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8/21/2019 107_ERP607_BPD_EN_IN

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EHP7 for SAP ERP6.0

September 2013

English

Sales Processing UsingThird Party (w. ShippingNotification) (107)

SAP AGDietmarHoppAllee 166!1!0 "all#orf German$

%&siness Pro'ess Do'&mentation

8/21/2019 107_ERP607_BPD_EN_IN


SAP Best Practices Sales Pro'essing (sing )hir# Part$ *+. Shipping ,otifi'ation- *107- %PD

Copyright

/ 2013 SAP AG or an SAP affiliate 'ompan$. All rights resere#.

,o part of this p&bli'ation ma$ be repro#&'e# or transmitte# in an$ form or for an$ p&rpose +itho&t theepress permission of SAP AG. )he information 'ontaine# herein ma$ be 'hange# +itho&t prior noti'e.

Some soft+are pro#&'ts marete# b$ SAP AG an# its #istrib&tors 'ontain proprietar$ soft+are 'omponentsof other soft+are en#ors.

,ational pro#&'t spe'ifi'ations ma$ ar$.

)hese materials are proi#e# b$ SAP AG an# its affiliate# 'ompanies *SAP Gro&p- for informational

p&rposes onl$4 +itho&t representation or +arrant$ of an$ in#4 an# SAP Gro&p shall not be liable for errorsor omissions +ith respe't to the materials. )he onl$ +arranties for SAP Gro&p pro#&'ts an# seri'es arethose that are set forth in the epress +arrant$ statements a''ompan$ing s&'h pro#&'ts an# seri'es4 ifan$. ,othing herein sho&l# be 'onstr&e# as 'onstit&ting an a##itional +arrant$.

SAP an# other SAP pro#&'ts an# seri'es mentione# herein as +ell as their respe'tie logos aretra#emars or registere# tra#emars of SAP AG in German$ an# other 'o&ntries. Please seehttp55+++.sap.'om5'orporateen5legal5'op$right5in#e.eptra#emar for a##itional tra#emar informationan# noti'es.

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Icons

Icon eaning

a&tion

Eample

,ote

Re'ommen#ation

S$nta

Eternal Pro'ess

%&siness Pro'ess Alternatie5De'ision hoi'e

Typographic Con!entions

Type Style "escription

Example text "or#s or 'hara'ters that appear on the s'reen. )hese in'l&#e fiel#names4 s'reen titles4 p&shb&ttons as +ell as men& names4 paths an#options.

rossreferen'es to other #o'&mentation.

Eample tet Emphasi8e# +or#s or phrases in bo#$ tet4 titles of graphi's an# tables.

E9A:P;E )E9) ,ames of elements in the s$stem. )hese in'l&#e report names4program names4 transa'tion 'o#es4 table names4 an# in#ii#&al e$+or#s of a programming lang&age4 +hen s&rro&n#e# b$ bo#$ tet4 foreample4 SE;E) an# <,;(DE.

Example textS'reen o&tp&t. )his in'l&#es file an# #ire'tor$ names an# their paths4messages4 so&r'e 'o#e4 names of ariables an# parameters as +ell asnames of installation4 &pgra#e an# #atabase tools.

EXAMPLE TEXT =e$s on the e$boar#4 for eample4 f&n'tion e$s *s&'h as F2- or theENTER e$.

Example text Ea't &ser entr$. )hese are +or#s or 'hara'ters that $o& enter in thes$stem ea'tl$ as the$ appear in the #o'&mentation.

<Example text> >ariable &ser entr$. Pointe# bra'ets in#i'ate that $o& repla'e these+or#s an# 'hara'ters +ith appropriate entries.

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Contents

1 P&rpose...................................................................................................................................... ?

2 Prere@&isites............................................................................................................................... ?

2.1 :aster Data an# rgani8ational Data..................................................................................?

2.2 %&siness on#itions.............................................................................................................6

2.3 Roles.................................................................................................................................... 6

2.B Defining C&eries for Personal be't "orlist *P";-.......................................................7

3 Pro'ess erie+ )able.............................................................................................................!

