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CHIEF OPERATING OFFICER

DEA Strat Plan workshop with PCWEA 6-7 March 2012Parliament, Cape Town

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PRESENTATION OVERVIEW Branch Structure and purpose Planning, risk and performance systems 2011/12 achievements & 2013/14 Annual

Performance Plan

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COO Branch Structure

COO

CD Coordination & Information managementCD Business Performance ManagementCD CommunicationsCD: Special projects

D Internal Audit

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COO BRANCH Purpose: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance managementCD: SPECIAL PROJECTSPurpose: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management. Project management services for special projects as per departmental priorities

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CD: COMMUNICATIONSPURPOSE: Purpose: To provide outreach and strategic communications support, build and manage a positive image of the Minister, Deputy Minister and Department.

DIRECTORATE PURPOSE

Director: Corporate Communications

Provide corporate communications governance support. including the management and production of electronic communication products, exhibitions, internal communication, publications, corporate identity and branding of the department

Director: External Communications

To manage the design and implementation of Stakeholder Communications and Outreach Programmes and provide platform for external communication

Director: Stakeholder & Public Awareness

To Facilitate stakeholder relations and manage the implementation of public awareness education and events.

3/9/12

CD: COORDINATION & INFORMATION MANAGEMENT

PURPOSE: Manage the development and implementation of an integrated state of the environment reporting system and facilitate National sustainable development and greening policy processes and initiatives

DIRECTORATE PURPOSE

D: Geographical Information system

To render GIS professional service within the department

D: State of Env & Env Statistics

To provide strategic and technical support on state of environment reports and indicators

D: Sector Education and Training & Development

Facilitate and coordinate sector education, training and development

D: Sector Conflict & Dispute Resolution

To manage and oversee the handling of national environmental disagreements and conflict resolution processes.

D: Inter-governmental cooperation

To ensure the incorporation of departmental objectives into the strategic planning instruments of government at a national, provincial and local level

3/9/12

CD: BUSINESS PERFORMANCE AND RISK MANAGEMENT

PURPOSE: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management

DIRECTORATE PURPOSE

D: Risk Management To render strategic support on the management of risk and render oversight services for Public Entities.

D:Coordination and Administration

To provide administrative and executive support to the Office of the Chief Operating Officer and administrative support to the Branch.

D: Strategic Management

Provide strategic and annual performance planning support for the Department

D: Policy Coordination To ensure efficient and aligned policy and strategy development for subject matters and projects with the Department.

3/9/12

CD: BUSINESS PERFORMANCE AND RISK MANAGEMENT CONT.

PURPOSE: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management

DIRECTORATE PURPOSE

D: Office of the DG To manage the office of the Director-General and provide strategic support in order to ensure efficient and effective service delivery of the departmental mandate

D: Secretariat Services To provide executive support to the Office of the Chief Operating Officer and secretarial services for management meetings and specified intergovernmental meetings.

3/9/12

PERFOMANCE MANAGEMENT CYCLE

DEA Planning and performance Management Cycle

Exte

rnal

Env

iron

men

t, L

esso

ns le

arnt

and

Pol

icy

dire

ction

(Inc

ludi

ng G

over

nmen

t Pr

iori

ties

(MTS

F),

Cabi

net

and

Min

iste

rial

dir

ecti

ves)

Final Strategic Plan (Tabled)

Goals, Objectives, Performance Indicators,

Targets, Risk Identification

(5 years-Reviewed

Annually)

Implementation of Annual Plan & Risk Register Annual

Cycle

Evaluation

Monitoring - Internal Reporting & Analysis - Reporting to National Treasury

Annual Performance Plan and Risk Register

Review of Plan (Submission of Draft

Plans to Treasury an& DPME

Internal Reporting & Analysis Reporting to

National Treasury

* Plans are developed in line with treasury guidelines

3/9/12

D: INTERNAL AUDIT PURPOSE: To support the Director-General and Chief Operating Officer in the effective discharge of their duties and responsibility of Internal Audit

Phase 1

Unit & Org Strategic Plan

Phase 2

Engagement Planning

Phase 3

Performing the

Engagement

Phase 4

Communicating results &

Completion

Phase 5

Monitoring Process

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2012/13 PERFOMANCE &

2012/13 PLAN

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Strategic Objective: Equitable and sound corporate governanceObjective statement: Ensure effective and efficient performance, financial and risk management

Performance indicator Target 2011/12 Progress2011/12

Target 2012/13

Percentage compliance with statutory tabling and prescripts.

