11 Radio Grant Draft Newest (1)

8/6/2019 11 Radio Grant Draft Newest (1)

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City Of Owensboro

Public Safety Regional VoiceInteroperability Communications

Project

Section I.B: Project Specific Information


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Communications Infrastructure Project Describe, in detail, the equipment that is being requested. Provide detailed information for al

components: new tower, repeaters, voters, cross connect devices, microwave backhaul, otheInclude make and model for all items.

Will new FCC licenses be required? Will this completely replace an existing system? Does this equipment replace any existing inventory? If you are replacing old equipment with this project, please describe the age and condition of

the old equipment Is this infrastructure project part of your communitys P25 compliance plan? If equipment is being added at an existing tower site, does the community own the tower? If

not, who does? All infrastructure projects MUSThave a propagation study attached. All infrastructure projects MUSThave a network diagram attached.


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SECTION I.A: PROJECT

What is the problem: As a group, the cities of Owensboro, Henderson, Hawesville, along with the counties ofDaviess, Hancock, Union, Ohio, Webster and McLean face the common problem of an inability to communicateacross jurisdictions due to the lack of mutually interoperable wireless equipment. To accomplish the desired level o

protection, first responders need to share and access real-time incident information among members of all contiguoagencies.First and foremost, the current voice communications situations for the City of Owensboro, Daviess County and

the OVICC as a whole are vastly different. Though all agecnies included in this initaive have signed mutual aid agreemntswith KSP and participate in Crime Statistics Reporting , their day-to-day voice communications capabilities do not lendthemselves to Interoperability. The City of Owensboro, Daviess County and the OVICC, as a whole, understand the degree ofinteroperability that is required. Unfortunately, the present voice communication systems dramatically hinder their ability to

adapt to emerging technologies. These systems will not allow the necessary, prompt communication with adjacent firstresponders or state agencies without the overhead complication of resorting to dissimilar methods and proceduralreferences.

The various OVICC agencies have proprietary voice communication platforms that employ non-compatiblesoftware and different frequency bands. The city employs an eight-channel trunked 800 MHz radio system purchas

and installed in 1994. This system does not fall under the parameters of the Janurary 1, 2013 FCCNarrowbanding Mandate.The subscriber radios cannot communicate with radios from different manufacturers, norcan they communicate with similar radios utilizing a different frequency band. In contrast, Daviess, Hancock,Henderson, Union, Webster, Ohio and McLean counties public safety networks are comprised of conventional basstations, ranging in the VHF and UHF bands. Their public safety communications networks vary in age, with some old as 30 years. More importantly to the user, existing analog technology offers limited functionality to secureinteroperability between various agencies, thus the need to interoperate utilizing a gateway solution. The preferredroute of the OVICC is to incorporate a gateway solution that enables seamless interoperability.

What is the solution: The initiative of this project is to provide an IP (Internet Protocol)-based Voice Interoperabilsolution for a multi-agency consortium with the Daviess County/Owensboro consolidated dispatch center serving aits hub. This project can be broken down into five separate, yet interwoven phases. Unfortunately due to limitedfunding these separate initiatives must be phased into place depending on state and local funding. The first phase, the portion weve already completed, was the incorporation of an IP based radio switch solution in Owensboro anthe acquisition of an IP Interoperability Gateway. This completed initiative is the cornerstone of an IP gateway thawill ultimately connect to the eight-county OVICC consortium. The second phase of the project, and the one we arseeking funding for this year, is the acquisition of eight IP-based communication consoles and a data gatewaymodule.

This portion of the project will allow the consolidated dispatch center the ability to realize P25 compliant servicfrom the dispatcher to the citys trunked radio site. Phases 3-5 pertain to the acquisition of P25 base stations systemand the creation of a three-site P25 topology within Daviess County. The need to build a regional interoperabilitynetwork for Western Kentucky is imperative. Though it makes sense to combine the OVICCs radio system into onP25 digital system, purchasing a radio for every user in the region is not cost effective; this is the purpose of the

Interoperability Gateway switch. Together, all of these objectives form the basis of a single unified public safetynetwork with the capability of handling multiple widespread disasters through the interoperation of existing radiosystems. This does not necessitate replacement of older radio systems to achieve interoperability; rather it willfacilitate the migration from legacy systems to new systems by allowing them to interoperate during transitionalphases.

