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ILMF Parts Database

System Specifications and Overview

Eric Dahlenburg

Contact: eric@spacecoasthomes.net

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• Implement a server based Microsoft Access database to track all parts not stocked in the Federal Stock system.

• Storage of all parts into centrally located and indexed storage bins within the ILMF

Project Goal

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• Eliminate unnecessary purchase of duplicate parts • Efficient use of outside parts budget• Sharing of repair parts among technicians• Increase delivery time of parts, through re-

use and sharing• Elimination of stockpiled parts from work

areas

Specific Project Goals

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Database will be capable of:

• Listing parts by 2 different Part Numbers

• Querying parts by nomenclature

• Querying parts by part number(s)

• Querying parts by stocking technician

• Record will contain a “Comment” and “Quantity” field

• Users will not be able to modify any record except for“Quantity” and “Comment” fields (for security)

Specific needs

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Add “Research Tools” links to the interface for• Approved Parts List (APL)• Modcomp Approved Parts List• View LPS Drawings• Haystack (Federal Stock research site)• Resistor/ Capacitor identification information• Mil-spec to Manufacture IC conversion

information• NTE Semiconductor cross-reference

Additional Needs Requested

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• Add “Self-Service” link for parts entry

• Add “Feedback/ Bug” report link

• Add a query that reports what parts have gone below a user specified re-order quantity

Needs Added Based on Beta Testing

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Parts Database Project Gantt Chart

Actual M/S Project file can be seen Actual M/S Project file can be seen here

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Project Budget- ILMF Parts DatabaseView M/S Excel file View M/S Excel file hereLabor Hours Used to Date

Determine Needs Analysis 56 56Create Development Database 40 40Enter parts into database 80 80Debug Development database 40Develop Training/ Production DB 24Technician Training 40Project Close out 8Assemble and Install Parts Bins 8 8

Total Hours: 296 184

Materials Quantity Unit Price Total Used to DateWY499113- Rotating Drawer System 3 $429.00 $1,287.00 $1,287.00WY499114- Rotating Drawer System 3 $429.00 $1,287.00 $1,287.00WY499115- Rotating Drawer System 2 $429.00 $858.00 $858.00Shipping $50.00 $50.00 $50.00

Total Materials: $3,482.00 $3,482.00

Project Totals Used to DateBillable Rate, Hourly $50.00Labor Margin % 33.00%Materials $3,482.00Labor SubTotal $14,800.00Labor Margin $4,884.00Total Labor $19,684.00 BUDGET

REMAININGProject Total: $23,166.00 $12,682.00 $10,484.00

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Project Completion Estimates

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Interface Mock-up with Added Needs

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Table Keys and Relationships

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Table Structure

PARTS TABLE

PART_TYPE TABLE

UNIT TABLE

EMPLOYEE TABLE

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• Beta Database debugged and promoted as Production database

• Technicians are trained on Production database

• Feedback is collected and database tweaked as required

• Project Closure/ Client Acceptance

Work to be completed ILMF Parts Database

Completion Date

10-18-2006

10-25-2006

10-25-2006

10-26-2006

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Closing Summary• On-Track for all milestones, with project closure

scheduled for 10-26-2006

• Training will be developed concurrently with development database

• Interface will be user friendly, with canned queries. This user- friendly design will ease training demands.

• Interface will incorporate client requested resource links

• Project is expected to be on-time and on or under budget