11.1 Chief Executive Officer · 11.4.3 Financial Activity Statement Report – May 2017 Andrew Ross...

SHIRE OF AUGUSTA MARGARET RIVER ORDINARY COUNCIL MEETING 13 SEPTEMBER 2017

11.1 Chief Executive Officer 11.1.1 COUNCIL DECISION ACTION LIST JANUARY 2017 –

JUNE 2017

Attachment 1 – Council Decision Action List January 2017 – June 2017

2016 – 2017 Council Meeting Decision Action List

SHIRE OF AUGUSTA MARGARET RIVER COUNCIL DECISIONS ACTION LIST 2016-2017 Please ensure that you update your action status with one of the following only: • Action complete • No further action • Action in progress If you update your status as ‘Action in progress,’ please remember to update again when the action is complete. This will greatly assist the Council Minutes Officer when reporting on actioned decisions to Council. Many thanks for your kind cooperation

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Meeting Type Date Dir. Item Report Title Report Author Decision No. Outcome Progress Status

OCM 28.06.17 CEO 11.1.1 Adoption of Economic Development Strategy Gary Evershed OM2017/145 Deferred Action in progress SD 11.2.1 Scheme Amendment No.56 and Related

Structure Plan, Ashton Street – for initiation Matt Cuthbert OM2017/146 Adopted Action complete

11.2.2 Gracetown Second Access Road – Feasibility Assessment

Nick Logan OM2017/147 Alternative Adopted

Action complete

11.2.3 Environmental Sustainability Strategy – Draft for Public Consultation

Matt Cuthbert OM2017/148 Adopted No further action

11.2.4 Local Development Plan (Stage 1) – Margaret River Lifestyle Village, Lots 104 and 105 Bussell Highway, Margaret River

Johan Pienaar OM2017/149 Adopted Action complete

11.2.5 AMR Clean Community Energy Request for Funding

Jared Drummond OM2017/150 Adopted with amendment

Action complete

CCS 11.4.1 Sports and Recreation Advisory Committee Meeting Minutes – 6 June 2017

Hannah Waters OM2017/152 Adopted No further action

11.4.2 List of Payments for May 2017 Anja Gerganoff OM2017/153 Adopted No further action 11.4.3 Financial Activity Statement Report – May 2017 Andrew Ross OM2017/154 Adopted No further action 11.4.4 2017-18 Schedule of Fees and Charges Vicki Scott OM2017/155 Adopted Action complete 11.4.5 Submissions on 2017-18 Differential Rates and

Minimum Payments Andrew Ross OM2017/156 Adopted with

amendment Action complete

11.4.6 2017-18 Draft Budget Andrew Ross OM2017/159 Adopted with amendments

Action complete

11.4.7 Tender 03/17 Margaret Rover Youth Precinct Design and Construction

Nigel Anderson OM2017/160 Adopted Action complete

SD Confidential

15.1 Proposed Sale of Lot 15 Allnutt Tce, Augusta Lauren Bidesi OM2017/164 Lost, Alternative adopted

Action complete

SD 15.2 Development of Rapids Landing District Open Space and School Site

Nick Logan OM2017/167 Adopted with amendment

Action complete

OCM 14.06.17 CEO 11.1.1 Review of Delegations Emma Rogers OM2017/133 Adopted with amendment

Action complete

11.1.2 Cape to Cape Track – Winter Diversion Track Boardwalk Funding

Gary Evershed OM2017/134 and OM2017/18,

Deferred Action in progress

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OM2017/19 11.1.3 Retrospective Awarding of Tender for Augusta

Gym Conversion Ian McLeod OM2017/135 Adopted No further action

SD 11.2.1 Sustainability Advisory Committee Meeting Minutes

Jared Drummond OM2017/136 Adopted No further action

11.2.2 Holiday House at 2 (Lot 48) Coronation Street, Margaret River

Lucy Gouws OM2017/138 Alternative Adopted

Action complete

CCS 11.4.1 Minutes of Audit and Risk Management Committee – 8 March 2017

Annie Riordan OM2017/139 Adopted No further action

11.4.2 Local Emergency Management Committee Meeting Report – 9 May 2017

Nathan Hall OM2017/140 Adopted No further action

11.4.3 Bush Fire advisory Committee Meeting Minutes – 17 May 2017

Nathan Hall OM2017/141 Adopted Action complete

11.4.4 Endorsement of the Bushfire Risk Management Plan

Chris Lloyd OM2017/142 Adopted Action complete

11.4.5 Tender 03/17 Margaret River Youth Precinct Design and Construction

Nigel Anderson OM2017/143 Deferred Action complete

OCM N133874

24.05.17 CEO 11.1.1 Review of Standing Orders Local Law Claire Schiller OM2017/117 Adopted No further action

11.1.2 CEO Policy Review 2017 Megan Smith OM2017/119 Adopted with amendment

Action in progress

SD 11.2.1 Proposed Service Station – Lot 9502 Bussell Highway, Cowaramup

Angela Satre OM2017/120 Alternative Adopted

No further action

11.2.2 Amendment 36 – Perimeter Road and John Archibald Drive Funding

Nick Logan OM2017/121 Adopted Acton complete

CCS 11.4.1 Community Contributions Annie Riordan OM2017/122 Adopted Action complete 11.4.2 Tender 06/17 Replacement of Synthetic Bowling

Greens at the Margaret River Bowling Club Inc. Annie Riordan OM2017/123 Adopted Action complete

11.4.3 2017-18 Draft Fees and Charges for Public Comment

Vicki Scott OM2017/125 Adopted with amendment

Action complete

114.4 Councillor Fees and Charges Allowances for 2017-18

Andrew Ross OM2017/126 Adopted No further action

11.4.5 List of Payments April 2017 Lynne Kenworthy OM2017/127 Adopted No further action 11.4.6 Financial Activity Statement – April 2017 Andrew Ross OM2017/128 Adopted No further action









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11.4.7 Age Friendly Community Plan Susie Elton OM2017/129 Adopted No further action 11.4.8 Operational Plan 2016-17 Quarter 3 Report Stacey Hutt OM2017/130 Adopted No further action OCM N132677