Identifiable Risks: The communities represented by the Ohio Valley Interoperable Communication Consortium(OVICC) have a variety of sites that could potentially be targets for acts of domestic terrorism or subject to naturaldisaster. In 2005, The Department of Criminal Justice Training (DOCJT) implemented the Kentucky CommunityPreparedness Program (KCPP). In April of the same year, the DOCJT conducted an on-site assessment ofOwensboro/Daviess County and identified a list of 31 potential points of concern (see attachment E). Targets of

highest risk include the C. Waitman Taylor, Jr. Municipal Building, Owensboro Medical Health System, Daviess


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County Courthouse, Daviess County Emergency Operations Center, Owensboro-Daviess County Regional AirportDaviess County Sheriffs Office, Owensboro Police Department, and the Owensboro Riverport Authority.

The Riverport Authority is a Foreign Trade Zone, a U.S. Port of Entry, and oversees Ohio River traffic through Daviess County region. The Authority is responsible for cargo volume that ranks second globally only to that of thePanama Canal in tonnage handled. Due to their chemical natures, additional targets include Royster-Clark Crop

Production Services and Southern States Cooperative both of which supply the area with agricultural productsincluding anhydrous ammonia and ammonium hydrate. Another potential trouble spot is W. R. Grace Companywhich manufactures polymers for industrial use and maintains a large hazardous materials repository on thepremises.1

In addition to the aforementioned targets, the agencies of the OVICC border the Paducah Gaseous Diffusion Planowned by the U.S. Department of Energy. Lying on a geophysical fault line, disaster events at this critical nuclearfacility would necessitate collaboration between first responders from both state and federal agencies. This siteprovides uranium for use in domestic and foreign commercial power reactors. It is the only uranium enrichmentfacility in the United States, making it: of strategic importance to the county; dangerous because of the workaccomplished; subject to the very real possibility of the release of contaminants due to seismic disruption orequipment malfunction; a target for terrorism potentially even more attractive due to the nature of the facility. Past

operations failures have resulted in documented contamination releases, both at the site and beyond its boundarieswith radioactive and hazardous materials.

During April and May 2008, the Wabash Valley Fault System and the New Madrid fault produced over 30earthquakes and tremors; the largest recorded during this time was 5.4 in magnitude on the Richter scale. U.SGeological Survey estimates the probability of a 6-7 magnitude earthquake occurring in this seismic zone within thnext several years to be extremely high. In late 1990s the U.S. Energy Commission submitted an updated safetyanalysis report to the U.S Nuclear Regulatory Commission that included a new seismic accident analysis for thePaducah Gaseous Diffusion Plant. They identified equipment containing liquid UF6 that could fail during such a laearthquake. They determined that consequences of such an incident would be on-site fatalities and significant off-sinjuries from exposure to UF6 and reaction products. The UBC (Uniform Building Code), adopted by most local

jurisdictions on the west coast, is universally acknowledged as being the leading code for seismic design although iwas not mandated in the Midwest until the late 1980s.

In addition to threats of terrorism and earthquake, preparation for the potential danger of adverse weather isparamount. April and May of 2011 were two of the most active, destructive, and deadly tornado months on record for theUnited States, and could become the benchmark that future months will be compared to. According to data from the StormPrediction Center, there were 875 preliminary tornado reports during the month of April alone, and the final tornado count wiapproach the all-time monthly record of 542 tornadoes after all storm surveys are completed. The 30-year average for numberApril tornadoes is 135. The tornado-related death toll for April and May of 2011 currently stands at over 500 people, with tenof thousands of injury reports. It is likely the count of tornado-related fatalities will rise as more complete storm surveys becoavailable. This is the most bi-monthly tornado fatalties since the Doppler radar network was deployed in the early 1990s. Durthe months of April and May, there were several significant, multi-day tornado outbreaks to impact the country.. The hardest areas included the Southern Plains, the Southeast, the Ohio River Valley and the Mid-Atlantic. The tornado damage for the tw

months will exceed three billion U.S. dollars, and may potentially reach five billion U.S. dollars. .2

