^ .. OHM Rcmcdialions Services Corp. Government Property Management Procedure

2. All property identified above, which for performance reasons cannot have a tagaffixed, may be marked in the following manner

a. A stainless steel tag affixed; or

b. By use of indelible ink; or

c. Property which cannot be identified/marked in any method mentioned must insome manner reference the owning agency/identifier (i.e., mark the bin, box,room, building, note to the file, sign etc.).

Note; Health and Safety, and Engineering personnel should be consulted before marking ortagging any Life Support Equipment or support equipment which may be used in hazardousenvironments; or that may be combustible or explosive.

3. All property which does not belong to the Government/client and is not leased orrented property, will be marked with a tag containing the name "OHM" and. otherOHM identifier control number as is practical.

4. The marking of GP will also give consideration to the following:

a. Methods of identification include adhesive backed property tags which may alsobe bar-coded and scanned electronically, stainless steel tags on property which isexposed to the elements, or indelible ink.

b. Regardless of the method used, the property tag or marking should be located ina conspicuous place on the item and must be clear and legible.

5. All Government property which is classified as Consumable/Expendable Material willeither be identified or marked if not consumed within a reasonable time period(normally a 30 day period). However, caution must be exercised to ensure that dye orpaint, if used, is compatible with chemicals used in contract performance. Propertywhich can not be identified/marked in any method mentioned must in some mannerreference the owning agency/identifier (i.e., mark the bin, box, room, building, note tothe file, etc.)

V. RECORDS

A. CONSUMABLE / EXPENDABLE MATERIAL RECORDS

Material Records (i.e., acquisition, receiving documents) will noj be created at the OHM' Contracts/Site offices by the OHM Property Custodian for all expendable consumable

supplies and parts issued to the sites that are part of the project supplies pool, analyticalsupplies pool. These items are not government property as they are charged to indirect oroverhead accounts. All other items that are charged directly to a cost reimbursement or Time& Materials contracts that are not consumed within a reasonable time period will be posted toa property record as described in Paragraph F or a "Receipt and Issue" system as described inParagraph E.

14 AR3I252I

/ =. OHM Remediation%_.-=• Services Corp. Government Property Management Procedure

•-' Xfcl-Uurr OPlC.f-l''"

B. SPECIAL TEST EQUIPMENT (STE) & SPECIAL TOOLING (ST) RECORDS

Although this type of equipment is extremely rare on construction and service contracts, allSTE and ST will be individually recorded and maintained as such. The property data recordwill include an identification number for each piece of STE and ST. All contractual recordsof STE and ST required by FAR/client will be kept in a contract file by the OHM RegionalContracts Administration department

The OHM Property Custodian will establish and maintain the records of all STE and STfurnished by the Government and purchased for the Government. Since special rules apply,the OHM Regional Contracts Manager must be consulted before any STE or ST is procured.

C. WARRANTY RECORDS

When a Certificate of Warranty for OPE is received from a vendor, it will be incorporatedinto the appropriate O & M Manual and the property data record marked accordingly.

D. SCRAP/SALVAGE RECORDS

1 . Regardless of the value of service or material/equipment (even zero), scrap &/orsalvage requiring handling will be dealt with in accordance with OHM ProcurementPolicies and Procedures, and appropriately documented.

2. A record of all scrap or salvage generated will be maintained by the OHM RegionalProperty Manager consistent with all contract requirements.

3. Minimum data recorded on the property data record will include the contract numberfrom which the scrap originates,' the description and/or classification, quantity on hand,date of transaction and disposition, and resulting credit to the Government for anycompensation received.

E. RECEIPT AND ISSUE RECORDS

OHM will maintain, in lieu of stock records, a file of appropriately cross-referenceddocuments evidencing receipt, issue and use of contractor-acquired material, either purchasedfrom a vendor or acquired through OHM inventory. This material is issued for immediateconsumption (normally within thirty (30) days) and is not entered in the inventory record as amatter of sound business practice.

1 . The receipt and issue method of record keeping will be composed of a file of receivingreports or equivalent receiving documentation depicting the receipt of material againstthe project or contract (as defined in the OHM Receiving Procedure 2.14).

2. A copy of the documentation will be forwarded to the appropriate Accounts Payabledepartment.

3. AH other receiving processes such as inspection or, if applicable, marking asGovernment property, will be accomplished prior to issuing the material to the user.

15

" k OHM Remediation==- Services Corp. Government Property Management Procedure

'

F. FACILITIES (OPE, IPE, ADPE) and APP RECORDS

The Government property data record containing all applicable information as listed on thematrix in Appendix B, will be maintained for all Facilities (OPE, equipment, etc.) and APPin OHM's possession.

G. BASIC RECORD DATABASE ESTABLISHMENT AND MAINTENANCE

Computerized and "Manual" (paper) property records serve as the official, contractuallybinding, OHM/Subcontiactor GP records. OHM's property control records shall providethe following basic information for every item of Government property in OHM'spossession, regardless of value.

1. These basic data elements are listed in Appendix B along with additional data elementsrequired for various GP categories. Definitions are provide below.

Noun Name Descriptive label for the item; e.g., Pump, Compressor, etc.

Description Brief, specific identification of the item; e.g., 3" Elec. SubmersiblePump

NSN (if furnished or available) The Government National Stock Number.

Quantity Rec'd The quantity of the material/parts or items actually received. Note:record a quantity of one (1) item only to each tag numbered item.

Quantity Issued The quantity of the material/parts or items actually issued for use (tobe consumed or integrated into an end product).

Quantity on Hand The quantity of the material/parts or items i.n our possession availablefor use. (should be Quantity Received minus Quantity Issued),

Unit of Measure The description of the specific measurable unit (i.e., each, lot, feet,yards, Ibs., boxes, etc.)

Unit Price The assigned unit price by the vendor, government, subcontractor,etc. and if the costs for freight and tax are identified separately on theinvoice, they should be reported separately. For GFP, use theacquisition cost provided by the Government

Contract Number & The contract or subcontract number under which OHM acquiresDelivery Order Number property and to which OHM bills for the acquired property; plus the

DO # identifying the specific project

OHM Project Number The Oracle Project Number for the OHM contract or subcontract(CTO, Delivery/Task Order, etc.) which is used to capture all costs.

Location The physical location where the property is being utilized.

Posting Reference & Date Identify the source document used for data input (i.e., receiver,packing slip, bill of lading) and the date the property was received.

16 AR3I2523

• •===- OHM RemediationSj =- Services Corp. Government Property Management Procedure

-"' ifci»m*7«ooc«>iiiii"

Disposition Identify what was done with the item once received; e.g., issued orconsumed, stored in tool crib, stored in warehouse, etc.

2. The following additional data items shall be recorded on the property data record forOther Plant Equipment (OPE) which costs less than $5,000:

Original Model/Part Number The commercial part/model number assigned to the item and theprimary identifier of material.

3. The following additional data items shall be recorded on the property data record forOther Plant Equipment (OPE) which costs more than $5,000:

Serial Number The commercially assigned serial number for the item.

Year Mfg. (if available) Identify the full date of manufacture if available, but at least the year.

Gov't ID/Tag Number The identifier number assigned to each non-expendable propertyitem.

Acquisition Document Reference The applicable acquisition document (i.e., PO, Subcontract, DD1149,& Date etc.), date of document, and the document number (of P.O., SC,

DD1149, etc.) must also be entered.

Disposition Document Reference The applicable disposal document (i.e., PO, Subcontract, DD1149,& Date stc.)P date of document, and the document number (of P.O., SC,

DD1149, etc.) must also be entered.

