11.4 Corporate and Community Services...SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 8...

SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 8 NOVEMBER 2017

11.4 Corporate and Community Services 11.4.1 SPORTS AND RECREATION ADVISORY COMMITTEE

MEETING MINUTES 4 OCTOBER 2017

Attachment 1 – Unconfirmed Sports and Recreation Advisory Committee Meeting Minutes and Attachments – 4 October 2017

Sports and Recreation Advisory Committee Meeting

Minutes

For the meeting held Wednesday 4 October 2017

in the Mainbreak Shire Civic Centre

Wallcliffe Road Margaret River

Commencing at 7.00pm

Shire Of Augusta Margaret River Sports and Recreation Advisory Committee Meeting Minutes: 4 October 2017

Notice of Meeting

Please be advised that the next meeting of the Augusta Margaret River Sport and Recreation Advisory Committee will be held on 6 December 2017 in Mainbreak Meeting Room, Shire Civic Centre, Margaret River commencing at 7.00pm This meeting is open to members of the public. If you are unable to attend the meeting, please contact Hannah Waters, Executive Assistant Corporate and Community Services. Contact Number: 9780 5638 Email Address: [email protected]


TABLE OF CONTENTS AGENDA SUBJECT LISTING Notice of meeting Order of business 1.0 Declaration of opening

2.0 Attendance / Apologies / Non-attendance

2.1 Attendance 2.2 Apologies 2.3 Non-attendance

3.0 Question time for the public

4.0 Disclosure of members’ interests

5.0 Confirmation of minutes of previous meeting 5.1 Sports and Recreation Advisory Committee Minutes: 2 August 2017

6.0 Business arising from previous minutes

6.1 Live Action List

7.0 Reports from Shire Officers and Delegates 7.1 Recreation Centre Operation Update – Dylan Brown

8.0 General business

8.1 Suicide Prevention Group Presentation – Stacey Hutt 8.2 Update on the Cowaramup BMX track - Leith Gregory 8.3 Updates from the clubs

9.0 Matters for which the meeting may be closed (Confidential Items)

10.0 Closure of meeting


1.0 Declaration of opening

The meeting was declared open at 7.00pm. The Chairperson advised the committee that Margaret River Swim Squad’s application to become part of the committee had been approved and welcomed them to their first meeting.

2 Attendance/Apologies/Non-attendance

2.1 Attendance Committee Members – 9 for a quorum

Ian Earl : Shire President/Chairperson Mark Heyink : Margaret River Gropers Rugby Club Brian Warbey : Chairperson/Margaret River and Districts

Agricultural Society Paul Creaney : Margaret River Karate Jeanette Smith : Margaret River Little Athletics Sarah Kissell : Margaret River Roller Derby Mignon Birch : Arts Margaret River Sharon Schaafsma : Margaret River Pony Club Kylie Kennaugh : Deputy Shire President Leith Bussell : Margaret River Bowling Club Janine Peddrick : Margaret River Swim Squad – proxy (7.07pm) Kathleen O’Shea : Margaret River Underwater Hockey Club Inc Council Staff Members Annie Riordan : Director Corporate and Community Services (DCCS) Dylan Brown : Chairperson/Recreation Operations Manager (ROM) Seb Miller : Coordinator Recreation Services Stacey Hutt : Community and Corporate Planner Hannah Waters : Executive Assistant Corporate and Community Services -

Minutes

Observers Cowaramup BMX : Leith Gregory

2.2 Apologies Shane Bacskai : Senior Technical Advisor – Parks and Gardens Eloise Jarvis : Margaret River Netball Association Gary Gibbon : Margaret River Primary School Michael Sorensen : Hawks Cricket Club James Gannaway : Hawks Cricket Club - proxy Luke Altman : Margaret River Hockey Club Incorporated Steve Cummings : Augusta Margaret River Football Club - proxy

2.3 Non Attendance Martin Keen : Margaret River Senior High School Colin Clarke : Margaret River Tennis Club Gary Leigh : Football Margaret River Mark Barrett-Lennard : Augusta Margaret River Junior Football Club Nigel Harvey : Margaret River Basketball Association Miles Mottershead : Margaret River Junior Cricket Club Dean Campbell : Margaret River BMX Nick Dornan : Augusta Golf Club

3.0 Question time for the public Nil

4.0 Disclosure of members’ interest Nil


5.0 Confirmation of minutes of previous meeting

5.1 Sports and Recreation Advisory Committee Minutes: 2 August 2017 It was noted that Paul Creaney from the Margaret River Karate Club submitted his apologies for the meeting, which was not reflected in the minutes. The minutes have now been updated.

RECOMMENDATION That the apology from Paul Creaney of the Margaret River Karate Club be noted on the minute document and then the unconfirmed minutes of the Sports and Recreation Advisory Committee Meeting 2 August 2017 be confirmed as a true and correct record of the meeting. Moved: Jeanette Smith Seconded: Mark Heyink

Carried: All


6.0 Matters arising from previous minutes

6.1 Live Action List Dylan introduced Seb Miller as the new Recreation Coordinator

168 2 December 2015

Tennis Club: Lights are still a problem in Gloucester Park at night time and we would like to make a note requesting more lighting at night for security. 3/2/16: Lighting will be addressed in the Gloucester Park Master Plan 1/6/16: Proposals in next year’s budget relating to the Master Plan. 3/8/16: This has not been included in the budget however it will remain on long term plan. 1/2/17: Looking at budgeting for basic carpark lighting next financial year (Carpark area Nippers and in between sheds). 10/4/17: In the interim, some of the surrounding trees have been thinned which is letting a greater amount of light into the area. Additional lighting works will be considered in next year’s budget.

Dylan Brown

Ongoing

175 1 June 2016 The issue of weekend informal parking around Gloucester Park which blocks traffic flow was raised by the Margaret River BMX. All representatives who access Gloucester Park on the weekend were asked to hold a discussion within their clubs reminding members to ensure that a thoroughfare is left to ensure traffic flow around all facilities. 3/8/16: Will remain until Gloucester Park Master Plan fully implemented.

All SRAC members situated within Gloucester Park

Ongoing

188 7 June 2017 7/6/17: Football Margaret River would like ROM to investigate the possibility of some sort of screen/mesh at the north end of eastern pitch where the blue Nippers Oval sign is located. Many balls roll down the road to the car park towards Wallcliffe Road. It is a safety hazard for the kids chasing balls in the dark down the road. 24/7/17: An email has been sent to stakeholders to organise a site meeting. Replacement of fencing in this area is staged within the Gloucester Park masterplan for the 2018-19 budget. 2/8/17: Football Margaret River have requested a temporary fence be installed until the 2018-19 budget item is finalised.

Dylan Brown


10/4/17: The club have requested a 3m high fence to stop all stray balls in this area. The Shire is looking at alternative fencing options, which will help to address all user needs.

191 2 August 2017

2/8/17: Margaret River Underwater Hockey to discuss the possibility of moving to a facility hire agreement as well as fee exemptions/waivers/reductions with the DCCS and the ROM. 4/10/17: The DCCS and the ROM have discussed these issues directly with the club and a resolution has been reached.

Margaret River Underwater Hockey ROM and DCCS

Completed

192 2 August 2017

2/8/17: Margaret River Bowling Club request that they be kept in the loop in relation to the removal of asbestos from the Cultural Centre as it will greatly affect their operations. 4/10/17: As the building program is finalised and confirmed we will advise the club in relation to timings.

ROM

193 2 August 2017

2/8/17: Margaret River Rugby to Margaret River High School – There was a parent information night at which Andrew put up schematics for buildings at the school. Can these be made available for sporting committees to view? Martin Keen – I will have to follow up with the Department of Education to see if the plans can be distributed. There is an expectation that the facilities will be a shared space. 4/10/17: Martin Keen was following up and a response will be provided as soon as anything is known.

Martin Keen

194 2 August 2017

2/8/17: Minute Secretary to provide Shire funding information to Margaret River Tennis Club

Hannah Waters Completed

195 2 August 2017

2/8/17: Margaret River Swim Squad to speak to ROM about the possibility of installing starting blocks in the pool. 4/10/17: All current Health and Safety legislation require pools with starting blocks to be a minimum depth of 1.8m. As the pool at the Recreation Centre does not meet the minimum depth requirement, we cannot legally install starting blocks at the pool. This action item will now be marked as completed.

Margaret River Swim Squad and ROM

Completed

196 4 October 2017

4/10/17: ROM to write to the South West Football League to review access to Gloucester Park specifically relating to emergency situations and ambulance access

ROM


7.0 Reports from Shire Officers and Delegates

7.1 Recreation Centre Operation Update – Dylan Brown Upcoming Programs and Operations

The pre-season fixture between the Perth Wildcats and the Adelaide 36ers on Father’s Day was extremely well received by the community. The event as a sell-out with 650 tickets sold. Positive feedback was received from the via a post event survey

The Tennis Club hosted the Tennis West Margaret River Gold AMT tournament, September 23-26 which was a success

The Centre are working with Enable to hire a local person with a disability We would like to encourage everyone to assist in raising public awareness

surrounding Guide Dogs. Guide Dog handlers should be approached prior to speaking to or touching the dog. “A Guide Dog and pup in training is a working dog, not a pet. As difficult as it may be, to assist with their training and safe guiding work, please avoid patting, feeding, or distracting them in any way – especially when they are in harness or training coat.” (Taken from Guide Dogs WA website)

7.07pm: Janine Peddrick, Margaret River Swim Squad arrived

Aquatic Centre The Swim School contracts will be renewed in December for a period of five

years Works of replacement of the Dehumidifier are scheduled to begin towards

the middle of term one in 2018. The Aquatic Centre will be closing for a period of four weeks while the works are completed. The Swim Schools and clubs that use the facilities have been notified of this closure

Outside School Hours Care

Term three school holidays are currently underway and the Vacation Care program is operating at capacity

Planning for the future is underway reviewing options for the redevelopment of the rear of the Centre

Fitness Centre

The new Group Fitness Timetable has been launched and it is receiving very positive feedback. BodyStep, ZUU and an earlier session of Circuit on a Saturday are bringing in considerably better numbers

Metafit and Metapower will be added to the new timetable in the coming weeks

The Superheros Body Pump launch attracted over 20 participants

Gloucester Park Signs, bins and dog bags will be installed at the new dog exercise

area\overflow carpark The Margaret River Show is coming up 13-14 October 2017 The Lower Western Oval project is being held up with the possum

population The Youth Precinct redevelopment will be commencing soon. Could all clubs

please work with us over the next 12 months while the works are completed without negative impacts and to ensure everyone’s safety around the site

Sports Stadium

Seb Miller commenced employment in September as the new Recreation Coordinator. He can be contacted via email: [email protected] in the office on 9780 2626 or on mobile 0419 952 332

Kim Cargill will now be the new KidSport contact: [email protected]

Nat Hozier and Tegan Overton will be responsible for bookings within the centre

mailto:[email protected]


Social Sports have been advertised for the upcoming season including Soccer, Basketball and Volleyball. An expression of interest has been sent out for a daytime Netball competition

8.0 General Business

8.1 Suicide Prevention Group Presentation Stacey Hutt, Shire Community and Corporate Planner forwarded Colin’s apologies and commenced the presentation. Stacey has been working with Colin Fox the President of the Hockey Club and founder of Suicide Prevention Margaret River for the past couple of months. Colin is raising awareness of mental health and suicide prevention through sporting groups commencing the roll out of a Mental Health Plan. The plan centres on a mentor type arrangement where coaches and older members of the club buddy up with younger members to monitor and combat depression and anxiety issues. The plan is also being rolled out to Busselton sporting associations. The power that sporting clubs have to support community members going through tough times at a grass roots level that is relevant to the community has been recognised and Colin is working towards starting up a local group to address suicide prevention. Posters for two upcoming events were distributed to the committee to forward onto their associations/groups/clubs. Attachment 8.1.1 Suicide Prevention Margaret River - Pizza Party 22 November 2017 Group Fitness Room, Margaret River Recreation Centre Attachment 8.1.2 Community Mental Health Forum 16 October 2017 Margaret River Cultural Centre Stacey Hutt left the room at 7.16pm.

Chair Person: Letters for expressions of interest for membership of the 2017-19 Sports and Recreation Advisory Committee have been sent out to sporting groups and clubs. Could the groups listed below ensure they respond to Claire Schiller, Minutes and Agenda Officer if they would like to renominate for positions on the committee. Information can be sent via email: [email protected]

Margaret River Basketball Association Cowaramup Tennis Club Cowaramup BMX Club

8.2 Update on the Cowaramup BMX track Leith Gregory provided the committee with an update on the Cowaramup BMX track. BMX is a popular sport in the area however, our track is getting old, run down and needs updating. Membership tends to drop off once members reach the age of about 12. Due to this, the club is not getting the numbers that we could. We wanted to keep the local sporting community updated on our plans to make the facilities more user friendly to attract more members. The club have had plans drawn and rough costings received for the upgrades have been estimated at $100,000. We are looking at different funding options to assist with costs in addition to club fundraising. The Department of Sport and Recreation will provided the club with one third of the funding. The project mostly requires materials and we hope to source in-kind donations and donations of dirt from some of the large-scale projects surrounding the town.

mailto:[email protected]


DCCS: This looks to be an expensive project with only 1/3 of the required funds currently sourced. Please be aware there is a set percentage of in-kind works that can be completed as part of the project while still complying with DSR funding. Will the club be looking for an interest free loan? Leith: The club may consider funding under an interest free loan in the future. The new season will commence at the end of October so we are planning a Busy Bee on the weekend to dress the track and get everything ready for racing. Things are looking good and we hope to have a successful year ahead.

8.3 Updates from the clubs 8.3.1 Shane Bacskai

I will be on annual leave until 16 October 2017 The team are preparing the ovals for the horses and the show

8.3.2 Margaret River Pony Club

The Dressage Event will be held this weekend It is a high level event and we have great numbers will

approximately 100 horses and riders coming There will be floats and parking on the oval and we are well

aware that the show is the following weekend so will be mindful of the surrounds

There was an article in the paper today about the event We will have a canteen and spectators are welcome so come and

enjoy the event I have been in touch with other Gloucester Park stakeholders

advising we will be around and what will be happening Most of Friday will be used for set up and there will be a

temporary fence along the access road next to the pool (near pump house) around to BMX and Railway Terrace

There will be a few people camping on the Friday night for which we have obtained a permit

8.3.3 Margaret River Underwater Hockey We have just introduced a $3 fee per game for club members to

participate to cover the cost of afterhours facility hire The State championships will be played in Perth this weekend

and we have eight players attending National sections for January have been completed and we have

eight under 15’s and three under 19’s selected to take part The club have attracted ten new players through a new beginners

course we are running

8.3.4 Margaret River Swim Squad The squad now has 36 swimmers We have just run a successful personal best challenge and

invited other members of the community to try out The first long course meet is coming up next weekend Our open water series is also starting now One of our swimmers will be representing WA in the school

sports team and will be going to Adelaide in December to compete

We have had two Margaret River swimmer move to the Busselton squad to train with a more experienced coach and to practice in a pool that have dive blocks

8.3.5 Margaret River Bowling Club The club’s Open Day was held on Sunday and we achieved the

biggest crowd we have had in ten years We will run another open day next week


It is anticipated that the installation of the new surface will commence Monday or Tuesday next week

8.3.6 Margaret River Roller Derby We participated in the State competition in Perth held on the last

long weekend and came 3rd The 2017 season is now over We are looking at fixtures for next year The club attends the Great Southern Slam that is held every

second year and we are looking at participating again next year Over the next few months, we will be advertising for a new

member intake. We are also looking to attract non skating officials, players and support

8.3.7 Margaret River Little Athletics

We are currently taking registrations for the upcoming season There is a link from our Facebook page to Little Athletics

Association who our club are registered through We will be in contact with Seb to confirm days and times for

bookings

8.3.8 Arts Margaret River Planning for the coming 12-18 months is now underway There will be changes to program and alternative venues sourced The Cowaramup Sundowners will go ahead as they will not be

effected by the upgrades The Readers and Writers Festival in June will go ahead and

alternative venues sourced The Cinema may need to close for a period of time We are still waiting for the detailed timing of when works will be

scheduled

8.3.9 Margaret River Karate Next Monday we have five club members including three juniors

and one senior off to Miyazaki, Japan to compete in the Universal Shotokan Karate Union 2017 International Championships

Thank you to shire for support funding to assist There are 3 junior 1 senior competitor Hope we have closed the distance in Next year we are hosting the international next year. Will need a

weekend approximately this time next year. We will find out more next weekend and will get back to you following week to find availability. Saturday and Sunday

8.3.10 Director Corporate and Community Services

Council have recently reviewed the Financial Assistance Policy and a few minor changes have been made. Interest Fee Loans There is now no requirement to acquit the funds from an interest free loan as everything is now tracked through our Debtors procedures. Invoices are raised for all payments and in the event that agreement terms are not met, our internal processes would be followed. Community Development Grants A five percent underspend of the total grant funds has been included for administration purposes. Sponsorship There are now only two Sponsorship categories as opposed to three. Applications will be accepted for State Representation ($200) and International Representation ($500).


8.3.11 Margaret River Rugby The season is now over Thanks to Shane and crew, Dylan for rescheduling, AFL and

Football organisations for rescheduling and move things around for us it was very much appreciated

We did have a suspected spinal injury during a game. Trying to get the ambulance to the correct site raised issues around interagency information and access points to Gloucester Park. The ambulance attending did not know how to access the correct oval and attendants on the gate were not able to provide correct information either. Is it possible for the MOU between the Shire and St John Ambulance to be updated, redistributed and shared with gate attendants so everyone knows the best access routes to the fields at different times?

Touch Rugby started on Monday night. It is great for fitness and anyone can come and join in. 5pm on the Nippers Oval

ROM: We will review these processes and touch-base with the South West Football League to discuss oval access. St John Ambulance do have master keys to the grounds allowing them access to all of the ovals.

8.3.12 Coordinator Recreation Services

I am the new Coordinator Recreation Services have been here one month today. Over the past month I have been familiarising myself with our facilities, programs, meeting different club representatives and I am going through the bookings for upcoming season now. For those of you who do not know, I came to Margaret River from the City of Wanneroo. I have spent the past ten years in recreation services in different roles in coordinating recreation facilities and focusing on facility development, community infrastructure projects including park and playground development. I look forward to working with you all.

8.3.13 Cr Kennaugh The Ag Show is coming up next weekend We do not have any sporting groups resisted for the tug of war on

the Friday night. There is $1,000 in prize money up for grabs. I will put a post on Facebook with the event details

Trade space is way up this year and with only five active committee members, we are extremely busy. This is the biggest not for profit event in the shire. We are looking for new members so if you or anyone you know would like to join us we would be grateful

My term as a Shire Councillor ends in a couple of weeks. I have really enjoyed my time on Council, and I would like to acknowledge you all. You are one of the most active groups in the community. Well done to everyone who is involved and all the work you have achieved. Thank you for your time and efforts.

8.3.14 Cr Earl

Congratulations for all the work you do out there This is a great organisation and the work you have completed

shows lots of people in the community what this committee does and what it can achieve

Welcome to the team Seb I look forward to seeing the horses on the weekend. It is a terrific

event and I hope it goes well All the best to the rest of the committee and to the Ag Society for

the Show. The Show improves every year and just keeps getting bigger

My term ends in a couple of weeks and I hope to see you around after that


8.3.15 Recreation Operations Manager The Cricket club have three new cricket nets with the aid of a

DSR grant and the additional works will soon commence including works on the new shed

The Cricket Club in Cowaramup are looking at resurfacing their cricket pitch and we are liaising with the Department of Education about this one as it is a shared facility

The Gracetown Tennis Club were also successful in receiving a DSR grant. The root barrier went in last week and they are about to reskin courts

8.3.16 Margaret River and Districts Agricultural Society

This is the last meeting of this committee as it will be dissolved until the new Council is elected at the General Electors Meeting, 25 October 2017

It has been a great two years and we have achieved a lot including a greater understanding between clubs allowing negotiations over the space that is at a premium

Thank you to Hannah for her administration support, Dylan and his team for everything you do. A huge thank you to the two Councillor representatives for their input over the past two years. Thank you to Annie, Seb and the whole committee

I look forward to seeing you all for the first meeting of the new committee in December

ROM: I would like to thank Brian the Chairperson for all of his work and for steering this committee over the past two years. The committee thanked Brian, Ian, Kylie and Dylan for all of their work over the past two years. 9.0 Matters for which the meeting may be closed (Confidential Items)

Nil

10.0 Closure of meeting The meeting was closed at 7.46pm.

s.p.m.r Y O U ' R E I N V I T E D T O A N

S E P T E M B E R 9 , 2 0 1 9 | 2 : 0 0 P M | F I N D L A Y R E S I D E N C E

COMMUNITY MENTAL HEALTH FORUM

16th October 2017 6pm – 9pm Margaret River

Cultural Centre, Wallcliffe Road

Keeping communities healthy & informed. Keeping mental health conversations alive Guest Speaker Former AFL & Fremantle player Heath Black

Enable WA and the Rotary Club of Margaret River invite you to a

Community Mental Health Forum

Former AFL & Fremantle Docker player Heath Black, our keynote

speaker will be sharing his story.

This will be an exceptional event with lots of inspiration &

information as well as practical ways to manage mental health and

where & how to get help.

To reserve your FREE ticket please head over the to the Eventbrite

link (on the bottom right)

Everyone Welcome – Ticket Required

Including Guest Speakers

Charlotte Hunter

Psychologist

&

Dr Gary Wilson

Local GP

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Owen Chatto

Regional Men’s Health

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Information Stands

Beyond Blue

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Mental Health First Aid

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Employment Pathways

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Eventbrite Link

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tickets-37518602149


11.4 Corporate and Community Services 11.4.2 MINUTES OF AUDIT AND RISK MANAGEMENT

COMMITTEE MEETING HELD ON 11 OCTOBER 2017

Attachment 1 – Minutes of the Audit and Risk Management Committee held on 11 October 2017

Audit and Risk Management Committee

MINUTES

FOR THE MEETING HELD WEDNESDAY 11 OCTOBER 2017

IN COUNCIL CHAMBERS, WALLCLIFFE ROAD, MARGARET RIVER

COMMENCING AT 4.30PM

SHIRE OF AUGUSTA MARGARET RIVER AUDIT AND RISK MANAGEMENT COMMITTEE MEETING AGENDA 11 OCTOBER 2017

2

Meeting Notice Dear Councillor I advise that an Audit and Risk Management Committee Meeting of the Shire of Augusta Margaret River will be held in the Mainbreak Meeting Room, Wallcliffe Road, Margaret River on Wednesday 11 October 2017, commencing at 4.30pm. Yours faithfully

GARY EVERSHED CHIEF EXECUTIVE OFFICER


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ATTENTION/DISCLAIMER

This agenda has yet to be dealt with by the Committee. The Recommendations shown at the foot of each item have yet to be considered by the Committee and are not to be interpreted as being the position of the Committee. The minutes of the meeting held to discuss this agenda should be read to ascertain the decision of the Committee. In certain circumstances members of the public are not entitled to inspect material, which in the opinion of the Chief Executive Officer is confidential, and relates to a meeting or a part of a meeting that is likely to be closed to members of the public. No responsibility whatsoever is implied or accepted by the Shire of Augusta Margaret River for any act, omission, statement or intimation occurring during Council or Committee meetings. The Shire of Augusta Margaret River disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement of intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or Officer of the Shire of Augusta Margaret River during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Augusta Margaret River. The Shire of Augusta Margaret River advises that anyone who has any application lodged with the Shire of Augusta Margaret River must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application and any conditions attaching to the decision made by the Shire of Augusta Margaret River in respect of the application. The Shire of Augusta Margaret River advises that any plans or documents contained within this agenda may be subject to copyright law provisions (Copyright Act 1968, as amended) and that the express permission of the copyright owner(s) should be sought prior to their reproduction. It should be noted that copyright owners are entitled to take legal action against any persons who infringe their copyright. A reproduction of material that is protected by copyright may represent a copyright infringement.


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TABLE OF CONTENTS AGENDA SUBJECT PAGE NO. LISTING

1.0 DECLARATION OF OPENING 5

2.0 ATTENDANCE 5

3.0 DISCLOSURES OF INTERESTS 5

4.0 PUBLIC QUESTIONS 5 4.1 Public Question Time 5

5.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 6 5.1 Audit and Risk Management Committee Meeting held 28 June 2017 6

6.0 REPORTS 6 6.1 Annual Financial Report for the Year Ended 30 June 2017 6 6.2 Auditors Management Report for the Year Ended 30 June 2017 12

7.0 CONFIDENTIAL BUSINESS 21

8.0 CLOSURE OF MEETING 21


5

Audit and Risk Management Committee

1.0 DECLARATION OF OPENING

The Chair welcomed all in attendance and declared the meeting open at 4.30pm

2.0 ATTENDANCE

Shire President : Cr Ian Earl North Ward

Councillors : Cr Kylie Kennaugh North Ward Cr Peter Lane North Ward

Cr Felicity Haynes Town Ward Cr Pam Townshend Town Ward (entered 4.31pm) Cr Kim Hastie Leeuwin Ward (entered 4.31pm) Cr Mike Smart Leeuwin Ward (entered 4.31pm)

Chief Executive Officer : Mr Gary Evershed Director Sustainable Development : Mr Dale Putland

Director Corporate and Community Services : Ms Annie Riordan Manager Corporate Services : Mr Andrew Ross Coordinator Finance : Ms Lynne Kenworthy Minute Secretary : Ms Claire Schiller

MEMBERS OF THE PUBLIC 0 MEMBERS OF THE PRESS : Warren Hately, AMR Times

2.1 Apologies

Director Infrastructure Services, Markus Botte

3.0 DISCLOSURES OF INTERESTS

Nil

4.0 PUBLIC QUESTIONS

4.1 Public Question Time

Nil


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5.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

5.1 Audit and Risk Management Committee Meeting held 28 June 2017 MOTION / ARMC DECISION CR KENNAUGH, CR HAYNES AM2017/12 That the minutes of the Audit Risk Management Committee Meeting held 28 June 2017 are confirmed to be a true and correct record of the meeting.

CARRIED 7/0 Before moving on to Item 6.0 Reports, at 4.33pm, the Auditor, Mr Wen-Shien Chai addressed the meeting via teleconference, giving a verbal overview of the Independent Auditors Report and the Management Report. The call ended at 4.46pm.

6.0 REPORTS


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6.1 ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED 30 JUNE 2017

LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER N/A FILE REFERENCE FIN/7 REPORT AUTHOR Andrew Ross, Manager Corporate Services AUTHORISING OFFICER Annie Riordan, Director Corporate and Community Services

IN BRIEF • In accordance with the provisions of the Local Government Act 1995, the Local Government

(Financial Management) Regulations 1996 and the Australian Accounting Standards, the Annual Financial Report for the year ended 30 June 2017 was prepared and provided to the Shire’s Auditors.

• The Annual Financial Report for the year ended 30 June 2017 which includes the Independent Auditor’s Report is presented to the Audit and Risk Management Committee for examination and for submission to Council for adoption.

RECOMMENDATION That the Audit and Risk Management Committee receives the Annual Financial Report for the year ended 30 June 2017 including the Independent Auditor’s Report and recommends they be considered and adopted by Council. BACKGROUND Part 4 of the Local Government (Financial Management) Regulations 1996 prescribe the requirements for the Annual Financial Report. To assist the Shire with its compliance the report template prepared by the Shire’s Auditors, Moore Stephens is used. This template also ensures the Shire is compliant with the Australian Accounting Standards. DISCUSSION/ OFFICER COMMENTS The Shire’s draft Annual Financial Report was initially provided to the Auditors during the week ending 18 August 2017 as the auditor’s procedures require the report and supporting information to be provided prior to their on-site visit. The Auditors were on site for three days from 23 to 25 August to conduct their field work, transaction sampling and compliance checking. Since this time the report has undergone a number of changes to resolve some accounting interpretation matters, report formatting and disclosure issues with the largest change being the recalculation of freehold land values to reflect their fair value. As the independent valuers engaged to value freehold land took into consideration the land’s potential zoning in order to determine its highest and best use, a number of land parcels were overvalued. It was agreed the values for land unlikely to have their use changed would be replaced with the values provided by the 2014 valuation. Furthermore, for a number of landholdings included in the Land Asset Management Program (LAMP) and which are either currently on the market or may be sold in the future, recent market valuations obtained from a local valuer would be used in preference to those of the independent valuer. The Independent Auditor’s Report was received on 27 September 2017. The Independent Auditor’s Report provides an opinion on whether the financial statements fairly present the financial results of the Shire in accordance with Australian Accounting Standards and other mandated reporting requirements. The Auditor’s Opinion expressed in the report is as follows: “In our opinion, the financial report of the Shire of Augusta-Margaret River is in accordance with the Local Government Act 1995 (as amended) and the Local Government (Financial Management) Regulations 1996 (as amended) including:


8

a. Giving a true and fair view of the Shire’s financial position as at 30 June 2017 and of its financial

performance and its cash flows for the year ended on that date; and b. Complying with Australian Accounting Standards (including Australian Accounting

Interpretations).” The Auditors also stated that “there are no matters that in our opinion indicate significant adverse trends in the financial position or the financial management practices of the Shire” and there are “no matters indicating non-compliance with Part 6 of the Local Government Act 1995 (as amended), the Local Government (Financial Management) Regulations 1996 (as amended) or applicable financial controls of any other written law were noted during the course of our audit.” The complete Annual Financial Report is attached and includes the various statutory financial statements, notes to the accounts, the Independent Audit Report and supplementary ratio information. A concise version of the audited financial statements will be included in the Shire’s Annual Report for 2016-17. This concise version only includes the major statements and the ratios as well as the Independent Auditor’s Report for the concise report. It is proposed the Annual Report will be provided to Council in early November. Some highlights of the Annual Financial Report for 2016-17 are as follows.

• The Statement of Comprehensive Income shows a net result of $9,475,210 which exceeded the budgeted result of $6,491,624 and the 2015-16 result of $7,873,594.

• The advance payment of Financial Assistance Grants (FAGs) for 2017-18 of $677,329 that was received in June 2017 resulted in operating grants being higher than last year and had a favourable impact upon three of the Shire’s financial ratios. The impact on these ratios is disclosed in Note 18 Financial Ratios. If the grant had not been paid in advance the Current ratio would have been 1.19 rather than 1.34, the Debt service cover ratio would have been 7.50 rather than 8.11 and the Operating surplus ratio would have been -0.03 rather than -0.01.

• Interim rates as a result of new and upgraded residential and commercial properties contributed to rate revenue exceeding budget. Use of recreational and tourism (caravan parks) facilities as well as growth in properties contributed to fees and charges exceeding budget. Employee costs were under budget due to a number of staff vacancies during the year and the time taken to fill the vacancies. Under budget material and contracts expenditure is partly the result of the deferral of projects to 2017-18.

• Insurance, utility charges and interest were all similar to budget projections. • The allocation of depreciation exceeded the budget due to the fair value valuation of plant and

equipment at 30 June 2016 which had not been completed when the budget for 2016-17 was formulated. Depreciation has increased by 7% compared to last year. Depreciation rates, useful lives of assets and residual values or non-depreciable values need to be constantly reviewed to ensure the non-cash allocation of depreciation is reasonable.

• An operating surplus of $1,098,796 was recorded for the year and was an improvement on the budgeted deficit of $2,896,670 due to operating revenue exceeding expectations largely as a result of advance payment of FAGs. Under budget operating expenditure was also a significant reason for this improved result.

• The recognition of assets contributed by developers of $5,410,775 resulted in capital grants exceeding budget and offset the impact of capital grants budgeted for the Cultural Centre redevelopment and Margaret River Youth Precinct projects not being received due to these projects being delayed.

• The fair value revaluation of land and buildings at 30 June 2017 resulted in the value of these assets being increased by $6,860,411. This revaluation is reflected in the Statement of Comprehensive Income and resulted in an overall result for the year of $16,335,621 being recorded.

• The Statement of Financial Position shows the Shire’s net assets have increased from $387.830 million to $404.166 million. The increase is due to cash backed reserves increasing, the fair value revaluation of plant and equipment, a reduction in loan principal outstanding and a slight reduction in leave provision balances.

• The increase in reserves and recognition of the revaluation surplus for fair value has resulted in the Shire’s total equity increasing.


9

• Cash backed reserves to meet future year’s anticipated expenditure increased to $24,977,201 from $21,506,508 and are disclosed in Note 11. The balance of reserves was higher than that expected in the budget due to lower transfers from reserves and higher transfers to reserves. The deferred construction of chalets at Turner Caravan Park meant the transfer of $700,000 was not required. Unspent budget allocations for waste management allowed additional funds to be transferred to the Waste Management reserve and resulted in the balance of this reserve increasing to $7,133,988. Other major transfers were made to the Developer Contributions, Emergency Services (reimbursement for prior year expenditure), Margaret River CBD Redevelopment (proceeds from property sale) and Plant reserves,

• The Cash Flow Statement shows the Shire’s end of year cash position improved to $29,992,450 with the majority of this cash being held in reserves. The year on year increase is attributable to an increase in cash generated from operations, proceeds received from land asset sales and the inflated amount of non-operating grants due to developer contributions for infrastructure assets. Less cash used for capital investment purposes compared to budget projections also meant an improved result compared to budget.

• The Rate Setting Statement shows the Shire ended the year with a closing net current assets position of a surplus of $4,331,506. This was a significant improvement on the budgeted result of a break even position. The result was also higher than the estimated brought forward position of $4,041,229 included in the budget for 2017-18. End of year accounting adjustments as well as over budget revenue and under budget expenditure are the main reasons for this variation.

• Note 18 details the Financial Ratios that are the key measures specified and assessed by the Department of Local Government, Sport and Cultural Industries (DLG) and these ratios are shown in the following table. 4 of the 7 statutory ratios exceed the DLG’s advanced level and 1 exceeds the basic level. This is the same result as last year.

• The poorest performing ratio is the Operating Surplus ratio which is negative due to the net operating deficit recorded for 2016-17.

• The Own Source Revenue Coverage ratio result of 0.89 almost achieves the DLG’s advanced standard of 0.90 and is the same result as last year.

• The Asset Sustainability ratio has increased from 0.73 to 0.81 and is approaching the DLG’s basic level. An emphasis on renewing assets compared to upgrading assets and new assets is improving the results of this ratio. However, the capitalisation of subdivision assets contributed by developers had an impact upon this ratio as these assets are categorised as new assets.

• Once again two ratios have been included which assess the rate local governments are funding their asset base. These ratios are not audited as they only require attestation that they have been checked and supported by verifiable information.

• The Asset Consumption Ratio measures the extent to which depreciable assets have been consumed compared to their replacement cost and showed a result of 0.97, last year 0.99 (advanced target of 0.75).

• The Asset Renewal Funding Ratio is a measure of the ability of a local government to fund its projected asset renewal expenditure and had a result of 1.36, last year 1.28 (advanced target of 1.05). This ratio compares planned capital renewal expenditure for 10 years per the LTFP with the asset renewal expenditure of the Asset Management Plan over the same term.


10

Overall the financial results and ratios show that the financial performance of the Shire for 2016-17 has improved compared to budget and the previous year. It is also positive to report an operating surplus, although the advance payment of FAGs resulted in this surplus being inflated. This positive net operating result is attributable to a continued focus on increasing revenue and minimising increases in expenditure. The detailed notes to the financial statements provide a further breakdown of the various financial statements. The Finance Summary from the Annual Report is also attached for the reference of the committee. The Auditor, Mr Wen-Shien Chai from Moore Stephens, is available via teleconference to discuss the Independent Audit Report and any other matters relating to the audit of the Annual Financial Report that are of interest to members of the Audit and Risk Management Committee. As legislation requires the Audit Committee meet with the auditor at least once every year this teleconference will be held during the course of the meeting to discharge this requirement. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Section 6.4 of the Local Government Act 1995 states that: “(1) A local government is to prepare an annual financial report for the preceding financial year and such other financial reports as are prescribed.

Annual Financial Report ratios

2017 2016 2015 2014 2013 2012 2011 DLGC Target

Current Ratio 1.34 1.05 1.21 1.07 1.39 1.05 0.83 > 1

Asset Sustainability Ratio 0.81 0.73 0.57 1.10 1.25 1.12 1.13 > 0.9 Basic> 1.1 Advanced

Debt Service Cover Ratio 8.11 5.81 7.81 4.92 8.92 1.40 6.30 > 2 Basic> 5 Advanced

Operating Surplus Ratio (0.01) (0.06) 0.04 (0.05) 0.15 0.17 0.02 > 0.01 Basic> 0.15 Advanced

Own Source Revenue Coverage Ratio 0.89 0.89 0.91 0.91 0.92 1.09 0.94 > 0.4 Basic> 0.9 Advanced

Asset Consumption Ratio 0.97 0.99 0.75 0.79 0.76 N/A N/A > 0.5 Basic> 0.75 Advanced

Asset Renewal Funding Ratio 1.36 1.28 1.18 0.57 0.65 N/A N/A > 0.75 Basic> 1.05 Advanced

Ratios are calculated as follows:

Current ratio current assets minus restricted assets Measures ability to paycurrent liabilities minus liabilities associated current liabilities

with restricted assets

Asset sustainability ratio Renewal spending as aDepreciation expenses percentage of depreciation

Debt service cover ratio annual operating surplus before interest and depreciation Cash available to payprincipal and interest loan repayments

Operating surplus ratio operating revenue minus operating expenses Ability to achieve an own source operating revenue opertaing surplus

Own source revenue coverage ratio own source operating revenue Percentage of expensesoperating expenses funded without grants

Asset consumption ratio Level of asset stock consumed

Asset renewal funding ratio Alignment of LTFP &AMP for asset renewal

current replacement cost of depreciable assets

NPV of planned capital renewal over 10 years (per LTFP)

NPV of required capital expenditure over 10 years (per AMP)

capital renewal and replacement expenditure

depreciated replacement cost of assets


11

(2) The financial report is to — (a) be prepared and presented in the manner and form prescribed; and (b) contain the prescribed information. (3) By 30 September following each financial year or such extended time as the Minister allows, a local government is to submit to its auditor — (a) the accounts of the local government, balanced up to the last day of the preceding financial year; and (b) the annual financial report of the local government for the preceding financial year.” Regulation 51 of the Local Government (Financial Management) Regulations 1996 states that: “(1) After the annual financial report has been audited in accordance with the Act the CEO is to sign and append to the report a declaration in the form of Form 1. (2) A copy of the annual financial report of a local government is to be submitted to the Departmental CEO within 30 days of the receipt by the local government’s CEO of the auditor’s report on that financial report.” Section 7.2 of the Local Government Act 1995 states that: “The accounts and annual financial report of a local government for each financial year are required to be audited by an auditor appointed by the local government.” Section 7.9(1) of the Local Government Act 1995 states that: “An auditor is required to examine the accounts and annual financial report submitted for audit and, by the 31 December next following the financial year to which the accounts and report relate or such later date as may be prescribed, to prepare a report thereon and forward a copy of that report to — (a) the mayor or president; and (b) the CEO of the local government; and (c) the Minister.” STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2033 (CSP) Corporate Business Plan 2017-2021 Goal 5: Effective leadership and governance Community Outcome 2: Effective strategy, planning and asset management Strategic Response: Ensure the Shire’s financial performance is well managed and leads to a strong financial position FINANCIAL IMPLICATIONS The Annual Financial Report is the audited record of the actual financial results for 2016-17 and while the results are positive it is essential financial performance be closely monitored to maximise operating revenue, control operating expenditures and ensure revenue budgets are achieved or exceeded and expenditure budgets are not exceeded. SUSTAINABILITY IMPLICATIONS Environmental Nil Social Nil Economic Nil VOTING REQUIREMENTS Simple Majority RECOMMENDATION That the Audit and Risk Management Committee receives the Annual Financial Report for the year ended 30 June 2017, including the Independent Auditor’s Report and recommends they be considered and adopted by Council.


12

ATTACHMENTS 1. Annual Financial Report for the year ended 30 June 2017 2. Extract from Annual Report RECOMMENDATION / ARMC DECISION CR LANE, CR SMART AM2017/13 That the Audit and Risk Management Committee receives the Annual Financial Report for the year ended 30 June 2017, including the Independent Auditor’s Report and recommends they be considered and adopted by Council.

CARRIED 7/0


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6.2 AUDITORS MANAGEMENT REPORT FOR THE YEAR ENDED 30 JUNE 2017

LOCATION/ADDRESS Shire of Augusta Margaret River APPLICANT/LANDOWNER N/A FILE REFERENCE FIN/27 REPORT AUTHOR Andrew Ross, Manager Corporate Services AUTHORISING OFFICER Annie Riordan, Director Corporate and Community Services

IN BRIEF • Each year the Shire’s Auditors provide a Management Report with their Independent Audit Report. • This Management Report is provided to the Committee for review and reference. RECOMMENDATION That the Audit and Risk Management Committee receives the Auditor’s Management Report for the year ended 30 June 2017 and notes the response to the matters raised in the Management Report. BACKGROUND In accordance with legislation, the Shire has its financial records independently audited. In addition to ascertaining whether the Annual Financial Report provides a fair representation of the financial performance and position of the Shire, the independent auditors provide a Management Report to the Shire President. This Management Report was received on 27 September 2017. The main purpose of the independent audit is to express an opinion on the Annual Financial Report. Other matters may be identified during the course of the audit such as financial control weaknesses, legislative compliance breaches, errors or frauds. The Auditor is required to report these matters to the Shire’s management. The Shire has not generally publicly reported matters raised in the Management Report and it is proposed this continue unless the matter is considered to be serious (for example, a significant legislative breach or fraud) or systemic (for example, major weaknesses in financial controls) and public reporting is warranted to promote accountability and awareness in the community. One of the responsibilities of the Audit and Risk Management Committee is to review the Management Report and determine whether any matters require further action to ensure the correct practices and procedures are implemented and followed. Following the Committee’s review of the Management Report the CEO and management would ensure identified actions are implemented and their progress reported to the Committee. The Committee’s actions on matters raised should also be communicated to the Department of Local Government, Sport and Cultural Industries (DLG). DISCUSSION/ OFFICER COMMENTS The Management Report for 2016-17 has identified the following two matters which the Auditors wish to bring to Council’s attention. It should also be noted that the situation regarding leave entitlements has been raised every year since at least 2008-09. The two issues raised and management’s responses are as follows. Comment on Ratios The Auditors advised “Ratios provide useful information when compared to industry and internal benchmarks and assist in identifying trends. Whilst not conclusive in themselves, understanding ratios, their trends and how they interact is beneficial for the allocation of scarce resources and planning for the future.” The report included a table outlining the ratio results since 2013 and the 4 years trend for these ratios. The ratios were adjusted for one off timing/non-cash items. It was also advised some of the 2017 ratios were distorted by the early payment of the 2017-18 Financial Assistance Grants (FAGs) of $677,329


14

which was received in June 2017. The early payment of the grant increased operating revenue in 2016-17. The item is considered “one-off” timing in nature and has been adjusted in the following table.

The “one off” timing/non-cash items referred to in the above table are detailed in Note 18 of the Annual Financial Report.

• Three of the 2017 ratios were distorted by the early receipt of half of the allocation of the 2017-18 FAGs.

• Two of the 2016 and three of the 2015 ratios were distorted by the early receipt of half of the allocation of the 2015-16 FAGs of $651,156 which increased operating revenue in 2015 and decreased it in 2016.

• For 2014, the Current, Debt Service Cover and Operating Surplus ratios were distorted by the change to the payment of FAGs during the year ended 30 June 2014 which saw the advance payment for the first quarter of the following year cease. This created a timing difference which resulted in an amount of $662,601 less revenue for the year.

The Auditors provided comments on the two ratios shown in red which did not meet the targets set by the Department of Local Government, Sport and Cultural Industries. It was acknowledged the Asset Sustainability ratio has improved due to an increase in asset renewal expenditure and that interpretation of this ratio should be considered in conjunction with the Asset Consumption and Asset Renewal Funding ratios which both exceeded target. While the Operating Surplus ratio has improved but is trending marginally downwards over the past 5 years but still appears to be better than the Regional and State 5 year averages. The following statements have been extracted from the Summary sections of the Management Report.


15

“The Shire’s ratio position, after adjustment for FAGs, appears consistent with prior years with improvements noted in the Current, Asset Sustainability, Debt Service Cover, Operating Surplus and Asset Renewal Funding Ratios.

Whilst some ratios are below the accepted industry benchmark, given the relative strength of the other ratios and the Shire’s balance sheet, lower ratios may be expected and acceptable in the short term, provided other measures/strategies are maximised.”

Management Comment The Auditors also commented that as ratios only provide a snapshot of the financial position at a point in time, interpretation can be improved if they are calculated as an average over time and relevant trends considered. The following table calculates the 4 years average for the Shire’s adjusted ratios and compares these with the Regional and State 4 year averages.

Four Year Average DLG Target Shire Regional State Current Ratio >1 1.12 1.60 2.22 Asset Sustainability Ratio >1.1 0.80 1.02 1.18 Debt Service Cover Ratio >5 6.63 9.24 12.41 Operating Surplus Ratio >0.15 (0.02) (0.21) (0.11) Own Source Revenue Cover

>0.9 0.90 0.70 0.67

Asset Consumption Ratio >0.75 0.88 0.69 0.73 Asset Renewal Funding Ratio

>1.05 1.10 0.94 0.94

The results show the 4 years average for 5 of the 7 ratios exceeds or meets the DLG target. The Asset Sustainability and Operating Surplus ratios are the two ratios not achieving target. Other positives are that the 4 years average for 4 ratios exceeds both the Regional average and the State average. The Operating Surplus ratio is one of the ratios outperforming the Regional and State averages. The Auditor’s target for the Debt Service Cover ratio is 10 and has been queried in the past as it exceeds the advanced standard outlined in the Department of Local Government Sport and Cultural Industries Operational Guideline number 18. Despite being impacted by an increased depreciation allocation, the Shire’s annual result and 4 year average exceeds the DLGC’s advanced standard of 5. Whilst it is recognised a higher target provides a better reflection of borrowing risk for some local governments, particularly those with population growth and revenue growth constraints, it is considered the target of 10 unfairly assesses the Shire’s performance particularly when the other ratio results are considered. The improvement of the Asset Sustainability ratio for the past 3 years is also a positive and reflects an emphasis on asset renewal expenditure. Concentrating on asset renewal expenditure rather than new asset purchases and asset upgrades will need to continue for this ratio to improve. The increased allocation of depreciation as a result of the fair value revaluation of assets has impacted some ratio results and it is essential that depreciation rates, useful lives and non-depreciable amounts continue to be reviewed and monitored to ensure the meaningful allocation of depreciation so these ratios are represented accurately. Accumulation of Annual Leave and Long Service Leave The Auditor’s advised “As indicated in the previous years, large accumulation of leave should be discouraged as the eventual cost to Shire increases with each wage increase given to employees. A history of the annual and long service leave provided for by the Shire is set out below:

2017 2016 2015 2014 2013 2012 $ $ $ $ $ $ Annual Leave 1,024,136 1,077,084 989,001 957,807 800,077 766,353 Long Service Leave 910,630 931,606 812,254 786,251 667,466 581,867 Total 1,934,766 2,008,690 1,801,255 1,744,058 1,467,543 1,348,220


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This year, there has been an overall decrease of $73,924 (3.68%) in the provisions when compared to last year. We noted the Management has initiated an ongoing process to clear excessive leave since 2016. This process involved identifying staff with excessive leave and requesting them to clear their leave by providing a leave plan to their respective reporting officer. Discussion with the Management indicated that 12 out 17 employees who have excessive leave as at June 2017 have submitted leave plans to clear their leave by the end of October 2017 This is a direct result of the implementation of the Council’s leave management policy. To assist in meeting the unforeseen obligations outside of the normal scope of operations, the Shire has a cash backed reserve of $396,869 (2016: $389,017) in respect of these liabilities. This represents approximately 20% (2016: 19%) of the overall provision. Management indicated the Shire is committed to and will continue enforcing policies surrounding employee leave entitlements to control the total outstanding as well as assisting with the ultimate funding requirements. As agreed we will continue to monitor and report on this situation in future years.” Management Comment As previously reported to the Committee a Corporate Leave Management procedure was introduced on 17 May 2010 to ensure employee’s leave accruals are maintained at a sustainable level. This procedure identifies excessive leave as any employee having over 8 weeks (304 hours) annual leave or 13 weeks (494 hours) long service leave (LSL) that has not been taken within 6 months of LSL falling due. Excessive leave reports are sent to managers and excessive leave plans are recorded. During the year significant effort has been invested to enforce the procedure and ensure staff take leave. The following table compares the change in the number of hours accrued for the current and previous years.

2017 Hours

2016 Hours

2015 Hours

Difference 2017 to 2016

(Hours)

Difference %

Difference 2016 to 2015

(Hours)

Difference %

Annual Leave 21,068 22,906 21,725 (1,838) (8.0%) 1,181 5.4% Long Service Leave

25,983 26,292 25,069 (309) (1.2%) 1,223 4.9%

The table shows that in terms of hours accrued the year on year change is a decrease of 8.0% for annual leave. This compares to the decrease in the value of the annual leave provision of 4.9%. The enterprise agreement hourly rate increase of 2.5% for 2016-17 accounts for most of the difference with increase in performance based pay level step increases likely to account for the remainder. For long service leave the year on year change in hours accrued is a decrease of 1.2% and compares to the decrease in the value of the long service leave provision of 2.2%. The following chart compares the percentage of employees, by length of service in years, at 30 June 2017 and 30 June 2016. The chart indicates a reduction in the percentage of employees eligible for LSL compared to last year. The application of probability factors in the calculation of the provision means the longer an employee’s service the greater the probability they will accrue long service leave and have a factor of 1 applied compared to a factor of 0.1 being applied for an employee with 1 years’ service. As the number of employees eligible for long service leave increases the amount of the long service leave provision will also increase.


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A review of the employee entitlements calculation at 30 June 2017 identified the following:

• The current liability component of LSL payable of $451,464 consists of $301,879 for 18 current employees (at 30 June 2016: 35 employees) who have 7 or more years’ local government service plus $75,465 owed to past employees of the Shire (as LSL accrues with continuous service in local government) less $25,731 for amounts owed to the Shire by other local governments. Of the 35 employees with LSL due, 11 employees have had the value of their LSL frozen at the hourly rate that applied 6 months after their 10 anniversary of employment (at 30 June 2016: 13 employees had their LSL pay rate frozen).

• No employees exceed the LSL excessive limit of 494 hours specified in the procedure. • The total of 25,983 hours calculated as the total long service leave liability represents

employees with 7 or more years of service and includes employees who are accruing their second LSL entitlement.

• The LSL current liability may increase next year as 15 employees currently have 6 years’ service.

• A total of 21,068 hours is allocated to annual leave entitlements for 194 employees (at 30 June 2016: 22,906 hours was allocated for 193 employees).

• 5 employees (at 30 June 2016: 11 employees) exceeded the excessive leave target of 304 hours. Of these employees, some have already taken periods of leave during 2017-18 and all have been advised to take leave and provide leave plans.

• Continued enforcement of the leave management procedure will occur to ensure employees do not accrue excessive leave. However, a reduction in the excessive leave limits is also not possible as these limits are in accordance with the Long Service Leave Regulations and the National Employment Standards. STATUTORY ENVIRONMENT / LEGAL IMPLICATIONS Section 6.4 of the Local Government Act 1995 states that: “(1) A local government is to prepare an annual financial report for the preceding financial year and such other financial reports as are prescribed. (2) The financial report is to — (a) be prepared and presented in the manner and form prescribed; and (b) contain the prescribed information. (3) By 30 September following each financial year or such extended time as the Minister allows, a local government is to submit to its auditor — (a) the accounts of the local government, balanced up to the last day of the preceding financial year; and (b) the annual financial report of the local government for the preceding financial year.” Regulation 51 of the Local Government (Financial Management) Regulations 1996 states that: “(1) After the annual financial report has been audited in accordance with the Act the CEO is to sign and append to the report a declaration in the form of Form 1.

0%

5%

10%

15%

20%

25%

30%

< 1 year 1 year 2 years 3 years 4 years 5 years 6 years > 7 years

Employee's length of service for Long Service Leave eligibility at 30 June

% of Employees for 2016 % of Employees for 2017


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(2) A copy of the annual financial report of a local government is to be submitted to the Departmental CEO within 30 days of the receipt by the local government’s CEO of the auditor’s report on that financial report.” Section 7.2 of the Local Government Act 1995 states that: “The accounts and annual financial report of a local government for each financial year are required to be audited by an auditor appointed by the local government.” Section 7.9(1) of the Local Government Act 1995 states that: “An auditor is required to examine the accounts and annual financial report submitted for audit and, by the 31 December next following the financial year to which the accounts and report relate or such later date as may be prescribed, to prepare a report thereon and forward a copy of that report to — (a) the mayor or president; and (b) the CEO of the local government; and (c) the Minister.” STRATEGIC PLAN / POLICY IMPLICATIONS Community Strategic Plan 2033 (CSP) Corporate Business Plan 2017-2021 Goal 5: Effective leadership and governance Community Outcome 2: Effective strategy, planning and asset management Strategic Response: Ensure the Shire’s financial performance is well managed and leads to a strong financial position FINANCIAL IMPLICATIONS Continued growth in employee leave liabilities places pressure upon the Shire’s finances, particularly if current leave liabilities become due and payable and are not supported by adequate cash reserves. SUSTAINABILITY IMPLICATIONS Environmental Nil Social Nil Economic Nil VOTING REQUIREMENTS Simple Majority RECOMMENDATION That the Audit and Risk Management Committee receives the Auditor’s Management Report for the year ended 30 June 2017 and note the response to the matters raised in the Management Report. ATTACHMENTS 1. Auditor’s Management Report for the year ended 30 June 2017 RECOMMENDATION / ARMC DECISION CR HAYNES, CR KENNAUGH AM2017/14 That the Audit and Risk Management Committee receives the Auditor’s Management Report for the year ended 30 June 2017 and note the response to the matters raised in the Management Report.

CARRIED 7/0


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7 CONFIDENTIAL BUSINESS

Nil

8 CLOSURE OF MEETING

The Chair thanked all in attendance and declared the meeting closed at 4.55pm

SHIRE OF AUGUSTA MARGARET RIVER AUDIT AND RISK MANAGEMENT COMMITTEE MEETING 11 OCTOBER 2017

6.0 Reports 6.1 ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED

30 JUNE 2017

Attachment 1 – Annual Financial report for the year ended 30 June 2017 Attachment 2 – Extract from Annual Report

FINANCIAL REPORT

FOR THE YEAR ENDED 30TH JUNE 2017

TABLE OF CONTENTS

Statement by Chief Executive Officer 2

Statement of Comprehensive Income by Nature or Type 3

Statement of Comprehensive Income by Program 4

Statement of Financial Position 5

Statement of Changes in Equity 6

Statement of Cash Flows 7

Rate Setting Statement 8

Notes to and Forming Part of the Financial Report 9

Independent Auditor's Report 58

Supplementary Ratio Information 60

Principal place of business:41 Wallcliffe RoadPO Box 61Margaret River WA 6285

SHIRE OF AUGUSTA MARGARET RIVER


FINANCIAL REPORT


LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

STATEMENT BY CHIEF EXECUTIVE OFFICER

The attached financial report of the Shire being the annual financial report and supporting notes

and other information for the financial year ended 30 June 2017 are in my opinion properly

drawn up to present fairly the financial position of the Shire at 30th June 2017 and the

results of the operations for the financial year then ended in accordance with the Australian

Accounting Standards and comply with the provisions of the Local Government Act 1995 and

the regulations under that Act.

Signed as authorisation of issue on the 26th day of September 2017

__________________________

Gary Evershed

Chief Executive Officer

Page 2


STATEMENT OF COMPREHENSIVE INCOME

BY NATURE OR TYPE


NOTE 2017 2017 2016

$ Budget $

$

Revenue

Rates 22 19,582,298 19,342,075 18,668,300Operating grants, subsidies and contributions 29 3,135,966 2,028,505 1,569,932

Fees and charges 28 9,274,105 9,035,549 9,246,727

Service charges 25 4,333 4,333 4,333

Interest earnings 2(a) 968,544 810,705 779,131

Other revenue 2(a) 222,299 16,500 262,417

33,187,545 31,237,667 30,530,840

Expenses

Employee costs (13,672,157) (14,100,468) (13,510,877)

Materials and contracts (6,894,724) (9,064,244) (7,452,535)Utility charges (1,150,145) (1,180,543) (1,173,270)

Depreciation on non-current assets 2(a) (8,805,609) (8,209,428) (8,107,587)

Interest expenses 2(a) (504,213) (502,557) (547,925)

Insurance expenses (605,141) (620,743) (599,771)

Other expenditure (456,760) (456,354) (393,675)

(32,088,749) (34,134,337) (31,785,640)

1,098,796 (2,896,670) (1,254,800)

Non-operating grants, subsidies and contributions 29 9,819,155 9,556,764 9,601,817

Profit on asset disposals 20 42,817 40,498 22,409

(Loss) on asset disposals 20 (1,485,558) (208,968) (495,832)

Net result 9,475,210 6,491,624 7,873,594

Other comprehensive income

Items that will not be reclassified subsequently to profit or lossChanges on revaluation of non-current assets 12 6,860,411 0 896,693

Total other comprehensive income 6,860,411 0 896,693

Total comprehensive income 16,335,621 6,491,624 8,770,287

This statement is to be read in conjunction with the accompanying notes.

Page 3

SHIRE OF AUGUSTA MARGARET RIVERSTATEMENT OF COMPREHENSIVE INCOME

BY PROGRAMFOR THE YEAR ENDED 30TH JUNE 2017

NOTE 2017 2017 2016$ Budget $

$Revenue 2(a) Governance 603,829 357,668 423,587General purpose funding 22,935,496 21,717,207 20,516,608Law, order, public safety 832,785 626,357 679,659Health 110,417 104,788 112,292Education and welfare 325,641 283,379 291,124Community amenities 4,960,650 4,714,198 4,759,866Recreation and culture 1,054,298 1,051,250 1,141,403Transport 147,451 124,200 277,131Economic services 2,206,743 2,218,620 2,275,705Other property and services 10,235 40,000 53,465

33,187,545 31,237,667 30,530,840Expenses 2(a) Governance (6,234,254) (6,647,929) (6,241,247)General purpose funding (905,840) (892,977) (1,008,663)Law, order, public safety (1,816,965) (1,694,733) (1,488,484)Health (534,046) (549,426) (518,235)Education and welfare (399,709) (306,864) (339,706)Community amenities (3,110,725) (4,254,066) (2,994,239)Recreation and culture (7,992,389) (8,256,247) (8,036,159)Transport (9,259,431) (9,434,869) (9,223,707)Economic services (1,286,420) (1,500,336) (1,357,534)Other property and services (44,757) (94,333) (29,741)

(31,584,536) (33,631,780) (31,237,715)Finance costs 2(a) Governance (362,600) (358,887) (378,022)Community amenities (7,961) (8,086) (10,513)Recreation and culture (82,775) (84,249) (97,499)Transport 0 0 (1,872)Economic services (50,877) (51,335) (60,019)

(504,213) (502,557) (547,925)1,098,796 (2,896,670) (1,254,800)

Non-operating grants, subsidies and contributions 29 9,819,155 9,556,764 9,601,817Profit on disposal of assets 20 42,817 40,498 22,409(Loss) on disposal of assets 20 (1,485,558) (208,968) (495,832)Net result 9,475,210 6,491,624 7,873,594

Other comprehensive incomeItems that will not be reclassified subsequently to profit or lossChanges on revaluation of non-current asset 12 6,860,411 0 896,693Total other comprehensive income 6,860,411 0 896,693

Total comprehensive income 16,335,621 6,491,624 8,770,287

This statement is to be read in conjunction with the accompanying notes

Page 4


STATEMENT OF FINANCIAL POSITION

AS AT 30TH JUNE 2017

NOTE 2017 2016

$ $

CURRENT ASSETS

Cash and cash equivalents 3 29,992,450 24,790,348

Trade and other receivables 4 1,727,333 978,966

Inventories 5 91,789 318,934

TOTAL CURRENT ASSETS 31,811,572 26,088,248

NON-CURRENT ASSETS

Other receivables 4 83,457 119,220

Inventories 5 586,000 585,000

Property, plant and equipment 6 83,856,717 78,790,642

Infrastructure 7 300,317,755 295,073,738

TOTAL NON-CURRENT ASSETS 384,843,929 374,568,600

TOTAL ASSETS 416,655,501 400,656,848

CURRENT LIABILITIES

Trade and other payables 8 2,490,479 2,145,366

Current portion of long term borrowings 9 636,806 600,922

Provisions 10 1,661,012 1,775,192

TOTAL CURRENT LIABILITIES 4,788,297 4,521,480

NON-CURRENT LIABILITIES

Long term borrowings 9 7,241,982 7,878,788

Provisions 10 459,166 426,145

TOTAL NON-CURRENT LIABILITIES 7,701,148 8,304,933

TOTAL LIABILITIES 12,489,445 12,826,413

NET ASSETS 404,166,056 387,830,435

EQUITY

Retained surplus 198,014,443 192,009,926

Reserves - cash backed 11 24,977,201 21,506,508

Revaluation surplus 12 181,174,412 174,314,001TOTAL EQUITY 404,166,056 387,830,435


Page 5


STATEMENT OF CHANGES IN EQUITY


RESERVES

RETAINED CASH REVALUATION TOTAL

NOTE SURPLUS BACKED SURPLUS EQUITY

$ $ $ $

Balance as at 1 July 2015 194,367,044 11,275,796 173,417,308 379,060,148

Comprehensive income

Net result 7,873,594 0 0 7,873,594

Changes on revaluation of assets 12 0 0 896,693 896,693

Total comprehensive income 7,873,594 0 896,693 8,770,287

Transfers from/(to) reserves (10,230,712) 10,230,712 0 0

Balance as at 30 June 2016 192,009,926 21,506,508 174,314,001 387,830,435

Comprehensive income

Net result 9,475,210 0 0 9,475,210

Changes on revaluation of assets 12 0 0 6,860,411 6,860,411

Total comprehensive income 9,475,210 0 6,860,411 16,335,621

Transfers from/(to) reserves (3,470,693) 3,470,693 0 0

Balance as at 30 June 2017 198,014,443 24,977,201 181,174,412 404,166,056


Page 6


STATEMENT OF CASH FLOWS


NOTE 2017 2017 2016

Actual Budget Actual

CASH FLOWS FROM OPERATING ACTIVITIES $ $ $

Receipts

Rates 19,355,582 19,242,075 18,567,720Operating grants, subsidies and contributions 3,050,933 2,008,505 1,692,242

Fees and charges 9,274,105 9,035,549 9,246,727

Service charges 4,333 4,333 4,333

Interest earnings 968,544 810,705 779,131

Goods and services tax 1,256,730 0 801,795

Other revenue 222,299 16,500 262,417

34,132,526 31,117,667 31,354,365

Payments

Employee costs (14,116,578) (14,460,468) (12,833,589)

Materials and contracts (6,038,832) (8,788,515) (6,878,521)Utility charges (1,150,145) (1,180,543) (1,173,270)

Interest expenses (506,334) (472,557) (550,992)

Insurance expenses (605,141) (620,743) (599,771)

Goods and services tax (1,598,221) 0 (683,289)

Other expenditure (456,760) (456,354) (393,675)

(24,472,011) (25,979,180) (23,113,107)

Net cash provided by (used in)

operating activities 13(b) 9,660,515 5,138,487 8,241,258

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for purchase of

property, plant & equipment (2,837,379) (9,678,223) (1,482,340)

Payments for construction of

infrastructure (11,333,036) (10,807,336) (6,386,424)

Advances to community groups 0 0 (50,000)

Non-operating grants,

subsidies and contributions 9,819,155 9,556,764 9,601,817

Proceeds from sale of fixed assets 472,384 644,153 1,126,783Net cash provided by (used in)

investment activities (3,878,876) (10,284,642) 2,809,836

CASH FLOWS FROM FINANCING ACTIVITIES

Repayment of debentures (600,922) (600,922) (644,994)

Proceeds from self supporting and interest free loans 21,385 15,386 46,528

Proceeds from new debentures 0 1,450,000 0

Net cash provided by (used In)

financing activities (579,537) 864,464 (598,466)

Net increase (decrease) in cash held 5,202,102 (4,281,691) 10,452,628

Cash at beginning of year 24,790,348 24,648,736 14,337,720

Cash and cash equivalents at the end of the year 13(a) 29,992,450 20,367,045 24,790,348


Page 7

SHIRE OF AUGUSTA MARGARET RIVERRATE SETTING STATEMENT


2017 2017 2016NOTE Actual Budget Actual

$ $ $

Net current assets at July 1 b/fwd - surplus/(deficit) 2,420,988 2,187,703 3,430,8132,420,988 2,187,703 3,430,813

Governance 603,829 357,668 423,587General purpose funding 3,353,198 2,375,132 1,848,308Law, order, public safety 832,785 626,357 679,659Health 110,417 104,788 112,292Education and welfare 325,641 283,379 291,124Community amenities 4,960,650 4,714,198 4,759,866Recreation and culture 1,078,772 1,051,250 1,141,403Transport 165,794 164,698 299,540Economic services 2,206,743 2,218,620 2,275,705Other property and services 10,235 40,000 53,465

13,648,064 11,936,090 11,884,949

Governance (6,596,854) (7,006,816) (6,621,989)General purpose funding (905,840) (892,977) (1,008,663)Law, order, public safety (2,872,551) (1,694,733) (1,629,080)Health (534,046) (549,426) (518,235)Education and welfare (399,709) (306,864) (339,706)Community amenities (3,118,686) (4,262,152) (3,004,752)Recreation and culture (8,252,291) (8,340,496) (8,150,081)Transport (9,332,276) (9,463,837) (9,275,551)Economic services (1,337,297) (1,551,671) (1,417,553)Other property and services (224,757) (274,333) (315,862)

(33,574,307) (34,343,305) (32,281,472)Operating activities excluded from budget(Profit) on disposal of assets 20 (42,817) (40,498) (22,409)Loss on disposal of assets 20 1,485,558 208,968 495,832Movement in deferred pensioner rates (non-current) 17,378 0 (4,888)Movement in employee benefit provisions (81,159) 0 172,618Depreciation and amortisation on assets 2(a) 8,805,609 8,209,428 8,107,587Gain on revaluation of land held for resale (1,000) 0 (11,000)Amount attributable to operating activities (7,321,686) (11,841,614) (8,227,970)

INVESTING ACTIVITIESNon-operating grants, subsidies and contributions 9,819,155 9,556,764 9,601,817Proceeds from disposal of assets 20 472,384 644,153 1,126,783Purchase of property, plant and equipment 6(b) (2,837,379) (9,678,223) (1,482,340)Purchase and construction of infrastructure 7(b) (11,333,036) (10,807,336) (6,386,424)Amount attributable to investing activities (3,878,876) (10,284,642) 2,859,836

FINANCING ACTIVITIESAdvances to community groups (interest free loans 0 0 (50,000)Proceeds from self supporting and interest free loans 21,385 15,386 46,528Repayment of debentures 21(a) (600,922) (600,922) (644,994)Proceeds from new debentures 21(a) 0 1,450,000 0Transfers to reserves (restricted assets 11 (4,399,431) (1,041,129) (10,404,106)Transfers from reserves (restricted assets 11 928,738 2,960,846 173,394Amount attributable to financing activities (4,050,230) 2,784,181 (10,879,178)

Surplus(deficiency) before general rates (15,250,792) (19,342,075) (16,247,312)Total amount raised from general rates 22 19,582,298 19,342,075 18,668,300Net current assets at June 30 c/fwd - surplus/(deficit) 23 4,331,506 0 2,420,988

This statement is to be read in conjunction with the accompanying notes

Revenue from operating activities (excluding rates)

Expenditure from operating activities

Page 8

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(a) BASIS OF PREPARATIONThe financial report comprises general purpose financial statements which have been prepared inaccordance with Australian Accounting Standards (as they apply to local governments and not-for-profitentities), Australian Accounting Interpretations, other authoritative pronouncements of the AustraliaAccounting Standards Board, the Local Government Act 1995 and accompanying regulations. Materialaccounting policies which have been adopted in the preparation of this financial report are presentebelow and have been consistently applied unless stated otherwise

Except for cash flow and rate setting information, the report has been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selectenon-current assets, financial assets and liabilities

CRITICAL ACCOUNTING ESTIMATESThe preparation of a financial report in conformity with Australian Accounting Standards requiresmanagement to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses

The estimates and associated assumptions are based on historical experience and various other factorsthat are believed to be reasonable under the circumstances; the results of which form the basis of makingthe judgements about carrying values of assets and liabilities that are not readily apparent from othersources. Actual results may differ from these estimates

THE LOCAL GOVERNMENT REPORTING ENTITYAll Funds through which the Shire controls resources to carry on its functions have been included in thefinancial statements forming part of this financial report

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those Funds (for example, loans and transfers between Funds) have been eliminated

All monies held in the Trust Fund are excluded from the financial statements. A separate statement othose monies appears at Note 19 to these financial statements

(a) Goods and Services Tax (GST)Revenues, expenses and assets are recognised net of the amount of GST, except where the amount ofGST incurred is not recoverable from the Australian Taxation Office (ATO)

Receivables and payables are stated inclusive of GST receivable or payableThe net amount of GST recoverable from, or payable to, the ATO is included with receivables or payablesin the statement of financial position

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing orfinancing activities which are recoverable from, or payable to, the ATO are presented as operatincash flows.