B Pro'ess Steps........................................................................................................................... 10

B.1 reating )hir#Part$ Sales r#er ......................................................................................10B.2 hanging r#er C&antit$ *ptional-...................................................................................13

B.3 Displa$ing ;ist of P&r'hase Re@&isitions to be Assigne#...................................................1B

B.B onerting Assigne# Re@&isitions into P&r'hase r#ers ..................................................1?

B.? Approal of P&r'hase r#ers.............................................................................................16

B.6 Posting Statisti'al Goo#s Re'eipt......................................................................................17

B.7 Entering <noi'e ................................................................................................................. 1!

B. Posting &tgoing Pa$ment.................................................................................................1!

B.! %illing.................................................................................................................................. 20

? Follo+&p Pro'esses................................................................................................................. 22

6 Appen#i................................................................................................................................... 22

6.1 Reersal of Pro'ess Steps.................................................................................................22

6.2 SAP ERP Reports..............................................................................................................2?

6.3 (se# Forms........................................................................................................................26

6.B Fre@&entl$ Ase# C&estions .............................................................................................27

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Sales Processing Using Third Party (w. ShippingNotification)

1 P#rpose<n thir#part$ or#er pro'essing4 $o&r 'ompan$ #oes not #elier the items re@&este# b$ a'&stomer. <nstea#4 $o& pass the or#er along to a thir#part$ en#or +ho then ships the goo#s#ire'tl$ to the '&stomer an# bills $o&. )he stan#ar# sales or#er a&tomati'all$ 'reates a p&r'hasere@&isition for the materials to be #eliere# b$ the thir#part$ en#or.

<n this s'enario4 the en#or sen#s a shipping notifi'ation4 after +hi'h a statisti'al goo#s re'eipt isposte#. )he in'oming inoi'e from the en#or &p#ates the billing @&antit$4 so that the '&stomerbilling #o'&ment 'an onl$ be 'reate# after entering the inoi'e from the en#or.

$ Prere%#isites

$.1 aster "ata and &rgani'ational "ata

"efa#lt al#es

Essential master an# organi8ational #ata +as 'reate# in $o&r ERP s$stem #&ring theimplementation phase4 s&'h as the #ata that refle'ts the organi8ational str&'t&re of $o&r'ompan$ an# master #ata that s&its its operational fo'&s4 for eample4 master #ata for materials4en#ors4 an# '&stomers.

)he b&siness pro'ess is enable# +ith this organi8ationspe'ifi' master #ata4 eamples of +hi'h

are proi#e# in the net se'tion.

dditional "efa#lt al#es

o& 'an test the s'enario +ith other SAP %est Pra'ti'es #efa&lt al&es that hae thesame 'hara'teristi's.

he' $o&r SAP E s$stem to fin# o&t +hi'h other material master #ata eists.

Using *o#r &wn aster "ata

o& 'an also &se '&stomi8e# al&es for an$ material or organi8ational #ata for+hi'h $o& hae 'reate# master #ata. For more information abo&t ho+ to 'reatemaster #ata4 see the :aster Data Pro'e#&res #o'&mentation.

(se the follo+ing master #ata in the pro'ess steps #es'ribe# in this #o'&ment

aster + &rg. "ata al#e aster + &rg. "ata "etails Co,,ents

:aterial H10 )ra#ing Goo# for reg&lar )ra#ing*:RP planning- +ith item 'ategor$gro&p %,A

no Serial no.- no atch

:aterial H13 )ra#ing Goo# for reg&lar )ra#ing

*reor#er point planning- for Reg.)ra#ing *:RP planning- +ith item'ategor$ gro&p %,A

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aster + &rg. "ata al#e aster + &rg. "ata "etails Co,,ents

no Serial no.- no atch

Sol#to part$ 100000 &stomer #omesti' 00 o& 'an test thes'enario &sing another#omesti' '&stomer.