4. All data entered will be backed up by support documentation that provides an accurateand complete history/audit trail. This documentation will be kept on file in contractmanagement or purchase order/subcontract files for verification by internal OHM orGovernment Property Reviews.

5. Refer to the Government Property Records Data Fields matrix (Appendix B) for datarequirements on other property categories (ST/ STE, Real Property, Scrap & Salvage, etc.).

6. Appendix G provides an acceptable manual property record which will satisfy theabove basic requirements. Other formats are acceptable as long as all the requiredinformation is available on one record.

Note; Whenever possible, all Government property data records will be prepared andretained by the OHM Property Custodian. OHM Property Custodians must work closely withthe OHM Regional Property Manager to ensure proper controls are functioning and thatrecords are properly maintained and transferred to the region after a project is demobilized.

VI. PROPERTY MOVEMENT

A. Movement of Government property on delivery orders or contracts, will only be initiated onceauthorized the OHM Regional Contracts Manager. The OHM Regional Contracts Manager

17 AR3I2521.

^ SL. OHM RemediationS^^=? Services Corp. Government Property Management Procedure

j—— ifctn«»Two«nc-r"""

will prepare the appropriate movement document(s) for movement to the Government or formovement between sites, delivery orders, or contracts.

B. Upon Government approval, and prior to movement, the OHM Property Custodian will ensure theproperty is adequately packaged, covered or protected and ready for movement Duringmovement, the custodian will ensure the property is safely and securely handled to avoid LDD.

C. Upon completion of movement, the gaining custodian will sign for receipt of the property.The OHM Property Custodian initiating the movement will ensure that the GP data record isupdated accordingly.

D. In the event of LDD during movement, the OHM Property Custodian initiating the movementwill be responsible for assuring that the OHM Regional Property Manager is notifiedimmediately. The OHM Regional Property Manager will then complete the LDD report andfurnish same to the OHM Corporate Director of Government Contracts with a request forrelief of accountability in accordance with Section I.C.. Property Management, whichoutlines further details of LDD reporting.

E. The OHM Corporate Director of Government Contracts will submit the LDD report to thecognizant Government Property Administrator and will maintain a central file of all LDDactions.

VII. STORAGE

A. . GENERAL STORAGE AREAS

- 1. This section governs storage of Contractor Acquired/Government Furnished supplies,equipment, and materials (collectively government property) at individual sites wherework-in-process (WIP) supplies, materials (consumable/expendable), and OHMequipment are also stored.

2. A first-in-first-out (FIFO) system for materials will be employed where applicable withspecial control and emphasis placed on immediate issue and use of items. This systemwill be documented by using an in/out storage log if the stored items are all chargeddirect to the contract upon receipt

3. Internal security measures will be enforced. An assigned person will check to assurethat all locks, doors and windows, etc., are secured to prevent pilferage resulting inLDD.

4. Items in storage will be treated and packaged for short term or long term preservationas required. It is generally not OHM's practice to warehouse Government Property.

B. SPECIAL STORAGE AREAS

1. Special categories of materials (such as Petroleum, Oils, and Lubricants (POL),hazardous materials, paint), high-value equipment, and environmentally controlledequipment will be given special storage and handling in accordance with theGovernment, Industry Standards, OHM Quality and Health and Safety Standards or asdirected in the contract.

18 AR3I2525

OHM RemediationServices Corp. Government Property Management Procedure

2. For storage of these items, the OHM Property Custodian shall consult with the OHMHealth and Safety Manager assigned to that contract.

VIE. PHYSICAL INVENTORIES

A. Annual inventories will be completed by September 30 of each year. Complete 100%inventories will be performed upon completion of delivery orders for all IDIQ contracts. Theinventories will be reviewed by the OHM Regional Property Manager to account for all GPcontaining an identifying number (i.e.. OPE, STE, ST, APP), to validate the accuracy of alltransactions and verify accuracy of the OHM Government Property data record(s).

B. Personnel who perform the physical inventory shall not be the same individuals who maintainthe property data records or have custody of the property.

C. Physical inventories will consist of sighting, identifying, recording, and reporting allGovernment Property results which will then be reconciled and adjusted as required by theOHM Regional Property Manager.

D. The annual inventories will be scheduled by the OHM Corporate Director of GovernmentContracts and a copy of that schedule will be provided to the OHM Regional ContractsManager for coordination and notification. Upon completion of the scheduled inventories, acopy of the inventory results will be provided by the OHM Regional Contracts Manager tothe appropriate Government Property Administrator (if they are instructed to file directly)with a copy of the inventory and supporting documents sent to the OHM Corporate Directorof Government Contracts by October 20 of the same year. If not instructed to file directly,the inventory results and all documents will be sent to the OHM Corporate Director of

• Government Contracts, so filing can be done by Corporate.

E. Any inventory adjustment as a result of a physical inventory will be documented. Any datathat is incorrect on the inventory record shall be first investigated and when determined, thecorrect data annotated so that all GP records are current and correct. Newly received items 'shall be added and annotated on the record in the same manner as existing items.

IX. REPORTS

A. ACCURACY AND COMPLETENESS

The OHM Regional Property Manager will prepare all reports required for submission to theGovernment These reports will be validated by the OHM Corporate Property Manager whowill direct where the reports are to be submitted, number of copies, distribution etc. orconsolidate as required. All reports will be submitted with a high level of accuracy andcompleteness based on the most current OHM property records available. These reportsinclude:

1. Any and all requests for information made verbally or in writing by a GovernmentProperty Administrator. The request, date of request, etc., must be documented.

2. The Fiscal Year Report, DD Form 1662, or letter to the Government reporting noreportable Government property.

AR3I252619

^ ==. OHM Rcmcdialionf =- Services Corp. Government Property Management Procedure

B. REPORT SUBMISSION

The OHM Regional Property Manager will prepare by contract (and delivery order ifcontractually required) the annual report of Government property financial accountability,(i.e., DD Form 1662) and submit the completed report(s) to the OHM Corporate Director ofGovernment Contracts; and respective Government Property Administrators) (if directed bythe OHM Corporate Director of Government Contracts) by October 20 of each fiscal year.This report documents the acquisition cost (value) and quantities of all applicable GPclassifications in OHM's custody including all Government Property in the possession ofOHM subcontractors.

X. CONSUMPTION

A. Only that property/material needed for performance of the contract will be acquired by OHMunless otherwise approved by the OHM Regional Contracts Manager and, if necessary, by theContracting Officer (CO), or Administrative Contracting Officer (ACO)..

B. Reasonableness of material consumption will be primarily assessed based on past history andlast issuance of the same kind of material. Other tests may include assessment of shelf life,materials attrition, and the condition of the item being replaced or equipment being serviced.

XL UTILIZATION OF GOVERNMENT PROPERTY

A. AUTHORIZED USE

-1. GP will be used for authorized purposes on the acquiring contract only and inaccordance with performance requirements of the accountable contract, unlessotherwise approved in writing by the Government Contracting Officer/client

2. Rental and Rent-Free Use of Government Property from one contract to another willonly be made with written approval of the Government Contracting Officer/clientSuch usage must be requested in writing by the OHM Regional Contracts Manager forthat project

3. All observed unauthorized uses of GP or unauthorized rentals/rent-free use will beimmediately reported to the OHM Regional Property Manager and the OHM ContractsManager for that project, who in turn will take the necessary corrective action.

B. IDENTIFICATION OF EXCESS

1. Observation of excess or contemplated excess property/material will be reported by orthrough the accountable OHM Site Manager/Property Custodian to the OHM RegionalProperty Manager.