(b) Cash and Cash EquivalentsCash and cash equivalents include cash on hand, cash at bank, deposits available on demand withbanks and other short term highly liquid investments that are readily convertible to known amounts ocash and which are subject to an insignificant risk of changes in value and bank overdrafts

Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financiaposition.

SHIRE OF AUGUSTA MARGARET RIVERNOTES TO AND FORMING PART OF THE FINANCIAL REPORT


Page 9

1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

(c) Trade and Other ReceivablesTrade and other receivables include amounts due from ratepayers for unpaid rates and service chargesand other amounts due from third parties for goods sold and services performed in the ordinary courseof business.

Receivables expected to be collected within 12 months of the end of the reporting period are classifiedas current assets. All other receivables are classified as non-current assets

Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to beuncollectible are written off when identified. An allowance for doubtful debts is raised when there isobjective evidence that they will not be collectible

(d) Inventories

GeneralInventories are measured at the lower of cost and net realisable value

Net realisable value is the estimated selling price in the ordinary course of business less the estimatedcosts of completion and the estimated costs necessary to make the sale

Land held for saleLand held for development and sale is valued at the lower of cost and net realisable value. Cost includethe cost of acquisition, development, borrowing costs and holding costs until completion of developmentFinance costs and holding charges incurred after development is completed are expensed

Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale ifsignificant risks and rewards, and effective control over the land, are passed on to the buyer at this poin

Land held for sale is classified as current except where it is held as non-current based on the Councilintentions to release for sale.

(e) Fixed AssetsEach class of fixed assets within either property, plant and equipment or infrastructure, is carried at cosor fair value as indicated less, where applicable, any accumulated depreciation and impairment losse

Mandatory requirement to revalue non-current assetsEffective from 1 July 2012, the Local Government (Financial Management) Regulations were amended andthe measurement of non-current assets at Fair Value became mandatory

During the year ended 30 June 2013, the Shire commenced the process of adopting Fair Value in accordance with the Regulations.

Whilst the amendments initially allowed for a phasing in of fair value in relation to fixed assets over threyears, as at 30 June 2015 all non-current assets were carried at Fair Value in accordance with ththe requirements.

Thereafter, each asset class must be revalued in accordance with the regulatory framework established an

Relevant disclosures, in accordance with the requirements of Australian Accounting Standards, have beenmade in the financial report as necessary


the Shire revalues its asset classes in accordance with this mandatory timetable.


Page 10


(e) Fixed Assets (Continued)

Land under controlIn accordance with Local Government (Financial Management) Regulation 16(a)(ii), the Shire was requireto include as an asset (by 30 June 2013), Crown Land operated by the local government as a golf courseshowground, racecourse or other sporting or recreational facility of State or Regional significance

Upon initial recognition, these assets were recorded at cost in accordance with AASB 116. They werethen classified as Land and revalued along with other land in accordance with the other policies detailedin this Note.

Initial recognition and measurement between mandatory revaluation datesAll assets are initially recognised at cost and subsequently revalued in accordance with the mandatormeasurement framework detailed above.

In relation to this initial measurement, cost is determined as the fair value of the assets given aconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominaconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetconstructed by the Shire includes the cost of all materials used in construction, direct labour on the projecand an appropriate proportion of variable and fixed overheads

Individual assets acquired between initial recognition and the next revaluation of the asset class iaccordance with the mandatory measurement framework detailed above, are carried at cost lesaccumulated depreciation as management believes this approximates fair value. They will be subject subsequent revaluation at the next anniversary date in accordance with the mandatory measuremenframework detailed above

RevaluationIncreases in the carrying amount arising on revaluation of assets are credited to a revaluation surplus iequity. Decreases that offset previous increases of the same asset are recognised against revaluatiosurplus directly in equity. All other decreases are recognised in profit or loss

Land under roadsIn Western Australia, all land under roads is Crown Land, the responsibility for managing which, isvested in the local government

Effective as at 1 July 2008, Council elected not to recognise any value for land under roads acquiredon or before 30 June 2008. This accords with the treatment available in Australian AccountingStandard AASB 1051 Land Under Roads and the fact Local Government (Financial Management) Regulation 16(a)(i) prohibits local governments from recognising such land as an asset

In respect of land under roads acquired on or after 1 July 2008, as detailed above, Local Government(Financial Management) Regulation 16(a)(i) prohibits local governments from recognising such landas an asset.

Whilst such treatment is inconsistent with the requirements of AASB 1051, Local Government(Financial Management) Regulation 4(2) provides, in the event of such an inconsistency, the LocaGovernment (Financial Management) Regulations prevail

Consequently, any land under roads acquired on or after 1 July 2008 is not included as an asset of theShire.



Page 11


(e) Fixed Assets (Continued)

DepreciationThe depreciable amount of all fixed assets including buildings but excluding freehold land, are depreciatedon a straight-line basis over the individual asset’s useful life from the time the asset is held ready for usLeasehold improvements are depreciated over the shorter of either the unexpired period of the lease or theestimated useful life of the improvements

When an item of property, plant and equipment is revalued, any accumulated depreciation at the date of the revaluation is treated in one of the following waysa) Restated proportionately with the change in the gross carrying amount of the asset so that the carryingamount of the asset after revaluation equals its revalued amount; ob) Eliminated against the gross carrying amount of the asset and the net amount restated to the revaluedamount of the asset.

Major depreciation periods used for each class of depreciable asset are

Buildings up to 50 yearsFurniture and equipment up to 10 yearsPlant and equipment up to 20 yearsSealed roads and streets formation not depreciated pavement up to 50 years seal - bituminous seals up to 20 years - asphalt surfaces up to 20 yearsGravel roads formation not depreciated pavement up to 50 yearsFormed roads (unsealed) formation not depreciated pavement up to 50 yearsPaths - concrete up to 40 yearsPaths - asphalt up to 20 yearsBridges up tp 50 yearsCarparks (sealed) up to 40 yearsCulverts up to 50 yearsDrainage systems up to 80 yearsJetties and boatramps up to 30 yearsWaste management up to 40 yearsPublic utilities up to 40 yearsParks and Ovals (infrastructure) up to 50 yearsPlayground equipment up to 10 years

The assets residual values and useful lives are reviewed, and adjusted if appropriate, at the end of eachreporting period.

An asset's carrying amount is written down immediately to its recoverable amount if the asset's carryinamount is greater than its estimated recoverable amount

Gains and losses on disposals are determined by comparing proceeds with the carrying amount. These gains and losses are included in the statement of comprehensive income in the period in whicthey arise.



Page 12


(f) Fair Value of Assets and LiabilitiesWhen performing a revaluation, the Shire uses a mix of both independent and management valuationusing the following as a guide:

Fair Value is the price that the Shire would receive to sell the asset or would have to pay to transferliability, in an orderly (i.e. unforced) transaction between independent, knowledgeable and willing markeparticipants at the measurement date

As fair value is a market-based measure, the closest equivalent observable market pricing information iused to determine fair value. Adjustments to market values may be made having regard to thecharacteristics of the specific asset or liability. The fair values of assets that are not traded in an activmarket are determined using one or more valuation techniques. These valuation techniques maximise, tothe extent possible, the use of observable market data

To the extent possible, market information is extracted from either the principal market for the asset oliability (i.e. the market with the greatest volume and level of activity for the asset or liability) or, in thabsence of such a market, the most advantageous market available to the entity at the end of threporting period (i.e. the market that maximises the receipts from the sale of the asset after taking intaccount transaction costs and transport costs).

For non-financial assets, the fair value measurement also takes into account a market participant’s abilitto use the asset in its highest and best use or to sell it to another market participant that would use theasset in its highest and best use

Fair value hierarchyAASB 13 requires the disclosure of fair value information by level of the fair value hierarchy, whiccategorises fair value measurement into one of three possible levels based on the lowest level that ainput that is significant to the measurement can be categorised into as follows

Level 1Measurements based on quoted prices (unadjusted) in active markets for identical assets or liabilitiethat the entity can access at the measurement date

Level 2Measurements based on inputs other than quoted prices included in Level 1 that are observable for theasset or liability, either directly or indirectly

Level 3Measurements based on unobservable inputs for the asset or liability

The fair values of assets and liabilities that are not traded in an active market are determined using one omore valuation techniques. These valuation techniques maximise, to the extent possible, the use oobservable market data. If all significant inputs required to measure fair value are observable, the asset oliability is included in Level 2. If one or more significant inputs are not based on observable market datathe asset or liability is included in Level 3

Valuation techniquesThe Shire selects a valuation technique that is appropriate in the circumstances and for which sufficiendata is available to measure fair value. The availability of sufficient and relevant data primarily depends onthe specific characteristics of the asset or liability being measured. The valuation techniques selected bthe Shire are consistent with one or more of the following valuation approaches

Market approachValuation techniques that use prices and other relevant information generated by market transactions foidentical or similar assets or liabilities

NOTES TO AND FORMING PART OF THE FINANCIAL REPORTFOR THE YEAR ENDED 30TH JUNE 2017


Page 13


(f) Fair Value of Assets and Liabilities (Continued)

Income approachValuation techniques that convert estimated future cash flows or income and expenses into a singlediscounted present value.

Cost approachValuation techniques that reflect the current replacement cost of an asset at its current service capacity

Each valuation technique requires inputs that reflect the assumptions that buyers and sellers would usewhen pricing the asset or liability, including assumptions about risks. When selecting a valuationtechnique, the Shire gives priority to those techniques that maximise the use of observable inputs andminimise the use of unobservable inputs. Inputs that are developed using market data (such as publiclyavailable information on actual transactions) and reflect the assumptions that buyers and sellers wougenerally use when pricing the asset or liability are considered observable, whereas inputs for whicmarket data is not available and therefore are developed using the best information available about sucassumptions are considered unobservable

As detailed above, the mandatory measurement framework imposed by the Local Government(Financial Management) Regulations requires, as a minimum, all assets carried at a revalued amount tobe revalued in accordance with the regulatory framework

(g) Financial Instruments

Initial recognition and measurementFinancial assets and financial liabilities are recognised when the Shire becomes a party to thcontractual provisions to the instrument. For financial assets, this is equivalent to the date that theShire commits itself to either the purchase or sale of the asset (i.e. trade date accounting adopted).

Financial instruments are initially measured at fair value plus transaction costs, except where thinstrument is classified 'at fair value through profit or loss', in which case transaction costs areexpensed to profit or loss immediately

Classification and subsequent measurementFinancial instruments are subsequently measured at fair value, amortised cost using the effectivinterest rate method, or at cost

Amortised cost is calculated as

(a) the amount in which the financial asset or financial liability is measured at initial recognitio

(b) less principal repayments and any reduction for impairment; and

(c) plus or minus the cumulative amortisation of the difference, if any, between the amoun initially recognised and the maturity amount calculated using the effective interest rate method.

The effective interest method is used to allocate interest income or interest expense over the relevanperiod and is equivalent to the rate that discounts estimated future cash payments or receipts(including fees, transaction costs and other premiums or discounts) through the expected life (or when this cannot be reliably predicted, the contractual term) of the financial instrument to the net carryingamount of the financial asset or financial liability. Revisions to expected future net cash flows wnecessitate an adjustment to the carrying value with a consequential recognition of an income or expensein profit or loss.



Page 14


(g) Financial Instruments (Continued)

Classification and subsequent measurement (continued)

(i) Financial assets at fair value through profit and loss Financial assets are classified at “fair value through profit or loss” when they are held for trading for thpurpose of short-term profit taking. Such assets are subsequently measured at fair value with changes in carrying amount being included in profit or loss. Assets in this category are classified as current asset

(ii) Loans and receivables Loans and receivables are non-derivative financial assets with fixed or determinable payments that arnot quoted in an active market and are subsequently measured at amortised cost. Gains or losses arerecognised in profit or loss.

Loans and receivables are included in current assets where they are expected to mature within 12 monthsafter the end of the reporting period.

(iii) Held-to-maturity investments Held-to-maturity investments are non-derivative financial assets with fixed maturities and fixed odeterminable payments that the Shire has the positive intention and ability to hold to maturity. Theare subsequently measured at amortised cost. Gains or losses are recognised in profit or loss

Held-to-maturity investments are included in current assets, where they are expected to maturewithin 12 months after the end of the reporting period. All other investments are classified as noncurrent.

(iv) Available-for-sale financial assets Available-for-sale financial assets are non-derivative financial assets that are either not suitable to bclassified into other categories of financial assets due to their nature, or they are designated as sucby management. They comprise investments in the equity of other entities where there is neither afixed maturity nor fixed or determinable payments

They are subsequently measured at fair value with changes in such fair value (i.e. gains or lossesrecognised in other comprehensive income (except for impairment losses). When the financial asseis derecognised, the cumulative gain or loss pertaining to that asset previously recognised in othecomprehensive income is reclassified into profit or loss

Available-for-sale financial assets are included in current assets, where they are expected to be solwithin 12 months after the end of the reporting period. All other available-for-sale financial assets areclassified as non-current.

(v) Financial liabilitiesNon-derivative financial liabilities (excluding financial guarantees) are subsequently measured aamortised cost. Gains or losses are recognised in profit or loss



Page 15


(g) Financial Instruments (Continued)

ImpairmentA financial asset is deemed to be impaired if, and only if, there is objective evidence of impairment aa result of one or more events (a “loss event”) having occurred, which will have an impact on the estimatedfuture cash flows of the financial asset(s)

In the case of available-for-sale financial assets, a significant or prolonged decline in the market value othe instrument is considered a loss event. Impairment losses are recognised in profit or loss immediatelyAlso, any cumulative decline in fair value previously recognised in other comprehensive income ireclassified to profit or loss at this point

In the case of financial assets carried at amortised cost, loss events may include: indications that thdebtors or a group of debtors are experiencing significant financial difficulty, default or delinquency ininterest or principal payments; indications that they will enter bankruptcy or other financial reorganisationand changes in arrears or economic conditions that correlate with defaults

For financial assets carried at amortised cost (including loans and receivables), a separate allowancaccount is used to reduce the carrying amount of financial assets impaired by credit losses. Aftehaving taken all possible measures of recovery, if management establishes that the carrying amouncannot be recovered by any means, at that point the written-off amounts are charged to the allowanceaccount or the carrying amount of impaired financial assets is reduced directly if no impairment amountwas previously recognised in the allowance account

DerecognitionFinancial assets are derecognised where the contractual rights to receipt of cash flows expire or thasset is transferred to another party whereby the Shire no longer has any significant continua

involvement in the risks and benefits associated with the asset.

Financial liabilities are derecognised where the related obligations are discharged, cancelled or expiredThe difference between the carrying amount of the financial liability extinguished or transferred toanother party and the fair value of the consideration paid, including the transfer of non-cash assets oliabilities assumed, is recognised in profit or loss

(h) Impairment of AssetsIn accordance with Australian Accounting Standards the Shire's assets, other than inventoriesare assessed at each reporting date to determine whether there is any indication they may be impaire

Where such an indication exists, an impairment test is carried out on the asset by comparing therecoverable amount of the asset, being the higher of the asset's fair value less costs to sell and value iuse, to the asset's carrying amount

Any excess of the asset's carrying amount over its recoverable amount is recognised immediately inprofit or loss, unless the asset is carried at a revalued amount in accordance with another Standard(e.g. AASB 116) whereby any impairment loss of a revalued asset is treated as a revaluation decrease inaccordance with that other Standard.

For non-cash generating assets such as roads, drains, public buildings and the like, value in use irepresented by the depreciated replacement cost of the asset

(i) Trade and Other PayablesTrade and other payables represent liabilities for goods and services provided to the Shire prior to thend of the financial year that are unpaid and arise when the Shire becomes obliged to make futurpayments in respect of the purchase of these goods and services. The amounts are unsecured, arerecognised as a current liability and are normally paid within 30 days of recognition



Page 16


(j) Employee BenefitsShort-term employee benefits Provision is made for the Shire’s obligations for short-term employee benefits. Short-term employebenefits are benefits (other than termination benefits) that are expected to be settled wholly before12 months after the end of the annual reporting period in which the employees render the related service, including wages, salaries and sick leave. Short-term employee benefits are measured at the(undiscounted) amounts expected to be paid when the obligation is settled

The Shire’s obligations for short-term employee benefits such as wages, salaries and sick leave arrecognised as a part of current trade and other payables in the statement of financial position. TheShire’s obligations for employees’ annual leave and long service leave entitlements are recognised aprovisions in the statement of financial position

Other long-term employee benefitsProvision is made for employees’ long service leave and annual leave entitlements not expected to besettled wholly within 12 months after the end of the annual reporting period in which the employeesrender the related service. Other long-term employee benefits are measured at the present value of theexpected future payments to be made to employees. Expected future payments incorporate anticipatedfuture wage and salary levels, durations of service and employee departures and are discounted at ratesdetermined by reference to market yields at the end of the reporting period on government bonds thathave maturity dates that approximate the terms of the obligations. Any remeasurements for changes inassumptions of obligations for other long-term employee benefits are recognised in profit or loss in theperiods in which the changes occur.

The Shire’s obligations for long-term employee benefits are presented as non-current provisions in itsstatement of financial position, except where the Shire does not have an unconditional right to defesettlement for at least 12 months after the end of the reporting period, in which case the obligations arepresented as current provisions

(k) Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset until such time as the asset is substantially readfor its intended use or sale

(l) ProvisionsProvisions are recognised when the Shire has a present legal or constructive obligation, as a result opast events, for which it is probable that an outflow of economic benefits will result and that outflow canbe reliably measured

Provisions are measured using the best estimate of the amounts required to settle the obligation at theend of the reporting period.

(m) LeasesLeases of fixed assets where substantially all the risks and benefits incidental to the ownership of thasset, but not legal ownership, are transferred to the Shire, are classified as finance lease

Finance leases are capitalised recording an asset and a liability at the lower amounts equal to the favalue of the leased property or the present value of the minimum lease payments, including anguaranteed residual values. Lease payments are allocated between the reduction of the lease liabiland the lease interest expense for the period

Leased assets are depreciated on a straight line basis over the shorter of their estimated useful lives othe lease term.

Lease payments for operating leases, where substantially all the risks and benefits remain with thlessor, are charged as expenses in the periods in which they are incurred

Lease incentives under operating leases are recognised as a liability and amortised on a straight linbasis over the life of the lease term



Page 17


(n) Investment in AssociatesAn associate is an entity over which the Shire has significant influence. Significant influence is thepower to participate in the financial operating policy decisions of that entity but is not control or joincontrol of those policies. Investments in associates are accounted for in the financial statements byapplying the equity method of accounting, whereby the investment is initially recognised at cost andadjusted thereafter for the post-acquisition change in the Shire’s share of net assets of the associateIn addition, the Shire’s share of the profit or loss of the associate is included in the Shire’s profit or los

The carrying amount of the investment includes, where applicable, goodwill relating to the associateAny discount on acquisition, whereby the Shire’s share of the net fair value of the associate exceedthe cost of investment, is recognised in profit or loss in the period in which the investment is acquired

Profits and losses resulting from transactions between the Shire and the associate are eliminated tthe extent of the Shire’s interest in the associate

When the Shire’s share of losses in an associate equals or exceeds its interest in the associate, thShire discontinues recognising its share of further losses unless it has incurred legal or constructivobligations or made payments on behalf of the associate. When the associate subsequently makes profits, the Shire will resume recognising its share of those profits once its share of the profits equathe share of the losses not recognised

(o) Interests in Joint ArrangementsJoint arrangements represent the contractual sharing of control between parties in a businessventure where unanimous decisions about relevant activities are required

Separate joint venture entities providing joint venturers with an interest to net assets are classified as joint venture and accounted for using the equity method. Refer to note 1(n) for a description of the equity method of accounting.

Joint venture operations represent arrangements whereby joint operators maintain direct interests ineach asset and exposure to each liability of the arrangement. The Shire’s interests in the assetliabilities, revenue and expenses of joint operations are included in the respective line items of the financistatements. Information about the joint ventures is set out in Note 16

(p) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local governmentobtains control over the assets comprising the contributions

Control over assets acquired from rates is obtained at the commencement of the rating period or, whereearlier, upon receipt of the rates

Where contributions recognised as revenues during the reporting period were obtained on the conditionthat they be expended in a particular manner or used over a particular period, and those conditions wereundischarged as at the reporting date, the nature of and amounts pertaining to those undischargedconditions are disclosed in Note 2(c) . That note also discloses the amount of contributions recognisedas revenues in a previous reporting period which were obtained in respect of the local government'soperations for the current reporting period.

(q) SuperannuationThe Shire contributes to a number of Superannuation Funds on behalf of employees. All funds towhich the Shire contributes are defined contribution plans



Page 18


(r) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as current it is expected to be settled within the next 12 months, being the Shire’s operational cycle. In the casof liabilities where the Shire does not have the unconditional right to defer settlement beyond 12 monthssuch as vested long service leave, the liability is classified as current even if not expected to be settlewithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for sale where it is held as non-current based on theShire’s intentions to release for sale

(s) Rounding Off FiguresAll figures shown in this annual financial report, other than a rate in the dollar, are rounded to the nearesdollar.

(t) Comparative FiguresWhere required, comparative figures have been adjusted to conform with changes in presentation for the current financial year

When the Shire applies an accounting policy retrospectively, makes a retrospective restatement oreclassifies items in its financial statement, an additional (third) statement of financial position as at thbeginning of the preceding period in addition to the minimum comparative financial statements ipresented.

(u) Budget Comparative FiguresUnless otherwise stated, the budget comparative figures shown in this annual financial report relate to theoriginal budget estimate for the relevant item of disclosure



Page 19

NOTES TO AND FORMING PART OF THE FINANCIAL REPORT


1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(v) New Accounting Standards and Interpretations for Application in Future Periods

Management's assessment of the new and amended pronouncements that are relevant to the Shire, applicable to future reporting periods and which have not yet

been adopted are set out as follows:

Title Issued / Compiled Applicable (1)Impact

(i) AASB 9 Financial Instruments December 2014 1 January 2018 Nil – The objective of this Standard is to improve and simplify the

(incorporating AASB 2014-7 and approach for classification and measurement of financial assets

AASB 2014-8) compared with the requirements of AASB 139. Given the nature of

the financial assets of the Shire, it is not anticipated the Standard

will have any material effect.

(ii) AASB 15 Revenue from Contracts with December 2014 1 January 2019 This Standard establishes principles for entities to apply to report

Customers useful information to users of financial statements about the nature,

amount, timing and uncertainty of revenue and cash flows arising

from a contract with a customer.

The effect of this Standard will depend upon the nature of future

transactions the Shire has with those third parties it has dealings

with. It may or may not be significant.

(iii) AASB 16 Leases February 2016 1 January 2019 Under AASB 16 there is no longer a distinction between finance

and operating leases. Lessees will now bring to account a

right-to-use asset and lease liability onto their statement of financial

position for all leases. Effectively this means the vast majority of

operating leases as defined by the current AASB 117 Leases which

currently do not impact the statement of financial position will be

required to be capitalised on the statement of financial position once

AASB 16 is adopted.

Currently, operating lease payments are expensed as incurred.

This will cease and will be replaced by both depreciation and

interest charges. Based on the current number of operating

leases held by the Shire, the impact is not expected to be

significant.

Notes:(1) Applicable to reporting periods commencing on or after the given date.


The AASB has issued a number of new and amended Accounting Standards and Interpretations that have mandatory application dates for future reporting periods,some of which are relevant to the Shire.

Page 20



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(v) New Accounting Standards and Interpretations for Application in Future Periods (Continued)

Title Issued / Compiled Applicable (1)Impact

(iv) AASB 1058 Income of Not-for-Profit Entities December 2016 1 January 2019 These standards are likely to have a significant impact on the

(incorporating AASB 2016-7 and income recognition for NFP's. Key areas for consideration are:

AASB 2016-8) - Assets received below fair value;

- Transfers received to acquire or construct non-financial assets;

- Grants received;

- Prepaid rates;

- Leases entered into at below market rates; and

- Volunteer services.

Whilst it is not possible to quantify the financial impact (or if it is

material) of these key areas until the details of future transactions

are known, they will all have application to the Shire's operations.

Notes:(1) Applicable to reporting periods commencing on or after the given date.

(w) Adoption of New and Revised Accounting Standards

Whilst many reflected consequential changes associate with the amendment of existing standards, the only new standard with material application

is as follows:

(i) AASB 2015-6 Amendments to Australian The objective of this Standard was to extend the scope

Accounting Standards - Extending Related of AASB 124 Related Party Disclosures to include not-for-profit

Party Disclosures to Not-for-Profit Public sector entities.

Sector Entities

The Standard has had a significant disclosure impact on[AASB 10, 124 & 1049] the financial report of the Shire as both Elected Members

and Senior Management are deemed to be Key Management

Personnel and resultant disclosures in accordance to AASB 124

have been necessary.

and which were applicable to its operations.


During the current year, the Shire adopted all of the new and revised Australian Accounting Standards and Interpretations which were compiled, became mand

Page 21




2. REVENUE AND EXPENSES 2017 2016

$ $

(a) Net Result

The Net result includes:

(i) Charging as an expense:

Auditors remuneration

- Audit of the Annual Financial Report 27,775 27,138

- Assistance with the finalisation of the Annual Financial Report 6,000 7,090

- Audit of grant reports and acquittals 2,200 9,400

Depreciation

Buildings - specialised 1,408,582 1,374,321

Furniture and equipment 207,464 194,342

Plant and equipment 1,118,110 727,008

Infrastructure - Roads 3,404,111 3,279,525

Infrastructure - Road Bridges 183,151 171,578

Infrastructure - Car Parks 127,010 126,468

Infrastructure - Paths 377,187 337,590

Infrastructure - Drainage 716,441 695,447

Infrastructure - Caravan and Camping 44,609 43,450

Infrastructure - Parks and Reserves 918,236 867,773

Infrastructure - Aerodromes 110,583 104,421

Infrastructure - Boat Ramps and Jetties 112,509 113,543

Infrastructure - Waste Management Facilities 37,552 32,057

Infrastructure - Public Utilities 40,064 40,0648,805,609 8,107,587

Interest expenses (finance costs)

Debentures (refer Note 21 (a)) 504,213 547,925504,213 547,925

Rental charges

- Operating leases 587,752 711,689587,752 711,689

(ii) Crediting as revenue:

Other revenue

Reimbursements and recoveries 151,095 137,375

Other 71,204 125,042222,299 262,417

2017 2017 2016

Actual Budget Actual

$ $ $

Interest earnings

- Loans receivable - clubs/institutions 630 630 1,863

- Reserve funds 423,262 478,575 244,208

- Other funds 294,148 144,000 328,566

Other interest revenue (refer note 27) 250,504 187,500 204,494968,544 810,705 779,131

Page 22




2. REVENUE AND EXPENSES (Continued)

(b) Statement of Objective

In order to discharge its responsibilities to the community, the Shire has developed a set of

operational and financial objectives. These objectives have been established both on an overall

COMMUNITY VISION

as it grows sustainably into the future.

Our mission "To protect the natural environment, strengthen our communities, foster local

economic prosperity, and responsibly manage the community's infrastructure and assets."

Our values are Respect, Honesty, Commitment and Courage.

Shire operations as disclosed in these financial statements encompass the following service

orientated activities/programs.

GOVERNANCE

Objective:

Activities:

council for the provision of governance of the district. Other costs relate to the task of assisting

GENERAL PURPOSE FUNDING

Objective:

Activities:

LAW, ORDER, PUBLIC SAFETY

Objective:

Activities:

Supervision and enforcement of various local laws relating to fire prevention, animal control and

HEALTH

Objective:

Activities:

Inspection of food outlets and their control, provision of meat inspection services, noise control

EDUCATION AND WELFARE

Objective:

Activities:

Care of families and children, contributions to education anf other welfare.

To provide an operational framework for environmental and community health.

and waste disposal compliance.

To provide services to disadvantaged persons, the elderly, children and youth.

To collect revenue to allow for the provision of services.

Rates, general purpose government grants and interest revenue.

To provide services to help ensure a safer and environmentally conscious community.

other aspects of public safety including emergency services.

elected members and ratepayers on matters which do not concern specific council services.

basis, reflected by the Shire’s Community Vision, and for each of its broad activities/programs.

To provide a decision making process for the efficient allocation of scarce resources.

Includes the activities of members of council and the administrative support available to the

A prosperous and connected community that values its natural environment and character

Page 23


(b) Statement of Objective (Continued)

HOUSING

Objective:

Activities:

COMMUNITY AMENITIES

Objective:

Activities:Rubbish collection and disposal services, recycling, septic tank inspection services,

environmental protection initiatives, administration of town planning and regional development

services and the operation of other community amenities.

RECREATION AND CULTURE

Objective:

wellbeing of the community.

Activities:

TRANSPORT

Objective:

Activities:

Construction and maintenance of roads, streets, footpaths, depots, cycle ways, parking facilities

and traffic control. Cleaning of streets and maintenance of street trees, street lighting etc.

ECONOMIC SERVICES

Objective:

Activities:

OTHER PROPERTY AND SERVICES

Objective:

Activities:

To monitor and control Shire’s overheads operating accounts.

Private works operation, plant repair and operation costs and engineering operation costs.

and playgrounds. Operation and support of libraries, museum and other cultural facilities.

To provide safe, effective and efficient transport services to the community.

To help promote the shire and its economic wellbeing.

Tourism and area promotion including the maintenance and operation of caravan parks and




a camping ground Provision of rural services including weed control, vermin control and

standpipes.

To establish and effectively manage infrastructure and resource which will help the social

Provision and maintenance of public halls, civic centres, aquatic centre, beaches, recreation

centres and various sporting facilities. Provision and maintenance of parks, gardens, reserves

To provide rental and staff housing.

Provision of staff and rental housing. However, the Shire has no housing of this nature.

To provide services required by the community.

Page 24





(c) Conditions Over Grants/Contributions

Opening Closing Closing

Balance (1) Received (2) Expended (3) Balance (1) Received (2) Expended (3) Balance

1/07/15 2015/16 2015/16 30/06/16 2016/17 2016/17 30/06/17

Grant/Contribution $ $ $ $ $ $ $

Governance

Regional Youth Collaboration Project 20,529 0 (17,752) 2,777 0 0 2,777

General purpose funding

WALGGC Advance Payment for 2015-16 651,156 0 (651,156) 0 0 0 0

Law, order, public safety

WA Police - CCTV for Cowaramup Skatepark 289 0 (289) 0 0 0 0

WAPOL Crime Prevention grant for Safer Communities project 3,642 0 (3,642) 0 0 0 0

DFES - Treatment works, Bushfire Risk Management Planning 28,297 0 (24,493) 3,804 0 0 3,804

DFES - Bushfire Risk Planning Coordinator 0 154,749 (57,182) 97,567 69,885 (124,074) 43,378

DFES - Bushfire Mitigation Program 0 10,000 0 10,000 0 (10,000) 0

Community amenities

Tourism WA Grant for Cowaramup WTS 26,450 0 0 26,450 0 0 26,450

Recreation and culture

Department of Sports & Recreation - Kidsport grant 0 40,000 (40,000) 0 0 0 0

Rotary Club - Nature Play playground design 0 13,636 0 13,636 1,364 0 15,000

Culture and the Arts - Regional Venues Improvement Fund Grant 0 0 0 0 500,000 0 500,000

Department of Sports & Recreation - Kidsport grant 0 0 0 0 40,000 (28,403) 11,597

Transport

Waterwise CIF - Recycled Wastewater Scheme Extension 10,000 0 (10,000) 0 0 0 0

MRWA contribution to asphalt surfacing for Cowaramup 154,000 0 (154,000) 0 0 0 0

Bridge Grant 0 495,276 (410,899) 84,377 420,000 (4,377) 500,000

RfR - Main Street project 0 5,490,000 0 5,490,000 0 (200,000) 5,290,000

Friends of the Cape to Cape Track - Boardwalk 0 0 0 0 20,000 0 20,000

Friends of the South West Communities - Winter Diversion trail 0 0 0 0 9,091 0 9,091

Roads to Recovery grant for 2016-17 0 0 0 0 1,503,500 (1,199,500) 304,000

Total 894,363 6,203,661 (1,369,413) 5,728,611 2,563,840 (1,566,354) 6,726,097

Notes:

(1) - Grants/contributions recognised as revenue in a previous reporting period which were not expended at the close of the previous reporting period.

(2) - New grants/contributions which were recognised as revenues during the reporting period and which had not yet been fully expended in the manner

specified by the contributor.

(3) - Grants/contributions which had been recognised as revenues in a previous reporting period or received in the current reporting period and which were

expended in the current reporting period in the manner specified by the contributor.

(4) - For the closing balance at 30/6/16, the unspent balance of $5,490,000 pertaining to the Royalties for Regions grant was transferred to the Margaret River

CBD Redevelopment reserve and the balance of unspent grants of $238,611 is shown as restricted funds in Note 3.

(5) - For the closing balance at 30/6/17, the unspent balance of $5,290,000 pertaining to the Royalties for Regions grant was held in the Margaret River

CBD Redevelopment reserve and the unspent balance of $500,000 pertaining to the Regional Venues Improvement Fund grant was transferred to the

Community Facilities reserve. The balance of unspent grants of $936,097 is shown as restricted funds in Note 3.

Page 25



Note 2017 2016$ $

3. CASH AND CASH EQUIVALENTS

Unrestricted 4,079,152 3,045,229Restricted 25,913,298 21,745,119

29,992,450 24,790,348

The following restrictions have been imposed byregulations or other externally imposed requirements:

Leave Reserve 11 396,869 389,017Margaret River CBD Redevelopment Reserve 11 6,697,946 6,489,840Public Open Space Reserve 11 225,567 81,337Caravan Parks Upgrade Reserve 11 1,518,141 1,488,105Limesand Pits Reserve 11 62,375 61,243Cemeteries Reserve 11 10,558 10,249Community Loan Reserve 11 170,805 151,199Cedarvale Reserve 11 225,393 220,934Waste Management Reserve 11 7,133,988 5,375,812Parking Reserve 11 151,517 148,519Road Asset Reserve 11 1,478,615 1,743,249Biodiversity Reserve 11 10,187 10,000Community Facilities Reserve 11 3,390,521 2,332,177Plant Reserve 11 1,810,035 1,774,709Affordable Housing Fund Reserve 11 60,238 49,212Gravel Pits Reserve 11 368,365 361,075Self Insurance Reserve 11 263,021 257,817Recreation Centres Reserve 11 15,784 6,928Old Settlement Reserve 11 29,834 29,244Developer Contributions Reserve 11 753,453 467,888Community Grants Reserve 11 15,641 10,000Emergency Services Reserve 11 188,348 47,954Unspent grants 2(c) 936,097 238,611

25,913,298 21,745,119

Page 26



2017 2016$ $

4. TRADE AND OTHER RECEIVABLES

CurrentRates outstanding 666,136 422,042Sundry debtors 240,861 181,471GST receivable 341,491 0Loans receivable - clubs/institutions 12,386 15,386Accrued Interest Receivable 332,074 306,431Prepayments 134,385 53,636

1,727,333 978,966

Non-currentRates outstanding - pensioners 39,196 56,574Loans receivable - clubs/institutions 44,261 62,646

83,457 119,220

Information with respect the impairment or otherwise of the totals of rates outstanding and sundry debtors is as follows:

Rates outstanding 666,136 422,042

Includes:Past due and not impaired 666,136 422,042Impaired 0 0

Sundry debtors 240,861 181,471

Includes:Past due and not impaired 101,638 27,479Impaired 0 0

5. INVENTORIES

CurrentFuel and materials 91,789 318,934

91,789 318,934

Non-currentLand held for resale - fair value Cost of acquisition 586,000 585,000

586,000 585,000

Page 27



2017 2016$ $

6 (a). PROPERTY, PLANT AND EQUIPMENT

Land - freehold at: - Independent valuation 2017 - level 2 2,572,000 0 - Management valuation 2017 - level 3 8,520,000 0 - Independent valuation 2014 - level 2 0 1,792,000 - Independent valuation 2014 - level 3 0 9,718,500 - Additions after valuation - cost 0 909,091

11,092,000 12,419,591

Land - vested in and under the control of Council at: - Independent valuation 2017 - level 3 5,092,300 0 - Independent valuation 2014 - level 3 0 3,715,750

5,092,300 3,715,750

16,184,300 16,135,341

Buildings - specialised at: - Independent valuation 2017 - level 3 59,452,555 0 - Independent valuation 2014 - level 3 0 55,919,159 - Additions after valuation - cost 0 1,967,530Less: accumulated depreciation 0 (3,282,346)

59,452,555 54,604,343

59,452,555 54,604,343

Total land and buildings 75,636,855 70,739,684

Furniture and equipment at: - Management valuation 2016 - level 2 148,345 148,345 - Management valuation 2016 - level 3 1,531,604 1,531,604 - Additions after valuation - cost 48,484 0Less: accumulated depreciation (207,464) 0

1,520,969 1,679,949

Plant and equipment at: - Independent valuation 2016 - level 2 2,867,213 3,060,463 - Independent valuation 2016 - level 3 3,300,650 3,310,546 - Additions after valuation - cost 1,570,346 0Less: accumulated depreciation (1,039,316) 0

6,698,893 6,371,009

83,856,717 78,790,642

The fair value of property, plant and equipment is determined at least every three years in accordancewith the regulatory framework. Additions since the date of valuation are shown as cost, given they were acquired at arms length and any accumulated depreciation reflects the usage of service potential, it is considered the recorded written down value approximates fair value. At the end of eachintervening period the valuation is reviewed and where appropriate the fair value is updated toreflect current market conditions. This process is considered to be in accordance with Local Government (Financial Management) Regulation 17A (2) which requires property, plant and equipment to be shown at fair value.

Page 28




6. PROPERTY, PLANT AND EQUIPMENT (Continued)

(b) Movements in Carrying Amounts

Movement in the carrying amounts of each class of property, plant and equipment between the beginning and the end of the current financial year.

Revaluation Revaluation

Increments/ (Losses)/

Balance (Decrements) Reversals Carrying

at the Transferred Through Impairment Amount

Beginning to to (Losses)/ Depreciation at the

of the Year Additions (Disposals) Revaluation Profit or Loss Reversals (Expense) Transfers End of Year

$ $ $ $ $ $ $ $ $

Land - freehold 12,419,591 0 (480,000) (847,591) 0 0 0 0 11,092,000

3,715,750 0 0 1,376,550 0 0 0 0 5,092,300

Total land 16,135,341 0 (480,000) 528,959 0 0 0 0 16,184,300

Buildings - specialised 54,604,343 1,218,549 (1,293,207) 6,331,452 0 0 (1,408,582) 0 59,452,555

Total buildings 54,604,343 1,218,549 (1,293,207) 6,331,452 0 0 (1,408,582) 0 59,452,555

Total land and buildings 70,739,684 1,218,549 (1,773,207) 6,860,411 0 0 (1,408,582) 0 75,636,855

Furniture and equipment 1,679,949 48,484 0 0 0 0 (207,464) 0 1,520,969

Plant and equipment 6,371,009 1,570,346 (124,352) 0 0 0 (1,118,110) 0 6,698,893

Total property, plant and equipment 78,790,642 2,837,379 (1,897,559) 6,860,411 0 0 (2,734,156) 0 83,856,717

Land - vested in and under the control of Council

Page 29

6. PROPERTY, PLANT AND EQUIPMENT (Continued)

(c) Fair Value Measurements

Asset Class Fair Value Hierarchy Valuation TechniqueBasis of valuation

Date of last Valuation

Inputs used

Land - freehold Level 2 and Level 3

Market approach using recentobservable market data for similar

properties. Current replacement cost using both observable and

unobservable inputs

Independent Registered Valuers and Management

Valuation

June 2017

Price per hectare, current zoning of land. Markevalues were used (level 2 inputs) unless there were

some restrictions or other factors associated with the land which resulted in land being deemed to be

valued using Level 3 inputs

Land - vested in and under the control of Council

Level 3Improvements to land valued using

cost approach.

Independent Registered

ValuersJune 2017

Improvements to land using estimated construction costs (Level 2 inputs).

Buildings - specialised Level 3Current replacement cost using both observable and unobservable inputs.


ValuersJune 2017

Construction costs based on recent contract prices and current condition (level 2 inputs), residual values

and remaining useful life assessments (level 3 inputs).

Furniture and equipment Level 2 and Level 3

Market approach using recent observable market data. Current

replacement cost using both observable and unobservable inputs.


ValuersJune 2016

Open market values of similar assets adjusted for condition and comparability (level 2 inputs), residual

values and remaining useful life assessments (level 3inputs).

Plant and equipment Level 2 and Level 3

Market approach using recent observable market data. Current

replcement cost using both observable and unobservable inputs.


ValuersJune 2016

Open market values of similar assets adjusted for condition and comparability (level 2 inputs), residual

values and remaining useful life assessments (level 3inputs).

Level 3 inputs are based on assumptions with regards to future values and patterns of consumption utilising current information. If the basis of these assumptions were varied, they have thepotential to result in a significantly higher or lower fair value measurement.

During the period there were no changes in the valuation techniques used by the local government to determine the fair value of property, plant and equipment using either level 2 or level 3 inputs

Freehold land that is the location of the the Augusta Museum has been valued on a highest and best use basis, which differs from its current use, as the possible relocation of the museum will

allow the land to be sold for commercial purposes.



Page 30



2017 2016

$ $

7 (a). INFRASTRUCTURE

Infrastructure - Roads

- Management valuation 2015 - level 3 209,568,252 209,568,252

- Additions after valuation - cost 8,765,117 3,203,974

Less: accumulated depreciation (6,683,636) (3,279,525)

211,649,733 209,492,701

Infrastructure - Road Bridges


- Additions after valuation - cost 542,475 410,899

Less: accumulated depreciation (354,729) (171,578)

6,279,645 6,331,220

Infrastructure - Car Parks




4,903,984 4,841,713

Infrastructure - Paths


- Additions after valuation - cost 1,632,917 539,445


10,424,695 9,708,410

Infrastructure - Drainage



Less: accumulated depreciation (1,411,888) (695,447)

38,676,052 36,325,627

Infrastructure - Caravan and Camping




1,864,523 1,782,536

Infrastructure - Parks and Reserves



Less: accumulated depreciation (1,783,775) (867,773)

18,817,815 18,992,497

Infrastructure - Aerodromes




2,307,109 2,414,142

Page 31



2017 2016

$ $

7 (a). INFRASTRUCTURE (Continued)

Infrastructure - Boat Ramps and Jetties




1,117,806 1,225,329

Infrastructure - Waste Management Facilities

- Management valuation 2015 - level 3 672,122 672,122



1,276,468 973,154

Infrastructure - Public Utilities




2,999,925 2,986,409

300,317,755 295,073,738

The fair value of infrastructure is determined at least every three years in accordance with the regulatory framework. Additions since the date of valuation are shown as cost. Given they were acquired at arms length and any accumulated depreciation reflects the usage of service potential, it is considered the recorded written down value approximates fair value. At the end of each intervening period the valuation is reviewed and, where appropriate, the fair value is updated to reflect current market conditions. This process is considered to be in accordance with Local Government (Financial Management)Regulation 17A(2) which requires infrastructure to be shown at fair value

Page 32




7. INFRASTRUCTURE (Continued)

(b) Movements in Carrying Amounts

Movement in the carrying amounts of each class of infrastructure between the beginning and the end

of the current financial year.

Revaluation Revaluation

Balance Increments/ (Loss)/ Carrying

as at the (Decrements) Reversal Impairment Amount

Beginning Transferred Transferred (Losses)/ Depreciation at the End

of the Year Additions (Disposals) to to Reversals (Expense) Transfers of the Year

Revaluation Profit or Loss

$ $ $ $ $ $ $ $ $

Infrastructure - Roads 209,492,701 5,561,143 0 0 0 0 (3,404,111) 0 211,649,733

Infrastructure - Road Bridges 6,331,220 131,576 0 0 0 0 (183,151) 0 6,279,645

Infrastructure - Car Parks 4,841,713 189,281 0 0 0 0 (127,010) 0 4,903,984

Infrastructure - Paths 9,708,410 1,093,472 0 0 0 0 (377,187) 0 10,424,695

Infrastructure - Drainage 36,325,627 3,066,866 0 0 0 0 (716,441) 0 38,676,052

Infrastructure - Caravan and Camping 1,782,536 126,596 0 0 0 0 (44,609) 0 1,864,523

Infrastructure - Parks and Reserves 18,992,497 761,120 (17,566) 0 0 0 (918,236) 0 18,817,815

Infrastructure - Aerodromes 2,414,142 3,550 0 0 0 0 (110,583) 0 2,307,109

Infrastructure - Boat Ramps and Jetties 1,225,329 4,986 0 0 0 0 (112,509) 0 1,117,806

Infrastructure - Waste Management Facilities 973,154 340,866 0 0 0 0 (37,552) 0 1,276,468

Infrastructure - Public Utilities 2,986,409 53,580 0 0 0 0 (40,064) 0 2,999,925

Total infrastructure 295,073,738 11,333,036 (17,566) 0 0 0 (6,071,453) 0 300,317,755

Page 33

7. INFRASTRUCTURE (Continued)

(c) Fair Value Measurements

Asset ClassFair Value Hierarchy

Valuation Technique Basis of valuationDate of last Valuation

Inputs used

Infrastructure - Roads Level 3Cost approach using depreciated

replacement cost.Management Valuation June 2015

Construction costs and current condition (level 2 inputs), residual values and remaining useful life

assessments (level 3 inputs).

Infrastructure - Road Bridges Level 3Cost approach using depreciated




Infrastructure - Car Parks Level 3Cost approach using depreciated




Infrastructure - Paths Level 3Cost approach using depreciated




Infrastructure - Drainage Level 3Cost approach using depreciated




Infrastructure - Caravan and Camping

Level 3Cost approach using depreciated




Infrastructure - Parks and Reserves





Infrastructure - Aerodromes Level 3Cost approach using depreciated




Infrastructure - Boat Ramps and Jetties





Infrastructure - Waste Management Facilities





Infrastructure - Public Utilities Level 3Cost approach using depreciated







Level 3 inputs are based on assumptions with regards to future values and patterns of consumption utilising current information. If the basis of these assumptions were varied , they have the potential to result in a significantly higher or lower fair value measurement.

During the period there were no changes in the valuation techniques used to determine the fair value of infrastructure using level 3 inputs.

Page 34




2017 2016

$ $

8. TRADE AND OTHER PAYABLES

Current

Sundry creditors 2,009,047 1,256,043

Accrued interest on debentures 10,803 12,924

Accrued salaries and wages 377,063 323,582

ATO liabilities 10,213 426,956

Income received in advance 83,353 125,8612,490,479 2,145,366

9. LONG-TERM BORROWINGS

Current

Secured by floating charge

Debentures 636,806 600,922636,806 600,922

Non-current

Secured by floating charge

Debentures 7,241,982 7,878,7887,241,982 7,878,788

Additional detail on borrowings is provided in Note 21.

10. PROVISIONS

Provision for Provision for Provision for

Annual Long Service Personal Leave

Leave Leave Reward Scheme Total

$ $ $ $

Opening balance at 1 July 2016

Current provisions 1,077,084 505,461 192,647 1,775,192

Non-current provisions 0 426,145 0 426,145

1,077,084 931,606 192,647 2,201,337

Additional provision 984,351 164,565 0 1,148,916

Amounts used (1,037,299) (185,541) (7,235) (1,230,075)Balance at 30 June 2017 1,024,136 910,630 185,412 2,120,178

Comprises

Current 1,024,136 451,464 185,412 1,661,012

Non-current 0 459,166 0 459,1661,024,136 910,630 185,412 2,120,178

Page 35

11. RESERVES - CASH BACKED

Actual Actual Actual Actual Budget Budget Budget Budget Actual Actual Actual Actual2017 2017 2017 2017 2017 2017 2017 2017 2016 2016 2016 2016

Opening Balance

Transfer to Transfer (from)

Closing Balance

Opening Balance


Closing Balance

Opening Balance


Closing Balance

$ $ $ $ $ $ $ $ $ $ $ $

Leave Reserve 389,017 7,852 0 396,869 389,017 10,309 0 399,326 381,383 7,634 0 389,017

Margaret River CBD Redevelopment Reserve 6,489,840 408,106 (200,000) 6,697,946 6,489,840 416,496 (200,000) 6,706,336 0 6,489,840 0 6,489,840

Public Open Space Reserve 81,337 144,230 0 225,567 81,337 2,155 0 83,492 79,742 1,595 0 81,337

Caravan Parks Upgrade Reserve 1,488,105 30,036 0 1,518,141 1,488,105 69,435 (700,000) 857,540 1,188,308 299,797 0 1,488,105

Limesand Pits Reserve 61,243 1,132 0 62,375 61,243 1,623 0 62,866 60,041 1,202 0 61,243

Cemeteries Reserve 10,249 309 0 10,558 10,249 272 0 10,521 10,047 202 0 10,249

Community Loan Reserve 151,199 19,606 0 170,805 151,199 14,561 0 165,760 137,359 63,840 (50,000) 151,199

Cedarvale Reserve 220,934 4,459 0 225,393 220,934 5,855 0 226,789 216,599 4,335 0 220,934

Waste Management Reserve 5,375,812 1,858,176 (100,000) 7,133,988 5,375,812 117,459 (686,846) 4,806,425 3,673,172 1,702,640 0 5,375,812

Parking Reserve 148,519 2,998 0 151,517 148,519 3,936 0 152,455 145,605 2,914 0 148,519

Road Asset Reserve 1,743,249 64,104 (328,738) 1,478,615 1,743,249 46,196 (20,000) 1,769,445 1,388,139 355,110 0 1,743,249

Biodiversity Reserve 10,000 187 0 10,187 10,000 0 0 10,000 0 10,000 0 10,000

Community Facilities Reserve 2,332,177 1,058,344 0 3,390,521 2,132,176 56,503 (300,000) 1,888,679 1,947,944 432,027 (47,794) 2,332,177

Plant Reserve 1,774,709 335,326 (300,000) 1,810,035 1,574,709 41,730 (1,000,000) 616,439 1,347,735 426,974 0 1,774,709

Affordable Housing Fund Reserve 49,212 11,026 0 60,238 49,212 1,304 (49,000) 1,516 48,246 966 0 49,212

Gravel Pits Reserve 361,075 7,290 0 368,365 361,076 9,569 0 370,645 353,989 7,086 0 361,075

Self Insurance Reserve 257,817 5,204 0 263,021 257,817 6,832 0 264,649 201,129 56,688 0 257,817

Recreation Centres Reserve 6,928 8,856 0 15,784 6,928 184 0 7,112 6,794 134 0 6,928

Old Settlement Reserve 29,244 590 0 29,834 29,244 775 0 30,019 13,964 15,280 0 29,244

Developer Contributions Reserve 467,888 285,565 0 753,453 467,888 212,399 0 680,287 0 467,888 0 467,888

Community Grants Reserve 10,000 5,641 0 15,641 10,000 22,265 (5,000) 27,265 0 10,000 0 10,000

Emergency Services Reserve 47,954 140,394 0 188,348 47,954 1,271 0 49,225 0 47,954 0 47,954

Margaret River CBD Reserve 0 0 0 0 0 0 0 0 75,600 0 (75,600) 0

21,506,508 4,399,431 (928,738) 24,977,201 21,106,508 1,041,129 (2,960,846) 19,186,791 11,275,796 10,404,106 (173,394) 21,506,508

All of the reserve accounts are supported by money held in financial institutions and match the amount shown as restricted cash in Note 3 to this financial report.




Page 36

11. RESERVES - CASH BACKED

In accordance with council resolutions in relation to each reserve account, the purpose for which the reserves are set aside and their anticipated date of use are as follows:

Name of ReserveAnticipated date of use Purpose of the reserve

Leave Reserve Ongoing

Margaret River CBD Redevelopment Reserve Ongoing

Public Open Space Reserve Ongoing

Caravan Parks Upgrade Reserve Ongoing

Limesand Pits Reserve Ongoing

Cemeteries Reserve Ongoing

Community Loan Reserve Ongoing

Cedarvale Reserve Ongoing

Waste Management Reserve Ongoing

Parking Reserve Ongoing

Road Asset Reserve Ongoing

Biodiversity Reserve Ongoing

Community Facilities Reserve Ongoing To be used for the construction and major maintenance of community buildings and facilities.

Plant Reserve Ongoing To be used for the purchase of plant, vehicles and equipment.

Affordable Housing Fund Reserve Ongoing Infrastructure and capital improvements within the Cowaramup townsite and area covered by the West Cowaramup townsite strategy.

Gravel Pits Reserve Ongoing Rehabilitation and development of the Shire's gravel and other related resource reserves.

Self Insurance Reserve Ongoing To fund self insurance, workers compensation performance risk, risk management and other related employee and organisational activities.

Recreation Centres Reserve Ongoing Income from advertising signs is reserved for future improvements to facilities.

Old Settlement Reserve Ongoing Income from the lease of the Old Settlement site is reserved for future improvements to facilities.

Developer Contributions Reserve Ongoing Funds received and used in accordance with the Developer Contributions Plan.

Community Grants Reserve Ongoing Funds received from sale of special services vehicle registration plates and other initiatives are provided as community grants.

Emergency Services Reserve Ongoing

Margaret River CBD Reserve Ongoing

To be used to fund future road and drainage maintenance and construction requirements.

To be used for the funding of biodiversity initiatives

To be used to support the provision of emergency services in the Shire.

Balance of reserve transferred to the Margaret River CBD Redevelopment Reserve in 2015-16.

To be used to fund annual and long service leave requirements.




To be used for funding capital projects in the Margaret River townsite.

To be used to fund future public open space requirements.

To be used for the upgrading of Caravan Parks and Camping Grounds.

Rehabilitation and development of the Boranup, Redgate and any other Shire limesand pits.

To be used for the upgrade of Cemeteries.

Interest free funding for eligible groups aassociated with sporting and cultural activities.

To meet obligations in respect of the Cedarvale agreement for the Gnarabup site and future foreshore rehabilitation at Prevelly and Gnarabup.

To fund future waste facility and plant requirements.

To be used to fund future car parking requirements.

Page 37

12. REVALUATION SURPLUS

2017 20162017 2017 2017 Total 2017 2016 2016 2016 Total 2016

Opening Revaluation Revaluation Movement on Closing Opening Revaluation Revaluation Movement on Closing

Balance Increment (Decrement) Revaluation Balance Balance Increment (Decrement) Revaluation Balance$ $ $ $ $ $ $ $ $ $

Revaluation surplus - Land and buildings 43,420,519 7,708,002 (847,591) 6,860,411 50,280,930 43,420,519 0 0 0 43,420,519

Revaluation surplus - Plant and equipment 2,346,679 0 0 0 2,346,679 1,449,986 896,693 0 896,693 2,346,679

Revaluation surplus - Infrastructure - Roads 79,903,207 0 0 0 79,903,207 79,903,207 0 0 0 79,903,207

Revaluation surplus - Infrastructure - Road Bridges 5,510,485 0 0 0 5,510,485 5,510,485 0 0 0 5,510,485

Revaluation surplus - Infrastructure - Car Parks 3,585,853 0 0 0 3,585,853 3,585,853 0 0 0 3,585,853

Revaluation surplus - Infrastructure - Paths 4,347,247 0 0 0 4,347,247 4,347,247 0 0 0 4,347,247

Revaluation surplus - Infrastructure - Drainage 30,481,607 0 0 0 30,481,607 30,481,607 0 0 0 30,481,607

Revaluation surplus - Infrastructure - Caravan and Camping 1,173,470 0 0 0 1,173,470 1,173,470 0 0 0 1,173,470

Revaluation surplus - Infrastructure - Parks and Reserves 805,694 0 0 0 805,694 805,694 0 0 0 805,694

Revaluation surplus - Infrastructure - Aerodromes 2,073,263 0 0 0 2,073,263 2,073,263 0 0 0 2,073,263

Revaluation surplus - Infrastructure - Boat Ramps and Jetties 568,997 0 0 0 568,997 568,997 0 0 0 568,997

Revaluation surplus - Infrastructure - Waste Management Facilities 36,288 0 0 0 36,288 36,288 0 0 0 36,288

Revaluation surplus - Infrastructure - Public Utilities 60,692 0 0 0 60,692 60,692 0 0 0 60,692

174,314,001 7,708,002 (847,591) 6,860,411 181,174,412 173,417,308 896,693 0 896,693 174,314,001




Movements on revaluation of fixed assets are not able to be reliably attributed to a program as the assets were revalued by class as provided by AASB 166 Aus 40.1.

Page 38




13. NOTES TO THE STATEMENT OF CASH FLOWS

(a) Reconciliation of Cash

For the purposes of the Statement of Cash Flows, cash includes cash and cash equivalents,

net of outstanding bank overdrafts. Cash at the end of the reporting period is reconciled to the

related items in the Statement of Financial Position as follows:

2017

2017 Budget 2016

$ $ $

Cash and cash equivalents 29,992,450 20,367,045 24,790,348

(b) Reconciliation of Net Cash Provided By

Operating Activities to Net Result

Net result 9,475,210 6,491,624 7,873,594

Non-cash flows in Net result:

Depreciation 8,805,609 8,209,428 8,107,587

(Profit)/Loss on sale of asset 1,442,741 168,470 473,423

Gain on revaluation of land held for resale (1,000) 0 (11,000)

Changes in assets and liabilities:

(Increase)/Decrease in receivables (733,989) (120,000) 140,236

(Increase)/Decrease in inventories 227,145 10,000 423,879

Increase/(Decrease) in payables 345,113 (284,271) 662,738

Increase/(Decrease) in provisions (81,159) 220,000 172,618

Grants contributions for

the development of assets (9,819,155) (9,556,764) (9,601,817)Net cash from operating activities 9,660,515 5,138,487 8,241,258

2017 2016

(c) Undrawn Borrowing Facilities $ $

Credit Standby Arrangements

Bank overdraft limit 0 0

Bank overdraft at balance date 0 0

Credit card limit 34,000 34,000

Credit card balance at balance date (7,344) (9,439)Total amount of credit unused 26,656 24,561

Loan facilitiesLoan facilities - current 636,806 600,922

Loan facilities - non-current 7,241,982 7,878,788Total facilities in use at balance date 7,878,788 8,479,710

Unused loan facilities at balance date NIL NIL

Page 39




14. CONTINGENT LIABILITIES

2017 2016

15. CAPITAL AND LEASING COMMITMENTS $ $

(a) Operating Lease Commitments

Payable:

- not later than one year 329,632 466,841

- later than one year but not later than five years 442,841 772,473

- later than five years 0 0772,473 1,239,314

(b) Capital Expenditure Commitments

Contracted for:

- capital expenditure projects 1,306,239 0

- plant & equipment purchases 194,800 62,300

Payable:

- not later than one year 1,501,039 62,300

contracted purchase of a Roller and Trailer.

The prior year commitment relates to the contracted purchase of a small truck.

There are no contingent liabilities at 30 June 2017.

Non-cancellable operating leases contracted for but not capitalised in the accounts.

The capital expenditure projects outstanding at the end of the current reporting period represents the

construction of chalets and electrical works at Turner Caravan Park, architectural design works for

the redevelopment of the Cultural Centre. The plant and equipment purchases represents the

Page 40




16. JOINT VENTURE ARRANGEMENTS

17. TOTAL ASSETS CLASSIFIED BY FUNCTION AND ACTIVITY

2017 2016

$ $

Governance 28,059,413 22,291,118

General purpose funding 5,905,000 5,905,000

Law, order, public safety 2,758,855 3,477,532

Health 67,050 71,036

Education and welfare 1,265,629 1,264,009

Housing 95,866 95,866

Community amenities 17,470,930 17,121,817

Recreation and culture 64,087,073 59,392,317

Transport 294,199,961 288,201,925

Economic services 2,630,085 1,672,178Other property and services 94,188 1,142,599

Unallocated 21,451 21,451416,655,501 400,656,848

The Shire is not involved with any joint venture arrangements.

Page 41




2017 2016 2015

18. FINANCIAL RATIOS

Current ratio 1.34 1.05 1.21

Asset sustainability ratio 0.81 0.73 0.57

Debt service cover ratio 8.11 5.81 7.81

Operating surplus ratio (0.01) (0.06) 0.04

Own source revenue coverage ratio 0.89 0.89 0.91

The above ratios are calculated as follows:

Current ratio current assets minus restricted assets

current liabilities minus liabilities associated

with restricted assets

Asset sustainability ratio

Depreciation expenses

Debt service cover ratio annual operating surplus before interest and depreciation

principal and interest

Operating surplus ratio operating revenue minus operating expenses

own source operating revenue

Own source revenue coverage ratio own source operating revenue

operating expenses

Notes:

Information relating to the asset consumption ratio and the asset renewal funding ratio

can be found at Supplementary Ratio Information on Page 60 of this document.

Three of the 2017 ratios disclosed above were distorted by the early receipt of half of the

allocation of the 2017-18 Financial Assistance Grant in June 2017.

The early payment of the grant increased operating revenue in 2017 by $677,329.

Two of the 2016 and three of the 2015 ratios disclosed above were distorted by the early

receipt of half of the allocation of the 2015-16 Financial Assistance Grant on 30 June 2015.