Shipto part$ 100000 &stomer #omesti' 00

Pa$er 100000 &stomer #omesti' 00

Plant 1000*1100-

Storage ;o'ation 1030 510B0*1130 511B0-

Shipping Point 1000*1100-

Shipping Point 1000

Sales organi8ation 1000

Distrib&tion'hannel

10

Diision 10

ompan$ o#e 1000

$.$ /#siness Conditions

)he b&siness pro'ess #es'ribe# in this Business Process Documentation is part of a bigger'hain of integrate# b&siness pro'esses or s'enarios. As a 'onse@&en'e4 $o& m&st hae'omplete# the follo+ing pro'esses an# f&lfille# the follo+ing b&siness 'on#itions before $o& 'anstart going thro&gh this s'enario

/#siness Condition Scenario

o& hae 'omplete# all releant steps #es'ribe# inthe %&siness Pro'ess Do'&mentation Prereq.Process Steps (154).

Prere@. Pro'ess Steps *1?B-

$. oles

Use

)he follo+ing roles m&st alrea#$ hae been installe# to test this s'enario in the SAP ,et"eaer%&siness lient *,"%-. )he roles in this %&siness Pro'ess Do'&mentation m&st be assigne#to the &ser or &sers testing this s'enario. o& onl$ nee# these roles if $o& are &sing the ,"%interfa'e. o& #o not nee# these roles if $o& are &sing the stan#ar# SAP G(<.

Prere%#isites

)he b&siness roles hae been assigne# to the &ser +ho is testing this s'enario.

/#siness ole Technical Na,e Process Step

Emplo$ee*Professional(ser-

SAP,%PRE:P;EES

Assignment of this role is

ne'essar$ for basi' f&n'tionalit$.

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/#siness ole Technical Na,e Process Step

Sales A#ministrator

SAP,%PRSA;ESPERS,S reate )hir#Part$ Sales r#er4hange r#er C&antit$

P&r'haser SAP,%PRP(RHASERS Displa$ ;ist of P&r'haseRe@&isitions to be Assigne#4onert Assigne# Re@&isitionsto P&r'hase r#ers

P&r'hasing:anager

SAP,%PRP(RHASER: Approal of P&r'hase r#ers

A''o&ntsPa$able A''o&ntant

SAP,%PRAP;ER=S <noi'e erifi'ation Enter*>en#or- <noi'e

%illing A#ministrator

SAP,%PR%<;;<,GS %illing A''o&nts Re'eiable

"areho&seler

SAP,%PR"AREH(SE;ER=S Post Statisti'al Goo#s Re'eipt

$.2 "efining 3#eries for Personal &4ect 5or6list(P&5)

)he follo+ing @&eries m&st be #efine# to test this s'enario in the SAP ,et"eaer %&sinesslient *,"%-. o& onl$ nee# these @&eries if $o& are &sing the ,"% interfa'e. o& #o notnee# these @&eries if $o& are &sing the stan#ar# SAP G(<.

)he @&eries are ne'essar$ to a''ess rolespe'ifi' +orlists in the SAP ,et"eaer %&sinesslient *,"%-.

For more information abo&t the 'reation of @&eries4 see the se'tion reation ofC&eries in Personal be't "orlists *P";s- in the Quick Guide to mplementin!t"e S#P Best Practices Baseline Packa!e ($) #o'&ment.

1. A''ess the a'tiit$ 'hoosing the follo+ing naigation option

/#siness role "areho&se ler

*SAP,%PR"AREH(SE;ER=S-

/#siness role ,en# %are"ouse &ana!ement→ 'eceiin!→ Purc"ase rder

2. hoose the De*ine $e+ Quer, lin. A pro'ess template taes $o& thro&gh the in#ii#&alsteps. o& +or thro&gh the spe'ifie# steps an# #efine the follo+ing #ata.

3. For sele'ting the be't )$pe4mae the follo+ing entries

8ield na,e User action and!al#es

Co,,ent

Select -ect /,pe Goo#s re'eipt %$ sele'ting an obe'tt$pe4 $o& 'hoose one ofthe pre#efine# t$pes ofthe P";.