2. OHM Regional Property Manager will screen for possible excess of material andequipment that has no scheduled or potential use under the accountable contract

a. Priority will be given to move excess property to other active projects/taskswithin the same contract.

20 AR3I2527

OHM RemediationServices Corp. Government Property Management Procedure

b. After such attempts are made to reutilize items on the same contract, items willthen be screened for potential use on other active OHM contracts.

3. The OHM Regional Contracts Manager will report all property in excess of the requirementsto support contract needs to the cognizant Government Property Administrator orContracting Officer, as required by the contract

4. Written justification from the OHM Project/Site Manager is required to retainidle/excess property accountable to a completed or non-active task. Such justificationwill be maintained by the OHM Regional Contracts Manager in the property file.

XII. MAINTENANCE

A. OHM Site Managers will identify to the OHM Regional Property Manager all Governmentproperty that requires PRM or scheduled maintenance in accordance with current technicalpublications.

B. Where contractually required, OHM will establish a contract-specific maintenance programand/or database. This requirement has typically been implemented on Maintenance andOperations type contracts. The maintenance program will be controlled by that contract's keyOHM personnel including Quality, Health and Safety, Operations, Project Management,Contracts, and Property Departments.

C. Specific OHM methods for inspection, lubrication, protection, control forms, maintenancetype, adjustments, decontamination, corrosion proofing, major repair/modification,; andunserviceable items are found in OHM's Quality and/or Health and Safety Manuals.

D. If preventative maintenance is to be performed by the vendor, a check will first be made to• determine if service is provided under warranty. If not, a purchase requisition for use againstthe contract must be processed to accomplish the service. The requisition must be furnishedto the Purchasing Department

XIII. SUBCONTRACTOR CONTROL

A. The OHM Subcontract Manager is responsible to flow down the appropriate propertyclause(s) if government property will be used by a OHM subcontractor. The OHMSubcontract Manager must verify the approval status of the subcontractor's property systemand have the subcontractor complete physical inventories in concert with OHM's schedule sothat OHM's annual inventory submittal to the government will contain the results of thesubcontractor's property inventory.

B. The subcontractor will request disposition instructions from the OHM Subcontract Manager.The OHM Subcontract Manager will seek disposition instructions from the cognizantGovernment official through the OHM Regional Contracts Manager.

C. The OHM Subcontract Manager will request Supporting Property AdministrationSurveillance from the Government's property administrator through the OHM RegionalContracts Manager. Supporting Property Administration Surveillance is conducted by theGovernment in lieu of OHM when it is more practical for the Government to do so. In thiscase, the Government will conduct the audit of the subcontractor, not OHM.

21 AR3I2528

=1= OHM Remediation-: =- Services Corp. Government Property Management Procedure

XTV. DISPOSITION

A. DISCLOSURE OF EXCESS GOVERNMENT PROPERTY

1. All Government Property including equipment, material, parts, supplies, etc., thatbecome excess to a contract will be identified by the responsible OHM PropertyCustodian as it occurs, and be immediately reported in writing to the OHM RegionalProperty Manager.

OHM Property Custodians and Regional Property Manager must be notified by theOHM Project Managers of contracts/projects approaching completion to facilitateplanning/disposition prior to project closeout

2. The OHM Property Custodian will list all excess items on the appropriate inventoryschedule form or appropriate client's disposition document as contractually required.The dollar value for each procured item should be the cost amount from theaccountable records (i.e. purchase orders, or subcontract). Items that are dispatchedfrom OHM inventory shall be valued at a standard cost vs the original purchase price.The OHM Regional Property Manager will assist with cost valuation actions andcompletion of the inventory schedule form, as necessary.

3. The OHM Property Custodian will ensure that documentation of disposition iscomplete and reflects authority, disposal action, date of disposal and posting to the GPdata record.

B. DISPOSAL OF EXCESS GOVERNMENT PROPERTY

1 . Before submission of disposition instruction(s) request letters, and inventoryschedules/disposal forms, the OHM Regional Property Manager will verify that allitems listed in the inventory schedules are present at the location indicated, the quantityand condition are correctly stated. In addition, the OHM Regional Property Managerwill confirm that every reasonable effort has been taken to reutilize the items elsewhereon the contract or on another OHM contract/subcontract A 100% inventory will beperformed.

2. Before final disposition, if any items are found to be usable on other OHM contractwork, the OHM Regional Property Manager will promptly request approval by letterfrom the Government Plant Clearance Officer/client for withdrawal of the usable itemsfrom the completed disposition documents.

3. Upon receipt of disposition or shipping instructions from the Government/client, theOHM Property Custodian will ensure all identification tags are removed prior todisposal and that all items are disposed of within a reasonable period of time. Wheninstructed by the Government, the OHM Regional Contracts Manager will send asigned copy of the Disposition Receipt Document (DD 1348-1 or equivalent) to theGovernment Plant Clearance Officer/client and a copy to the OHM Corporate Directorof Government Contracts. The affected items will then be posted in the OHM GPrecords "archive" file indicating documented physical transfer of propertyaccountability to the Government

C. SCRAP/SALVAGE PROCEDURE

1 . Regardless of the value of service or material/equipment (even zero), scrap &/orsalvage requiring handling will be dealt with in accordance with OHM ProcurementPolicies and Procedures, and appropriately documented.

22 AR3I2529

^ s, OHM RemediationServices Corp. Government Property Management Procedure

_==• lfebUbrr<(0«XC*n*«lfc*

2. A record of all scrap or salvage generated will be maintained by the OHM RegionalProperty Manager consistent with all contract requirements.

3. Minimum data recorded on the property data record will include the contract numberfrom which the scrap originates, the description and/or classification, quantity on hand,date of transaction and disposition, and resulting credit to the Government for anycompensation received.

D. OTHER DISPOSITION METHODS/OPTIONS

1. Other disposal methods may be used as authorized by the Government Plant ClearanceOfficer/client. They include, but are not limited to:

a. Purchase or retention at cost by the prime contractor or subcontractor of CAP.

b. Return of CAP to suppliers.

c. Use within the Government through the use of prescribed screening procedures.

d. Donation to eligible donee's.

e. Sale (including purchase or retention at less than cost by OHM or itssubcontractors).

f. Donation to public entities in lieu of abandonment

g. Abandonment or destruction.

• 2. The stated methods/options apply to Government property in the possession of OHMor an OHM subcontractor. The OHM Regional Property Manager will assist in theapproved method of disposition.

XV. CONTRACT PROPERTY CLOSEOUT

A. FINAL DISPOSITION REVIEW

1 . The OHM Regional Property Manager will ensure a final 100% physical inventory isperformed (including Government property at subcontractors), of all Governmentproperty prior to contract closeout or delivery order closeout for all IDIQ contracts.

2. Upon completion of a final physical inventory, a list of all determined excess propertyand other inventory adjustments will be promptly reported.

3. The OHM Regional Property Manager will request all required authorizations forGovernment property disposition instructions. For transfers or retention of vitalequipment, the OHM Regional Property Manager will use either contractualauthorization or Government/client written approval to transfer the property to anothercontract project contractor, subcontractor, agency, etc.

4. The OHM Regional Property Manager will complete all directed disposition actionsand submit/disclose all liability determinations (i.e., LDD), inventory adjustments andother property issues before contract closeout or delivery order closeout for all IDIQcontracts.

AR3I2530

sg OHM Remediationj =- Services Corp. Government Property Management Procedure

" *

5. The OHM Regional Property Manager will coordinate all closeout activities with theOHM Corporate Director of Government Contracts.