In January 2000, F3 tornados struck the City of Owensboro and surrounding areas. Within minutes, tornadodamage deprived 9000 homes of electrical power, destroyed over 100 homes and businesses and caused major damain an additional 573 other homes and apartments. The result was $15M in damage to public property and $64M total damage

three-county area.3Recent tornadic events emphasiss the critical need for voice interoperability for adjacent public safetyagencies.

Section I.B. Project Specific Information - Communications Infrastructure Project

1 Department of Criminal Justice Training, Kentucky Community Preparedness Program, April, 2005 Report

2 National Climatic Data Center NOAA Satellite and Information Service3 Owensboro Messenger and Inquirer


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1).Equipment to be purchased:

8 each - Harris C3 Maestro IP Based Radio System Consoles - The C3 MaestroIP console is the first pubsafety radio dispatch console to implement true end-to-end IP for secure communications. The power ofinteroperability is evident through the consoles ability to patch trunking talkgroups to analog conventional

channels or other trunking system types without audiodegradation. 1 each - Harris EDACS IP Data Gateway - The EDACS IP Gateway is a trunked network product that us

standard off-the-shelf components combined with sophisticated software to allow communications betweenEDACS network and an P25IP network

2). Current radio system status: The Owensboro radio system is comprised of an Harris eight-channel trunked anasite. Daviess County has two UHF and one VHF conventional base stations. The remaining OVICC agencies utilizemixture of UHF and VHF systems. Everyone utilizes frequencies that are disparate from one another. The onlyinteroperability that they currently benefit from is the state-adopted mutual aid frequencies. These frequencies are nscalable or dynamic and their use is not allowable for day-to-day joint operations. Unfortunately, when the need arifor mutual aid support, the interoperable channels become congested to the point that they become unusable.

Phase #1 of this on-going project allowed the dispatch center to upgrade its radio network from theproprietary protocol to an IP-based infrastructure. Phase #2 will incorporate IP-based consoles (Harris C3Maestro IP Consoles) and employ a Data Gateway (Harriss EDACS IP Gateway) to connect the radio basestations currently employed by the dispatch center. This upgrade will replace antiquated analog-basedequipment that was listed, by the manufacture, as reaching their end-of-life cycle usability and incorperate P25 capable digital systems. The 17 year old antiquted analog consoles will be removed and stored in prepertfor the citys annual action. No new FCC licenses or Towers will be required during this phase of the projec

3). Why P25 capable consoles? - A recent test showed that within minutes of commencing a regional EMA massdisaster desktop exercise, participating agencies, including KSP, could not communicate with one another. Withfirefighters, local and state police, and Emergency Medical Service crews participating, all experienced the same

restrictions. The lack of effective radio communications made this joint effort difficult. Because radio systemsoperated in different frequency bands, participants were unable to communicate with each other. Runners were useto relay messages during the critical early stages of the exercise. Public safety personnel require effective radiocommunications, not only to serve the public, but also to ensure agent safety. The amount of spectrum currentlyavailable for public safety agencies is insufficient for effective completion of critical missions. No single radio cantune to all channels within the public safety frequency bands. In many situations, these spectrum-related issuescontribute to the inability of the public safety user to achieve communications interoperability..

4).P25 compliant/compatibility: Adhering to APCOs recommended standards ensures that we and our fellow pubsafety agencies specify and purchase digital systems that are fully APCO 25-compliant; we ensure interoperabilitywith adjacent public safety departments. When all five phases of this project is completed, the proposed endeavor w

create a true P25 dual band county-wide system while incorporating a robust gateway solution to ensureinteroperability with neighboring counties until such time they can migrate their legacy systems to the P25 standardThis initiative fully meets the NTIA mandate and also satisfies the DoD policy for P25 compliance, combining thebenefits of the IP-based network-centric solution with the standard common-air-interface of P25. By adopting theinitiatives spearheaded by SAFECOM as well as migrating to a digital, APCO 25 compliant solution that mirrors thstates interoperability initiative, the proposed project combines the global ubiquitous IP infrastructure standard witthe P25 digital over-the-air protocol. This would entail a drastic shift from our current circuit switched central contrworld, to the flexible packet switched IP universe. This state-of-the-art IT solution provides flexibility, scalability ais future-ready. Since the voice would be packetized, interoperability with neighboring communities as well asagencies across the state could be realized by incorporating a switched architecture.