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Select an Existin! Quer, #s /emplate n5a o& 'an &se a templatefor the sele'te# be't)$pe if one eists.

B. hoose the $ext b&tton.

?. :aintain sele'tion 'riteria for $o&r @&er$ as re@&ire#


Co,,ent

0ompan, 0ode 1000I 1010

Plant 1000I 1100

6. >ia the Preie+ b&tton4 $o& 'an obtain a test ie+ of the list.

7. ,et to the Preie+ b&tton4 $o& fin# the 0riteria Personaliation lin +here $o& 'an sele'ta##itional fiel#s for the @&i' sear'h.

. hoose $ext .

!. :ae the follo+ing entries


Co,,ent

Enter Quer, Description All P&r'hasing

Do'&ments Rea#$ forGoo#s Re'eipt

Eample of C&er$

Des'ription

#ctiate Quer, Sele't 'he'bo toa'tiate the @&er$

Select 0ate!or, P&r'hasingDo'&ments

<f re@&ire#4 'reate a ne+'ategor$ b$ 'hoosing0reate $e+ 0ate!or,

10. hoose 2inis".

es#lt

o& 'an no+ pro'ess the s'enario Sales Processin! usin! /"ird Part, (+. S"ippin! $oti*ication)(13).

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Process &!er!iew TaleProcess Step 9:ternal

Processeference

/#sinessCondition

/#sinessole

Trans;actionCode

9:pectedes#lts

Create Third;Party Sales&rder

Sales A#ministrator

>A01 Sales or#er hasbeen 'reate#.

P&r'hasere@&isition hasbeengenerate#.

Change &rder3#antity(&ptional)

Sales A#ministrator

>A02 P&r'hase or#eris 'reate#.

)he s$stem'reates amessage for thep&r'hase or#era&tomati'all$.

"isplay ist ofP#rchasee%#isitions toe ssigned

P&r'haser :E?7

Con!ertssignede%#isitions to

P#rchase&rders

P&r'haser :E? Re@&isition is'onerte# toP&r'hase r#er

ppro!al ofP#rchase&rders

P&r'hasing:anager

:E2 P&r'hase r#eris approe#

Post Statistical<oods eceipt

"areho&seler

:<G Goo#s re'eipt isposte#

In!oice!erification=9nter (endor)In!oice

A''o&ntsPa$able A''o&ntant

:<R <noi'e is'reate#

OutgoingPayment

See AccountsPayable(outgoing payment)(158)scenario

Seescenario no.15

Seescenari o no.15

See scenariono. 15

/illing %illing A#ministrator

>F0B %illing is'reate#

IncomingPayment

AccountsReceivable

(157)

AccountsReceivable

Seescenari

o no.15

See scenariono. 15

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Process Step 9:ternalProcesseference

/#sinessCondition

/#sinessole

Trans;actionCode

9:pectedes#lts

losingOperations

Sales!Perio" #n"losingOperations($%&)

2 Process Steps

2.1 Creating Third;Party Sales &rder

Use<n this a'tiit$4 $o& 'reate a )hir#Part$ Sales r#er.

Proced#re

&ption 1= SP <raphical User Interface (SP <UI)

1. A''ess the transa'tion 'hoosing one of the follo+ing naigational options

SP 9CC ,en# 6o!istics → Sales and Distri-ution → Sales → rder → 0reate

Transaction code VA01

2. n the 0reate Sales rder7 nitial Screen4 mae the follo+ing entries an# 'hoose Enter

8ield na,e "escription User action and !al#es Co,,ent

rder /,pe OR or %DP R for fa'tor$ sale

%DP for #epot sale

Salesor!aniation

1000

Distri-utionc"annel

10

Diision 10

3. :ae the follo+ing entries


Sold8to part, 100000

P $um-er ORD-001

'eq. deli. Date <date>

Pricin! date <date>

&aterial <Material number>

rder quantit, 10

<ta <tem ategor$ YB1

hange the #efa&lt

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item 'ategor$ from%2 *3r# Part$ +5o

S,- to %1 *3r# Part$+ith S,-

Plant <Plant> :an&fa't&ring Plant1000

r Depot 1100.