B. FINAL PROJECT/CONTRACT PROPERTY REVIEW & CLOSEOUTCERTIFICATION

1. The OHM Regional Property Manager will submit all GP reports required followingdelivery order/contract completion including a closeout (Final) DD Form 1662 orpertinent Government agency report reflecting a zero balance at the close of the projectand contract.

2. The OHM Regional Property Manager will provide the Government PropertyAdministrator with a letter and closeout forms (as required) certifying to the following:

a. All Government property accountable to each project/task of the contract hasbeen properly disposed of.

b. Accountable Government property records to the contract have been cleared andquantity and dollar balances are zero.

c. Unresolved items have been identified with respect to liabilities/responsibilitiesfor LDD and/or undetermined disposition instructions.

A copy of the letter and closeout forms will be furnished to the OHM CorporateDirector of Government Contracts so that a central file of OHM's property records isproperly maintained.

Note: Final disposition and contract property closeout actions and certificationsshall be performed for each project (or delivery order) under all IDIQ contractsand at the completion of all prime contracts unless otherwise directed in writingby the OHM Corporate Director of Government Contracts.

24 AR3I253

.=*•=== OHM RemediationS~ Services Corp. Government Property Management Procedure

" 1» *M«-7«<0*X(>O~™«1—

Appendix A

ABBREVIATIONS/ACRONYMS

ADPE AUTOMATED DATA PROCESSING EQUIPMENTAPP AGENCY PECULIAR PROPERTYCAM CONTRACTOR ACQUIRED MATERIALCAP CONTRACTOR ACQUIRED PROPERTYDO DELIVERY ORDERDoD DEPARTMENT OF DEFENSEDoE DEPARTMENT OF ENERGYEPA ENVIRONMENTAL PROTECTION AGENCYFAC FACILITIESFAR FEDERAL ACQUISITION REGULATIONFIFO FIRST-IN-FIRST-OUTFP FIXED PRICEFY FISCAL YEARGFE GOVERNMENT FURNISHED EQUIPMENTGFM GOVERNMENT FJRNISHED MATERIALGFP GOVERNMENT FURNISHED PROPERTYGP GOVERNMENT PROPERTYGSA GENERAL SERVICES ADMINISTRATIONIPE INDUSTRIAL PLANT EQUIPMENTLDD LOSS, DAMAGE OR DESTRUCTION (DESTROYED)MAT MATERIALMN MODEL NUMBERMSDS MATERIAL SAFETY DATA SHEETSNSN NATIONAL STOCK NUMBEROPE OTHER PLANT EQUIPMENTPRM PREVENTIVE MAINTENANCEPO PURCHASE ORDERPOL PETROLEUM, OIL AND LUBRICANTSQA QUALITY ASSURANCERP REAL PROPERTYSC SUBCONTRACT 'SN SERIAL NUMBERST SPECIAL TOOLINGSTE SPECIAL TEST EQUIPMENTWIP WORK IN PROCESS

25 "R3I2532

tn

>*4C3a

' Q»

M 0r *•'M ej.- <§T3 P5

b c*< Ift*C

1

OO

r*«— • < —. bo

3" ttJ *O^ O<O<s co H

CO *-•

2 IsI O «Jtf) «J eo .b S<n T3 .5iX ^ r"* *3 2 |g% 11«2 o £Tt CJ

O Cl< §"1 2

C|- >,

o "S 2i. rv< ol/ "•<3- O-i

O<o *rIO f* fcC ^ r ?ty [T ^

^ ^

"•> os 1^IP g**"*• oT Win Hin ~15 W- „

*T « «

'bl °»n P M o

en

FAR Clause

Minimum Requiremen

-

X

X

X

X

X

X

X

ae;

ec

X

X

X

X

X

X

cc•cb

X

X

X

X

X

NSN (If f

urnished or

available)

X

X

X

X

X

X

Quantity Re

ceived

X

X

X

X

X

•8&£R

O

X

X

X

X

X

X

TeE§g'ccO

X

X

X

X

X

1 Unit o

f Measure

X

X

X

X

X

X

8a"e»*-

•

X

X

X

X

X

X

X

1 Contract N

o. & De

livery Or

der N

i

X

X

X

X

X

X

X

X

X

X

1t_J

c

X

X

X

X

X

X

X

X

Location

X

X

X

X

X

X

Posting Reference & Date

"5 z:

X

X

X

X

X

X

X

c

'v

V

3

X

X

1 Original M

odel

or Pa

rt Number

X

1 Seri

al Number

X

1 Year Mfe. (When

available)

X

1 Government ID/Tag Number

X

o3Qo J

! Acquisition D

ocument Reference

X

X

X

—

oSQAJ

1 Disposition Do

cument

Reference

X

•ouViS.r*

\ ID Number

and end item on

whici

X

7?

§0•M

•a

1<*-

oenuc• wc

K

X

2•acia

oaCOC/3i"SV.61

CK

AR3

X

^c

Accessory and Auxiliary e

quipme

X

11ob100

X

Estimated weight

if ov

er 25

Ibs.

X

tu<2.

Estimated volume, if over 3 cubic

2533Zo

. =p OHM RemcdialionS~ Services Corp. Government Property Management Procedure

'"' ltl\iHrtlteaiO*rn*'

Appendix C

Government Property Classification Examples

GP Classification Example

OTHER PLANT EQUIPMENT storage shed (portable buildings)(Does not apply to any rentals) desks, chairs, tables, etc.

phones, faxes, copiers, etcoffice workstationstelevisionVCRconcrete barriersvideo security systemHOPE tanks (e.g. 3000 & 5000 gal)"mobile" water filtration systemCompressors, pumps, etc (when purchased with contractmonies and not installed; e.g., required spare parts)tarps

MATERIAL paintsoilgravel & stonehardware such as nut, bolt, screws and nailssheet metallumbermetal stakeswooden stakessand bagsfencingtrash bagsTyvek suitsdrumswire & pipegloves (sample, nitrile, etc.)respirator cartridgesabsorbent pads

27

".t'.f——— _

DOD PROPERTY IN THE CUSTODY OF CONTRACTORS(DFARS 245.505-14)

(See Instructions on back before completing this form.)

REPORT AS OF30SEP1SI ___ ',

OR

Form ApprovedOMB No. 0704-0246Expires Dec13. 1998REPORT CONTROL SYMBOL

^ •pcrtngtxjrf«nformiscoll«e< oflnfo!Tnatk»b«dn»B n«ad»d.«ndeenipl«Snfl»ndigvk ngm«eoll«elk»etlnfcxreau5ns ml* burton, to Washington Headquarter* Services, Directorate for Information Operations and Report!, 1215 Jefferson D«vls Highway. Stilt* 12W, Aifington, VA 22202-4302. and to the Office ofManagement and Budget Paperworic Reduction Project (07O4-C2XS), Washington, DC 20S03.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO EITHER OF THESE ADDRESSES.RETURN COMPLETED FORM TO THE ADDRESS IK ITEM 1

1. TO (Enter name and address of property administrator) 2. FROM (Enter full name, address end CAGE coda of contractor)

3. IF GOVERNMENT- OWNED. CONTRACTOR - OPERATED PLANT. ENTER GOVERNMENT NAME OF PLANT

4. CONTRACT NO. (PUN) 5. CONTRACTPURPOSE

6. BUSINESS TYPE 7. OFFICIAL NAME OF PARENT COMPANY(L. S, orN)

8. PROPERTY LOCATIONS)

a. PROPERTY

(Type or Account)

10. LAND

11. OTHER REAL PROPERTY

12. OTHER PLANTEQUIPMENT

13. INDUSTRIAL PLANTEQUIPMENT

14. SPECIAL TESTEQUIPMENT

15. SPECIAL TOOLING(Government Title OnM

16. MILITARY PROPERTY(Aoencv - Peculiar)

17. GOVERNMENT MATERIAL(Government - Furnished)

18. GOVERNMENT MATERIAL(Contractor- Acovlred)

b. BALANCE START OF PERIOD(1) ACQUISITION

COST(in dollars)