100% 100% 100%

Unqualified audit report Unqualified audit report Unqualified audit report ANTICIPATED

Unqualified report

Percentage expenditure 98% 99% 98%

Percentage of expenditure on affirmative procurement

59% 69% achieved on the expenditure on BEE

65%

Percentage implementation of the risk based internal audit plan

Approved risk-based internal audit risk-based operational plan

2010/11 risk based internal audit operational plan approved and under implementation

% implementation of the risk based one year operational strategic plan

Percentage implementation of audit recommendations/ mitigation actions

80% 80% 80%

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Strategic Objective: Equitable and sound corporate governance

Objective statement: Improved access to information

Performance indicator Target 2011/12 Progress2011/12

Target 2012/13

Percentage adherence to cabinet and cluster schedule

100% 100% 100%

Percentage of Presidential Hotline queries processed within timeframes (within 3 working days)

100% 98% 100%

Number of media statements/ speeches, media briefings, opinion pieces issued

10 10 85 media briefings

Number of Public Participation Events

5 3 events hosted 5 events

Minimum number of uploads/ updates per annum on DEA website

Website updated weekly

A Weekly uploads/updates on DEA website

360 new uploads or updates

Number of Publications produced and distributed

2 2 Statutory publications and internal publications

2 Statutory publications produced.12 internal publications produced.4 stakeholder publications produced

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Strategic Objective: Improved sector education and awareness

Objective statement: Facilitate Environmental Education and render an effective and efficient strategic

communications service which includes, training, awareness, raising and improving access to information

Performance indicator Target 2011/12 Progress2011/12

Target 2012/13

Percentage of parliamentary questions and requests responded to within timeframe

100% 56% 95%

Number of learners enrolled into the Learnership programme

National Skills development Strategy III

EETDP leanershipNational Skills development Strategy III

100 learners

Number of environmental education and awareness workshops conducted

80 80 workshops conducted on Environmental career development

80 workshops

Number of Environmental Awareness Campaigns facilitated

NEW NEW 5 events

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Strategic Objective: Effective knowledge and information management for the sector

Objective statement: Increase and improve access of spatial information to the environment sector and provide

information on the state of the environment

Performance indicator Target 2011/12 Progress2011/12

Target 2012/13

SAEO published and awareness programme implemented

1st Draft of the second SAEO compiled

Draft Chapters for the 2012 South Africa Environment Outlook Report (SAEO) and the 2007 SAEO compiled

2012 South African Environment Outlook (SAEO) approved

Executive Summary Report compiled

Enterprise GIS

Enterprise GIS development plans and process established and initiated

Work study investigation into GIS Infrastructure completed

Phase 1 of Enterprise GIS completed

**An amount of 3 million required per annum over a three year period. (reprioritised)

Environmental sector performance measures implemented and reviewed

Approved performance measures and programme budget structure for the environment sector

Analysis of compliance with performance measures & development of a stringent monitoring mechanism in cooperation with National & Provincial Treasuries

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Strategic Objective: Effective cooperative governance and local government support

Objective statement: Facilitate intergovernmental planning coordination and implementation with the aim to

improve environmental sector performance

Performance indicator Target 2011/12 Progress2011/12

Target 2012/13

Local Government Support Programme implemented

80% of municipalities consulted on the review of IDP

IDP Review framework; Annual Analysis Reports and Local Government Cooperative Agreements.

Refined local government support structure, Implementation plan and cooperation agreements with key partners.

Sector Conflict management system and guidelines developed and implemented

NEMA Chapter 4 provisions for conflict resolution and mediation within the sector. Vredeford WHS Pilot

Environmental Conflict Management system finalised

END

THANK YOU

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