B. hoose Enter .

?. <f ne'essar$4 'op$ the 'onfirme#@&antit$ #ate or 'hoose complete dl.

6. Go ba' to the 0reate Standard rder erie+ s'reen.

7. hoose Sae.

. :ae a note of the sales or#er n&mber .!. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-.

&ption $= SP Net5ea!er /#siness Client (SP N5/C) !ia /#siness ole

1. A''ess the transa'tion 'hoosing one of the follo+ing naigational options

/#siness role Sales A#ministrator

*SAP,%PRSA;ESPERS,S-

/#siness role ,en# Sales → 0ustomer 0ockpit → 0ustomer 0ockpit

2. :ae the follo+ing entries an# 'hoose Displa, 0ustomer


0ustomer $um-er 100000

3. n the 0ustomer 0ockpit s'reen4 sele't the follo+ing option


t"er #ctiities Create Order Sele't reate r#er fromthe DropDo+n :en&

B. n the 0reate Sales rder s'reen4 mae the follo+ing entries an# 'hoose 0ontinue


Sales Document /,pe OR or YBDP R for fa'tor$ sale

%DP for #epot sale

<f the Select S"ip8/o Part, #ialog bo #ispla$s4 sele't S"ip8/o Part, 133333 an#then 'hoose 9 .

?. n the Standard rder7 $e+ s'reen4 mae the follo+ing entries


P num-er ORD-001

'equested

deli.date

<date>

&aterial <Material number>

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rder Quantit, 10

tem cat. YB1

hange the #efa&lt item'ategor$ from %2 *3r#Part$ +5o S,- to %1 *3r#Part$ +ith S,-

Plant <Plant> :an&fa't&ring Plant 1000

r Depot 1100.

6. hoose Sae Document.

7. :ae a note of the sales or#er n&mber .

. hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn to S#P=ome *SAP ,et"eaer %&siness lient-.

es#lt

)he thir#part$ sales or#er has been 'reate#. A P&r'hase Re@&isition has been 'reate#a&tomati'all$. )he or#er 'onfirmation is onl$ pro'esse# +hen the p&r'hase re@&isition has been'onerte# into a p&r'hase or#er.

)he printo&t of the or#er 'onfirmation is ee'&te# a&tomati'all$ after the p&r'hasere@&isition has been transferre# to a p&r'hase or#er *see se'tion 0onert #ssi!ned'equisitions to Purc"ase rders4 see settings in SAP G(< transa'tion VV13 for

&tp&t )$pe %A00 an# #efa&lts in $o&r &ser settings in transa'tion !3-.

o& also hae the possibilit$ to start the printo&t man&all$ after $o& hae 'omplete# all the stepsof se'tion 0onert #ssi!ned 'equisitions to Purc"ase rders


SP 9CC ,en# 6o!istics → Sales and Distri-ution → Sales → rder → Displa,

Transaction code VA03

1. n the Displa, Sales rder7 nitial Screen> enter the or#er n&mber. From the men&4 'hoose

Sales Document ?@ssue utput to.

2. Sele't the line +ith the message t$pe B#33 .

3. hoose Print.

B. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-.




/#siness role ,en# Sales → Sales rders → Sales rder Processin! → Sales

Documents %orklist

1. From the #ctie Queries of the Sales rders 'ategor$4 'hoose the Searc" @&er$ (re*res" t"e

current quer, i* necessar,).

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<f the message &aintain more selection criteria #ispla$s4 'hoose S"o+ Quick0riteria &aintenance an# maintain the 'riteria a''or#ingl$4 for eample4 for the Sales

Do'&ment4 enter an asteris *J- an# 'hoose #ppl, .

2.

3. Sele't $o&r sales or#er an# 'hoose Sales Document in PD2 2ormat .

B. n the Print Preie+ s'reen4 'hoose Print .

?. hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn to S#P=ome *SAP ,et"eaer %&siness lient-.