(2) QUANTITY(in unitsor acres)

C. ADDITIONS

(m dollars)

9. PLANT EQUIPMENT PACKAGE (PEP No. and use)

d. DELETIONS

(in dollars)

e. BALANCE END OF PERIOD(1) ACQUISITION

COST(in dollars)

{2} QUANTITYiinunKsor acres)

•

19. CONTRACTOR REPRESENTATIVEa. TYPED NAME (Last, First, Middle Initial) b. SIGNATURE C. DATE SIGNED

(YYMMDD)

•knn PROPERTY REPRESENTATIVE^fhPEVUAME (Last, First, Middle Initial) c. SIGNATURE

b. TELEPHONE NUMBERS (Commercial and DSN)

d. DATE SIGNED(VYMMDO;

DD Form 1862, DEC 93 PREVIOUS EDITION IS OBSOLETE OFAOTA.R3f253528

REPORTING INSTRUCTIONS

GENERAL. Tha prime contractor shad report aB DoD property (as Indicated) in-tody or in that of its subcontractors as of September 30 to tha Governmentrty Representative by October 31 of each yaar. Also report zero end of period

balances when no DoD property remains accountable to tha contract Report datafrom records maintained in accordance with FAR Subpart 455 and DFARS Subpart2455.

REPORT AS OF30 SEP 19 ___ .Fill in tha appropriate year for other date;.

ITEM 1 -TO. Enterthe name of the Government Property Representative, theContract Admln'siration Office or other office the Government ProwrtyRepresentative works for, and tha full mailing address (including City, State,a-idZIP + 4).

ITEM 2 - FROM. Enter tha full name and address of tha reporting contractor withthe Division name stated after the Corporate name. Use the nama as it appearson the contract but omit articles and insert spaces between company names thatare made up of letters like XYZ. Inc., for example. Also enterthe Commercial andGovernment Entity (CAGE) Code.

ITEM 3 - IF GOVERNMENT-OWNED CONTRACTOR-OPERATED PLANT, ENTERGOVERNMENT NAME OF PLANT. Enter the Government name of the plant if theplant is Government - owned and Contractor - operated. Leave blank if it is acontractor - owned plant

ITEM 4 - CONTRACT NO. (PUN). Enterthe 13-digit contract number orO'ocurement Instrument identification Number QPIIN) under which the Government

jerty is accountable. Use format XXXXXX -XX -X-XXXX.

ITEM 5 -CONTRACT PURPOSE. Enter one of the following 1-character alphabeticcodes to identify the general purposes of the contract

A. RDT&EB . Supplies and Equipment (deliverable end items)C. Facilities ContractD. Lease of facilities by the contractorE. Maintenance, Repair, Modification, or Rebuilding of EquipmentF. Operation of a Government - Owned Plant or Facilities

including test sites, ranges, installationsG. Service contract performed primarily on Military Installations, test

facilities, ranges or sitesH. Contract for storage of Government PropertyI. Others

ITEM 5 - BUSINESS TYPE. Enter a 1-character alphabetic code indicating thetype of business concern:

L * Urge S « Small N - Non-profit

(SeeFARPart 19 (ordafinition of Small Business and FAR 31. 701 (ordefinition of Non-profit Organizations.)

TTEM 7 • OFFICIAL NAME OF PARENT COMPANY. Enter tha name of the ParentCorporation of tha Reporting Contractor. The Parent Corporation is one in whichcommon stock has been issued whether or not the stock is publicly traded andwhich is not a subsidiary of another corporation.

ITEM 8 • PROPERTY LOCATION(S). Enterthe primary locations) of the propartyif it is located at site(s) other than that of tha Reporting Contractor, e.g, locationof subcontract property or property at alternate sites of the prime contractor. jLocation fa the City. State and Zip or the Military Instillation or the Foreign site. VLimit input to 69 characters. NOTE: Can be used as a 'REMARKS' field.

ITEM 9 • PLANT EQUIPMENT PACKAGE. Enter the Number and Use of a PlantEquipment Package (PEP) if one exists on this contract Laave blank otherwise.Example: ARMY PEP #570-81 mm Shells.

ITEMS 10, 18.b.(1) - ACQUISITION COST (BALANCE ATTHE BEGINNING OF .THE FISCAL YEAR). Enter tha acquisition cost for each type of property as definedin FAR 455 or DFARS 2455. The amounts reported must agree with tha amountsreported in tha previous year for BALANCE AT END OF PERIOD.

. ITEMS 10, 12 - 15.b.(2) • QUANTITY (BALANCE AT BEGINNING OFTHE FISCALYEAR). Enter the quantity for all categories of Government property except forOther Real Property and Material on hand at the beginning of the fiscal yaar. Theamounts reported must agree with the amounts reported in the previous yearfor BALANCE AT END OF PERIOD.

ITEMS 10 -15.c. -ADDITIONS (m doBars). Fortne property categories Indicated.enter the acquisition cost for the total additions to the contract from any sourceduring the fiscal year. Do not enter for Government Material or Military Property.

ITEMS 10 -15.d. - DELETIONS (in dollars). For the property categories Indicated,enter the acquisition cost for the total deletions from the contract during the fiscalyear. Do not enter for Government Material or Military Property. jt

rrEMS 10 -18,e.(1) • ACQUISITION COST (BALANCE ATTHE EMD OFTHE FISCALYEAR). Enterthe acquisition cost for each type of property as defined in FAR 455or DFARS 2455.

FTEMS 10. 12 '- 16.e(2) - QUANTITY (BALANCE AT END OF FISCAL YEAR). Enterthe quantity for alt categories of Government Property except for Other RealProperty and Material on hand at the end of the fiscal year. These will be carriedforward to reflect the balance at the beginning of the following year.

rTEMS 17 AND 18 - GOVERNMENT MATERIAL. Report material as reflected oninventory records In accordance with FAR 45 505-3.

FTEM 19 -CONTRACTOR REPRESENTATIVE. Type the name of the contractorrepresentative authorized by the property control system to sign this report

ITEM 20 - DOD PROPERTY REPRESENTATIVE. Type the name of the DoD PropertyAdministrator or other Authorized Property Representative, plus that Individual'scommercial area code and telephone number and DSN number (if one exists)Signature and data.

NOTE TO CONTRACTOR: When reporting more than one contract from the samelocation and the same contractor, you may elect to fill •oat Data Elements 1.3,6.7.and 19 only once as long as each form can be readily identified if any formbecomes separated from the others. ^l

111

...-DD Form 1652, DEC 93 (BACK) . OFAOT

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Appendix F

Examples of Property Tags

Prapenycf:U.S. Government PROPERTY OF U.S. EPA

• ooooio IlIMllllllillfilfi904415

; Property ofU.S. Government

OHM000002

o_«--.._i PROPERTY OF U.S. Ef»AProperty of*1

• ooooos 904416PROPERTY OF U.S. EPA

OS. Govammcnt904417OHM ijijj-----------

"ooobos

Propertycf 904418B. Govamnwnt ———— • —•——iiramrrattsrffloiiiij! PROPERTY PF.U .JEPA

OHM """

904419Property oJ • PROPERTY OF u.s. EPA

>oHMinnnuiHiH ' SiST11 ^: oooooe 904420 _PROPERTY: PF_y.s, EPA

• PfoperlyofU.S. Gavwnmant

ooooos ' -

904423

OHM"ooooos""" 904424

PROPERTY OF U,S, EPArs.