SECTION II: IMPLEMENTATION

Section II.A. Implementation - Funding Plan Budget


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FY 2009 Homeland Security Grant Program Optional Cost Sharing Grand To

EL #EquipmentRequested

Total Costper Unit

Numberof

UnitsRequested Total Cost Cash %

Section II.B. Implementation - Funding Plan Narrative


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Does the proposal provide a long-term approach to sustaining the capabilities developed by this project?The communications systems of the OVICC currently in use are tried and true technology. But they are also inflexiand becoming outdated. The proposed solution is designed to work against that very limitation and provide a base fsystems that are flexible and adaptable. As technology provides new opportunities, new radios can be adapted to takadvantage of the changes and improvements, extending their usefulness and life. Improved communications system

will also allow the expansion of information exchange in the form of data or video. As a new technology in thisregion, commitment to new methods for a longer term will accompany the investment in new equipment. Owensboalso has a demonstrated history of sustaining this kind of program. Much of the radio systems utilized by OVICCmember agencies are 15 to 30 years old. Coordinated development, funding, use and management of the systems allowed them to remain in place and effective for that extended period of time. A regional system that complies witcurrent and emerging standards would receive that same kind of support over the longer term. Owensboro and theOVICC as a whole can provide the funding for staffing support at local levels for maintenance of the final system.This continuing support will allow for the sustainability of the investment.

A separate MOU is in the process of being rewritten to incorporate the proposed voice interoperability project iffunded. The City of Owensboro currently has in-house maintenance personnel that would provide support for theWide-area Voice Interoperable Gateway switch system. It was agreed that the hardware would sooner or later requireplacement; each OVICC entity is tracking their assets and placing them on a replacement rotation cycle. Eachagency is responsible for establishing a budget and coordinating the acquisitions to ensure that any new hardwarespecifications are compatible with existing software. When Daviess Countys dispatch consolidates with the City oOwensboro (funding already received to being the construction phase) the P25 radios system would be maintained bOwensboros radio engineer and technicians. Together, Daviess County, Owensboro and Ohio Valley Two-WayRadio would form a maintenance coordinating team that would assist other OVICC members in their annualmaintenance requirements. By working to resolve various integration issues, the technical and systems analysisexpertise of larger agencies is brought to bear to benefit all agencies within the group.

The five phase project in question will ensure all agencies have the required interoperable voice connectivity devicwhile at the same time, ensuring that an adequate number of spare equipment units are acquired in order to limit the

degree of equipment downtime. All OVICC agencies have agreed that in order to limit the logistical complexity ofmaintaining a forward supply point with spare equipment/software at each locale, it would serve the region better tocreate a centralized supply forward where any OVICC agency could acquire spare equipment to correct localmalfunctions. Ohio Valley Two-Way Radio, the primary warranty maintenance service center whose responsibilityfalls under the contract developed by the OVICC, has agreed to house and inventory this forward supply point.

The IP-based radio swicth with Interoperable gateway was completed in early 2011 (Phase #1). Next (Phase #2) IPconsoles and a data gateway way for the radio base station site must be acquired to realize the full potential of Phas#1s implementation. The costs documented in this application details the requirements for the second phase of theproject. The city of Owensboro is in the unique position to fund 10% of this initial cost. The city will purchasthe required equipment/services from prices listed on the marion county contract accpeted by the state.

