112 East Main StreetFrankfort, Kentucky 40601tel 502 223-1501Fax 502 223-1235www.plangraphics.com

An Enterprise Approach to Land Records Management

WLIA Conference 2003

Annie MetcalfJanette Lovely

PlanGraphics, Inc.

February 13, 2003

Presentation OverviewPresentation Overview

• IntroductionIntroduction

• BackgroundBackground

• Maintenance ApproachMaintenance Approach

• Application DemonstrationApplication Demonstration

• QuestionsQuestions

Before GISBefore GIS

Implementation ApproachImplementation Approach

• Phase 1 -- Proof of Concept(2000-2002)Phase 1 -- Proof of Concept(2000-2002)– Data Development Data Development – Support Strategic InitiativesSupport Strategic Initiatives– Application Development Application Development – System Integration and CoordinationSystem Integration and Coordination– GIS Implementation Using Outside AssistanceGIS Implementation Using Outside Assistance

Software ConfigurationSoftware Configuration

New World

PoliceDepartment

FireHouse

Fire Department

Other

Other Departmental

Systems

AutoCAD

Computer-aided

Drawing

Govern Universe

CAMA

ArcPAD

GPS Data

Collection

Web Server(Future)

ArcView 8.2

Custom QueriesCustom Mapping

Analysis

ArcIMS

Query ViewInternet Access

ArcGIS

Analysis Data

SQL

Server

ArcSDE 8.2

Data Management

GIS DataWarehouse

DataData

• Lots of digital data in various formatsLots of digital data in various formats– Genamap, AutoCAD, shape files, flat filesGenamap, AutoCAD, shape files, flat files

• Contracted data conversion Contracted data conversion

• Conversion to Coverages, SQL tables and Conversion to Coverages, SQL tables and SDE layersSDE layers

• Data ThemesData Themes

ApplicationsApplications

• QC applicationQC application

• ArcView ProjectsArcView Projects

• ArcIMS applicationsArcIMS applications– Standard QueryStandard Query– Standard MappingStandard Mapping

• Data Maintenance ToolsData Maintenance Tools

ImplementationImplementation

Phase 2 -- Extended ImplementationPhase 2 -- Extended Implementation– 2002 and Beyond2002 and Beyond– Technology Transfer/Mentoring to City StaffTechnology Transfer/Mentoring to City Staff– Support Operations, Database Maintenance, and UsersSupport Operations, Database Maintenance, and Users– Support Strategic Initiatives with maps and products Support Strategic Initiatives with maps and products – User Training – 3 TiersUser Training – 3 Tiers– System Integration- Govern, Fire House, Police RMS, System Integration- Govern, Fire House, Police RMS,

Appraisal systemAppraisal system– Database Improvements/EnhancementsDatabase Improvements/Enhancements– Intranet/Internet GIS Query ApplicationIntranet/Internet GIS Query Application

City of Franklin: GISCity of Franklin: GIS

• Tangible Impact on:Tangible Impact on:– Efficiency, service levels, effectivenessEfficiency, service levels, effectiveness– Management of growthManagement of growth– Increasing staff capabilities Increasing staff capabilities

• Users in every department – Daily use by over Users in every department – Daily use by over 25 staff members25 staff members

• Latest proven technologiesLatest proven technologies• Achieves early successesAchieves early successes

Maintenance Workflow Before GIS

GOVERNSoftware

AssessorEngineeringUtility Billing

UNIVERSSoftware

AutoCAD Plat MapsCadastral

Maps

Fire

Map Book

GOVERN Database

SQL Server 2000

Windows 2000

CLT Database

Windows 2000

GIS Data Architecture

SQL Server 2000__________________

ArcSDE 8.2

Windows 2000

System Integration

ArcGIS 8.2(ArcView)

SQL Server 2000__________________

ArcSDE 8.2

ArcGIS 8.2(ArcInfo)

ArcPad ArcIMS 4.0

FIREHOUSE____________

Fire

EnforcerTechnology

____________Police

GCS____________

PlanningTreasurer

GOVERN____________

Utility Billing

UNIVERS____________

Assessor

AutoCAD____________

Engineering

Cartegraph____________

Engineering

Windows 2000

Maintenance Tools - Maintenance Tools - TechnologyTechnology

• Visual BasicVisual Basic

• ArcGIS 8.2ArcGIS 8.2

• ArcSDE 8.2ArcSDE 8.2

• SQL Server 2000SQL Server 2000

Maintenance Workflow After GIS

ParcelMaintenanceApplication

GOVERNSoftware

GOVERN Database

SQL Server 2000

Windows 2000

SQL Server 2000__________________

ArcSDE 8.2

Windows 2000

GIS Database

AssessorEngineeringUtility Billing

Export

UNIVERSSoftware

TransferTables

OwnerNames

FIREHOUSESoftware

ExportIncident

PointLocator

FIREHOUSEDatabase

Windows2000

Fire

Windows2000

CLTDatabase

GIS/GOVERN Integration

ParcelMaintenanceApplication

GOVERNSoftware

GOVERN Database

SQL Server 2000

Windows 2000

SQL Server 2000__________________

ArcSDE 8.2

Windows 2000

GIS Database

TransferTables

ArcGIS 8.2(ArcInfo)

GIS/UNIVERS Integration

ParcelMaintenanceApplication

VB ExportUtility

UNIVERSSoftware

SQL Server 2000__________________

ArcSDE 8.2

Windows 2000

ArcGIS 8.2(ArcInfo)

GIS/FIREHOUSE Integration

ArcGIS 8.2(ArcView)

FIREHOUSESoftware

ExportIncident

PointLocator

Map Book

FIREHOUSEDatabase

Windows2000

SQL Server 2000__________________

ArcSDE 8.2

Windows 2000

GIS Database

Relationship Between Tools

Parcels

Buildings

Ownership

Base &Address

Condos Subdivisions CSM ROW BuildingsAssessor

Edits

BuildingAttributes

Create NewBuilding

Link Buildingto Parcels

DemolishBuilding

UpdateParcel

Assessment

AddAssessment

SingleOwnershipTransfer

MassOwnershipTransfer

Split

CombineUpdate Tax

Key

Create NewBuilding Link Building

to Parcel RemoveBuilding

From Parcel MarkBuilding asDemolished

Edit Tools

Subdivisions

ParcelAttributes

Create NewParcels

Startup

Startup

Select Parcel

Parcel Edits – Base & Address

Parcel Edits – Ownership

Parcel Edits - Buildings

Condo

Adjust Parcels with Condo Boundary

Edit Condo Boundary Attributes

Subdivision

Adjust Parcel with Subdivision Boundary

Edit Subdivision Boundary Attributes

CSM

Adjust Parcel with CSM Boundary

Edit CSM Boundary Attributes

ROW

Adjust Parcel to ROW

Edit ROW Attributes

Assessor Edits – Existing Assessment

Assessor Edits – New Assessment

Single Ownership Transfer

Mass Ownership Transfer

Building Update

Add a New Building

Link Building to Property

Parcel Graphic Edits

Building Graphic Edits