904425

32 AR3I2539

..==• 5= OILM Rcmedialion• _•===• Services Corp. Government Property Management Procedure..-.-...-—.—... ..u—

Appendix G

Government Property Record

CONTRACT NO.

NOUN NAME

UNIT OF MEASURE

LOCATION

YRMFG.

POSTINGDATE

PROJECT DO NO. NSN GOVT.I.D.NO.

•

UNIT PRICE

DESCRIPTION

MODEL/PART/DWG/NO. SERIAL NO. OHM TAG NO.

ACQUISITION DOC REF. & DATE

POSTING REF QUANTITYRECEIVED

.

QUANTITYISSUED

ONHAND

DISPOSITION DOC. REF. & DATE

REMARKS/DISPOSITION

———— 4

___ •33 AR3I25140

CONSTRUCTION MANAGEMENT PROCEDURES WKEYPERSONNEL

AR3I25U

CONSTRUCTION MANAGEMENT PROCEDURES IFKEYPERSONNEL___________________

1996 Labor Rate Proposal

CONSTRUCTION MANAGEMENT PROCEDURE VRESOURCE UTILIZATION

flR3!2603

OHM CoqMiration

HUMAN RESOURCES POLICY AND PROCEDURES

Company/Division QHH Remediation Services Corp. Policy No. 3.07____

Approved By: s> A - / , k_______ Section Compensation and BenefitsPaid Travel Time

Supersedes Dated__^

Eff. Date. 08/01/91 Page _ 1 of

!• OBJECTIVE

To establish guidelines, conditions, and procedures for paymentof business-related travel time.

II. SCOPE

All non-exempt and some salaried exempt employees of OHMRemediation services Corp.

III. POLICY

It is the policy of OHM Remediation Services Corp. to pay non-exempt employees for travel time in specified situationsaccording to the provisions of. the Fair Labor Standards Act(FLSA). Time must be reasonable for the circumstances, must benecessary, and approved.

IV. COMMOTINg

Time spent commuting is not paid for; employees start to bepaid when they report to work on a pro j act sire ready for workper the work schedule established by the project manager (orhis designer, i.e., site supervisor).

A. Time spent commuting from a permanent residence to an em-ployee's home base of operation (office location) is neverpaid for.

B. Tim* spent commuting from home baae of operation (officelocation) to a project site or other work assignment andreturn is not normally paid, except:

A R 3 I 2 6 I i

Secuor. Compensation and Benefits Polity No. 3. 07

paid Travel Time_________ Eff. Date 08/01/91 Page 2 of _:

O

i. Time spent traveling as pairt of the initial mobilisationor final demobilization of a project is paid at the baserate for field operations personnel if Lhe distancetraveled is more than fifty (50) miles. If it is lessHum fifty (50) miles, employees are not paid tor traveltime.

'2. Time spent commuting on a furlough or job rotation ispaid at the base rate (see Rotation/Fur lough, Policy No.3.08) except as noted in V. below.

3. Any hourly field operations employee assigned responsi-bility for driving a company vehicle to a project sitefor the purposes of delivering personnel or suppliesnecessary for completing the project are to be paid atthe project rate (or prevailing wage rate, if applicable)for all hours spent driving.

. . . -. . - - xC. All paid travel hours must be approved by the project

manager/site supervisor and should be for no 1rmg«r thanwhat is deemed reasonable (most direct route concept). Itdoes not include time KpAnt. stopping for meals, breaks,weather conditions, or other acts of God. •

D. Travel time for office non-exempt employees and hourly fieldoperations personnel visiting another OEM office out of townor attending seminars will be paid only if done duringregular working hours. Hourly field operations personnelare paid at the base rate, not to exceed a regular workingday of 8 hours per day.

V. ROTATIONS ASP FURLOUGHS

Time spent traveling as part of a project site rotation orfurlough (see Rotation/Furlough, Policy wo. 3.08) is normallypaid at base rate, except:

A. If an employee is removed from a project site fordisciplinary reasons, travel time will not be paid.

B. If an employee requests to be transferred from a projectsite for personal reasons or convenience, travel time willnot be paid.

c. if an employee assigned to an out-of-town project is notscheduled to work on a weekend or holiday (or other similar

A R 3 I 2 6 1 2

Seciion compensation and Benerits Policy No, 3.07_

Subject Paid Travel Time ________ Eff. Dateos/01/91 Page 3 of :

duration of time) and. cnooses to go home (or any otherplace) for their own convenience, travel time will not bepaid.

VI. OVERTIME

All travel time hours approved for payment under the termsof this policy will apply towards eligibility for overtime.

VII. SMtARIEP EXEMPT EMPLOYEES (does not include employees inovertime Category [l])

Salaried exempt employees in overtime categories [3] and [4]are not paid for travel time outside t.hftir normal workinghours, except for Sunday travel if the client has specif-ically agreed to reimburse the company for such hourc.

5013

&R3126I3

OHM G

HUMAN RESOURCES POLICY AND PROCEDURES

Company/Division OEM Remediation Services Corp. Policy No. 3.08____^ "n~'"""" _/ ~~~ - ~ "" ••———— ^ ^ I im_......... _.--vir-_i__L

Approved By: /-- ' V /'.' JL ______ Section Compensation and BenefitsSubject Rotation/Furlough_____

Supersedes — DatedEff. Date 08/01/91 Page 1 of 4

I. OBJECTIVE

To provide the means to maintain an equitable balance betweenthe requirements of unusually difficult projects or extendedout-of-town assignments and employee morale and safety.

All employees of OHM Remediation Services Corp. generallyassigned full time to projects in an on-site capacity.

III.

It is the intention of the company to maintain an equitablebalance between project reguir-eiuents and the morale and safetyof project personnel. The company will endeavor to periodi-cally provide jub rotation or time off for the benefit of boththe employee and the company.

IV. METHOD

A. Rotation

Kotation is the switchout or changeout of project employeesduring the course of a project due to short-term or inter-mittent need, employee fatigue, excessive travel, etc. Theemployee generally will not return to the same project andwill usually be replaced by another employee unless the needfor the employee is periodic or intermittent in nature.

AR3I26U

Section Compensation and Benefits Polio.- No. 3.08_

Sabieci Rotation/Furlough________ hff. Daie08/01/91 Huge 2 of

B. Furlough

Furlough is time off for project employees during the courseof a project. The employee generally will return to thesame project and will not be replaced by another employee.

V. APPLICATION

A. Choice of Method

Whether the method to be used is rotation or furlough wi11be determined by the project manager or site supervisor inconjunction with site safety personnel within the spirit ofthe policy.

B. Frequency

Frequency is dependent on many factors such as siteconditions, distance, work load/ project duration, etc.,including the availability of replacement personnel and assuch cannot be firmly specified. Project management willendeavor to maintain an equitable balance between projectrequirements and employee morale with high regard yiven tothe safety of project personnel. Guidelines are as follows:

1. Rotation or furlough will generally not be considered ifthe project duration is less than three weeks.

2. Rotation or furlough will generally be granted at the endof a three-week period unless a different duration waspreviously announced as part of the job assignment.

3. Planned rotation or furlough may be extended by projectmanagement if it is deemed necessary for the employee tocomplete a specific phase of the project prior to rota-tion or furlough.

4. -if an employee is assigned a -job on a project, theemployee must spend a minimum of three weeks on the job,or the full duration of the job or assignment if lessthan three weeks, before being allowed a rotation or fur-lough unless such rotation or furlough is for the nnience of the company. Exception should be made forfamily emergency situations.