Daviess County 2 talk paths for the Wide-Area Interoperable Voice Gateway system. IP based dispatch consolesCity of Owensboro 2 Wide-Area Interoperable Voice Gateway talk paths. IP Based dispatch consoles. NetworkController for Wide-Area Interoperable Voice Gateway system. IP Network Server.City of Henderson3 Talk Paths for the Wide-Area Interoperable Voice Gateway.Hancock County3 Talk Paths for the Wide-Area Interoperable Voice Gateway.Union County 3 Talk Paths for the Wide-Area Interoperable Voice Gateway.Ohio County 3 Talk Paths for the Wide-Area Interoperable Voice Gateway.Webster County 3 Talk Paths for the Wide-Area Interoperable Voice Gateway.McLean County 3 Talk Paths for the Wide-Area Interoperable Voice Gateway.

Section II.C: KOHS Historical Funding


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Year Amount Use of Grant (MDCs, CBRNEequip, tower, radios, etc.)

Entities that ReceivedEquipment or Benefits

2005 MDCs Hancock, Daviess, Union,McClean, Webster Counties andCitys of Owensboro and

Henderson.

2007 MDCs Hancock, Daviess, Union,McClean, Webster Counties andCitys of Owensboro andHenderson.

2009 Voice InteroperabilityCommunications

Primary City of Owensboro andDaviess CountySecondary - Hancock, Union,McClean, Webster Counties and

City of Henderson.

Section II.D: Funding Distribution

Provide the proposed funding amount that is expected to be obligated towards law Enforcement.

The funds requested will be utilized to further the development of the Voice Interoperability System for the OVICC region. Tprimary recipient will be the Daviess county/City of Owensboro Consolidated Dispatch center which resides in the OwensborPolice Department Building. Hence the total amount requested will be applied towards Law Enforcement.

Law Enforcement Funding Amount: $ ____________________________


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SECTION III: ATTACHMENTS

I). Vendor Quote

II). AEL Inforamtion Sheet

III). Propagation Study

IV). Network Diagram

V). Partnering Letters


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Attachment I Vendor Quote


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Attachment II AEL Information Sheet

AEL Number: 06CP-02-BRDGAEL Title: Equipment, Bridging/Patching/Gateway

DescriptionIncludes a wide range of equipment and software utilized to connect disparate communications networks. Systems range from cords that cpatch two radios to interface boxes that can link dozens of radios, phones, computers, etc. in multiple sessions.

AEL Number: 06CP-01-BASEAEL Title: Radio, Base

DescriptionBase radio system.

AEL Number: 06CP-04-WADNAEL Title: Network, Wide Area Digital

DescriptionWide area digital network, voice/data capable.


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Attachment III Propagation Study


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Attachment IV Network Diagram


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Attachment V Partnering Letters


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Section III.B. Attachments Additional Supporting Documents

A) Milestones

B) Timeline

C) Project management team

D) OVICC MOU

E) Department of Criminal Justice Training Risk Assessment

F) Chemical Analysis Reports

\


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Detail Description of Milestone: Implement the fiber pair to support all data connectivity between the dispaand remote site.Challenges: Configure router and Cisco switch while ensuring current radio system remains on-line. Bothsystems will utilize same fiber/equipment until cut-over of new system.

Milestone #7: Configure system database and network sentry monitor

Start Date: February 15, 2012End Date: March 1, 2012Detail Description of Milestone: Configure new database with 800+ user accounts and and site nstall netwosentry unit. The sentry will analyze RF power specifications and alert dispatch of any equipmentmalfunctions.Challenges: Converting old Microsoft SQL 7 database to the newer 2003 versions. Several entries may neeto be added manually.

Milestone #8: Cut overStart Date: March 22, 2012End Date: April 21, 2012Detail Description of Milestone: Cutover from old system onto new systems. Engineers and dispatchers wi

conduct a 30 day test to ensure all features are functioning properly.Challenges: Quickly identifying any bugs and notifying vendor promptly.


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Attachment B - Project Timeline

Timetable: Shall this project be awarded funds and support, the OVICC will implement a cradle to graveinstallatiwithin the 12 month timeline. The Gantt chart of the proposed project is attached.