10.05.17 SD 11.2.1 Margaret River Speedway Lease Nick Logan OM2017/106 Adopted Action in progress

11.2.2 Clearing of Vegetation at 135 (Lot 1) Blackwood Avenue, Augusta

Lucy Gouws OM2017/107 Adopted Action complete

11.2.3 Holiday House (Large) at 85 (Lot 23) Sheridan Road, Margaret River


11.2.4 Local Planning Policies LPP19 – Small Holiday House Policy and LPP20 – Sustainable design – For Final Adoption

Matt Cuthbert OM2017/109 Adopted No further action

CCS 11.4.1 Just Home Housing Advocacy Project Stacey Hutt OM2017/110 Adopted No further action 11.4.2 2017-18 Differential Rates and Minimum

Payments for Public Comment Andrew Ross OM2017/113 Adopted Action complete

CEO 14.2.1 Architectural Services for the Cultural Centre Gary Evershed OM2017/114 Adopted Action complete OCM I257559

26.04.17 CEO 11.1.1 Capes Region Organisation of Councils (CapeROC) Minutes – 19 August 2016, 25 November 2016 and 17 February 2017

Megan Smith OM2017/96 Adopted No further action

11.2.1 Notes of Councillor Agenda Briefings and Concept Forum Sessions from 23 November 2016 to April 2017

Megan Smith OM2017/97 Adopted No further action

IS 11.3.1 Latch Road and Reserve 47049, Karridale Doug Sims OM2017/98 Adopted No further action 11.3.2 2017 Bitumen Reseal and Asphalt Overlay

Program Chris Yates OM2017/99 Adopted Action complete

CCS 11.4.1 List of Payments for March 2017 Lynne Kenworthy OM2017/100 Adopted No further action 11.4.2 Financial Activity Statement Report – March

2017 Andrew Ross OM2017/101 Adopted No further action

11.4.3 Sports and Recreation Advisory Committee Meeting Minutes 5 April 2017


IS 12.1 Revocation of Council Decision OM2017/89 OM2017/103 Adopted No further action Rotary Forest Playground – Nature Play

Concept Plan Johan Louw OM2017/104 Adopted Action in progress

OM I265170

12.04.17 SD 11.2.1 In Principle Scheme Amendment – Lot 632 Wallcliffe Road, Margaret River











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11.2.2 Scheme Amendment 51 and Related Structure Plan for Initiation – Devon Drive, Margaret River

Matt Cuthbert OM2017/85 Adopted Action complete

11.2.3 Scheme Amendment 44 and Associated Structure Plan for Final Approval

Lucy Gouws OM2017/88 Adopted with amendment

Action complete

IS 11.3.1 Rotary Forest Playground – Nature Play Concept Plan

Johan Louw OM2017/89 Not Adopted No further action

CCS 11.4.1 RFT 04-17 Construction of Three Chalets, Storage Facility and an Ablution Block Upgrade at Turner Caravan Park, Augusta

Nigel Anderson OM2017/90 Adopted Action complete

11.4.2 Long Term Financial Plan 2017-18 to 2026-27 Andrew Ross OM2017/91 Adopted No further action 11.4.3 Review of Credit Card Policy Andrew Ross OM2017/92 Adopted No further action Confi

dential SD

15.1 Redgate Lime V Shire of Augusta Margaret River – Redgate Lime Offer Arising out of Tribunal Mediation

Johan Pienaar Ian McLeod

OM2017/93 Adopted No further action

SM I255455

29.03.17 CEO 6.1.1 Tender for Architectural Services for the Cultural Centre Redevelopment (HEART) Project

Gary Evershed SM2017/1 Adopted Action complete

OM I225183

22.03.17

CEO 11.1.1 Council Decision Action Status List: July – December 2016

Claire Schiller OM2017/72 Adopted No further action

SD 11.2.1 Proposed Park Home Park Johan Pienaar OM2017/73 Adopted Action complete 11.2.2 Proposed Optus Telecommunications Facility –

292 (Reserve 27302) Bussell Highway, Margaret River

Lauren Bidesi OM2017/74 Adopted Action complete

11.2.3 Amendment 47 and Related Structure Plan – Ashton Street – For Initiation


11.2.4 Draft Local Planning Policy 17 – Exemptions from Development Approval


CCS 11.4.1 CSRFF Small Grant Funding Round Applications March 2017

Dylan Brown OM2017/77 Adopted Action complete

11.4.2 Proposed 2017-18 Budget Allocation for Margaret River Community Resource Centre

Andrew Ross OM2017/78 Adopted Action complete

11.4.3 List of Payments for February 2017 Jaye Allington OM2017/79 Adopted No further action 11.4.4 Financial Activity Statement Report – February




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OM I253180

08.03.17

CEO 11.1.1 Compliance Audit Return 2016 Emma Rogers OM2017/60 Adopted Action complete

11.1.2 Contribution to Augusta Digital Tourism Town Concept

Gary Evershed OM2017/61 Adopted Action complete

SD 11.2.1 Amendment 54 (Omnibus Amendment) for Initiation


11.2.2 Disposal of Land and Road Closures – Gloucester Park


11.2.3 Investigation of Second Access Road to Gnarabup and Prevelly

Nick Logan OM2017/64 Adopted Action complete

11.2.4 Flinders Bay Masterplan, Augusta Matt Slocomb Matt Cuthbert

OM2017/66 Adopted Action complete

CCS 11.4.1 Local Emergency Management Committee Meeting Report – 14 February 2017

Nathan Hall OM2017/68 Adopted with amendment

No further action

11.4.2 Bush Fire Advisory Committee Meeting Minutes – 15 February 2017


11.4.3 Submission on the Review of the Emergency Services Levy (ESL)


OM I251255

22.02.17 CEO 11.1.1 Delegations and Authorisations under Public Health Act 2016 and Criminal Procedure Act 2004

Emma Rogers Kim Nolan


SD 11.2.1 Draft Local Planning Policy 17 – Small House Policy and LPP19 – Sustainable Design


11.2.2 Scheme amendment No. 50 – Lot 145 Cowaramup Bay Road, Cowaramup – Consent to Advertise

Angela Satre OM2017/50 Adopted Action complete

11.2.3 Investigation of Second Access Road to Gnarabup and Prevelly

Nick Logan OM2017/51 Deferred No further action

CCS 11.4.1 Operational Plan 2016-17 Quarter 2 Report Stacey Hutt OM2017/52 Adopted No further action 11.4.2 List of Payments for January 2017 Jaye Allington OM2017/53 Adopted No further action 11.4.3 2016-17 Budget Review Andrew Ross OM2017/54 Adopted No further action 11.4.4 Sports and Recreation Advisory Committee