The early payment of the grant increased operating revenue in 2015 and decreased

operating revenue in 2016 by $651,156.

If recognised in the year to which the allocation related, the calculations in the

2017, 2016 and 2015 columns above would be as follows:

2017 2016 2015

Current ratio 1.19 1.05 1.01

Debt service cover ratio 7.50 6.35 7.23

Operating surplus ratio (0.03) (0.04) 0.02

capital renewal and replacement expenditure

Page 42




19. TRUST FUNDS

Funds held at balance date over which the Shire has no control and which are not included in

the financial statements are as follows:

1 July 2016

Amounts Received

Amounts Paid

30 June 2017

$ $ ($) $

Unclaimed Monies 2,808 0 0 2,808

Fire Protection 321 2,792 (3,113) 0

BCITF Levy 12,196 100,476 (107,288) 5,384

DPI Licencing 52,204 3,242,504 (3,189,091) 105,617

BRB Levy 11,893 134,505 (137,420) 8,978

ESL Levy (1,522) 794,479 (795,508) (2,551)

Community Arts Events 3,308 0 0 3,308

TRANSWA Agency 0 5,859 (5,560) 299

Public Open Space 278,274 0 (140,000) 138,274

Bonds 1,270,778 312,835 (390,481) 1,193,132

1,630,260 1,455,249

20. DISPOSALS OF ASSETS - 2016/17 FINANCIAL YEAR

The following assets were disposed of during the year.

Actual Actual Budget Budget

Net Book Sale Actual Actual Net Book Sale Budget Budget

Value Proceeds Profit Loss Value Proceeds Profit Loss

$ $ $ $ $ $ $ $

Plant and EquipmentTransport

Mower/Slasher 17,111 7,591 0 (9,520) 21,676 10,909 0 (10,767) Road Broom 1,527 1,138 0 (389) 848 848 0 0 Low Loader 0 0 0 0 9,241 9,241 0 0 Roller 0 0 0 0 19,251 19,251 0 0 Mower/Slasher 0 0 0 0 1,032 1,000 0 (32) Truck 36,149 38,700 2,551 0 32,124 32,124 0 0 Tractor 0 0 0 0 13,792 13,636 0 (156) Mower/Slasher 1,831 2,653 822 0 1,818 1,818 0 0 Truck 0 0 0 0 16,364 16,364 0 0 Excavator 0 0 0 0 25,681 18,182 0 (7,499) Truck 0 0 0 0 54,545 54,545 0 0 Trailer 10,038 14,748 4,710 0 0 0 0 0 Trailer 10,038 10,914 876 0 0 0 0 0 Truck 0 0 0 0 54,389 45,455 0 (8,934) Utility 4,068 4,820 752 0 8,955 15,600 6,645 0 Utility 5,167 4,729 0 (438) 9,091 15,600 6,509 0 Utility 0 0 0 0 17,180 15,600 0 (1,580) Utility 0 0 0 0 10,909 20,670 9,761 0 Utility 7,936 15,865 7,929 0 10,909 20,670 9,761 0 Utility 11,526 9,956 0 (1,570) 10,909 14,820 3,911 0 Utility 11,526 12,229 703 0 10,909 14,820 3,911 0 Utility 7,435 7,001 0 (434) 0 0 0 0

Land and Buildings

Law, order, public safety

SES building 1,045,000 0 0 (1,045,000) 0 0 0 0

BFB Brigade Shed 10,586 0 0 (10,586) 0 0 0 0

Equipment 0 0 0 0 3,000 3,000 0 0


Forest Grove buildings 177,127 0 0 (177,127) 0 0 0 0

Transport

Depot Vehicle Shed 60,494 0 0 (60,494) 0 0 0 0

Other property and services

Land 480,000 300,000 0 (180,000) 480,000 300,000 0 (180,000)

Infrastructure


Playground Equipment 17,566 42,040 24,474 0 0 0 0 0

1,915,125 472,384 42,817 (1,485,558) 812,623 644,153 40,498 (208,968)

Page 43




21. INFORMATION ON BORROWINGS

(a) Repayments - Debentures

Principal Principal Principal InterestNew Repayments 30 June 2017 Repayments

Loan No. Expiry Loans Actual Budget Actual Budget Actual Budget

Particulars $ $ $ $ $ $ $ $

Governance

Civic and Administration Building 191 2032 6,332,801 0 274,705 274,705 6,058,096 6,058,096 362,600 358,887

Community amenities

Augusta Town Toilets 184 2019 32,283 0 10,183 10,183 22,100 22,100 1,676 1,750

Margaret River Memorial Toilet Block 186 2019 65,570 0 20,575 20,575 44,995 44,995 3,802 3,853

Augusta Water Wheel Toilets 188 2020 40,270 0 9,859 9,859 30,411 30,411 2,483 2,483


Aquatic Centre 164 2020 365,140 0 76,426 76,426 288,714 288,714 24,539 25,830

Cowaramup Recreation Centre 174 2024 269,751 0 27,856 27,856 241,895 241,895 17,879 18,120

MR Recreation Centre Solar Power 185 2019 25,109 0 7,920 7,920 17,189 17,189 1,303 1,362

MR Recreation Centre Stage 1 187 2024 311,227 0 30,500 30,500 280,727 280,727 22,020 21,903

MR Recreation Centre Stage 2 189 2020 265,335 0 64,957 64,957 200,378 200,378 16,358 16,359

Economic services

Augusta Rural Transaction Centre 173 2024 409,556 0 41,482 41,482 368,074 368,074 27,321 27,616

Gnarabup Café 179 2024 221,434 0 21,939 21,939 199,495 199,495 14,878 14,960

Gnarabup Café 181 2026 129,917 0 9,688 9,688 120,229 120,229 8,678 8,759

8,468,393 0 596,090 596,090 7,872,303 7,872,303 503,537 501,882

Self Supporting Loans


Augusta Bowling Club 183 2018 11,317 0 4,832 4,832 6,485 6,485 676 675

11,317 0 4,832 4,832 6,485 6,485 676 675

8,479,710 0 600,922 600,922 7,878,788 7,878,788 504,213 502,557

Self supporting loan financed by payments from third parties.

All other loan repayments were financed by general purpose revenue.

1 July 2016

Page 44




21. INFORMATION ON BORROWINGS (Continued)

(b) New Debentures - 2016/17

(c) Unspent Debentures

(d) OverdraftThe Shire did not have any overdraft facility as at 30 June 2017.

The Shire did not take up any new debentures during the year ended 30 June 2017.

The Shire did not have any unspent debentures as at 30 June 2017.

Page 45




22. RATING INFORMATION - 2016/17 FINANCIAL YEAR

Number Budget Budget Budget Budget

Rate in of Rateable Rate Interim Back Total Rate Interim Back Total

$ Properties Value Revenue Rates Rates Revenue Revenue Rate Rate Revenue

RATE TYPE $ $ $ $ $ $ $ $ $

Residential GRV 0.098932 4,038 69,053,005 6,831,552 86,431 12,965 6,930,948 6,772,942 40,000 10,000 6,822,942

Residential GRV Vacant 0.189520 343 4,329,290 820,487 57,120 8,290 885,897 776,418 0 0 776,418

Rural Residential GRV 0.094770 636 12,872,400 1,219,917 3,303 (779) 1,222,441 1,220,631 0 0 1,220,631

Rural Residential GRV Vacant 0.184473 161 2,007,000 370,237 (8,344) (11,926) 349,967 369,867 0 0 369,867

Industrial, Commercial & Tourism 0.117183 1,016 36,283,730 4,251,836 47,408 11,212 4,310,456 4,251,393 0 10,000 4,261,393

Unimproved value valuations

UV Rural 0.004544 775 498,086,000 2,263,303 (6,949) (1,766) 2,254,588 2,268,015 0 0 2,268,015

UV Strata Title Vineyard 0.004544 0 0 0 0 0 0 0 0 0 0

UV 1 (one non rural use) 0.005680 114 71,481,000 406,012 4,709 (5,558) 405,163 397,884 0 0 397,884

UV 2 (two non rural uses) 0.006816 19 12,513,000 85,289 0 0 85,289 85,289 0 0 85,289

UV 3 (over two non rural uses) 0.007952 17 13,238,000 105,269 0 0 105,269 100,839 0 0 100,839

UV Conservation 0.004366 72 58,430,000 255,105 (136) 0 254,969 255,725 0 0 255,725

Sub-Total 7,191 778,293,425 16,609,007 183,542 12,438 16,804,987 16,499,003 40,000 20,000 16,559,003

Minimum

$

Residential GRV 1,227 847 9,000,469 1,039,269 0 0 1,039,269 1,038,042 0 0 1,038,042

Residential GRV Vacant 1,227 753 3,265,625 923,931 1,227 0 925,158 949,698 0 0 949,698

Rural Residential GRV 1,494 137 1,877,624 204,678 0 0 204,678 203,184 0 0 203,184

Rural Residential GRV Vacant 1,494 10 59,640 14,940 0 0 14,940 14,940 0 0 14,940

Industrial, Commercial & Tourism 1,318 232 1,802,052 305,776 0 0 305,776 309,730 0 0 309,730

Unimproved value valuations

UV Rural 1,377 151 31,502,063 207,927 0 0 207,927 212,058 0 0 212,058

UV Strata Title Vineyard 809 37 2,700,000 29,933 0 0 29,933 29,933 0 0 29,933

UV 1 (one non rural use) 1,377 6 1,214,000 8,262 0 0 8,262 8,262 0 0 8,262

UV 2 (two non rural uses) 1,377 0 0 0 0 0 0 0 0 0 0

UV 3 (over two non rural uses) 1,377 0 0 0 0 0 0 0 0 0 0

UV Conservation 1,325 14 3,371,000 18,550 0 0 18,550 17,225 0 0 17,225

Sub-Total 2,187 54,792,473 2,753,266 1,227 0 2,754,493 2,783,072 0 0 2,783,072

9,378 833,085,898 19,362,273 184,769 12,438 19,559,480 19,282,075 40,000 20,000 19,342,075

22,818 0

19,582,298 19,342,075

Totals 19,582,298 19,342,075

Differential general rate / general rate

Gross rental value valuations

Minimum payment

Gross rental value valuations

Total amount raised from general rate

Movement in Excess Rates

Page 46




23. NET CURRENT ASSETS

2017 2017 2016

(30 June 2017

Carried Brought Carried

Forward) Forward) Forward)

$ $ $

Surplus/(Deficit) 4,331,506 2,420,988 2,420,988

CURRENT ASSETS

Cash and cash equivalents

Unrestricted 4,079,152 3,045,229 3,045,229

Restricted - Reserve 24,977,201 21,506,508 21,506,508

Restricted - Unspent Grant 936,097 238,611 238,611

Receivables

Rates outstanding 666,136 422,042 422,042

Sundry debtors 240,861 181,471 181,471

GST receivable 341,491 0 0

Loans receivable - clubs/institutions 12,386 15,386 15,386

Accrued Interest Receivable 332,074 306,431 306,431

Prepayments 134,385 53,636 53,636

Inventories

Fuel and materials 91,789 318,934 318,934

LESS: CURRENT LIABILITIES

Trade and other payables

Sundry creditors (2,009,047) (1,256,043) (1,256,043)

Accrued interest on debentures (10,803) (12,924) (12,924)

Accrued salaries and wages (377,063) (323,582) (323,582)

ATO liabilities (10,213) (426,956) (426,956)

Income received in advance (83,353) (125,861) (125,861)

Current portion of long term borrowings

Secured by floating charge (636,806) (600,922) (600,922)

Provisions

Provision for annual leave (1,024,136) (1,077,084) (1,077,084)

Provision for personal leave reward scheme (185,412) (192,647) (192,647)

Provision for long service leave (451,464) (505,461) (505,461)

Unadjusted net current assets 27,023,275 21,566,768 21,566,768

Adjustments

Less: Reserves (24,977,201) (21,506,508) (21,506,508)

Less: Loans receivable - clubs/institutions (12,386) (15,386) (15,386)

Add: Secured by floating charge 636,806 600,922 600,922

Add: Leave component backed by cash reserve 396,869 389,017 389,017

Add: Leave component not required to be funded 1,264,143 1,386,175 1,386,175

Adjusted net current assets - surplus/(deficit) 4,331,506 2,420,988 2,420,988

Difference

in the 2017 audited financial report and the surplus/(deficit) carried forward position as disclosed

in the 2016 audited financial report.

Composition of net current assets

(30 June 2016

There was no difference between the surplus/(deficit) 1 July 2016 brought forward position used

(1 July 2016

Page 47

24.

No specified area rates were imposed by the Shire during the year ended 2017

25. SERVICE CHARGES - 2016/17 FINANCIAL YEAR

Budget Budget Budget

Amount Charges Charges Reserve Charges Charges Reserve

of Revenue Budget Applied Set Aside Applied to Applied Set Aside Applied to

Charge Raised Revenue to Costs to Reserve Costs to Costs to Reserve Costs

Service Charges $ $ $ $ $ $ $ $ $

Cowaramup Underground Power 333 4,333 4,333 4,333 0 0 4,333 0 04,333 4,333 4,333 0 0 4,333 0 0

Objects of the ChargeCouncil imposed a service charge in 2011-12 for undergrounding of electricity are charged an equal annual rateable properties benefiting from the improved between Peake Street and 30 metres south ofin Cowaramup. amount for 10 years. service. Bottrill Street.

26. DISCOUNTS, INCENTIVES, CONCESSIONS, & WRITE-OFFS- 2016/17 FINANCIAL YEAR

Rates DiscountsNo discounts for receiving rates payments on time are offered by the Shire

Rates IncentivesRatepayers are provided with a rate incentive prize for payments received by the due dat

Waivers or ConcessionsNo rate concessions were approved by Council in 2016-17.



SPECIFIED AREA RATE - 2016/17 FINANCIAL YEAR

13 rateable properties located on Bussell Hwy Nature of the Service Charge Reasons for the Charge Area/Properties Charge Imposed

Properties in the defined area To recover the cost of the service from the

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27. INTEREST CHARGES AND INSTALMENTS - 2016/17 FINANCIAL YEAR

Instalment Instalment Unpaid Rates

Date Plan Plan Interest

Due Admin Charge Interest Rate Rate

Instalment Options $ % %Option OneSingle full payment 16/09/2016 0 0.00% 11.00%

Option ThreeFirst Instalment 16/09/2016 0 5.50% 11.00%Second Instalment 18/11/2016 7.50 5.50% 11.00%Third Instalment 20/01/2017 7.50 5.50% 11.00%Fourth Instalment 24/03/2017 7.50 5.50% 11.00%

BudgetedRevenue Revenue

$ $Interest on unpaid rates 113,372 55,000Interest on instalment plan 131,668 130,000Charges on instalment plan 75,157 70,000Pensioner Deferred Interest 1,482 1,000ESL Penalty Interest 3,982 1,500

325,661 257,500



Page 49

2017 2016

28. FEES & CHARGES $ $

Governance 290,396 243,071

General purpose funding 203,081 207,342

Law, order, public safety 195,760 174,179

Health 110,417 112,292

Education and welfare 325,641 276,124

Community amenities 4,930,671 4,745,862

Recreation and culture 920,019 1,008,048

Transport 125,036 212,540

Economic services 2,173,084 2,265,807

Other property and services 0 1,462

9,274,105 9,246,727

There were no changes during the year to the amount of the fees or charges detailed in the original

29. GRANT REVENUEGrants, subsidies and contributions are included as operating

revenues in the Statement of Comprehensive Income:

2017 2016

By Nature or Type: $ $

Operating grants, subsidies and contributions

Governance 258,783 66,474

General purpose funding 2,026,146 720,127

Law, order, public safety 637,025 505,480

Education and welfare 0 15,000

Community amenities 29,978 14,004

Recreation and culture 134,279 133,355

Transport 22,416 64,591

Economic services 23,441 9,898

Other property and services 3,898 41,003

3,135,966 1,569,932

Non-operating grants, subsidies and contributions

Law, order, public safety 412,301 0

Community amenities 415,788 467,888

Recreation and culture 535,371 98,808

Transport 8,455,695 9,035,121

9,819,155 9,601,817

30. EMPLOYEE NUMBERS

The number of full-time equivalent

employees at balance date 161 161




budget.

Page 50

2017

31. ELECTED MEMBERS REMUNERATION 2017 Budget 2016

$ $ $

The following fees, expenses and allowances were

paid to council members and/or the president.

Meeting Fees 132,282 132,252 130,380

President’s allowance 38,352 38,400 37,884

Deputy President’s allowance 9,600 9,600 9,368

Travelling expenses 15,340 19,040 11,833

Telecommunications allowance 24,499 24,500 24,510

220,073 223,792 213,975

32. RELATED PARTY TRANSACTIONS

Key Management Personnel (KMP) Compensation Disclosure

2017

$

The total of remuneration paid to KMP of the Shire during the year are as follows:

Short-term employee benefits 751,180

Post-employment benefits 71,277

Other long-term benefits 19,818

Termination benefits 24,489

866,764

Short-term employee benefits

These amounts include all salary, paid leave, fringe benefits and cash bonuses awarded to KMP except for

details in respect to fees and benefits paid to elected members which may be found at Note 31.

Post-employment benefits

These amounts are the current-year's estimated cost of providing for the Shire's

superannuation contributions made during the year.

Other long-term benefits

These amounts represent long service benefits accruing during the year.

Termination benefits

These amounts represent termination benefits paid to KMP and for 2016-17 represents accrued leave paid.




Page 51

32. RELATED PARTY TRANSACTIONS (Continued)

Related Parties

The Shire's main related parties are as follows:

i. Key management personnel

Any person(s) having authority and responsibility for planning, directing and controlling the

activities of the entity, directly or indirectly, including any elected member, are considered

key management personnel.

ii. Entities subject to significant influence by the Shire

An entity that has the power to participate in the financial and operating policy decisions of an

entity, but does not have control over those policies, is an entity which holds significant influence.

Significant influence may be gained by share ownership, statute or agreement.

Transactions with related parties

Transactions between related parties are on normal commercial terms and conditions no more

favourable than those available to other parties unless otherwise stated.

The following transactions occurred with related parties: 2017

$

Associated companies/individuals:

Purchase of goods and services 136,811

Joint venture entities: 0

Amounts outstanding from related parties: 0

Amounts payable to related parties: 0

Note: Transitional provisions contained within AASB 2015-6 do not require comparative

related party disclosures to be presented in the period of initial application. As a consequence,

only disclosures in relation to the current year have been presented.

33. MAJOR LAND TRANSACTIONS

The Shire did not participate in any major land transactions during the 2016/17 financial year.

34. TRADING UNDERTAKINGS AND MAJOR TRADING UNDERTAKINGS

If the Shire did participate in any trading undertakings or major trading undertakings during the 2016/17

financial year.




Page 52




35. FINANCIAL RISK MANAGEMENT

foreign currency risk.

Carrying Value Fair Value

2017 2016 2017 2016

$ $ $ $

Financial assets

Cash and cash equivalents 29,992,450 24,790,348 29,992,450 24,790,348

Receivables 1,810,790 1,098,186 1,810,790 1,098,18631,803,240 25,888,534 31,803,240 25,888,534

Financial liabilities

Payables 2,490,479 2,145,366 2,490,479 2,145,366

Borrowings 7,878,788 8,479,710 7,355,134 7,938,25910,369,267 10,625,076 9,845,613 10,083,625

Fair value is determined as follows:

• Cash and cash equivalents, receivables, payables - estimated to the carrying value which

approximates net market value.

• Borrowings - estimated future cash flows discounted by the current market interest rates

applicable to assets and liabilities with similar risk profiles.

The Shire’s activities expose it to a variety of financial risks including price risk, credit risk, liquidity risk and

The Shire does not engage in transactions expressed in foreign currencies and is therefore not subject to

Financial risk management is carried out by the finance area under policies approved by the Council.

The Shire held the following financial instruments at balance date:

interest rate risk. The Shire’s overall risk management focuses on the unpredictability of financial

markets and seeks to minimise potential adverse effects on the financial performance of the Shire.

Page 53




35. FINANCIAL RISK MANAGEMENT (Continued)

(a) Cash and Cash Equivalents

2017 2016

$ $Impact of a 1% (1) movement in interest rates on cash

- Equity 310,160 215,306

- Statement of Comprehensive Income 310,160 215,306

Notes:(1)

and preserving capital. The finance area manages the cash portfolio with the assistance of independent

advisers (where applicable). The Shire has an investment policy and the policy is subject to review by

Council. An Investment Report is provided to Council on a monthly basis setting out the make-up and

performance of the portfolio.

obligations under a financial instrument resulting in a financial loss to the Shire.

by Local Government (Financial Management) Regulation 19C . Council also seeks advice from

independent advisers (where considered necessary) before placing any cash.

Sensitivity percentages based on management's expectation of future possible market movements.

Cash is subject to interest rate risk - the risk that movements in interest rates could affect returns.

Another risk associated with cash is credit risk – the risk that a contracting entity will not complete its

The Shire manages these risks by diversifying its portfolio and only investing ininvestments authorised

The Shire’s objective is to maximise its return on cash whilst maintaining an adequate level of liquidity

Page 54





(b) Receivables

most non-rate debtors.

2017 2016

Percentage of rates and annual charges

- Current 0% 0%

- Overdue 100% 100%

Percentage of other receivables

- Current 90.42% 95.07%

- Overdue 9.58% 4.93%

The level of outstanding receivables is reported to Council monthly and benchmarks are set and

risk associated with these receivables is credit risk – the risk that the debts may not be repaid. The

The profile of the Shire’s credit risk at balance date was:

The Shire makes suitable provision for doubtful receivables as required and carries out credit checks on

There are no material receivables that have been subject to a re-negotiation of repayment terms.

encourages ratepayers to pay rates by the due date through incentives.

a secured charge over the land – that is, the land can be sold to recover the debt. The Shire is also able

to charge interest on overdue rates and annual charges at higher than market rates, which further

encourages payment.

monitored for acceptable collection performance.

Credit risk on rates and annual charges is minimised by the ability of the Shire to recover these debts as

Shire manages this risk by monitoring outstanding debt and employing debt recovery policies. It also

The Shire’s major receivables comprise rates and annual charges and user charges and fees. The major

Page 55





(c) Payables

Borrowings

Due Due Due Total

within between after contractual Carrying

1 year 1 & 5 years 5 years cash flows values

$ $ $ $ $

2017

Payables 2,490,479 0 0 2,490,479 2,490,479

Borrowings 909,408 3,848,254 5,847,020 10,604,682 7,878,7883,399,887 3,848,254 5,847,020 13,095,161 10,369,267

2016

Payables 2,145,366 0 0 2,145,366 2,145,366

Borrowings 1,059,399 3,941,657 6,663,025 11,664,081 8,479,7103,204,765 3,941,657 6,663,025 13,809,447 10,625,076

Payables and borrowings are both subject to liquidity risk – that is the risk that insufficient funds may be on hand to meet payment obligations

The contractual undiscounted cash flows of the Shire’s Payables and Borrowings are set out in the Liquidity Sensitivity Table below:

as and when they fall due. The Shire manages this risk by monitoring its cash flow requirements and liquidity levels and maintaining an adequate

cash buffer. Payment terms can be extended and overdraft facilities drawn upon if required.

Page 56





(c) Payables

Borrowings (continued)

negotiation.

The following tables set out the carrying amount, by maturity, of the financial instruments exposed to interest rate risk: Weighted

Average

Effective

<1 year >1<2 years >2<3 years >3<4 years >4<5 years >5 years Total Interest Rate

$ $ $ $ $ $ $ %

Year ended 30 June 2017

Borrowings

Fixed rate

Debentures 0 90,769 230,789 288,714 0 7,268,516 7,878,788 5.44%

Weighted average

Effective interest rate 5.78% 6.12% 6.95% 5.35%

Year ended 30 June 2016

Borrowings

Fixed rate

Debentures 0 0 134,279 305,605 365,140 7,674,686 8,479,710 5.46%

Weighted average

Effective interest rate 5.79% 6.12% 6.95% 5.36%

manages this risk by borrowing long term and fixing the interest rate to the situation considered the most advantageous at the time of

Borrowings are also subject to interest rate risk - the risk that movements in interest rates could adversely affect funding costs. The Shire

Page 57

RATIO INFORMATION

2017 2016 2015

Asset consumption ratio 0.97 0.99 0.75Asset renewal funding ratio 1.36 1.28 1.18

The above ratios are calculated as follows:

Asset consumption ratio

Asset renewal funding ratio

depreciated replacement costs of assetscurrent replacement cost of depreciable assets

NPV of planning capital renewal over 10 yearsNPV of required capital expenditure over 10 years

SHIRE OF AUGUSTA MARGARET RIVERSUPPLEMENTARY RATIO INFORMATION

The following information relates to those ratios which only require attestation they have been checkedand are supported by verifiable information. It does not form part of the audited financial report.


Page 60

2016-17 Annual Report

Finance Summary

According to the Statement of Comprehensive Income, the Shire recorded a net result of a surplus of $9,475,210 for the 2016-17 financial year. This result was a 20% increase on the previous year. This improved result was primarily due to the recognition of the non-cash value of infrastructure assets constructed by developers in subdivisions of $5,410,775 as well as the advance payment of half of the 2017-18 Financial Assistance Grants allocation of $677,329. After the inclusion of the non-cash revenue from the fair value revaluation of fixed assets, the statement shows a result for the year of $16,335,621.

The net result should not be confused with the Shire’s budget position represented in the Rate Setting Statement which shows a budget surplus of $4,331,506 being recorded at 30 June 2017. This surplus is a result of capital and operating projects being delayed or deferred to the following year, over budget revenues and under budget expenditures for 2016-17 as well as the advance payment of the financial assistance grants payment. Therefore, this surplus will fund projects and expenditure budgeted for 2017-18. The amount of this surplus is $290,277 higher than that included in the 2017-18 Budget. This financial benefit will offset the negative impact of items announced or identified after budget adoption, such as the State Government’s decision to reduce Main Roads WA direct grants by 42% or $98,877.

Total revenue received for 2016-17 was $43,049,517 and was 7% higher than last year. The majority of the Shire’s revenue is obtained from rates (45%) with fees and charges providing 22% of revenue. Grants received for capital items and projects totalled $9,819,155 or 23% of total revenue and were inflated by the recognition of the non-cash value of infrastructure assets in subdivisions. The Shire’s high proportion of own source revenue from rates and fees and charges means it is not reliant upon operating grants from the Federal or State Governments which provided 7% of total revenue and was inflated by the advance payment received in June 2017 of 50% of the Shire’s 2017-18 Financial Assistance Grants allocation.

Total operating expenditure for the year was $33,574,307 and was 4% higher than last year due primarily to the increased allocation of depreciation resulting from the mandatory revaluation of the Shire’s assets at fair value. Depreciation increased by 9% from $8,107,587 to $8,805,609. Employee costs continue to be the Shire’s largest expenditure item and constitutes 41% of total operating expenditure (42% last year). Depreciation is 26% (25% last year) and expenditure on materials and contracts of 21% (23% last year) are the next largest items of expenditure. Interest on loan borrowings totalled $504,213 for the year or only 2% of total operating expenditure, which is the same percentage as last year.

The following charts provide a diagrammatic representation of revenue and expenditure.

Rates45%

Operating Grants, Subsidies and Contributions

7%

Fees and Charges22%

Interest Earnings2%

Other Revenue1%

Non-Operating Grants, Subsidies and Contributions

23%

Proportion of Revenue by Type

Total capital expenditure for 2016-17 was $14,170,415 and was 80% higher than expenditure for the previous year. The main reason was the inclusion of infrastructure assets in subdivisions of $5,410,775. Removing this amount reduces capital expenditure to $8,759,640 and is a more reasonable 11% higher than last year.

Projects for the year included:

• the reconstruction of Leeuwin Road, Rosa Brook Road, Treeton Road and Wallcliffe Road;

• renewal of the Blackwood Avenue and Wallcliffe Road paths; • commencement of the construction of 3 chalets at the Turner Caravan Park; • replacement of hot water systems at Turner Caravan Park; • formalisation of sites and related works at Alexandra Bridge Camping Ground; • construction of the second waste cell at the Davis Road landfill site; • upgrade of toilets at Gracetown swimmers beach and the youth precinct; • various improvements to parks and public open space including fencing and

equipment; • works to replace the bulkhead and grandstand at the Aquatic Centre; • asphalt overlays, reseals, gravel resheets and gravel reshouldering to renew the

Shire’s extensive sealed and gravel road network; and • the programmed replacement of light fleet and mobile plant.

The following chart compares capital expenditure for the current and past four financial years and shows a continued emphasis on transport related projects including roads, drainage and paths.

-

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Capital Expenditure Comparison

2012-13 2013-14 2014-15 2015-16 2016-17

A comparison of the balance of loan principal outstanding, cash backed reserves and loan repayments (principal and interest) for the current and past six years are shown in the following chart. Loan principal outstanding is steadily declining and is attributable to no new loans being drawn down in recent years. Total loan principal and interest repayments have remained relatively steady for the past few years.

The balance of reserves for future works continues to increase as any proceeds from property sales, unbudgeted windfall revenue, under budget expenditures and grants for future year’s expenditure are transferred to reserves. Over $4 million was transferred to reserves with the major transfers being to the Waste Management, Community Facilities, Margaret River CBD Redevelopment, Developer Contributions and Plant Replacement reserves. At the end of the year, the reserves with the largest balances were the Waste Management reserve ($7,133,988 for future works including converting the Davis Road landfill site to a transfer station) and the Margaret River CBD Redevelopment reserve ($6,697,946 allocated for the main street redevelopment project).

The Shire’s Statement of Financial Position (Balance Sheet) at 30 June 2017 shows that net assets have increased by over $16 million compared to the previous year. The Shire is now responsible for the management of net assets valued at over $404 million. Of this total over $384 million represents the value of fixed or capital assets.

Legislative changes that came into effect in 2012-13 mandated the valuation of local government fixed assets on the basis of their fair value. Plant and equipment assets, land and building assets and infrastructure assets are revalued over a 3 years cycle. This year land and building assets were independently revalued for the second time, resulting in their value increasing by $6,860,411. This revaluation adjustment was included in the Statement of Comprehensive Income and resulted in total comprehensive income of $16,335,621 being reported for the year.

Key Financial Indicators are shown in the following table.

2016-17 2015-16 2014-15 2013-14 Operating Surplus Ratio Industry benchmark is between 0% and 15%

-1% -6% 4% -5%

Own Source Revenue Coverage Ratio Industry benchmark is greater than 60%

89% 89% 91% 91%

Current Ratio Industry benchmark is greater than 100%

134% 105% 121% 107%

Debt Service Cover Ratio Industry benchmark is greater than 5

8.11 5.81 7.81 4.92

Asset Sustainability Ratio Industry benchmark is between 90% and 110%

81% 73% 57% 110%

Asset Consumption Ratio Industry benchmark is between 50% and 75%

97% 99% 75% 79%

Asset Renewal Funding Ratio Industry benchmark is between 75% and 105%

136% 128% 118% 57%

The improvement in some of the ratios reported for 2016-17 is attributable to a number of factors including the advance payment received in June 2017 of half of the 2017-18 Financial Assistance Grant. If the advance payment had not been received in 2016-17 the Operating Surplus Ratio would have been -3%, the Current Ratio 119% and the Debt Service Cover Ratio 7.50. The receipt of increased grant revenue has clearly improved the results of three of the financial ratios.

Despite the increased allocation of depreciation the Own Source Revenue Coverage, Debt Service Cover and Operating Surplus ratios have improved or remained stable compared to last year. These results reflect the continued effort to increase revenue and restrain operating expenditure. Overall, the results for five of the seven ratios exceed industry benchmarks.

An emphasis on asset renewal projects has contributed to an increase in the Asset Sustainability Ratio, however, it is still lower than the industry benchmark. The result for the Operating Surplus Ratio also does not achieve the industry benchmark as operating revenue is not sufficient to meet operating expenditure demands and a net operating deficit was recorded. However, it is positive to note this deficit has reduced compared to previous years.

Details of the Shire’s financial performance for the year are included in the Concise Financial Report. This report is an extract from the Annual Financial Report and includes the major financial statements and the three year comparison of financial ratios. The full Annual Financial Report is available on the Shire’s website.

SHIRE OF AUGUSTA MARGARET RIVER AUDIT AND RISK MANAGEMENT COMMITTEE MEETING 11 OCTOBER 2017

6.0 Reports 6.2 AUDITORS MANAGEMENT REPORT FOR THE YEAR

ENDED 30 JUNE 2017

Attachment 1 – Auditor’s Management Report for the year ended 30 June 2017


11.4 Corporate and Community Services 11.4.4 OPERATIONAL PLAN 2017-18 QUARTER 1 REPORT

Attachment 1 – Operational Plan 2017-18 Quarter 1 Report

Operational Plan 2017-18

Quarter 1 Report

Print Date: 01-Nov-2017

OVERVIEW

Action Progress Against Targets

323 actions reported on

293 At least 60% of action target achieved

13 Between 40% and 60% of action target achieved

17 Less than 40% of action target achieved

0 actions with no target set

ACTION PLANS

At least 60% of action target achieved

Between 40% and 60% of action target achieved

Less than 40% of action target achieved

No target set

* Dates have been revised from the Original dates

Corporate & Community Services

Corporate and Community Services

Community Fire and Emergency Services

ACTION RESPONSIBLE PERSON STATUS START DATE END DATE COMPLETE %

TARGET ON TARGET %

1.4.1.5 Liaise with State Government on bushfire strategies and resourcing

Chris Lloyd - Acting Community Emergency Services Manager

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: A five year burning program is now into its second year. The Bushfire Risk Management Plan 2017-22 (BRMP) was endorsed by council in June 2017. Three hazard reduction burns successfully completed over quarter one of 2017-18. Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.6.2.1 Participate in and complete the annual State Preparedness Report in conjunction with the Office of Emergency Management


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Exercise to be planned in November 2017 at LEMC meeting. Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.6.2.2 Guide and coordinate a tenure blind, multi-agency bushfire risk management program


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The BRMP was endorsed by Council in June 2017. 11 Shire reserves are on the spring burn program for 2017. Negotiations have been successful with Water Corporation, Parks and Wildlife, and other agencies and landowners to plan in prescribed burns and other bushfire mitigation treatment options. Assets and risk assessments are still to be input into the Bushfire Risk Management System (BRMS) as the BRPC role has been vacant since 29 May 2017. Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.6.2.3 Partner with Department of Fire and Emergency Services (DFES) and the Office of Bushfire Risk Management (OBRM) in Bushfire Risk Management in the Shire


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: OBRM approved the BRMP for endorsement by Council prior to June 2017. OBRM were very pleased with the high standard of the plan and have used as a template for the other participating local governments across the state. Annual reporting of local government mitigation outcomes have commenced to OBRM. As the BRPC role is currently vacant the partnership has been maintained by the CESM. The Western Australia National Prescribed Burning Forum 2017 was held in Busselton where over 140 participants from across the country attended a site visit to our Shire. In partnership with DFES and OBRM I spoke about developing the BRMP and the outcomes that followed (treatment programs, challenges and risk etc.) Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.6.2.4 Provide community emergency services and programs in line with the Department of Fire and Emergency Services and Shire Business Plan


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Preparations for the 2017-18 bushfire season have commenced, with planning over quarter one for pre-season forum and FCO Refresher course in October 2017 for 30 volunteer bushfire leaders. DFES have rolled out the new 'Fire Chat' campaign which the bushfire ready facilitators have helped roll out to the residents and property owners in the community. Training courses have been delivered as per the Shire VBFB calendar, including fire chat for Shire staff. A Rural Urban Interface and IMT exercise have been organised for 12 November 2017. Following the exercise is a street meet and property inspection with the local residents, Shire and DFES staff. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.6.2.5 Review and update Shire Emergency Contacts and Resource list


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur in quarter two. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.6.2.6 Review and update Volunteer Bush Fire Brigade Procedures Manual


In Progress

01-Jul-2017 30-Jun-2018 10.00% 25.00%

ACTION PROGRESS COMMENTS: Scoping of review has commenced. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.6.2.7 Review Volunteer Bush Fire Brigade Policy Chris Lloyd - Acting Community Emergency Services Manager

In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Review has commenced in September 2017, with first draft in progress. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.6.2.8 Undertake annual Local Emergency Management Committee (LEMC) exercise to test the Shire’s Local Emergency Management Arrangements including the Internal Ready Group


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur in quarter two. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.6.2.14 Participate and complete the State Risk Project (Local) in conjunction with the Office of Emergency Management


In Progress

01-Jul-2017 30-Jun-2018 50.00% 25.00%

ACTION PROGRESS COMMENTS: Two Risk workshops attended with Office of Emergency Management. Completed risk statements and assessments for flood, storm, electricity supply - power disruption and human epidemic. Two more hazards are required to be risk assessed through the LEMC over 2017-18: Fire and plant and animal biosecurity.

Last Updated: 24-Oct-2017

Corporate and Community Services


TARGET ON TARGET %

2.1.1.1 Facilitate compliance of the licence agreement for the Cultural Centre

Annie Riordan - Director Corporate & Community

Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Schedule 7 - Reporting Schedule items received as per the licence agreement Last Updated: 16-Oct-2017


TARGET ON TARGET %

5.1.5.1 Hold regular meetings with Arts Margaret River Annie Riordan - Director Corporate & Community

Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Regular communication in regards to licence requirements and redevelopment of the Cultural Centre Last Updated: 05-Oct-2017


TARGET ON TARGET %

5.1.5.2 Hold regular meetings with the Sport and Recreation Advisory Committee


Services

In Progress

01-Jul-2017 30-Jun-2021 15.00% 15.00%

ACTION PROGRESS COMMENTS: SRAC meetings held bi-monthly with the first meeting of 2017-18 held in August. Last Updated: 05-Oct-2017


TARGET ON TARGET %

5.2.1.2 Review Community Infrastructure Plan Kirstie Kitis - Coordinator Community Planning &

In Progress

01-Jul-2017 30-Jun-2018 80.00% 100.00%

Development

ACTION PROGRESS COMMENTS: Draft version 1 received from consultants and feedback has been provided. Last Updated: 23-Oct-2017


TARGET ON TARGET %

5.2.1.3 Review Corporate and Community Services business unit plans for directorate in line with strategic direction


Services

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This action is to be completed in quarters 2, 3 and 4. Last Updated: 23-Oct-2017


TARGET ON TARGET %

5.2.2.6 Implement Risk Management Framework Annie Riordan - Director Corporate & Community

Services

In Progress

01-Jul-2017 30-Jun-2021 15.00% 15.00%

ACTION PROGRESS COMMENTS: Regular reporting to Executive Leadership Team. Discussions held with LGIS in regards to an EOI for a Regional Risk Coordinator Last Updated: 05-Oct-2017


TARGET ON TARGET %

5.2.2.7 Monitor Risk Register actions and report regularly to ELT and the Audit and Risk Management Committee


Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Regular reporting of Risk Dashboard Report to ELT. Last Updated: 05-Oct-2017


TARGET ON TARGET %

5.5.1.1 Review customer service standards for Corporate and Community Services directorate every three years


Services

Not Started

01-Jul-2017 30-Jun-2018 0.00% 0.00%

ACTION PROGRESS COMMENTS: This action is scheduled to be completed in quarter two and three of 2017-18. Last Updated: 23-Oct-2017


TARGET ON TARGET %

5.6.2.1 Review and update procedures for Corporate and Community Services directorate


Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Financial Assistance Policy and Procedures reviewed and presented to Council for adoption on 27 September 2017 (OM2017/237) Last Updated: 23-Oct-2017

Corporate Services

Customer and Information Services


TARGET ON TARGET %

5.2.1.4 Undertake desktop review of ICT Strategic Framework

David Mittnacht - Coordinator Information Management

Not Started

01-Jul-2017 30-Jun-2018 0.00% 25.00%

ACTION PROGRESS COMMENTS: Deferred to occur in quarter three and four of 2017-18. Last Updated: 23-Oct-2017


TARGET ON TARGET %

5.3.2.2 Maintain communications system David Mittnacht - Coordinator Information Management

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Telephone system is fully maintained. Last Updated: 04-Oct-2017


TARGET ON TARGET %

5.3.2.3 Provide Help Desk support to users David Mittnacht - Coordinator Information Management

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The ICT Team continues to provide excellent Help Desk support to users. 142 ICT service requested were completed over quarter one of 2017-18. Last Updated: 04-Oct-2017


TARGET ON TARGET %

5.3.2.5 Review of Information and Communication Technology Strategic Plan


Not Started

01-Jul-2017 30-Jun-2018 0.00% 25.00%

ACTION PROGRESS COMMENTS: Deferred to occur in quarters three and four. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.3.2.6 Undertake hardware maintenance program David Mittnacht - Coordinator Information Management

Not Started

01-Jul-2017 30-Jun-2021 0.00% 25.00%



TARGET ON TARGET %

5.3.2.8 Upgrade and extend software licensing to meet the needs of the organisation


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The ICT Team continues to maintain and keep update software licensing as required. Last Updated: 04-Oct-2017


TARGET ON TARGET %

5.3.2.9 Implement the organisational document control system


Not Started

01-Jul-2017 30-Jun-2018 0.00% 25.00%



TARGET ON TARGET %

5.5.1.2 Provide Department of Transport licensing services

Vicki Scott - Coordinator Revenue & Customer Service

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: DoT licensing services ongoing. Last Updated: 18-Oct-2017


TARGET ON TARGET %

5.5.1.3 Provide one-stop shop customer service centre Vicki Scott - Coordinator Revenue & Customer Service

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Currently staff are managing rates payments, waste audit stickers, dog and cat registration renewals have been issued. Continuing with Building and Planning approvals. Health applications has a new streamlined process using Central Records. Last Updated: 18-Oct-2017


TARGET ON TARGET %

5.5.1.5 Review Department of Transport licencing agreement


Not Started

01-Jul-2017 30-Jun-2018 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur in quarter four. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.5.1.6 Review the Customer Service Strategy Delivery excellent customer service


Not Started

01-Jun-2017 30-Jun-2018 0.00% 0.00%

ACTION PROGRESS COMMENTS: Delivering Excellent Customer Service Guide scheduled for quarter two. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.6.2.2 Measure and report on administration of Customer and Information Services


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Data is collected on a regular basis. Last Updated: 24-Oct-2017

Finance


TARGET ON TARGET %

4.4.3.1 Improve procurement and purchasing practices to ensure uniformity and consistency

Andrew Ross - Manager Corporate Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Ongoing process of improvement. Templates are being updated progressively as are processes and procedures. Assistance is being provided to staff regularly by reviewing and amendment procurement request documents prior to their distribution. Last Updated: 24-Oct-2017


TARGET ON TARGET %

4.4.3.3 Review Purchasing Policy and procedures to determine equity and effectiveness


Not Started

01-Jul-2017 30-Jun-2020 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur during quarter three and four. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.2.8 Undertake full review with ongoing desktop review of the Long Term Financial Plan


In Progress

01-Jul-2017 30-Jun-2021 5.00% 0.00%

ACTION PROGRESS COMMENTS: Update of the Long Term Financial Plan (LTFP) model is scheduled to commence in quarter two. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.1 Administer the Shire's investment portfolio Andrew Ross - Manager Corporate Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Investments rolled over or redeemed at maturity as required to meet cash flow needs. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.2 Administer the Shire's loan portfolio Andrew Ross - Manager Corporate Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Loan principal and interest repayments processed in accordance with loan schedules. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.5 Continue to monitor and analyse monthly, year to date and annual financial performance


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Monthly financial reports prepared, reviewed and analysed at the end of each month. July report provided to Council on 23 August, 2017 and August report provided to Council on 27 September 2017. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.6 Ensure revenue opportunities are maximised by identifying grant opportunities, additional revenue sources and cost recovery


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: This is an ongoing process associated with preparing budgets and monitoring and improving financial performance. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.7 Manage the Shire's financial reserves Andrew Ross - Manager Corporate Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Interest transferred to reserves each month as well as any additional funds required to be transferred. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.8 Preparation of annual budget Andrew Ross - Manager Corporate Services

Completed 01-Jul-2017 30-Jun-2021 100.00% 100.00%

ACTION PROGRESS COMMENTS: Annual Budget for 2017-18 prepared and adopted by Council at their meeting on 26 July 2017. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.9 Preparation of annual financial report Andrew Ross - Manager Corporate Services


ACTION PROGRESS COMMENTS: Annual Financial Report (AFR) prepared and provided to the Auditors on 21 August 2017. The audit was conducted from 23 to 25 August 2017. Following audit adjustments to the AFR, an unqualified Audit Opinion was received on 27 September 2017. Copy of AFR including the Auditor's Report was forwarded to the Department of Local Government, Sport and Cultural Industries on 3 October 2017. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.10 Preparation of monthly management reports Andrew Ross - Manager Corporate Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Monthly financial reports prepared, reviewed and analysed at the end of each month. July report provided to Council on 23 August, 2017 and August report provided to Council on 27 September 2017. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.11 Promote a whole of life assessment approach for projects


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Associated with project assessment and project management activities. Whole of life assessments have been promoted for projects in the past and this promotion continues to occur. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.12 Use appropriate processes to assess the short and long term financial viability of capital and other projects


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Financial assessments of the viability of capital and other projects are completed when required or requested.



TARGET ON TARGET %

5.7.1.1 Arrange review of financial systems to comply with Financial Management Regulation 5(2)(c)


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: AMD Chartered Accountants has been engaged to undertake reviews in accordance with legislative requirements. This review is scheduled to occur during quarter three. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.7.1.3 Conduct external audit and interim audit annually and remediate any problems within timeframes


In Progress

01-Jul-2017 30-Jun-2021 50.00% 50.00%

ACTION PROGRESS COMMENTS: External audit field visit occurred from 23 to 25 August 2017. Audit adjustments actioned as required. Interim audit will not occur until March 2018. Last Updated: 24-Oct-2017

Records Management


TARGET ON TARGET %

5.3.1.1 Provide recordkeeping services to the organisation


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Records Team continues to provide excellent service to the organisation. 18422 incoming records were logged by all staff over quarter one of 2017-18. Last Updated: 04-Oct-2017


TARGET ON TARGET %

5.3.1.3 Undertake annual records disposal program David Mittnacht - Coordinator Information Management

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: Primary records disposal (destruction) generally scheduled for quarter two each financial year. Last Updated: 24-Oct-2017

Revenue


TARGET ON TARGET %

5.2.5.3 Bill property rates Andrew Ross - Manager Corporate Services


ACTION PROGRESS COMMENTS: Property rates billed in July 2017 and mailed in early August 2017 with an issue date of 7 August 2017. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.5.4 Bill sundry debtors Andrew Ross - Manager Corporate Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Sundry debtors billed at least fortnightly based on debtors invoice requests lodged by staff. Last Updated: 24-Oct-2017

Human and Community Services

Caravan Parks


TARGET ON TARGET %

4.2.3.1 Complete construction and commissioning of three Chalets and a service storage facility at Turner Caravan Park. Subject to the success of the initial Chalets and the progression of an overall site design and funding strategy, construct a further three Chalets utilising Caravan Park Reserve funds

Nigel Anderson - Manager Human & Community Services

In Progress

01-Jul-2017 30-Jun-2018 90.00% 50.00%

ACTION PROGRESS COMMENTS: Practical handover of Chalets, Dekker and Storage Facility completed. Landscaping design works completed and Request for Quotation distributed with Mikmarns Landscapes being the successful contractor to commence in October. Chalet furnishings on order.



TARGET ON TARGET %

4.2.3.2 Implement Dekker ablution block renovation and hot water system upgrade over 2017-18 for Caravan Parks

Hettie Enderes - Caravan Parks Manager - Office

In Progress

01-Jul-2017 30-Jun-2021 75.00% 50.00%

ACTION PROGRESS COMMENTS: Renovation of block completed. Hot water systems in place. Site works currently taking place with estimated completion date 1 November 2017. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.1.5.5 Develop management plans for Caravan Parks and Camping Grounds

Hettie Enderes - Caravan Parks Manager - Office

In Progress

01-Jul-2017 30-Jun-2018 33.00% 25.00%

ACTION PROGRESS COMMENTS: Management Plan part A for Alexandra Bridge Campground completed and implemented. Management plans for caravan parks scheduled to start towards end of busy season. Last Updated: 18-Oct-2017


TARGET ON TARGET %

5.1.5.6 Develop masterplans for Turner and Flinders Bay Caravan Parks and Alexandra Bridge Camp Ground


In Progress

01-Jul-2017 30-Jun-2021 10.00% 0.00%

ACTION PROGRESS COMMENTS: Council visioning works completed that will be included in Request for Quotation for concept planning works. This work is scheduled to occur in quarter three of 2017-18. Last Updated: 24-Oct-2017

Community Planning and Development


TARGET ON TARGET %

1.5.1.2 Liaise with the community on disability access and inclusion requirements

Katie Taylor - Community Development Officer

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Quarterly Community Access and Inclusion Reference Group (CAIRG) meeting held on the 22 August 2017. Discussion items included the accessibility of Shire events, Fearn Ave Public Toilets, Pioneer Park Public toilets, Ellis St accessible jetty, accessible BBQs and reviewing the Shires Disability Access and Inclusion Plan. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.1.1.2 Manage the Community Development Fund Susan Elton - Community Development Officer


ACTION PROGRESS COMMENTS: Sixteen local community, volunteer and service-based organisations applied for $10,000 worth of funding from the 2017-18 Community Development Grant. Successful recipients include; Margaret River Camera Club, Augusta Community Development Association, Australian Breastfeeding Association, Margaret River Community Garden, Margaret River Uniting Church, Artzability Inc., Wallcliffe Bushfire Brigade, Bapistcare - Mirrambeena Margaret River, Augusta Community Resource Centre Inc. and the Augusta Playgroup. All applicants have been notified, with moneys being deposited to successful applicants in the near future. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.1.1.3 Develop a Welcome to Country and Acknowledge of Country Policy

Susan Elton - Community Development Officer

In Progress

01-Jul-2017 30-Jun-2018 75.00% 100.00%

ACTION PROGRESS COMMENTS: Draft policy is completed and has been out for community consultation. This will go back to Council for adoption in due course. The procedure of use is also under development ready for implementation once the policy has been adopted. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.1.1.6 Implement actions from the Creative Blueprint Kirstie Kitis - Coordinator Community Planning &

Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: MRWIA 50th Anniversary Wine Label Panel and Art Exhibition completed in October. Development Support to Cinefest Oz. Zone Room North facing wall was muralled. Consultation with Emergence Festivals, Margaret River Region Open Studios.



TARGET ON TARGET %

2.1.1.7 Support community facilities and commemorative occasions (halls, museums, other)

Kirstie Kitis - Coordinator Community Planning &

Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: No requests for support were submitted in this quarter. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.1.2.2 Provide professional advice and support to community groups

Stacey Hutt - Corporate & Community Planner

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: In kind support has been given to local community groups throughout the last quarter as requested, including Augusta Chamber of Commerce, Just Home, Cowaramup Community Garden, Cowaramup Bullshed, Suicide Prevention Margaret River. Communication of upcoming events and grant funding is regularly shared through the community CONNECT email database. Community workshops this quarter included Mental Health First Aid training course on 11 and 18 September. Last Updated: 17-Oct-2017


TARGET ON TARGET %

2.2.1.1 Conduct a Bursary Alumni 15 year event Callum Noone - Community Development Trainee

Not Started

01-Jun-2017 30-Jun-2018 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled to occur in quarter two and three of 2017-18. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.1.2 Develop community capacity to fundraise and activate the Margaret River Youth Precinct Skate Park


In Progress

01-Jul-2017 30-Jun-2018 15.00% 25.00%

ACTION PROGRESS COMMENTS: MRYP Your Say page has been harnessed as a tool for sharing information and encouraging community members to get involved in the fundraising drive through linking to a Go Fund Me campaign set up by a community member. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.1.3 Develop a Bursary Induction Process Callum Noone - Community Development Trainee

In Progress

01-Jul-2017 30-Jun-2018 30.00% 50.00%

ACTION PROGRESS COMMENTS: The information is currently being collated using the resources given by previous Bursaries, induction material, and what the current Bursary has learnt so far. This includes points and guides on the main aspects of the Community Development Trainee's role, including Zone Room bookings and directing the Youth Advisory Council. Progress on the manual will continue to progress to be completed by the commencement of employment of the new Community Development Trainee. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.1.4 Activate Margaret River Zone Room commercial kitchen


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 30.00%

ACTION PROGRESS COMMENTS: Memo to the Executive Leadership Team to change intent for use from community to commercial was developed. More information is required before a decision can be made. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.2.1.5 Implement actions from the Shire's Age Friendly Community Plan


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Over this quarter, information has been shared and received between the Community Development Officer and the Aged Care Advisory Committee, facilitating improved communication between agencies and service providers. In addition, much planning has gone into the events and activities scheduled for Seniors Week. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.2.1.6 Implement actions from the Strengthening Youth Plan

Callum Noone - Community Development Trainee

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Quarter one progress has included: - Mudfest 2017: On July 1 2017 32 youth attend Mudfest at the Bootleg Brewery - Zone Room Open Day: On July 6 2017, around 50 youth involved with Room 226 Youth support group cupcake decorating, and glass painting - Dejamoo: On July 8 2017, 3 youth volunteered with the water station in Cowaramup - Gravity: On July 22 2017, 13 youth attended a trip to Gravity Bunbury - YAC Games night: On September 22 2017, 12 youth attended a games and pizza night at the Zone Room - Youth Advisory Council Meetings: 12 YAC meetings, averaging 6 youth, discussing issues such as the review of the youth plan, school holidays, and the redevelopment of the Margaret River Youth Precinct. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.1.7 Implement the YAC Leeuwin Scholarship Program


In Progress

01-Jul-2017 30-Jun-2021 5.00% 25.00%

ACTION PROGRESS COMMENTS: The project scope is being considered through current review of the Strengthening Youth Plan. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.1.8 Manage the Community and Recreation Bus Kirstie Kitis - Coordinator Community Planning &

Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: The bus was used regularly by Childcare services over the quarter. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.2.1.9 Manage the Zone Room Callum Noone - Community Development Trainee

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: During quarter one, the Zone Room has been used by 3 regular users for 17.5 hours each week. The Zone Room has also been booked by one casual user. Local youth and an ECU student also used the space 3 times for 1.5 hours each week. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.1.11 Review the Strengthening Youth Plan and policy


In Progress

01-Jul-2017 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: The review of the Strengthening Youth Plan and policy is on track, with a draft copy of the plan produced. Engagement reports and youth services audit has been completed. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.2.1 Conduct feasibility study on Augusta Museum and Historical Society to consider future use of facilities


Development

In Progress

01-Jul-2017 30-Jun-2018 30.00% 25.00%

ACTION PROGRESS COMMENTS: The Historical Society is not covered by Public Liability Insurance and therefore closed the room for public meetings until resolution. The two groups are currently reviewing a joint constitution which needs to be finalsied before a lease arrangement can be established. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.2.2.3 Implement actions from the Disability Access and Inclusion Plan


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: All DAIP actions are being implemented across the Shire. Includes: Access and Inclusion induction held on the 8 August 2017, with the next induction scheduled for the 14 November 2017. CAIRG meeting held on the 22 August 2017. Shire participated in Workability Day in September. Shire received an award for Employing People with a Disability. Progressing more employment opportunities with the Recreation Centre and Human Resources. Major review of DAIP and corresponding actions in progress. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.2.2.4 Review the Disability Access and Inclusion Plan and policy


In Progress

01-Jul-2017 30-Jun-2018 30.00% 50.00%

ACTION PROGRESS COMMENTS: Underway. Community consultation complete. Drafting Plan and Policy in Progress. Last Updated: 17-Oct-2017


TARGET ON TARGET %

2.3.1.1 Organise Thank a Volunteer Celebrations Susan Elton - Community Development Officer

In Progress

01-Jul-2017 30-Jun-2021 30.00% 50.00%

ACTION PROGRESS COMMENTS: The 2017 Thank a Volunteer Day Celebration will be held on Tuesday 05 December 2017 at the Shire civic administration centre in Margaret River. We have been successful in our grant application for $1000 with the Department of Local Government, Communities and preparations are well underway for this event, which will include the light refreshments, entertainment and the volunteer, and youth volunteer of the year award. Last Updated: 24-Oct-2017


TARGET ON TARGET %

2.3.2.1 Facilitate the Community Connect program Stacey Hutt - Corporate & Community Planner

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Information on funding, training, grants and events were shared via this email database during the quarter. Several updates were applied to community group information as required. Work done to establish Consultation Manager software, to support engagement with community groups and project management. Last Updated: 17-Oct-2017


TARGET ON TARGET %

2.3.2.3 Develop and implement actions from the Capacity Building Plan


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Peter Kenyon capacity building conversation was conducted on 13 October with 40 people in attendance Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.6.1.12 Implement actions from the Safer Communities Plan


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: CCTV grant application is underway. Just Home quarter 1 report has arrived and will generate its own Council report. RoadWise Committee implementation is currently being researched for AMRS. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.6.1.13 Scope feasibility for a Shire CCTV strategy Kirstie Kitis - Coordinator Community Planning &

Development

In Progress

01-Jul-2017 30-Jun-2018 30.00% 25.00%

ACTION PROGRESS COMMENTS: Consultation with Rockingham and Cockburn as industry leaders in this space is underway. Key stakeholders are being consulted. The CCTV grant application for the Main Street of Margaret River is related to this strategy. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.6.2.12 Coordinate the Shire's Internal Emergency Recovery Response Unit


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Internal staff attended Red Cross Communicating with Communities in Crisis Training on 26 September 2017. Approx. 15 staff attended. Spoke at Community Network Group on 27 September on Shires role in emergency and coordinated Red Cross training for community members. Internal preseason meeting to be held next quarter. Last Updated: 24-Oct-2017


TARGET ON TARGET %

3.2.2.1 Work with Main Roads Western Australia to facilitate completion of an entry statement to Margaret River


Development

In Progress

01-Jul-2017 30-Jun-2019 30.00% 25.00%

ACTION PROGRESS COMMENTS: MRWA are yet to submit a budget and timeline for the public art component of the project. Last Updated: 23-Oct-2017


TARGET ON TARGET %

3.2.2.12 Conduct community needs assessments to inform development of townsite and village strategies


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: None identified for this quarter Last Updated: 23-Oct-2017


TARGET ON TARGET %

5.1.5.7 Hold regular meetings with the Art and Culture Advisory Group


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: No meeting this quarter due to staff resourcing limitations. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.1.5.8 Hold regular meetings with the Community Access and Inclusion Reference Group (CAIRG)


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Quarterly Community Access and Inclusion Reference Group (CAIRG) meeting held on the 22 August 2017. The next CAIRG meeting is scheduled for the 31 October 2017 which will have a presentation by CEO on Cultural Centre and discussion on Draft DAIP.



TARGET ON TARGET %

5.1.5.9 Hold regular meetings with the Community Facilities Advisory Group


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Review of the Community Infrastructure Plan occurring over the last quarter, featuring engagement with the group. No meeting held this quarter due to staff resourcing limitations. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.1.5.10 Hold regular meetings with the Community Network Group


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: The Shire facilitated the third meeting for the year on Wednesday 27 September 2017 in Council Chambers. The meeting was joined by the Redcross team and GIVIT to discuss emergency preparedness for social services in the Shire. Updates were also provided by Anglicare and Just Home. Attended Bunbury SWAP Networking Breakfast on 5 July 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.1.5.11 Hold regular meetings with the Liquor Forum Kirstie Kitis - Coordinator Community Planning &

Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Meetings held on 20 September 2017. Main item for discussion was the establishment and signing of a South West Voluntary Liquor Agreement during leavers week 18-24 November to be in place. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.1.5.12 Hold regular meetings with the Youth Advisory Council


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Regular meetings have been held with the Youth Advisory Council on most Thursday afternoons during the school terms in quarter one of 2017-18. There have been 5-6 regular attendees per week at the meetings. Most of these meetings focused on brainstorming and planning for the youth plan, and events for the newly redeveloped Youth Precinct. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.2.1.1 Develop Annual Operational Plans linked to Corporate Plan and Annual Budget



ACTION PROGRESS COMMENTS: The Operational Plan 2017-18 was endorsed by Council on 23 August 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.1.6 Continue implementation of the Integrated Planning and Reporting (IPR) program, including quarterly reporting against the Operational Plan to Council


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Quarterly reporting has continued on schedule with the quarter four report for 2017-18 endorsed by Council 23 August 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.1.8 Undertake a desktop review of the Corporate Plan



ACTION PROGRESS COMMENTS: A desktop review was conducted in June 2017 and presented to Council on 12 July 2017. Councillors held a workshop to discuss the draft plan on 26 July 2017 and endorsed the plan on 23 August 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.1.9 Undertake a full review of the Corporate Plan to implement strategies outlined in the Community Strategic Plan


In Progress

01-Jul-2017 30-Jun-2018 10.00% 20.00%

ACTION PROGRESS COMMENTS: A draft project plan has been developed, for review by the Strategic Performance Improvement Working Group. This work is to include integration with the Informing Strategy, Corporate Plan major review, KPI review and service level improvements. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.1.10 Finalise full review of Community Strategic Plan and Community Vision for 2036 for Council adoption



ACTION PROGRESS COMMENTS: Your Vision 2036 was completed in September 2017 with Council endorsing the final Community Strategic Plan 2036 on 27 September 2017. The quarter included the final session of the Community Reference Group on 21 July 2017 which was joined by Councillors. Councillors attended a workshop on the draft plan on 9 August 2017, and the Strategic Performance Improvement Working Group met on 3 August and 14 September 2017 to finalise the plan. The project was also featured at the Summit Series Western Australia Conference on 13 and 14 July 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.2.10 Coordinate the Shire's online community engagement portal


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Consultation projects through Your Say over quarter one of 2017-18 have included Your Vision 2036, Margaret River Youth Precinct, Main Street Development, Talking Rubbish, Planning Information Page, Cowaramup Skate Park upgrade, Disability Access and Inclusion Plan review, the Welcome to and Acknowledgement of Country Policy and the Mobile Food Business Policy. Four inductions on the website have been completed over the quarter. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.2.11 Implement the Shire's Community and Stakeholder Engagement Framework


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Four inductions on the website have been completed over the quarter on community engagement. Preparations underway for in-house training on IAP2 Engagement Essentials for key officers. Participated in state network group meeting for community engagement on 25 August 2017. Work done to establish Consultation Manager software, to support engagement with community groups and project management. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.2.17 Coordinate implementation of the Community Infrastructure Plan


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Projects implementing this financial year include the Cowarmaup District Hall and Augusta Historical Museum. Last Updated: 23-Oct-2017


TARGET ON TARGET %

5.7.1.9 Implement recommendations from the Australian Business Excellence Framework review


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Analysis conducted for CEO priorities as part of Operational Plan 2017-18 in July 2017. Draft project plan developed for major review of the Corporate Plan, to touch on several improvement areas including Category 1: Leadership, Category 2: Strategy & Planning, Category 3: Information and Knowledge, Category 4: People, and Category 7: Results and Performance. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.7.2.1 Implement Annual Reports consistent with the guidelines for the Department of Local Government and Communities Integrated Planning and Reporting Framework


In Progress

01-Jul-2017 30-Jun-2021 70.00% 60.00%

ACTION PROGRESS COMMENTS: The Annual Report 2016-17 has been compiled through consultation with Senior Leadership Team. The document is in final design stage and scheduled to go to the General Electors Meeting in December 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.7.2.2 Prepare and advertise quarterly reports of the Community Strategic Plan


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: An update on quarter four of 2016-17 was prepared and published in September 2017. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.7.3.2 Measure and report on key performance indicators in the Community Strategic Plan


In Progress

01-Jul-2017 30-Jun-2021 30.00% 0.00%

ACTION PROGRESS COMMENTS: Data collection commenced. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.7.3.3 Measure and report on key performance indicators in the Corporate Plan


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Data collection commenced. Last Updated: 26-Oct-2017

Human Resources


TARGET ON TARGET %

5.2.2.13 Undertake full review of Workforce Plan Nigel Anderson - Manager Human & Community Services

In Progress

01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: Review framework and project plan being developed. Last Updated: 13-Oct-2017


TARGET ON TARGET %

5.4.1.1 Implement employee development and growth program

Chantelle Hanrahan - Coordinator Human Resources

In Progress

01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: Preparation underway for emergency preparedness and community engagement training. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.1.2 Review the Shire's training and development plans


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur in quarter three of 2017-18. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.1.3 Undertake recruitment and selection Chantelle Hanrahan - Coordinator Human Resources

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Shire had a total of one work experience placement over the last quarter in Childcare Services. There was also one ongoing volunteer across the Sustainable Development & Executive teams. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.2.1 Facilitate employee recognition program Chantelle Hanrahan - Coordinator Human Resources

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled to occur over quarter two and four of 2017-18. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.3.1 Implement employee health program Garth Baxter - Safety Officer In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Promotion of LGIS online health portal rolled out to organisation – all employees with email account automatically enrolled into LGIS on line health portal and four work group sessions held to promote on line health portal on 27 September 2017. Online health risk assessment (HRA) - after completion of the HRA individuals received personalised reports about their health status and their risk factors. Other activity included: - Monthly health newsletter - Smart phone/ iPad enabled - Integration with wearable technology - Interactive lifestyle programs - Comprehensive reporting capabilities - Online booking system - Online resources centre communications Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.3.2 Implement Occupational Safety and Health Management Plan

Garth Baxter - Safety Officer In Progress

01-Jul-2017 30-Jun-2021 24.00% 25.00%

ACTION PROGRESS COMMENTS: Occupational Safety and Health (OSH) plan endorsed by Executive Leadership Team (ELT), endorsed by OSH committee, and implemented. 3 x Safety Representatives reelection conducted. 1 x Safety Representative declined nomination and training cancelled. Inspection of buildings are slightly behind schedule including work task inspections (new safety representatives). OSH Committee meeting conducted on time. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.3.3 Implement planned actions from the Equal Employment Opportunities (EEO) Plan


In Progress

01-Jul-2017 30-Jun-2021 25.00% 50.00%

ACTION PROGRESS COMMENTS: Progress over quarter one has included holding a women’s leadership meeting to scope out the review of our current plan. Remainder of this work scheduled to occur in quarter three of 2017-18.