5. A furlough may be combined with a rotation if the em-ployee is to be given time off between assignments.

A R 3 I 2 6 I 5

Section compensation and Benefits Policy No. 3.08

Subject Rotation/Furlough_________ Eff. Date 08/01/91 Page 3 ot

6. The length or the Tur lough will be at tne sole discretionof project management but is generally assumed to be twoLo Tour days plus travel time.

7. If an employee is sent to another job assignment at anytime during his/her furlough, they will be eligible totake the ruriougn at the end of the new job assignment.An employee's furlough should not be interrupted exceptror emergency situations.

8. The project manager must coordinate any rotation orfurlough with the respective Resource Department.

9. Employees on furlough are responsible for advising theirsite supervisor of how to contact them during the fur-lough. The site supervisor must advise the resourcemanager that the employee has been given time off and howto contact the employee. They must also call theresource manager before returning to ensure they arestill needed at the site.

vi. raavEL TIKEA. Rotation

Rotation travel is considered normal company travel time andwill be paid at the baae rate (see Policy 3.07).

D. Furlough

Furlough travel is considered normal company travel time andwill be paid at base rate.

C. Unpaid Travel Time

Travel time for rotations or furloughs for the convenienceor the employee or disciplinary reasons will not be paid(see Policy 3.07).

VII. EXPENSES

Travel expenses will be paid or reimbursed for both rotationand furlough under normal corporate travel policies specifiedin the Employee Manual for Administrative Policies and

flR3i26(6

CONSTRUCTION MANAGEMENT PROCEDURE VIEQUIPMENT COSTS AND PROCEDURES

A R 3 I 2 6 I 7

Exhibit 6-A

CONSTRUCTION MANAGEMENT PROCEDURE VIEQUIPMENT COSTS AND PROCEDURES _____

OHM's 1996 Predetermined Daily Equipment RateProposal

AR3I2623

ATTACHMENT C

1996 Predetermined Daily Equipment Rates

Usage Charge Allowance Computations

AR3I26142

ATTACHMENT D

1996 Predetermined Daily Equipment Rates

Usage Charge Allowance Computation Procedures

AR'3I26I*9

Exhibit 6-B

CONSTRUCTION MANAGEMENT PROCEDURE VIEQUIPMENT COSTS AND PROCEDURES_________Representative Example List of the Types of Items Which

OHM Includes as "Tool"

AR3I2657

OHM Remediation Services Corp."Tool" Examples

1995

Direct Indirect DirectProject Project Project

Equipment Supplies Expendables

Vehicles: Cars, Vans, Hand Tools: Rakes, PPE (Expendable :Pick-Up Trucks, 2TTon Shovels, Wrenches, Respirator Cartridges,Box, 2-Ton Stake, PCT Hammers, Socket Sets, Tyvek Suits, Saran Suits,Truck, OTR Tractor Spud Bars, Pick Axe Sample Gloves, Acid Bibs,

and Jacket

Trailers: Decon Trailers, Brass Tools: Punches, Water Treatment Supplies:Lowboy Trailers, Office Hammers, Wrenches, Carbon, Sand, Gravel,Trailers, Crew Trailers Shovels, Scrapers Flocculating Agents, Pool

Liners

Water Treatment Power Tbols: Chain Saws, Building Supplies;Clarifiers, Air Stripping Sawzali, Hand Drills, Lumber, Nails, Pipe,Columns, Portable Pools, Weed Eaters, Partner Saw ConnectorsSand and Carbon Filters

Analytical Equipment: Small Pumps: Sump Sampling Supplies:PID, Explosimeter, OVA, Pumps, Garden Hose Sample Jars, SampleAuto Sampler, Head Pumps, Homelite Pump String, Ph Paper, SampleSpace Analyzer (1V4") Labels

Heavy Equipment: Hoses: Suction Hose (All Chemicals: AcidsrBackhoes, Loaders, Sizes), Discharge Hose Caustics, Penetone,Trackhoes, Dozers, (All Sizes), Garden Hose TolueneCranes, Drill Rigs

Large Pumps: Trash PPE fReusableV Full Face Miscellaneous: Drums,Pumps, Submersible Respirators, SCBA, Fully Sorbent Pads, Trash Bags,Pumps, Diaphragm Encapsulated Suits, Hard Visqueen, Duct Tape,Pumps, Hydraulic Pumps Hats, Carhart Coveralls Hydrated Lime, Floor Dry

Miscellaneous; Drum Miscellaneous: Oil BoomGrappler, Portable with Skirt, Wet/Dry ShopComputers, Hand Held Vacuum, Rope, First AidRadios, Generators Kit, Sattelite Lights

AR3I2658

OHM Remediation Services Corp.Project Charging Of "Tools"

1995

Three classes of "Tools":

1) Direct Project Equipment _,...2) Indirect Project Supplies (Small Tools)3) Direct Project Expendable Items

1) Direct Project Equipment:

OHM Owned and Leased Equipment> Capital Equipment or Company operating lease; >1 year useful life,

minimum dollar value*• Daily charge for each day assigned to project (PDER)•> Overhead applied to PDER: Operations Support, Selling, G&A, FCCOM

OHM Rental Equipment> Not owned by OHM or on a Company operating lease> Charged to projects based on rental agreement (ODC)> Overhead applied to rental cost: G&A, Selling, FCCOM

2) Indirect Project Supplies (Small Tools):

>• Does not meet OHM capitalization criteria, and typically has a life beyond asingle use

»• Cost of items captured in an indirect cost pool

»• Charged to projects as a percent of direct labor costs

>• Overhead applied to project supplies: G&A, Selling, FCCOM

3) Direct Project Expendables:

> Classified as single use items

> Charged to project as consumed based on purchase price for field purchase items,standard cost of items which OHM stocks and disburses to projects fromwarehouses

* Overhead applied to direct project expendables: G&A, Selling, FCCOM

AR3I2659

CONSTRUCTION MANAGEMENT PROCEDURE VIIMANAGEMENT INFORMATION SYSTEM

o

flR3!2660

CONSTRUCTION MANAGEMENT PROCEDURE VIIMANAGEMENT INFORMATION SYSTEM

AR312662

Exhibit 7.3.aSeptember 8, 1995 Paies ?<-10 through 2-23 of the

USAGE Prospect HTRWRemedial Action Cost-Reimbursement Workshop Manual

RE: Delivery Order No. 00-Status Report No.Total Environmental Restoration Contract (TERC)

Contract No.

Dear Mr.

T enclosed the -weekly Delivery Order Status Report No. 016 through August 26,. Included in this report are the following documents:

Project Manager's Overview - Record of Scope of Work ClarificationDelivery Order Status Summary • WAD Budget Transfer SummaryTarget Schedule . Submittals RegisterCost Report -Earned Value Report • . Historical Events SummaryACWP & BCWP vs BCWS Graph .

The field work is currently in full operation. Some schedule recovery has been realized due to•efficiencies in the execution of the field activities. As has been previously mentioned, the

• current schedule reflects the actual sequence of events being performed at the site. _____————— is currently assessing the proposed schedule of future activities and the potential costsavings due to the field efficiencies. Our preliminary assessment had indicated a cost underrunof approximately $100,000.00 for the entire project Trailing costs and project closeout figuresare currently being estimated. The current forecast shows a cost underrun of about $41,000.00,with some specific items that are being reviewed to determine cost at completion (e.g.,completed tasks). —————————— is also assessing in scope work that may require additionalfunding or time to complete.

The current schedule was delayed five days during a recent drilling rig change out.