Meeting Minutes- 1 February 2017 Hannah Waters OM2017/55 Adopted No further action

11.4.5 Financial Activity Statement Report – January Andrew Ross OM2017/56 Adopted No further action

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2017 CEO 14.2.1 Councillor Attendance at 2017 Community

Energy Conference Dale Putland Gary Evershed

OM2017/58 Adopted with amendment

No further action

OM I249876

08.02.17

SD 11.2.1 Scheme Amendment No.46 – Greenhill Road, Augusta – For Initiation


11.2.2 Structure Plan – Lot 26 Caves Road, Margaret River


11.2.3 Sustainability Advisory Committee Meeting Minutes – 15 December 2016

Jaren Drummond OM2017/31 Adopted Action complete

11.2.4 Development Assessment Panel – Nomination of Council Representatives

Dale Putland OM2017/32 Adopted Action complete

11.2.5 Proposed Telecommunications Infrastructure (Mobile Phone Tower)

Matt Slocomb OM2017/33 Adopted Action complete

IS 11.3.1 Road Dedication and Proposed Road closure of Unrequired Road Reserve – McDonald Road, Karridale

Doug Sims OM2017/34 Adopted Action in progress

11.3.2 Rotary Forest Playground – Nature Play Concept Plan

Johan Louw OM2017/35 Deferred Action complete

11.3.3 Authorisation to Execute Common Seal on Deed of Surrender of Easement

Doug Sims OM2017/36 Adopted Action complete

CCS 11.4.1 List of Payments for December 2016 Jaye Allington OM2017/38 Adopted No further action 11.4.2 Financial Activity Statement Report – December


11.4.3 Surfers Rescue 365 Funding Annie Riordan OM2017/40 Adopted Action complete MOC 12.1 Formation of Working Group – Indigenous

Engagement – Cr Pam Townshend Gary Evershed

OM2017/41 OM2017/42

Adopted with supplementary motion

Action in progress

Confidential

15.1 Margaret River Recreation Centre Learn to Swim Schools

Dylan Brown OM2017/45 Alternative motion adopted

No further action

OM I248851

25.01.17 CEO 8.1 Petition – Installation of Children’s Playground at Village Green – for consideration in 17-18 Budget

Johan Louw OM2017/3 Adopted Action complete

11.1.1 Finalisation of Ward Review Emma Rogers Gary Evershed



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11.1.2 General Meeting of Electors Claire Schiller OM2017/5 Adopted No further action SD 11.2.1 Scheme Amendment No. 52 – 210 (Lot 202)

Railway Terrace, Margaret River – For consent to advertise

Matt Slocomb OM2017/6 Adopted Action complete

11.2.2 Draft Local Planning Policy 17 ‘Exemptions from Development Approval’ – for advertising

Matt Cuthbert OM2017/7 Adopted Action Complete

IS 11.3.1 Unbudgeted Expenditure for Replacement of Plant

Chris Yates Andrew Ross

OM2017/8 Adopted No further action

CCS 11.4.1 List of Payments for November 2016 Jaye Allington OM2017/9 Adopted No further action 11.4.2 Financial Activity Statement Report – November


11.4.3 Local Emergency Management Committee Meeting Minutes – 8 November 2016


11.4.4 Bush Fire Advisory Committee Meeting Minutes – 16 November 2016


11.4.5 Sports and Recreation Advisory Committee Meeting Minutes – 7 December 2016


11.4.6 Audit and Risk Management Committee meeting Minutes – 14 December 2016


11.4.7 Homelessness Community Roundtable Stacey Hutt OM2017/15 OM2017/16


Action complete

MOC 12.1 Winter Diversion Track – Cr Pam Townshend Johan Louw OM2017/18 OM2017/19


See OM2017/134

14.1.2 Formation of Working Group – Indigenous Engagement – Cr Pam Townshend

Gary Evershed OM2017/22 Deferred No further action

Confidential

15.1 Confidential Settlement of Insurance Claim Andrew Ross OM2017/23 Adopted with amendment

Action complete

15.2 Margaret River Recreation Centre – Learn to Swim Schools

Dylan Brown Annie Riordan

OM2017/24 Deferred No further action

15.3 Changes to the Current RTO2 Contract – Aboriginal Survey – Cr Pam Townshend

Gary Evershed OM2017/25 Adopted Action complete




















CCS Corporate & Community Services CEO Chief Executive officer IS Infrastructure Services MOC Items introduced by Members of Council SD Sustainable Development Officer Recommendation: Refers to recommendations made in the initial report to Council as contained in the Agenda, or, if any addendums are provided to Council prior to

the meeting, then it refers to recommendations contained in the addendum. Adopted: officer Recommendation adopted without change. Amended motion adopted: Minor amendment made to officer Recommendation adopted. See link to decision. Lapsed: officer Recommendation not adopted. See link to decision. Alternative motion adopted: Alternative motion to officer Recommendation, or significantly amended officer Recommendation, adopted by Council. See link to decision.


11.1 Chief Executive Officer 11.1.2 REVIEW OF COUNCIL COMMITTEES AND

GOVERNANCE STRUCTURES

Attachment 1 – Instruments of Appointment and Delegation for BFAC (revised), SRAC, LEMC (revised), SAC (revised) and CapeROC

AUGUSTA MARGARET RIVER BUSH FIRE ADVISORY COMMITTEE

Shire of Augusta Margaret River 41 Wallcliffe Road, Margaret River 6285 | T (08) 9780 5255 | F (08) 9757 2512 | amrshire.wa.gov.au

Augusta Margaret River Bush Fire Advisory Committee

Instrument of Appointment and Delegation Date

NAME

The Committee shall be known as the Augusta Margaret River Bush Fire Advisory Committee (BFAC).

ROLE OF THE COMMITTEE

To formulate for Council’s consideration, recommendations and policy on matters relating to bush fire preparedness, prevention, control response and extinguishmentrecovery. OBJECTIVES OF THE COMMITTEE

a) To advise Council on all matters relating to the operations of the Bush Fires Act 1954.

b) To advise Council on the best and most efficient means of maximising fire control resources in the district.

MEMBERSHIP

The Council appoints to the Committee those ex officio representatives listed in the categories of membership outlined below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing at the date of the local government election in the year the Shire’s local government elections are held, after which time the Council may appoint members for a further term. Council may dismiss members who miss two consecutive meetings without reasonable cause.