TARGET ON TARGET %

5.4.3.4 Review Equal Employment Opportunity Plan Chantelle Hanrahan - Coordinator Human Resources

In Progress

01-Jul-2017 30-Jun-2018 50.00% 100.00%

ACTION PROGRESS COMMENTS: This is a statutory report, the survey analysis of workforce plan has been submitted to Equal Opportunity Commission. EOP to be completed along with Workforce Plan. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.4.4.2 Review Shire Engagement Strategy Nigel Anderson - Manager Human & Community Services

In Progress

01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: Works included with Workforce Plan Review. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.7.1.10 Review workforce performance plans Chantelle Hanrahan - Coordinator Human Resources

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled to occur in quarter four of 2017-18. Last Updated: 24-Oct-2017


TARGET ON TARGET %

5.7.1.13 Undertake employee personnel evaluations Chantelle Hanrahan - Coordinator Human Resources

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled to occur in quarter two of 2017-18. Last Updated: 24-Oct-2017

Occupational Safety and Health


TARGET ON TARGET %

5.4.3.5 Review Occupational Safety Management system

Garth Baxter - Safety Officer In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: OSH Policy reviewed and endorsed by Council - communicated to organisation via team meetings. Safe Work Procedure developed and submitted to ELT for endorsement - Consultation process completed for organisation. Contractor Management Procedure (And relevant documentation) - sent to Procurement officer for assimilate with procurement procedure. This includes the procedure, toolkit, cheat sheet, induction package and register. Altora online contractor induction package developed and consultation process undertaken. High Risk work areas (depot) Safe work method statements, safety management plans reviewed and circulated with work force. Take 5 books review undertaken – consultation with work force completed. High Risk work areas (depot) Safe work method statements, safety management plans reviewed and circulated with work force. Take 5 books review undertaken – consultation with work force completed. Last Updated: 24-Oct-2017

Libraries

Library Services


TARGET ON TARGET %

2.4.1.1 Operate a Library Service in Margaret River and Augusta

Heather Auld - Manager Of Library Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: • Door count figures for Margaret River Library were similar to the first quarter of last year, with 7 days recording more than 400 visitors in one day. • The number of new patrons who joined the Margaret River Library this quarter was 2.6% higher than the same period last year. • There are now 1137 people following the library blog, up from 902 at this time last year. • Cyber-safety training for staff and patrons: Scam information, digital inclusion displays, posters, blog posts and pamphlets for patrons were conducted • Refreshers for staff on Library Management System processes • New volunteers were inducted, one at each Library. • New stock has been purchased through SLWA for both branches Last Updated: 17-Oct-2017


TARGET ON TARGET %

2.4.2.1 Design and implement programs for children and youth


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: • Better Beginnings is a program targeting early literacy and our shire partners with State Library WA to roll-out the program. It has been recognised that for every $1 put into early literacy the benefit value to the community is $5.60. • Over 200 students from local primary schools came to the Shire Libraries to hear author Mark Greenwood speak about his books, research and writing processes. Funding was sourced from Children’s Book Council of Australia, Lotterywest, Healthway Go for 2 & 5 message and Department of Culture and the Arts • To celebrate Children's Book Week we visited Cow Town Kids Toddler and Kindy Hubs as part of an outreach promotion. Thirty four children attended these sessions and received information on library services. • Another successful school holiday program was run in July, all activities (including Lego Club and a Maker Space Morning) booked out and 58 attended sessions at both libraries. Last Updated: 17-Oct-2017


TARGET ON TARGET %

2.4.2.2 Engage the community in events that support lifelong learning


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: 19 adult lifelong learning events were held with 167 attendees including 15 Cinefest Oz screenings. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.1.5.14 Assess Funding Arrangement and Framework Agreement between State Government and Augusta Margaret River library


In Progress

01-Jul-2017 30-Jun-2018 20.00% 20.00%

ACTION PROGRESS COMMENTS: No update yet from State government on Framework Agreement. The Shire's Funding Allocation for new stock through State Library WA has decreased this year to $35,600. There was an overspend due to a systems error in commitment reporting in SLWA's library management system of $767,000 which impacted negatively on our allocation. Last Updated: 24-Oct-2017

Sport and Recreation Services

Aquatic Centres


TARGET ON TARGET %

5.2.3.5 Partner with the swim schools to provide the community with a more cost effective service

Dylan Brown - Recreation Operations Manager

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Activity over quarter one has included an increase in both swim school attendance as new contract start Jan , the centre has not assisted to much whit operations or strategy to increase clientele for swim schools Last Updated: 25-Oct-2017

Childcare


TARGET ON TARGET %

2.2.1.12 Provide Childcare services Amanda Ireland - Childcare Supervisor

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Quarter One attendance for 2017-18 for Outside School Hours Care (OSHC) - 3007. This figure is an increase of - 171% for the same quarter 2016-17. Crèche sessions - 148 Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.2.1.13 Provide Kids Club facility Amanda Ireland - Childcare Supervisor

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Recreation Centre is currently running successful school aged before, after and holiday care programs. There is also a high volume of unmet demand due to this service being the only one of its kind in the region with waitlists of between 15 - 20 families. Due to the community being aware of the service being full this number may be even higher as some don't bother being placed on the waitlist. Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.2.1.14 Provide Occasional Child Care facility Amanda Ireland - Childcare Supervisor

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: This project has been put on hold due to the upcoming renovations in the Recreation Centre and Cultural Centre. Due to licensing, size and access to building, this project will be deferred until further plans have been designed for the rear of the Recreation Centre. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.2.1.15 Provide transport vehicle for Out of School Hours Care and Vacation Care program

Amanda Ireland - Childcare Supervisor

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Recreation Centre bus has been utilised during the school holiday program and during the school term during quarter one. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.2.1.16 Provide upgrades and equipment for Childcare to meet legislative requirements

Amanda Ireland - Childcare Supervisor

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: As the demand and numbers increase for this service the legislative Education and Care Regulatory requirements require that we continue to provide the necessary upgrades and equipment. The biggest pressure point currently is physical space. Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.2.1.18 Investigate pick up and drop off for before and after school care for Rapids Landing


Not Started

01-Jul-2017 30-Jun-2019 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled for quarter two of 2017-18. Last Updated: 25-Oct-2017

Indoor Recreation Centres


TARGET ON TARGET %

2.5.1.1 Facilitate sporting events in the Shire Seb Miller - Coordinator Recreation Centre

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Two Sports Marketing Australia events were held in partnership with the Shire during the quarter. The NBL pre-season game between Perth Wildcats and Adelaide 36ers was held at the centre on Sunday 3rd September with 640 tickets sold and the Margaret River Tennis Club hosted the Tennis West Gold AMT event on the 23rd - 26th of September with 66 registered players. The Shire will continue to work with local sports clubs and associations to facilitate events in the region, however the events run in conjunction with Sports Marketing Australia have now concluded for 2017/18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.2 Operate Recreation Centres in Margaret River and Augusta


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Operations have continued as usual over quarter one. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.3 Partner with groups to provide children's active lifestyle programs

Seb Miller - Coordinator Recreation Centre

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Recreation Centre currently receives $44,000 of funding to support Kid Sport in the community. Quarter one for 2017-18 included partnerships with netball and has now transitioned to basketball with participant numbers yet to be finalized by the association but estimated around 330. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.4 Manage five year contract with swim schools at the Margaret River Recreation Centre


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Swim school s both have until December 18 on existing contracts. After that date both contracts will be renewed for 5 years giving the centre and swim schools a direction to work together recreation centre will partner whit the swim school through social media to assist with advertising and helping build better relationships



TARGET ON TARGET %

2.5.1.5 Provide Beach Lifeguard services during peak periods


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Season runs from 16 December 2016 to 25 April 2017. Services include supervision of the public within the defined Rivermouth Beach swimming area from 10am each day, in accordance with standard operating procedures. Through consultation staff have increased lifeguard time over the peak period to 9am start for Christmas and New Year to ensure public safety. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.6 Provide fitness programs that cater for seniors and persons with a disability

Kristi Head - Fitness Supervisor In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: In partnership with disability groups such as Western Australia Disable Sport Association, the Recreation Centre has provided active lifestyle programs over quarter two such as danceabilty, gymabilty and moveability. The Centre has offered 12 classes per week to cater for an ageing population. Shire staff are consistently looking for new programs and partnerships to develop this area. OCT - continuing with same programs as above. Numbers for classes growing. Supermovers and Supervised Rehab very busy, with Supermovers at 80 % capacity over quarter one. 12 classes per week to cater for aging clients. 2 classes for people with disabilities Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.7 Provide gymnasium equipment and fitness programs that cater for the population

Kristi Head - Fitness Supervisor In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: New Les Mills steps purchased for Group Fitness in quarter one which are safer and more ergonomic. Can use incline for older and pregnant clients. Red risers make steps easier to see not blending in with the flooring Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.9 Develop a recreation online and web based booking system and retention package

Rhi Curtis - Recreation Administration Officer

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur over quarter two, three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.1.10 Develop Recreation fixture management systems and Club development areas


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur over quarter two, three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.2.1 Undertake upgrades to Margaret River Recreation Aquatic Centre including ongoing maintenance of plant room and upgrading of dehumidifier for 2017-18


In Progress

01-Jul-2017 30-Jun-2021 25.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled for quarter three and four of 2017-18. tender for dehumidifier to go to council for November 8th meeting and award contract soon after for install march April 2018 Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.2.2 Undertake upgrades to Augusta Recreation Centre including hydrotherapy pool heater and pumps

Nat Hozier - Aquatic Supervisor Not Started

01-Jul-2017 30-Jun-2020 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled for quarter three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.2.2.5 Develop a master plan for upgrades to the Margaret River Recreation Centre for childcare, recreation infrastructure and maintenance requirements


Not Started

01-Jul-2017 30-Jun-2020 0.00% 50.00%

ACTION PROGRESS COMMENTS: Recreation Operations Manager currently completing a scope of works for an external report on future developments in Sport and Recreation. This will include concept plans to develop the Recreation Centre for the next 20 years. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.3.4 Develop a marketing plan for Recreation Centres

Rhi Curtis - Recreation Administration Officer

In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Marketing plan has been created for Recreation centre , continually working with market officer to ensure that the Recreation centre is with the shire approach for social media and paper advertising Last Updated: 26-Oct-2017


TARGET ON TARGET %

5.6.2.7 Adopt new policies for Recreation Services Seb Miller - Coordinator Recreation Centre

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Policies are continually reviewed under the Shire's annual policy framework. Last Updated: 23-Oct-2017

Infrastructure Services

Asset Services

Asset Management


TARGET ON TARGET %

1.1.1.2 Implement recommendations of the Margaret River Townsite District Water Management Strategy in conjunction with development in this area

David Nicholson - Manager Asset Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Advice provided on Local Water Management Strategies and Urban Water Management Plans prepared for subdivisions in East Margaret River. Recycled Waste Water Quality Management Plan updated. Approval obtained to use recycled waste water on new Rapids Landing School oval. Last Updated: 20-Oct-2017


TARGET ON TARGET %

1.1.1.3 Maintain partnership with Nature Conservation Margaret River Region

John McKinney - Coordinator Environment/Landcare Services

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: An ongoing project. Awaiting MoU to be revised and signed. Last Updated: 17-Oct-2017


TARGET ON TARGET %

1.1.1.4 Maintain partnership with Lower Blackwood Landcare Conservation District Committee


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: An ongoing project. Awaiting MoU to be revised and signed. Last Updated: 17-Oct-2017


TARGET ON TARGET %

1.1.2.1 Ongoing implementation of Cape Mentelle to Gas Bay Foreshore Plan (subject to funding)


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: There are no funded projects for this in the 2017-18 budget. Last Updated: 20-Oct-2017


TARGET ON TARGET %

1.4.1.1 Implement projects in the Environmental Management Fund


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: A list of potential projects was endorsed at the Council meeting on 11 October 2017. Project agreements for successful projects to be completed. Other projects are being undertaken in-house or via Request for Quote process. Last Updated: 17-Oct-2017


TARGET ON TARGET %

1.4.1.2 Prepare Management Plans for major Shire reserves including Alexandra Bridge Foreshore in 2017-18


In Progress

01-Jul-2017 30-Jun-2021 10.00% 0.00%

ACTION PROGRESS COMMENTS: Request for Quote for Cowaramup Reserve Masterplan in process. Internal project officer commenced work on Alexandra Bridge Foreshore plan. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.4.1.3 Provide environmental management and landcare services


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: This is an ongoing action. Shire staff provide a range of environmental management and landcare services including advice to community and stakeholders, as well as volunteer supervision and assistance. This includes internal communication to staff and Council on planning applications and capital works projects. Shire staff also coordinate a range of on-ground activities such as weed control, rehabilitation and erosion control. Last Updated: 17-Oct-2017


TARGET ON TARGET %

1.4.1.4 Undertake targeted weed and feral animal control in priority areas


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: This is an ongoing project. Recent focus has included pre and post fire weed mapping and control of arum lily, Geraldton Carnation weed and Sydney Golden Wattle as identified in the Capes Regional Weed Strategy. Last Updated: 17-Oct-2017


TARGET ON TARGET %

1.4.2.1 Establish and implement an environmental awareness program


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: No funding has been is available to implement this action in the 2017-18 budget. Minor internal budget has been to undertake advertising regarding woody weeds. The program is scheduled to occur over quarters two, three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.5.1.1 Operate public toilets and maintain to agreed standards

David Gunn - Coord Building Assets & Maintenance

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Regular meeting with contracted cleaners to ensure standard of cleaning is in compliance with contract specifics. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.2.1.4 Determine the Margaret River Main Street upgrade with funds secured through Royalties for Regions

David Nicholson - Acting Director Infrastructure Services

In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Project Control Group formed. Project Manager appointed. Plans under review. Landscape architecture, civil engineering and electrical engineering consultants re-engaged. Last Updated: 23-Oct-2017


TARGET ON TARGET %

3.2.2.2 Implement actions in the Margaret River Foreshores upgrade (subject to funding)


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: No funding has been is available to implement this action in the 2017-18 budget.



TARGET ON TARGET %

3.2.2.9 Progressive implementation of the recommendations of the Augusta Interpretation Plan (subject to funding)


In Progress

01-Jul-2017 30-Jun-2021 5.00% 25.00%

ACTION PROGRESS COMMENTS: Revised plans for shelter being revised to meet universal access requirements. Last Updated: 31-Oct-2017


TARGET ON TARGET %

3.2.2.10 Implement recommendations of the Cape Leeuwin Tourism Precinct plan (subject to funding)


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: There are no funded projects for this in the 2017-18 budget, other than the Cape Leeuwin trail, which is reported separately. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.1.1 Progressively plan and implement trail near the Margaret River from Rotary Park to the Rivermouth (subject to funding, environmental assessment and aboriginal approval)


In Progress

01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: This project is the subject of additional investigation, research and liaison to finalise this project. At its Council meeting of 14 June 2017, Council resolved to defer any work on the project until reports on Aboriginal Heritage and Environmental Assessment are received and considered. These reports are in preparation. Last Updated: 17-Oct-2017


TARGET ON TARGET %

3.4.1.2 Provide customer services for the Infrastructure Directorate


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: New customer service officer appointed. Processing of requests ongoing. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.1.3 Undertake quality control of developer provided assets

Jason Heine - Technical Officer Developments

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: There are six upcoming subdivisions for construction including Redgate 3A, Rapids Landing 6B, Lifestyle Village, Symphony Waters Stage 2, Country Vines Stage 3, and Burnside Park Subdivision (WAPC:150249). There have been nine planning referrals completed over the quarter, with a further nine received for assessment. Last Updated: 31-Oct-2017


TARGET ON TARGET %

3.4.1.7 Identify best alignment option, and following Councillor workshop and Council decision, complete design, obtain approvals and continue the construction of the path from Flinders Bay towards the Lighthouse utilising budgeted funds. Seek complimentary grant funding for further stages after having determined their alignment and cost


In Progress

01-Jul-2017 30-Jun-2018 15.00% 10.00%

ACTION PROGRESS COMMENTS: MRWA approved reduction of speed limit on Leeuwin Road to 70km/h. Possible trail alignment flagged from ABH to Dead Finish Road. Flora and fauna survey commissioned. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.1.8 Prepare and commence implementation of a walk and mountain bike trails strategy for Margaret River


In Progress

01-Jul-2017 30-Jun-2021 5.00% 5.00%

ACTION PROGRESS COMMENTS: Brief in preparation. Meeting held with group of concerned residents. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.1.9 Progressive installation of tourism signage throughout the shire (subject to funding)


In Progress

01-Jul-2017 30-Jun-2021 20.00% 25.00%

ACTION PROGRESS COMMENTS: City of Busselton taking lead role. Tender assessment underway. Last Updated: 31-Oct-2017


TARGET ON TARGET %

3.4.1.12 Collaborate with CapeROC to prepare and implement a regional trails strategy


In Progress

01-Jul-2017 30-Jun-2021 5.00% 5.00%

ACTION PROGRESS COMMENTS: Scope to be discussed at November CapeROC meeting. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.2.1 Collaborate with the Department of Transport for preparation of a bike plan for the Margaret River townsite and wider Shire area


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Following community consultation sessions held in 2016-17, the consultant is preparing a draft bicycle network plan. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.4.2.2 Progressive implementation of trails recommended in Bridle Trails Feasibility Study (subject to funding)


In Progress

01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: Upgrading of gates underway in bridle trails area around Margaret River Pony Club. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.2.5 Progressive extension of the Wadandi Track (subject to funding)


In Progress

01-Jul-2017 30-Jun-2021 5.00% 25.00%

ACTION PROGRESS COMMENTS: Grant application submitted to Lotterywest seeking 50% contribution for funding of extension from Calgardup Road to Sebbes Road. Awaiting outcome. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.4.2.6 Construct Darch trail extension to new pedestrian bridge over Darch Brook


In Progress

01-Jul-2017 30-Jun-2018 10.00% 0.00%

ACTION PROGRESS COMMENTS: Alignment identified in existing cleared areas. Aboriginal heritage survey conducted - awaiting report. Last Updated: 20-Oct-2017


TARGET ON TARGET %

5.2.2.1 Progressively implement recommendations of the Asset Management Improvement Plan

Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Focus on improving data and skills as this is the foundation for all asset management. This is very resource intensive but aim to reap the benefits in near future. Update to be provided to next Asset Management Working Group (AMWG) and Strategic Performance Improvement Steering Group (SPISG) meeting. Last Updated: 06-Oct-2017


TARGET ON TARGET %

5.2.2.4 Undertake full review of Asset Management Plan 2013-23


In Progress

01-Jul-2017 30-Jun-2020 10.00% 25.00%

ACTION PROGRESS COMMENTS: Target activities to be programmed to allow for review. Last Updated: 06-Oct-2017


TARGET ON TARGET %

5.2.2.5 Undertake full review of Ten Year Capital Works Program


In Progress

01-Jul-2017 30-Jun-2020 1.00% 0.00%

ACTION PROGRESS COMMENTS: Programmed to commence in December. Last Updated: 20-Oct-2017


TARGET ON TARGET %

5.2.3.1 Conduct investigations into townsite areas and light industrial areas with inadequate stormwater drainage


In Progress

01-Jul-2017 30-Jun-2021 1.00% 25.00%

ACTION PROGRESS COMMENTS: Areas to be investigated are under review. Last Updated: 20-Oct-2017


TARGET ON TARGET %

5.2.3.2 Provide asset management planning services Sonja Pienaar - Coordinator Asset Management

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Services include: - Updated and reviewing Road, Fleet, Building, Land and Other Infrastructure inventories while preparing data for upload to AM software system and GIS. -Preparing for Infrastructure valuation to commence in November 2017 -Submitted RRG grant application -Review Asset Management Plan -Annual reporting to WALGA and Grant Commission -Various training schedule, including or condition inspections and AM Software implementation. - Ongoing review of procedures related to asset management, developments, land administration and infrastructure customer services. Last Updated: 06-Oct-2017


TARGET ON TARGET %

5.2.3.3 Provide land administration services Doug Sims - Technical Officer-Admin. & Assets

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Activities over the quarter have included Campbell Road illegal road closure, closure of O'Kane Road, realignment of McDonald Road, Margaret River Caravan Park multiple encroachments, Le Souef Street easements, Wadandi Track, LAMP, Margaret River Rowing Club, Native Title Settlement land package, vesting of new reserves and other reserve issues, dedication of new roads and road extensions including naming of new roads, and expanding of fields within the newly created encroachment database. The viewing of all land sales has occurred through the weekly orders and requests for possible encroachments (and other issues) as well as informing the seller, purchaser and settlement agency of any identified issues. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.4.1 Commence the asbestos replacement program in accordance with the Long Term Financial Plan and budget allocation


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Request for Tender for asbestos removal at Margaret River Football Club currently out for tender closing 6 November 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.4.2 Develop annual schedules for maintenance and renewal of Shire assets


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Annual and long term works programming is an ongoing activity and involves all AMWG members responsible for approximately 40 programs. Last Updated: 06-Oct-2017


TARGET ON TARGET %

5.2.4.6 Implement new asset management information system


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Data migration underway. Setup of maintenance, assessment and accounting functionalities have commenced. Aim to complete 30 June 2018 infrastructure valuation within the system. Buildings Management is in testing phase to prepare for going live. Last Updated: 06-Oct-2017

Building Assets & Maintenance


TARGET ON TARGET %

5.2.4.7 Work with the Augusta Margaret River Football Club to redevelop the club change rooms


In Progress

01-Jul-2017 30-Jun-2018 10.00% 0.00%

ACTION PROGRESS COMMENTS: Design completed by Tectonics Building Design in consultation with the Margaret River Football Club committee. Request for Tender for construction underway closing 6 November 2017. Scheduled for completion over quarter two and three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.4.8 Implement the Western Pavillion Cricket and Soccer club upgrade


In Progress

01-Jul-2017 30-Jun-2021 25.00% 50.00%

ACTION PROGRESS COMMENTS: Job awarded to local glazing company. Due for completion November. Last Updated: 17-Oct-2017


TARGET ON TARGET %

5.2.4.9 Implement annual allocation for building renewal works


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Major project for 17-18 "Upgrade of Fearn Ave Toilet Block" underway with completion due December. Last Updated: 17-Oct-2017




TARGET ON TARGET %

2.3.2.2 Assist the Rotary Club and the Margaret River David Nicholson – Acting In 01-Jul-2017 30-Jun-2019 25.00% 25.00%

Men's Shed working group to progress their plans Director Infrastructure Services Progress

ACTION PROGRESS COMMENTS: Development requires clearing of native vegetation, which has been referred to federal Department of Environment - awaiting decision. Last Updated: 23-Oct-2017


TARGET ON TARGET %

3.2.1.10 Prepare a Parking and Road Management Plan for the Carters Road - Bussell Highway intersection


In Progress

01-Jul-2017 30-Jun-2018 1.00% 0.00%

ACTION PROGRESS COMMENTS: Scope of project in preparation. Scheduled for quarter two, three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.3.1.1 Assist Main Roads Western Australia to progress development of the Margaret River Perimeter Road


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Shire staff attending Community Reference Group meetings and assisting Project Manager with design and construction matters. Last Updated: 23-Oct-2017


TARGET ON TARGET %

4.3.1.2 Commence construction of John Archibald Drive in conjunction with Main Roads Western Australia


In Progress

01-Jul-2017 30-Jun-2018 35.00% 0.00%

ACTION PROGRESS COMMENTS: Commencement delayed while new state government reviewed all R4R funded projects. Contract now signed and preliminary earthworks underway. Timeframe for completion yet to be agreed between MRWA and contractor. Scheduled for completion over quarters three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.1.11 Review business unit plans for Infrastructure Services directorate in line with strategic direction


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: Scheduled for quarter two and three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.5.1.7 Review customer service standards for Infrastructure Services directorate


Not Started

01-Jul-2017 30-Jun-2021 0.00% 100.00%

ACTION PROGRESS COMMENTS: This action has been deferred to quarter two due to resources. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.6.2.6 Review and update procedures for Infrastructure Services directorate


Not Started

01-Jul-2017 30-Jun-2021 0.00% 25.00%

ACTION PROGRESS COMMENTS: This action has been deferred to quarter two due to resources. Last Updated: 25-Oct-2017

Works

Construction


TARGET ON TARGET %

1.5.1.6 Renew playground equipment throughout the Shire in accordance with annual allocation for playground equipment

Peter Brown - Manager Works In Progress

01-Jul-2017 30-Jun-2021 30.00% 0.00%

ACTION PROGRESS COMMENTS: Augusta Civic Park playground has been installed. Procurement of remaining playgrounds is underway. Replacement of playground at Flinders Bay is dependent upon actions from the Flinders Bay Masterplan. Last Updated: 23-Oct-2017


TARGET ON TARGET %

1.5.1.7 Work with the Department of Education to deliver the Rapids Landing school oval


01-Jul-2017 30-Jun-2018 30.00% 0.00%

ACTION PROGRESS COMMENTS: Works being managed by Assets. Works has provided input into design. This work is scheduled for quarter two of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.5.1.8 Replace damaged sections of the Augusta foreshore walls

Peter Brown - Manager Works Not Started

01-Jul-2017 30-Jun-2020 0.00% 0.00%

ACTION PROGRESS COMMENTS: Extent of Works to be clarified. This work is scheduled for quarter two of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.2.3 Construct Margaret River Youth Precinct including skate and ride facility elements with approved funding


In Progress

01-Jul-2017 30-Jun-2018 10.00% 0.00%

ACTION PROGRESS COMMENTS: Construction works scheduled to commence in October with detailed design works 60% completed. This work is scheduled for quarter two and three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.5.2.4 Construct Gloucester Park Lower Western Field including earthworks, drainage, turf, irrigation, lighting and carpark.


01-Jul-2017 30-Jun-2018 5.00% 50.00%

ACTION PROGRESS COMMENTS: Delays due to environmental clearances. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.2.1.5 Complete the annual drainage works program Peter Brown - Manager Works In Progress

01-Jul-2017 30-Jun-2021 30.00% 0.00%

ACTION PROGRESS COMMENTS: Weather conditions delayed commencement of drainage program, but work has progressed in areas where possible. This work is scheduled to occur over quarters two, three and four of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.2.1.6 Complete the disabled car parking upgrades program


01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: Meeting scheduled to discuss the Disability Access and Inclusion Plan focusing on improvements to Disabled parking. Once a plan of works has been completed. Works will endeavor to undertake some minor works. This may be delayed due to the timing of the main street works. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.2.1.7 Complete the pedestrian structure works program


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The works are ongoing within budget. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.4.1.4 Complete the $3.6 million road reconstruction program including Leeuwin Road, Rosa Brook Road, Carters Road, Rosa Glen Road, Treeton Road, Wallcliffe Road and design for Warner Glen Road, including road preservation program and Carbunup South Road Bridge


01-Jul-2017 30-Jun-2021 25.00% 25.00%

renewal over 2017-18

ACTION PROGRESS COMMENTS: Design program started for reconstruction of Leeuwin Road, Rosa Brook Road, Treeton Road and Wallcliffe Road and bridge renewal for Carbanup South Road bridge in 2016-17 and reconstruction of Carters Road and Rosa Glen Road in 2017-18. Works have been delayed and construction season has started later than originally expected due to weather conditions. Last Updated: 23-Oct-2017


TARGET ON TARGET %

3.4.1.10 Complete annual aerodrome renewal projects program


01-Jul-2017 30-Jun-2021 30.00% 25.00%



TARGET ON TARGET %

3.4.1.11 Complete annual boat ramp and jetty renewal projects program


01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: The works are ongoing and within budget Last Updated: 23-Oct-2017


TARGET ON TARGET %

3.4.2.3 Complete annual footpaths and new footpaths program


01-Jul-2017 30-Jun-2021 25.00% 25.00%


Fleet Management


TARGET ON TARGET %

5.2.4.3 Implement annual light fleet replacement program

Peter Brown - Manager Works Completed 01-Jul-2017 30-Jun-2021 100.00% 25.00%

ACTION PROGRESS COMMENTS: The 2017-18 programme has been completed. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.4.4 Complete the $2million plan replacement program including purchase of a Zero turn mowers, skid steer loader, roller and light fleet program over 2017-18.


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Awaiting delivery of couple of items of plant, procurement underway of remaining. Last Updated: 23-Oct-2017

Maintenance


TARGET ON TARGET %

5.2.3.8 Develop the annual plant replacement program Peter Brown - Manager Works In Progress

01-Jul-2017 30-Jun-2021 30.00% 0.00%

ACTION PROGRESS COMMENTS: Orders placed in last financial year for plant replacement. Scoping is underway for 2017-18. This work is scheduled for completion in quarter two of 2016-17. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.3.9 Implement Margaret River Depot Masterplan including bitumen emulsion tank storage improvements and wash-down facility


01-Jul-2017 30-Jun-2021 40.00% 0.00%

ACTION PROGRESS COMMENTS: New shed completed. Old emulsion tank removed. Scoping out the remainder of the works for completion over quarter four of 2017-18.



TARGET ON TARGET %

5.2.3.10 Undertake detailed planning of playground infrastructure renewal and maintenance requirements


01-Jul-2017 30-Jun-2021 20.00% 0.00%

ACTION PROGRESS COMMENTS: To be investigated as part of Youth Precinct Redevelopment works. Concept Planning phase. Last Updated: 23-Oct-2017

Parks and Gardens


TARGET ON TARGET %

1.2.4.1 Operation of the Margaret River Recycled Waste Water Scheme


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Water Quality Management Plan has been approved by the Department of Health. Staff are working to the plan and meet monthly to ensure all requirements of the plan are being implemented. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.5.1.3 Deliver the annual Tree Planting Program Peter Brown - Manager Works In Progress

01-Jul-2017 30-Jun-2018 60.00% 25.00%

ACTION PROGRESS COMMENTS: Sixty percent of the annual tree planting programme has been completed out of the 2017-18 budget. Works over summer period has been suspended due to hot conditions. It is proposed that the remaining funds will be expend in May / June 2018. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.5.1.4 Deliver the Public Open Space annual program including Reuther Park, Cowaramup Skate Park and


01-Jul-2017 30-Jun-2018 50.00% 25.00%

Ellis Street Jetty Precinct

ACTION PROGRESS COMMENTS: Ellis Street Jetty Carpark will be completed in November 2017. Clearing and heritage permits have been completed. Cowaramup Skate Park in underway. Shade shelter building licence submitted. Reuther Park planned for March 2018. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.5.1.5 Maintain Shire parks and gardens in accordance with service standards


01-Jul-2017 30-Jun-2020 25.00% 25.00%

ACTION PROGRESS COMMENTS: Works in progress. Monthly check on expenditure to verify that expenditure is on track. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.6.1.16 Deliver the annual allocation for Cemetery works


01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Operation expenditure work conducted as required. This included some tree pruning at Margaret River Cemetery. Concept Plan has been developed to further inform works. Last Updated: 23-Oct-2017


TARGET ON TARGET %

2.6.2.13 Implement bushfire mitigation programs for Shire managed land (strategic firebreaks)


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The works are ongoing on budget. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.4.5 Undertake annual maintenance program Peter Brown - Manager Works In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Works requests and annual maintenance completed in a timely manner. Playgrounds inspected on a regular basis. Last Updated: 23-Oct-2017

Public Works Overheads


TARGET ON TARGET %

3.2.2.6 Complete maintenance and upgrades to Shire bridges in accordance with the Long Term Financial Plan


01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Maintenance activities have commenced on Shire bridges after a late start to the season. Works were delayed due to wet weather conditions. The main target this year is the Carbunup River which is waiting on dry conditions to complete. Last Updated: 25-Oct-2017

Survey and Design


TARGET ON TARGET %

3.2.2.7 Design ancillary carpark at Margaret River Youth Precinct

Chris Yates - Coordinator Technical Services, Survey and

Design

In Progress

01-Jul-2017 30-Jun-2018 30.00% 100.00%

ACTION PROGRESS COMMENTS: Works will be completed after the Margaret River Youth Precinct has been completed. Last Updated: 30-Oct-2017


TARGET ON TARGET %

3.2.2.11 Design Wallcliffe Road verge landscaping along frontage of Margaret River Youth Precinct


Design

In Progress

01-Jul-2017 30-Jun-2018 25.00% 100.00%

ACTION PROGRESS COMMENTS: Concept plan has been completed.



TARGET ON TARGET %

3.2.2.13 Complete carpark upgrades including the eastern car park expansion for the Margaret River Youth Precinct


01-Jul-2017 30-Jun-2021 30.00% 40.00%

ACTION PROGRESS COMMENTS: Survey and concept design completed. Works will be undertaken post completion of Youth Precinct Redevelopment. Last Updated: 27-Oct-2017


TARGET ON TARGET %

3.4.1.5 Work with Main Roads Western Australia to facilitate completion access road to Margaret River Airport


01-Jul-2017 30-Jun-2018 10.00% 40.00%

ACTION PROGRESS COMMENTS: Main Roads Western Australia progressing work as part of Perimeter Road. Last Updated: 31-Oct-2017


TARGET ON TARGET %

3.4.1.6 Provide survey design services Chris Yates - Coordinator Technical Services, Survey and

Design

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Survey and design services are in place, and are being provided. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.4.2.4 Design path upgrades identified in the Townsites Path Plan


Design

In Progress

01-Jul-2017 30-Jun-2021 10.00% 25.00%

ACTION PROGRESS COMMENTS: Design program for paths to commence in quarter two with expected completion for quarter three. Paths prioritised in accordance with endorsed Townsite Path Plan. Last Updated: 30-Oct-2017

Office of the CEO

Governance and Marketing

Governance


TARGET ON TARGET %

5.1.3.1 Complete and submit Statutory Compliance Return and remediate any errors within timeframes

Emma Rogers - Governance Officer

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur in quarter three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.4.1 Convene scheduled ordinary meetings of Council and special meetings of Council as called by the Shire President, Council or three elected members

Gary Evershed - CEO In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Ongoing Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.4.2 Monitor Council Meeting Decisions Action List Claire Schiller - Council Minutes & Agenda Officer

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Council Report was provided on 13 September 2017 of the Council Decision action list of from January to June 2017. The Council Meeting Decision Action List is updated following every meeting of Council and distributed to relevant staff for updates. A report on the June - December 2017 Council decision action list will be presented to Council at the March 2018 Council Meeting. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.4.3 Review Council delegations Emma Rogers - Governance Officer

Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled for quarter four of 2017-18 Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.3.1.4 Implement legislative compliance calendar Emma Rogers - Governance Officer

In Progress

01-Jul-2017 30-Jun-2020 95.00% 25.00%

ACTION PROGRESS COMMENTS: Legislative compliance calendar module on Synergy Soft is complete. Currently training relevant officers how to use. After training, will go live. Last Updated: 26-Oct-2017


TARGET ON TARGET %

5.6.2.4 Maintain Shire leadership and best practice governance policies including Code of Conduct for Councillors and Committee Members, and Governance Charter in 2017-18

Emma Rogers - Governance Officer

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Policies are continually reviewed under the Shire's annual policy framework. The policy register is presented to the Executive Leadership team quarterly. Last Updated: 25-Oct-2017

Marketing and Events


TARGET ON TARGET %

4.1.1.1 Maintain a positive collaborative relationship with the Margaret River Wine Association and promote the Margaret River Wine Region as Australia's premier wine region

Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Shire sponsoring Community Wine Fair on 10 December 2017 as part of 50 year celebration of Margaret River Wine. Positive relationship maintained with MRW decision not to hold Margaret River Marathon event. Last Updated: 20-Oct-2017


TARGET ON TARGET %

4.2.1.1 Administer the Capes Regional Organisation of Councils (CapeROC) events website in conjunction with the City of Busselton and Margaret River Busselton Tourism Association (MRBTA)


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Uptime maintained. JavaScript issue resolved in conjunction with MRBTA to resolve iframe viewing on old browsers. Last Updated: 20-Oct-2017


TARGET ON TARGET %

4.2.1.2 Support the production of Capes Regional Organisation of Councils (CapeROC) Calendar of Events in conjunction with the Margaret River Busselton Tourism Association (MRBTA)


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Spring calendar content provided in close liaison with City of Busselton. Calendar delivered as a tear out in Your Margaret River Magazine in September 2017. MRBTA confirmed an additional 4 quarterly publications have been budgeted for. Last Updated: 20-Oct-2017


TARGET ON TARGET %

4.2.2.1 Maintain a positive collaborative relationship with the Margaret River and Busselton Tourism Association (MRBTA) to measure visitor numbers and impacts and maximise visitor benefits to the shire


In Progress

01-Jul-2017 30-Jun-2021 25.00% 0.00%

ACTION PROGRESS COMMENTS: Ongoing production of the event calendar with quarterly format has improved accuracy and relevancy of content & provided a value-add to MRBTA's publication, the Your Margaret River Region Magazine. - Collaboration with event organisers of Cabin Fever, contracted by MRBTA. Joined Cabin Fever Event Committee, secured Shire President speaking opportunity at event launch and promotion of Shire event sponsorship. Strong working relationship established to share data on tourism website visits. Data collection scheduled for quarter three

in 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.2.4.1 Sponsor iconic and community events that showcase the shire to national and international audiences


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Successful execution of the Perth Wildcats NBL Preseason Challenge event, with sold out ticket revenue amounting to $12, 690. 6 Local corporate sponsors secured. Sponsorship agreements in place for all events taking place during the quarter. New sponsorship agreements signed for Augusta Adventure Festival, Cape to Cape Mountain Bike Race, Margaret River Golf Event and 12 Hour Mountain Bike event. Marketing materials to support sponsorship agreements delivered as appropriate for quarter. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.4.4.1 Develop and maintain a comprehensive suite of marketing materials, including foreign languages, to attract business investment


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Range of materials produced to support Shire-wide marketing activities including: Waste Guide, 3 Waste Information updates, Bin Sticker ads, Firebreak notice, Rates notice, Kids Club Parent Handbook, Community Statistics Infographic, Skatepark event collateral, School Holiday What's on collateral, Disability Access & Inclusion Plan ads, Peter Kenyon event ad, Spare Plinth Program ad, Surfers Rescue 365 program ads, YAC signage, Bushfood Conference materials, 4 library author events, Community Strategic Plan ads, Bushfire awareness ad, Winter burning ad, Kids Club Indigenous acknowledgement poster, Rec Centre Group Fitness Timetable, Beach closure signage, Woody Weeds Removal Program ads, Change of Wards system ads, Main Street Redevelopment ads, Certificate Templates, Environmental Sustainability Strategy design, 3 Community Update ads, 13 Community Consultation ads. Number of marketing materials produced to also support event sponsorship initiatives aimed at increasing visitation & investment in the region, including email marketing design banners online and print advertisements for Cape to Cape Mountain Bike Race, Augusta Adventure Race, Cinefest Oz and Cricket Master's Tour Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.5.2.1 Develop a Corporate Marketing Plan Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Plan in development and on track. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.5.2.2 Implement the Integrated Communication Plan Amanda Russell - Marketing & Events Officer

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Procurement of preferred supplier agreements for Graphic Design, Advertising completed. Updates to Style guide with new material content. Website content maintained across Corporate, Rec Centre, Caravan Parks and library blog. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.5.2.3 Monitor and administer functions of the Shire's website


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Administration of the Shire's website has run successfully over the quarter with a number of Officers across the organisation maintaining content areas. Training provided to new business unit representatives. Last Updated: 20-Oct-2017

Office of the CEO

CEO & Council Support


TARGET ON TARGET %

3.2.2.4 Undertake stage 1 of the Margaret River Cultural Centre redevelopment


01-Jul-2017 30-Jun-2019 25.00% 25.00%

ACTION PROGRESS COMMENTS: BDG appointed architects. Concept plans adopted. Funding secured Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.1.1.2 Maintain a positive relationship with the dairy industry and other agricultural sectors to achieve sustainable, value adding, diverse and innovative agriculture


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: A third food summit, 'Bush Tucker', was convened on 12 August with over 100 people in attendance. A collaboration between MRBTA, SWDC, MRWA and Tom Hayward has commenced regarding a Margaret River Food Brand. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.1.1.3 Encourage innovative agricultural practices including regenerative agriculture and permaculture


01-Jul-2017 30-Jun-2021 25.00% 25.00%



TARGET ON TARGET %

4.4.1.1 Convene regular meetings of the Industry Leaders Group


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Meetings have continued on schedule this quarter. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.4.2.1 Provide facilities to hold regular events with partners to act as a convenor of local businesses


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Meeting rooms are being used by Department of Transport, Office of the Honorable Jim Chown, GP Down South and Department of Community Services.



TARGET ON TARGET %

4.4.2.2 Support development of the small business sector in the shire


01-Jul-2017 30-Jun-2021 10.00% 0.00%

ACTION PROGRESS COMMENTS: MRCCI Small Business Awards attended in July 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.4.4.2 Implement key signature projects of the Economic Development Strategy in accordance with budget allocation


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Research conducted over the quarter to refine draft plan. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.4.4.3 Undertake reciprocal visits to Haining and maintain low key friendly relationship with the Vietnam City of Dong Hoi

Gary Evershed - CEO Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: Some preliminary planning will occur in quarter two of 2017-18, but full planning will occur for a visit to Haining in the 2018-19 financial year. Last Updated: 31-Oct-2017


TARGET ON TARGET %

4.4.4.4 Identify opportunities to collaborate with the South West Development Commission, key stakeholders, local peak industry bodies, other tiers of government and the community sector to maximise


01-Jul-2017 30-Jun-2021 25.00% 25.00%

sustainable economic development

ACTION PROGRESS COMMENTS: Community session held on 21 September to promote grant opportunities. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.4.4.6 Monitor industry efforts to establish a South West Food Alliance and respond to requests for assistance


Development

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%



TARGET ON TARGET %

4.5.1.1 Work with Margaret River Education Campus Board to support their efforts to improve the vitality of the campus, including youth entrepreneurship and digital economies


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: CEO is working as an independent Chair of Margaret River Education Campus and with Curtin University's Sustainability Policy Institute to foster more activity at the campus. Meetings held on schedule over the quarter. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.1.1 Host information presentation and advertising campaign for potential Councillors aimed at attracting a competitive field of high quality candidates

Gary Evershed - CEO Completed 01-Jul-2017 30-Jun-2020 100.00% 100.00%

ACTION PROGRESS COMMENTS: Preparation for elections conducted on schedule, with an information session held in September 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.1.2 Partner with Western Australian Electoral Commission to conduct the biennial election program by postal voting


01-Jul-2016 30-Jun-2021 50.00% 50.00%

ACTION PROGRESS COMMENTS: Preparations for election on schedule, with the election to occur in quarter two of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.1.3 Conduct election of Shire President and Deputy President and appointment of Councillors to committees


01-Jul-2017 30-Jun-2020 0.00% 0.00%

ACTION PROGRESS COMMENTS: This is scheduled to occur in quarter two and three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.1.4 Conduct comprehensive Councillor induction program following elections including training in the Rules of Conduct Regulations


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Comprehensive program of workshops is being conducted. Last Updated: 26-Oct-2017


TARGET ON TARGET %

5.1.1.5 Conduct Strategic Planning Days with Council in November/December 2017 and February/March 2018 and as required


01-Jul-2017 30-Jun-2020 25.00% 0.00%

ACTION PROGRESS COMMENTS: Preparations underway for Councillor strategic planning day on 15 November 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.1.6 Conduct a comprehensive Councillor development and capacity building program using Western Australian Local Government Association (WALGA) modules and other identified courses


01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled for quarter two of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.1.7 Conduct Councillor briefing sessions prior to Ordinary Council Meetings and bring a record of briefings to Council Meetings on a quarterly basis


01-Jul-2017 30-Jun-2020 25.00% 25.00%

ACTION PROGRESS COMMENTS: Briefings occurred on schedule throughout quarter one. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.2.1 Develop the Shire as a values based and driven organisation


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: New suite of Shire values has been adopted and is being implemented. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.2.2 Facilitate staff participation in the Local Government Professionals Australia Professional Development Conference


01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This action is scheduled for quarter three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.2.3 Participate in suitable programs with a wider community benefit that demonstrate good corporate citizenship


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: CEO won the state Lighthouse Award for organisational access and inclusion in 25 August 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.2.4 Promote and support Women in Leadership program to foster greater participation of female Councillors and staff into leadership positions


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Undertaking review of the leadership programs. Planning meeting held with internal working group on 16 August 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.2.6 Conduct of review of Shire governance processes through a Councillor/ELT survey followed by an informal workshop with potential involvement from WALGA and the Department of Local Governments and Communities


01-Jul-2017 30-Jun-2018 50.00% 50.00%

ACTION PROGRESS COMMENTS: Planning underway, with implementation scheduled post elections. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.4.4 Conduct open information workshops for Councillors and closed strategic planning workshops at least three times annually


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Being convened in public unless confidential under the LGA Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.5.13 Participate and convene CapeROC meetings and provide secretariat service in 2017, and transfer to the City of Busselton in 2018


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Administration moved to City of Busselton for 2017-18. Processes around agenda and minutes reviewed and greater probity implemented. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.5.13 Convene tri annual meetings of the Audit and Risk Management Committee


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Meetings held on schedule. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.4.4.3 Conduct a minimum of two all of staff meetings per annum


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: All of staff meeting held 14 July 2017. Second meeting scheduled for Christmas 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.6.1.1 Implement a continuous improvement program across the organisation


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Continuous Improvement Register reported on schedule to ELT. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.7.1.11 Benchmark Shire services against other WA local government e.g. financial benchmarks


01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Financial benchmarks scheduled for Councillor Strategic Planning Day in November 2017. Last Updated: 25-Oct-2017

Sustainable Development

Heath, Waste and Ranger Services

Environmental Health


TARGET ON TARGET %

1.1.3.2 Monitor environmental waters (recreational) through monthly (seasonal) sampling

Kim Nolan - Coordinator Environmental Health & Events

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Recreational Waters Microbiological Monitoring Program is overseen by the Department of Health Western Australia. Sampling is undertaken by the Shire's Environmental Health Officers. The sampling season runs from November 2017 to April 2018. Should results be unsuitable for water activities alerts are issued. Sample sites include popular river and coastal locations. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.1.2.1 Provide events application and approval process


In Progress

01-Jul-2016 30-Jun-2020 25.00% 25.00%

ACTION PROGRESS COMMENTS: There were 24 event applications received and 9 events staged. Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.1.3 Manage education, advocacy and planning campaigns for improved environmental health outcomes for the community


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: In support of a statewide campaign initiated by the Department of Health Food Unit as a response to a spike in food borne illness associated with the consumption of eggs - the sampling of eggs and equipment associated with their processing was undertaken, interviews completed with selected egg producers, food businesses and literature provided. Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.2.9 In conjunction with the Department of Health, develop a documented Environmental Health Emergency Response Support Plan for use in the event of an emergency


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: Preliminary research undertaken awaiting information from the Department of Health. Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.2.11 Respond to public health risks in the event of an emergency


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: No emergency occurred over this quarter. Response network is established with the Department of Health Western Australia and the Regional Public Health Unit. Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.3.1 Conduct regular assessments of food premises, public buildings, caravan parks, skin penetration establishments and lodging houses (backpackers)


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Assessment programs are in place and ongoing. This quarter included: Food businesses - 79 Public buildings - 1 Caravan parks - 1 Lodging House/Back Packers - 1 Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.6.3.3 Implement Public Health Plan Kim Nolan - Coordinator Environmental Health & Events

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: This is a requirement anticipated to be completed within 2 years from the implementation of part 5 (anticipated by 2021) of the recently gazetted Public Health Act 2016. Crucial to the development of a local public health plan is that it falls within the framework of the state governments' public health plan - which is currently being developed. Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.3.4 Maintain licensing and approval function of various activities within the Shire (caravan parks, lodging houses, food premises, offensive trades)


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Licensing of new premises is undertaken as well as annual renewals. Total premises/businesses: Food businesses registered/notified - 390 (includes community/sporting/charitable organisations) Caravan Parks/camping grounds - 12 Lodging houses (backpackers) - 8 Skin penetration establishments - 3 Public buildings - 53. Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.3.5 Manage the control of vector-borne diseases and pest control in the community


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Mosquito monitoring program (mosquito borne disease) is currently being developed - equipment has been purchased. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.6.3.6 Process applications for health approval to ensure dwellings, buildings and activities of local premises are compliant with relevant health standards


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Total applications over quarter one - 180 Food business - 18 Section 39 certificates (liquor licence) - 5 Waste water treatment/disposal - 26 Drinking water test - 7 Planning applications - 40 Building applications - 2 Events - 24 Last Updated: 18-Oct-2017


TARGET ON TARGET %

2.6.3.7 Respond to complaints for environmental health intervention in response to perceived or real threats to public or environmental health within the community


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: 3 noise complaints were responded to over this quarter involving unreasonable noise from: Construction site, Parties/music, Birds/animals. Keeping of poultry - 1 Odour - 4 Food - 1 Pesticide overspray - 1 Sewage spill - 1



TARGET ON TARGET %

2.6.3.8 Undertake sampling of specified local businesses and local environments to provide information as to the current level of risk posed by the activity (food, water, aquatic facilities and recreational waters)


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: This is ongoing and is prioritised according to seasonal activity or use of areas and businesses by the public. Scheduled water sampling is limited to aquatic facilities and recreational waters (targets do vary owing to sporadic/seasonal closure of sites or new sites coming on line). Incidental sampling is undertaken to check waste water quality & non scheme water at food premises: Aquatic (pools) - 35 Drink water - 7 Last Updated: 18-Oct-2017


TARGET ON TARGET %

5.1.5.3 Participate in environmental health regional meetings and events


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Environmental Health regional meetings are normally held quarterly and are attended by staff. This includes attending workshops/seminars in relation to current and emerging issues. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.1.5.4 Work with Regional Public Health Units (RPHU) to reduce the spread of infectious disease in the community as required


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: 1 Notifiable disease notification was received and interviewed for Ross River Virus.



TARGET ON TARGET %

5.7.1.4 Complete Local Government data collection and reporting requirements for environmental health


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Data collection is ongoing. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.7.1.5 Undertake Food Act 2008 reporting Kim Nolan - Coordinator Environmental Health & Events

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Data collection has occurred and reported to the Department of Health on 8 August 2017. Last Updated: 18-Oct-2017

Rangers Services


TARGET ON TARGET %

2.6.1.1 Implement Fuel Hazard Reduction and Firebreak Notice, including program improvements from contractor, community, BFAC and SAC feedback

Michael O'Regan - Coordinator Ranger Services


ACTION PROGRESS COMMENTS: Firebreak notice has been reviewed and updated in line with consultation. Endorsed by council and was sent to all listed ratepayers in the week of 13 October 2016. Last Updated: 20-Oct-2017


TARGET ON TARGET %

2.6.1.2 Maintain an up to date procedures manual in Rangers Services


In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Procedures related to summer season high demand areas are being reviewed for best practice. Last Updated: 20-Oct-2017


TARGET ON TARGET %

2.6.1.4 Provide Rangers regulatory services Michael O'Regan - Coordinator Ranger Services

In Progress

01-Jul-2017 30-Jun-2021 30.00% 25.00%

ACTION PROGRESS COMMENTS: Rangers are entering into the summer season and regulatory services are increasing. A seasonal Ranger will be employed to assist fulltime Rangers from Nov 2017-May 2018. Last Updated: 20-Oct-2017


TARGET ON TARGET %

2.6.1.5 Develop and implement a Cat Local Law Michael O'Regan - Coordinator Ranger Services

In Progress

01-Jul-2017 30-Jun-2018 20.00% 0.00%

ACTION PROGRESS COMMENTS: Local law has been reviewed and is in draft format awaiting review by the Shire's Legal Coordinator. Scheduled for completion in quarter four. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.6.1.6 Review Dog Exercise Areas Michael O'Regan - Coordinator Ranger Services

In Progress

01-Jul-2017 30-Jun-2018 10.00% 0.00%

ACTION PROGRESS COMMENTS: Coordinator is working with the Shire's Community and Corporate Planner to identify key stakeholders and engage community consultation. Scheduled for quarter three of 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

2.6.1.7 Review Firebreak inspection program to incorporate outcomes of Bushfire Risk Management Plan


In Progress

01-Jul-2017 30-Jun-2018 35.00% 25.00%

ACTION PROGRESS COMMENTS: Coordinator has reviewed and updated the firebreak inspection module. Changes to software and technology will improve service delivery and firebreak compliance. Last Updated: 20-Oct-2017


TARGET ON TARGET %

2.6.1.17 Undertake upgrades to dog handling equipment


In Progress

01-Jul-2017 30-Jun-2020 30.00% 25.00%

ACTION PROGRESS COMMENTS: Coordinator is purchasing Personal Protective Clothing for Rangers when cleaning kennels at the Animal Management Facility. Also long sleeve gloves when handling animals. Last Updated: 23-Oct-2017

Waste Services


TARGET ON TARGET %

1.1.3.1 Implement Landfill Environmental Improvement Plan

Ruth Levett - Manager Waste, Health & Ranger Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Updating of the Slope and Seepage Modelling and Landfill Closure Management Plan (LCMP) has progressed over this quarter, including revision of the LCMP contour ratios. It was calculated that 65,500m3 available airspace is remaining for landfill capacity from a waste mass survey conducted at end of September 2016. Cell two liner design was also changed due to insufficient clay material of the required permeability available on site. The LCMP has been updated to include revised contours. Due to the purchase of a landfill compactor, it is estimated that the life of the landfill can be extended by up to two years. Therefore the completion date can now be amended to 30 June 2022, giving a further two years to plan for closure and future use of the site. The latest plan to further extend the life of the landfill will require a new or revised LCMP to accommodate the changes. This project will not be progressed until all landfill changes have been approved by DWER. Last Updated: 06-Oct-2017


TARGET ON TARGET %

1.3.1.2 Complete a Masterplan for waste disposal for the sustainable management of domestic, commercial and industrial waste streams including resource recovery, recycling and processing


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Design procurement information in preparation. This project will be confirmed as part of the master plan for waste management that includes the Davis Road site future use. Whilst the

end date will not change, the extension of the landfill life has reduced the urgency to plan this. Tender documents completed, scheduled for October 2017, completion of project scheduled within 2017-18 financial year. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.3.1.3 Manage sampling and monitoring requirements of landfill and septage plant in accordance with Department of Water, Environment and Regulation (DWER) environmental licence requirements


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Sampling and Monitoring of landfill progressively being undertaken. Continual monitoring undertaken as a requirement of the landfill licence. Last Updated: 06-Oct-2017


TARGET ON TARGET %

1.3.1.4 Management of kerbside collection contracts (domestic and recycling)


In Progress

01-Jul-2017 30-Jun-2021 70.00% 25.00%

ACTION PROGRESS COMMENTS: The kerbside collection contract to Warren Blackwood Waste contract recently novated to new owner Cleanaway. Management of kerbside collection contracts are ongoing and no reportable issues arising this quarter. An audit of services is nearing completion with synchronised collections and charges for residential and commercial services. Last Updated: 06-Oct-2017


TARGET ON TARGET %

1.3.1.5 Management of Shire waste facilities (including transfer stations, landfill, septage plant) to Department of Water, Environment and Regulation (DWER) Environmental licence requirements

Simon Woodward - Waste Services Coordinator

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Shire waste facilities are being managed in accordance with the licence. Groundwater sampling and analysis undertaken in accordance with Department of Environment Regulation licence condition. A hazardous material call-out and facility closure from chemical spill of unknown commercial skip bin content reported in quarter one. De-contamination of site and removal of chemicals occurred, with an internal incident investigation conducted and reporting to Department of Environment Regulation. Final annual groundwater sampling event undertaken by appointed contractor Emerge and Associates who are compiling the reports and historical trend analysis for both Wallis and Davis Road facilities to make available to submit to DER prior to 1 March 2017.