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Attachment C - Project Management

The organizational chart for the Grant Administration is as follows:

OVICC Grant Administrators:Ron Payne City MayorWilliam Parrish City ManagerGlenn Skeens Chief of PoliceRichard Payne Daviess County EMA DirectorJT Fulkerson Director of FinanceStephanie Houtchen Accountant

Mark Welte IT DirectorRonald Jackson Grant Writer/Radio Engineer

The OVICC Implementation Team has changed little over the course of the last three years. The project team iscomprised of a single project manager for each of the four vendors and two project mangers for the OVICC as awhole. Each agency also is represented by a project coordinator. Their primary task is to coordinate any/all requestwith their local agencies.

Project Managers (Responsible for all aspects of the project; updates project coordinators and acts as theliaison between vendor project managers.)

Ronald D. Jackson & Paul NaveDuties: Plan, direct, and coordinate activities of designated projects. Ensure that aims, goals, and objectives are accomplished in accordance with outlined priorities, time limitations,

and funding conditions. Analyze results of operations for substantial gains and more efficient utilization of resources. Develop staffing plans, work schedules, budgets, and time lines. Coordinate the successful development of several projects simultaneously. Negotiate contracts that ensure quality and meet standards. Review project reports and schedule status at each phase. Modify timelines and work schedules accordingly. Prepare weekly project status reports for management.

OVICC Project Coordinators (Works with steering committees for each agency; coordinates allcorrespondence between agency leadership and the OVICC project managers.)

Ed Collignon City of HendersonVernon Martin Union CountyJurrell Hoover Ohio CountyJim Inman Hancock CountySherriff Frank Cox McLean CountySheriff Frankie Springfield Webster CountyPaul Nave (dual role) Daviess County

Ronald Jackson (dual role) City of Owensboro


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Vendor Project Managers (Project managers for the selected vendors; acts as the liaison between vendorengineers and the OVICC project managers.)Harris Brain OReelOhio Valley Two-Way Radio Paul Bratcher

Project Manager QualificationsRonald Jackson

Education: Associates in Electronic EngineeringBachelors in Aerospace ScienceIn the process of obtaining a Master of Science of Information Technology

ExperienceRadio/Network Technician/Project Manager, 2002 to present, City of Owensboro

Directly responsible for the formulation of a new wireless communications office. Analyzed required resources and coordinated withappropriate agencies to acquire logistical assets to maintain the city's radio network. Developed maintenance based policies to ensureequipment operates within the FCC's established guidelines. Work diligently with network technicians and video production personnel indiagnosing and repairing hardware and software issues for end users. Spearheaded the integration of five emergency-based communicatio

projects.

Superintendent Communications & Project Management, United States Air Force, 1981-2002

Wireless Communications / Quality Assurance / Tactical Communications Analysis

Duties included the following: strategic planning, managing projects, improving efficiency of operations, team building, and detailing projinformation to determine effective functions for communication operations. Analyzed complex concepts and analyzed/interpreted ideas inlogical strategies. Identified areas of strength and weakness and implemented company policies, standards, changes in operation, and systethat optimized productivity. Demonstrated ability to motivate staff to maximum efficiency and control costs through the most effective useof manpower and available resources.

Paul Nave

Education: Western Kentucky University - In the process of obtaining a Masters Degree in AdministrationWestern Kentucky University - Bachelor of Arts Degree in Education K-8University of Kentucky, Division of Owensboro Community College - Associate of ArtsEastern Kentucky University - Certificate of completion of National Crime Information

Computer course (NCIC)

Experience

Daviess County Sheriffs Office, 911 Director, 1988 present Maintain all aspects of the 911 division

Organize training

Maintain MSAG, mapping updates after completion, scheduling, computer network, and Mobile Data System

Support the seven county consortium (OVICC) ALI corrections

Ensures timely execution contracts

Prepares internal reports

Provides technical support to deputies and support staff

Prepared and developed Grants for the department

Prepares evaluation forms

Maintain daily operations

Developed county standard for cell phone addressing

Interact Public Safety, 2004 Present (Part-Time) Teach Records Management System

Morehead State University Police Department, Part-Time Telecommunicator


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Answered administrative lines and dispatched police and cadets to pending calls

