136 work planning and programming

PLANNING AND PLANNING AND PROGRAMMINGPROGRAMMING

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PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGProject planning, programming & Project planning, programming &

scheduling is about estimating and scheduling is about estimating and managing the cost, time, quality, safety, managing the cost, time, quality, safety, etc.etc.

Management of a construction firm Management of a construction firm determine exactly how long each aspect of determine exactly how long each aspect of a project should take to complete.a project should take to complete.

A realistic time estimate ‘programme’ for A realistic time estimate ‘programme’ for the entire development process is a key the entire development process is a key factor for project duration time. factor for project duration time.

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMING As the project progress management team As the project progress management team

constantly monitor progress against the constantly monitor progress against the original time plan;original time plan;

Planning and programming is about Planning and programming is about recovery of lost time;recovery of lost time;

Recommending management action in Recommending management action in order to maintain programme (time, cost, order to maintain programme (time, cost, quality, safety, etc).quality, safety, etc).

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGTender Planning Tender Planning Tender planning is the first phase of any project.Tender planning is the first phase of any project.It is important to generate a plan covering items such as:It is important to generate a plan covering items such as: clear project directionclear project direction budget and schedule before proceeding to avoid making budget and schedule before proceeding to avoid making

costly mistakes and causing delays costly mistakes and causing delays Tender programmes Tender programmes Feasibility Studies Feasibility Studies Budget Generation Budget Generation Design ManagementDesign Management Value Engineering Value Engineering

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMING

On the other hand programming is about:On the other hand programming is about: Construction programmes for all site Construction programmes for all site

activities activities Package and Procurement programmes Package and Procurement programmes

for each element of works for each element of works Overall design and Procurement Overall design and Procurement

programmes programmes As built programmes As built programmes Critical path analysis Critical path analysis


So far: Once the basic planning and preparation of the

master plan are complete, management should work on:

plans, specifications and cost estimates tender documents selection of contractor and award of work construction activities project management and control handing over for commissioning

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGAppropriate construction technology The choice of building materials has an effect

both on cost and length of construction. Locally available materials Traditional building techniques should be given

priority. They are usually cheaper and more accessible. Selection of materials and future maintenance

must be considered during design stages.


Building materials should be:economicaldurableeasy to cleanand to maintain or replace.They should also be easy to handle on the

site and to replace in case of breakage or damage.


The designer must choose:(1) the type of construction of the project: indigenous technology on-site methods prefabricated modules and components

assembled on site Or a combination of prefabricated components

and on-site construction.(2) the level of technology: low, medium or high.

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGConstruction technology should take in toconsideration factors such as: conditions of site time constraints availability of labour and raw materials construction equipment and any other related

factors.Whenever possible: Methods adopted should be within the capability

of local manpower and resources.


Consideration of innovative methods when possible

Issue of sustainability If design professionals are brought in, they

should work in association with: local architectsengineers so that there is a transfer of

knowledge in the area.


Tenderinggeneral conditions of contract technical specifications tender drawingsbill of quantities.


General conditions of contract This should consist of: cover or title sheet index instructions to bidders bidding form form of agreement performance bond and bidding bond forms description of the site Client CDM Cost matrix.


2) Technical specificationsThese should supplement the drawings to

provide a full description on:capacities workmanship finishes and other characteristics of all

materials and equipmentcodes of practices and standards


Also:Tender drawingsBill of quantitiesProject management


The basic Management Principles described byThe basic Management Principles described byHenri Fayol are:Henri Fayol are: To planTo plan To organiseTo organise To co-ordinateTo co-ordinate To controlTo control To leadTo leadThe function of Project Management in moreThe function of Project Management in moredetail; are:detail; are:

brief formulationbrief formulation


client organisationclient organisationapproval powersapproval powers

Design Project Organisation such as:Design Project Organisation such as:organisation chartorganisation chartdecision pointdecision point relationshipsrelationships feed backfeed back