Ground water sampling and monitoring events undertaken at both Wallis and Davis Road facilities. 2016-2017 DER Census and NPI report completed and submitted. Leachate generation managed on-site during winter period. Last Updated: 20-Oct-2017


TARGET ON TARGET %

1.3.1.6 Progress Regional Waste Management Initiatives with City of Busselton and South West Regional Local Governments


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: High level due diligence of potential sites being undertaken with other south west local governments. Dialogue will continue with all parties and will be reviewed as part of the Master Plan for waste. On-going participation in regional meetings and CAPEROC waste officers group. Last Updated: 06-Oct-2017


TARGET ON TARGET %

1.3.1.7 Pursue grants to support and or expand waste service delivery and infrastructure development in line with strategic goals as required


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: One new grant opportunities has arisen over this quarter, an application for a Feasibility Study of an Organics Waste Treatment Facility has been submitted to the Waste Authority. The next quarter a Regional Grant application will be made for a weighbridge and associated infrastructure at Davis Road. Grant opportunities will be pursued as part of the proposed Resource Recovery Facility. Last Updated: 06-Oct-2017


TARGET ON TARGET %

1.3.2.2 Implement Strategic Waste Management Plan Ruth Levett - Manager Waste, Health & Ranger Services

Not Started

01-Jul-2017 30-Jun-2021 0.00% 25.00%

ACTION PROGRESS COMMENTS: Awaiting finalisation of the Strategic Waste Management Plan. Deferred pending Feasibility Study and master plan development. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.3.3.1 Implement initiatives to reduce corporate waste generated through Shire's operations


In Progress

01-Jul-2017 30-Jun-2021 80.00% 25.00%

ACTION PROGRESS COMMENTS: Program introduced in the main administration building, separation of general waste and recycling, food waste diversion into the kitchen garden and cardboard recycling. Last Updated: 06-Oct-2017


TARGET ON TARGET %

2.6.2.10 Maintain Disaster Debris Management Plan, locally and regionally


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: This action is ongoing. Pending Department of Health Draft Plan due in 2017. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.2.9 Develop a Master Plan for Waste Services Ruth Levett - Manager Waste, Health & Ranger Services

In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: This is a priority for this financial year, anticipated completion is June 2017. The tender for a Feasibility Study that will form the basis of the Master Plan, is scheduled for October 2017, to be finalised June 2018. Last Updated: 06-Oct-2017


TARGET ON TARGET %

5.7.2.3 Complete state government data collection and reporting requirements for waste services


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Data collection and reporting continually being undertaken. On-going program. Last Updated: 06-Oct-2017

Planning and Development Services

Building approvals and inspections


TARGET ON TARGET %

2.6.1.14 Provide building approvals and compliance service

Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Ongoing core business as required based upon receipt of applications. Total number of Dwelling Permits issued from July to September was 83 with the total value of construction value being $27,715,330. On a pro-rata basis this is a higher value and number of dwellings than the previous years from 2012. Last Updated: 19-Oct-2017


TARGET ON TARGET %

2.6.1.15 Provide swimming pool compliance monitoring


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Ongoing core business as required based upon receipt of applications, inspections undertaken on a regular basis. Full inspections of all pools due in 2018-19. Last Updated: 25-Oct-2017

Statutory Planning


TARGET ON TARGET %

1.2.1.1 Review and update the Local Energy Action Plan (LEAP - Living Smart, Energy Audits, Carbon Offsets, Community Education) and continue implementation of actions which include the community energy education program and carbon neutral tree planting program for 2017-18


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: LEAP audit completed. Purchase order forwarded for carbon offsets and date set for Living Smart workshops for March and April 2018. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.2.1.2 Undertake monitoring of Carbon Emissions Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Planet footprint monitoring being undertaken, first quarter reporting due in first part of second quarter. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.4.1.6 Implement Biodiversity Incentive Strategy Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 50.00% 25.00%

ACTION PROGRESS COMMENTS: Appointed properties to the stewardship grants programme. Scheme Amendment 48 has been gazetted, protecting approximately 406ha of remnant vegetation under the Bushland Protection Zone. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.4.1.7 Require detailed investigations of remnant vegetation and surface drainage areas at the Structure Plan stage, and ensure environmental improvements through the development process


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Structure plans reviewed as submitted. A final version of the Structure Plan for the future stages of the Brookfield subdivision has been received following assessment and modifications by the proponent, which includes the retention of a significant stand of remnant vegetation. Discussion have also been ongoing regarding the proposed Structure Plan for Lot 21 Caves Road, Hamelin Bay which would see a significant amount of remnant vegetation transferred to the National park. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.6.1.1 Implement the Leeuwin Naturaliste Ridge Statement of Planning Policy


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Ongoing task as required via assessment of development applications, structure plans and scheme amendments. The Shire has participated in discussions with the Department of Planning in their preparation of the Leeuwin Naturaliste Sub-Regional Planning Strategy, which has been released for public consultation. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.6.1.2 Implement the Local Planning Strategy Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Local Planning Strategy being implemented. Modifications to include Bushland Protection provisions and the outcome of the Local Tourism Planning Strategy given final approval by the WAPC and the LPS updated accordingly. Last Updated: 19-Oct-2017


TARGET ON TARGET %

3.1.1.1 Implement East Margaret River District Structure Plan


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: East Margaret River District Structure Plan to be a relevant consideration in future rezoning of growth areas. Has been utilised in discussions around the Perimeter Road and future road connections. Last Updated: 19-Oct-2017


TARGET ON TARGET %

3.1.1.2 Provide planning services Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Ongoing core business. 124 planning approvals have been issued between July to September 2017, with 34 new lots created. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.1.1.3 Commence review of the Local Planning Scheme No 1 followed by the Local Planning Strategy


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Scheme under constant review with amendment processed where necessary Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.1.2.3 Develop policy for tree and vegetation preservation and land clearing offsets


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: This policy is being prepared and will be reported to Council in November. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.2.3.1 Implement recommendations from the Affordable Housing Strategy


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Density bonus (or small houses) policy under preparation. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.3.1.1 Ensure development consistent with the landscape and character policies and provisions of the Leeuwin Naturaliste Ridge Statement of Planning Policy


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Planning core business implemented on an ongoing basis. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.3.1.2 Maintain the Shire's local heritage inventory list Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Planning core business maintained on an ongoing basis. Last Updated: 25-Oct-2017

Strategic Planning


TARGET ON TARGET %

1.2.2.1 Install improved lighting control and water heating at the Margaret River Recreation Centre


In Progress

01-Jul-2017 30-Jun-2018 15.00% 0.00%

ACTION PROGRESS COMMENTS: Centralised lighting and water efficiency equipment has been purchased and is scheduled to be installed after re-tiling of recreation centre floors. This work is scheduled for quarter four. Last Updated: 25-Oct-2017


TARGET ON TARGET %

1.2.3.2 Support community based projects aimed at assisting the Shire in sourcing 20% of its energy from renewable energy sources


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Support being provided to the Augusta Margaret River Clean Community Energy group. Data and information provided to the group together with promotion. Last Updated: 19-Oct-2017


TARGET ON TARGET %

3.1.2.2 Based on environmental, social and aesthetic criteria, identify those areas which may and may not be suitable for extractive industries


In Progress

01-Jul-2017 30-Jun-2018 60.00% 0.00%

ACTION PROGRESS COMMENTS: Assessment of resource requirements, potential constraints and areas of opportunity has been undertaken. A draft policy position to be presented to Council in the November in conjunction with other policies. This work is scheduled for quarter two in 2017-18. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.3.1.3 Implement the Developer Contributions Policy for the whole shire


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Development Contributions Amendment No 35 is now gazetted and policy is now being prepared Last Updated: 25-Oct-2017

Sustainability and Environment


TARGET ON TARGET %

1.2.1.3 Implement Climate Change Response Plan and renew every four years


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Limestone cliff stability assessment was completed in June 2017 and priority actions have been undertaken including updating public mapping information. Signage for at risk cliff areas have been prepared and will be installed in the second quarter. Structural engineering report for Surfers Point completed and remedial actions planned. CAPS grant secured for review of coastal path location and for ongoing beach monitoring. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.2.3.1 Host Educational workshops. Nick Logan - Manager Planning And Development Services

In Progress

01-Jul-2017 30-Jun-2021 5.00% 25.00%

ACTION PROGRESS COMMENTS: Community education options are to be discussed with the next meeting of the Sustainability Advisory Committee. Last Updated: 19-Oct-2017


TARGET ON TARGET %

1.6.1.3 Finalise for Council adoption and commence the implementation of actions from the Environmental Sustainability Strategy


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Environmental Sustainability Strategy has been finalised and will be presented to Council seeking final approval in November 2017. Last Updated: 19-Oct-2017


TARGET ON TARGET %

3.1.2.1 Finalise the review of the Witchcliffe Village Strategy


In Progress

01-Jul-2017 30-Jun-2018 35.00% 25.00%

ACTION PROGRESS COMMENTS: Consultation with all relevant stakeholders is ongoing. Engagement with potential service providers has been undertaken. Potential servicing options have been fully canvassed with further feedback from the Water Corporation imminent prior to finalising the strategy review. Last Updated: 20-Oct-2017


TARGET ON TARGET %

3.2.1.2 Implement Adopted Structure Plans for new residential communities


In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Implemented progressively via subdivision approvals. Last Updated: 25-Oct-2017


TARGET ON TARGET %

3.2.1.3 Seek to identify suitable joint venture partner to develop and manage the proposed Augusta Retirement Village


In Progress

01-Jul-2017 30-Jun-2018 25.00% 25.00%

ACTION PROGRESS COMMENTS: On schedule over quarter. Last Updated: 25-Oct-2017


Legal


TARGET ON TARGET %

3.2.1.1 Sell Churchill Avenue property in the Margaret River Main Street upgrade to raise revenue for the town centre upgrade

Ian McLeod - Legal Services Coordinator

In Progress

01-Jul-2017 30-Jun-2019 50.00% 25.00%

ACTION PROGRESS COMMENTS: Churchill Ave property is currently being advertised for $849,000. A valuation was obtained in June 2017, and the Shire is likely to auction the property in Spring or Summer 2017-18 with the new valuation as the reserve price. Last Updated: 25-Oct-2017


TARGET ON TARGET %

4.4.3.4 Manage commercial leases Ian McLeod - Legal Services Coordinator

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: The Shire has commercial leases in place for the White Elephant Café in Gnarabup and for the Old Settlement. Most of the management issues in relation to the Old Settlement have been resolved, but due to nature of the activity on the site and future development plans there is likely to be further management issues in the foreseeable future. Commercial leases for the Talingup Augusta Airport have approved by the Minister for Lands and executed. Last Updated: 20-Oct-2017



TARGET ON TARGET %

4.4.4.5 Work with Cowaramup Resort Developer to facilitate establishment of a resort

Dale Putland - Director Sustainable Development

In Progress

01-Jul-2017 30-Jun-2021 25.00% 25.00%

ACTION PROGRESS COMMENTS: Discussions continuing with Developer in relation to their planned establishment of resort and current operational requirements for Cowaramup Transfer Station to remain in use. Review of waste operations planned in 2017 will provide analysis of current and projected future demand for waste services and evaluate need and location of transfer station if required. It is anticipated that discussions with developer will be ongoing in 2017 to advice this project Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.1.12 Review Sustainable Development Business Unit plans for directorate in line with strategic direction


In Progress

01-Jul-2017 30-Jun-2021 20.00% 25.00%

ACTION PROGRESS COMMENTS: Waste services currently preparing for EOI for preparation of a waste strategy which will guide business plan Planning and building services have reviewed processes and workloads. Ranger’s team is reviewing processes and priotisation of tasks. Last Updated: 25-Oct-2017


TARGET ON TARGET %

5.2.3.6 Implement short term priorities of the Land Asset Management Plan

Ian McLeod - Legal Services Coordinator

In Progress

01-Jul-2017 30-Jun-2021 50.00% 25.00%

ACTION PROGRESS COMMENTS: A scheme amendment report has been approved by Council for Lot 27 Greenhill Road and is awaiting WAPC approval. The Shire is still awaiting freehold conversion of 3 lots in Augusta and has recently met with the department of lands. Last Updated: 20-Oct-2017


TARGET ON TARGET %

5.6.2.8 Review and update procedures for Sustainable Development directorate


Not Started

01-Jul-2017 30-Jun-2021 0.00% 0.00%

ACTION PROGRESS COMMENTS: This work is scheduled for quarter three and four of 2017-18. Last Updated: 25-Oct-2017


11.4 Corporate and Community Services 11.4.5 LIST OF PAYMENTS FOR SEPTEMBER 2017

Attachment 1 – List of Payments for September 2017

CHQ Date Name Description Amount 42219 05-09-2017 Bankwest Credit Card Charges 10,850.63$

42220 05-09-2017 City Of Wanneroo Reimbursement 2,463.94$

42221 05-09-2017 Newsxpress Margaret River Subscriptions 70.80$

42222 12-09-2017 BCITF BCITF Return 6,583.58$

42223 12-09-2017 Newsxpress Margaret River Subscriptions 209.64$

42224 12-09-2017 Petty Cash - Margaret River Petty Cash Recoup 257.10$

42225 19-09-2017 Petty Cash - Margaret River Petty Cash Recoup 222.40$

42226 26-09-2017 Australian Institute Of Building Surveyors (WA Chapter) Subscriptions and Training 1,350.00$

42227 26-09-2017 Petty Cash Augusta Historical Museum Petty Cash Recoup 267.95$

42228 26-09-2017 Petty Cash Turner Caravan Park Petty Cash Recoup 186.45$

Total of Cheque Payments for September 2017

$ 22,462.49

EFT Date Name Description Amount EFT60863 04-09-2017 AMP Bank Ltd Term Deposit 2,500,000.00$

EFT60864 04-09-2017 ING Bank (Australia) Term Deposit 2,500,000.00$

EFT60865 05-09-2017 Felicity Ann Haynes Councillor Allowance 1,802.41$

EFT60866 05-09-2017 Ian Earl Councillor Allowance 5,446.66$

EFT60867 05-09-2017 Kimberley Ronald Hastie Councillor Allowance 1,802.41$

EFT60868 05-09-2017 Kylie Kennaugh Councillor Allowance 2,602.41$

EFT60869 05-09-2017 Michael Robert Smart Councillor Allowance 1,802.41$

EFT60870 05-09-2017 Pam Townshend Councillor Allowance 1,802.41$

EFT60871 05-09-2017 Peter Lane Councillor Allowance 1,802.41$

EFT60872 05-09-2017 34 Degrees Blue (Tenardi Family Trust) Kiosk Stock 162.00$

EFT60873 05-09-2017 AAA Southwest Electrical Tagging Testing and Tagging 1,056.00$

EFT60874 05-09-2017 AMR Roofing Roofing Contractor 7,018.00$

EFT60876 05-09-2017 Alana Holben Gym Classes 100.00$

EFT60877 05-09-2017 Amity Signs And Industrial Products Signs 444.40$

EFT60878 05-09-2017 Aquatic Services WA Pty Ltd Equipment Maintenance 10,395.00$

EFT60879 05-09-2017 Arbor Guy Tree Management 20,869.20$

EFT60880 05-09-2017 Augusta Ball Committee Donation 200.00$

EFT60881 05-09-2017 Augusta Community Resource Centre Inc Advertising 180.00$

EFT60882 05-09-2017 Augusta Hardware - Town Hardware Supplies 119.00$

EFT60883 05-09-2017 Australian Postal Corporation Postage 10,825.66$

EFT60884 05-09-2017 Australian Services Union Union Fees 3,459.80$

EFT60885 05-09-2017 Australian Taxation Office - PAYG PAYG Tax 101,312.00$

EFT60886 05-09-2017 Bang the Table Pty Ltd Software Licence 15,675.00$

EFT60887 05-09-2017 Benara Nurseries Horticultural Supplies 1,247.62$

EFT60888 05-09-2017 Big Rock Electrical Electrical Contractor 522.50$

EFT60889 05-09-2017 Boss Office Choice Stationery 83.50$

EFT60890 05-09-2017 Brooks Hire Service Pty Ltd Equipment Hire 7,704.15$

EFT60891 05-09-2017 Brownes Foods Operations Pty Ltd Staff Amenities 100.73$

EFT60892 05-09-2017 Bunnings Group Limited Hardware Supplies 297.84$

EFT60893 05-09-2017 Burke Air Pty Ltd Air Con Maintenance 1,905.20$

EFT60894 05-09-2017 CSJV Cowaramup Bond Refund 42,167.23$

EFT60895 05-09-2017 Cemeteries & Crematoria Association of WA Subscriptions 120.00$

EFT60896 05-09-2017 Child Support Agency Child Support Deductions 209.37$

EFT60897 05-09-2017 Civil & Structural Engineers Engineering Services 1,078.00$

EFT60898 05-09-2017 Coca-cola Amatil Kiosk Stock 98.18$

EFT60899 05-09-2017 Cookies Galore Kiosk Stock 73.50$

EFT60900 05-09-2017 Creative Corner Inc Sponsorship 11,000.00$

EFT60901 05-09-2017 Danielle Parish Reimbursement 360.00$

EFT60902 05-09-2017 Data #3 Limited Software Licence 452.66$

EFT60903 05-09-2017 David Kingsley Binks Crossover Subsidy 285.00$

EFT60904 05-09-2017 Dell Computer Pty Ltd Equipment Maintenance 2,090.00$

EFT60905 05-09-2017 Down South Wholesalers Wholesale Supplies 659.51$

EFT60906 05-09-2017 Dr Chloe Lovelidge Employee Assistance Program 320.00$

EFT60907 05-09-2017 Enviroflow Plumbing & Gas Plumbing Contractor 298.10$

EFT60908 05-09-2017 Fulton Hogan Industries Pty Ltd Road Maintenance 5,632.00$

EFT60909 05-09-2017 Gary Evershed Reimbursement 643.46$

EFT60910 05-09-2017 Gozzi's Gas & Plumbing Service Plumbing Contractor 501.99$

EFT60911 05-09-2017 Graeme William Davis Honorarium Fee 600.00$

EFT60912 05-09-2017 Gregory Keven Hopkins Sponsorship 200.00$

EFT60913 05-09-2017 Griffin Stene Keen Sponsorship 500.00$

EFT60914 05-09-2017 HRCWA - Height Safety Recertification Company Building Maintenance 3,350.00$

EFT60915 05-09-2017 Hanson Construction Materials Pty Ltd Road Maintenance 1,182.50$

EFT60916 05-09-2017 Hart Sport Gym Equipment 313.40$

EFT60917 05-09-2017 J And P Group Pty Ltd (atf Kingscape Unit Trust) Plant and Equipment 5,000.00$

EFT60918 05-09-2017 Jason Signmakers Signs 4,278.45$

List of Payments for the Month of September 2017

Page 1 of 8

List of Payments for the Month of September 2017EFT60919 05-09-2017 Jb Hi Fi Group Pty Ltd Electrical Goods 1,182.00$

EFT60920 05-09-2017 John Andrew Rice Sponsorship 500.00$

EFT60921 05-09-2017 Ken Rouw Sponsorship 500.00$

EFT60922 05-09-2017 Kestral Computing Pty Ltd Software Licence 13,351.80$

EFT60923 05-09-2017 Kleenheat Gas Usage and Service Charges 161.66$

EFT60924 05-09-2017 Leeuwin Tyres Vehicle Maintenance 9,580.00$

EFT60925 05-09-2017 Leeuwin Window Cleaning Window Cleaning 866.00$

EFT60926 05-09-2017 Living Springs Water Supply 31.50$

EFT60927 05-09-2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 2,515.62$

EFT60928 05-09-2017 Margaret River Fencing Fencing Contractor 550.00$

EFT60929 05-09-2017 Margaret River Mini Earthworks Earthworks 462.00$

EFT60930 05-09-2017 Margaret River Retravision Electrical Goods 517.00$

EFT60931 05-09-2017 Margaret River Steel Products Steel Modifications 1,064.25$

EFT60932 05-09-2017 Margaret River Tilt Tray and Towing Service Vehicle Recovery 825.00$

EFT60933 05-09-2017 Margaret River Timber and Hardware Hardware Supplies 422.56$

EFT60934 05-09-2017 Marius Dakin Sponsorship 500.00$

EFT60935 05-09-2017 Megan Smith Reimbursement 43.45$

EFT60936 05-09-2017 Oscar Adrian Reimbursement 192.90$

EFT60937 05-09-2017 PFD Food Service Pty Ltd Kiosk Stock 133.05$

EFT60938 05-09-2017 Paperscout Pty Ltd Printing & Graphic Design 341.00$

EFT60939 05-09-2017 Paul Gerrard Fitzgerald Roofing Contractor 4,402.20$

EFT60940 05-09-2017 Paul John Creaney Sponsorship 500.00$

EFT60941 05-09-2017 Pay-plan Pty Ltd (Salary Packaging Administration Supplier's Salary Sacrifices 91.48$

EFT60942 05-09-2017 Quality Traffic Management Pty Ltd Traffic Management 23,006.25$

EFT60943 05-09-2017 Repco Margaret River Parts and Supplies 125.79$

EFT60944 05-09-2017 River Fresh IGA Grocery Supplies 209.00$

EFT60945 05-09-2017 Robeena Jane Hewson Sponsorship 200.00$

EFT60946 05-09-2017 Ross Shepheard Carpentry Service Building Maintenance 550.11$

EFT60947 05-09-2017 Sigma Chemicals Minor Equipment 2,650.00$

EFT60948 05-09-2017 Simpson Builders Pty Ltd (Douglas Simpson) Building Contractor 30,637.93$

EFT60949 05-09-2017 South West Zone Of The WA Local Government Association Subscriptions 600.00$

EFT60950 05-09-2017 Southern Workwear And Ammo Protective Clothing 184.50$

EFT60951 05-09-2017 Spraymow Services (Echo Field Pty Ltd) Landcare Services 2,485.12$

EFT60952 05-09-2017 St John Ambulance Association Margaret River Training 160.00$

EFT60953 05-09-2017 Winc Australia Pty Ltd (former Staples) Stationery 718.29$

EFT60954 05-09-2017 Synergy Usage and Service Charges 3,794.45$

EFT60955 05-09-2017 Taj Thomas Sponsorship 500.00$

EFT60956 05-09-2017 Telstra Usage and Service Charges 10,714.33$

EFT60957 05-09-2017 Toll Ipec - (Courier Australia) Freight 70.00$

EFT60958 05-09-2017 Trade Hire Equipment Hire 62.47$

EFT60959 05-09-2017 Vizcom Technologies Pty Ltd Plant & Equipment 3,960.01$

EFT60960 05-09-2017 WA Local Government Assoc (WALGA) Training & Subscriptions 852.00$

EFT60961 05-09-2017 Water Corporation Usage and Service Charges 8,078.04$

EFT60962 05-09-2017 Western Australian Newspapers Pty Ltd Advertising 1,795.50$

EFT60963 05-09-2017 Yahava Margaret River (Recreation Centre) Kiosk Stock 365.00$


EFT60965 12-09-2017 A G & B V Sholer Cleaning Contractor 120.00$

EFT60966 12-09-2017 Alan Jack Attenborough Refund 86.14$

EFT60967 12-09-2017 Amity Signs And Industrial Products Signs 2,992.00$

EFT60968 12-09-2017 Annie Riordan Reimbursement 87.70$



EFT60971 12-09-2017 Augusta Margaret River State Emergency Services (SES) Reimbursement 700.40$

EFT60972 12-09-2017 Augusta Margaret River Veterinary Hospital Animal Control 101.55$

EFT60973 12-09-2017 Augusta Newsagency Subscriptions 45.30$

EFT60974 12-09-2017 B & B Street Sweeping Pty Ltd Street Sweeping 6,157.47$

EFT60975 12-09-2017 BHE Welding & Fabrication Welding and Fabrication 1,804.00$

EFT60976 12-09-2017 Blackwoods Aitkens Protective Clothing 321.16$

EFT60977 12-09-2017 Boc LTD Equipment Maintenance 83.27$

EFT60978 12-09-2017 Bollig Design Group Architectural Services 75,672.13$


EFT60980 12-09-2017 Bowbright Cleaning Cleaning Contractor 1,756.80$


EFT60982 12-09-2017 Building Commission Of Wa (Dept Of Commerce) BRB Return 15,702.27$

EFT60983 12-09-2017 Bunbury Bearings Equipment Maintenance 114.40$


EFT60985 12-09-2017 Burgtec Australasia Pty Ltd Office Equipment 1,832.60$

EFT60986 12-09-2017 Castle Building Co Pty Ltd Refund 65.00$

EFT60987 12-09-2017 Cheri Gardiner & Associates Pty Ltd Functions and Events 948.75$


EFT60989 12-09-2017 Cowaramup Bush Fire Brigade Reimbursement 181.85$

EFT60990 12-09-2017 Craven Foods Kiosk Stock 1,001.89$

EFT60991 12-09-2017 Cruise Control Security Security Services 726.00$

EFT60992 12-09-2017 Ddls Australia Pty Ltd T/a Dimension Data Learning Solutions Training 3,107.50$

Page 2 of 8

List of Payments for the Month of September 2017EFT60993 12-09-2017 Dean Mcfaull Reimbursement 150.00$

EFT60994 12-09-2017 Direct Office Furniture Office Furniture 2,220.00$

EFT60995 12-09-2017 Dirty Deeds Detailing Vehicle Maintenance 730.00$

EFT60996 12-09-2017 Down South Mini Earthmovers Earthworks 858.00$

EFT60997 12-09-2017 Down South Wholesalers Wholesale Supplies 2,116.88$

EFT60998 12-09-2017 Earlyworks Subscriptions 546.70$

EFT60999 12-09-2017 Enviroflow Plumbing & Gas Plumbing Contractor 3,510.39$

EFT61000 12-09-2017 Envisionware Software Licence 1,716.00$

EFT61001 12-09-2017 Everyday Potted Plants Horticultural Supplies 666.58$

EFT61002 12-09-2017 Fennessys Motors Pty Ltd Plant and Equipment 40,150.35$

EFT61003 12-09-2017 Fitzgerald Photo Imaging Printing & Photography Services 165.00$

EFT61004 12-09-2017 Geographe Petroleum Fuel 26,820.80$

EFT61005 12-09-2017 Gozzi's Gas & Plumbing Service Plumbing Contractor 2,311.35$

EFT61006 12-09-2017 Hamish Kane Gibson Sponsorship 200.00$

EFT61007 12-09-2017 Hart Sport Sport Equipment 275.80$

EFT61008 12-09-2017 Holcim Australia Pty Ltd (Cemex) Road Maintenance 3,663.12$

EFT61009 12-09-2017 Hougoumont Hotel Accommodation 454.00$

EFT61010 12-09-2017 Jb Hi Fi Group Pty Ltd Electrical Goods 6,305.00$

EFT61011 12-09-2017 John Strickland (Business) Equipment Hire 1,320.00$

EFT61012 12-09-2017 Jr & A Hersey Pty Ltd Protective Clothing 316.87$

EFT61013 12-09-2017 Kennards Hire Equipment Hire 300.00$

EFT61014 12-09-2017 Key2creative Website Update 1,232.00$

EFT61015 12-09-2017 Kudardup Bush Fire Brigade Reimbursement 741.00$

EFT61016 12-09-2017 Landmark Ground Maintenance 551.80$

EFT61017 12-09-2017 Leeuwin Window Cleaning Window Cleaning 360.00$

EFT61018 12-09-2017 Leisure Institute Of Wa Aquatics (Inc) Subscriptions 120.00$

EFT61019 12-09-2017 Lynnette Kenworthy Reimbursement 542.01$

EFT61020 12-09-2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 761.86$

EFT61021 12-09-2017 Margaret River Augusta Auto Electrics Vehicle Maintenance 104.00$

EFT61022 12-09-2017 Margaret River Busselton Tourism Association Subscriptions 299.00$

EFT61023 12-09-2017 Margaret River Mini Earthworks Earthworks 2,464.00$

EFT61024 12-09-2017 Margaret River Mowers & Chainsaws Equipment Maintenance 210.00$

EFT61025 12-09-2017 Margaret River Pool Spa And Gardens Pool Maintenance 1,070.00$

EFT61026 12-09-2017 Margaret River Produce And Rural Animal Control 64.00$

EFT61027 12-09-2017 Margaret River Resort Entertainment 240.96$

EFT61028 12-09-2017 Margaret River Retravision Electrical Goods 58.00$

EFT61029 12-09-2017 Margaret River Rural Contractors Road Maintenance 25,680.00$

EFT61030 12-09-2017 Margaret River Timber and Hardware Hardware Supplies 98.74$

EFT61031 12-09-2017 Matrix Tilt Tray & Towing Service Vehicle Recovery 1,567.50$

EFT61032 12-09-2017 Mcleods Barristers & Solicitors Legal Fees 10,135.08$


EFT61034 12-09-2017 Metal Artwork Creations Staff Identification 14.30$

EFT61035 12-09-2017 Mikmarns Landscapes Landscaping Services 7,117.00$

EFT61036 12-09-2017 Motorpass (Wex Australia Pty Ltd) Fuel 2,058.64$

EFT61037 12-09-2017 OCE Corporate (Office Cleaning Experts T/A) Cleaning Contractor 39,135.28$

EFT61038 12-09-2017 PFD Food Service Pty Ltd Kiosk Stock 376.35$

EFT61039 12-09-2017 Paperscout Pty Ltd Printing & Graphic Design 1,342.00$

EFT61040 12-09-2017 Pay-plan Pty Ltd (Salary Packaging Administration Supplier's

Record)

Salary Sacrifices 7,111.02$

EFT61041 12-09-2017 Plant Assessor (Online Safety Systems Pty Ltd) Subscriptions 8,492.00$

EFT61042 12-09-2017 Podmore Holdings Pty Ltd Concrete Supplies 300.00$


EFT61044 12-09-2017 Red Dot Store Consumables 103.00$

EFT61045 12-09-2017 Redgate Holdings Pty Ltd (Redgate Lime) Road Maintenance 5,525.00$

EFT61046 12-09-2017 Reece Pty Ltd Plumbing Supplies 2,444.48$

EFT61047 12-09-2017 Repco Margaret River Parts and Supplies 1,485.16$



EFT61050 12-09-2017 Safe Site Scaffold Scaffold Hire 8,362.53$

EFT61051 12-09-2017 Sandgroper Contracting Waste Management 319.00$

EFT61052 12-09-2017 Seasons Of Perth Accommodation 774.35$

EFT61053 12-09-2017 Settlers Holdings Pty Ltd Entertainment 142.73$

EFT61054 12-09-2017 Signet Pty Ltd Road Maintenance 456.52$

EFT61055 12-09-2017 Small Engine Worx Equipment Maintenance 186.40$

EFT61056 12-09-2017 Soundpack Solutions Stationery 483.90$

EFT61057 12-09-2017 South West Computable Computer Maintenance 29.90$

EFT61058 12-09-2017 Southern Workwear And Ammo Protective Clothing 2,030.10$

EFT61059 12-09-2017 Sports Power Margaret River Sports Equipment 151.98$

EFT61060 12-09-2017 Spraymow Services (Echo Field Pty Ltd) Landcare Services 232.98$


EFT61062 12-09-2017 State Law Publisher -Department Of Premier & Cabinet Advertising 87.90$

EFT61063 12-09-2017 Strata Green (Greenway Enterprises) Ground Maintenance 699.38$

EFT61064 12-09-2017 Synergy Usage and Service Charges 22,263.80$

EFT61065 12-09-2017 Telstra Usage and Service Charges 184.46$

Page 3 of 8

List of Payments for the Month of September 2017EFT61066 12-09-2017 Urimat Australia Building Maintenance 3,748.80$

EFT61067 12-09-2017 Valvoline (Australia) Pty Ltd Fuel Supplies 3,314.83$

EFT61068 12-09-2017 WA Diesel Services (Machine Control Solutions Pty Ltd) Vehicle Maintenance 2,699.21$

EFT61069 12-09-2017 WA Rangers Association Training 1,350.00$

EFT61070 12-09-2017 WBS Group Pty Ltd Shed Construction 12,650.00$

EFT61071 12-09-2017 Welcome Site (Zanphire Pty Ltd) Toilet Hire 1,078.00$

EFT61072 12-09-2017 Witchcliffe Bush Fire Brigade Reimbursement 42.00$

EFT61073 12-09-2017 Zipform Pty Ltd Printing 5,681.54$

EFT61074 15-09-2017 Woolworths Limited Grocery Supplies 1,991.43$


EFT61076 19-09-2017 360 Environmental Pty Ltd Consultancy Services 1,310.10$

EFT61077 19-09-2017 AAC Wristbands Australia Pty Ltd Kidsclub Supplies 70.40$

EFT61078 19-09-2017 AMPAC Debt Recovery (WA) Pty Ltd Legal Fees 1,176.49$

EFT61079 19-09-2017 Airport Lighting Specialist Lighting Supplies 868.45$

EFT61080 19-09-2017 Amity Signs And Industrial Products Signs 181.50$


EFT61082 19-09-2017 Ashua Jane Squires Consultancy Services 7,301.25$

EFT61083 19-09-2017 Augusta Chamber Of Commerce Inc. Contribution 10,000.00$


EFT61085 19-09-2017 Augusta Margaret River Clean Community Energy

Incorporated (AMRCCE Inc)

Advertising 100.00$

EFT61086 19-09-2017 Australian Taxation Office - PAYG PAYG Tax 107,753.00$

EFT61087 19-09-2017 Benara Nurseries Horticultural Supplies 2,064.46$

EFT61088 19-09-2017 Bowbright Cleaning Cleaning Contractor 1,756.80$



EFT61091 19-09-2017 Burke Air Pty Ltd Air Con Maintenance 2,196.70$

EFT61092 19-09-2017 Caravan Industry Association Western Australia (inc) Advertising 545.00$

EFT61093 19-09-2017 Central Regional Tafe Training 172.81$

EFT61094 19-09-2017 Child Support Agency Child Support Deductions 137.37$

EFT61095 19-09-2017 Civil Structural Consulting Pty Ltd Consulting Services 4,195.59$

EFT61096 19-09-2017 Coastal Mini Earthworks Earthworks 7,070.80$

EFT61097 19-09-2017 Coca-cola Amatil Kiosk Stock 1,262.74$


EFT61099 19-09-2017 Deep Freeze (Aussie Telecom Pty Ltd) Software Licence 372.35$


EFT61101 19-09-2017 Domino's Pizza (Isandhu Wa Pty Ltd - Sandhu Family Trust ) Refreshments 263.00$

EFT61102 19-09-2017 Dormakaba Australia Pty Ltd Building Maintenance 1,339.88$

EFT61103 19-09-2017 Down South Wholesalers Wholesale Supplies 544.02$

EFT61104 19-09-2017 Dr Chloe Lovelidge Employee Assistance Program 640.00$

EFT61105 19-09-2017 Earlyworks Subscriptions 189.81$

EFT61106 19-09-2017 Foxtel Management Pty Ltd Subscriptions 155.00$

EFT61107 19-09-2017 Gozzi's Gas & Plumbing Service Plumbing Contractor 4,835.80$

EFT61108 19-09-2017 Guardian First Aid And Fire (Accidental Health & Safety) First Aid Supplies 1,152.02$

EFT61109 19-09-2017 Health Management Solutions Pty Ltd (Metafit Asia Pacific Training 349.00$

EFT61110 19-09-2017 IBM Australia Limited Managed Security Services 695.20$

EFT61111 19-09-2017 Jr & A Hersey Pty Ltd Protective Clothing 2,899.38$

EFT61112 19-09-2017 Just Home Margaret River Inc Consultancy Services 22,000.00$

EFT61113 19-09-2017 Kimberley Ronald Hastie Councillor Allowance 197.74$

EFT61114 19-09-2017 Kleenheat Gas Usage and Service Charges 133.39$

EFT61115 19-09-2017 LS Merchants/ DA WINE (Arvidson Dylan) Refreshments 432.96$

EFT61116 19-09-2017 Landgate Land Schedules 402.40$

EFT61117 19-09-2017 Landmark Ground Maintenance 1,032.46$

EFT61118 19-09-2017 Leeuwin Transport Freight 1,559.49$

EFT61119 19-09-2017 Leeuwin Tyres Vehicle Maintenance 175.00$

EFT61120 19-09-2017 Lisa Marie Chatwin Refund 140.00$

EFT61121 19-09-2017 Manjimup Autos Pty Ltd t/a Muirs Manjimup Plant and Equipment 36,438.75$

EFT61122 19-09-2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 868.34$

EFT61123 19-09-2017 Margaret River Netball Association Kidsport Applications 470.00$

EFT61124 19-09-2017 Margaret River Sign Company Signs 404.80$


EFT61126 19-09-2017 Margaret River Structural Engineering Structural Engineering 330.00$

EFT61127 19-09-2017 Margaret River Timber and Hardware Hardware Supplies 1,345.51$

EFT61128 19-09-2017 Margaret River Windscreens Vehicle Maintenance 620.00$

EFT61129 19-09-2017 Mark Graham Refund 416.00$

EFT61130 19-09-2017 Mary Hirschmann Employee Assistance Program 280.00$



EFT61133 19-09-2017 Nicholls Machinery Vehicle Maintenance 2,043.15$

EFT61134 19-09-2017 Oneills Service Centre Vehicle Maintenance 68.00$

EFT61135 19-09-2017 Perth Energy Usage and Service Charges 40,384.18$

EFT61136 19-09-2017 Platform 32 Furniture 1,765.00$

EFT61137 19-09-2017 Procare Locksmiths Security Services 848.00$

EFT61138 19-09-2017 Red Dot Store Consumables 93.00$

Page 4 of 8

List of Payments for the Month of September 2017EFT61139 19-09-2017 Reface Industries Pty Ltd Plant & Equipment 2,134.00$


EFT61141 19-09-2017 Sebastian Miller Reimbursement 212.65$

EFT61142 19-09-2017 St John Ambulance Association Margaret River Training 2,400.00$

EFT61143 19-09-2017 Staley Food and Packaging Kiosk Stock 131.45$

EFT61144 19-09-2017 Stallard Corp Pty Ltd (RR Unit Trust) Refund 1,331.67$

EFT61145 19-09-2017 Stewart & Heaton Clothing Co Protective Clothing 178.45$

EFT61146 19-09-2017 Strata Green (Greenway Enterprises) Ground Maintenance 1,573.77$

EFT61147 19-09-2017 Sudhi Wright Sponsorship 600.00$

EFT61148 19-09-2017 Susan Edith Dunelm Juniper Refund 293.25$

EFT61149 19-09-2017 Synergy Usage and Service Charges 408.40$

EFT61150 19-09-2017 T-Quip Equipment Maintenance 179.70$

EFT61151 19-09-2017 Tawny Leicester Reimbursement 61.75$


EFT61153 19-09-2017 Teneal Duggan Refund 534.00$

EFT61154 19-09-2017 The Recovre Group Pty Ltd Recruitment 445.61$

EFT61155 19-09-2017 The Witchcliffe Roadhouse Fuel Supplies 323.50$



EFT61158 19-09-2017 Tuff Stuff Washrooms Building Maintenance 1,039.40$


EFT61160 19-09-2017 WA Local Government Assoc (WALGA) Training & Subscriptions 515.00$

EFT61161 19-09-2017 Water Corporation Usage and Service Charges 41.85$

EFT61162 19-09-2017 Water Corporation Refund 2,750.00$


EFT61164 19-09-2017 Woodlands Distributors & Agencies Pty Ltd Animal Control 434.50$

EFT61165 20-09-2017 BP Australia Pty Ltd Fuel Supplies 3,891.11$


EFT61167 26-09-2017 A G & B V Sholer Cleaning Contractor 120.00$

EFT61168 26-09-2017 AAA Southwest Electrical Tagging Testing and Tagging 182.00$

EFT61169 26-09-2017 AFGRI Equipment Australia Pty Ltd Repairs and Maintenance 320.01$

EFT61170 26-09-2017 ALS Library Services Library Stock 30.14$

EFT61171 26-09-2017 AMR Roofing Building Maintenance 440.00$

EFT61172 26-09-2017 Aha! Consulting Consultancy Services 385.00$

EFT61173 26-09-2017 Alana Holben Gym Classes 100.00$

EFT61174 26-09-2017 Amity Signs And Industrial Products Signs 1,101.10$

EFT61175 26-09-2017 Arbor Guy Tree Maintenance 24,260.50$

EFT61176 26-09-2017 Australian College Pty Ltd Training 1,900.00$


EFT61178 26-09-2017 Boyanup Botanical Horticultural Supplies 153.00$

EFT61179 26-09-2017 Brigit Mckenzie-rae Reimbursement 132.00$

EFT61180 26-09-2017 Brooks Hire Service Pty Ltd Equipment Hire 1,559.73$



EFT61183 26-09-2017 C'lect A Blind Building Maintenance 220.00$

EFT61184 26-09-2017 Cape Life Landcare Services 1,650.00$

EFT61185 26-09-2017 Central Regional Tafe Training 518.43$

EFT61186 26-09-2017 Chubb Australia Ltd Fire and Security Maintenance 1,068.84$

EFT61187 26-09-2017 Cleanaway - Shire - 53789018 Waste Management 48,580.17$

EFT61188 26-09-2017 Coca-cola Amatil Kiosk Stock 3,948.56$

EFT61189 26-09-2017 Deckchair Cafe Catering 232.50$

EFT61190 26-09-2017 Delta Building Automation Wa Pty Ltd Building Maintenance 287.36$

EFT61191 26-09-2017 Dependable Laundry Solutions (Timechief Pty Ltd) Plant & Equipment 4,824.60$

EFT61192 26-09-2017 Digital Education Services (Digitales) Library Stock 993.00$


EFT61194 26-09-2017 Down South Wholesalers Wholesale Supplies 1,024.21$

EFT61195 26-09-2017 Enviroflow Plumbing & Gas Plumbing Contractor 4,598.98$

EFT61196 26-09-2017 Fairfax Media Publications Pty Ltd Advertising 4,438.00$

EFT61197 26-09-2017 Fennessys Motors Pty Ltd Plant and Equipment 47,164.82$

EFT61198 26-09-2017 Floral Image Perth Flower Rental 157.30$

EFT61199 26-09-2017 Freedom Bunbury (GB Retail Pty Ltd) Furniture 2,946.50$

EFT61200 26-09-2017 G. A Purdue & G Forward (Caves Road Sands) Road Maintenance 140.25$

EFT61201 26-09-2017 Gozzi's Gas & Plumbing Service Plumbing Contractor 32.00$

EFT61202 26-09-2017 Graeme & Peta Davis Reimbursement 105.00$

EFT61203 26-09-2017 Hanson Construction Materials Pty Ltd Road Maintenance 946.00$

EFT61204 26-09-2017 International Association for Public Partcipation Australasia Training 165.00$

EFT61205 26-09-2017 It Vision Software Licence 1,491.05$

EFT61206 26-09-2017 Ixom Operations Pty Ltd (Orica ) Pool Supplies 253.70$

EFT61207 26-09-2017 Jackie Dickson Reimbursement 268.85$

EFT61208 26-09-2017 James Bennett Pty Ltd Library Stock 1,090.89$

EFT61209 26-09-2017 Jennifer Clare Smith Refund 426.79$

EFT61210 26-09-2017 Jr & A Hersey Pty Ltd Protective Clothing 526.57$

EFT61211 26-09-2017 Kennards Hire Equipment Hire 1,663.20$

EFT61212 26-09-2017 Kitsiri De Silva Workshop 600.00$

Page 5 of 8

List of Payments for the Month of September 2017EFT61213 26-09-2017 Komatsu Australia Pty Ltd Plant and Equipment 3,235.10$

EFT61214 26-09-2017 LED Signs LED Sign Repairs 308.00$

EFT61215 26-09-2017 Landgate Land Schedules 3,709.43$

EFT61216 26-09-2017 Landmark Ground Maintenance 85.61$

EFT61217 26-09-2017 Lawn Control Ground Maintenance 715.00$

EFT61218 26-09-2017 Lightning Ridge Electrical Contracting Electrical Contractor 742.50$

EFT61219 26-09-2017 MJB Industries Pty Ltd Road Maintenance 281.60$

EFT61220 26-09-2017 Margaret River - Cowaramup Electrical Service Electrical Contractor 1,531.48$

EFT61221 26-09-2017 Margaret River Augusta Auto Electrics Vehicle Maintenance 415.00$

EFT61222 26-09-2017 Margaret River Mowers & Chainsaws Equipment Maintenance 812.30$


EFT61224 26-09-2017 Marketforce Pty Ltd Advertising 6,433.00$

EFT61225 26-09-2017 Matrix Tilt Tray & Towing Service Vehicle Recovery 1,045.00$


EFT61227 26-09-2017 Michael O'regan Reimbursement 269.50$

EFT61228 26-09-2017 Mikmarns Landscapes Landscaping Services 385.00$

EFT61229 26-09-2017 Modern Teaching Aids Pty Ltd Kidsclub Supplies 1,361.46$

EFT61230 26-09-2017 Pan Pacific Perth Accommodation 752.00$

EFT61231 26-09-2017 Pathwest Recruitment 70.00$

EFT61232 26-09-2017 Patty Dazzler's Refreshments 340.00$

EFT61233 26-09-2017 Pay-plan Pty Ltd (Salary Packaging Administration Supplier's

Record)

Salary Sacrifices 7,735.40$

EFT61234 26-09-2017 Platform 32 Furniture 1,143.00$

EFT61235 26-09-2017 Podmore Holdings Pty Ltd Concrete Supplies 3,001.60$

EFT61236 26-09-2017 Ppd Training Training 289.00$


EFT61238 26-09-2017 Reece Pty Ltd Plumbing Supplies 23,142.29$



EFT61241 26-09-2017 Rodney Cameron Sherwood Refund of Overpayment 27,000.00$


EFT61243 26-09-2017 Rotary Club of Margaret River Donation 1,100.00$

EFT61244 26-09-2017 Sandgroper Contracting Waste Management 1,670.00$

EFT61245 26-09-2017 Scope Business Imaging Copy Charges 474.10$

EFT61246 26-09-2017 Southern Lock And Security Building Maintenance 100.10$

EFT61247 26-09-2017 Spraymow Services (Echo Field Pty Ltd) Landcare Services 2,562.78$

EFT61248 26-09-2017 Staley Food and Packaging Kiosk Stock 432.34$

EFT61249 26-09-2017 Suez Recycling & Recovery (Perth) Pty Ltd Cleaning Contractor 2,867.65$

EFT61250 26-09-2017 Survcon Pty Ltd Surveying Services 1,936.00$

EFT61251 26-09-2017 Synergy Usage and Service Charges 773.50$

EFT61252 26-09-2017 Tectonics Building Design (Envirostract Pty Ltd T/A) Building Contractor 94,722.21$




EFT61256 26-09-2017 Transwa (Public Transport Authority) Transwa Transactions 270.44$

EFT61257 26-09-2017 True Blue Turf Ground Maintenance 7,538.58$

EFT61258 26-09-2017 Vicky Gilligan Reimbursement 80.63$


EFT61260 26-09-2017 Water Corporation Usage and Service Charges 60.77$

EFT61261 26-09-2017 Western Australian Newspapers Pty Ltd Advertising 2,631.25$


EFT61263 26-09-2017 Windsor Lodge Como Accommodation 174.00$

EFT61264 26-09-2017 Workforce (Road Services) International Pty Ltd Road Maintenance 3,174.60$

EFT61265 26-09-2017 Wren Oil Waste Management 16.50$

EFT61266 26-09-2017 Yahava Margaret River (Recreation Centre) Kiosk Stock 438.00$

EFT61267 27-09-2017 ME Bank Term Deposit 1,000,000.00$

EFT61268 28-09-2017 Bank of Queensland Term Deposit 1,000,000.00$

Total of EFT Payments for September 2017

$ 8,534,184.20

Page 6 of 8


DD Date Name Description Amount 01-09-2017 Waterlogic Australia Pty Ltd Water Supply 127.60$

01-09-2017 West Country Office Machines (Print Sync) Copy Charges 22.97$

01-09-2017 Les Mills Australia Subscriptions 615.36$

01-09-2017 Macquarie Equipment Rentals Pty Limited Lease Payment 725.46$

03-09-2017 Caterpillar Financial Australia Limited Lease Payment 2,857.25$

04-09-2017 Western Australian Treasury Corporation Loan Payment 6,008.64$

05-09-2017 Westminster National Lease Payment 1,184.73$

12-09-2017 WA Super Superannuation contributions 53,515.06$

12-09-2017 Retail Employees Superannuation Trust Superannuation contributions 926.69$

12-09-2017 Retirement Wrap Payroll deductions 399.06$

12-09-2017 Super Directions Fund Superannuation contributions 121.44$

12-09-2017 Austsafe Superannuation Fund Superannuation contributions 305.73$

12-09-2017 BT Super for Life (Superwrap) Superannuation contributions 739.35$

12-09-2017 Onepath Masterfund Payroll deductions 773.59$

12-09-2017 Commonwealth Bank Group Super Payroll deductions 383.81$

12-09-2017 HOSTPLUS Superannuation Fund Superannuation contributions 225.90$

12-09-2017 UniSuper Payroll deductions 352.23$

12-09-2017 Australian Catholic Superannuation and Retirement Fund Superannuation contributions 260.38$

12-09-2017 Wealth Personal Superannuation and Pension Fund Payroll deductions 951.95$

12-09-2017 AMP Retirement Trust Superannuation contributions 210.74$

12-09-2017 Cbus Payroll deductions 424.95$

12-09-2017 Sunsuper Superannuation Fund Superannuation contributions 244.52$

12-09-2017 MLC Navigator Retirement Fund Payroll deductions 392.58$

12-09-2017 First State Super Superannuation contributions 213.26$

12-09-2017 Asgard Superannuation contributions 989.67$

12-09-2017 AustralianSuper Payroll deductions 2,577.49$

12-09-2017 Colonial First State Investments Limited Superannuation contributions 381.08$

12-09-2017 AMP Superannuation Limited Superannuation contributions 75.37$

14-09-2017 Payroll Payroll PPE 12.09.17 355,392.08$

15-09-2017 SG Fleet Lease Payment 14,486.88$

15-09-2017 Pitney Bowes Australia Pty Ltd Lease Payment 886.60$

15-09-2017 De Lage Landen Lease Payment 1,621.75$


17-09-2017 Capital Finance Lease Payment 3,533.62$


20-09-2017 SG Fleet Lease Payment 3,815.59$

20-09-2017 Easifleet Management Lease Payment 12,909.98$

23-09-2017 Komatsu Corporate Finance Lease Payment 3,724.73$

24-09-2017 Canon Finance Australia Lease Payment 848.10$



26-09-2017 WA Super Superannuation contributions 53,228.68$

26-09-2017 Retail Employees Superannuation Trust Superannuation contributions 710.86$

26-09-2017 Retirement Wrap Payroll deductions 399.06$

26-09-2017 Super Directions Fund Superannuation contributions 119.86$

26-09-2017 Austsafe Superannuation Fund Superannuation contributions 306.49$

26-09-2017 BT Super for Life (Superwrap) Superannuation contributions 612.28$

26-09-2017 Onepath Masterfund Payroll deductions 787.82$

26-09-2017 Commonwealth Bank Group Super Payroll deductions 297.85$

26-09-2017 HOSTPLUS Superannuation Fund Superannuation contributions 273.29$

26-09-2017 UniSuper Payroll deductions 352.23$

26-09-2017 Australian Catholic Superannuation and Retirement Fund Superannuation contributions 260.38$

26-09-2017 Wealth Personal Superannuation and Pension Fund Payroll deductions 1,052.71$

26-09-2017 AMP Retirement Trust Superannuation contributions 199.25$

26-09-2017 Cbus Payroll deductions 424.95$

26-09-2017 Sunsuper Superannuation Fund Superannuation contributions 244.52$

26-09-2017 MLC Navigator Retirement Fund Payroll deductions 392.58$

26-09-2017 First State Super Superannuation contributions 213.26$

26-09-2017 IOOF IML (investment Management Limited) Superannuation contributions 158.38$

26-09-2017 AustralianSuper Payroll deductions 2,554.20$

26-09-2017 Asgard Superannuation contributions 975.29$

26-09-2017 Colonial First State Investments Limited Superannuation contributions 381.08$

26-09-2017 AMP Superannuation Limited Superannuation contributions 75.37$

28-09-2017 Payroll Payroll PPE 26.09.17 335,810.08$

Total Direct Debit Payments for September 2017

$ 926,586.24

Total of Payments for September 2017

$ 9,483,232.93

Page 7 of 8


1-09-2017 Transfer Tsf from Trust to Muni - Aug 2017

Reconciliation

$ 92,378.08

Total of Transfers for September 2017

$ 92,378.08

20-07-2017 $ 116.00 Apple Store

21-07-2017 $ 386.10 IStock

Total $ 502.10

04-08-2017 $ 16.50 Heyder and Shears Cafe

07-08-2017 $ 12.00 Heyder and Shears Cafe

07-08-2017 $ 20.16 City of Perth Parking

15-08-2017 $ 71.79 The Cooks Kitchen Mandurah

15-08-2017 $ 29.00 Harvey Norman Mandurah

16-08-2017 $ 758.25 Eclectic Avenues Mandurah

Total $ 907.70

24-07-2017 $ 163.90 Instrument Choice

03-08-2017 $ 50.00 Morries

10-08-2017 $ 2,590.92 Stay Safe Business

14-08-2017 $ 1,050.00 Australian Institute of Building Surveyors

16-08-2017 $ 550.00 Australia Day WA

Total $ 4,404.82

28-07-2017 $ 139.00 Dropbox

01-08-2017 $ 406.88 Corporate Travel Management Sydney

02-08-2017 $ 478.80 TeamViewer

03-08-2017 $ 165.00 Perth Office Equipment Repairs (POER)

03-08-2017 $ 226.00 Dept of Racing Gaming East Perth

04-08-2017 $ 62.95 Ninite.com

07-08-2017 $ 197.06 Four Points Sheraton Perth

14-08-2017 $ 3,035.70 Post Margaret River

18-08-2017 $ 161.38 Joondalup Resort

18-08-2017 $ 161.38 Joondalup Resort

Total $ 5,034.15

Director Infrastructure Services

Total $ -

Community Emergency Services

Total $ -

04-08-2017 $ 1.86 Foreign Transaction Fee

Total $ 1.86

Total $ 10,850.63

Transfers to and from Municipal Account (CMA - Cash Management Account)

Corporate Credit Card Cheque 42219

CEOReplacement iPhone chargers

Fees and Charges

Food & Beverage - Library Exchange Perth

Library stock

Upgrade of annual subscription with 1TB of memory

Acting CEMS to attend WAFES Conference in Perth 8-10

September 201712 month subscription for remote support software

NATA endorsed calibration certificate for Food - IR Thermometer

WA Chapter Conference 2017 Registration October 2017 -

Coordinator Building Assets and Maintenance

Gold Membership 17/18

Director Corporate & Community

Director Sustainable Development

Meals for Acting CEO and Councillor meeting with Edith Cowan

University Representatives

9 Users of StaySafe Hub

Accommodation for Senior Technical Officer - Parks and Gardens

to attend Waterwise Irrigation Expo in Joondalup 16 August 2017

Accommodation for Amenity Gardener/Operator to attend

Waterwise Irrigation Expo in Joondalup 16 August 2017

Repairs to jammed GBC C800 Pro Electric Binding Machine (North

Wing) - EA DCCS

Occasional liquor licence for Perth Wildcats vs Adelaide 36ers at

the MRRC 3 September 2017

250 machine licences ($50 USD)

Accommodation for HR Advisor to attend training in Perth 7 Sep

2017

Gratuity gift cards for Coordinator Recreation Center for

cessation

Istock Images for Public Relations and Marketing

Replacement toaster for the Margaret River Library

Kitchen supplies for the library

Parking - Library Exchange in Perth

Food & Beverage - Library Exchange Perth

Manager Library Services

Page 8 of 8


11.4 Corporate and Community Services 11.4.6 FINANCIAL ACTIVITY STATEMENT REPORT FOR

SEPTEMBER 2017

Attachment 1 – Monthly Financial Report consisting of:

a) Notes to and forming part of the Statement of Financial Activity b) Financial Reports by Business Units

NOTES TO STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDING 30 September 2017

SHIRE OF AUGUSTA - MARGARET RIVERSTATEMENT OF COMPREHENSIVE INCOME

BY NATURE OR TYPE

FOR THE PERIOD ENDING 30 September 20172016-17 2017-18 2017-18 2017-18 2017-18

Last Year Approved Amended YTD YTDActual Budget Budget Budget Actual

$ $ $ $ $REVENUESRates 19,582,298 20,299,508 20,299,508 20,207,008 20,305,860Operating Grants, Subsidies And Contributions

3,135,965 1,509,315 1,509,315 546,522 554,755

Fees & Charges 9,274,105 9,382,506 9,382,506 4,929,806 5,085,144Service Charges 4,333 4,333 4,333 4,333 4,333Interest Received 968,543 824,191 824,191 253,603 306,801Other Income 71,204 26,500 26,500 1,500 1,552

33,036,448 32,046,353 32,046,353 25,942,772 26,258,445EXPENSESEmployee Expenses (13,672,157) (14,294,716) (14,294,716) (3,758,904) (3,609,198)Materials & Contracts (6,894,724) (8,616,475) (8,616,475) (2,842,611) (2,024,775)Utilities (1,150,145) (1,211,290) (1,211,290) (271,990) (236,498)Depreciation (8,805,609) (9,046,640) (9,046,640) (2,274,160) (2,281,566)Interest Paid (504,213) (505,030) (505,030) (29,388) (29,113)Insurances (605,141) (627,699) (627,699) (393,839) (364,793)Other Expenses (456,760) (469,472) (469,472) (131,820) (89,409)

(32,088,749) (34,771,322) (34,771,322) (9,702,712) (8,635,352)

947,699 (2,724,969) (2,724,969) 16,240,060 17,623,093

Non-Operating Grants, Subsidies And Contributions

9,819,155 9,645,626 9,645,626 714,057 407,999

Fair value adjustments to financial assetsat fair value through profit or lossProfit On Sale Of Assets 42,817 13,023 13,023 0 14,086Gain On Investments 151,095 0 0 0 0Loss On Sale Of Assets (1,485,558) (164,345) (164,345) (59,000) (9,423)

NET RESULT 9,475,208 6,769,335 6,769,335 16,895,117 18,035,755

Other Comprehensive Income 0 0 0 0 0Total Other Comprehensive Income 0 0 0 0 0

TOTAL COMPREHENSIVE INCOME 9,475,208 6,769,335 6,769,335 16,895,117 18,035,755

page 2

SHIRE OF AUGUSTA - MARGARET RIVERSTATEMENT OF CASH FLOWS


2017-18 2017-18Approved YTD

Budget ActualNOTE $ $

Cash Flows From Operating ActivitiesReceiptsRates 18,325,260 11,921,927Operating Grants, Subsidies and Contributions 1,526,355 554,755Fees and Charges 8,723,750 2,742,089Service Charges 4,333 4,333Interest Earnings 659,427 306,801Goods and Services Tax 56,964 882,498Other Income 13,000 1,552

29,309,089 16,413,956PaymentsEmployee Costs (13,566,610) (3,794,097)Materials and Contracts (7,359,802) (3,132,466)Utility Charges (1,106,864) (236,498)Insurance Expenses (578,087) (364,793)Interest expenses (550,982) (29,113)Goods and Services Tax 0 (641,033)Other Expenditure (418,562) (89,409)

(23,580,907) (8,287,410)Net Cash Provided By (Used In)Operating Activities 5,728,182 8,126,546

Cash Flows from Investing ActivitiesPayments for Purchase of Property, Plant & Equipment (6,542,435) (1,292,314)Payments for Construction of Infrastructure (7,247,267) (448,583)Advances to Community Groups 0 0Non Operating Grants, Subsidies and Contributions used for the Development of Assets 5,393,686 407,999Proceeds from Sale of Plant & Equipment 1,160,228 102,780Proceeds from Disposal of Infrastructure 0Revaluation of Land Held for Resale 0 0Proceeds from Sale of Investment 0 0Net Cash Provided By (Used In)Investing Activities (7,235,788) (1,230,118)

Cash Flows from Financing ActivitiesRepayment of Debentures (641,677) (84,854)Repayment of Bonds 0 0Advances to Community Groups (50,000)Proceeds from Self Supporting Loans 13,036 1,111Proceeds from New Debentures 1,081,600 0Net Cash Provided By (Used In)Financing Activities 402,959 (83,743)

Net Increase (Decrease) in Cash Held (1,104,647) 6,812,685Cash at Beginning of Year 14,337,720 29,992,450Cash and Cash Equivalents at the End of the Period 7 13,233,073 36,805,135


page 3

SHIRE OF AUGUSTA - MARGARET RIVERNOTES TO STATEMENT OF FINANCIAL ACTIVITY


1a STATEMENT OF OBJECTIVES

In order to discharge its responsibilities to the community, Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis, reflected by the Shire's Community Vision, and for each of its broad activities/programs.

COMMUNITY VISIONOur Vision "A prosperous and connected community that values its natural environment andcharacter as it grows sustainably into the future."

Our Mission "To protect the natural environment, strengthen our communities, foster local economicprosperity, and responsibly manage the community's infrastructure and assets."

Our Values are Respect, Honesty, Commitment and Courage.

Terms used within the Financial Statements and elsewhere within this report to classify income and expenditure include;

GOVERNANCEAdministration and operation of facilities and services to members of council; other costs that relateto the tasks of assisting elected members and ratepayers on matters which do not concern specificcouncil services.

GENERAL PURPOSE FUNDINGRates, general purpose government grants and interest revenue.

LAW, ORDER, PUBLIC SAFETYSupervision of various by-laws, fire prevention, emergency services and animal control.

HEALTHFood quality and pest control, immunisation services, inspection of abattoir and operation of childhealth clinics.

EDUCATION AND WELFARECare of families and children, contributions to education and other welfare.

HOUSINGOperation of staff and rental housing.

COMMUNITY AMENITIESRubbish collection and disposal services, recycling, septic tank inspection services, environmentalprotection initiatives, administration of town planning and regional development services and theoperation of other community amenities.

RECREATION AND CULTUREProvision and maintenance of halls, swimming areas, recreation and sporting areas, reserves,re-broadcasting services, libraries, museums and other cultural activities.

TRANSPORTConstruction and maintenance of streets, roads, bridges, drainage works, footpaths, parking,traffic control, aerodromes and water transport facilities.

ECONOMIC SERVICESProvision of rural services, tourism and area promotion, building control, saleyards, plant nursery,landcare, water and public utility services.

OTHER PROPERTY & SERVICESPrivate works operations, general administration overheads, public works overheads, plant operating costs and any other unclassified items.

page 4



1b AMENDMENTS TO ADOPTED BUDGET

Description Resolution Meeting Date COA/Job Amount

Pre-Budget ReviewInterest Free Loan for Gracetown Tennis Club OM2017/207 23/08/2017 2,653

Post-Budget Review

DEFICIT/(SURPLUS) 2,653

page 5

SHIRE OF AUGUSTA - MARGARET RIVER



2. ACQUISITION OF ASSETS BY TYPE/BUSINESS UNIT

The following assets have been purchased during 2017-18

Land & Plant & Furn. & Infrast. - Infrast. -Buildings Equip't Equip't Other Roads

Members of Council 0Chief Executive Officer 0 0Director, Corporate & Community 0Director, Sustainable Development 0Director, Infrastructure Services 0 0Finance 0Records 0Corporate Services 0 0Customer Relations 0 0 0Information Technology 0 0Human Resources 0 0Community Development 0 0 0Emergency Management (44,443) (61,260) (26,600) (132,302)Rangers 0 0 0 0Libraries 0 0Health 0 0 0Child Care 0 0 0Waste Services 0 0 (13,695) (7,553) (21,248)Town Planning 0 0Community Buildings (121,145) 0 (121,145)MR Recreation Centre 0 0 0 0Augusta Recreation Centre 0 0 0 0Cultural Centre 0 0 0Gloucester Park (20,000) 0 0 (49,306) (69,306)Beach Lifeguards 0 0Parks and Gardens (38,128) (38,128)Asset Services 0 0 0Landcare 0Construction of Roads (248,530) (248,530)Plant Program (512,700) (512,700)Caravan Parks (519,072) 0 (78,466) (597,538)Building Control 0 0Public Works Overheads 0 0Maintenance of Roads 0Plant Operation Costs 0Other Property and Services 0 0TOTALS (704,660) (573,959) (13,695) (200,053) (248,530) (1,740,897)

2. ACQUISITION OF ASSETS BY TYPE/PROGRAM


Governance 0 0 0 0 0 0General Purpose Funding 0Law, Order, Public Safety (44,443) (61,260) 0 (26,600) 0 (132,302)Health 0 0 0 0 0 0Education and Welfare 0 0 0 0 0 0Community Amenities 0 0 (13,695) (7,553) 0 (21,248)Recreation and Culture (141,145) 0 0 (87,434) 0 (228,579)Transport 0 (512,700) 0 0 (248,530) (761,230)Economic Services (519,072) 0 0 (78,466) 0 (597,538)Other Property and Services 0 0 0 0 0 0TOTALS (704,660) (573,959) (13,695) (200,053) (248,530) (1,740,897)

TOTALProgram

TOTALBusiness Unit

page 6




3. DISPOSAL OF ASSETS BY TYPE/BUSINESS UNIT

The following plant/vehicles were disposed of during 2017-18

Historical Accum. Written Sale (Profit) /Value Deprecn. Down Proceeds Loss

Members of Council 0 0 0 0 0CEO 0 0 0 0 0Director, Corporate & Community 0 0 0 0 0Director, Sustainable Development 0 0 0 0 0Director, Infrastructure Services 0 0 0 0 0Finance 0 0 0 0 0Records 0 0 0 0 0Corporate Services 0 0 0 0 0Customer Relations 0 0 0 0 0Information Technology 0 0 0 0 0Human Resources 0 0 0 0 0Community Development 0 0 0 0 0Emergency Management 0 0 0 0 0Rangers 0 0 0 0 0Libraries 0 0 0 0 0Health 0 0 0 0 0ChildCare 0 0 0 0 0Waste 0 0 0 0 0Town Planning 0 0 0 0 0Community Buildings 0 0 0 0 0MR Recreation Centre 0 0 0 0 0Augusta Recreation Centre 0 0 0 0 0Cultural Centre 0 0 0 0 0Gloucester Park 0 0 0 0 0Beach Lifeguards 0 0 0 0 0Parks and Gardens 0 0 0 0 0Asset Services 0 0 0 0 0

Landcare 0 0 0 0 0Construction 0 0 0 0 0Plant Program 0 (98,116) 98,116 102,780 (4,663)Caravan Parks 0 0 0 0 0Building Control 0 0 0 0 0Public Works Overheads 0 0 0 0 0Maintenance of Roads 0 0 0 0 0Plant Operation Costs 0 0 0 0 0Other Property & Services 0 0 0 0 0TOTALS 0 (98,116) 98,116 102,780 (4,663)

3. DISPOSAL OF ASSETS BY TYPE/PROGRAM

Historical Accum. Written Sale (Profit) /Value Deprecn. Down Proceeds Loss

Governance 0 0 0 0 0General Purpose FundingLaw, Order, Public Safety 0 0 0 0 0Health 0 0 0 0 0Education and Welfare 0 0 0 0 0HousingCommunity Amenities 0 0 0 0 0Recreation and Culture 0 0 0 0 0Transport 0 (98,116) 98,116 102,780 (4,663)Economic Services 0 0 0 0 0Other Property and Services 0 0 0 0 0TOTALS 0 (98,116) 98,116 102,780 (4,663)

Business Unit

Program

page 7




4a. DEPRECIATION OF ASSETS BY TYPE/BUSINESS UNIT

The following depreciation was expensed during 2017-18


Members of Council 0 0Chief Executive Officer (195) (195)Director, Corporate & Community 0Director, Sustainable Development 0Director, Infrastructure Services 0Finance 0Records (144) (144)Customer Services (219) (219)Customer Relations (188) (188)Information Technology (6,540) (6,540)Human Resources 0 0Community Development (467) (467)Emergency Management (113,855) (113,855)Rangers (677) (677)Libraries (13,472) (13,472)Health (1,005) 0 (1,005)Child Care (1,175) (1,175)Waste Services (20,811) (20,811)Town Planning 0 0Community Buildings (170,870) (170,870)MR Recreation Centre (88,648) (88,648)Cultural Centre (51,894) (51,894)Augusta Recreation Centre (11,696) (11,696)Gloucester Park (32,203) (32,203)Beach Lifeguards 0 0Parks and Gardens (149,718) (149,718)Asset Services (686) (686)Landcare 0 0Construction of Roads 0Plant Program 0Caravan Parks (24,742) (24,742)Building Control 0Public Works Overheads (9,578) (9,578)Maintenance of Roads (1,438,203) (1,438,203)Plant Operation Costs (144,582) (144,582)Other Property and Services 0TOTALS (170,870) (671,145) (1,348) 0 (1,438,203) (2,281,566)

TOTALBusiness Unit

page 8



4c BORROWING COSTS (INTEREST PAID)2017-18 2017-18 2017-18 2017-18

Approved Amended YTD YTDBudget Budget Budget Actual

$ $ $ $

Debentures (refer note 5(a)) (447,439) (447,439) (29,285) (29,009)

4d RENTAL CHARGESOperating Leases (380,310) (380,310) (100,281) (102,745)

4e INTEREST EARNINGS

Investments 138,400 138,400 0 45,149Interest on Reserves 390,000 390,000 97,500 98,197Supertowns Interest 78,000 78,000 19,500 19,654Interest on Self Supporting Loans 291 291 103 109ESL Penalty Interest 1,500 1,500 500 771Non Payment-Penalty Interest 95,000 95,000 25,000 21,889Deferred Rate Interest 1,000 1,000 1,000 0Instalment Interest 120,000 120,000 110,000 121,031

824,191 824,191 253,603 306,801

page 9



5. DEBENTURE REPAYMENTS Principal New Loans Principal Repayments Principal Outstanding Interest Repayments Gvt Gtee Fee

1-Jul-17 2017-18 2017-18 2017-18 2017-18 2017-18 2017-18 2017-18 2017-18 2017-18

Annual Annual YTD Annual YTD Annual YTD Annual YTDActual Budget Budget Actual Budget Actual Budget Actual Budget Actual

# Particulars Expire $ $ $ $ $ $ $ $ $ $

Community Amenities 0 0184 Augusta Town Toilets 2019 22,100 10,750 2,633 11,349 19,466 989 302 139 302186 MR Memorial Toilet Block 2019 44,995 21,831 5,337 23,164 39,658 2,204 672 283 672188 DEC Augusta Water Wheel Toilets 2020 30,412 10,476 2,560 19,936 27,852 1,624 465 192 465

Recreation & Culture164 Aquatic Centre 2020 288,714 81,959 19,956 206,755 268,758 18,219 5,016 1,819 5,016174 Cowaramup Recreation Centre 2024 241,895 29,671 7,243 212,224 234,652 14,686 3,786 1,524 3,786183 SSL Augusta Bowling Club 2018 6,486 5,147 1,256 1,338 5,229 292 103 41 103185 MR Recreation Centre Solar Power 2019 17,189 8,361 2,048 8,827 15,141 769 235 108 235187 MR Recreation Centre (stage 1) 2024 280,727 32,589 7,946 248,138 272,781 17,947 4,688 1,769 4,688189 MR Recreation Centre (stage 2) 2020 200,379 69,024 16,865 131,354 183,514 10,699 3,066 1,262 3,066192 Cultural Centre Redevelopment 0 1,100,000 13,731 0 1,086,269 0 10,340 0 3,465 0193 MR Youth Precinct 0 350,000 14,948 0 335,052 0 5,610 0 1,103 0194 Asbestos Program 0 1,000,000 42,709 0 957,291 0 16,028 0 3,096 0

Economic Services173 Augusta Rural Transaction Centre 2024 368,074 44,190 10,787 323,884 357,288 22,420 5,773 2,319 5,773179 Gnarabup Café 2024 199,496 23,375 5,706 176,121 193,793 12,195 3,137 1,257 3,137

181 Gnarabup Café 2026 120,229 10,305 2,517 109,924 117,712 7,241 1,870 757 1,870

Governance191 Civic & Admin Building long term 2032 6,058,093 289,128 0 5,768,965 6,058,093 306,468 0 38,166 0

7,878,788 2,450,000 708,194 84,854 9,620,593 7,793,936 447,730 29,113 57,300 29,113

Self Supporting Loans 6,486 0 5,147 1,256 1,338 5,229 292 3,240 41 3,240

Shire Loans 7,872,302 2,450,000 703,047 83,597 9,619,255 7,788,707 447,438 25,873 57,259 25,873

7,878,788 2,450,000 708,194 84,854 9,620,593 7,793,936 447,730 29,113 57,300 29,113

page 10



6. RESERVES - Cash Backed

Code Description Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual

6301 Plant Reserve 1,810,035 1,810,035 200,000 36,211 9,066 1,224,674 821,572 1,819,101

6321 Community Grants Reserve 15,641 15,641 20,000 313 78 35,954 15,719

6331 Emergency Services Reserve 188,348 188,348 978 943 20,000 169,326 189,291

6340 Developer Contributions Reserve 753,453 753,453 150,000 9,547 3,774 169,628 743,372 757,227

6351 Biodiversity Reserve 10,187 10,187 204 51 10,391 10,238

6541 Augusta Revitalisation Reserve 240,000 120,000 120,000

6661 Affordable Housing Fund Reserve 60,238 60,238 1,204 302 45,000 16,442 60,540

6662 Community Loan Reserve 170,805 170,805 7,554 3,085 856 5,200 176,244 171,661

6663 Cedarvale Reserve 225,393 225,393 4,508 1,129 229,901 226,522

6665 Parking Reserve 151,517 151,517 3,030 759 154,547 152,276

6666 Road Asset Reserve 1,478,615 1,478,615 36,147 7,405 1,514,762 1,486,020

6667 Gloucester Park Reserve 0 0

6668 Staff Leave Reserve 396,869 396,869 7,937 1,988 404,806 398,857

6669 Public Open Space Reserve 225,567 225,567 4,511 1,130 140,000 90,078 226,697

6670 Limesand Pits Reserve 62,375 62,375 1,247 312 63,622 62,687

6671 Cemeteries Reserve 10,558 10,558 211 54 10,769 10,612

6672 Caravan Park Upgrade Reserve 1,518,141 1,518,141 30,363 7,603 1,080,000 468,504 1,525,744

6673 Waste Management Reserve 7,133,988 7,133,988 900,000 107,686 35,730 8,141,674 7,169,718

6674 Self Insurance Reserve 263,021 263,021 5,260 1,317 268,281 264,338

6676 Augusta Recreation Reserves Reserve

6677 Community Facility Reserve 3,390,521 3,390,520 63,810 16,981 1,529,000 1,925,331 3,407,501

6678 Gravel Pits Reserve 368,365 368,366 7,367 1,845 375,732 370,211

6679 Recreation Centres Reserve 15,784 15,784 5,000 316 78 21,100 15,862

6681 Old Settlement Reserve 29,834 29,834 597 150 30,431 29,984

6682 Margaret River CBD Redevelopment Reserve 6,697,946 6,697,946 795,000 103,049 26,300 7,595,995 6,724,246

6683 Youth Facilities Reserve 2,660 2,660

6684 Roads Reserve

Total 24,977,201 24,977,201 2,320,214 0 427,581 117,851 4,333,502 0 23,391,494 25,095,052

2017/18 Reserves Transfers Transfer To Transfer From Related Account

-$ -$

Description

Opening Balance Transfers To Interest Recd Transfers From Closing Balance

page 11



6. RESERVES - Cash Backed (continued)

In accordance with council resolutions in relation to each reserve account, the purpose for whichthe reserves are set aside are as follows:

Plant Reserve - To be used for the purchase of plant, vehicles and equipment.Community Grants Reserve - Funds received from the sale of vehicle licence plates, etc are provided as community grants.Emergency Services Reserve - To be used to support the provision of emergency services in the Shire.Developer Contributions Reserve - Funds received and used in accordance with the Developer Contributions Plan.Boiodiversity Reserve. - To be used for the funding of Biodiversity Initiatives.Augusta Revitalisation Reserve - To be used for funding capital projects in the Augusta town-site.Affordable Housing Fund-Expenditure on capital and improvements of infrastructure within the Cowaramup Townsiteand the area covered by the West Cowaramup Townsite Strategy as determined by the Shire.Community Loan Reserve - Interest free funding for eligible groups involved with sporting and cultural activities.Cedarvale Reserve - Funds allocated to meet Council's obligations in respect of the agreement with Cedarvale for the Gnarabup site and future foreshore rehabilitation required at Prevelly and Gnarabup.Margaret River CBD Reserve - Development and maintenance of the Margaret River Business DistrictParking Reserve - To be used to fund future car parking requirements.Road Asset Reserve - To be used to fund future road and drainage maintenance and construction requirements.Gloucester Park Reserve

Staff Leave Reserve - to be used to fund annual and long service leave requirements.Public Open Space Reserve - To be used to fund future public open space requirements.Limesand Pits Reserve - Rehabilitation and development of the Boranup, Redgate and any other Shire limesand pits.Cemeteries Reserve - To be used for the upgrade of cemeteries.Caravan Park Upgrade Reserve - To be used for the upgrading of Caravan Parks.Waste Management Reserve - To be used to fund future waste facility and plant requirements.Self Insurance Reserve - Used to fund self insurance, workers compensation performance risk, risk management and other related employee and organisational activities.Augusta Recreation Reserves Reserve - Funds from the sale of recreation reserves in Augusta are reserved for future recreation works in Augusta.Community Facility Reserve - To be used for the construction and major maintenance of buildings.Gravel Pits Reserve - Rehabilitation and development of the Shire's gravel and other related resource reserves.Recreation Centres Reserve - Income from advertising signs is reserved for future improvements to facilities.Old Settlement Reserve - Income from the lease of this site is to be used for the maintenance of the site.Margaret River CBD Redevelopment Reserve - To be used for funding capital projects in the Margaret River CBD and town-site.Youth Facilities Reserve - To be used to renew and develop youth facilities in the Shire.Roads Reserve - To be used for the renewal of rural and urban roads.