Membership of the Committee shall be:

a) The President of the Shire of Augusta Margaret River, if desirous of participating; b) The Chief Bush Fire Control Officer; c) The Deputy Chief Bush Fire Control Officer; d) One Bush Fire Control Officer or delegate (appointed by the Shire in accordance with

the Bush Fires Act 1954) from each Brigade; and e) One Councillor nominated by the Council;

Community Emergency Services Manager and other Shire staff members will provide advice and administrative support to the Committee. Representatives from Department of Fire and Emergency Services (DFES) Lower South West Region, Department of Biodiversity Conservation and Attractions (Parks & Wildlife services), Volunteer Fire and Rescue Service (VFRS);, and State Emergency Service (SES) will be invited to attend and provide reports on their respective agencies.



PRESIDING MEMBER

The members of the Committee at the first meeting following the Local Government elections shall elect a Presiding Member to chair committee meetings and a Deputy Presiding Member to chair in the absence of the Presiding Member. It is a convention in the Shire of Augusta Margaret River that the Chief Bush Fire Control Officer (CBFCO) be elected the Presiding Member and the Deputy Bush Fire Control Officer (DBFCO) be elected as the Deputy Presiding Member. In order to ensure that any incoming CBFCO is able to become familiar with the CBFCO role prior to the fire season it is a Council protocol that in the year in which there is a Council election the outgoing CBFCO resigns from the position of Presiding Member at the August Meeting which then allows for the incoming CBFCO to be elected as the new Presiding Member. This procedure also applies in the event that the DBFCO also is turned over. The election of the Presiding Member and the Deputy shall also be required to be repeated at the first meeting after the local government election to satisfy the requirements of the Local Government Act 1995. This can be facilitated by the CEO or the CEO’s representative conducting the lection calling for a motion to confirm the election of the CBFCO and the DBFCO. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Shire of Augusta-Margaret River Standing Orders. The minutes of the Committee are to be submitted to the next ordinary meeting of the committee for confirmation. The person presiding at the meeting at which the minutes are confirmed is to sign the minutes and certify the confirmation. The Local Government Act 1995 places responsibility for speaking on behalf of Council with the President, or the CEO if the President agrees. The Presiding Member if not the Shire President as well as individual members of the Committee are to refrain from speaking publicly on behalf of the committee or Council, or to issue any form of written material purporting to speak on behalf of the committee or Council without the prior approval of the Shire President.

CONDUCT OF MEETINGS

Ordinary meetings of the Committee shall be held on the third Wednesday in February, May, August and November each year. Written notice shall be given to all Committee members, at least 14 days prior to the meeting. Special meetings of the Committee may be convened:

a) By the Presiding Member; b) By written notice to all Committee members, such notice being signed by at least four

members of the Committee, giving not less than 7 days notice and stating purpose of the meeting; or

c) By the Council;

The time and venue of meetings will be determined by the Presiding Member or the Council having due regard to the general convenience of the Committee members.



The Committee is established by the Council of the Shire of Augusta Margaret River under the powers and given in section 5.8 of the Local Government Act 1995 and under section 67 (Advisory Committees) of the Bush Fires Act 1954. Notice of meetings, quorum requirements of 50% of members and all other matters pertaining to the conduct of the committee shall be carried out in accordance with the Local Government Act 1995. In the instance that there is more than one representative per membership attending the meeting, only one vote will be accepted. In the absence of a Bush Fire Brigade Control Officer, a delegate (Brigade Officer) can be appointed. All voting rights are maintained.

DELEGATED POWERS

The Committee has no delegated powers and is an advisory committee to Council only. Recommendations of committees meetings are to be presented to Council by Shire staff for noting or for consideration as soon as practicable after unconfirmed minutes of Committee meetings are available. The Committee shall not have the power to expend Council funds.

Document and version control table

Strategic outcome Goal 5:Effective governance and corporate leadership.

Responsible Directorate Governance

Authority of original issue Council

Date of original issue

Contact officer Governance Officer

Date of next review [1-3 years from last review]

Document No. [Synergy Document No.]

Version Date issued Brief description

1.0 Initial Issue

1.1

AUGUSTA MARGARET RIVER SPORT AND RECREATION ADVISORY COMMITTEE


Augusta Margaret River Sport and Recreation Advisory Committee


NAME

The Committee shall be known as the Augusta Margaret River Sport and Recreation Advisory Committee.


To advise Council on the effective and efficient provision of sport and recreation services and facilities in the Shire and to provide a forum for the dissemination and consideration of information regarding sport and recreation issues.

OBJECTIVES OF THE COMMITTEE

a. To make recommendations to assist Council in its decision making regarding the development of policies and key strategies in relation to sport and recreation in the Shire.

b. To assess proposals and make recommendations to Council in relation to the

development, operation and utilisation of sporting facilities in the Shire of Augusta Margaret River.

c. To contribute to the development and implementation of the Master Plan for

sporting facilities in the Shire which underpins the objectives of the Shire’s Community Strategic Plan.

MEMBERSHIP

The Council appoints to the Committee those categories of membership outlined below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing at the date of the Local Government election in the year the Shire’s local government elections are held, after which time the Council may appoint members for a further term.


• The President of the Shire of Augusta Margaret River, if desirous of participating; • Two Councillors of the Shire of Augusta Margaret River; and • Up to 25 representatives of sport and recreation clubs operating within and comprising

members based in the Shire of Augusta Margaret River. Representatives of sport and recreation clubs are required to have a letter of authorisation from their club, appointing the person as a representative to the committee.



Authorised representatives of sport and recreation clubs who are not appointed to the Committee may attend meetings and participate as a “proxy” at the discretion of the Presiding Member. Club representatives that are acting as a proxy have full voting rights at the meeting.

Shire staff members will provide advice and administrative support to the Committee.

PRESIDING MEMBER

The members of the Committee shall elect a Presiding Member to chair committee meetings and a Deputy Presiding Member to chair in the absence of the Presiding Member. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Shire of Augusta Margaret River Standing Orders.

The minutes of the Committee are to be submitted to the next ordinary meeting of the committee for confirmation. The person presiding at the meeting at which the minutes are confirmed is to sign the minutes and certify the confirmation.

The Local Government Act 1995 places responsibility for speaking on behalf of Council with the President, or the CEO if the President agrees.

The Presiding Member if not the Shire President as well as individual members of the Committee are to refrain from speaking publicly on behalf of the committee or Council, or to issue any form of written material purporting to speak on behalf of the committee or Council without the prior approval of the Shire President.