If you have any questions or require further information, please call me at

Sincerely,

Project Manager

Enclosures:

Distribution Original:3 copies submitted w/ original

HTRW Cost Reimbursement Workshop

AR3I2677

Section 2: Reporting and Control

GENERALProject Manager's Overview of activities conducted/planned:

This reporting period (August 13 to August 26,1995):

• has completed the initial stages of an overall budget reforecast. Our initial estimateindicated a cost underrun of approximately $100,000.00. Our current figures show acost underrun of about 541,000.00. We will continue to project at completion costs asrelated to the current budget as some completed tasks will be closed out.

• continues to communicate with the management staff at the Roswell Industrial AirCenter (RIAC) regarding the site activities and their areas.

• has nearly completed activities related to the disposal request for the IDW located atthe site.

• continues field activities at the site, (former driller) and______t the geophysicalsubcontractor, have completed field activities. The current driller,_____, has startedpercussion-type drilling on site.

• Six monitor wells have been completed on the base, four in the eastern portion and twoin the western region. Monitor well development and groundwater sampling activi-ties have started and been completed in the Hospital debris and Chemical Disposalareas.

Next reporting period (August 27 to September 9,1995):

• will continue field activities to include; monitor well installation, soil and groundwa-ter analysis, surveying, etc.

• The field crew will leave the site on September 1 for the Labor Day weekend andreturn to the site on September 5.

• will complete the monitor well installation and groundwater sampling activities.

• will submit the initial request and recommendation for disposal of IDW at the site.v

• will continue to transfer the analytical data received to date into tables, validate thedata, and recommend disposal options for the additional drummed soil currentlylocated on site.

• will continue to project and reforecast the budgeted costs.

HTRW Cost Reimbursement Workshop

AR312678

ggggn 2: Keportjng and Control

SCHEDULE

Project Manager's Overview of activities conducted /planned.-

This reporting period (August 13 to August 26, 1995):

• Activity ID romrvu

and n ials to

AcrivihrTD4nnQnn/;

Acn'vitvTDinnQnm

Activity TD

Next Reporting Period (August 27 to September 9):

• Activity TDThe mentor we,, installation wiH be completed in the Sou,h West Undffll area.

• Activity TD .Tlie monitor well ennmonf -i .completed in the SoumundfmarrUnaWater SamP"nS wffl "e Started and

-innonmThe monitor well nmon -•« -completed in the SaKm"""^ ^ "'" b° Started "

' Activity TD 7nDQnruA background monitor well will be sampled.

Summary:

current schedule includes s i m ^ 0 1 1 fidd W°rk tO be Perfor™d. TheMme ting based on the actual dates of work performed.

HTRW Cost Reimbursement Workshop

A-R3I2679

secuon 2: Keportmg and Control

COSTProject Manager's Overview:

• Anticipates continuing but not completing activities for which WADs have beenauthorized.

, • Potential cost variations have been assessed and _______ projected an overallproject cost underrun of approximately $100,000.00 during the last reporting periodTrailing costs and project closeout costs are currently being analyzedcurrent forecast notes a cost underrun of about $41,000.00. Several activities are beinzreviewed for possible close out of costs as they are at completion. A complete reforecastwill be presented during the next reporting period

2—13 || if-JIM••9'iH

HTRW Cost Reimbursement Workshop£.— 1-i

AR3I268Q

DELIVERY ORDER STATUS SUMMARY

NEGOTIATEDBUDGET

CURRENTBUDGET

AUTHORIZED .COMMITTED ) -ACCRUEDWAD COSTS

BUDGET ___ TMATE TC-OAIE-COSTS CURRENT

FORECAST

VARIANCEOFTHECURRENTFORECASTAGAINSTTHE

CURRENTBUDGET

(BCWS/BC1 M 7XKConiM. (BCWP/BC) n

t Compete, 0«.. ,

OWD4/96

CTUAL COSTSACCRUALSTOTAL ACCRUED COSTS

OPEN (UNLIQUIDATED) COMMITMENTS

536.277

21.202

ESTIMATED COSTS TO COMPLETE 361.653

I

33i97S'34 'TOTAL PROJECT FORECAST S957.930

AR3I268I

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AR312690

oCONSTRUCTION MANAGEMENT PROCEDURE VIIICLOSEOUTPROCED URES

AR3I269

CONSTRUCTION MANAGEMENT PROCEDURE VIIICLOSEOUT PROCEDURES _________

Certificate of Completion and Release of Claims

AR3I2693

o EXHIBIT 8-A

CERTIFICATE OF COMPLETION AND RELEASE OF CLAIMS

Subcontractor's NameStreet Address Subcontractor's No..City and State Prime Contract No._

CERTIFICATE OF COMPLETION AND RELEASE OF CLAIMS

Subcontractor by its execution and delivery of this certificate and release does hereby:

1. Certify that all work under the subcontract has been completed in accordance with theSubcontract Documents;

2. Certify that all payrolls, taxes, contributions, materials and equipment bills, and otherindebtedness or claims arising out of or in connection with the work have been paid orotherwise satisfied;

3. Agree to indemnify and save harmless the Contractor (_________) from and against• all losses, cost, damage or expense by reason of any claim hereafter made by anyone for

labor performed or for materials or equipment furnished under this Subcontract.4. Remise, release and discharge the Contractor (__________), upon receipt of payment

of the sum of $___________, from all liabilities, obligations,, claims and demandswhatsoever under or arising from the Subcontract except for those amounts, if any,specifically set forth claims identified hereunder (if none, write "NONE").

Nature of Claim________ Amount_________________

5. Certify that all drawings and other documents to which the Contractor is entitled under theSubcontract have been delivered to the Contractor (________).

Executed this _____________ day of __________E19_____..

(Subcontractor)

By: ——————

Name:,

Title-

&R3I26914

CONSTRUCTION MANAGEMENT PROCEDURE VIIICLOSEOUT PROCED URES_____________

Assignment of Refunds, Rebates and Credits

AR312695

EXHIBIT 8-B

ASSIGNMENT OF REFUNDS, REBATES AND CREDITS

Subcontractor's NameStreet Address Subcontractor's No._City and State Prime Contract No._

SUBCONTRACTOR'S ASSIGNMENT OF REFUNDS, REBATES AND CREDITS

Pursuant to the terms of Subcontract No. _______ And in consideration of the reimbursementof costs and/or payment of fee, as provided in the said Subcontract and any assignment thereunder,_____________________________ does hereby:(Subcontractor's Name and Address)

1. Assign, transfer, set-over and release to the Contractor (__________) all right, title andinterest to all refunds, rebates, credits or other amounts (including any interest thereon)arising out of the performance of said Subcontract, together with all the rights of actionaccrued or which may hereafter accrue thereunder.

2. Agree to take whatever action may be necessary to effect prompt collection of all refunds,rebates, credits or other amounts (including any interest thereon) due or which may becomedue, and to promptly forward to the Contractor (____________) any proceeds socollected.

3. Agree to cooperate fully with the Contractor (___________) as to any claim or suitin connection with refunds, rebates, credits or other amounts due (including any interestthereon).

IN WITNESS WHEREOF, this assignment has been executed this _______Day of ___, 19

(Subcontractor)

By: ______

Name:

Title:

AR3I2696

CONSTR UCTION MAN A GEMENT PROCED UREIXINDIRECT COST RATES

AR3I2697

CONSTRUCTION MANAGEMENT PROCEDURE IXINDIRECT COST RATES ________

OHM Calendar Year 1995,1996, and 1997 ProvisionalIndirect Cost Rates and Application Bases

EXmBIT 9-A

OHM CALENDAR YEAR 1995,1996, AND 1997 PROVISIONALINDIRECT COST RATES

ANDAPPLICATION BASES

AR312705