The majority of the Reserves are not expected to be used within a set period as furthertransfers to the reserve accounts are expected as funds are available.All of the cash backed reserve amounts are to be supported by money held in financial institutions.

page 12



7. NET CURRENT ASSETS 2016-17 2017-18 2017-18Last Year Approved YTD

Actual Budget Actual$ $ $

Composition of Estimated Net Current Asset Position

CURRENT ASSETS

Cash - Unrestricted 2,167,561 1,282,033 11,710,083Cash - Restricted Reserves 12,170,159 11,951,040 25,095,052Cash - Restricted 0 0Cash and Cash Equivalents 14,337,720 13,233,073 36,805,135

Other Financial Assets 0 0 0

Receivables 1,124,298 635,886 12,169,543Inventories 742,813 382,811 86,219

16,204,831 14,251,770 49,060,897

LESS: CURRENT LIABILITIES

Payables and Provisions (3,720,735) (4,592,248) (3,437,247)(3,720,735) (4,592,248) (3,437,247)

NET CURRENT ASSET POSITION 12,484,096 9,659,522 45,623,650

Less: Cash - Restricted Reserves (11,275,796) (11,951,040) (25,095,052)Less: Loans - Clubs/Institutions (15,594)Add: Provisions and Current Loan Liability 2,297,819 2,291,518 2,275,855

ESTIMATED SURPLUS/(DEFICIENCY) C/FWD 3,490,525 0 22,804,453

page 13



8. RATING INFORMATION 2017-18 2017-18 2017-18 2017-18 2017-18 2017-18 2017-18Budget Budget Budget Budget Budget Budget Actual

Number of Properties

Rateable Value

Rate Revenue

Interim Rates Back Rates

Total Revenue

Total Revenue

Differential General Rate Rate in $ $ $ $ $ $ $cents

Residential GRV 10.190000 4,166 71,630,141 7,299,113 100,000 20,000 7,419,113 7,527,220Residential GRV Vacant 19.520600 326 4,133,050 806,796 806,796 795,027Rural Residential GRV 9.761300 630 12,774,120 1,246,920 1,246,920 1,270,399Rural Residential GRV Vacant 19.000700 140 1,737,160 330,073 330,073 328,017Commercial, Industrial, Tourism 12.069800 1,040 36,885,211 4,451,971 4,451,971 4,429,690Rural Strata Title Vineyard UV 0.445600 0 0 0 0 0UV Rural 0.445600 779 518,117,000 2,308,729 2,308,729 2,304,933UV1 (one non rural use) 0.557000 110 72,171,000 401,992 401,992 420,638UV 2 (two non rural uses) 0.668400 19 13,017,000 87,006 87,006 107,166UV3 (over two non rural uses) 0.779800 16 13,431,000 104,735 104,735 104,735UV Conservation 0.435500 70 59,246,000 258,016 258,016 258,016

7,296 803,141,682 17,295,351 100,000 20,000 17,415,351 17,545,841Minimum Rates Minimum

$Residential GRV 1,264 842 8,933,907 1,064,288 1,064,288 1,065,552Residential GRV Vacant 1,264 727 3,181,755 918,928 918,928 870,896Rural Residential GRV 1,539 138 1,895,534 212,382 212,382 213,921Rural Residential GRV Vacant 1,539 30 206,070 46,170 46,170 44,631Commercial, Industrial, Tourism 1,358 239 1,868,774 324,562 324,562 323,204Rural Strata Title Vineyard UV 833 37 2,700,000 30,821 30,821 30,821UV Rural 1,418 181 36,827,602 256,658 256,658 248,150UV1 (one non rural use) 1,418 6 1,261,000 8,508 8,508 9,926UV 2 (two non rural uses) 1,418 0 0 0 0 0UV3 (over two non rural uses) 1,418 0 0 0 0 0UV Conservation 1,365 16 4,072,000 21,840 21,840 20,475

2,216 60,946,642 2,884,157 0 0 2,884,157 2,827,57620,179,508 100,000 20,000 20,299,508 20,373,417

Movement in Excess Rates 0 (67,558)

20,299,508 20,305,859

Interest and adminstration charges 358,500 225,747Discounts 0 0

Totals 20,658,008 20,531,607

All land except exempt land in the Shire of Augusta Margaret River is rated according to its Gross Rental Value (GRV) or Unimproved Value (UV) depending

on the zoning in the Shire and uses undertaken on the property.

The general rates detailed above for the 2015-16 financial year have been determined by Council on the basis of raising the revenue requiredto meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sourcesother than rates and also considering the extent of any increase in rating over the level adopted in the previous year.

The minimum rates have been determined by Council on the basis that all ratepayers must make a reasonable contribution to the cost of the LocalGovernment services/facilities.

Note - Ministerial Approval was obtained for compliance with Section 6.35 (5) of the LG Act for the Residential GRV Vacant Land differential rating

category due to this categeoy having more than 50% of rateable properties on the minimum rate.

Sub-Totals

Sub-Totals

RATE TYPE

page 14

9. GRANTS AND CONTRIBUTIONS REVENUE

COA Job IE Description 2017-18 BUDGET

$

BUDGET OPERATING

$

BUDGET CAPITAL

$

RECEIVED $

AMOUNT TO BE RECEIVED

$

CATEGORY COMMENT

General Purpose FundingGF75 67 WALGGC General Purpose & Local Road Grants 557,654 557,654 146,131 411,523 OperatingGF83 67 Energy Grants - Diesel fuel rebate 44,000 44,000 15,728 28,272 OperatingGF86 73 Reimbursements 46,800 46,800 12,537 34,263 OperatingEmergency Management & Fire PreventionEM75 67 Operating Grant Income - ESL 31,880 31,880 9,403 22,477 OperatingEM76 70 Capital Grant Income - ESL 70,600 70,600 61,260 9,341 CapitalFP72 73 Insurance Claims 0 1,850 OperatingFP73 67 Other Grant Income 41,392 41,392 0 41,392 OperatingFP74 73 Contributions - non ESL 56,000 56,000 0 56,000 OperatingFP75 67 ESL Operating Grant 248,209 248,209 60,285 187,925 OperatingFP75 73 ESL Operating Grant 0 0 636 OperatingFP76 70 ESL Capital Grant 761,637 761,637 0 761,637 CapitalFP77 74 Capital Contributions 15,000 15,000 0 15,000 CapitalCommunity Planning & DevelopmentCD75 67 Community Development Grants 17,000 17,000 0 17,000 OperatingCD77 73 Community Development Bursary 5,600 5,600 123 5,477 OperatingCD70 70 Margaret River Youth Precinct Grants 2,167,333 2,167,333 0 2,167,333 CapitalCD80 74 Margaret River Youth Precinct Contributions 50,000 50,000 0 50,000 CapitalTown PlanningTP75 67 0 0 0 0 OperatingTP74 74 Developer Contribution Plan contributions 150,000 150,000 88,038 61,962 CapitalCommunity BuildingsHA75 HIG09 70 Grant for Cultural Centre 3,200,000 3,200,000 0 3,200,000 CapitalAquatic CentreAC75 70 Community Pool Revitalisation Grant 32,000 32,000 0 32,000 CapitalParks and GardensGD74 73 Contributions Operating - Golf club recycled water 4,000 4,000 4,360 (360) OperatingGD75 70 Capital Grants 332,207 332,207 0 332,207 Capital CSRFF Grant for Lower Western OvalAsset ServicesTY74 73 Contributions 0 0 1,140 Operating LGIS contribution to 2016/17 building insurance valuationTY75 TYG17 67 Regional Bicycle Network Program 0 0 0 0 Operating

TYG20 70 Coastal Adaptation and Protection Grant 50,000 50,000 0 50,000 CapitalTYG21 67 Lotterywest Trails Planning 25,000 25,000 0 25,000 Operating

0ConstructionCR74 74 Restricted Contributions 0 16,898 CapitalCR75 Capital Grants 2,803,819 228,774 Represents total grants for road and infrastructure projects

CRG03 70 Regional Roads Group 0 0 Capital70 Rosa Brook Road reconstruction 450,000 450,000 450,000 Capital70 Carters Road reconstruction 350,000 350,000 350,000 Capital70 Rosa Glen Road reconstruction 350,000 350,000 350,000 Capital70 Treeton Road reconstruction 50,000 50,000 50,000 Capital70 Warner Glen Road reconstruction 40,000 40,000 40,000 Capital

CRG05 70 - Main Roads Direct 233,151 233,151 134,274 98,877 Capital Gravel ResheetingCRG06 70 - Roads to Recovery 0 0 Capital

70 Rural Reseals 300,000 300,000 300,000 Capital70 Asphalt Overlays 400,000 400,000 400,000 Capital70 Carters Road reconstruction 100,000 100,000 100,000 Capital70 Rosa Glen Road reconstruction 110,884 110,884 110,884 Capital

CRG09 70 Cape to Cape Track winter diversion trail 70,909 70,909 0 70,909 CapitalCRG13 70 MRWA Bridge Grant 0 0 24,500 Capital FAG



Page 15

9. GRANTS AND CONTRIBUTIONS REVENUE

COA Job IE Description 2017-18 BUDGET

$

BUDGET OPERATING

$

BUDGET CAPITAL

$

RECEIVED $

AMOUNT TO BE RECEIVED

$

CATEGORY COMMENT



CRG14 70 Lotterywest for Wadandi Track 17/18 50,000 50,000 0 50,000 CapitalCRG14 70 Lotterywest for Wadandi Track - 15/16 70,000 70,000 70,000 0 CapitalCRG17 70 - Recreational Boating Facilities Scheme 61,875 61,875 0 61,875 Capital Ellis Street Boat Ramp Finger JettyCRG21 70 Ellis Street Boat Trailer Parking 167,000 167,000 0 167,000 Capital

OtherBU82 73 Contributions and Reimbursements 0 0 0 0 OperatingCC74 73 Contributions and Reimbursements 6,720 6,720 3,586 3,134 Operating Utilities recoupCE74 73 Reimbursements 40,000 40,000 0 40,000 OperatingCE86 73 Reimbursements 0 0 15,000 (15,000) OperatingCR73 73 Customer Services - Contributions & Reimbursements 0 0 0 0 OperatingCS82 73 Corporate Services Sundry Income 0 0 0 0 OperatingDC81 73 Sundry Income 0 0 6,480 0 Operating Reimbursement of Legal FeesDP82 73 Sundry Income 0 0 300 0 Operating Reimbursement of Legal FeesED75 67 Operating Grants 10,500 10,500 0 10,500 OperatingED86 73 Inclusion Support Programme 0 0 4,050 OperatingED88 73 Sustainability Assistance 0 0 1,310 OperatingFI83 73 Salary Packaging FBT contributions 39,600 39,600 0 39,600 OperatingGP72 73 Insurance Claim Payout 233,500 233,500 233,500 0 Operating MR Bowling Green claimGP74 74 Contributions 13,030 13,030 13,030 0 Capital Margaret River Bowling Club contribution for replacement greensGP86 73 Reimbursements 35,400 35,400 8,540 26,860 OperatingHA72 73 Insurance Claims 0 0 0 0 OperatingHR73 73 Contributions 0 0 0 0 OperatingIR75 67 Indoor Recreation Operating Grants 0 0 7,000 OperatingIT82 73 Sundry Income 0 0 100 OperatingLC50 67 Contributions (utilities) 0 0 0 0 OperatingLI72 73 Insurance Claim Payout 0 0 0 0 OperatingLI75 67 Grant Operating 1,060 1,060 1,060 0 OperatingRA69 73 Summons Costs Reimb 30,000 30,000 563 29,437 OperatingRG86 73 Reimbursements (Private Strategic Firebreaks) 15,000 15,000 0 15,000 OperatingRP72 73 Insurance Claims 0 0 0 0 OperatingSW82 73 Sundry Income (Limesand Royalties) 0 0 0 0 OperatingSW86 73 Workers Compensation Recovered 20,000 20,000 2,040 17,960 OperatingWA82 73 Waste Operating Income 0 0 18,705 (18,705) OperatingWO82 73 Works - Sundry Income 0 0 328 (328) Operating

11,154,941 1,509,315 9,645,626 962,754 10,256,452

Page 16

BUSINESS UNIT FINANCIAL REPORTS


12/10/2017 Page 1 of 65

REVENUE - General Purpose Funding

COA IE JOBDESCRIPTION

2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMERA61 60 Rates Levied 19,385,090 20,179,508 37,099 20,179,508 20,165,212 0RA62 60 Interim Rates Levied 184,770 100,000 119,474 10,000 118,722 108,722 Perm: Increase in number of properties by

subdivision and building completions.RA63 88 ESL Penalty Interest 3,982 1,500 677 500 771 0RA64 84 Rates Instalment Admin Fee 75,158 75,000 56,372 65,000 71,741 0RA65 88 Non-Payment Penalty Interest 113,372 95,000 19,321 25,000 21,889 0RA66 87 Deferred Rates Interest 1,482 1,000 0 1,000 0 0RA67 60 Back Rates 12,438 20,000 (2,270) 17,500 21,926 0RA68 88 Rates Instalment Interest 131,668 120,000 96,687 110,000 121,031 11,031 Perm: Increase in number of properties choosing

Option 2.RA69 73 Costs of Recovery of Rates 6,700 30,000 (266) 7,500 563 0RA70 84 Property Search Fee 29,028 24,000 3,741 6,000 9,461 0RA81 84 Fees and Charges (GST free) 2,657 1,000 0 500 291 0RA82 84 Sundry Income 9,320 11,000 0 250 0 0

TOTAL OPERATING INCOME 19,955,664 20,658,008 330,834 20,422,758 20,531,607OPERATING EXPENDITURERA01 01 Salaries (160,933) (175,188) (13,132) (47,166) (43,236) 0RA01 06 Accrued Leave (12,060) (10,464) (805) (2,817) (2,817) 0RA02 02 Superannuation (20,311) (22,854) (1,684) (6,153) (5,836) 0RA04 05 Training (2,286) (5,762) 0 (1,441) 0 0RA05 03 Workers Compensation (3,732) (3,680) (183) (991) (549) 0RA06 04 Uniforms (138) 0 0 0 0 0RA07 07 Recruitment (2,186) 0 0 0 0 0RA12 38 Subscriptions/Publications (127) (500) 0 0 (165) 0RA15 08 Printing & Stationery (16,428) (17,000) 0 (12,500) (5,165) 0RA22 19 Public Relations (2,529) (3,000) (80) (750) (243) 0RA29 16 Contract Services (81,772) (30,000) (1,173) (7,500) (7,606) 0RA50 Special Projects (35,681) (187,000) (3,977) (4,250) (9,476)

23 RAT01 GRV Revaluation 0 (150,000) 0 0 0 0

23 RAT02 UV Revaluation/Landgate & Sub Division (18,225) (20,000) 0 0 0 0

23 RAT03 Landgate Interim Schedules (16,744) (16,000) (3,952) (4,000) (9,426) 0

23 RAT04 Searches (711) (1,000) (25) (250) (50) 0

RA55 43 Write-Offs (2,611) (2,000) 0 (500) (27) 0TOTAL OPERATING EXPENDITURE (340,793) (457,448) (21,034) (84,068) (75,119)Business Unit Totals

Operating Income 19,955,664 20,658,008 330,834 20,422,758 20,531,607 0Operating Expenses (340,793) (457,448) (21,034) (84,068) (75,119) 0Capital Income 0Capital Expenditure 0

TOTAL FOR BUSINESS UNIT 19,614,870 20,200,560 309,800 20,338,690 20,456,488 0

12/10/2017 Page 2 of 65

GENERAL FINANCING - General Purpose Funding


2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEGF71 71 Rental Income 40,841 27,196 4,620 2,495 9,306 0

GF75 67 Operating Grant Income 1,912,927 557,654 0 139,418 146,131 0GF81 84 Sundry Income (GST) Free 134 0 80 0 80 0GF82 84 Other Income 10,617 14,210 431 3,150 1,211 0GF83 67 Energy Grants 52,709 44,000 4,283 7,000 15,728 0GF84 72 Service Fee - Underground Power 4,333 4,333 0 4,333 4,333 0GF85 86 Interest on Reserves 342,988 390,000 32,788 97,500 98,197 0GF85 88 Interest on Investments 294,148 138,400 20,919 0 45,149 45,149 Timing: Funds on investment & budget profileGF86 73 Reimbursements 53,810 46,800 3,618 12,600 12,537 0GF87 84 Property Recoveries (GST Free) 35,327 23,540 2,386 2,300 8,639 0GF88 88 Interest Rec'd on Self Supporting Loans 630 291 109 103 109 0GF89 88 Interest - WATC OCDF 80,274 78,000 6,417 19,500 19,654 0GF42 31 Profit on Sale of Investments 151,095 0 0 0 0 0TOTAL OPERATING INCOME 2,979,832 1,324,424 75,651 288,399 361,075OPERATING EXPENDITUREGF09 34 Interest on Loans (447,705) (447,439) (14,773) (29,285) (29,009) 0GF10 34 Government Guarantee Fee (55,901) (57,300) 0 0 0 0GF21 33 Bank Fees (60,834) (75,000) (7,839) (14,000) (12,651) 0GF43 94 Loss on Sale of Investments 0 0 0 0 0 0GF50 34 Interest Paid on Self Supporting Loans (607) (291) (103) (103) (103) 0GF56 43 Write off of Self Supporting Loan 0 0 0 0 0 0TOTAL OPERATING EXPENDITURE (565,047) (580,030) (22,715) (43,388) (41,763)

CAPITAL INCOME6310 Principal loans received (35,884) 2,450,000 0 0 0 0

Self Supporting Loans recovered6831 Augusta Bowling Club 4,832 5,146 1,256 1,256 1,256 0

Interest Free Loans Recovered6822 MR Tennis Club 9,000 0 0 0 0 06812 Augusta Golf Club 0 0 0 0 7,661 06823 Augusta Golf Club 2,554 2,554 0 2,554 (5,107) 06814 Community Resource Centre 0 0 0 0 10,000 06824 Community Resource Centre 5,000 5,000 0 2,500 (7,500) 0TOTAL CAPITAL INCOME (14,498) 2,462,700 1,256 6,310 6,310

CAPITAL EXPENDITURE4884 Principal loan repayments (596,090) (703,049) (43,406) (83,598) (83,597) 04894 Principal SS loan repayments (4,832) (5,146) (1,256) (1,256) (1,256) 0

Interest Free Loan Advances6815 MR & Districts Agricultural Society (5,200) 0 (5,200) (5,200) 06816 Gracetown Tennis Club 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (600,922) (713,395) (44,662) (90,054) (90,054)Business Unit Totals

Operating Income 2,979,832 1,324,424 75,651 288,399 361,075 72,676Operating Expenses (565,047) (580,030) (22,715) (43,388) (41,763) 0Capital Income (14,498) 2,462,700 1,256 6,310 6,310 0Capital Expenditure (600,922) (713,395) (44,662) (90,054) (90,054) 0

TOTAL FOR BUSINESS UNIT 1,799,365 2,493,699 9,530 161,267 235,568 74,301

12/10/2017 Page 3 of 65

MEMBERS OF COUNCIL - Governance


2016-17 Last Year

Actual

2017-18 Approved

Budget

2017-18 Amended

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEMC73 84 Election Nominations 0 0 0 720 0 720 0MC74 73 Contributions 0 0 0 0 0 0 0TOTAL OPERATING INCOME 0 0 0 720 0 720

OPERATING EXPENDITUREMC11 27 Mobile Telephone (387) (370) (370) (30) (90) (91) 0MC12 38 Subscriptions/Publications 0 (510) (510) 0 (126) (500) 0MC17 09 Consumables (558) (2,500) (2,500) 0 (520) (6) 0MC23 05 Conferences & Training (7,088) (14,150) (14,150) (1,030) 0 (1,545) 0MC24 37 Functions & Receptions (14,290) (13,500) (13,500) (463) (3,375) (894) 0MC25 19 Advertising 0 (2,040) (2,040) 0 (510) 0 0MC35 Election Expenses 0 (45,000) (45,000) 0 (1,000) 0 0MC43 39 Members Sitting Fees & Allowances (204,733) (204,752) (204,752) (17,061) (51,189) (51,183) 0MC44 44 Donations (20,355) (12,200) (12,200) (445) (600) (2,945) 0MC50 Special Projects (35,510) (62,500) (62,500) (10,000) (52,500) (10,000) 42,500

17 MC02 Visit to Haining (13,695) 0 0 0 0 0 0

17 MC03 Visit from Haining (4,267) (10,000) (10,000) 0 0 0 0

17 MOC06 Contribution to MRCCI WIFI Project (2,549) (2,500) (2,500) 0 (2,500) 0 0

17 MOC07 Contribution to Augusta CCI for Augusta

Boat Harbour Lawn Area

(5,000) 0 0 0 0 0 0

17 MOC08 Contribution to Riverslea Community

Group for CATV

(5,000) 0 0 0 0 0 0

17 MOC09 Contribution to Brookfield Connect for

CATV

(5,000) 0 0 0 0 0 0

17 MOC11 Contribution to Augusta Chamber of

Commerce for streetscape maintenance

0 (10,000) (10,000) (10,000) (10,000) (10,000) 0

17 MOC12 Contribution to Cowaramup Hall and

Reserves Accociation for Cowaramup Hall

works

0 (40,000) (40,000) 0 (40,000) 0 40,000 Timing: Contribution not yet requested

MC51 39 Travel and Accommodation Expenses (15,340) (19,421) (19,421) (914) (4,857) (4,039) 0MC98 51 Depreciation 0 0 0 0 0 0 0TOTAL OPERATING EXPENDITURE (298,261) (376,943) (376,943) (29,943) (114,767) (71,203)

CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0 0

CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0 0Business Unit Totals

Operating Income 0 0 0 720 0 720 720Operating Expenses (298,261) (376,943) (376,943) (29,943) (114,767) (71,203) 43,564Capital Income 0 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (298,261) (376,943) (376,943) (29,223) (114,767) (70,483) 44,284

12/10/2017 Page 4 of 65

CEO - Governance


2016-17 Last Year

Actual

2017-18 Approved

Budget

2017-18 Amended Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMECE74 73 LGCOG Conference Delegate Registrations 0 40,000 40,000 0 0 0 0CE86 73 Reimbursements 4,363 0 0 15,000 0 15,000 15,000 Perm: Refund of 50% of grant for Wine Industry Art TrailCE87 84 Fees and Charges 36 0 0 16,724 0 16,724 16,724 Perm: Income from Wildcats eventTOTAL OPERATING INCOME 4,400 40,000 40,000 31,724 0 31,724 31,724OPERATING EXPENDITURECE01 01 Salaries (420,902) (451,568) (451,568) (34,115) (121,576) (115,177) 0CE01 06 Accrued Leave (45,194) (38,752) (38,752) (2,981) (10,433) (10,433) 0CE02 02 Superannuation (49,856) (51,012) (51,012) (3,579) (13,734) (12,700) 0CE03 17 Consultant (7,068) (10,000) (10,000) 0 0 0 0CE04 05 Training (3,179) (11,360) (11,360) 0 (2,840) (576) 0CE05 03 Workers Compensation (9,030) (9,710) (9,710) (482) (2,614) (1,446) 0CE06 04 Uniforms (469) 0 0 0 0 0 0CE07 07 Recruitment (1,799) 0 0 0 0 0 0CE11 27 Mobile Telephone (2,610) (4,080) (4,080) (158) (720) (474) 0CE12 38 Subscriptions/Publications (26,451) (27,540) (27,540) 0 (26,595) (26,527) 0CE14 17 Organisational Development (10,454) (17,900) (17,900) (671) (1,300) (2,000) 0CE17 09 Consumables (795) (1,224) (1,224) 0 (306) 0 0CE22 19 Public Relations (117,691) (163,900) (163,900) (4,248) (30,600) (8,250) 22,350 Timing: Branding project and advertisingCE24 37 Functions & Refreshments (3,674) (6,500) (6,500) 0 (1,650) (103) 0CE37 24 Legal Expenses (3,991) (10,000) (10,000) 0 (2,550) 0 0CE40 98 Vehicle Operating Expenses (7,782) 0 0 0 0 0 0CE41 08 Fringe Benefits Tax (809) (4,113) (4,113) (343) (1,029) (1,029) 0CE50 Special Projects (299,203) (312,500) (312,500) (5,492) (41,500) (68,230) (26,730)

17 CEO03 Legislative Reviews (12,400) (12,000) (12,000) 0 0 0 0

19 CEO11 Iconic Events (133,532) (135,000) (135,000) (394) (25,000) (47,894) (22,894) Timing: Wildcats event (offset by income)44 CEO13 Regional Economic Development (34,573) (50,000) (50,000) 0 (12,500) (10,000) 0

17 CEO14 Cultural Centre QS and Business Planning (31,721) (15,000) (15,000) 0 0 0 0

19 CEO15 Local Events (50,436) (50,500) (50,500) (4,235) (4,000) (4,461) 0

19 WK0061 Shire Community Events (1,722) 0 0 0 0 0

19 WK0062 Wildcats Event 0 0 0 (2,035) 0 (2,035)

17 CEO16 Community Survey (186) 0 0 0 0 0 0

17 CEO17 Economic Development Strategy (2,880) 0 0 0 0 0 0

17 CEO18 Assistance for Economic Projects (9,803) 0 0 0 0 0 0

17 CEO19 Economic Development Strategy Initiatives (23,672) (10,000) (10,000) 0 0 (5,012) 0

17 CEO21 LGCOG Conference 2018 0 (40,000) (40,000) (863) 0 (863) 0

CE58 12 Minor Equipment 0 0 0 0 0 0 0CE98 51 Depreciation (774) (1,200) (1,200) (64) (300) (195) 0TOTAL OPERATING EXPENDITURE (1,011,730) (1,121,359) (1,121,359) (52,132) (257,747) (247,141)

CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 4,400 40,000 40,000 31,724 0 31,724 31,724Operating Expenses (1,011,730) (1,121,359) (1,121,359) (52,132) (257,747) (247,141) 0Capital Income 0 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (1,007,331) (1,081,359) (1,081,359) (20,408) (257,747) (215,417) 42,330

12/10/2017 Page 5 of 65

DIRECTOR CORPORATE & COMMUNITY SERVICES - Governance


2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEDC75 67 Grants and Contributions 1,000 0 0 0 0 0DC81 93 Sundry Income 0 0 0 0 6,480 0DC82 84 Augusta Museum Takings 8,559 7,800 595 2,000 1,655 0TOTAL OPERATING INCOME 9,559 7,800 595 2,000 8,135

OPERATING EXPENDITUREDC01 01 Salaries (211,003) (232,102) (18,096) (62,489) (55,860) 0DC01 06 Accrued Leave (23,321) (19,956) (1,535) (5,373) (5,373) 0DC02 02 Superannuation (24,803) (25,012) (1,902) (6,734) (6,723) 0DC04 05 Training (6,268) (7,175) (330) (1,794) (449) 0DC05 03 Workers Compensation (4,898) (4,992) (248) (1,344) (744) 0DC11 27 Mobile Telephone (1,925) (1,000) (85) (240) (206) 0DC12 38 Subscriptions/Publications (1,503) (1,732) 0 (480) (474) 0DC17 09 Consumables (33) (600) (61) (150) (85) 0DC24 37 Refreshments (155) (400) 0 (100) 0 0DC29 16 Contract Services (9,750) 0 0 0 0 0DC37 24 Legal and Professional Advice (4,226) (10,000) 0 (2,500) 0 0DC39 44 Grants - Community Development (6,909) 0 0 0 0 0DC42 44 Donations (750) (2,000) 0 (500) (200) 0DC43 44 Sponsorships (5,000) (6,000) (800) (900) (4,800) 0DC44 44 Contributions/Donations/Sponsorships (92,311) (71,029) (19,531) (59,079) (21,627) 37,452

44 DCD02 Augusta Historical Museum (11,813) (15,925) (2,171) (3,975) (4,017) 0

44 DCD10 South West Academy of Sports (4,400) (4,400) (4,000) (4,400) (4,000) 0

44 DCD21 Margaret River Historical Society (11,000) (9,000) (9,000) (9,000) (9,000) 0

44 DCD22 SW Group of Affiliated Agricultural Assoc 0 (250) 0 (250) (250) 0

44 DCD23 Gracetown Progress Association (4,647) (5,000) 0 (5,000) 0 0

44 DCD25 Augusta Centennial Hall (12,000) (5,000) 0 (5,000) 0 0

44 DCD26 Cowaramup Hall Reserves & Residents (38,000) (11,374) 0 (11,374) 0 11,374 Timing: Funds to be released in October44 DCD28 Karridale Hall Management Committee (3,160) (2,720) 0 (2,720) 0 0

44 DCD30 Rosa Brook Sporting and Cultural Facilities (1,000) (1,500) 0 (1,500) 0 0

44 DCD34 Alexandra Bridge Hall & Social Committee 0 (1,500) 0 (1,500) 0 0

44 DCD39 Thank a Volunteer Event (2,930) 0 0 0 0 0

44 DCD40 Margaret River Concert Band (3,360) (3,360) (3,360) (3,360) (3,360) 0

44 DCD42 Cowaramup Volunteer BFB 0 (1,000) (1,000) (1,000) (1,000) 0

44 DCD43 Margaret River Regional Environment Ctr 0 (10,000) 0 (10,000) 0 0

DC50 44 Special Projects (3,039) (40,000) 0 (30,000) (6,480) 23,52017 DCC14 Financial Ratios Review (3,039) (5,000) 0 0 0 0

17 DCC15 Risk Management 0 (5,000) 0 0 (6,480) 0

17 DCC18 Community Infrastructure Report 0 (30,000) 0 (30,000) 0 30,000 Timing: Project in progressTOTAL OPERATING EXPENDITURE (395,892) (421,998) (42,587) (171,683) (103,021)

CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0

CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 9,559 7,800 595 2,000 8,135 0Operating Expenses (395,892) (421,998) (42,587) (171,683) (103,021) 68,662Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (386,334) (414,198) (41,992) (169,683) (94,886) 74,797

12/10/2017 Page 6 of 65

DIRECTOR SUSTAINABLE DEVELOPMENT - Governance

COA IEDESCRIPTION

2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEDP82 83 Sundry Income 83,850 0 0 0 300 0

83,850 0 0 0 300OPERATING EXPENDITUREDP01 01 Salaries (449,429) (491,116) (36,203) (132,224) (128,989) 0DP01 06 Accrued Leave (48,008) (43,822) (3,371) (11,798) (11,798) 0DP02 02 Superannuation (49,812) (54,120) (4,086) (14,571) (14,240) 0DP03 17 Consultant (12,119) (10,200) 0 0 0 0DP04 05 Training (9,863) (12,155) 0 (3,039) (1,368) 0DP05 03 Workers Compensation (10,244) (10,596) (526) (2,853) (1,578) 0DP06 04 Protective Clothing (1,063) (500) 0 (100) 0 0DP07 07 Recruitment (12,496) 0 0 0 0 0DP11 27 Mobile Telephone (2,870) (2,400) (73) (600) (425) 0DP12 38 Subscriptions & Publications (644) (1,400) 0 (400) (474) 0DP17 09 Consumables 0 (600) 0 (100) (73) 0DP20 15 Equipment Repairs & Maintenance 0 (500) 0 (150) 0 0DP22 19 Public Relations 0 (500) 0 (150) 0 0DP24 37 Refreshments (65) (300) 0 (100) (45) 0DP25 16 Legal Fees (19,110) (50,600) (9,315) (22,600) (26,358) 0DP26 16 Legal Projects 0 (14,000) 0 (3,000) 0 0DP40 16 Vehicle Operating Expenses (3,701) 0 0 0 0 0DP58 12 Minor Equipment 0 (1,000) 0 (300) 0 0TOTAL OPERATING EXPENDITURE (619,423) (693,809) (53,574) (191,985) (185,347)CAPITAL INCOME

0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 83,850 0 0 0 300 0Operating Expenses (619,423) (693,809) (53,574) (191,985) (185,347) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

(535,574) (693,809) (53,574) (191,985) (185,047) 0

TOTAL CAPITAL INCOME

TOTAL FOR BUSINESS UNIT

TOTAL OPERATING INCOME

12/10/2017 Page 7 of 65

DIRECTOR INFRASTRUCTURE SERVICES - Governance

COA IE DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEDI82 84 Sundry Income 0 0 0 0 0 0TOTAL OPERATING INCOME 0 0 0 0OPERATING EXPENDITUREDI01 01 Salaries (196,902) (202,906) (3,817) (54,629) (13,467) 41,162 Perm: Director starting in OctoberDI01 06 Accrued Leave (21,430) (17,798) (1,369) (4,792) (4,792) 0DI02 02 Superannuation (23,160) (21,946) (429) (5,909) (1,623) 0DI04 05 Training (4,622) (6,960) 0 (1,740) 0 0DI05 03 Workers Compensation (5,125) (4,368) (217) (1,176) (651) 0DI07 07 Recruitment (5,004) 0 0 0 (32) 0DI11 27 Mobile Telephone (915) (2,400) 0 (600) (1) 0DI12 38 Subscriptions & Publications (671) (1,400) 0 (300) 0 0DI17 09 Consumables (634) (300) 0 (75) (125) 0DI20 15 Equipment Repairs & Maintenance 0 (300) 0 (75) 0 0DI24 37 Refreshments (52) (300) 0 (75) 0 0TOTAL OPERATING EXPENDITURE (258,515) (258,678) (5,832) (69,371) (20,691)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 0 0 0 0 0 0Operating Expenses (258,515) (258,678) (5,832) (69,371) (20,691) 48,680Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0


12/10/2017 Page 8 of 65

FINANCE - Governance

COA IEDESCRIPTION

2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEFI72 73 Insurance claim payouts 153,295 0 0 0 0 0FI82 93 Discounts & Rebates 2,636 4,500 1,005 1,000 1,005 0FI83 73 Salary Package FBT Contributions 38,825 39,600 0 0 0 0TOTAL OPERATING INCOME 194,757 44,100 1,005 1,000 1,005OPERATING EXPENDITUREFI01 01 Salaries (293,691) (313,482) (19,898) (84,399) (80,684) 0FI01 06 Accrued Leave (30,078) (28,054) (2,158) (7,553) (7,553) 0FI02 02 Superannuation (33,168) (35,620) (2,617) (9,590) (9,175) 0FI04 05 Training (10,843) (20,212) (2,220) (5,053) (2,694) 0FI05 03 Workers Compensation (6,688) (6,772) (336) (1,823) (1,008) 0FI07 38 Recruitment (32) 0 0 0 0 0FI13 30 Insurance (469,657) (489,399) 0 (255,539) (237,355) 0FI17 09 Consumables 0 (500) 0 0 0 0FI27 16 Insurance claims (3,295) 0 0 0 0 0FI29 16 Contract Services (36,125) (43,500) 0 0 0 0FI30 16 Special Projects (6,138) (14,000) 0 0 0 0FI41 08 FBT - Salary Packaging (38,825) (38,825) (4,314) (12,942) (12,942) 0FI55 16 Procurement (788) (7,000) 0 (2,500) 0 0FI58 12 Minor Equipment 0 (500) 0 0 0 0TOTAL OPERATING EXPENDITURE (929,327) (997,864) (31,543) (379,399) (351,411)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 194,757 44,100 1,005 1,000 1,005 0Operating Expenses (929,327) (997,864) (31,543) (379,399) (351,411) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (734,570) (953,764) (30,538) (378,399) (350,405) 0

12/10/2017 Page 9 of 65

RECORDS - Governance


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOME

RE81 84 Fees and Charges (GST free) 180 0 60 0 90 0RE82 84 Sundry Income 779 0 0 0 (0) 0TOTAL OPERATING INCOME 959 0 60 0 90

OPERATING EXPENDITURE

RE01 01 Salaries (135,924) (145,576) (9,729) (39,194) (37,280) 0RE01 06 Accrued Leave (15,424) (11,986) (922) (3,227) (3,227) 0RE02 02 Superannuation (19,351) (17,940) (1,425) (4,830) (4,967) 0RE04 05 Training (174) (3,298) 0 (824) 0 0RE05 03 Workers Compensation (3,157) (3,120) (155) (840) (465) 0RE12 38 Subscriptions & Publications (664) (1,000) 0 (1,000) (995) 0RE14 17 Organisational Development 0 (250) 0 (250) (189) 0RE17 09 Consumables (798) (1,000) 0 0 0 0RE18 20 Equipment Lease (2,418) (3,400) (806) (850) (806) 0RE20 15 Equipment Repairs & Maintenance (25) (400) 0 (100) 0 0RE29 16 Contract Services (1,647) (1,000) 0 0 0 0RE58 12 Minor Equipment 0 0 0 0 0 0RE98 51 Depreciation (671) (720) (47) (180) (144) 0TOTAL OPERATING EXPENDITURE (180,253) (189,690) (13,084) (51,295) (48,075)

CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0

CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0

Business Unit TotalsOperating Income 959 0 60 0 90Operating Expenses (180,253) (189,690) (13,084) (51,295) (48,075)Capital Income 0 0 0 0 0Capital Expenditure 0 0 0 0 0


12/10/2017 Page 10 of 65

CORPORATE SERVICES - Governance


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMECS82 Sundry Income 2,211 2,000 0 500 547 0TOTAL OPERATING INCOME 2,211 2,000 0 500 547OPERATING EXPENDITURECS10 27 Telephone (29,426) (31,200) (4,069) (7,800) (6,412) 0CS15 13 Stationery (14,216) (14,400) (825) (3,600) (1,290) 0CS15 14 Paper/Printing (16,402) (18,600) (919) (4,650) (2,620) 0CS16 18 Postage (54,338) (62,000) (10,342) (13,000) (11,345) 0CS17 09 Consumables - General (4,547) (1,200) (333) (300) (769) 0CS17 13 Consumables - Coffee (1,466) (3,960) (143) (990) (1,167) 0CS17 20 Consumables - Hire (Water Disp) (1,344) (1,320) (116) (330) (348) 0CS20 15 Equipment Repairs & Maintenance 0 (1,000) 0 0 (150) 0CS35 25 Utilities - Electricity & Energy (76,203) (82,440) (7,783) (20,610) (24,741) 0CS35 26 Utilities - Water (32,346) (32,500) 0 (1,600) (2,567) 0CS40 98 Vehicle Operating Costs (12,408) (10,800) (2,902) (2,670) (8,171) 0CS58 12 Minor Equipment (1,831) (5,000) 0 (800) 0 0CS98 51 Depreciation (869) (1,200) (71) (300) (219) 0TOTAL OPERATING EXPENDITURE (245,396) (265,620) (27,504) (56,650) (59,798)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURECS97 55 Furniture & Equipment 0 (10,000) 0 0 0 0TOTAL CAPITAL EXPENDITURE 0 (10,000) 0 0 0Business Unit Totals

Operating Income 2,211 2,000 0 500 547Operating Expenses (245,396) (265,620) (27,504) (56,650) (59,798)Capital Income 0 0 0 0 0Capital Expenditure 0 (10,000) 0 0 0

TOTAL FOR BUSINESS UNIT (243,185) (273,620) (27,504) (56,150) (59,251)

12/10/2017 Page 11 of 65

CUSTOMER RELATIONS - Customer Relations

COA IE JOB DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMECR73 73 Contributions & Reimbursements 1,531 0 0 0 0 0CR81 84 Fees and Charges (GST free) 15,812 40,000 0 20,000 0 (20,000) Timing: Sale of number platesCR82 90 DoT Commissions 178,319 180,000 14,336 45,000 43,729 0CR83 90 Transwa Commissions 580 1,600 56 300 153 0CR84 84 Other Fees and Charges 1,041 1,800 22 300 360 0

197,283 223,400 14,414 65,600 44,242OPERATING EXPENDITURECR01 01 Salaries (386,445) (415,544) (31,663) (111,877) (108,091) 0CR01 06 Accrued Leave (41,311) (39,690) (3,053) (10,686) (10,686) 0CR02 02 Superannuation (49,484) (51,764) (3,949) (13,936) (13,825) 0CR04 05 Training (4,804) (7,880) (537) (1,970) (2,046) 0CR05 03 Workers Compensation (9,043) (9,022) (448) (2,429) (1,344) 0CR06 04 Staff Uniforms (2,229) (4,200) 0 0 (429) 0CR07 07 Recruitment (1,259) 0 0 0 0 0CR12 38 Subscriptions & Publications (325) (1,100) (143) (320) (304) 0CR20 15 Equipment Repairs & Maintenance 0 (1,000) 0 0 0 0CR49 22 Stock (7,600) (20,000) 0 (10,000) 0 0 Timing: Number plates stockCR58 12 Minor Equipment (1,295) (3,000) (1,691) (1,900) (2,074) 0CR98 51 Depreciation (748) (1,200) (61) (300) (188) 0TOTAL OPERATING EXPENDITURE (504,543) (554,400) (41,545) (153,418) (138,988)CAPITAL INCOME

0 0 0 0 0CAPITAL EXPENDITURECR97 16 Purchase of Asset 0 (5,000) 0 0 0 0

16 CRC001 Display Cabinet for CAC Foyer 0 (5,000) 0 0 0 0

TOTAL CAPITAL EXPENDITURE 0 (5,000) 0 0 0Business Unit Totals

Operating Income 197,283 223,400 14,414 65,600 44,242 (21,358)Operating Expenses (504,543) (554,400) (41,545) (153,418) (138,988) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 (5,000) 0 0 0 0




12/10/2017 Page 12 of 65

INFORMATION COMMUNICATION TECHNOLOGY - Governance


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEIT82 73 Sundry Income 5,955 0 0 0 100 0

5,955 0 0 0 100OPERATING EXPENDITUREIT01 01 Salaries (153,316) (153,830) (9,045) (41,416) (39,766) 0IT01 06 Accrued Leave (14,568) (12,232) (941) (3,293) (3,293) 0IT02 02 Superannuation (20,052) (18,824) (1,367) (5,068) (4,776) 0IT04 05 Training (2,167) (11,320) 0 (2,830) (3,704) 0IT05 03 Workers Compensation (3,331) (3,290) (163) (886) (489) 0IT07 07 Recruitment (898) 0 0 0 0 0IT10 27 Telephone (13,432) (13,680) (1,719) (3,420) (2,455) 0IT11 27 Mobile Telephone (4,137) (4,320) (291) (1,620) (819) 0IT12 38 Subscriptions & Publications (360) (834) 0 (650) (650) 0IT15 14 Printing & Stationery (66,859) (74,940) (5,714) (17,175) (17,280) 0IT18 20 Equipment Leasing (182,032) (170,256) (6,535) (42,564) (42,475) 0IT19 16 Software Licenses (377,507) (440,011) (58,362) (309,738) (288,473) 0IT20 15 Equipment Repairs & Mtce. (23,972) (12,426) 0 (3,374) 0 0IT29 16 Contract Services (5,525) (13,840) 0 (1,500) 0 0IT40 98 Vehicle Operating Expenses (5,398) (5,720) (1,028) (1,580) (2,143) 0IT41 08 Fringe Benefits Tax (1,291) (1,274) (106) (318) (318) 0IT50 16 Special Projects (49,705) (64,858) (32,185) (64,858) (35,785) 29,073 Timing: of projectsIT58 12 Minor Equipment (34,674) (28,100) 1,900 (18,100) (6,806) 11,294 Timing: of equipment purchasesIT90 50 Profit/Loss on Sale of Assets 0 0 0 0 0 0IT98 51 Depreciation (26,289) (30,000) (2,132) (7,500) (6,540) 0TOTAL OPERATING EXPENDITURE (985,511) (1,059,755) (117,687) (525,890) (455,773)CAPITAL INCOME

0 0 0 0 0CAPITAL EXPENDITUREIT97 55 Furniture & Equipment (6,100) (98,000) 0 0 0 0

55 ICT001 Monitor for Council Chambers (6,100) (8,000) 0 0 0 0

55 ICT002 Replacement of Production Servers and

Storage with Nutanix System

0 (90,000) 0 0 0 0

TOTAL CAPITAL EXPENDITURE (6,100) (98,000) 0 0 0Business Unit Totals

Operating Income 5,955 0 0 0 100 0Operating Expenses (985,511) (1,059,755) (117,687) (525,890) (455,773) 70,117Capital Income 0 0 0 0 0 0Capital Expenditure (6,100) (98,000) 0 0 0 0

TOTAL FOR BUSINESS UNIT (985,656) (1,157,755) (117,687) (525,890) (455,673) 70,217



12/10/2017 Page 13 of 65

HUMAN RESOURCES - Governance


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEHR82 93 Sundry Income 50,698 20,000 0 0 0 0HR73 73 Countributions & Reimbursements 3,659 0 0 0 0 0TOTAL OPERATING INCOME 54,357 20,000 0 0 0


HR01 01 Salaries (368,133) (384,748) (27,774) (103,586) (96,842) 0HR01 06 Accrued Leave (42,572) (33,462) (2,574) (9,009) (9,009) 0HR02 02 Superannuation (46,945) (44,212) (3,192) (11,903) (11,417) 0HR04 05 Training (9,232) (12,846) (73) (3,211) (1,762) 0HR05 03 Workers Compensation (8,323) (8,294) (412) (2,233) (1,236) 0HR06 04 Staff Uniforms (931) (800) 0 (800) 0 0HR07 07 Recruitment Expenses (270) 0 0 0 0 0HR08 07 Employee Health Programs (10,381) (16,500) (920) (3,000) (1,240) 0HR11 27 Mobile Telephone (2,693) (4,584) (146) (1,146) (551) 0HR12 38 Subscriptions & Publications (12,494) (13,340) 0 (11,500) (11,255) 0HR14 37 Organisational Development (38,029) (57,100) 0 (9,500) (380) 0HR17 09 Consumables (16) (4,000) 0 0 0 0HR22 01 Employee Recognition (10,007) (13,000) 0 (3,250) (5,330) 0HR24 37 Refreshments (1,201) (4,000) (120) (1,000) (165) 0HR26 37 OSH Initiatives (14,885) (30,800) (150) (15,300) (150) 15,150 Timing: Partial expenditure due OctoberHR29 16 Contract Services (630) (3,000) 0 (750) 0 0HR40 98 Vehicle Operating Expenses (4,139) 0 (2,036) 0 (3,228) 0HR41 08 Fringe Benefits Tax (123) (1,291) (107) (321) (321) 0HR51 01 Workforce Planning 0 (3,000) 0 0 0 0HR55 01 Employee Paid Leave Other (25,654) (35,000) (74) (8,750) (1,115) 0HR58 51 Non-Capital Equipment (4,977) 0 0 0 0 0TOTAL OPERATING EXPENDITURE (601,635) (669,977) (37,578) (185,259) (144,000)



Operating Income 54,357 20,000 0 0 0 0

Operating Expenses (601,635) (669,977) (37,578) (185,259) (144,000) 41,259Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0


12/10/2017 Page 14 of 65

COMMUNITY PLANNING & DEVELOPMENT - Governance


Last Year Actual

2017-18 Approved

Budget


Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMECD74 73 Contributions 350 0 0 0 0 0 0CD75 67 Grant Income 37,747 17,000 17,000 0 1,000 0 0

67 CDI107 National Youth Week 2017 1,000 0 0 0 0 0 0

67 CDI113 MR SAM 2017 5,078 5,000 5,000 0 0 0 0

67 CDI124 National Volunteer Week 909 1,000 1,000 0 0 0 0

67 CDI147 LDAG 2016-17 Strive Round 1 916 3,000 3,000 0 0 0 0

67 CDI148 LDAG 2016-17 Strive Round 4 2,274 3,000 3,000 0 0 0 0

67 CDI149 LDAG 2016-17 Strive Round 9 2,800 3,000 3,000 0 0 0 0

67 CDI153 LDAG Operating Funds 2016-17 0 1,000 1,000 0 1,000 0 0

67 CDI154 Suicide Prevention (Auspice for) MRPS 12,750 0 0 0 0 0 0

67 CDI155 Suicide Prevention (Auspice for) MRSHS 7,020 0 0 0 0 0 0

67 CDI164 Thank a Volunteer 2017 0 1,000 1,000 0 0 0 0

67 CDI168 National Reconciliation Week 5,000 0 0 0 0 0 0

67 CDI169 Yculture - Community Arts WA 0 0 0 0 0 0 0

CD77 73 Community Development Income 5,776 5,600 5,600 0 500 123 073 WK0464 Gravity ETC 15.07.17 0 0 123

CD79 84 Zone Room Hire Income 6,626 2,660 2,660 0 665 1,345 0TOTAL OPERATING INCOME 50,500 25,260 25,260 0 2,165 1,467OPERATING EXPENDITURECD01 01 Salaries (280,257) (302,328) (302,328) (21,170) (81,396) (82,020) 0CD01 06 Accrued Leave (30,655) (28,040) (28,040) (2,157) (7,549) (7,549) 0CD02 02 Superannuation (26,876) (34,592) (34,592) (2,580) (9,313) (9,987) 0CD04 05 Training (9,851) (6,194) (6,194) (500) (1,549) (1,225) 0CD05 03 Workers Compensation (6,272) (6,552) (6,552) (326) (1,764) (978) 0CD06 04 Protective Clothing (1,282) (1,000) (1,000) 0 (670) 0 0CD07 07 Recruitment (840) (1,000) (1,000) (305) 0 (305) 0CD11 27 Mobile Telephone (2,149) (2,544) (2,544) (67) 0 (200) 0CD12 38 Subscriptions & Publications (324) (648) (648) 0 (648) (82) 0CD15 13 Printing & Stationery (20) (245) (245) 0 0 0 0CD17 09 Consumables (381) (1,016) (1,016) 0 (254) 0 0CD20 15 Equipment Repairs & Mtce. (2,758) (4,590) (4,590) 0 0 (479) 0CD24 37 Refreshments (478) (800) (800) 0 (200) 0 0CD39 16 Integrated Planning (51,641) (36,375) (36,375) (532) (8,150) (6,172) 0

16 COM115 Community Engagement (incl. media,

publications etc.)

(337) (6,000) (6,000) 0 (1,500) 0 0

16 COM116 Community Strategic Plan Review

(facilitation and IAP2 certification)

(39,027) (6,075) (6,075) (532) (6,075) (6,172) 0

16 COM117 Your Say marketing, media and promotion (332) (2,300) (2,300) 0 (575) 0 0

16 COM118 Key Performance Measurement (11,945) (14,500) (14,500) 0 0 0 0

16 COM156 Council Strategic Planning Day 0 (2,500) (2,500) 0 0 0 0

16 COM157 Design of Corporate Documents 0 (5,000) (5,000) 0 0 0 0

CD42 16 Youth (27,286) (39,026) (39,026) (602) (2,675) (2,502) 016 COM106 Events (8,681) (15,500) (15,500) (124) 0 (124) 0

16 COM107 National Youth Week Festival 2017 (1,052) 0 0 0 0 0 0

16 COM108 Set list 0 0 0 0 0 0 0

16 COM109 Mud Fest 2017 (1,348) 0 0 0 0 0 0

16 COM110 YAC activities (1,140) 0 0 0 0 (513) 0

16 COM111 Freestyle Now Skate Event 2016 (2,300) 0 0 0 0 0 0

16 COM112 Marketing, media and promotion of YAC

and Zone Room

(244) (1,500) (1,500) (55) (375) (55) 0

12/10/2017 Page 15 of 65



Last Year Actual

2017-18 Approved

Budget


Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

16 COM113 MR SAM 2016 (Grant) (707) 0 0 0 0 0 0

16 COM114 Implementing the Youth Plan 0 (4,908) (4,908) (227) (500) (264) 0

16 COM119 School holiday programs (11,815) (4,000) (4,000) (195) (1,000) (822) 0

16 COM158 Zone Room Commercial Kitchen 0 (5,000) (5,000) 0 0 0 0

16 COM159 Youth Plan major review 0 (8,118) (8,118) 0 (800) (724) 0

16 COM169 Yculture - Community Arts WA 0 0 0 0 0 0 0

CD43 16 Capacity Building (10,775) (46,842) (46,842) (34) (13,492) (166) 13,32616 COM120 ABCD Workshop Peter Kenyon (2,600) 0 0 0 0 0 0

16 COM121 Halls and Museums activation and support

activities

(928) 0 0 0 0 (89) 0

16 COM122 Community Facilities Working Group (17) (350) (350) 0 0 0 0

16 COM123 Community group and volunteering

support (inc. CNG )

(404) (2,000) (2,000) (34) (500) (77) 0

16 COM124 National Volunteer Week (1,826) (500) (500) 0 0 0 0

16 COM125 Old Settlement Interpretive Displays (5,000) 0 0 0 0 0 0

16 COM160 Augusta Historical Society Digital Project 0 (12,492) (12,492) 0 (12,492) 0 12,492 Timing: Project commencement delayed16 COM161 Feasibility Studies (Augusta, Cowaramup,

Witchcliffe)

0 (20,000) (20,000) 0 0 0 0

16 COM162 Community Needs Assessments 0 (2,000) (2,000) 0 (500) 0 0

16 COM163 Implement the Community Activation Plan 0 (5,500) (5,500) 0 0 0 0

16 COM164 Thank a Volunteer 2017 0 (4,000) (4,000) 0 0 0 0

CD46 09 Zone Room (5,178) (4,080) (4,080) 0 (1,020) (1,259) 0CD47 16 Safer Communities (5,709) (24,000) (24,000) 0 (20,200) (20,724) 0

16 COM126 Community education programs (823) (800) (800) 0 (200) (724) 0

16 COM127 Street parties (490) (1,000) (1,000) 0 0 0 0

16 COM128 Graffiti promotion (1,214) (1,200) (1,200) 0 0 0 0

16 COM129 Emergency Recovery (183) (1,000) (1,000) 0 0 0 0

16 COM130 Mental Health First Aid Training Program (2,999) 0 0 0 0 0 0

16 COM131 Homelessness and Crisis Accommodation

coordination

0 (20,000) (20,000) 0 (20,000) (20,000) 0

CD48 16 Disability Access & Inclusion (5,187) (15,256) (15,256) (44) (2,475) (66) 016 COM132 Blue Bay Project (862) (850) (850) 0 0 0 0

16 COM133 CAIRG facilitation (105) (200) (200) 0 (50) (22) 0

16 COM134 International Day of People with a

Disability

0 (500) (500) 0 0 0 0

16 COM135 Support to community groups (569) (800) (800) 0 (200) 0 0

16 COM136 Implementing the DAIP (52) (500) (500) 0 (125) 0 0

16 COM137 Access and Inclusion Building Audit (3,600) (10,000) (10,000) 0 0 0 0

16 COM165 Review Access and Inclusion Plan 0 (2,406) (2,406) (44) (2,100) (44) 0

CD49 16 Arts & Culture (52,320) (16,500) (16,500) (1,904) (3,875) (2,118) 016 COM138 Website development, media, marketing,

promotion

(145) (1,500) (1,500) 0 (375) 0 0

16 COM139 Public Art Trail (38,555) 0 0 0 0 0 0

16 COM140 Art on Loan Program (772) (6,000) (6,000) (1,039) (1,500) (1,039) 0

16 COM141 Banner in the Main Street (4,137) (8,000) (8,000) (865) (2,000) (1,079) 0

16 COM142 Public Art Trail - Grant 0 0 0 0 0 0 0

16 COM143 UNDA Augusta Project (3,808) 0 0 0 0 0 0

16 COM166 Street Art 0 (1,000) (1,000) 0 0 0 0

16 COM168 National Reconciliation Week (4,903) 0 0 0 0 0 0

CD50 44 Special Projects (25,168) (10,030) (10,030) 0 (1,030) 0 016 COM147 LDAG 2016-17 Grant Strive Round 1 (916) (3,000) (3,000) 0 0 0 0

16 COM148 LDAG 2016-17 Grant Strive Round 4 (2,241) (3,000) (3,000) 0 0 0 012/10/2017 Page 16 of 65



Last Year Actual

2017-18 Approved

Budget


Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

16 COM149 LDAG 2016-17 Grant Strive Round 9 (2,241) (3,030) (3,030) 0 (30) 0 0

16 COM153 LDAG Operating Grant 2016-17 0 (1,000) (1,000) 0 (1,000) 0 0

16 COM154 Suicide Prevention (Auspice for) MRPS (12,750) 0 0 0 0 0 0

16 COM155 Suicide Prevention (Auspice for) MRSHS (7,020) 0 0 0 0 0 0

CD51 16 Age Friendly (6,055) (3,000) (3,000) 0 (500) 0 016 COM144 National Seniors Week 0 (1,000) (1,000) 0 0 0 0

16 COM145 Age Friendly Community Plan (6,023) 0 0 0 0 0 0

16 COM146 Age friendly activities (32) (2,000) (2,000) 0 (500) 0 0

CD52 44 Annual Community Development Grants 0 (10,000) (10,000) 0 0 0 0

CD40 10 Vehicle Operating Expenses (10,959) (10,557) (10,557) (1,192) (2,907) (3,354) 0CD41 08 Fringe Benefits Tax (2,095) (1,915) (1,915) (159) (477) (477) 0CD98 51 Depreciation (1,854) (2,400) (2,400) (152) (600) (467) 0TOTAL OPERATING EXPENDITURE (566,369) (609,530) (609,530) (31,724) (160,744) (140,132)CAPITAL INCOMECD70 70 Capital Grants 0 2,167,333 2,167,333 0 0 0 0

70 CDI151 Lotterywest grant - MR Youth Precinct 0 1,393,126 1,393,126 0 0 0 0

70 CDI152 Building Betters Region Fund grant - MR

Youth Precinct

0 774,207 774,207 0 0 0 0

CD80 74 Capital Contributions 0 50,000 50,000 0 0 0 074 CDI200 MR Lions - Contribution to MR Youth

Precinct

0 25,000 25,000 0 0 0 0

74 CDI201 Community Contributions to MR Youth

Precinct

0 25,000 25,000 0 0 0 0

CD91 95 Proceeds from Sale of Assets 0 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 2,217,333 2,217,333 0 0 0CAPITAL EXPENDITURECD88 16 Buildings 0 (5,000) (5,000) 0 0 0 0

16 COM167 Zone Room CCTV 0 (5,000) (5,000) 0 0 0 0

CD89 16 Infrastructure (36,234) (3,063,333) (3,063,333) 0 (572,282) 0 572,28216 COM151 Margaret River Youth Precinct (36,234) (3,063,333) (3,063,333) 0 (572,282) 0 572,282 Timing: Tender awarded on 28/6/17

TOTAL CAPITAL EXPENDITURE (36,234) (3,068,333) (3,068,333) 0 (572,282) 0Business Unit Totals

Operating Income 50,500 25,260 25,260 0 2,165 1,467 0Operating Expenses (566,369) (609,530) (609,530) (31,724) (160,744) (140,132) 20,612Capital Income 0 2,217,333 2,217,333 0 0 0 0Capital Expenditure (36,234) (3,068,333) (3,068,333) 0 (572,282) 0 572,282

TOTAL FOR BUSINESS UNIT (552,104) (1,435,270) (1,435,270) (31,724) (730,861) (138,665) 592,195

12/10/2017 Page 17 of 65

EMERGENCY MANAGEMENT & FIRE PREVENTION - Law, Order and Public Safety


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

Emergency Management OPERATING INCOMEEM75 67 Operating Grants - ESL 82,952 31,880 0 7,970 9,403 0

TOTAL OPERATING INCOME 82,952 31,880 0 7,970 9,403OPERATING EXPENDITUREEM04 05 Training & Conferences 0 0 0 0 0 0EM10 27 Telephone (2) 0 0 0 0 0EM11 27 Mobile Telephone (1,537) (1,500) (30) (375) (340) 0EM13 30 Insurance (2,858) (3,300) 0 (3,300) (1,856) 0EM16 13 Printing & Stationery 0 0 0 0 0 0EM17 09 Consumables 0 0 0 0 0 0EM20 15 Equipment Repairs & Mtce. (3,349) (3,000) (620) 0 (751) 0EM24 37 Refreshments & Entertainment (113) 0 0 0 0 0EM28 15 Building Maintenance (14,943) 0 (548) 0 (1,953) 0EM29 SES Other Goods & Services (6,597) (6,000) (622) (1,700) (806) 0EM35 25 Utilities 0 0 0 0 0 0EM40 98 Vehicle Operating Expenses (7,796) (8,000) (137) (2,000) (3,561) 0EM58 12 Non Capital Equipment (26,400) (16,052) (450) (5,506) (555) 0EM90 50 Profit/Loss on Assets (1,045,000) 0 0 0 0 0EM98 51 Depreciation (28,733) (36,000) (2,211) (9,000) (6,780) 0TOTAL OPERATING EXPENDITURE (1,137,327) (73,852) (4,618) (21,881) (16,602)CAPITAL INCOMEEM76 70 Capital Grants - ESL 0 70,600 61,260 70,600 61,260 0

70 EMI001 SES Vehicle replacement 0 70,600 61,260 70,600 61,260

TOTAL CAPITAL INCOME 0 70,600 61,260 70,600 61,260CAPITAL EXPENDITUREEM93 55 Plant & Equipment 0 (70,600) (61,260) (70,600) (61,260) 0

55 EMC001 Vehicle replacement 86SES 0 (70,600) (61,260) (70,600) (61,260)

TOTAL CAPITAL EXPENDITURE 0 (70,600) (61,260) (70,600) (61,260)Fire PreventionOPERATING INCOMEFP72 73 Insurance Claims 658 0 0 0 1,850 0FP73 67 Other Grants 69,885 41,392 0 41,392 0 (41,392) Perm: Grant won't be received as Bushfire Risk

Planning Coordinator position allocated to Busselton by DFES

FP74 73 Contributions (non ESL) 94,733 56,000 0 14,000 0 (14,000) Timing: Invoice for Contributions for CESM to be issued in October

FP75 67 Operating Grants - ESL 388,659 248,209 0 62,052 60,92167 FPI012 ESL Operating Grant & Supplementary Grant 386,275 248,209 0 62,052 60,285 073 FPI018 Reimbursement of electricity - Cwp Mens Shed 2,352 0 0 0 636 073 FPI026 Reimbursement of water - Environment Centre 32 0 0 0 0 0

TOTAL OPERATING INCOME 553,936 345,601 0 117,444 62,771OPERATING EXPENDITUREFP01 01 Salaries (126,865) (93,482) (10,946) (25,168) (30,389) 0

FP01 06 Accrued Leave (8,313) (7,824) (602) (2,106) (2,107) 0

12/10/2017 Page 18 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

FP02 02 Superannuation (11,429) (9,542) (658) (2,569) (2,269) 0FP04 05 Training/Conferences (45) (4,300) 0 (1,075) (370) 0FP05 03 Workers Compensation (1,992) (2,014) (100) (542) (300) 0FP06 04 Protective Clothing (36,948) (36,000) (33) (9,000) (142) 0FP07 19 Recruitment (230) (300) (3,372) (100) (3,674) 0FP10 27 Telephone 0 0 0 0 0 0FP11 27 Mobile Telephone (984) (1,750) (149) (1,188) (282) 0

FP13 30 Insurance (70,570) (72,000) 0 (72,000) (61,568) 10,432 Perm: Insurance premiums less than expected.