CONDUCT OF MEETINGS

The Committee is established by the Council of the Shire of Augusta Margaret River under the powers given in section 5.8 of the Local Government Act 1995.

Meetings are to be held bi-monthly on the first Wednesday of every second month.

Notice of meetings, quorum requirements of nine (9) members and all other matters pertaining to the conduct of the committee shall be carried out in accordance with the Local Government Act 1995.

DELEGATED POWERS

The Committee has no delegated powers and is an advisory committee to Council only. Recommendations of Committee meetings are to be presented to Council by Shire officers for noting or for consideration as soon as practicable after unconfirmed minutes of Committee meetings are available.












1.0 Initial Issue

1.1

AUGUSTA MARGARET RIVER LOCAL EMERGENCY MANAGEMENT COMMITTEE


Augusta Margaret River Local Emergency Management Committee


NAME

The Committee shall be known as the Augusta Margaret River Local Emergency Management Committee (LEMC).


To ensure that effective local emergency management plans arrangements are prepared and maintained for the Shire of Augusta Margaret River and perform any other emergency requirements as specified under the Emergency Management Act 1995. OBJECTIVES OF THE COMMITTEE

a) To advise and assist the Shire of Augusta Margaret River in ensuring that Local Emergency Management Plans Arrangements are established for its district.

b) To liaise with public authorities and other persons in the development, review and

testing of the Local Emergency Management Plans. c) To assist with the preparation and approval of the Augusta Margaret River Local

Emergency Management Plan Arrangements and submit such plans to the District Emergency Management Committee (DEMC) and State Emergency Management Committee (SEMC) for approval.

d) To revise at least annually the Augusta Margaret River Local Emergency

Management Plan with a total review of the Local Emergency Management Plan every five years.

e) To assist in the preparation of emergency management operating procedures for

application in the Shire of Augusta Margaret River. f) To ensure appropriate testing and exercising of the Local Emergency Management

PlansArrangements. g) To prepare an annual report of the activities of the Committee for submission to

SEMC. h) To provide assistance to the Local Emergency Coordinators and Lead Combat

Authorities during emergency management operations. i) To carry out such other emergency management functions as directed by SEMC or

prescribed by the Emergency Management Regulations 2006.



MEMBERSHIP

The Council appoints to the Committee those ex-officio representatives whose titles appear below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing a the date of the Local Government election in the year the Shire’s local government elections are held, after which time the Council may appoint members for a further term. Membership of the Committee shall be:

• The President of the Shire of Augusta Margaret River, or Deputy Shire President if the Shire President decides not to take up the position

• The Officer in Charge (OIC) of the Margaret River Police District or delegate(s)

• The Officer in Charge (OIC) of the Augusta Police District or delegate(s)

• The Officer in Charge of the Volunteer Fire and Rescue Service in Augusta & Margaret

River or their delegates

• The Shire’s Chief Bush Fire Control Officer

• The State Emergency Service (SES) Unit Manager or delegate

• The Officers in Charge of the St John Ambulance Districts of Augusta & Margaret River or delegate

• The Officers in Charge of the Shire’s Marine Rescue Services for both Augusta &

Margaret River or their delegates

• A health representative from the Margaret River Hospital (Department of Health)

• An officer from the Department for Child Protection and Family Supportof Community Services

• A representative from the Department of Parks and WildlifeBiodiversity Conservation

and Attractions

• A representative from the Department of Fire and Emergency Services

• A representative from Water Corporation WA (South West Region)

• A representative of Department of Primary Industries and Regional Development

• A representative from Surf Life Saving WA

• Representatives from other agencies as required Representatives from the Office of Emergency Management, Baptist Care, Western Power, Main Roads WA, Margaret River & Augusta Chamber of Commerce and Industry and Margaret River-Busselton Tourism Association will be invited to attend and provide reports on their respective agencies. Council staff members including the CEO, Community Emergency Services Manager and the



Manager Community Development and SafetyHuman and Community Services will provide advice and administrative support to the LEMC.

PRESIDING MEMBER

The Council shall appoint the Shire President as Presiding Member and the OIC of the Margaret River Police District as Deputy Presiding Member to chair committee meetings. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Shire of Augusta Margaret River Standing Orders. The Local Government Act 1995 places responsibility for speaking on behalf of Council with the President, or the CEO if the President agrees. Individual members of the LEMC are to refrain from speaking publicly on behalf of the committee or Council, or to issue any form of written material purporting to speak on behalf of the committee or Council without the prior approval of the President. CONDUCT OF MEETINGS

Ordinary meetings of the Committee shall be held on the first Wednesday in February, May, August and November each year.

Written notice shall be given to all Committee members, at least 14 days prior to the meeting. Special meetings of the Committee may be convened:

a) By the Presiding Member b) By written notice to all Committee members, such notice being signed by at

least four members of the Committee, giving not less than 7 days notice and stating purpose of the meeting.

c) By the Council The time and venue of meetings will be determined by the presiding member or the Council having due regard to the general convenience of the Committee members. The Committee is established by the Council of the Shire of Augusta Margaret River under the powers given in section 5.8 of the Local Government Act 1995 and s38 of the Emergency Management Act 1995 and the guidance of the State Emergency Management Committee guidelines (Policy 2.5). Notice of meetings, quorum requirements of 50% of members and all other matters pertaining to the conduct of the committee shall be carried out in accordance with the Local Government Act 1995. In the instance that there is more than one representative per membership (agency) attending the meeting, only one vote will be accepted. In the absence of the substantive delegate a proxy can be appointed to represent each member. All voting rights will be maintained. Only one vote per membership will be accepted. DELEGATED POWERS

The Committee is authorised to carry out various management functions under the Emergency Management Act 2005. The Committee has no delegated authority under the Local Government Act 1995. Recommendations of Committees meetings are to be presented to Council by Shire staff for noting or for consideration as soon as practicable after unconfirmed minutes of Committee meetings are available. The Committee shall not have the power to expend Council funds.




Strategic outcome Goal 5: Effective governance and corporate leadership.








1.0 Initial Issue

1.1

AUGUSTA MARGARET RIVER SUSTAINABILITY ADVISORY COMMITTEE


Augusta Margaret River Sustainability Advisory Committee


NAME

The Committee shall be known as the Augusta Margaret River Sustainability Advisory Committee (SAC).