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGIntegrate Client into the projectIntegrate Client into the project Client organisation integrated into project Client organisation integrated into project

organisationorganisation People responsibilitiesPeople responsibilities Decision processesDecision processesSelection and appointment of contributorsSelection and appointment of contributors Identify contributorsIdentify contributors Identify input requiredIdentify input required Identify when input required and durationIdentify when input required and duration Record types of appointmentRecord types of appointment

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGFull brief formulation processFull brief formulation process Establish need, budget, cost plan, cost limit, Establish need, budget, cost plan, cost limit,

procurement route, start value engineeringprocurement route, start value engineeringProgramme formulationProgramme formulation The overall project programmeThe overall project programme The phase or stage programmeThe phase or stage programme The design programmeThe design programme The procurement programme The procurement programme The construction programmeThe construction programme The commissioning programmeThe commissioning programme


Activation of the relationships betweenActivation of the relationships betweencontributorscontributors Ensure contributors are brought in, and Ensure contributors are brought in, and

integrated into the project organisationintegrated into the project organisation Ensure contributors can perform as Ensure contributors can perform as

requiredrequiredEstablish appropriate information andEstablish appropriate information andcommunication structure by establishing acommunication structure by establishing afull project procedures manual containing;full project procedures manual containing;

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGDescription of formal communication Description of formal communication

cannelcannelChange requests and instructionsChange requests and instructionsDrawings frameworkDrawings frameworkCo-ordination project information systemCo-ordination project information systemAddress index of all contributorsAddress index of all contributorsConvening and chairing meetings of Convening and chairing meetings of

contributors at all stagescontributors at all stagesJudging the need and frequencyJudging the need and frequency


Monitoring and controllingMonitoring and controllingPro-active rolePro-active roleObtaining feedback and under taking Obtaining feedback and under taking

analysisanalysisTesting outcomes to objectives and taking Testing outcomes to objectives and taking

corrective actioncorrective actionForecastingForecasting Integrating and controlling contributorsIntegrating and controlling contributors

PLANNING AND PROGRAMMINGPLANNING AND PROGRAMMINGContribution to primary and key decisionsContribution to primary and key decisions Information/advice/reports/recommendationInformation/advice/reports/recommendationTo assist clients in decision makingTo assist clients in decision makingManaging completionManaging completionCommissioning programmeCommissioning programmeTraining of userTraining of userAs built drawings-user maintenance As built drawings-user maintenance

manualsmanualsStrategy for occupation or disposalStrategy for occupation or disposal


Evaluation of outcomesEvaluation of outcomesSuccess in achieving objectivesSuccess in achieving objectivesThe final feedback loopThe final feedback loop

THE DESIGN OF MANAGEMENT STRUCTURE

GENERALMANAGER

SUPERVISORYEXECUTIVE

PERSONNELPURCHASING

MAINTENANCEOFFICE

DEVELOPMENT

FINANCEDESIGN

PRODUCTIONMARKETING

OPERATIVES

THE DESIGN OF MANAGEMENT STRUCTURE

CONTRACTMANAGER

MARKETINGPRODUCTIONDESIGNFINANCE

DEVELOPMENTOFFICE PURCHASINGPERSONNEL MAINTENANCE

OPERATIVES

GROUP STRUCTUREGROUP STRUCTURE

GENERALMANAGER

OPERATIONSDEPARTMENT

ADMIN-DEPARTMENT

ENGINEERINGDEPARTMENT

MATRIX MANAGERGROUP A

ENGINEERINGDEPARTMENT

CONSTRUCTIONGROUP

DESIGNGROUP

FINANCEGROUP

PURCHASINGGROUP

B CA B CA

B CA B CA

B CA

MATRIX ORGANIZATION-IDENTICAL TO F.L HARRISON

136 work planning and programming

Engineering

Transcript of 136 work planning and programming