FP16 13 Printing & Stationery 0 0 0 0 0 0FP17 09 Consumables 0 0 0 0 0 0FP18 15 CESM Vehicle Leasing (17,887) (26,000) (1,376) (6,000) (3,688) 0FP19 15 CESM Vehicle Operating Costs (5,595) (7,000) (231) (1,600) (508) 0FP20 15 Equipment Repairs & Maintenance (9,219) (10,500) 0 (600) 0 0FP27 9 Insurance Claims (2,508) 0 0 0 0 0FP28 16 Building Maintenance (8,618) (8,050) (741) (1,250) (1,332) 0FP29 16 Contract Services (203,290) (107,942) (1,823) (14,419) (5,809) 0

16 FRE07 Community Fire and Emergency Services Support (6,249) (7,200) (337) (1,300) (1,032) 0

16 FRE08 Maintain Strategic Firebreaks (15,981) (15,000) 0 0 0 0

16 FRE09 Private Strategic Fire Breaks 0 0 0 0 0 0

16 FRE10 Plan & Undertake Hazard Reduction Burns on

Council Land

(18,136) (15,000) 0 0 0 0

16 FRE11 Fire contribution - plant and equipment mobilisation (19,672) (10,000) 0 0 (161) 0

16 FRE12 Refilling Emergency Water Supplies (2,238) (10,000) (56) 0 (109) 0

16 FRE13 City of Bunbury SWLGEMA Admin Fee (350) (350) 0 (350) 0 0

16 FRE14 BFAC/ LEMC Committee Support (1,092) (3,000) (155) (375) (204) 0

16 FRE15 Support to fire fighting activities - water and food (4,400) (5,000) 188 (750) 0 0

16 FRE16 Communications 0 0 0 0 0 0

16 FRE17 Protective Clothing (1,098) (1,000) (86) (500) (86) 0

16 FRE18 DFES BRMP Treatment Program (10,000) 0 0 0 0 0

16 FRE19 Bushfire Risk Management Officer (124,074) (41,392) (1,377) (11,144) (4,218) 0

FP31 Bush Fire Brigades Other Goods and Services (15,406) (15,050) (2,609) (8,538) (5,164) 0FP32 15 Maintenance of Council Emergency Water Supplies (13,167) (25,000) 0 (6,250) (1,175) 0FP35 25 Utilities (19,079) (20,000) (2,021) (4,998) (4,816) 0

FP40

98 Vehicle Operating Expenses (55,517) (48,000) (6,250) (8,000) (27,432) (19,432) Timing Servicing of fire appliances prior to fire season. Additional Maintenance required as part of service.

FP58 12 Non-Capital Equipment (52,185) (38,609) 0 (8,784) 0 0FP90 50 Profit/Loss on Sale of Assets (10,586) 0 0 0 0 0FP98 51 Depreciation (432,882) (450,000) (39,642) (112,500) (107,075) 0TOTAL OPERATING EXPENDITURE (1,103,314) (983,363) (70,553) (286,686) (258,100)CAPITAL INCOMEFP76 70 Grant Income 412,301 761,637 0 165,150 0 (165,150)

70 FPI014 Cowaramup 4.4 Fire appliance 412,301 0 0 0 0 0

12/10/2017 Page 19 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

70 FPI015 Kudardup Light Tanker Fire Appliance 0 130,000 0 130,000 0 (130,000)

70 FPI016 Kudardup 4.4 Fire Appliance 0 394,000 0 0 0 0

70 FPI019 Gracetown BFB extension DFES Grant 16/17 0 35,150 0 35,150 0 (35,150) Timing: Gracetown shed extension completed. Invoice to be issued to DFES to claim grant.

70 FPI020 Cowaramup BFB Exhaust Extractors (DFES) 0 20,909 0 0 0 0

70 FPI021 Cowaramup Fire Station Extension 0 30,978 0 0 0 0

70 FPI022 Kudardup Fire Station Extension 0 20,000 0 0 0 0

70 FPI023 Rosa Brook Fire Station Extension 0 115,000 0 0 0 0

70 FPI027 10 Mile Brook Dam Emergency Water Supply 0 15,600 0 0 0 0

FP77 74 Capital Contributions 0 15,000 0 0 0 074 FPI024 Cowaramup BFB Contribution to Station extension 0 5,000 0 0 0 0

74 FPI025 Rosa Brook BFB Contribution to Station extension 0 10,000 0 0 0 0

TOTAL CAPITAL INCOME 412,301 776,637 0 165,150 0 (165,150)CAPITAL EXPENDITUREFP88 16 Land & Buildings (50,002) (298,887) (2,414) (62,000) (44,443) 17,557

16 FP005 Gracetown Bush Fire Brigade Extension (30,002) (62,000) (2,414) (62,000) (44,443) 17,557 Perm: Gracetown shed extension completed. 16 FP006 Bush Fire Support Trailer Shed & Storage (20,000) 0 0 0 0 0

16 FP020 Cowaramup BFB Exhaust Extractors 0 (20,909) 0 0 0 0

16 FP021 Cowaramup Fire Station Extension 0 (50,978) 0 0 0 0

16 FP022 Kudardup Fire Station Extension 0 (30,000) 0 0 0 0

16 FP023 Rosa Brook Fire Station Extension 0 (135,000) 0 0 0 0

FP89 16 Infrastructure 0 (53,220) 0 (29,820) (26,600) 016 FP010 Bush Fire Danger Signs 0 (29,820) 0 (29,820) (26,600) 0

16 FP012 10 Mile Brook Dam Emergency Water Supply 0 (23,400) 0 0 0 0

FP93 55 Plant & Equipment (445,123) (524,000) 0 (130,000) 0 130,00055 FP007 Cowaramup 4.4 Fire appliance (412,301) 0 0 0 0 0

55 FP008 Kudardup Light Tanker Fire Appliance 0 (130,000) 0 (130,000) 0 130,000 Timing: Delivered awaiting DFES documentation55 FP009 Kudardup 4.4 Fire Appliance 0 (394,000) 0 0 0 0

55 FP011 Emergency Power provision (32,823) 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (495,125) (876,107) (2,414) (221,820) (71,043)

Business Unit TotalsOperating Income 636,887 377,481 0 125,414 72,174 (53,240)Operating Expenses (2,240,641) (1,057,215) (75,171) (308,567) (274,702) 33,865Capital Income 412,301 847,237 61,260 235,750 61,260 (174,491)Capital Expenditure (495,125) (946,707) (63,673) (292,420) (132,302) 160,118

TOTAL FOR BUSINESS UNIT (1,686,579) (779,204) (77,585) (239,823) (273,571) (33,748)

12/10/2017 Page 20 of 65

RANGERS - Law Order & Public Safety


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOME

InfringementsRI60 83 Infringement Suspense 0 0 0 0 0 0RI61 83 Dog Infringements 8,300 18,000 800 4,500 1,000 0RI62 83 Parking Infringements 10,880 14,400 700 3,600 1,800 0RI63 83 Illegal Camping Infringements 3,900 5,000 0 0 0 0RI64 83 Bushfire Infringements 8,750 12,500 0 0 0 0RI65 83 Litter Infringements 0 1,000 0 250 0 0RI66 83 Cat Infringements 0 200 0 0 0 0RI67 83 Stock Infringements 0 200 0 0 0 0RI68 83 Other Infringment charges 977 720 19 180 387 0

RangersRG79 83 Fines & Penalties 20,818 20,000 1,487 4,500 4,313 0

83 INF07 Fines Enforcement Registry 20,818 20,000 1,487 4,500 4,313 0

RG80 84 Licenses/Permits (GST Free) 59,135 62,000 1,788 6,375 5,575 0RG81 84 Fees and Charges (GST free) 4,682 5,000 597 1,200 1,491 0RG82 84 Sundry Income 3,510 2,000 9 450 1,505 0RG86 73 Private Strategic Firebreak Recoveries 918 15,000 0 0 0 0

73 FRI03 Section 33 Works Recovery 918 15,000 0 0 0 0

RG87 84 Fees & Charges 74,028 56,900 1,504 13,575 7,23084 RFC01 Cowaramup Niche wall 1,645 2,000 697 450 1,927 0

84 RFC02 Karridale Cemetery 20,600 18,000 0 4,500 938 0

84 RFC03 Margaret River Cemetery 41,202 25,000 0 6,000 751 0

84 RFC04 Animal Trap Hire 174 1,500 19 375 19 0

84 RFC05 Vehicle Control 747 1,200 (650) 300 250 0

84 RFC06 Permits 0 200 0 0 0 0

84 RFC07 Animal Control - GST Inc 1,517 3,000 (62) 750 244 0

84 RFC08 Animal Control - GST Exempt 7,422 5,000 1,500 1,200 3,102 0

84 RFC15 Fire Control Administration Fee 300 500 0 0 0 0

84 RFC16 Vehicle Impound Fees 421 500 0 0 0 0

TOTAL OPERATING INCOME 195,897 212,920 6,903 34,630 23,300OPERATING EXPENDITURE

RG01 01 Salaries (405,880) (390,674) (28,749) (105,181) (91,282) 13,899 Perm: Coordinator position vacant July/AugustRG01 06 Accrued Leave (40,839) (36,868) (2,836) (9,926) (9,926) 0RG02 02 Superannuation (46,882) (47,450) (3,383) (12,775) (11,070) 0RG04 05 Training & Conferences (3,281) (9,452) (1,872) (2,363) (1,872) 0RG05 03 Workers Compensation (8,267) (8,474) (421) (2,281) (1,263) 0RG06 04 Protective Clothing (1,403) (8,000) (425) (2,000) (3,836) 0RG07 07 Recruitment (5,640) 0 (245) 0 (517) 0RG11 27 Mobile Telephone (4,347) (12,750) (282) (7,239) (862) 0RG16 13 Printing & Stationery (13,652) (18,050) 0 (13,100) 0 13,100 Timing: Fire Permit Books & Notices on orderRG17 09 Consumables (909) (3,000) (58) (750) (58) 0RG20 15 Equipment Repairs & Mtce. (315) (2,400) 0 (600) 0 0RG24 37 Refreshments & Entertainment (377) (1,000) (61) (300) (61) 0

12/10/2017 Page 21 of 65

RANGERS - Law Order & Public Safety


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

RG25 19 Advertising (1,972) (5,950) 0 (1,900) 0 0RG29 16 Contract Services (13,382) (57,500) 0 (25,600) (4,111)

16 RNG01 Section 33 Works (1,358) (15,000) 0 0 0 0

16 RNG02 Contract Services Other (12,024) (30,000) 0 (23,100) (4,111) 18,989 Timing: Tablet software development project

16 RNG03 Local laws for Cats, Fencing, Camping and

Dogs

0 (2,500) 0 (2,500) 0 0

16 RNG05 Dog Excerise Area Review and

Implementation

0 (10,000) 0 0 0 0

RG37 24 Legal Fees (9,414) (13,800) 0 (3,450) (252) 0RG40 98 Vehicle Operating Expenses (34,619) (45,000) (4,946) (11,250) (10,539) 0RG48 09 Animal Control Expenses (1,617) (7,500) (110) (1,875) (771) 0RG49 16 Burials Expenditure (34,801) (43,500) (223) (10,875) (1,715)

16 CME03 Cowaramup Niche wall (506) (1,500) (223) (375) (860) 0

16 CME04 Karridale Cemetery (12,803) (18,000) 0 (4,500) (398) 0

16 CME05 Margaret River Cemetery (21,492) (24,000) 0 (6,000) (457) 0

RG58 12 Non-Capital Equipment (1,007) (5,000) 0 (1,250) 0 0RG98 51 Depreciation (3,309) (3,600) (221) (900) (677) 0TOTAL OPERATING EXPENDITURE (631,910) (719,968) (43,831) (213,615) (138,811)CAPITAL INCOMERG91 95 Proceeds of Sale of Assets 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURERG88 55 Buildings (4,850) (10,000) 0 (8,000) 0 0

55 RG008 Upgrade Security - Animal Management

Facility

(4,850) (10,000) 0 (8,000) 0 0

RG89 55 Infrastructure 0 (10,000) 0 0 0 055 RG002 Cemetery Infrastructure Works 0 0 0 0 0 0

55 RG009 Dog Exercise Area Upgrades - Signage

and Equipment

0 (10,000) 0 0 0 0

TOTAL CAPITAL EXPENDITURE (4,850) (20,000) 0 (8,000) 0

Business Unit Totals

Operating Income 195,897 212,920 6,903 34,630 23,300 (11,330)Operating Expenses (631,910) (719,968) (43,831) (213,615) (138,811) 74,804Capital Income 0 0 0 0 0 0Capital Expenditure (4,850) (20,000) 0 (8,000) 0 0


12/10/2017 Page 22 of 65

LIBRARIESRecreation and Culture

COA IE JOB ET DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMELI72 73 Insurance Payout 1,231 0 0 0 0 0LI75 67 Grants 1,100 1,060 0 1,060 1,060 0LI81 84 Fees and Charges (GST free) 8,470 8,280 451 2,070 2,022 0LI87 84 Fees & Charges 30,717 26,860 2,055 6,500 6,463 0

84 WK0451 ILLS fees received 0 30 30

41,518 36,200 2,506 9,630 9,545OPERATING EXPENDITURELI01 01 Salaries (579,045) (544,674) (38,293) (146,643) (139,548) 0LI01 06 Accrued Leave (38,250) (36,490) (2,807) (9,824) (9,824) 0LI02 02 Superannuation (69,287) (61,644) (4,827) (16,596) (17,047) 0LI04 05 Training (6,280) (10,940) (1,821) (2,735) (3,670) 0LI05 03 Workers Compensation (11,423) (11,530) (573) (3,104) (1,719) 0LI06 04 Staff Uniforms (2,145) (3,000) 0 0 0 0LI07 07 Recruitment 0 0 0 0 0 0LI10 27 Telephone 0 (480) 0 (120) 0 0LI11 27 Mobile Telephone (2,140) (840) (97) (210) (291) 0LI12 38 Subscriptions & Publications (22,882) (23,256) (2,297) (7,500) (6,307) 0LI15 14 Printing & Stationery (13,718) (14,070) (972) (3,070) (1,827) 0LI16 18 Postage (3,535) (4,036) (242) (534) (259) 0LI17 09 Consumables (6,098) (6,300) (78) (1,050) (263) 0LI18 20 Equipment Lease 0 0 0 0 0 0LI20 15 Equipment Repairs & Maintenance (2,591) (1,540) 0 (270) (360) 0LI22 19 Public Relations (6,868) (6,732) (600) (3,086) (1,909) 0LI24 37 Functions & Refreshments (1,336) (1,326) (254) (360) (332) 0LI25 19 Advertising (2,307) (2,550) (124) (765) (124) 0LI27 16 Insurance Claim (1,231) 0 0 0 0 0LI28 15 Building Maintenance (3,782) (2,820) (224) (705) (224) 0LI29 16 Contract Services (46,303) (47,500) (3,514) (11,710) (8,638) 0

16 WK0452 ILLS charges paid 0 0

LI35 25 Utilities (16,087) (18,492) (1,747) (4,623) (4,753) 0LI49 22 Stock (64,162) (63,240) (5,383) (15,810) (11,793) 0LI50 17 Special Projects (5,032) (1,060) 0 (1,060) (1,060) 0LI51 41 Travelling & Accommodation (2,316) (2,500) 0 (420) (497) 0LI58 12 Non-Capital Equipment (6,737) (4,824) (1,940) (3,760) (1,940) 0LI98 51 Depreciation (50,751) (60,000) (4,393) (15,000) (13,472) 0TOTAL OPERATING EXPENDITURE (964,305) (929,844) (70,186) (248,955) (225,856)CAPITAL INCOME

0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals





12/10/2017 Page 23 of 65

HEALTH - Health and Administration


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEHI80 84 Food Premises Registrations and Annual

Fees (GST free)60,201 64,138 (387) 57,913 56,141 0

HI81 84 Fees and Charges (GST free) 38,312 36,975 2,839 12,694 12,128 0HI82 84 Sundry Income 0 0 0 0 0 0HI87 84 Health Fees & Charges 1,314 1,640 0 410 0 0HI88 84 Event Fees & Charges 10,591 8,212 605 2,053 1,900 0TOTAL OPERATING INCOME 110,417 110,965 3,056 73,070 70,169OPERATING EXPENDITUREHI01 01 Salaries (381,495) (396,460) (27,189) (106,739) (105,010) 0HI01 06 Accrued Leave (42,348) (39,544) (3,042) (10,646) (10,647) 0HI02 02 Superannuation (40,128) (44,980) (3,223) (12,110) (11,186) 0HI04 05 Training (2,973) (12,072) (926) (3,018) (4,101) 0HI05 03 Workers Compensation (8,641) (8,644) (429) (2,327) (1,287) 0HI06 04 Protective Clothing (654) (1,000) 0 (250) 0 0HI07 07 Recruitment (3,935) 0 0 0 0 0HI11 27 Mobile Telephone (4,726) (8,315) (190) (2,889) (587) 0HI12 38 Subscriptions & Publications (1,327) (3,060) 0 (765) (1,327) 0HI17 09 Consumables (610) (2,040) 0 (510) (166) 0HI20 15 Equipment Repairs & Maintenance (747) (1,632) 0 0 0 0HI24 37 Refreshments (119) (612) 0 (153) 0 0HI25 19 Advertising 0 (612) 0 (153) 0 0HI29 16 Contract Services (33,942) (8,100) 0 (2,025) (4,391) 0HI40 98 Vehicle Operating Expenses (6,615) (14,418) (1,262) (3,605) (2,932) 0HI41 08 Fringe Benefits Tax 759 (715) (59) (177) (177) 0HI58 12 Minor Equipment (2,557) (2,125) 0 (638) 0 0HI98 51 Depreciation (3,986) (4,320) (328) (1,080) (1,005) 0TOTAL OPERATING EXPENDITURE (534,046) (548,649) (36,649) (147,084) (142,817)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREHI97 Furniture & Equipment 0 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals



12/10/2017 Page 24 of 65

OUTSIDE SCHOOL HOURS CARE - Education and Welfare


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOME

ED75 67 Grant Income 0 10,500 0 0 0 0ED81 84 Fees and Charges (GST free) 288,075 260,000 29,088 59,000 100,763 41,763 Perm: Vacation program, offset by increased

employee costsED82 84 Sundry Income - Creche (GST free) 13,421 14,000 888 4,100 2,618 0ED86 73 Inclusion Support Programme 0 0 2,576 0 4,050 0ED87 84 Sundry Income 2,361 2,400 41 600 197 0ED88 73 Community Support - Sustainability

Assistance21,784 18,600 0 3,000 1,310 0

TOTAL OPERATING INCOME 325,641 305,500 32,593 66,700 108,939


ED01 01 Salaries (269,646) (210,834) (20,539) (56,763) (79,531) (22,768) Perm: Vacation program, offset by increased income

ED01 06 Accrued Leave (18,096) (18,094) (1,392) (4,871) (4,872) 0ED02 02 Superannuation (33,956) (22,386) (2,554) (6,027) (10,329) 0ED03 17 Consultant 0 (20,000) 0 0 0 0ED04 05 Training & Conferences (5,184) (4,941) (497) (1,236) (807) 0ED05 03 Workers Compensation (4,465) (4,538) (225) (1,222) (675) 0ED06 04 Staff Uniforms 0 (800) 0 (800) 0 0ED07 07 Recruitment (3,266) 0 (32) 0 (64) 0ED11 27 Mobile Telephone (1,571) (840) (30) (210) (91) 0ED17 09 Consumables (12,732) (7,900) (1,314) (1,500) (3,359) 0ED20 15 Equipment Repairs & Maintenance (5,101) (5,200) (100) (1,050) (100) 0ED24 37 Refreshments (5,873) (6,650) (796) (1,600) (2,586) 0ED25 19 Advertising (2,400) (2,400) 0 (500) (1,220) 0ED29 16 Contract Services (23,718) (20,300) (503) (5,800) (7,046) 0ED40 10 Vehicle Operating Expenses (2,126) (2,225) (258) (550) (1,035) 0ED45 15 Building Maintenance (1,527) (5,000) 0 (1,400) (254) 0ED58 09 Minor Equipment (6,434) (7,350) (1,656) (1,500) (2,744) 0ED98 51 Depreciation (3,614) (4,200) (383) (1,050) (1,175) 0TOTAL OPERATING EXPENDITURE (399,709) (343,658) (30,279) (86,079) (115,888)

CAPITAL INCOME

TOTAL CAPITAL INCOME 0 0 0 0 0

CAPITAL EXPENDITURE

ED89 55 Infructructure Assets 0 (6,500) 0 (6,500) 0 055 EDU01 Nature Play Active Playground 0 (6,500) 0 (6,500) 0

ED97 55 Furniture & Equipment (5,234) 0 0 0 0 055 EDU02 Outdoor Café Blinds (5,234) 0 0 0 0



Operating Income 325,641 305,500 32,593 66,700 108,939 42,239Operating Expenses (399,709) (343,658) (30,279) (86,079) (115,888) (29,809)Capital Income 0 0 0 0 0 0Capital Expenditure (5,234) (6,500) 0 (6,500) 0 0

TOTAL FOR BUSINESS UNIT (79,302) (44,658) 2,315 (25,879) (6,949) 18,930

12/10/2017 Page 25 of 65

WASTE SERVICES - Community Amenities


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEWA78 84 Sales - Mulch 1,614 1,000 368 250 709 0WA79 84 Domestic Recycling Bin Sales 1,323 12,000 2,451 3,000 3,215 0

84 RBIN01 Recycling Bin Sales 0 0 1,744 0 1,744 0

84 WBIN01 Waste Bin Sales 0 0 1,471 0 1,471 0

WA80 77 Recycling Sales 76,516 35,000 204 4,500 23,593 19,093 Timing: Reclaimed scrap metal & baled cardboardWA82 84 Sundry Income 0 0 18,705 0 18,705 18,705WA86 84 Transfer Station Site Charges 0 0 622 0 2,135 0

84 WTC01 Cowaramup Transfer Station 0 0 371 0 1,233 0

84 WTC02 Kudardup Transfer Station 0 0 164 0 564 0

84 WTC03 Alexandra Bridge Transfer Station 0 0 60 0 130 0

84 WTC04 Rosa Brook Transfer Station 0 0 26 0 209 0

WA88 76 Domestic Collection 1,553,987 1,605,606 3,440 1,605,606 1,643,676 0WA89 84 Commercial Disposal 392,132 360,000 33,987 90,000 101,510 11,510 Perm: Increased participationWA94 84 Refuse Site Charges 161,441 150,000 7,102 37,500 27,258 (10,242) Timing: Seasonal infuences

84 WRC01 Davis Road Waste Facility 0 0 7,102 0 27,185

84 WRC02 Domestic Rural Waste Passes 0 0 0 0 73

WA95 77 Kerbside Recycling Charges 360,191 372,545 829 365,795 393,763 0WA96 75 Waste Facility Maintenance Rate 1,893,003 1,902,400 13,341 1,902,400 1,917,741 0WA97 84 Sullage Disposal Fees 77,008 127,500 485 31,875 9,068 (22,807) Perm: Temporary closure of facility due to

overloading of system and lack of pond retention time

TOTAL OPERATING INCOME 4,517,215 4,566,051 81,534 4,040,926 4,141,374OPERATING EXPENDITURE

WA01 01 Salaries Unallocated (180,068) (258,740) (18,371) (69,661) (62,576) 0WA01 06 Accrued Leave (55,108) (50,232) (3,864) (13,524) (13,524) 0WA02 02 Superannuation (66,354) (73,878) (5,925) (19,890) (20,281) 0WA04 05 Training & Conferences (6,927) (23,612) (125) (5,903) (2,615) 0WA05 03 Workers Compensation (13,766) (13,414) (666) (3,611) (1,998) 0WA06 04 Staff Uniforms (790) 0 0 0 (671) 0WA07 07 Recruitment (3,742) 0 (32) 0 (32) 0WA11 27 Mobile Telephone (42) (2,760) (30) (2,310) (91) 0WA12 38 Subscriptions & Publications (1,877) (11,400) (83) (1,000) (5,903) 0WA13 42 Licenses (6,121) (3,570) 0 (1,570) 0 0WA14 16 Waste Education (9,688) (23,000) (2,058) (5,751) (3,809) 0WA18 20 Plant Leases 0 0 0 0 0 0WA20 15 Equipment Repairs & Maintenance (13,610) (35,700) 0 (8,925) 0 0WA40 98 Vehicle Operating Exps (15,150) (30,600) (1,380) (7,650) (3,574) 0WA41 8 Fringe Benefits Tax (1,077) (3,633) (302) (906) (906) 0WA58 12 Minor Equipment (2,702) (2,040) 0 (510) 0 0WA98 51 Depreciation (79,173) (84,000) (6,786) (21,000) (20,811) 0WA99 99 Waste Overhead Recovery 334,187 404,569 31,776 101,142 98,470 0

(122,006) (212,010) (7,846) (61,069) (38,321)

12/10/2017 Page 26 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

WA50 Special Projects (72,237) (335,779) (11,411) (35,195) (13,719)16 WASP01 Environmental Improvement Planning 0 (30,000) 0 0 0 0

16 WASP02 Environmental Monitoring Davis Road (22,950) (20,779) 0 (5,195) 0 0

16 WASP03 Waste site reviews and specialist advice (45,742) (200,000) (912) (20,000) (912) 19,088 Timing: Commencing tender process October16 WASP04 Regional Waste Facility Investigations 0 (15,000) 0 (5,000) 0 0

16 WASP05 Landfill Closure Management Plan -

operational

(3,545) (20,000) (1,760) (5,000) (1,760) 0

16 WASP06 WTS & RRF - operational 0 0 0 0 0 0

16 WASP07 Landfill Cell - operational 0 (50,000) 0 0 0 0

16 WASP09 Residential Waste Audit 0 0 (8,739) 0 (11,047) (11,047) Perm: Additional revenue from rates will offset this expenditure

16 WASP10 Commercial Waste Audit 0 0 0 0 0 0

WA54 Waste Collection (653,717) (911,614) (52,909) (227,903) (150,806)16 RUB1 Kerbside Recycling Collection (249,402) (361,614) (18,705) (90,404) (56,950) 33,454 Timing: of invoices16 RUB2 Domestic Refuse Collection (404,315) (550,000) (34,204) (137,500) (93,856) 43,644 Timing: of invoices

WA55 Waste Disposal Facilities (998,932) (1,054,204) (78,520) (258,386) (236,409)Var WD01 Davis Road Putrescible Waste Area (321,013) (276,008) (33,112) (71,560) (100,989) (29,429) Offset by WD02 and WD04 under expenditureVar WD02 Davis Road Inert Waste Area (43,551) (116,400) (6,439) (29,653) (15,208) 14,445 Offsets WD01 over expenditureVar WD03 Davis Road Recycled Waste Area (114,409) (150,000) (6,032) (38,635) (13,853) 24,782 Recycling costs lower due to implementation of

comingled front lift bins at all stations and non receival of commerical loads of cardboard

Var WD04 Davis Road General (303,236) (352,000) (29,588) (93,679) (85,276) 0

Var WD12 Earthworks (37,565) (28,626) (1,616) (7,707) (11,110) 0

Var WD13 Team meetings (5,261) (5,720) (94) (1,540) (2,091) 0

Var WD14 Litter Control (14,451) (15,000) 0 (3,750) (1,850) 0

Var W004 Waste Facility Fence Maintenance (293) (10,000) 0 (2,500) 0 0

Var W006 Waste Facility Signage (4,200) (15,000) (1,640) (3,750) (1,640) 0

Var WD10 Wallis Rd Sullage Disposal Facility (154,953) (75,000) 0 (3,000) (4,393) 0

Var W012 Contributions - Charity Stores Passes 0 (10,450) 0 (2,612) 0 0

WA56 Transfer Station Facilities (350,297) (397,900) (20,016) (109,514) (67,512)Var WD05 Poole Road Transfer Station (109,436) (96,400) (3,913) (25,176) (18,021) 0

Var WD06 Alexander Bridge Transfer Station (53,776) (80,000) (5,234) (20,844) (15,360) 0

Var WD07 Rosa Brook Transfer Station (62,684) (80,000) (5,314) (20,872) (14,801) 0

Var WD08 Cowaramup Transfer Station (106,648) (96,500) (4,720) (25,122) (17,243) 0

Var WD09 East Augusta Disposal Site (17,753) (45,000) (835) (17,500) (2,088) 15,412 Timing: Contract bin service costs only, planned rehabilitation and relocation of current waste disposal area not undertaken presently

TOTAL OPERATING EXPENDITURE (2,197,189) (2,911,507) (170,701) (692,068) (506,768)CAPITAL INCOMEWA75 70 Capital Grant Income 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREWA70 Infrastructure Waste Management (340,866) (625,000) (5,023) (45,000) (7,553)

55 WAS24 Landfill Fencing 0 (50,000) 0 0 0 0

12/10/2017 Page 27 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

55 WAS25 Rehabilitation of old Area (inert) 0 (100,000) 0 (25,000) 0 25,000 Timing - awaiting improved weather conditions to commence works

55 WAS26 Davis Rd Drainage (37,300) (100,000) 0 0 232 0

55 WAS27 Cap active landfill area (3,095) (25,000) 0 0 0 0

55 WAS29 Sealing Davis Rd internal roads (22,239) (50,000) (5,023) (20,000) (5,023) 14,977 Timing: Limestone road base only purchased, major works on hold pending revision of site management and weather conditions

55 WAS35 Active Cell preparation & progressive

rehabilitation

(278,232) (300,000) 0 0 (2,761) 0

WA71 Furniture & Equipment (5,095) (50,000) 0 (30,000) (13,695)55 WAS38 Hooklift Bins x 5 0 (50,000) 0 (30,000) 0 30,000 Timing - preferred contractor sourced to undertake

program of repair works55 WAS39 2 x 20' Sea Containers for Dome Shelter 0 0 0 0 (4,545) 0

55 WAS40 Dome Shelter for BOMAG 0 0 0 0 (9,150) 0

WA72 Buildings 0 0 0 0 0

WA93 Plant & Equipment 0 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (345,961) (675,000) (5,023) (75,000) (21,248)


Operating Income 4,517,215 4,566,051 81,534 4,040,926 4,141,374 0Operating Expenses (2,197,189) (2,911,507) (170,701) (692,068) (506,768) 185,300Capital Income 0 0 0 0 0 0Capital Expenditure (345,961) (675,000) (5,023) (75,000) (21,248) 53,752

TOTAL FOR BUSINESS UNIT1,974,065 979,544 (94,190) 3,273,858 3,613,358 339,500

12/10/2017 Page 28 of 65

TOWN PLANNING - Community Amenities


Last Year Actual

2017-18 Approved

Budget


Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMETP75 67 Grants 29,978 0 0 0 0 0 0TP79 83 Fines & Penalties (GST Free) 500 0 0 0 0 0 0TP81 84 Fees and Charges (GST free) 387,538 350,400 350,400 28,288 87,600 83,689 0TP82 84 Sundry Income 8,460 0 0 0 0 0 0TP87 84 Fees & Charges (GST Inc) 16,958 18,000 18,000 1,827 4,500 2,420 0TOTAL OPERATING INCOME 443,434 368,400 368,400 30,115 92,100 86,109

OPERATING EXPENDITURETP01 01 Salaries (586,242) (678,040) (678,040) (45,574) (182,549) (177,223) 0TP01 06 Accrued Leave (65,897) (65,910) (65,910) (4,908) (17,745) (17,178) 0TP02 02 Superannuation (76,222) (82,136) (82,136) (6,318) (22,114) (22,313) 0TP03 17 Consultant (11,160) 0 0 0 0 0 0TP04 05 Training/Conferences (12,611) (23,728) (23,728) (1,003) (5,932) (5,200) 0TP05 03 Workers Compensation (15,395) (14,742) (14,742) (732) (3,969) (2,196) 0TP06 04 Protective Clothing (259) (600) (600) 0 (200) 0 0TP07 07 Recruitment 0 0 0 0 0 0 0TP11 27 Mobile Telephone (2,300) (3,480) (3,480) (126) (600) (365) 0TP12 38 Subscriptions & Publications (555) (1,250) (1,250) 0 (200) (555) 0TP24 37 Refreshments (676) (1,200) (1,200) (65) (300) (65) 0TP25 19 Advertising (4,499) (5,040) (5,040) (781) (1,260) (781) 0TP29 16 Contract Services, Programs & Grants 0 (10,000) (10,000) 0 (5,000) (980) 0TP40 10 Vehicle Operating Expenses (26,995) (25,600) (25,600) (2,569) (7,600) (7,435) 0TP41 08 Fringe Benefits Tax (3,660) (9,511) (9,511) (792) (2,376) (2,376) 0TP50 16 Special Projects (115,025) (105,000) (105,000) (100) (41,500) (19,160) 22,340

16 TNP16 Sustainability Initiatives (34,980) (50,000) (50,000) (100) (16,500) (19,160) 0

16 TNP18 Developer Contributions Study 0 (15,000) (15,000) 0 (5,000) 0 0

16 TNP22 Witchcliffe Wastewater Treatment

Review

0 (20,000) (20,000) 0 (20,000) 0 20,000 Timing - scope of project under review.

16 TNP25 Coastal Plan Assistance Project (60,806) 0 0 0 0 0 0

16 TNP26 Environment and Sustainability Strategy (7,760) 0 0 0 0 0 0

16 TNP29 Fire management plan - East Margaret

River

(11,479) 0 0 0 0 0 0

16 TNP30 Affordable Housing Strategy Site

Feasibility Assessment

0 (10,000) (10,000) 0 0 0 0

16 TNP31 LPS/LPS1 Review 0 (10,000) (10,000) 0 0 0 0

TOTAL OPERATING EXPENDITURE (921,495) (1,026,237) (1,026,237) (62,969) (291,345) (255,827)

CAPITAL INCOMETP74 74 Grants/Contributions Capital 415,788 150,000 150,000 13,943 0 88,038 88,038 Timing: Contributions received earlier than

anticipatedTOTAL CAPITAL INCOME 415,788 150,000 150,000 13,943 0 88,038

CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0 0

Business Unit TotalsOperating Income 443,434 368,400 368,400 30,115 92,100 86,109 0Operating Expenses (921,495) (1,026,237) (1,026,237) (62,969) (291,345) (255,827) 35,518Capital Income 415,788 150,000 150,000 13,943 0 88,038 88,038Capital Expenditure 0 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (62,274) (507,837) (507,837) (18,910) (199,245) (81,681) 117,564

12/10/2017 Page 29 of 65

COMMUNITY BUILDINGS - Recreation and Culture


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEHA72 73 Insurance claim payout 43,051 0 0 0 0 0HA82 84 Sundry Income 2,481 0 212 0 632 0TOTAL OPERATING INCOME 45,532 0 212 0 632

OPERATING EXPENDITUREHA01 01 Salaries (118,641) (134,314) (10,402) (36,161) (30,392) 0HA01 06 Accrued Leave (10,790) (13,884) (1,068) (3,738) (3,738) 0HA02 02 Superannuation (17,105) (18,838) (1,437) (5,072) (5,011) 0HA03 17 Consultants (8,712) (40,800) 0 (10,200) 0 10,200 Timing: No response to initial RfQHA04 05 Training (3,996) (4,832) 0 (1,208) (955) 0HA05 03 Workers Compensation (2,247) (2,938) (146) (791) (438) 0HA07 07 Recruitment (385) 0 0 0 0 0HA06 04 Protective Clothing 0 (450) 0 (114) 0 0HA11 27 Mobile Telephone (2,205) (2,880) (104) (1,260) (301) 0HA12 38 Subscriptions & Publications (454) (660) 0 (165) 0 0HA17 09 Consumables (75) (180) 0 (45) 0 0HA20 15 Equipment Repairs & Maintenance (52) (180) (53) (45) (53) 0HA25 19 Advertising 0 (180) 0 (45) 0 0HA27 16 Insurance Claims (42,121) 0 0 0 0 0HA40 08 Vehicle Operating Expenses (10,530) (9,432) (1,248) (2,358) (2,545) 0HA41 08 Fringe Benefits Tax (285) (1,666) (138) (414) (414) 0HA28 Community Building Maintenance (432,449) (466,342) (49,885) (123,708) (94,433) 29,275 Timing: adverse weather conditionsHA29 Community Building Cleaning (379,934) (416,845) (30,275) (104,017) (96,035) 0HA50 16 Special Projects (49,075) (65,000) 0 0 0

CBS109 ACM (asbestos) monitoring and management (49,075) (35,000) 0 0 0 0

CBS141 Community Resource Centre building renewal 0 (30,000) 0 0 0 0

HA90 Profit (Loss) on disposal of assets (177,128) 0 0 0 0 0HA98 Depreciation (717,828) (744,000) (55,719) (186,000) (170,870) 0TOTAL OPERATING EXPENDITURE (1,974,011) (1,923,421) (150,474) (475,341) (405,184)

CAPITAL INCOMEHA74 74 Contributions for Asset Development 0 0 0 0 0 0

HA75 70 Grants for Development of Assets 500,000 3,200,000 0 0 0 070 HIG09 Grant for Cultural Centre 500,000 3,200,000 0 0 0 0

70 HIG10 Grant for Augusta Rec accessibility upgrade 0 0 0 0 0 0

TOTAL CAPITAL INCOME 500,000 3,200,000 0 0 0

CAPITAL EXPENDITUREHA88 16 Land and Buildings (363,582) (6,809,000) (73,135) (412,895) (121,145)

16 CBS95 Cultural Centre Redevelopment (35,892) (5,129,000) (68,793) 0 (113,060) (113,060) Timing: Design & construction plans in preparation

16 CBS131 BM 1052 Margaret River Cultural Centre - Power

upgrade - include carryover (30,000) from CBS114 (500)

(75,000) 0 0 0 0

16 CBS132 BM 4014 Margaret River Rivermouth Toilet Block -

Upgrade septic system, relocate leach drains and

upgrade male toilets (9,315)

(80,000) 0 (50,000) 0 50,000 Timing: Contract delayed due to Aboriginal Heritage Survey

16 CBS137 Margaret River Football Club - Changerooms 0 (100,000) 0 0 (850) 0

12/10/2017 Page 30 of 65

COMMUNITY BUILDINGS - Recreation and Culture


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

16 CBS142 Western Pavillion works - replace existing glass with

compliant safety glass 0

(15,000) 0 0 0 0

16 CBS143 Augusta Recreation Centre asbestos removal &

reinstatement 0

(618,992) 0 0 0 0

16 CBS144 Margaret River Football Club asbestos removal &

reinstatement 0

(183,652) 0 0 0 0

16 CBS145 Augusta Bowling Club asbestos removal and

reinstatement 0

(159,461) (1,391) 0 (1,391) 0

16 CBS146 Turner Caravan Park asbestos removal and

reinstatement 0

(37,895) 0 (37,895) (2,894) 35,001 Timing: Rescheduled to April 2018

16 CBS147 Upgrade of Fearne Ave toilet block 0 (345,000) (2,951) (300,000) (2,951) 297,049 Timing: Contract being prepared16 CBS148 Augusta Cenntennial Hall Foyer and Green Room

Carpet replacment 0

(10,000) 0 (10,000) 0 0

16 CBS149 Rotary Park toilet renewal 0 (15,000) 0 (15,000) 0 15,000 Timing: RfQ process underway16 CBS150 Zone Room commercial grease trap 0 (10,000) 0 0 0 0

16 CBS151 Cowaramup Hall - various works, incl. connection to 0 (30,000) 0 0 0 0

HA89 16 Infrastructure (16,345) (55,000) 0 (55,000) 016 CBS140 Fire Hydrant for Aquatic Centre (Carryover from

CBS108 (GD88))

(132) (55,000) 0 (55,000) 0 55,000 Timing: With DFES for final approval

TOTAL CAPITAL EXPENDITURE (379,927) (6,864,000) (73,135) (467,895) (121,145)Business Unit Totals

Operating Income 45,532 0 212 0 632 0Operating Expenses (1,974,011) (1,923,421) (150,474) (475,341) (405,184) 70,157Capital Income 500,000 3,200,000 0 0 0 0Capital Expenditure (379,927) (6,864,000) (73,135) (467,895) (121,145) 346,750

TOTAL FOR BUSINESS UNIT (1,808,405) (5,587,421) (223,397) (943,236) (525,697) 417,539

12/10/2017 Page 31 of 65

MARGARET RIVER RECREATION CENTRE - Recreation and Culture

DESCRIPTION 2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEOperating Grants 40,000 0 0 0 7,000 0Insurance Claim Payout 5,493 0 0 0 0 0Sundry Income 2,545 5,000 0 5,000 2,641 0Sales - Café and Kiosk 126,269 120,000 10,217 30,000 29,193 0Fees and Charges 669,550 724,000 40,720 177,000 139,540 (37,460) Timing/Perm: Season influence &

increase competitionTOTAL OPERATING INCOME 843,857 849,000 50,937 212,000 178,374OPERATING EXPENDITURE

Salaries (763,371) (851,148) (78,239) (229,155) (233,551) 0Accrued Leave (81,420) (94,664) (7,282) (25,486) (25,486) 0Superannuation (81,038) (97,188) (8,047) (26,166) (25,689) 0Consultant (13,266) (33,500) 0 (13,500) (1,150) 12,350 Timing: Projects delayed to December &

MarchTraining (7,258) (24,685) (717) (6,171) (5,110) 0Workers Compensation (18,887) (18,732) (931) (5,043) (2,793) 0Protective Clothing (5,120) (4,250) 0 (1,375) (313) 0Recruitment Expenses (6,834) 0 (750) 0 (1,666) 0Telephone (382) (780) (32) (195) (64) 0Mobile Telephone (1,610) (4,920) (164) (2,940) (1,652) 0Subscriptns/Publicatns (14,319) (15,619) (820) (4,380) (4,117) 0Printing & Stationery (481) (2,400) 0 (600) 0 0Consumables (17,852) (18,570) (2,646) (6,140) (5,614) 0Software License 0 0 0 0 0 0Equipment Lease/rent (64,446) (59,096) (660) (14,774) (14,772) 0Equip Repairs & Maint (61,015) (60,150) (8,273) (14,500) (19,899) 0Refreshments & Receptions (406) (1,100) 0 (200) 0 0Advertising (15,038) (15,212) (578) (5,183) (1,246) 0Insurance Claims (5,493) 0 0 0 0 0Building Maintenance (51,024) (75,300) (1,458) (11,450) (4,377) 0Contract Services (57,713) (86,296) (6,420) (20,934) (21,372) 0Chemicals (25,492) (25,500) (580) (5,350) (3,595) 0Utilities (190,792) (219,400) (20,361) (62,100) (51,862) 10,238 Timing: equipment running costs, eg

dehumidifier

Utilities - Water (37,961) (42,000) 0 (7,000) (5,105) 0Vehicle Operating Exps (3,356) (5,000) (1,190) (1,600) (2,464) 0Fringe Benefits Tax 0 0 0 0 0 0Café Expenses (27,966) (33,600) (3,907) (8,400) (9,307) 0Kiosk Stock (48,130) (50,400) (5,825) (12,600) (11,285) 0Special Projects (29,081) (14,200) (470) (6,900) (2,840) 0Non-Capital Equipment (38,840) (34,350) (854) (18,200) (14,115) 0Depreciation (377,339) (398,400) (28,907) (99,600) (88,648) 10,952 Perm: Decreased asset values

TOTAL OPERATING EXPENDITURE (2,045,931) (2,286,460) (179,111) (609,942) (558,090)CAPITAL INCOME

Grants for Development of Assets 32,000 32,000 0 32,000 0 (32,000) Perm: Funding not available

TOTAL CAPITAL INCOME 32,000 32,000 0 32,000 0CAPITAL EXPENDITURE

Purchase of Asset (148,105) (425,000) 0 0 0 0 - Fitness Centre 0 0 0 0 0 0 - Aquatic Centre (144,876) (425,000) 0 0 0 0 - Indoor Rec Centre (3,230) 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (148,105) (425,000) 0 0 0Business Unit Totals

Operating Income 843,857 849,000 50,937 212,000 178,374 (33,626)Operating Expenses (2,045,931) (2,286,460) (179,111) (609,942) (558,090) 0Capital Income 32,000 32,000 0 32,000 0 (32,000)Capital Expenditure (148,105) (425,000) 0 0 0 0

TOTAL FOR BUSINESS UNIT (1,318,180) (1,830,460) (128,175) (365,942) (379,716) 0

12/10/2017 Page 32 of 65

INDOOR SPORTS

COA IE JOB DESCRIPTION 2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEIR72 73 Insurance Claim Payout 5,493 0 0 0 0 0IR75 67 Grants Operating 40,000 0 0 0 7,000 0IR81 84 Sundry Income 2,545 5,000 0 5,000 2,641 0IR82 84 Sales - Cafe 65,190 60,000 5,864 15,000 16,624 0IR83 84 Sales - Kiosk 61,080 60,000 4,352 15,000 12,570 0IR87 84 Fees and Charges 148,608 145,000 3,490 32,000 20,058 (11,942) Timing: Winter Court Sports commencing OctoberTOTAL OPERATING INCOME 322,915 270,000 13,706 67,000 58,892OPERATING EXPENDITUREIR01 01 Salaries (161,005) (170,104) (19,981) (45,797) (42,769) 0IR01 06 Accrued Leave (14,802) (11,712) (901) (3,153) (3,153) 0IR02 02 Superannuation (20,216) (19,866) (1,973) (5,349) (5,962) 0IR03 16 Consultant 0 (12,500) 0 0 0 0IR04 05 Training (1,055) (6,800) (310) (1,700) (764) 0IR05 03 Workers Compensation (3,612) (3,600) (179) (969) (537) 0IR06 04 Protective Clothing (3,514) (1,500) 0 (500) 0 0IR07 07 Recruitment 0 0 (630) 0 (630) 0IR10 27 Telephone (382) (780) (32) (195) (64) 0IR11 27 Mobile Telephone (1,610) (4,920) (164) (2,940) (1,652) 0IR12 38 Subscriptions and Publications (1,253) (600) 0 (150) 0 0IR17 09 Consumables (5,684) (7,650) (1,233) (3,200) (1,664) 0IR19 16 Software Licences 0 0 0 0 0 0IR20 15 Equipment Repairs and Maintenance (24,989) (19,000) (4,464) (6,550) (5,398) 0IR24 37 Refreshments and Receptions (406) (1,100) 0 (200) 0 0IR25 19 Advertising (6,636) (6,920) 0 (2,660) (668) 0IR27 16 Insurance Claim (5,493) 0 0 0 0 0IR28 16 Building Maintenance (28,227) (33,400) (1,458) (5,100) (2,208) 0IR29 16 Contract Services (46,446) (68,660) (5,950) (18,150) (18,804) 0IR30 21 Chemicals (8,748) (8,500) 0 (200) 0 0IR35 25 Electricity Charges (8,144) (8,400) (776) (2,100) (3,194) 0IR35 26 Water Charges (330) 0 0 0 (332) 0IR40 98 Vehicle Operating Expenses (3,356) (5,000) (1,190) (1,600) (2,464) 0IR41 08 Fringe Benefits Tax 0 0 0 0 0 0IR48 22 Cafe Stock (27,966) (33,600) (3,907) (8,400) (9,307) 0IR49 22 Kiosk Stock (48,130) (50,400) (5,825) (12,600) (11,285) 0IR50 16 Special Projects (29,081) (14,200) (470) (6,900) (2,840) 0

16 IRS01 Kidsport Applications (28,403) (10,000) (470) (5,000) (2,840) 0

16 IRS02 Trophies and Promotional Items (678) (4,200) 0 (1,900) 0 0

IR58 12 Non-Capital Equipment (16,101) (13,150) (418) (4,200) (4,633) 0IR98 51 Depreciation (133,849) (144,000) (10,468) (36,000) (32,101) 0

Café (63,525) (61,124) (8,854) (16,387) (26,351)IC01 01 Café Salaries (49,066) (47,800) (6,894) (12,869) (20,473) 0IC01 06 Café Accrued Leave (3,704) (2,770) (213) (746) (746) 0IC02 02 Café Superannuation (6,850) (5,954) (921) (1,603) (2,851) 0IC05 03 Café Workers Compensation (1,378) (1,000) (50) (269) (150) 0IC17 09 Café Consumables (2,527) (3,600) (776) (900) (2,131) 0

12/10/2017 Page 33 of 65

INDOOR SPORTS


Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

TOTAL OPERATING EXPENDITURE (664,559) (707,486) (69,183) (185,000) (176,779)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREIR88 55 Buildings (3,230) 0 0 0 0 0IR93 55 Plant & Equipment 0 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (3,230) 0 0 0 0Business Unit Totals

Operating Income 322,915 270,000 13,706 67,000 58,892 0Operating Expenses (664,559) (707,486) (69,183) (185,000) (176,779) 0Capital Income 0 0 0 0 0 0Capital Expenditure (3,230) 0 0 0 0 0


12/10/2017 Page 34 of 65

AQUATIC CENTRE


Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEAC72 73 Insurance Claim Payout 0 0 0 0 0 0AC87 81 Fees and Charges 231,690 249,000 16,343 61,000 52,437 0AC76 67 Operating Grant Income 0 0 0 0 0 0TOTAL OPERATING INCOME 231,690 249,000 16,343 61,000 52,437OPERATING EXPENDITUREAC01 01 Salaries (341,682) (404,886) (30,983) (109,008) (104,240) 0AC01 06 Accrued Leave (42,611) (63,530) (4,887) (17,104) (17,104) 0AC02 02 Superannuation (35,336) (45,264) (3,411) (12,186) (11,194) 0AC03 17 Consultant (13,266) (21,000) 0 (13,500) (1,150) 12,350 Timing: Projects delayed to December & MarchAC04 05 Training (2,305) (7,367) 0 (1,842) (2,360) 0AC05 03 Workers Compensation (9,069) (9,282) (461) (2,499) (1,383) 0AC06 04 Protective Clothing/Uniform (1,606) (1,750) 0 (625) (313) 0AC07 07 Recruitment (2,646) 0 (120) 0 (152) 0AC12 38 Subscriptions and Publications (125) (600) (120) (150) (120) 0AC15 13 Printing and Stationary (481) (2,400) 0 (600) 0 0AC17 09 Consumables (7,107) (5,200) (611) (1,200) (1,792) 0AC20 15 Equipment Repairs and Maintenance (32,052) (28,050) (1,959) (5,800) (11,986) 0AC25 19 Advertising (2,727) (3,300) 0 (1,275) 0 0AC27 09 Insurance Claims 0 0 0 0 0 0AC28 09 Building Maintenance (7,563) (32,600) 0 (3,150) (501) 0AC29 16 Contract Services (4,661) (6,500) 0 0 (1,952) 0AC30 21 Chemicals (16,744) (17,000) (580) (5,150) (3,595) 0AC35 25 Utilities - Electricity & Energy (182,648) (211,000) (19,584) (60,000) (48,668) 11,332 Timing: equipment running costs, eg dehumidifierAC35 26 Utilities - Water (37,631) (42,000) 0 (7,000) (4,773) 0AC58 12 Non-Capital Equipment (5,637) (3,300) 0 (3,300) (3,080) 0AC98 51 Depreciation (241,653) (252,000) (18,292) (63,000) (56,097) 0TOTAL OPERATING EXPENDITURE (987,552) (1,157,029) (81,009) (307,389) (270,461)CAPITAL INCOMEAC75 70 Capital Grant Income 32,000 32,000 0 32,000 0 (32,000)

70 ACG001 Community Pools Revitalisation Program 32,000 32,000 0 32,000 0 (32,000) Perm: Funding not available

TOTAL CAPITAL INCOME 32,000 32,000 0 32,000 0CAPITAL EXPENDITUREAC88 16 Buildings (85,141) (25,000) 0 0 0 0

16 ACC003 Bulkhead (41,420) 0 0 0 0 0

16 ACC004 Grandstand (43,721) 0 0 0 0 0

16 ACC005 Upgrade to watersaving tapware & shower

heads

0 (25,000) 0 0 0 0

AC93 55 Plant & Equipment (59,735) (400,000) 0 0 0 016 ACC001 Dehumidifier 0 (400,000) 0 0 0 0

16 ACC002 UVs (59,735) 0 0 0 0 0

AC97 55 Furniture & Equipment 0 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (144,876) (425,000) 0 0 0Business Unit Totals

Operating Income 231,690 249,000 16,343 61,000 52,437 0Operating Expenses (987,552) (1,157,029) (81,009) (307,389) (270,461) 36,928Capital Income 32,000 32,000 0 32,000 0 (32,000)Capital Expenditure (144,876) (425,000) 0 0 0 0

TOTAL FOR BUSINESS UNIT (868,738) (1,301,029) (64,666) (214,389) (218,024) 0

12/10/2017 Page 35 of 65

GROUP FITNESS and GYM

COA IE DESCRIPTION 2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEFC75 67 Operating Grant Income 0 0 0 0 0 0FC87 84 Fees and Charges 289,252 330,000 20,887 84,000 67,045 (16,955) Timing/Perm: Increased competitionFC87 66 Fees and Charges - Variances 2,415 0 57 0 (184) 0

TOTAL OPERATING INCOME 289,252 330,000 20,887 84,000 67,045OPERATING EXPENDITUREFC01 01 Salaries (211,618) (228,358) (20,381) (61,481) (66,069) 0FC01 06 Accrued Leave (20,303) (16,652) (1,281) (4,483) (4,483) 0FC02 02 Superannuation (18,636) (26,104) (1,742) (7,028) (5,682) 0FC04 05 Training (3,898) (10,518) (407) (2,629) (1,986) 0FC05 03 Workers Compensation (4,828) (4,850) (241) (1,306) (723) 0FC06 04 Uniforms 0 (1,000) 0 (250) 0 0FC07 07 Recruitment (4,187) 0 0 0 (884) 0FC12 38 Subscriptions and Publications (12,941) (14,419) (700) (4,080) (3,997) 0FC17 09 Consumables (2,535) (2,120) (26) (840) (26) 0FC18 20 Equipment lease/rental (64,446) (59,096) (660) (14,774) (14,772) 0FC19 16 Software Licence 0 0 0 0 0 0FC20 15 Equipment Repairs and Maint (3,974) (13,100) (1,850) (2,150) (2,515) 0FC25 19 Advertising (5,675) (4,992) (578) (1,248) (578) 0FC28 09 Building Maintenance (15,234) (9,300) 0 (3,200) (1,668) 0FC29 16 Contract Services (6,605) (11,136) (470) (2,784) (615) 0FC58 12 Minor Equipment (17,102) (17,900) (436) (10,700) (6,402) 0FC98 51 Depreciation (1,837) (2,400) (147) (600) (450) 0TOTAL OPERATING EXPENDITURE (393,820) (421,945) (28,919) (117,553) (110,850)CAPITAL INCOMEFC76 70 Capital Grant Income 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREFC89 55 Building 0 0 0 0 0 0FC93 56 Plant & Equipment 0 0 0 0 0 0FC97 56 Furniture & Equipment 0 0 0 0 0 0TOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 289,252 330,000 20,887 84,000 67,045 (16,955)Operating Expenses (393,820) (421,945) (28,919) (117,553) (110,850) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (104,568) (91,945) (8,032) (33,553) (43,805) (10,252)

12/10/2017 Page 36 of 65

CULTURAL CENTRE


Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMECC74 73 Contributions and Reimbursements 6,879 6,720 860 1,680 3,586 0TOTAL OPERATING INCOME 6,879 6,720 860 1,680 3,586OPERATING EXPENDITURECC20 15 Equipment Repairs & Maintenance 0 (5,000) 0 (1,000) 0 0CC28 16 Building & Grounds Maintenance (8,629) (10,000) 0 (1,000) 0 0CC29 16 Contract Services (240,955) (245,167) 0 (121,667) (121,667) 0CC35 25 Utilities (9,637) (6,720) (784) (1,680) (1,911) 0CC98 51 Depreciation (137,458) (144,000) (16,922) (36,000) (51,894) (15,894) Perm: Increase in Fair Value of Cultural CentreTOTAL OPERATING EXPENDITURE (396,680) (410,887) (17,706) (161,347) (175,471)CAPITAL INCOMECC75 70 Capital Grant Income 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURECC88 55 Buildings 0 0 0 0 0 0CC93 55 Plant & Equipment 0 0 0 0 0TOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 6,879 6,720 860 1,680 3,586 0Operating Expenses (396,680) (410,887) (17,706) (161,347) (175,471) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0


12/10/2017 Page 37 of 65

AUGUSTA RECREATION


Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEAR87 84 Fees and Charges 38,529 42,000 5,622 11,700 10,049 0TOTAL OPERATING INCOME 38,529 42,000 5,622 11,700 10,049OPERATING EXPENDITUREAR01 01 Salaries (19,883) (21,906) (1,529) (5,898) (5,353) 0AR01 06 Accrued Leave 0 (1,040) (80) (280) (280) 0AR02 02 Superannuation (1,988) (2,262) (153) (609) (535) 0AR05 03 Workers Compensation 0 (454) (23) (122) (69) 0AR17 09 Consumables (2,292) (2,000) 0 (650) (828) 0AR18 15 Equipment Leasing 0 (8,400) 0 (2,100) 0 0AR20 15 Equipment Repairs & Maintenance (10,947) (7,800) (140) (1,950) (429) 0AR25 19 Advertising (2,653) (1,920) (277) (480) (505) 0AR28 16 Building Maintenance (17,272) (17,200) 0 (2,550) 0 0AR29 16 Contract Services (12,540) (10,860) (1,070) (2,340) (1,926) 0AR30 21 Chemicals (4,250) (5,500) 0 (1,000) 0 0AR35 25 Utilities (8,702) (9,750) (835) (3,000) (2,544) 0AR58 12 Minor Equipment (6,509) (3,500) 0 0 0 0AR90 50 Loss on Disposal of Assets 0 0 0 0 0 0AR98 51 Depreciation (13,348) (14,400) (3,814) (3,600) (11,696) 0TOTAL OPERATING EXPENDITURE (100,385) (106,992) (7,921) (24,579) (24,166)CAPITAL INCOMEAR75 70 Capital Grants 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREAR88 55 Land and Buildings 0 (35,000) 0 0 0 0

16 ARB01 Hydro Pool Building Renewal works 0 (35,000) 0 0 0 0

AR89 55 Infrastructure (16,796) 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (16,796) (35,000) 0 0 0Business Unit Totals

Operating Income 38,529 42,000 5,622 11,700 10,049 0Operating Expenses (100,385) (106,992) (7,921) (24,579) (24,166) 0Capital Income 0 0 0 0 0 0Capital Expenditure (16,796) (35,000) 0 0 0 0

(78,652) (99,992) (2,299) (12,879) (14,117) 0

12/10/2017 Page 38 of 65

GLOUCESTER PARK


Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEGP72 73 Insurance claim payout 0 233,500 0 233,500 233,500 0GP86 80 Reimbursements 30,885 35,400 2,015 8,850 8,540 0GP87 84 Fees and Charges 39,438 40,500 0 25,200 24,748 0TOTAL OPERATING INCOME 70,324 309,400 2,015 267,550 266,787OPERATING EXPENDITUREGP03 17 Consultant 0 (17,500) 0 (7,500) 0 0GP20 15 Equipment Repairs and Maintenance (7,683) (12,800) 0 (1,050) 0 0GP27 09 Insurance Claims (668) 0 0 0 0 0GP28 15 Building Maintenance (11,510) (18,000) (200) (4,000) (700) 0GP30 09 Line Marking Paint (5,285) (6,000) 0 (2,000) (415) 0GP29 16 Contract Services (7,010) (7,000) 0 0 0 0GP35 25 Utilities (33,855) (44,400) (1,992) (11,100) (8,272) 0GP98 51 Depreciation (109,529) (108,000) (10,501) (27,000) (32,203) 0TOTAL OPERATING EXPENDITURE (175,539) (213,700) (12,694) (52,650) (41,590)CAPITAL INCOMEGP74 74 Grants and Contributions 0 13,030 0 13,030 13,030 0TOTAL CAPITAL INCOME 0 13,030 0 13,030 13,030CAPITAL EXPENDITUREGP88 16 Land and Buildings 0 (55,000) 0 (20,000) (20,000) 0

GPS015 Changerooms redevelopment GPH 0 (15,000) 0 0 0 0GPS021 Cricket Shed & Nets (Development

Project)

0 (20,000) 0 (20,000) (20,000) 0

GPS023 Tennis Club Access and Inclusion 0 (10,000) 0 0 0 0GPS024 Soccer Club Access and Inclusion 0 (10,000) 0 0 0 0

GP89 16 Infrastructure (39,944) (246,530) 0 (246,530) (49,306) 197,224GPS012 Lighting controller for Main Oval (4,530) 0 0 0 0 0GPS013 Bench Seating for Nippers Oval (5,004) 0 0 0 0 0GPS014 Fencing and security for Western Oval (22,140) 0 0 0 0 0GPS018 Renewal Gloucester Park AFL Goals (3,495) 0 0 0 0 0GPS025 Margaret River Bowling Club greens 0 (246,530) 0 (246,530) (49,306) 197,224 Timing: installation scheduled for OctoberGPS026 Fencing - Dog Exercise Area - LWO (4,775) 0 0 0 0 0GPS027 Cowaramup Oval Cricket Pitch

replacement

0 0 0 0 0 0

GP93 55 Plant & Equipment 0 0 0 0 0 0GP97 16 Furniture & Equipment (4,200) 0 0 0 0 0

GPS016 Cricket Wicket Covers for Nippers Oval 0 0 0 0 0 0GPS017 CCTV for Ovals (4,200) 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (44,144) (301,530) 0 (266,530) (69,306)Business Unit Totals

Operating Income 70,324 309,400 2,015 267,550 266,787 0Operating Expenses (175,539) (213,700) (12,694) (52,650) (41,590) 11,060Capital Income 0 13,030 0 13,030 13,030 0Capital Expenditure (44,144) (301,530) 0 (266,530) (69,306) 197,224

TOTAL FOR BUSINESS UNIT (149,359) (192,800) (10,678) (38,600) 168,921 207,521

12/10/2017 Page 39 of 65

BEACH LIFEGUARDS

COA IE DESCRIPTION 2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMETOTAL OPERATING INCOME 0 0 0 0 0OPERATING EXPENDITUREBL01 01 Salaries (78,497) (87,769) 0 0 0 0BL01 06 Accrued Leave (3,035) (2,959) 0 0 0 0BL02 02 Superannuation (8,378) (8,871) 0 0 0 0BL03 17 Consultant 0 (6,000) 0 0 0 0BL04 05 Training (1,838) (3,500) 0 0 0 0BL05 03 Workers Compensation (1,783) (1,799) (89) 0 (267) 0BL07 07 Recruitment (1,589) 0 0 0 0 0BL11 27 Mobile Phone (84) (480) (61) 0 (182) 0BL17 09 Consumables (325) (750) 0 0 0 0BL20 15 Equipment Repairs and Maintenance (2,404) (2,150) 0 0 0 0BL25 19 Advertising (188) (500) 0 0 0 0BL28 15 Building Maintenance (656) (1,600) 0 0 0 0BL40 15 Vehicle Operating Expenses (345) (480) (50) (120) (121) 0BL56 12 Minor Equipment (1,582) (2,700) 0 0 0 0BL98 51 Depreciation 0 0 0 0 0 0TOTAL OPERATING EXPENDITURE (100,705) (119,558) (200) (120) (570)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREBL93 55 Plant & Equipment 0 0 0 0 0 0TOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 0 0 0 0 0 0Operating Expenses (100,705) (119,558) (200) (120) (570) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (100,705) (119,558) (200) (120) (570) 0

12/10/2017 Page 40 of 65

PARKS and GARDENS - Recreation and Culture

COA IE Job ET DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEGD74 73 Contributions - Operating 7,658 4,000 0 4,000 4,360 0

73 GDG06 Other Contributions to Assets 3,729 4,000 0 4,000 4,360 073 GDG23 Lions Club contribution for Cemetery works 0 0 0 0 0 073 GDG24 Rotary Club contribution to Rotary Park works 1,364 0 0 0 0 073 GDG07 Water Corporation reimbursement of Rendall Weir 2,566 0 0 0 0 0

GD82 84 Sundry Income 0 0 0 0 0 0GDI82 Sundry Income 0 0 0 0 0 0

GD90 94 Profit on Disposal of Assets 24,475 0 0 0 0 0TOTAL OPERATING INCOME 32,133 4,000 0 4,000 4,360OPERATING EXPENDITUREGD52 Reserve Maintenance (1,531,348) (1,583,226) (116,359) (346,302) (287,376)

RGP1 Gloucester Park Surrounds (86,994) (65,985) (3,489) (16,496) (10,149) 0RGP2 Western Playing Fields (54,984) (56,238) (2,893) (14,673) (6,529) 0RGP3 Nippers Oval (27,609) (30,282) (701) (8,152) (1,734) 0RGP4 AMR Football/Playground Area (1,520) 0 (289) 0 (648) 0RGP5 Main Oval (34,197) (69,091) (767) (9,426) (3,194) 0RGP6 Skate Park Surrounds (2,363) (18,121) 0 (2,469) 0 0RMR01 MR Townsite Area Gardens - Reserves

Maintenance

(418,294) (317,318) (58,270) (63,462) (107,877) (44,415) Timing: Increased work in townsite areas such as Memorial Park

RMR02 Prevelly/Gnarabup Townsite Gardens - Reserves

Maintenance

(55,372) (62,309) (2,523) (14,376) (9,687) 0

RMR03 Street & Reserve Furniture Mntnc - Reserves

Maintenance

(2,529) (15,396) 0 (3,297) (1,036) 0

RMR04 Gracetown Townsite Area Gardens - Reserves

Maintenance

(19,038) (23,862) (2,017) (5,508) (6,331) 0

RMR05 Playground Inspections & Mtce - Reserves

Maintenance

(40,043) (40,548) (1,830) (10,137) (3,701) 0

RMR06 Witchcliffe Townsite Area Gardens - Reserves

Maintenance

(12,461) (23,964) (868) (5,991) (7,997) 0

RMR07 Riverslea Subdivision New Parks Mtce - Reserves

Maintenance

(77,359) (83,397) (6,456) (20,847) (14,218) 0

RMR08 Cowaramup Townsite Area Gardens - Reserves

Maintenance

(133,592) (130,308) (6,156) (27,921) (19,013) 0

RMR09 MR Office Surrounds - Reserves Maintenance (29,189) (26,899) (1,002) (5,763) (4,054) 0RMR10 Augusta Townsite Area Gardens - Reserves

Maintenance

(227,087) (196,355) (13,326) (42,075) (43,494) 0

RMR12 MR Library Surrounds - Reserves Maintenance (9,357) (13,438) 0 (3,354) (199) 0RMR13 Augusta Admin Building Surrounds - Reserves

Maintenance

(5,585) (2,880) (289) (723) (3,143) 0

RMR14 Other Council Bldgs/Hall Surrounds - Reserves

Maintenance

(6,203) (7,292) (240) (1,821) (611) 0

RMR15 Rails to Trails - Reserve Maintenance 0 0 0 0 0 0RMR16 Events Assistance - Reserves Maintenance (546) (10,568) 0 0 0 0RMR17 Surfer's Point Precinct Maintenance (58,158) (72,931) (3,518) (15,087) (8,207) 0RMRAU1 Par 3 Golf Course - Reserve Maintenance (13,560) (15,659) (761) (3,915) (1,669) 0RMRAU2 Croquet Club - Reserve Maintenance (1,329) (4,963) (420) (1,239) (1,303) 0RMRAU3 Augusta Main Oval - Reserve Maintenance (16,225) (15,742) (361) (3,933) (2,061) 0RMRAU5 General Grounds - Reserve Maintenance (1,462) 0 0 0 (7,999) 0RES07 Brookfield Subdivision - Reserve Maintenance (108,719) (95,090) (6,294) (23,775) (15,637) 0

12/10/2017 Page 41 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

WK0433 Rendall Weir Improvements 0 (26)RES08 Margaret River Foreshore - Reserve Maintenance (2,880) (2,521) (13) (633) (41) 0

RES09 Molloy Island - Reserve Maintenance 0 0 0 0 0 0RES10 Bioretention Basin Maintenance (194) (4,993) (363) (999) (363) 0RES40 Parkwater Subdivision (24,694) (27,457) (1,193) (6,864) (2,743) 0RES41 Rapids Landing subdivision (2,345) (23,629) 0 0 (444) 0RES42 Rural Sports Facilities (2,200) (8,912) (1,893) (1,486) (2,870) 0RMR20 Oval Top Dressing (51,794) (49,440) 0 (24,719) 0 24,719 Timing: Top dressing program not commenced -

program to commence following Cricket seasonRMR21 Reserve on Redgate Subdivision 0 (8,652) (427) (2,163) (427) 0

RMR22 Street and Christmas Tree Lights (3,465) (12,360) 0 0 0 0RMR23 Lower Western Oval - Reserve Maintenance 0 (20,000) 0 (4,998) 0 0RMR24 Cowaramup Oval - Reserves Maintenance 0 (26,626) 0 0 0 0

GD54 Cemetery Maintenance (21,966) (26,289) (1,944) (6,573) (3,307)CEM01 Karridale Cemetery Grounds (2,817) (4,074) (693) (1,017) (1,172) 0

CEM02 Margaret River Cemetery Grounds (19,149) (22,215) (1,252) (5,556) (2,135) 0

GD56 Townsite Road Reserves Mtce. (265,859) (261,025) (46,513) (71,342) (89,145)TRM1 Verge Maintenance-Townsites (201,409) (170,369) (20,055) (48,677) (51,486) 0

TRM2 Dangerous Tree Mtce. (61,384) (90,656) (26,291) (22,665) (37,492) (14,827) Timing: More dangerous trees identified as a result of storm season and power line pruning.