To promote sustainable environmental practices within the Shire of Augusta Margaret River and across the community and to provide a forum for community representatives, Councillors and Shire officers to focus on sustainability issues.

OBJECTIVES OF THE COMMITTEE

a) To advise Shire officers and Council how to increase community engagement with sustainable environmental practice.

b) To advise the Shire officers and Council on sustainable environmental issues

including:

• Climate Change; • Transport and aAir quality; • Biodiversity; • The built environment; • Community information and engagement to increase sustainable practice; • Land and waterway degradation; • Water use quality and conservation; • Waste management; and • Power generation and conservation.

c) To identify strategies which increase real and sustainable behaviour change in residents, businesses and other members of the community (including tourists) to improve environmental sustainability outcomes.

d) To recommend to the Council policy, advice and appropriate courses of action which promote sustainability that is:

1) Environmentally responsible;

2) Socially and culturally sound; and

3) Economically viable.



MEMBERSHIP

The Council appoints to the Committee those categories of membership outlined below. Membership of the Committee shall, unless otherwise specified, be for a term ceasing at the date of the Local Government election in the year the Shire’s Local Government elections are held, after which time the Council may appoint members for a further term.


• The President of the Shire of Augusta Margaret River, if desirous of participating; • Up to three Councillors of the Shire of Augusta Margaret River; and • Up to eleven community members with interest and expertise in environmental

matters, appointed by the Council. Shire staff members will provide advice and administrative support to the Committee.

PRESIDING MEMBER

The members of the Committee shall elect a Presiding Member to chair Committee meetings and a Deputy Presiding Member to chair in the absence of the Presiding Member. The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in accordance with the Shire of Augusta Margaret River Standing Orders.

The minutes of the Committee are to be submitted to the next Ordinary Meeting of the Committee for confirmation. The person presiding at the meeting, at which the minutes are confirmed, is to sign the minutes and certify the confirmation.

The Local Government Act 1995 places responsibility for speaking on behalf of Council with the President, or the CEO if the President agrees.

The Presiding Member, if not the Shire President, as well as individual members of the Committee are to refrain from speaking publicly on behalf of the Committee or Council, or to issue any form of written material purporting to speak on behalf of the Committee or Council without the prior approval of the Shire President.

CONDUCT OF MEETINGS

The Committee is established by the Council of the Shire of Augusta Margaret River under the powers given in section 5.8 of the Local Government Act 1995. Notice of meetings, quorum requirements of 50% of members and all other matters pertaining to the conduct of the Committee shall be carried out in accordance with the Local Government Act 1995.

Ordinary Meetings of the Committee shall be held quarterly on the third Thursday of March, June, September and December.

DELEGATED POWERS

The Committee has no delegated powers and is an advisory committee to Council only. Recommendations of committees meetings are to be presented to Council by Shire staff for noting or for consideration as soon as practicable after unconfirmed minutes of Committee meetings are available.












1.0 Initial Issue

1.1

CAPES REGION ORGANISATION OF COUNCILS

TERMS OF REFERENCE 1.0 INTRODUCTION The Councils of the Shire of Augusta Margaret River and City of Busselton (hereinafter called the "Councils") following a resolution of the respective Councils hereby establish a Voluntary Regional Organisation of Councils (VROC), such VROC to be known as the Capes Region Organisation of Councils, (hereinafter called CAPEROC). The Councils jointly appoint to the VROC those positions whose names appear in Section 4.0 below. Membership of the CAPEROC shall, unless otherwise specified, be for a term ceasing at the date of any ordinary Local Government election, after which time the Councils may appoint members for a further term. The CAPEROC shall act for and on behalf of the two Councils in accordance with provisions of the Local Government Act 1995, local laws and the policies of the respective Councils and this Instrument. 2.0 NAME The name of the Voluntary Regional Organisation of Councils shall be the Capes Region Organisation of Councils (CAPEROC). 3.0 OBJECTIVES

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CAPEROC seeks to enhance the capacity of both local governments to deliver social, economic and environmental benefits to their communities and the region. The objectives of the CAPEROC are:

• To explore opportunities to foster Economic Development in the Capes Region;

• To explore avenues to foster tourism in the Capes Region and improve the coordination of major regional events;

• To safeguard, strengthen and grow the Margaret River and Geographe brands;

• To explore opportunities to undertake projects of mutual benefit to the two Councils eg Rails to Trails network;

• To develop opportunities to undertake capacity building activities for Councillors and staff in the two Councils;

• To explore opportunities to develop funding submissions on a regional basis;

• To evaluate possible resource sharing arrangements between the two Councils;

• To identify skill shortages and to undertake workforce planning on a regional basis;

• To explore opportunities to simplify and standardise policies in the region where appropriate;

• To consider the feasibility of establishing a Capes Regional Council. 4.0 MEMBERSHIP The membership of the CAPEROC shall be:

1. The President of the Shire of Augusta Margaret River; 2. The Mayor of the City of Busselton; 3. Two Councillors appointed by each Council, and 4. The CEOs of the two Councils.

5.0 PRESIDING MEMBER The role of Presiding member shall be rotated between the two Councils on an annual basis and the administration of the meetings will be conducted by the Council from whom the Presiding Member is appointed. The Deputy Presiding Member shall be appointed by the alternative Council from the Presiding Member.

The Presiding Member shall ensure that minutes of the proceedings are kept and that business is conducted in a less formal manner than Council meetings but in accordance with the accepted rules of conduct for the two Local Governments’ Council and committee meetings. The Presiding Member must cast a second vote if the votes of the members present are equally divided. The Local Government Act 1995 places responsibility for speaking on behalf of the Councils with the President/Mayor, or the CEOs if the President/Mayor agree. Statements on behalf of the CAPEROC shall be by joint communiqué and by the President and Mayor. The members of the CAPEROC with the exception of the respective President and Mayor are to refrain from speaking publicly on behalf of the CAPEROC, or to issue any form of written material purporting to speak on behalf of the CAPEROC without the prior approval of the President and Mayor. 6.0 MEETINGS The CAPEROC shall meet on a quarterly basis or as required. 6.1 Notice of meetings shall be given to members at least 5 days prior to each

meeting. 6.2 If any member is absent from 3 consecutive meetings without leave of the

CAPEROC, they shall forfeit their position on the CAPEROC. The respective Council shall be informed, who will then appoint a replacement for the balance of the member's term of appointment.