Operated the LINK/NCIC Teletype Machine

Performed data entry to maintain parking violations

Attachment D OVICC MOA

MEMORANDUM OF AGREEMENTBETWEEN

City of Owensboro, Daviess County Fiscal CourtAND

All participating agencies of the OVICC4

1. Purpose. This Memorandum of Agreement is entered into by and between the Cities of Owensboro and Henderson, as well as the Counof Daviess, Hancock, McLean, Ohio, Union and Webster. This document delineates the reoccurring maintenance cost responsibilities as was defining the degree of system administration each agency in the OVICC (as it relates to the MDT system) must bear. This MOA is a vit

element in developing a support system for maintaining the integrity of the MDS5 for the OVICC consortium.

2. Maintenance. Maintenance costs of the message switch, located at the City of Owensboros Tower Site, shall be the responsibility of ea

member of the OVICC. The total cost would be based on the number of MDT units each OVICC agency has connected to the messageswitch. The maintenance is currently pre-paid for three years. Maintenance will cover the Stratus message switch hardware and Motorolaserver software. A fiber optic connection between the message switch and the states LINK router has been pre-paid for two years, afterwhich time each OVICC agency shall also assume its proportionate share of the reoccurring costs of this link. Again, the cost each agencyencumbers would depend on the number of units connected to the message switch as of January 1st of each year. Failure to pay themaintenance within 45 days of invoicing will result in disconnection of the MDT units of the delinquent agency. Reactivation shall occuronce maintenance has been paid. The City of Owensboro shall be responsible for the billing of the said maintenance. Costs shall increaseeach year due to Motorolas restructuring formula. Maintenance costs associated with the MDT client hardware and software are under theresponsibility of the agency that owns it. Client hardware and software have been pre-paid for three years.

3. Operation. Each agency shall appoint two Points of Contactone primary and one alternate, referred hereafter as APOC6. The APOshall be the first look presence for the respective agency. The APOC shall attempt to resolve any outstanding issue(s) locally before calthe system administrators or contracted system maintenance support (tier-two representatives). The APOC shall be responsible formaintaining a list of agency users, their logon credentials for the message switch, and maintaining NCIC certifications.

4. Support. Tier-two maintenance support (Ohio Valley Two-Way Radio or Commercial Radio) shall maintain a list of APOCs for eachagency. Ohio Valley Two-Way Radio shall act as the Forward Supply Point (FSP) for all OVICC spare equipment.

a. Spare mobile equipmentAll spare MDT accessories shall be housed at a central location which shall be designated as theForward Supply Point (FSP). Ohio Valley Two-Way Radio is designated as the accounting agent in charge of the FSP. Spareequipment shall be utilized in the event of a failure experienced by any OVICC agency. The spare equipment is to be utilizeda first-come, first-served basis. All equipment shall be signed out and a log will be kept on site or on a locally accessed web

b. Spare infrastructure equipmentSpare infrastructure equipment shall be housed at Ohio Valley Two-Way Radio. Spareequipment shall be utilized in the event of a failure experienced by any OVICC agency. The spare equipment is to be utilizeda first-come, first-served basis. All infrastructure equipment shall be signed out and a log will be kept on site or on a locallyaccessed web site.

4. System Administrators. In the event of a failure, and upon notification from an agencys APOC, a system administrator shall attempt toclearly define the outstanding issue. They shall perform first look maintenance before contacting tier-two level of support as defined by

Ohio Valley Two-Way Radio installation contract. Tier-two support shall be either KSPCR7(in the event of a LINK/NCIC malfunction) oOhio Valley Two-Way Radio. Ohio Valley Two-Way Radio shall respond in accordance with their contractual agreement.

4 OVICC Ohio Valley Interoperability Communication Consortium5 MDS Mobile Data System6 APOC Agency Point of Contact7 KSPCR Kentucky State Police Computer Room


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ATTACHMENT E - Department of Criminal Justice Training (DOCJT) Risk Assessment


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Attachment F - Chemical Analysis Reports

11 Radio Grant Draft Newest (1)

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