TRM3 Street Tree Planting-Townsites (17) 0 0 0 0 0

TRM4 Weed Removal Townsites (3,050) 0 (167) 0 (167) 0

GD58 Recycled Water Maintenance (45,899) (50,871) 0 (14,264) (1,172)REW01 Inspection and Testing 0 (6,045) 0 (864) 0 0

REW02 Repairs and maintenance (45,899) (35,914) 0 (4,488) (1,172) 0

WK0461 MR Golf club expenses - reimbursed (GD74) 0 0 0 0 0

REW03 Vertidraining 0 0 0 0 0 0

REW04 Annual service Charge - Water Corp 0 (8,912) 0 (8,912) 0 0

0

GD59 Fire Management Shire Parks/Reserves (75,756) (87,938) (7,413) (39,083) (13,051)RFM01 Fire Management Shire Parks/Reserves (75,756) (87,938) (7,413) (39,083) (13,051) 26,032 Timing: Outstanding purchase orders, program

underway.GD60 Structures on Reserves (1,302) (2,472) (70) (2,472) (155)

EVM01 Margaret River EV Charging Station (339) (1,236) 0 (1,236) 0 0

EVM02 Augusta EV Charging Station (102) (1,236) 0 (1,236) (85) 0

ILS1 Illuminated Sign - Cultural Centre (861) 0 (70) 0 (70) 0

GD98 51 Depreciation (552,605) (564,000) (48,821) (141,000) (149,718) 0TOTAL OPERATING EXPENDITURE (2,494,734) (2,575,821) (221,120) (621,036) (543,925)CAPITAL INCOMEGD73 74 Contributions to Asset Development 3,371 0 0 0 0 0GD75 70 Capital Grant Income 0 332,207 0 0 0 0

70 GDG25 CSRFF Grant for Lower Western Oval 0 332,207 0 0

TOTAL CAPITAL INCOME 3,371 332,207 0 0 0CAPITAL EXPENDITUREGD89 Infrastructure Assets (316,126) (2,319,000) (24,031) (9,124) (38,128)

12/10/2017 Page 42 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

RES119 Play equipment replacement annual program (12,119) (235,000) 0 0 0 0RES120 Recycled water reticulation expansion (19,254) (18,000) 0 0 0 0RES126 Annual Allocation for POS infrastructure renewal (75,131) (120,000) 0 0 0 0

RES127 Annual Allocation for Garden Renewal Planting (20,445) (15,000) (722) (5,999) (8,131) 0RES128 Annual Allocation for Cemetery Works 0 (22,000) 0 0 0 0RES129 West Cowaramup POS upgrade (55,282) (45,000) 0 0 0 0RES132 Annual Allocation for POS improvement (52,125) (50,000) (23,309) (3,125) (23,309) (20,184) Timing: Memorial Park completed.

RES133 Gloucester Park Improvements (64,700) 0 0 0 0 0

RES139 Gloucester Park - Lower Western Oval

development

0 (1,154,000) 0 0 (6,577) 0

RES140 Rotary Park Nature Play Playground 0 0 0 0 0 0RES141 Rapids Landing School POS Development (17,070) (50,000) 0 0 0 0RES142 Wallcliffe Road road reserve works in front of

MRYP

0 (50,000) 0 0 (111) 0

RES143 Rapids Landing School Oval 0 (560,000) 0 0 0 0GD96 P&G Capital Expenditure - Donated Assets (2,093) 0 0 0 0

GDD001 Bench Seats - Flinders Bay & Augusta Boat

Harbour (Leeuwin Lions)

(2,093) 0 0 0 0 0

GDD002 Apex Park Picnic Setting - MR Lions 0 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (318,219) (2,319,000) (24,031) (9,124) (38,128)Business Unit Totals

Operating Income 32,133 4,000 0 4,000 4,360 0Operating Expenses (2,494,734) (2,575,821) (221,120) (621,036) (543,925) 77,111Capital Income 3,371 332,207 0 0 0 0Capital Expenditure (318,219) (2,319,000) (24,031) (9,124) (38,128) (29,004)

TOTAL FOR BUSINESS UNIT (2,777,449) (4,558,614) (245,151) (626,160) (577,693) 0

12/10/2017 Page 43 of 65

ASSET SERVICES - Transport


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMETY74 73 Contributions 0 0 1,140 0 1,140 0TY75 67 Operating Grant Income 0 25,000 0 0 0

67 TYG17 Regional Bicycle Network Program - Bikeplan 0 0 0 0 0 0

67 TYG21 Regional Bicycle Network Program - Bikeplan 0 25,000 0 0 0 0

TY82 84 Sundry Income 491 1,200 0 300 9,691 0

TY81 84 Fees and Charges (GST free) 99,262 90,000 10,823 10,000 62,721 52,721 Timing: Billing of sign fees completedTY87 84 Fees & Charges (GST Inc) 7,395 18,000 797 4,500 2,504 0TOTAL OPERATING INCOME 113,682 134,200 12,760 14,800 76,056OPERATING EXPENDITURETY01 01 Salaries (417,154) (410,020) (38,762) (110,390) (124,962) (14,572) Timing: Error due to system coding of leave is to

be corrected in OctoberTY01 06 Accrued Leave (43,679) (41,234) (3,172) (11,101) (11,102) 0TY02 02 Superannuation (47,339) (48,660) (4,167) (13,101) (14,839) 0TY03 17 Consultant (52,123) (40,000) 0 (10,000) (1,364) 0TY04 05 Training (9,317) (9,322) 0 (2,331) (136) 0TY05 03 Workers Compensation (9,028) (8,944) (444) (2,408) (1,332) 0TY06 04 Uniforms (276) 0 0 0 0 0TY07 07 Recruitment (491) 0 0 0 0 0TY11 27 Mobile Telephone (4,927) (3,840) (210) (360) (649) 0TY12 38 Subscriptions & Publications (1,353) (2,300) 0 (575) (474) 0TY17 09 Consumables (66) (600) 0 (150) 0 0TY20 15 Equipment Repairs & Maintenance (942) (650) 0 (163) 0 0TY24 37 Refreshments (384) (500) 0 (125) (15) 0TY25 19 Advertising 0 (800) 0 (200) 0 0TY27 16 Insurance claims (6,533) 0 0 0 0 0TY29 16 Contract Services 0 0 0 0 0 0TY35 25 Utilities - Street Lighting (226,356) (260,000) (19,418) (65,000) (56,947) 0TY35 26 Utilities - Dump Point Water Charges (229) (600) 0 (150) (231) 0TY36 42 Licence fees (354) (500) 0 (125) (40) 0TY37 17 Land Administration fees (4,027) (4,000) 0 (1,000) 0 0TY40 98 Vehicle Operating Expenses (4,808) (9,000) (1,166) (2,500) (2,523) 0TY41 08 Fringe Benefits Tax (127) (931) (78) (234) (234) 0TY44 44 Donations 0 0 0 0 0 0TY50 16 Special Projects (78,308) (284,500) (182) (65,800) (30,317)

16 TYA12 Licensed surveyor for land administration (5,133) (6,000) 0 (1,500) 0 016 TYA13 Auditors for grant acquittal (1,550) (1,200) 0 (300) 0 016 TYA14 Asset data collection/asset management plan

preparation

(31,833) (139,000) (182) (49,000) (15,172) 33,828 Timing: Contract for infrastructure valuation is being prepared

16 TYA34 Annual paths and trails planning (6,375) (88,500) 0 (10,000) (1,436) 016 TYA39 Drainage Investigation (15,194) (15,000) 0 0 0 016 TYA45 Aboriginal Heritage Surveys (18,223) (15,000) 0 0 (4,350) 0

16 TYA46 Resolution of Land Encroachment Issues 0 (4,800) 0 0 0 0

12/10/2017 Page 44 of 65

ASSET SERVICES - Transport


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

16 TYA47 Alexandra Bridge Campground Foreshore Plan 0 (15,000) 0 (5,000) 0 0

16 TYA48 Ashton St Street Lighting 0 0 0 0 (9,360) 0

TY51 53 Crossover Rebates (7,728) (5,000) 0 (1,250) (570) 0TY90 50 Loss on Disposal of Assets 0 0 0 0 0 0TY98 51 Depreciation (2,720) (3,000) (224) (750) (686) 0TOTAL OPERATING EXPENDITURE (918,270) (1,134,401) (67,823) (287,713) (246,421)CAPITAL INCOMETY76 70 Capital Grant Income 29,091 50,000 0 0 0

70 TYG18 Boardwalk Contribution from Friends of the

Cape to Cape Track

20,000 0 0 0 0 0

70 TYG19 Friends of the Southwest Communities - works

on winter diversion track

9,091 0 0 0 0 0

70 TYG20 Coastal Adaptation and Protection Grant 0 50,000 0 0 0 0TY91 95 Proceeds from Sale of Assets 0 0 0 0 0 0TOTAL CAPITAL INCOME 29,091 50,000 0 0 0CAPITAL EXPENDITURETY93 55 Plant & Equipment 0 0 0 0 0 0TY89 55 Infrastructure Assets (53,205) (275,000) 0 (28,000) 0

55 TIA24 Bridle Trail implementation (10,065) (30,000) 0 (8,000) 0 055 TIA26 Augusta Interpretation Plan implementation (2,695) (50,000) 0 (10,000) 0 055 TIA27 Trails signage implementation (15,900) (30,000) 0 0 0 055 TIA29 Relocation of dump point (2,895) (40,000) 0 (10,000) 0 055 TIA30 Shire entry signs (13,510) 0 0 0 0 055 TIA31 Higgins Street path rectification (8,140) 0 0 0 0 055 TIA32 Gnarabup coastal erosion project 0 (125,000) 0 0 0 0

TOTAL CAPITAL EXPENDITURE (53,205) (275,000) 0 (28,000) 0Business Unit Totals

Operating Income 113,682 134,200 12,760 14,800 76,056 61,256Operating Expenses (918,270) (1,134,401) (67,823) (287,713) (246,421) 41,291Capital Income 29,091 50,000 0 0 0 0Capital Expenditure (53,205) (275,000) 0 (28,000) 0 28,000

TOTAL FOR BUSINESS UNIT (828,703) (1,225,201) (55,063) (300,913) (170,366) 130,547

12/10/2017 Page 45 of 65

LANDCARE Transport


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMELC74 73 Contributions 4,800 0 0 0 0 0LC75 67 Operating Grant Income 0 0 0 0 0 0LC82 73 Sundry Income 0 0 0 0 0 0TOTAL OPERATING INCOME 4,800 0 0 0 0OPERATING EXPENDITURELC01 01 Salaries (101,907) (108,484) (8,745) (29,207) (27,070) 0LC01 06 Accrued Leave (10,467) (9,840) (757) (2,649) (2,649) 0LC02 02 Superannuation (13,679) (14,092) (1,110) (3,794) (3,853) 0LC04 05 Training (744) (1,800) 0 (450) (86) 0LC05 03 Workers Compensation (2,315) (2,340) (116) (630) (348) 0LC06 04 Uniforms 0 (220) 0 (55) 0 0LC11 27 Mobile Telephone (782) (1,712) (49) (80) (146) 0LC12 38 Subscriptions & Publications 0 (663) 0 (166) 0 0LC17 09 Consumables 0 (163) 0 (41) 0 0LC20 15 Equipment Repairs & Maintenance 0 (184) 0 (46) 0 0LC24 37 Refreshments (42) (102) 0 (26) 0 0LC25 19 Advertising 0 (153) (62) (38) (62) 0LC29 16 Contract Services (19,149) (31,500) (3,726) (7,000) (4,768) 0LC44 44 Donations (38,013) (88,000) 0 0 0 0LC50 16 Special Projects (115,949) (284,100) (330) (19,748) (4,114)

16 LCA18 Community Education/Enviro programs - (1,820) (2,000) 0 (498) (112) 016 LCA22 Management Plans for Reserves - Ref (10,481) (22,600) 0 (3,000) 0 016 LCA23 Reserve Management (6,420) (15,000) (330) (4,000) (2,731) 016 LCA29 Margaret River Town Entry Revegetation - (1,305) (500) 0 (250) 0 016 LCA35 Possum Project (4,386) 0 0 0 0 016 LCA36 Coastal Brushing (SWCC) (2,624) (2,000) 0 (2,000) (1,272) 016 LCA37 EMF Grants (45,000) (60,000) 0 0 0 016 LCA38 EMF Biodiversity 0 (25,000) 0 0 0 016 LCA39 EMF Waterway 0 (15,000) 0 0 0 016 LCA40 Environmental Stewardship and Grants (5,730) (12,000) 0 0 0 016 LCA41 Woody Weeds Roads ($10,000) (7,950) 0 0 0 0 016 LCA42 Vegetation Condition Assessment 0 (30,000) 0 (10,000) 0 016 LCA43 Landscape Scale Rehabilitation ($10,000) (12,315) 0 0 0 0 016 LCA44 Rain Garden Rehabilitation ($12,5000) (6,745) 0 0 0 0 016 LCA45 Rehabilitation works to Margaret River Trail

Caves Rd to Rivermouth

(11,173) 0 0 0 0 0

16 LCA46 Additional Environmental Works approved

by Council on 28/6/17

0 (100,000) 0 0 0 0

TOTAL OPERATING EXPENDITURE (303,047) (543,353) (14,894) (63,929) (43,096)

12/10/2017 Page 46 of 65

LANDCARE Transport


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

CAPITAL INCOMELC76 70 Capital Grant Income 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 4,800 0 0 0 0 0Operating Expenses (303,047) (543,353) (14,894) (63,929) (43,096) 20,833Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0


12/10/2017 Page 47 of 65

CONSTRUCTION - Transport

COA Job DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget


Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMETOTAL OPERATING INCOME 0 0 0 0 0 0OPERATING EXPENDITURECR90 Profit (Loss) on Disposal of Assets 0 0 0 0 0 0 0TOTAL OPERATING EXPENDITURE 0 0 0 0 0 0CAPITAL INCOMECR74 74 Restricted Contributions 20,921 0 0 0 0 16,898 16,898 Perm: To be transferred to Road Asset Reserve

CR75 Grants 2,994,908 2,803,819 2,803,819 0 433,277 228,774 (204,503)CRG03 Regional Roads Group 843,200 1,240,000 1,240,000 0 0 0 0CRG05 Main Roads Direct 228,208 233,151 233,151 0 233,151 134,274 (98,877) Perm: State Government reduced grant by 42%.CRG06 Roads to Recovery 1,503,500 910,884 910,884 0 130,126 0 (130,126) Timing: Grant request to be submittedCRG09 Other Construction 0 70,909 70,909 0 0 0 0CRG13 MRWA Bridge Grant 420,000 0 0 0 0 24,500 24,500 Perm: Special Purpose grant of $98,000 for

Warner Glen Road bridge not included in budgetCRG14 Lotterywest for Wadandi Track 0 120,000 120,000 0 70,000 70,000 0

CRG17 Recreational Boating Facilities Scheme

0 61,875 61,875 0 0 0 0CRG21 RBFS Grant for Ellis St Jetty Precinct 0 167,000 167,000 0 0 0 0

CR76 Construction - Non Cash Contributions (Developer Donated)

5,410,775 0 0 0 0 0 0

TOTAL CAPITAL INCOME 8,426,604 2,803,819 2,803,819 0 433,277 245,672CAPITAL EXPENDITURECR89 New Infrastructure 0 0 0 0 0 0 0

CR94 Infrastructure Upgrades (890,115) (1,832,200) (1,832,200) (27,318) (249,421) (125,715)Drainage Expansion (155,000) (155,000) (3,996) 0 (15,401) (15,401) Timing: Seasonal WorksPath - Expansion (1,007,700) (1,007,700) (3,107) (94,000) (6,772) 87,228 Timing: Seasonal Works

Carpark Expansion (140,000) (140,000) 0 (9,001) (304) 0Streetscape (150,000) (150,000) (3,862) 0 (12,295) (12,295) Timing: Project Manager SalaryKerb Expansion 0 0 0 0 0 0Depot Expansion (206,000) (206,000) (16,352) (126,000) (80,204) 45,796 Timing: Vehicle Shed project commencedForeshore Facilities (158,500) (158,500) 0 (16,667) (10,739) 0Airport Upgrading (15,000) (15,000) 0 (3,753) 0 0

CR95 Infrastructure Renewals (4,088,365) (4,672,000) (4,672,000) (35,647) (112,501) (122,816)Bridge Preservation (500,000) (500,000) (3,608) 0 (3,874) 0Road Preservation (900,000) (900,000) 0 0 (21,038) (21,038) Timing of worksRoad Rehabilitation (1,860,000) (1,860,000) (31,619) (37,500) (58,839) (21,339) Timing: Rosa Glen design underwayRural - Gravel Resheeting (600,000) (600,000) 0 (75,001) 0 75,001 Timing: to commence following road

reconstruction workPath - Preservation (207,000) (207,000) 0 0 (6,510) 0Drainage - Preservation (325,000) (325,000) 0 0 (591) 0

12/10/2017 Page 48 of 65


COA Job DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget


Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

Kerb - Preservation (75,000) (75,000) (420) 0 (31,008) (31,008) Timing: Seasonal WorksForeshore Preservation (205,000) (205,000) 0 0 (957) 0

CR96 Construction - Non Cash Assets (Developer Donated)

(5,410,775) 0 0 0 0 0

TOTAL CAPITAL EXPENDITURE (10,389,255) (6,504,200) (6,504,200) (62,964) (361,922) (248,530)Business Unit Totals

Operating Income 0 0 0 0 0 0 0Operating Expenses 0 0 0 0 0 0 0Capital Income 8,426,604 2,803,819 2,803,819 0 433,277 245,672 (187,605)Capital Expenditure (10,389,255) (6,504,200) (6,504,200) (62,964) (361,922) (248,530) 113,392

TOTAL FOR BUSINESS UNIT (1,962,651) (3,700,381) (3,700,381) (62,964) 71,355 (2,858) (74,213)Variance comments are on the jobs report on the following pages.

12/10/2017 Page 49 of 65


COA JOB DESCRIPTION

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

DEVELOPMENT OF ASSETS

CR89 INFRASTRUCTURE NEW 0 0 0 0

TOTAL CR89 0 0 0 0

CR94 INFRASTRUCTURE UPGRADES 1,832,200 27,318 249,421 125,715

DRAINAGE EXPANSIONDEN14 Drainage upgrade & expansion projects 155,000 3,996 0 15,401 15,401 Timing of worksDEN15 Ashton St subdivision - Road Drainage 0 0 0 0 0DEN16 Ashton St subdivision - Drainage outfall to Margaret River 0 0 0 0 0DEN17 Aston St subdivision - bio-retention basin 0 0 0 0 0

155,000 3,996 0 15,401PATH - EXPANSION

PXN002 Rails to Trails Cowaramup to Augusta Stage 1 (Gnarawary to Redgate Rd )

100,000 1,829 0 5,493 0

PXN003 Margaret River Trail Caves Rd to Rivermouth 100,000 0 0 0 0PXN012 Path Expansion Annual Allocation 317,700 1,279 0 1,279 0PXN013 Flinders Bay to Cape Leeuwin Lighthouse Path -

Stage 2470,000 0 94,000 0 (94,000) Timing: Determining path alignment.

PXN014 Ashton St subdivision - shared path along Ashton St 0 0 0 0 0

PXN015 MTB Trail development 20,000 0 0 0 01,007,700 3,107 94,000 6,772

CARPARK EXPANSIONCPN12 MR Primary School carpark - reimburse Department of Education 0 0 0 0 0CPN13 Disability parking bay upgrades 20,000 0 4,000 0 0CPN14 Renew retaining wall - Fearn Ave car park 20,000 0 5,001 0 0CPN15 Cowaramup Primary School Parking 20,000 0 0 304 0CPN16 Margaret River Youth Precinct - Eastern Carpark 80,000 0 0 0 0

140,000 0 9,001 304STREETSCAPE

STS07 Margaret River Main Street Upgrade 150,000 3,862 0 12,295 12,295 Timing: Project Manager salary and pre-employment checks.

150,000 3,862 0 12,295KERB EXPANSION

0 0 0 0DEPOT EXPANSION

DEX05 Washdown Facility 10,000 0 0 0 0DEX06 Vehicle Shed Replacement 76,000 11,880 76,000 75,732 0

12/10/2017 Page 50 of 65


COA JOB DESCRIPTION

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

DEX07 Bitumen Emulsion Tank and Storage Improvements 30,000 0 15,000 0 (15,000) Timing: Error requires journal from GM01DEX08 Depot Safety Improvements 30,000 0 20,000 0 (20,000) Timing: Error requires journal from GM01DEX09 Lean-to and fit out for New Vehicle Shed 60,000 4,471 15,000 4,471 (10,529) Timing: Awaiting invoices

206,000 16,352 126,000 80,204FORESHORE FACILITIES

FFS16 Ellis Street Boat Ramp Finger Jetty 82,500 0 0 0 0FFS20 Ellis Street Jetty Precinct - 20 boat trailer parking bays 50,000 0 16,667 10,739 0FFS21 Flinders Bay Boatramp Handrails 26,000 0 0 0 0

158,500 0 16,667 10,739AIRPORT UPGRADING

AUA01 Augusta Airport Crossover Reimbursements 0 0 0 0 0MRA03 Margaret River Aerodrome Improvements 15,000 0 3,753 0 0

15,000 0 3,753 0TOTAL CR94 1,832,200 27,318 249,421 125,715

CR95 INFRASTRUCTURE RENEWALS 4,672,000 35,647 112,501 122,816

BRIDGE PRESERVATIONCAR15 Carbunup South Rd Bridge renewal 4591 500,000 3,608 0 3,874 0

500,000 3,608 0 3,874

ROAD PRESERVATIONX998 Asphalt overlays 465,000 0 0 21,038 21,038 Timing: Increased asphalt overlays due to

weatherX999 Rural Reseals 435,000 0 0 0 0

900,000 0 0 21,038ROAD REHABILITATION

RRN030 Warner Glen Road reconcstruction 60,000 0 0 48 0RRN045 Rosa Brook Road reconstruction 675,000 0 0 1,911 0RRN111 Carters Road reconstruction (Design) 525,000 18,417 0 19,832 19,832 Timing: Materials purchased and work

commenced due to favourable weather conditions

RRN112 Rosa Glen Road reconstruction (Design) 525,000 9,868 37,500 10,483 (27,017) Timing: Materials purchased and work commenced due to favourable weather conditions

RRN113 Treeton Road reconstruction 75,000 3,323 0 4,257 0RRN114 Wallcliffe Road Reconstruction works 0 10 0 22,307 22,307 Perm: completion of job that commenced in

16-171,860,000 31,619 37,500 58,839

RURAL - GRAVEL RESHEETING

12/10/2017 Page 51 of 65


COA JOB DESCRIPTION

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

T998 Miscellaneous Gravel Resheeting 450,000 0 75,001 0 (75,001) Timing: Seasonal - will commence following road reconstruction projects commenced early due to favourable weather conditions

T999 Miscellaneous Gravel Reshouldering 150,000 0 0 0 0600,000 0 75,001 0

PATH - PRESERVATIONPAP10 Annual Path Renewal Program 165,000 0 0 6,510 0PAP11 Annual Pedestrian structure works 42,000 0 0 0 0

207,000 0 0 6,510DRAINAGE - PRESERVATION

D020 Drainage renewal projects 325,000 0 0 591 0325,000 0 0 591

KERB - PRESERVATIONKEP01 Staged kerb replacement 75,000 420 0 31,008 31,008 Timing: Carryover project from 16/17.

75,000 420 0 31,008FORESHORE PRESERVATION

FFS18 Marine structures preservation 165,000 0 0 479 0FFS19 Alexandra Bridge campground riverside platform 40,000 0 0 479 0

205,000 0 0 957GRAVEL RESERVES

0 0 0 0AIRPORT PRESERVATION

0 0 0 0 00 0 0 0

TOTAL CR95 4,672,000 35,647 112,501 122,816

TOTAL DEVELOPMENT OF ASSETS 6,504,200 62,964 361,922 248,530 0

12/10/2017 Page 52 of 65

MAINTENANCE - Transport


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEMR72 73 Insurance Claim Payout 0 0 0 0 0 0MR74 73 Contributions - Operating 0 0 0 0 0 0MR82 84 Sundry Income 0 0 0 0 0 0MR87 93 Private Works Income 17,888 0 (1,499) 0 (1,499) 0TOTAL OPERATING INCOME 17,888 0 (1,499) 0 (1,499)OPERATING EXPENDITUREMR27 Insurance Claim 0 0 0 0 0 0MR29 Road Maintenance (1,136,217) (1,073,140) (93,172) (268,287) (227,225) 41,062 Timing: works commencedMR30 Roads - Ancillary (656,982) (625,232) (86,095) (222,301) (261,451) (39,150) Timing: Annual pruning program commencedMR31 Signs (113,821) (174,241) (7,801) (39,009) (26,529) 12,480 Timing: Awaiting invoicesMR32 Works - Professional Services 0 0 0 0 0 0MR33 Carpark (30,223) (27,079) (602) (6,768) (4,063) 0MR34 Paths (89,355) (92,033) (1,824) (23,004) (6,987) 16,017 Timing: works commencedMR35 Drainage (254,612) (323,668) (44,773) (98,762) (181,602) (82,840) Timing: rural drainage works progressingMR36 Bridge (46,862) (138,417) (5,104) (4,745) (12,109) 0MR37 Airstrip (16,746) (27,370) (428) (4,563) (2,722) 0MR38 Foreshore Facilities (50,254) (52,327) (487) (5,515) (3,361) 0MR39 Waste Collection - Public Space (231,810) (192,218) (15,901) (34,203) (42,993) 0MR40 Rehabilitation of Resource Pits (3,868) 0 0 0 0 0MR54 Private Works (20,546) 0 (1,521) 0 (6,275) 0MR98 Depreciation (5,427,333) (5,510,000) (468,979) (1,390,000) (1,438,203) 0TOTAL OPERATING EXPENDITURE (8,078,630) (8,235,725) (726,688) (2,097,157) (2,213,521)CAPITAL INCOMEMR74 74 Contributions 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 17,888 0 (1,499) 0 (1,499) 0Operating Expenses (8,078,630) (8,235,725) (726,688) (2,097,157) (2,213,521) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT (8,060,742) (8,235,725) (728,187) (2,097,157) (2,215,020) 0

12/10/2017 Page 53 of 65


COA JOB IE DESCRIPTION

2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING EXPENDITUREMR29 ROADS - MAINTENANCE 1,136,217 1,073,140 93,172 268,287 227,225 (41,062) Timing: commenced

ROAD MAINTENANCE 1,136,217 1,073,140 93,172 268,287 227,225

MR30 ROADS - ANCILLARY 656,982 625,232 86,095 222,301 261,451RMA1 Urban Street Sweeping - Roads Ancillary 97,773 80,330 7,839 20,082 17,233 0RMA2 Tree Pruning - Roads Ancillary 256,275 219,501 35,660 54,879 111,662 56,783 Timing: Annual tree pruning program

commenced, budget profile incorrectRMA3 Dangerous Tree Removal - Roads Ancillary 53,554 43,591 0 13,077 0 (13,077) Timing: reduced number of requests for

dangerous tree removal in rural areas.RMA4 Verge Spraying - Roads Ancillary 20,918 22,149 16 4,432 16 0RMA5 Storm Damage Cleanup - Roads Ancillary 228,131 259,661 42,579 129,831 132,539 0RMA6 Vehicle Accident Cleanup 331 0 0 0 0 0RMA7 Survey & Design - Roads Ancillary 0 0 0 0 0 0

MR31 SIGNS 113,821 174,241 7,801 39,009 26,529RCFS Signs - Community 4,903 10,555 272 1,443 1,132 0COAS Signs - Coastal Warning 602 9,883 0 2,472 159 0TRFS Signage - Traffic 95,765 124,238 6,964 31,062 24,646 0DIRS Directional Signage 12,551 29,565 565 4,032 592 0

MR33 CARPARK 30,223 27,079 602 6,768 4,063CEAU Augusta Carpark Maintenance 2,031 4,504 0 1,125 2,146 0CEGP Gnarabup/Prevelly Carparks 7,138 9,913 84 2,481 839 0CEMR Margaret River Carparks 15,734 8,143 307 2,031 867 0CE00 Other Carparks 5,320 4,519 211 1,131 211 0

MR34 PATHS 89,355 92,033 1,824 23,004 6,987FPMT Footpath Slab Replacement 67,984 63,501 412 15,873 2,364 (13,509) Timing: Weather unsuitable for

concreting. Program identified.FCBD CBD Special Area Paths 3,319 6,912 84 1,728 164 0

FPGNAR Gnarabup Foreshore - Path Maintenace 12,856 10,313 116 2,577 2,587 0FMTRAI Rails To Trails - Footpath Maintenance 5,196 11,307 1,212 2,826 1,872 0

MR35 DRAINAGE 254,612 323,668 44,773 98,762 181,602GULL Gully Eduction 40,363 39,531 842 9,882 3,083 0DRMU Urban General - Drainage Maintenance 118,994 105,001 3,276 29,168 23,426 0DRMR Rural General - Drainage Maintenance 95,256 179,136 40,655 59,712 155,093 95,381 Timing: Wet winter increased request for

drainage maintenance works, program complete for season.

MR36 BRIDGE 46,862 138,417 5,104 4,745 12,109CAR1 Misc. Routine Bridge Mtce. 33,062 94,925 16 0 5,521 0CAR2 Rails To Trails Bridge Structure Repairs 5,455 19,781 0 0 435 0CAR3 Coastal Bridges/Walkways/Platforms 7,072 19,751 4,855 3,952 5,921 0

12/10/2017 Page 54 of 65


COA JOB IE DESCRIPTION

2016-17 Last Year

Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

CAR4 Bridge Structural Inspections & Testing 1,272 3,960 233 793 233 0

MR37 AIRSTRIP 16,746 27,370 428 4,563 2,722AIR1 Margaret River Airstrip 9,919 17,645 428 2,940 1,521 0AIR2 Augusta Airstrip 6,827 9,725 0 1,623 1,201 0

MR38 FORESHORE FACILITIES 50,254 52,327 487 5,515 3,361BOA1 Ellis St Boat Ramp 0 994 0 0 0 0BOA2 Ellis Street Jetty 428 994 0 0 0 0BOA3 Flinders Bay Boat Ramp 819 1,864 0 0 0 0BOA4 Flinders Bay Swimming Jetty 885 925 0 0 0 0BOA5 Steps/Platforms/Fencing/Retaining Walls 44,950 26,663 487 5,333 3,313 0BOA6 Minor Boat Ramps - Various 166 925 0 0 0 0BOA7 Gnarabup Boat Ramp 2,215 15,232 0 0 48 0BOA8 Gracetown Boat Ramp 560 1,805 0 120 0 0BOA9 Turner St Jetty 231 925 0 62 0 0

BOA11 Blackwood River Cut 0 0 0 0 0 0BOA12 East Augusta Jetties 0 2,000 0 0 0 0

MR39 WASTE COLLECTION PUBLIC SPACE 231,810 192,218 15,901 34,203 42,993BINS Street Bins - Purchase And Replacement 27,216 24,703 357 12,351 357 (11,994) Timing: consultation underway with

Augusta regarding style preference.WK0501 Main St Augusta, bin enclosure replacement 0 0

WCPS Waste Collection Public Space 204,594 167,515 15,544 21,852 42,636 20,784 Timing/Perm: may require mid-year budget review.

MR40 REHABILITATION OF RESOURCE PITS 3,868 0 0 0 0GRAV Gravel Pits 3,868 0 0 0 0 0

MR42 DUMP POINTS 0 0 0 0 0DMP1 Dump Point 1 - Margaret River 0 0 0 0 0 0

Maintenance 2,630,751 2,725,725 256,188 707,157 769,042

MR54 Private Works 20,546 0 1,521 0 6,275MR54 PRIVATE WORKS 0 (1,521) 0 (6,275)

MR54 Private Works 20,546 0 (1,521) 0 (6,275)

TOTAL OPERATING EXPENDITURE 2,651,297 2,725,725 257,708 707,157 775,318 0

12/10/2017 Page 55 of 65

PLANT PROGRAM - Transport

COA IE Job DESCRIPTION2016-17 Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMERP72 73 Insurance Claim Payout 11,082 0 0 0 0 0RP90 94 Profit on Disposal of Assets 18,342 13,023 12,268 0 14,086 14,086 Timing: Disposals earlier than expectedTOTAL OPERATING INCOME 29,425 13,023 12,268 0 14,086OPERATING EXPENDITURERP58 12 Non Capital Equipment (19,979) 0 (1,990) 0 (8,696) 0RP50 50 Loss On Disposal Of Assets (12,350) (105,345) (9,423) 0 (9,423) 0TOTAL OPERATING EXPENDITURE (32,329) (105,345) (11,413) 0 (18,119)

CAPITAL INCOMERP91 95 Proceeds from Sale of Assets 130,343 491,000 82,780 0 102,780 102,780 Timing: Disposals earlier than expectedTOTAL CAPITAL INCOME 130,343 491,000 82,780 0 102,780CAPITAL EXPENDITURERP93 Plant & Equipment (1,138,418) (2,351,768) (345,083) 0 (512,700)

Heavy Replacements (234,965) (1,471,223) (158,800) 0 (232,213)55 RPP84 Truck Heavy (replacement for AU13187) 0 (232,425) 0 0 0 0

55 RPP104 Triaxle Low Loader (replacement for AU9783) 0 (180,775) 0 0 0 0

55 RPP105 Multi Tyre Roller (replacement for AU993) 0 (154,950) (158,800) 0 (158,800) (158,800) Timing/Perm: Purchased earlier - carryover from 2016/17

55 RPP113 Light Truck (replacement for AU14863) 0 (67,280) 0 0 0 0

55 RPP114 Excavator (replacement for P27445) 0 (154,950) 0 0 (73,413) (73,413) Timing/Perm: Purchased earlier, likely underspend

55 RPP115 Heavy Truck (replacement for P859) 0 (309,900) 0 0 0 0

55 RPP132 Replace Multipac mult tyred roller with tow 0 (51,650) 0 0 0 0

55 RPP133 Replace Charterhouse Turf Tidy 0 (36,155) 0 0 0 0

55 RPP134 Replace Dog Trailer 0 (67,145) 0 0 0 0

55 RPP135 Replace Nobili Mulcher 0 (20,000) 0 0 0 0

55 RPP136 Replace John Deere Tractor 0 (61,980) 0 0 0 0

55 RPP137 Replace Boxtop Tandem Trailer 0 (12,363) 0 0 0 0

55 RPP138 Replace 10,000 litre truck mountable water tank 0 (50,000) 0 0 0 0

55 RPP139 Replace 9 tonne tag along pig trailer 0 (51,650) 0 0 0 0

55 RPP140 Replace Kubota ZD221-54 Zero Turn Mower 0 (20,000) 0 0 0 0

Light Replacements (304,709) (395,805) (186,283) 0 (280,487)55 RPP141 Replace solar power vehicle (AU28379) with 0 (36,840) (38,789) 0 (38,789) (38,789) Timing: Purchased earlier, minor overspend55 RPP142 Replace Toyota RAV4 (AU27726) 0 (29,115) 0 0 0 0

55 RPP143 Replace Nissan Dualis (AU28049) 0 (29,115) 0 0 0 0

55 RPP144 Replace Camry (AU27728) 0 (29,115) 0 0 (25,260) (25,260) Timing: Purchased earlier, likely underspend55 RPP145 Replace Nissan X-Trail (AU28203) 0 (42,465) 0 0 (32,777) (32,777) Timing: Purchased earlier, likely underspend55 RPP146 Replace Nissan Navara (AU27882) 0 (42,465) (41,880) 0 (41,880) (41,880) Timing: Purchased earlier, likely underspend55 RPP147 Replace Ford Ranger (AU29393) 0 (42,465) (17,918) 0 (17,918) (17,918) Timing: Purchased earlier, awaiting invoice for Utility

55 RPP148 Replace Ford Ranger (AU29049) 0 (48,185) (41,880) 0 (41,880) (41,880) Timing: Purchased earlier, likely underspend55 RPP149 Replace Ford Ranger XL Crew Cab (AU27956) 0 (53,575) (45,815) 0 (45,815) (45,815) Timing: Purchased earlier, likely underspend

12/10/2017 Page 56 of 65

PLANT PROGRAM - Transport

COA IE Job DESCRIPTION2016-17 Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

55 RPP150 Replace Dual Cab 4x4 (AU28915) 0 (42,465) 0 0 (36,167) (36,167) Timing: Purchased earlier, additional items expected

New Capital (587,171) (464,740) 0 0 055 RPP126 Self Propelled 5 unit gang mower (G/Park) 0 (103,190) 0 0 0 0

55 RPP151 Replace leased grader AU27431 0 (361,550) 0 0 0 0

Minor Capital Items (11,573) (20,000) 0 0 055 RPPM Asset Purchases over $5,000 (11,573) (20,000) 0 0 0 0

TOTAL CAPITAL EXPENDITURE (1,138,418) (2,351,768) (345,083) 0 (512,700)Business Unit Totals

Operating Income 29,425 13,023 12,268 0 14,086 14,086Operating Expenses (32,329) (105,345) (11,413) 0 (18,119) (18,119)Capital Income 130,343 491,000 82,780 0 102,780 102,780Capital Expenditure (1,138,418) (2,351,768) (345,083) 0 (512,700) (512,700)

TOTAL FOR BUSINESS UNIT (1,010,979) (1,953,090) (261,448) 0 (413,952) (413,952)

12/10/2017 Page 57 of 65

CARAVAN PARKS - Economic Services

COA IE Job DESCRIPTION2016-17

Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

Flinders Bay Caravan ParkOPERATING INCOMEFB71 71 Rental Income 645,104 668,000 20,671 27,000 28,453 0FB82 84 Sundry Income 5,249 6,900 156 200 156 0TOTAL OPERATING INCOME 650,353 674,900 20,828 27,200 28,610OPERATING EXPENDITUREFB01 01 Salaries (179,140) (122,566) (2,417) (32,999) (6,539) 26,460 Timing: seasonal requirementsFB01 06 Accrued Leave (7,488) (3,966) (305) (1,068) (1,068) 0FB02 02 Superannuation (16,602) (12,440) (300) (3,349) (1,048) 0FB04 05 Training/Conferences (228) 0 0 0 0 0FB05 03 Workers Compensation (3,276) (2,510) (125) (676) (375) 0FB06 04 Protective Clothing (664) (1,000) 0 (250) 0 0FB10 27 Telephone (1,782) (2,000) (77) 0 (77) 0FB15 14 Printing & Stationery (182) (1,000) 0 (500) 0 0FB17 09 Consumables (198) (14,450) (604) (2,700) (2,593) 0FB20 15 Equipment Repairs & Maintenance (3,747) (9,750) 0 (3,000) (13) 0FB25 19 Advertising (2,342) (4,000) (486) (750) (2,182) 0FB28 15 Building Maintenance (9,020) (5,500) 0 (700) (31) 0FB29 16 Contract Services 0 0 0 0 0 0FB35 25 Utilities - Electricity & Energy (32,288) (35,915) (632) (1,165) (864) 0FB35 26 Utilities - Water Charges (13,301) (16,220) (61) 0 (61) 0FB36 09 Grounds Maintenance (9,463) (8,950) (924) (2,350) (924) 0FB40 10 Vehicle Operating Expenses (5,219) (3,200) (643) (1,050) (1,475) 0FB49 22 Stock 0 0 0 0 0 0FB50 17 Infrastructure Projects 0 (10,000) 0 0 0 0

17 FBS02 Site survey for amalgamating reserves 0 (10,000) 0 0 0 0

FB55 35 Flinders Bay Waste Services (13,357) (14,690) 0 0 (5) 0FB58 12 Non-Capital Equipment (11,862) 0 0 0 0 0FB90 50 Profit/Loss on Disposal of Assets 0 0 0 0 0 0FB98 51 Depreciation (41,032) (42,000) (3,034) (10,500) (9,306) 0TOTAL OPERATING EXPENDITURE (351,190) (310,157) (9,608) (61,057) (26,560)CAPITAL INCOMEFB75 70 Capital Grant Income 0 0 0 0 0 0TOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREFB88 16 Buildings 0 (95,000) 0 (95,000) 0

16 FBA017 Flinders Bay Redevelopment 0 0 0 0 0 0

16 FBA032 Shelter for Hot water systems Block 3 0 (5,000) 0 (5,000) 0 0

16 FBA033 Hot water systems - Ablution Block 3 0 (90,000) 0 (90,000) 0 90,000 Timing: of project

FB89 55 Infrastructure (6,050) (5,000) 0 (2,000) 055 FBA030 Flinders Bay Caravan Park Fencing (6,050) 0 0 0 0 0

12/10/2017 Page 58 of 65



Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

55 FBA031 Utility services renewal (standpipes,

electrical services) 0

(5,000) 0 (2,000)

0

0

55 FBA034 Internal Power Infrastructure 0 0 0 0 0 0

FB93 55 Plant & Equipment 0 0 0 0 0


Turner Caravan ParkOPERATING INCOMETU71 71 Rental Income 1,237,713 1,386,624 56,763 114,000 119,549 0TU82 84 Sundry Income 16,467 16,000 375 700 957 0TOTAL OPERATING INCOME 1,254,181 1,402,624 57,138 114,700 120,506OPERATING EXPENDITURETU01 01 Salaries (334,826) (435,228) (38,091) (117,177) (96,294) 20,883 Timing: Seasonal requirementsTU01 06 Accrued Leave (27,690) (18,874) (1,452) (5,081) (5,082) 0TU02 02 Superannuation (43,175) (48,828) (4,263) (13,146) (13,177) 0TU04 05 Training & Conferences (693) (1,060) (30) (265) (825) 0TU05 03 Workers Compensation (8,493) (9,034) (449) (2,432) (1,347) 0TU06 04 Staff Uniforms (2,267) (2,000) (608) (500) (841) 0TU07 07 Recruitment (1,892) (2,000) 0 (1,000) 0 0TU10 27 Telephone (5,693) (4,550) (386) (1,250) (802) 0TU15 14 Printing (120) (1,500) 0 (1,000) 0 0TU17 09 Consumables (1,430) (21,950) (192) (5,350) (1,718) 0TU20 15 Equipment Repairs & Maintenance (8,698) (5,500) 0 (1,500) (240) 0TU25 19 Advertising (3,641) (9,750) (862) (1,000) (2,627) 0TU28 09 Building Maintenance (21,517) (10,000) (2,603) (2,500) (3,567) 0TU29 16 Contract Services 0 (5,000) 0 0 0 0TU35 25 Utilities - Electricity & Energy (67,361) (82,100) (3,141) (12,200) (10,069) 0TU35 26 Utilities - Water Charges (74,156) (105,250) 0 (10,250) (15,023) 0TU36 09 Ground Maintenance (18,256) (21,700) (1,854) (4,850) (1,854) 0TU37 24 Legal 0 (5,000) 0 (1,000) 0 0TU40 10 Vehicle Operating Expenses (15,733) (8,050) (2,288) (2,000) (4,297) 0TU50 16 Infrastructure Projects 0 (110,000) (1,458) (45,000) (6,113) 38,887

16 TUE006 Site Layout Masterplan 0 (80,000) (1,458) (40,000) (4,763) 35,237 Timing: Assessment in progress16 TUE007 Park tree assessment and risk

management plan

0 (15,000) 0 (5,000) (1,350) 0

16 TUE008 Electrical power Masterplan 0 (15,000) 0 0 0 0

TU55 35 Waste Collection (17,529) (22,640) (330) (2,620) (640) 0TU58 12 Non-Capital Equipment (10,086) (70,000) (9,222) (5,000) (11,440) 0

12 TUE001 Non-Capital Equipment - Other (9,335) (5,000) 0 0 0 0

12 TUE002 Amenities non-capital equipment 0 (5,000) 0 (5,000) 0 0

12 TUE003 Chalet non-capital equipment 0 (60,000) (9,222) 0 (11,440) (11,440) Timing: Project ahead of scheduleTU98 51 Depreciation (54,484) (60,000) (4,457) (15,000) (13,668) 0

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Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

TOTAL OPERATING EXPENDITURE (717,740) (1,060,014) (71,684) (250,121) (189,622)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURE

TU88 55 Buildings (648,654) (1,100,000) (108,923) (389,149) (519,072)55 TCP35 Quantum hot water systems (192,424) 0 0 0 0 0

55 TCP44 Dekkers Amenity Block (10,314) (130,000) (24,375) (47,992) (117,692) (69,700) Timing: Progress payment55 TCP49 Construction of Chalets (445,916) (420,000) (56,436) (321,157) (373,267) (52,110) Timing: Progress payment55 TCP59 Dekker Ablution Block HWS upgrade 0 (50,000) (28,112) (20,000) (28,112) 0

55 TCP63 Second group of Chalets 0 (500,000) 0 0 0 0

TU89 55 Infrastructure 0 (354,500) (21,561) (268,500) (78,466)55 TCP46 Internal Road Upgrades 0 (50,000) (11,679) (30,000) (13,279) 16,721 Timing: Being progressed with other works55 TCP58 Western Power Upgrade 0 (160,000) (7,103) (160,000) (36,233) 123,767 Timing: Upgrade scheduled for October55 TCP60 Landscape furniture, hard & softscape 0 (76,000) 0 (10,000) 0 0

55 TCP61 Internal power infrastructure 0 (60,000) 0 (60,000) (26,175) 33,825 Timing: Being progressed with other works55 TCP62 Water and Sewerage Infrastructure 0 (8,500) (2,779) (8,500) (2,779) 0

TU93 55 Plant & Equipment 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (648,654) (1,454,500) (130,484) (657,649) (597,538)

Alexandra Bridge Camping GroundOPERATING INCOMEAB71 71 Rental Income 57,555 56,000 3,192 4,000 4,747 0TOTAL OPERATING INCOME 57,555 56,000 3,192 4,000 4,747OPERATING EXPENDITUREAB01 01 Salaries (Operating) (33,747) (39,910) (946) (10,745) (3,336) 0AB01 06 Accured Leave (5,382) (626) (48) (169) (168) 0AB02 02 Superannuation (3,547) (3,952) (95) (1,064) (331) 0AB04 05 Training 0 0 0 0 0 0AB05 03 Workers Compensation (1,833) (804) (40) (216) (120) 0AB06 04 Uniforms (867) (300) 0 (100) 0 0AB07 07 Recruitment 0 0 0 0 0 0AB10 27 Telephone (389) (504) (30) (126) (91) 0AB15 09 Printing (4,200) (500) 0 0 0 0AB17 09 Consumables (2,186) (4,000) (236) 0 (300) 0AB20 15 Equipment Repairs & Maintenance (8,059) (1,000) (58) (250) (686) 0AB21 16 Rubbish Disposal (5,797) (4,800) 0 (400) (107) 0AB25 19 Advertising 0 (2,700) 0 0 0 0AB28 16 Building Maintenance (2,000) (4,400) 0 (500) (18) 0AB29 16 Contract Services 0 0 0 0 0 0AB35 25 Utilities (1,920) (1,175) (59) (335) (152) 0AB36 09 Infrastructure Maintenance (3,896) (9,500) 0 (5,250) (11,600) 0

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Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

16 ABS01 Fire Mitigation 0 (1,000) 0 0 0 0

16 ABS05 Minor Infrastructure Maintenance (106) (2,500) 0 (250) 0 0

16 ABS06 Tree Management 0 (6,000) 0 (5,000) (11,600) 0

AB40 98 Vehicle Expenses (2,000) (2,000) 0 (650) 0 0AB50 16 Infrastructure Projects (15,135) (3,000) 0 0 0

16 ABS02 Foreshore Management (3,525) 0 0 0 0 0

16 ABS03 Dangerous Tree Management (11,610) 0 0 0 0 0

16 ABS04 Survey works - camping ground 0 (3,000) 0 0 0 0

AB58 16 Minor Equipment (5,407) 0 0 0 0 0AB98 51 Depreciation (5,220) (6,000) (576) (1,500) (1,768) 0TOTAL OPERATING EXPENDITURE (101,585) (85,171) (2,089) (21,305) (18,676)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREAB88 16 Buildings 0 0 0 0 0

AB89 16 Infrastructure (102,081) (20,000) 0 (20,000) 016 ABR07 Formalisation of sites (90,020) 0 0 0 0 0

16 ABR11 Information & Registration Shelter (12,062) 0 0 0 0 0

16 ABR12 Water Supply upgrade 0 (20,000) 0 (20,000) 0 20,000 Timing: With other works

AB93 55 Plant & Equipment 0 0 0 0 0


Business Unit TotalsOperating Income 1,962,088 2,133,524 81,157 145,900 153,863 0Operating Expenses (1,170,516) (1,455,342) (83,381) (332,483) (234,857) 97,626Capital Income 0 0 0 0 0 0Capital Expenditure (756,785) (1,574,500) (130,484) (774,649) (597,538) 177,111

TOTAL FOR BUSINESS UNIT 34,787 (896,318) (132,707) (961,232) (678,532) 282,700

12/10/2017 Page 61 of 65

BUILDING CONTROL - Economic Services


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOME

BU81 84 Fees and Charges (GST free) 209,645 225,000 19,950 56,250 71,010 14,760 Timing/Perm: Building ApplicationsBU82 84 Sundry Income 2,220 0 120 0 240 0BU88 84 Swimming Pool Inspection Fee 0 0 0 0 0 0TOTAL OPERATING INCOME 211,865 225,000 20,070 56,250 71,250


BU01 01 Salaries (116,327) (127,814) (9,091) (34,411) (29,462) 0BU01 06 Accrued Leave (13,855) (13,714) (1,055) (3,692) (3,692) 0BU02 02 Superannuation (18,590) (14,260) (960) (3,839) (3,814) 0BU03 17 Consultant (2,150) 0 0 0 (2,850) 0BU04 05 Training & Conferences (955) (3,633) (1,227) (908) (1,227) 0BU05 03 Workers Compensation (2,809) (2,796) (139) (753) (417) 0BU06 04 Protective Clothing (225) (400) 0 0 0 0BU07 7 Recruitment (610) 0 0 0 0 0BU11 27 Mobile Telephone (716) (1,200) (49) (300) (149) 0BU12 38 Subscriptions & Publications (2,568) (2,695) 0 (500) (454) 0BU24 37 Refreshments & Entertainment 0 0 0 0 0 0BU40 10 Vehicle Operating Expenses (4,986) (4,830) (621) (1,500) (1,575) 0BU41 08 Fringe Benefits Tax (1,882) (1,577) (132) (396) (396) 0BU60 16 Swimming Pool Inspections 0 0 0 0 0 0TOTAL OPERATING EXPENDITURE (165,672) (172,919) (13,273) (46,299) (44,035)



Operating Income 211,865 225,000 20,070 56,250 71,250 15,000Operating Expenses (165,672) (172,919) (13,273) (46,299) (44,035) 0Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT 46,193 52,081 6,797 9,951 27,214 17,263

12/10/2017 Page 62 of 65

PUBLIC WORKS OVERHEADS - Other Property and Services


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEWO82 73 Sundry Income 2,273 0 328 0 328 0TOTAL OPERATING INCOME 2,273 0 328 0 328OPERATING EXPENDITUREWO01 01 Salaries (556,128) (612,364) (46,307) (164,867) (152,645) 0WS01 01 Salaries-Survey & Design (63,813) (64,234) (12,634) (17,294) (31,291) (13,997) Timing/Perm: Traffic Counter requests, scoping,

survey and design work required for non project specific work

WO01 06 Accrued Leave (50,511) (59,110) (4,547) (15,914) (15,914) 0WO02 02 Superannuation (87,172) (73,994) (7,299) (19,921) (26,043) 0WO04 05 Training (20,362) (60,800) (8,905) (10,000) (17,670) 0WO05 03 Workers Compensation (67,446) (67,820) (3,371) (18,259) (10,113) 0WO06 04 Protective Clothing (39,122) (25,000) (3,790) (4,000) (10,556) 0WO07 07 Recruitment (30,110) 0 (1,191) 0 (1,191) 0WO11 27 Mobile Telephone (19,249) (20,400) (891) (3,600) (2,640) 0WO17 09 Consumables (26,583) (24,000) (4,142) (5,000) (6,970) 0WO20 15 Equipment Repairs & Maintenance (617) (5,000) 0 (1,000) 0 0WO24 37 Refreshments 0 0 0 0 0 0WO25 19 Advertising (4,247) (7,000) 0 0 0 0WO29 16 Contract Services (12,163) (19,500) 0 (7,000) 0 0WO35 25 Uitlities (18,286) (21,000) 0 (7,000) (2,893) 0WO36 06 Grounds Maintenance (72,055) (42,000) (15,903) (10,500) (25,561) (15,061) Timing: Error requires journal adjustment to

DEX07 and DEX08WO40 98 Vehicle Operating Expenses (137,790) (115,000) (22,006) (29,000) (48,150) (19,150) Auto recovery of plant costsWO41 08 Fringe Benefits Tax (8,037) (14,219) (1,187) (3,561) (3,561) 0WO59 01 Unallocated Works Payroll (266,849) (258,710) 0 (69,655) (48,834) 20,821 Timing: of leaveWO59 06 Accrued Leave (272,678) (260,288) (41,145) (70,078) (71,193) 0WO60 02 Other - Superannuation (270,648) (315,872) (20,909) (85,042) (73,361) 11,681 Timing: of leaveWO90 94 Profit (Loss) on Disposal of Assets (60,494) 0 0 0 0 0WO98 51 Depreciation (50,789) (54,000) (3,123) (13,500) (9,578) 0WO99 99 Less: WOH Allocated 1,978,817 2,066,250 91,226 243,026 242,805 0TOTAL OPERATING EXPENDITURE (156,333) (54,061) (106,124) (312,165) (315,359)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITUREWO97 55 Furniture & Equipment (32,055) 0 0 0 0 0TOTAL CAPITAL EXPENDITURE (32,055) 0 0 0 0Business Unit Totals

Operating Income 2,273 0 328 0 328 0Operating Expenses (156,333) (54,061) (106,124) (312,165) (315,359) 0Capital Income 0 0 0 0 0 0Capital Expenditure (32,055) 0 0 0 0 0


12/10/2017 Page 63 of 65

PLANT OPERATING COSTS - Other Property and Services


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMEOC82 73 Sundry Income 5,336 0 0 0 0 0TOTAL OPERATING INCOME 5,336 0 0 0 0OPERATING EXPENDITUREOC02 02 Superannuation (17,938) (19,864) (1,418) (5,348) (5,034) 0OC03 17 Consultant 0 (27,500) 0 (3,500) 0 0OC04 05 Training 0 (5,000) 0 (1,250) 0 0OC05 03 Workers Compensation (4,161) (4,006) (199) (1,079) (597) 0OC09 34 Interest on Loans 0 0 0 0 0 0OC11 27 Mobile Phone (507) (720) (30) (180) (112) 0OC13 30 Insurances & Licences (58,905) (63,000) (1,165) (63,000) (63,146) 0OC17 10 Fuel & Oils (348,696) (375,000) (30,390) (80,000) (80,651) 0OC18 20 Leased Plant (287,402) (210,054) (21,246) (57,717) (60,270) 0OC20 01 Repairs & Parts - Labour (136,026) (187,862) (13,318) (50,578) (41,514) 0OC20 11 Repairs & Parts - Materials (244,267) (300,000) (30,028) (75,000) (84,000) 0OC20 99 Repairs & Parts - Overhead (29,332) (88,400) (3,572) (23,800) (10,796) 13,004 Timing: related to labour costsOC40 98 Plant Operating Costs (3,285) (4,800) (224) (1,200) (1,107) 0OC58 12 Non-Capital Equipment 0 (5,000) 0 (1,000) 0 0OC59 06 Other Labour Costs (30,884) (14,040) (2,354) (3,780) (5,854) 0OC98 51 Plant Depreciation (682,272) (720,000) (43,192) (180,000) (144,582) 35,418 Perm: Asset values & remaining life adjustments

OC99 98 Less: POC Allocated 1,970,165 2,325,744 169,749 368,357 461,954 93,597 Timing: Over recovery compared to budgetTOTAL OPERATING EXPENDITURE 126,491 300,498 22,611 (179,075) (35,708)CAPITAL INCOMETOTAL CAPITAL INCOME 0 0 0 0 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 5,336 0 0 0 0 0Operating Expenses 126,491 300,498 22,611 (179,075) (35,708) 143,367Capital Income 0 0 0 0 0 0Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT 131,827 300,498 22,611 (179,075) (35,708) 143,367

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OTHER PROPERTY & SERVICES - Other Property and Services


Last Year Actual

2017-18 Approved

Budget

Month of September

YTD BUDGET

YTD ACTUAL

>10% & > $10,000

COMMENTS

OPERATING INCOMESW61 73 Income - Grit Pit Kudardup (1 Bussell Hwy) 10,219 0 0 0 0 0SW64 93 Land Held for Resale - Write Up 1,000 0 0 0 0 0SW82 73 Sundry Income 22,571 0 0 0 0 0SW86 73 Workers Compensation Recovered 1,625 20,000 2,040 4,000 2,040 0SW90 94 Profit on Sale of Assets 0 0 0 0 0 0TOTAL OPERATING INCOME 35,415 20,000 2,040 4,000 2,040OPERATING EXPENDITURESW36 16 Expenses - Lime Pit - Redgate 0 (2,000) 0 (500) 0 0SW38 16 Expense - Gravel Pit Wallis Rd (476) (2,000) 0 (500) (263) 0SW39 16 Expense - Grit Pit Kudardup (1 Bussell Hwy) (634) (1,000) 0 0 0 0

SW41 16 Mulch - Expenses 0 (2,000) 0 (500) 0 0SW50 01 Workers Compensation Paid (1,483) (20,000) (1,346) (4,000) (3,386) 0SW51 RDO Control Account (4,358) 0 2,061 0 2,116 0SW37 17 Land sale costs (9,072) (18,000) 0 0 0 0SW49 22 Land Held for Resale write down 0 0 0 0 0 0SW90 50 Profit (Loss) on Disposal of Assets (180,000) (59,000) 0 (59,000) 0 59,000 Timing/Perm: Sale did not proceedSW98 Unallocated Salaries & Wages 0 0 0 0 0 0TOTAL OPERATING EXPENDITURE (196,023) (104,000) 716 (64,500) (1,533)CAPITAL INCOMESW91 95 Proceeds from Sale of Assets 300,000 1,645,000 0 380,000 0 (380,000) Timing/Perm: Sale did not proceedTOTAL CAPITAL INCOME 300,000 1,645,000 0 380,000 0CAPITAL EXPENDITURETOTAL CAPITAL EXPENDITURE 0 0 0 0 0Business Unit Totals

Operating Income 35,415 20,000 2,040 4,000 2,040 0Operating Expenses (196,023) (104,000) 716 (64,500) (1,533) 62,967Capital Income 300,000 1,645,000 0 380,000 0 (380,000)Capital Expenditure 0 0 0 0 0 0

TOTAL FOR BUSINESS UNIT 139,391 1,561,000 2,756 319,500 507 (318,993)

12/10/2017 Page 65 of 65

11.4 Corporate and Community Services...SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 8...

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Transcript of 11.4 Corporate and Community Services...SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 8...