6.3 The Presiding member shall ensure that detailed minutes of all meetings are

kept and shall, not later than 5 days after each meeting, provide both Council with a copy of such minutes.

6.4 All members of the Committee shall have one vote. If the votes of the

members present are equally divided, the person presiding is required to cast a second vote as is required under the Local Government Act.

7.0 QUORUM Quorum for a meeting shall be at least 50% of the number of offices, whether vacant or not. A decision of the CAPEROC does not have effect unless it has been made by a simple majority. 8.0 NO DELEGATED POWERS The CAPEROC has no delegated powers and is a facilitation, advocacy and advisory body established to assist both Councils to achieve greater effectiveness and efficiency. 9.0 TERMINATION OF COMMITTEE Termination of the CAPEROC shall be by decision of either Council or jointly to discontinue participation in the Voluntary Regional Organisation of Councils. 10.0 AMENDMENT TO THE INSTRUMENT OF APPOINTMENT AND DELEGATION This document may be altered at any time by the two Councils jointly passing a motion of their respective Councils on the recommendation of the CAPEROC, or independently by joint decision of the two Councils. 11.0 COMMITTEE DECISIONS CAPEROC decisions shall not be binding on the two Councils and need to be ratified by either Council.

Adopted by AMR: OCM – OM0909/019 Date: 24 September 2009

Last reviewed by AMR: OCM – OM2015/197 Date: 23 September 2015

Adopted by CoB: OCM – C0911/410 Date: 25 November 2009

Last reviewed by CoB: OCM – C1310/267 Date: 9 October 2013


11.1 Chief Executive Officer 11.1.3 REVIEW OF COUNCILLOR TRAINING AND STAFF

CONTACT POLICIES

Attachment 1 – Revised Policy GL4 – Councillor Professional Development Attachment 2 – Current Policy GL5 – Councillor Contact with Administration

Governance and Corporate Leadership 1.

1.4GL4 Councillor Professional Development 23 January 2013

Objective

To ensure that Councillors have equitable access to a range of relevant Councillor training and

professional development opportunities to enhance their ability to fulfil their roles and

responsibilities as elected members and to provide good governance to the Shire.

Strategy

Council shall ensure adequate resources are allocated annually in the Shire’s budget to provide

the opportunity for Councillors to participate in appropriate training and development. (ie $2,000

per Councillor plus an additional $3,000 for the President to attend an interstate conference or

function annually).

Authorised Training / Conferences This policy permits Councillors to attend training up to a total value of $3,000 in expenditure

per annum without requiring further Council authorisation from the following list of conferences

and workshops:

• WALGA Elected Member Training Modules, seminars, forums and workshops;

• WALGA Local Government Convention and associated training courses;

• LG Professionals WA Annual State Conference, SW Conference and other LG Professionals WA seminars and workshops

• The Planning Institute of Australia (PIA) Annual State Conference, seminars and forums;

• Breakfast or workshop speakers identified by the President in liaison with the CEO and

advertised by email;

The Shire will arrange for any registrations or bookings to be made as per the advice in the section of this policy referring to training and conference costs

Additional Training / Conference Opportunities require Council Approval

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Alternatively a Councillor may apply in writing to the CEO to participate in a relevant alternative conference or training program requiring the approval of Council. The CEO will provide a report to Council after assessing the training against the requirements of the

training/conference assessment matrix below. A score of fifteen or more will be required to receive a favourable recommendation.

Conference / Training Assessment Matrix

Criteria 1 2 3 4

Relevance to Councillors’ governance role

under LGA, as opposed to officers’

operational role

Value for Money & Cost/Benefit

Alignment with Council’s Strategic Plan and

Current Priorities

Lack of alternative training opportunities to

gain same skills

Level of quality networking opportunities with

peers

In the event that there is insufficient time for Council approval to be obtained for a Councillor to

attend an identified relevant training opportunity, the CEO is authorised to register the

Councillor’s attendance in the training program after firstly completing the evaluation matrix in

liaison with the President, and the President and CEO being satisfied that at least 15 points has

been achieved.

Councillors will be eligible to attend only one event per financial year without Council’s

authorisation under this section of the policy.

In addition to the above permitted training opportunities, the President can attend one or more

of the following conferences; the annual LG Professionals WA National Congress, the

Australian Coastal Councils Conference, and the ALGA National Conference, or in the event

that the President is unable, or declines to attend, then Council is to be represented by the

Deputy President, or if the Deputy President is unable, or declines to attend, then Council shall

appoint a Councillor who is able to put forward the best case for attending.

Councillors are permitted to attend the following training opportunities without requiring further

Council authorisation:

• WALGA Elected Member Training Modules, seminars, forums and workshops;

• WALGA Annual Local Government Week Conference and associated training courses;

• LGMA Annual State Conference, SW Conference and other LGMA seminars and

workshops

• The Planning Institute of Australia (PIA) Annual State Conference, seminars and forums;

• Breakfast or workshop speakers identified by the President in liaison with the CEO and

advertised by email;

• Relevant training of the Councillor’s choice from within their individual budget allocation,

but not exceeding $1,500 per instance. This training must be relevant to the Councillor’s

role and must be assessed by the Councillor to meet the required points of the training /

conference assessment matrix presented below.

In addition to the above permitted training opportunities, the President can use his training

allocation as Council’s delegate, to attend one or more of the following conferences; the annual

Local Government Managers Australia (LGMA) National Congress, the Annual Seachange

Taskforce Conference, the ALGA National Conference and the Prime Minister’s Australian

Council for Local Government Mayors and Presidents annual forum, or in the event that the

President is unable, or declines to attend, then Council is to be represented by the Deputy

President, or if the Deputy President is unable, or declines to attend, then Council shall appoint

a Councillor who is able to put forward the best case for attending.

Training / Conference Costs

The Shire will meet the costs of all the Councillor’s accommodation, airfares, conference costs

and associated insurance costs., through advance payment by the Shire directly to the provider,

or by reimbursement to the Councillor upon the production of receipts and other supporting

documentation

The Shire will also meet the cost of additional travelling expenses including meals, transport

and incidentals based on the State Public Service sSchedule of allowances Allowances for

intrastate and interstate conferences. The additional travelling allowances shall be paid in

advance and receipts accounting for expenses will need to be provided to the Shire on the

Councillor’s return. Any unspent funds are to be returned, whilst over budgetThese expenses,

supported by receipts, shall be reimbursed to the Councillor.

