132_BPP_EN_UK

Business Process Procedures

EHP4 for SAP ERP 6.0March 2010EnglishEnglish

Reporting with SAP Business Explorer (132)APO

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermanyBusiness Process Documentation

Copyright

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Icons

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Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

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Cross-references to other documentation.

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Contents51Purpose

52Prerequisites

52.1Master Data and Organizational Data

52.2Roles

63SAP Business Explorer Reporting Overview Table

64SAP Business Explorer Reporting

64.1Trade

64.1.1All Sales Orders

74.1.2All Customer Credits

84.1.3Material List

94.1.4Invoice Document List

104.2Manufacturing

104.2.1All Vendors

104.2.2Purchase Orders

114.2.3All Planned Orders

124.2.4All Production Orders

135Appendix

135.1Reversal of Process Steps

135.2Used Forms

Reporting with SAP Business Explorer1 Purpose

The SAP Business Explorer Analyzer is the analysis and reporting tool of the SAP Business Explorer that is embedded in Microsoft Excel. Using the SAP NetWeaver Business Client you have the possibility to show lists with the SAP Business Explorer Analyzer.

The following documentation gives examples of some lists shown with SAP Business Explorer Analyzer. It is described how you can start the SAP Business Explorer Analyzer using the SAP NetWeaver Business Client.2 Prerequisites2.1 Master Data and Organizational Data

Please ensure that the relevant master data that is required to run the SAP Business Explorer reports is available in your system. Depending on the report you want to run, different master data may be needed.

2.2 Roles

Use

The following roles must already have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites

The business roles have been assigned to the user who is testing this scenario.

Business roleTechnical nameSAP Business Explorer Reporting

Employee (Professional User)SAP_NBPR_EMPLOYEE-SAssignment of this role is necessary for basic functionality.

Sales AdministratorSAP_NBPR_SALESPERSON-SAll Sales Orders

Accounts Receivable ManagerSAP_NBPR_AR_CLERK-MAll Customer Credits

Engineering SpecialistSAP_NBPR_ENGINEER-SMaterial List

Accounts Payable ManagerSAP_NBPR_AP_CLERK-MInvoice Document List

Production PlannerSAP_NBPR_PRODPLANNER-SAll Production Orders

Production PlannerSAP_NBPR_PRODPLANNER-SAll Planned Orders

Accounts Payable ManagerSAP_NBPR_AP_CLERK-MPurchase Orders

PurchaserSAP_NBPR_PURCHASER-SAll Vendors

3 SAP Business Explorer Reporting Overview TableSAP Business Explorer ReportingPower List

Trade

All Sales OrdersKYKOP-OPS-SD-ORDERS

All Customer CreditsKYKOP-CRC-LIST-CUSTOMERS

Invoice Document ListKYKOP-P2P-INVOICES

Manufacturing

All Production OrdersKYKOP-OPS-PP-PRODUCTION-ORDER

All Planned OrdersKYKOP-OPS-PP-PLANNED-ORDER

Purchase OrdersKYKOP-OPS-FI-PO-W

Material List/KYK/ISQ_MM60

All VendorsKYKOP-OPS-MM-VENDOR

4 SAP Business Explorer Reporting

4.1 Trade

4.1.1 All Sales Orders

Use

This SAP Business Explorer report provides an overview of all Sales Orders.

Procedure

1. Access the transaction choosing the following navigation option:

SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business roleSales Administrator(SAP_NBPR_SALESPERSON-S)

Business role menuSales Sales Orders

2. Choose the All Sales Orders tab under Sales Order Processing ( Order (Homepage) in the menutab.

3. Choose Export.

4. Choose BEx Analyzer.

5. In the pop-up window File Download, choose Open to start the SAP Business Explorer Analyzer.

The SAP Business Explorer Analyzer provides an overview of all Sales Orders. The report is shown as a workbook.

You can now use the SAP Business Explorer Analyzer functionalities to work on the report.

Examples:

You can set a filter.

You can sort the whole list by any column.

It is possible to change to a graphical view (chart).

You can change the used query.

You can save the current workbook (BEx Analyzer Save Workbook).

6. Choose File Exit to leave the SAP Business Explorer Analyzer.

Result

Among other things, net value, sales order number, sold-to-party and PO number are shown.

4.1.2 All Customer CreditsUse

This SAP Business Explorer report provides an overview of all set credit limits and their exposure.

Procedure



Business roleAccounts Receivable Manager

(SAP_NBPR_AR_CLERK-M)

Business role menuAccounts Receivable Credit Management

2. Choose the All Customers Credits tab.

3. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all set credit limits and their exposure.


Examples:







Result

Among other things, credit account, credit limit and credit exposure are shown.

4.1.3 Material ListUse

This SAP Business Explorer report provides an overview of all materials.

Procedure



Business roleEngineering Specialist(SAP_NBPR_ENGINEER-S)

Business role menuEngineering Master Data Material Master

2. Choose the Materials List tab.

3. Maintain the required selection criteria (for example, material type).

4. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all created deliveries.


Examples:







Result

Among other things, the material number, material type, Unit are shown.4.1.4 Invoice Document ListUse

This SAP Business Explorer report provides an overview of all posted invoices.Procedure



Business roleAccounts Payable Manager(SAP_NBPR_AP_CLERK-M)

Business role menuAccounts Payable Posting Invoices

2. Choose the All Invoices tab or Invoice Document List under Invoices.

3. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all billing documents.


Examples:







Result

Among other things, the document number, posting date and gross invoice amount are shown.4.2 Manufacturing

4.2.1 All Vendors

Use

This SAP Business Explorer report provides an overview of all vendors.

Procedure



Business rolePurchasing Administrator(SAP_NBPR_PURCHASER-K)

Business role menuPurchasing Master Data Vendors

2. Choose the All Vendors tab.

3. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all vendors.


Examples:







Result

Among other things, minimum order value is shown.4.2.2 Purchase Orders

Use

This SAP Business Explorer report provides an overview of all purchase orders.

Procedure



Business roleAccounts Payable Manager(SAP_NBPR_AP_CLERK-M)

Business role menuGeneral Ledger Posting External Procurement Documents

2. Choose the All Purchase Orders tab.

3. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all purchase orders.


Examples:







Result

Among other things, net price and quantity is shown.4.2.3 All Planned Orders

Use

This SAP Business Explorer report provides an overview of all planned orders.

Procedure



Business roleProduction Planner

(SAP_NBPR_PRODPLANNER-S)

Business role menuProduction MRP Planned Order

2. Choose the All Planned Orders tab.

3. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all planned orders.


Examples:







Result

Among other things, the production scheduler and order quantity are shown.4.2.4 All Production Orders

Use

This SAP Business Explorer report provides an overview of all production orders.

Procedure



Business roleProduction Planner

(SAP_NBPR_PRODPLANNER-S)

Business role menuProduction Shopfloor Control Production Order

2. Choose the All Production Orders tab.

3. Choose Export.



The SAP Business Explorer Analyzer provides an overview of all production orders.


Examples:







Result

Among other things, planned quantity, delivered quantity and scrapped quantity are shown.5 Appendix

5.1 Reversal of Process Steps

Not relevant

5.2 Used Forms

Not relevant

SAP AG

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