong CSO involved in RH to submit a

nomination for one of the two principal recipients for Round 8 (DTF)

– Advocacy to ensure that all relevant SRs involved in RH submit proposals as sub-recipients

– Provide technical assistance to SRH focused potential SRs in proposal development

Step 6:Strengths & weaknesses of previously submitted proposals are

analysed

• Ensure that we have addressed TRP comments for those of us that submitted SRH/HIV integrated proposals

Step 7: Know the epidemic and its interaction with SRH

• Do we have enough intelligence for a comprehensive situation analysis, including information about:

– The epidemiological situation and needs relating to HIV and broader SRH by key affected population groups*, gender and age?

– What are the existing responses to meet the needs identified?– What are the programmatic and policy gaps?– What are the current funding allocations within the national budget?– What are the current donor contributions to meeting the needs?– What are the financial gaps?

• *UNAIDS definition includes: women and girls, youth, MSM, IDU, CSW, prisoners, migrants, people in conflict, IDP, refugees and people living in poverty

Step 8: Identify objective for SRH/HIV integration

• The proposals should:– Articulate SRH/HIV integration as a key objective– As far as possible, be developed in the context of the

national HIV and SRH strategies, and refer to priorities and recent country-specific analysis of the strengths, weaknesses, opportunities and threats relevant to that programme.

– Clearly state how the proposed work is linked to existing or planned support funded either by a previous GF grant or through other sources

– Only request funding that is additional to existing efforts to combat the three diseases

Step 9-12: Design of the proposal• Consider and fully assess the selection of the

appropriate SRH/HIV integration interventions within the proposals components (including CSS and HSS) N.B. clear link needs to be established between SRH and service delivery for HIV

• Ensure that relevant TA for selection of SRH/HIV interventions is available and is utilized

• Assign responsibilities for developing the proposal

• Process designed & implemented for soliciting and reviewing submitted proposals

Step 13-15

• Draft the proposal* and get 2-3 people to independently peer review it to strengthen overall technical soundness

• Submit it• Proposal gets accepted! Time to celebrate• *GF recommends multi-stakeholder drafting

committees

Country SWOT Exercise

StrengthsWeaknessesOpportunitiesThreats

On developing and submitting an RH/HIV integration Round 8 proposal focusing on the

political context and enabling/ challenging factors