Councillors will be required to meet the costs of any additional accommodation and expenses

incurred as the Shire will not meet any costs for private travel over and above the number of

nights’ accommodation and expenses required to attend the conference.

The cost of the Councillor’s partner attendance at Conference dinners, associated functions

and partners’ programs and daily meals will be met by the Shire, but not additional airfares, full

conference registration and travelling allowances. This policy is also to apply to the CEO when

attending an intrastate or interstate conference accompanied by his spouse.their partner.

Whilst Council supports Councillors in balancing their public duties with their family

commitments, it does not support ratepayers having to pay the full cost of partner’s

accompanying elected members on Council business.

Council’s delegate is to provide a written report on the key outcomes from any interstate

conference relevant to the Shire of Augusta-Margaret River within one month of returning from

the conference.

Additional Training / Conference Opportunities require Council Approval

In order to receive Council approval for additional training over and above the authorised

training in this policy councillors are to provide a written request to the CEO a minimum of two

weeks prior to the distribution of the Council agenda for any relevant training opportunities

outside of the authorised training listed previously in this policy or when a councillor has

expended his or her budget allocation and wants to access further training.

The following conference / training assessment matrix is to be completed by the CEO in liaison

with the President and included in the report. A minimum of 20 points is required for the CEO to

recommend that the Council approve Councillor attendance:

Conference / Training Assessment Matrix

Criteria 1 2 3 4 5

Relevance to Councillors’ governance

role under LGA, as opposed to officers’

operational role

Value for Money & Cost/Benefit

Alignment with Council’s Strategic Plan

and Current Priorities

Lack of alternative training opportunities

to gain same skills

Level of quality networking opportunities

with peers

In the event that there is insufficient time for Council approval to be obtained for a Councillor to

attend an identified relevant training opportunity, the CEO is authorised to register the

Councillor’s attendance in the training program after firstly completing the evaluation matrix in

liaison with the President, and the President and CEO being satisfied that a minimum of 20

points has been achieved.

Councillors will be eligible to attend only one event per financial year without Council’s

authorization under this section of the policy.

Other Matters

Council approval is required in advance in order for any Councillor with the exception of the

President as outlined above to attend an interstate conference. If Council approval is granted,

then accommodation and travelling expenses will be met in accordance with the State Public

Service schedule Schedule for Iinterstate Ttravel.

Council will consider on its merits any request for the payment of registration fees and daily

allowances from a Councillor who wishes to attend an interstate or overseas conference and is

prepared to meet their own travel and accommodation costs. Daily allowances will be based on

the State Public Service schedule Schedule of Ttravel allowancesAllowances.

Council will consider sending a maximum of two Councillors on an organized organised local

government study tour to the Eastern States or New Zealand when the opportunity arises and

meet all costs of airfares, accommodation and daily allowances in accordance with the State

Public Service Sschedule of Ddaily allowancesAllowances.

The CEO, in liaison with the President, shall bring forward for Council consideration any

proposals for “in-house” training and Councillor development opportunities to meet Council’s

strategic objectives and priorities or to meet perceived gaps in Councillor skill development.

A Councillor shall not be permitted to nominate for attendance at a conference four months prior

to their term of office expiring with the exception of WALGA’s Annual “Local Government Week”

State Conference. Local Government Convention.

Application

Responsibility for the implementation of this policy rests with the President, Councillors and

Chief Executive Officer. The Policy policy is to be reviewed every three years.


Strategic outcome Corporate Plan 2014-2018 Goal 5 – Effective Leadership and Governance Responsible Directorate CEO Authority of original issue:

Council

Date of original issue: Council meeting date 27 August 2009 Contact officer CEO EA Date of next review: May 2020 Document No. N129849 Version Date issued Brief description 1.0 27/8/2009 Initial issue 2.0 23/1/2013 Full review

Adopted by Council Date: 23 January 2013

Last reviewed Date: 27 August 2009

Margaret River Monday to Friday: 9am – 4pm Phone inquiries: 8am – 4:30pm Ph: +61 8 9780 5255

Augusta Monday to Friday: 9am – Noon, 1pm – 4pm Ph: +61 8 9780 5255

PO Box 61, Margaret River WA 6285 www.amrsc.wa.gov.au

1. Governance and Corporate Leadership 1.5 Councillor Contact with Administration 23 January 2013

Objective

To enable frank and open communication between the Councillors and the Chief Executive

Officer and to avoid potential conflict by recognising the respective roles of Councillors and the

Chief Executive Officer who has responsibility for directing staff and day to day operational

matters.

Strategy

In line with the separation of roles in the Local Government Act 1995 and reinforced by the

Local Government (Rules of Conduct) Regulations 2007, Councillors are expressly prohibited

from directing or attempting to direct Shire employees to either do or not to do anything. Nor

are they permitted to threaten or influence by way of a reward Shire employees to conduct

themselves in a particular way. Councillors are to direct their contact through the Chief

Executive Officer or with the CEO’s approval to the Shire’s Directors. Any concerns about staff

behaviour or performance should however, be directed to the Chief Executive Officer only.

The Chief Executive Officer will liaise with the President on a regular and as needed basis and

is also available to Councillors during the day other than when prior commitments make this

impossible. Where Councillors have a particular need to see the Chief Executive Officer or a

Director then an appointment can be made. The Chief Executive Officer is to ensure that

(where appropriate) the concerns of Councillors are passed on to other Councillors and the

executive management group. Councillor requests will be actioned as soon as practical within

existing works scheduling and adopted Council budgetary priorities.

If a Councillor is approached by an employee who wishes to raise an internal staffing,

SHIRE OF AUGUSTA-MARGARET RIVER

performance management issue or day to day operational matter then the Councillor should

point out that it is not the role of a Councillor to be involved in such matters and that the

employee’s concerns need to be referred to the Chief Executive Officer. The Councillor will as

soon as practicable, advise the Chief Executive Officer of the matter raised so that the issue

may be addressed and the Councillor can be apprised of all of the facts and if applicable all

sides of the issue raised.

Staff members lobbying Councillors to obtain an advantage for themselves or to disadvantage

another are breaching the Code of Conduct for Employees and such conduct should be actively

discouraged by Councillors.

Application

Responsibility for the implementation of this policy rests with all Councillors and the CEO of the

Shire of Augusta-Margaret River. The Policy is to be reviewed every three years.

Adopted by Council Date: 23 January 2013 Last reviewed Date: 27 August 2009

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