2.$ Changing &rder 3#antity (&ptional)

Use<n this a'tiit$4 $o& 'hange the or#er @&antit$. )his step is optional.

Proced#re

1. A''ess the transa'tion 'hoosing one of the follo+ing naigation options


SP 9CC ,en# 6o!istics → Sales and Distri-ution → Sales → rder → 0"an!e

Transaction code VA0"




/#siness role ,en# Sales → Sales rders → Sales rder Processin! → 0"an!e Sales

rder

2. <n the rder fiel#4 enter the sales or#er n&mber from the preio&s step an# then 'hooseEnter .

3. hange the @&antit$ an# 'hoose Enter.

B. n the Standard rder7 Purc"ase rder Sc"edulin! s'reen4 'hoose 0omplete delier,.

?. hoose Sae.

6. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-

r

hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn to S#P=ome *SAP ,et"eaer %&siness lient-.

<f a P has not been 'reate# $et4 to 'onfirm the @&antit$ 'hange in the re@&isition4'hange the sales or#er +ith transa'tion VA0" *,"% b&siness role men&4 see

aboe-. Sele't the item an# 'hoose Sc"edule lines *or item. Do&ble'li' thes'he#&le line +ith the 'onfirme# @&antit$. hoose the Procurement tab4 an# then

'hoose Edit an# 'he' if the @&antit$ for the p&r'hase re@&isition has also been&p#ate#.

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es#lt

)he sales or#er @&antit$ has 'hange#. <f a P eiste#4 $o& hae 'hange# the P @&antit$.ther+ise4 $o& hae 'hange# the re@&isition @&antit$.

2. "isplaying ist of P#rchase e%#isitions to essigned

Use

)his a'tiit$ is performe# +hen $o& +ant to reie+ $o&r P&r'hase Re@&isitions an# assign themto a en#or.

Proced#re



SP 9CC ,en# 6o!istics ?@&aterials &ana!ement ?@Purc"asin! ?@Purc"ase

'equisition ?@2ollo+ on *unctions ?@ #ssi!n and Process

Transaction code ME#$


/#siness role P&r'haser

*SAP,%PRP(RHASERS-

/#siness role ,en#Purc"asin!

→

Purc"ase 'equisition →

Purc"ase'equisition → #ssi!n and Process 'equisitions

2. n the initial s'reen4 enter the follo+ing al&es


Plant <plant> Enter plant onl$ if $o& +ant to see$o&r &nassigne# re@&isitions b$that Plant.

3. <f not alrea#$ #efa&lte# to the in#i'ate# al&es4 in the Scope o* list fiel#4 enter A an# in the

Sort ndicator fiel#4 enter 1. <f $o& also +ant to see re@&isitions assigne# alrea#$4 'he' the

assigne# p&r'hase re@&isitions bo an# 'hoose Execute.

B. Sele't the re@&isition lines for $o&r material.?. hoose #ssi!n #utomaticall, . <f more than one en#or is assigne#4 in the #ialog bo4 sele't

the releant en#or.

6. hoose Sae.


r


es#lt

)he p&r'hase re@&isitions are assigne#.

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2.2 Con!erting ssigned e%#isitions into P#rchase&rders

Use

o& perform this a'tiit$ +hen $o& +ant to 'onert the assigne# re@&isitions into p&r'haseorders.

Proced#re




'equisition ?@2ollo+ on *unctions ?@ #ssi!n and Process

Transaction code ME#$


/#siness role P&r'haser

*SAP,%PRP(RHASERS-

/#siness role ,en# Purc"asin! → Purc"ase 'equisition → Purc"ase

'equisition → #ssi!n and Process 'equisitions

2. n the sele'tion s'reen4 sele't the #ssi!ned Purc"ase 'equisitions 'he'bo an# then'hoose Execute.

3. Sele't the re@&isition that $o& +ant to 'onert into a p&r'hase or#er an# 'hoose #ssi!nmenterie+ .

B. Sele't the line to be 'onerte# into a p&r'hase or#er.

?. hoose Process #ssi!nment . A #ialog bo #ispla$s +ith information on ho+ to 'reate ap&r'hase or#er. :ae 'hanges if ne'essar$I ho+eer4 #o not enter a p&r'hase or#ern&mberI the s$stem generates this n&mber internall$ +hen the pro'e#&re is finishe#.

