12 September 2012Recruitment InternationalBDO

Robert Drake, Safe Screening

Agenda

Brief introduction to Safe Computing/Safe Screening

Screening and compliance legal issues

Pre-employment screening and compliance

Safe Outsourcing

Questions and answers

Safe Computing

• long established and successful software and outsourcing provider based in the UK

• wide variety of markets sectors with some vertical specialism, especially within the staffing and labour markets

• Safe Tempest – end to end recruitment solution

• Safe Financials – fully integrated accounting suite

• Safe Credit Control – proactive credit and query management solution

• Safe EMS – modular payroll, HR, self service and time and attendance

• Safe Outsourcing

• 7 offices throughout the UK, with strong financial status

Safe Screening

• Safe Computing acquired Safe Screening in November 2011 to compliment it’s product offering

• Safe Screening can be used as standalone product or integrated into your ATS, e-recruitment or on-boarding processes.

• in the cloud, based in the Amazon Web Services platform AWS.

• stability• scalability

Prevention of illegal working and establishing the right to work in the UK

• employer’s obligation to prevent illegal working

• civil and criminal sanctions under the 2006 Act

• the statutory excuse

Legal framework

• Asylum and Nationality Act 1996 (for those employed between 27 January 1997 and 28 February 2008)

• Immigration, Asylum and Nationality Act 2006 (for those employed from 29 February 2008 onwards)

• few prosecutions for the criminal offence under 1996 Act

• 2006 Act retained criminal offence and introduced new civil penalty

Civil and Criminal Sanctions under 2006 Act

• employer may be liable for a civil penalty or commit a criminal offence

• civil penalty imposed if employer negligently employs someone without the right to undertake the work for which they are employed (section 15)

• criminal offence if an employer knowingly employs an individual who does not have the right to undertake the work for which they are employed (section 21)

• only applies to employment contracts or apprenticeships - does not apply to self employed consultants

The statutory excuse

• an employer is excused from paying a civil penalty if it can show that it complied with any prescribed requirement in relation to the employment of an individual.

• in practice employers can establish the statutory excuse if they undertake a series of specified steps.

• checks must be carried out before the employment begins.

• conducting the checks on the day they start work will not satisfy the 2006 Act

Employer’s legal obligations

Employer…

• must check validity of original documents

• must identify false documents

• must make and retain copies of original documents

• should (and sometimes must) conduct regular checks

Straw pole

Who currently undertakes pre-employment screening?

Any agencies providing as a service?

Who does it manually?

Any automated systems?

Who uses external data sources?

Who outsources?

When do we screen?

CV

Short List

Interview

Selection offer

Start work

Establish right to work and employee ID

Match employee with ID documents

Take up references

Screening

Automated OutsourcedManual

Compliance

• pre-screening• candidate driven• compliance• contracts and compliance• real-time data validation• automated and manual workflows

Why screen?

• ensures the integrity of the candidate  

• protects the reputation of the hiring firm  

• guarantees compliance with corporate governance guidelines  

• ensures compliance with industry regulations  

• protects from negligent hiring lawsuits   

• saves /generates your firm money 

Industry defined screening standards:

BS7858

AIRSIDE DfT

ID PASS

FSA Financial Services Authority

BS7499

SIA Security Industry

Authority

BPSSBaseline Personnel Security Standard

EBSEnhanced

Basic Standard

SCSecurity Check

DVDeveloped Vetting

NATO

RestrictedNATO

Confidential

NATO SECRET

Cosmic Top Secret UK Border Agency

Right to Work

Corporate

Manslaughter

Act 2007

78222 NHSE Employment Check

Standards

NSINational Security

Inspectorate

GTCGeneral Teaching

Council

Pre-employment Screening

Online DataCompliance

Convergence...Data, technology and process

• Using similar data sources

• Quest for compliance automation

• Early qualification

• Cost effective

5th generation screening

Check data sources

Telephone No.

AddressName Date of Birth

GenderBusiness Universe

Mortality SanctionsFraud Alert

IP Address

Credit Cards

Employers

@safecomputinguk

DVLA

Criminal background

Passport checks

Document validation

• there are 237 countries worldwide• each country has various different ID document types• document validation is the method by which images

are analysed to determine weather they are valid and authentic

• documents can be invalid for

a number of reasons:• expired Documents• fake• altered

What types of document?

Passports

ID cards

Drivers licences

Residents permits

Compliance

External audits

Outsourced service

Questions and answers