6. hoose Enter.

7. n the 0reate Purc"ase rder s'reen4 if the #o'&ment oerie+ is not alrea#$ #ispla$e#4'hoose Document erie+ n.

. hoose the &, purc"ase requisitions sele'tion ariant.

!. Sele't the releant p&r'hase re@&isition an# 'hoose #dopt .

10. All the p&r'hase re@&isition information is 'opie# into the p&r'hase or#er. hoose Documenterie+ ** .

11. he' the ta 'o#e for the items an# if ne'essar$4 enter the ta 'o#e %E4 mae 'hanges in

the p&r'hase or#er4 an# 'hoose Enter .

12. hoose Sae.


r


es#lt

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)he s$stem generates a p&r'hase or#er.

2.> ppro!al of P#rchase &rders

Use

All the P&r'hase r#ers that re@&ire release b$ Release A&thori8ation personnel are liste# an#nee# to be approe#.

o& onl$ nee# a release 'o#e for P al&es that are larger than 2?000.00 <,R.

Proced#re




rder ?@'elease ?@0ollectie 'elease

Transaction code ME"&

2. n the 'elease (#pproe) Purc"asin! Documents s'reen4 in 'elease 0ode4 &se the#rop#o+n men& to sele't a release 'o#e. Sele't the 6ist +it" items 'he'bo.

o& nee# a release 'o#e for P al&es that are larger than 2?000.00 <,R.

3. hoose Execute.

B. A list of all Ps re@&iring release &n#er this release 'o#e is #ispla$e#.

?. Sele't the P line that $o& +ant to release.

6. )o release the P&r'hase r#er4 'hoose 'elease.

7. hoose Sae.

. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-.


/#siness role P&r'hasing :anager

*SAP,%PRP(RHASER:-

/#siness role ,en# Purc"asin! → #pproal → Purc"asin! Documents → 'elease

Purc"ase rder (=omepa!e)

1. <f ne'essar$4 'hoose Release 'o#e 31 (Purc"asin! &ana!er) an# 'hoose #ppl, *refresh the'&rrent @uer, i* necessar,).

2. n the #ll Purc"ase rders #+aitin! 'elease tab4 select ,our purc"ase order and c"oose'elease Purc"ase rder.

3. hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn to S#P=ome *SAP ,et"eaer %&siness lient-.

es#lt

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)he P is no+ release#I ho+eer4 the P ma$ nee# to be release# b$ m&ltiple people#epen#ing on its al&e *'&stomi8ing-. n'e the last person has release# the P4 the b&$er5planner 'an o&tp&t *print4 fa4 ED<- the P as ne'essar$. <f release#4 the #o'&ments printa&tomati'all$.

For printing han#ling an# the pro'essing of p&r'hase or#ers4 see %&il#ing %lo'Procurement +it"out Q&> Step 4.A Print Purc"ase rder.

2.? Posting Statistical <oods eceipt

Use

After the en#or has sent the shipping notifi'ation4 $o& post a statisti'al goo#s re'eipt.

Proced#re1. A''ess the transa'tion 'hoosing one of the follo+ing naigation options


SP 9CC ,en# 6o!istics → 6o!istics Execution → n-ound Process → Goods

'eceipt *or Purc"ase rder> rder> t"er /ransactions → Enter

Goods 'eceipt *or Purc"ase rder

Transaction code M'(O



$o *ield name(*irst *ield in t"emain screenarea)

())d* Re+eipt Sele't the a'tion fromthe inp&t help

$o *ield name(second *ield int"e mainscreen area)

Pur+,a*e Order Sele't the #o'&mentt$pe from the inp&thelp.

3. hoose Enter .

B. :ae the follo+ing entries


G' Goodsreceipt

101

2ield next toPurc"aserder

Pur+,a*e Order

%umber

?. hoose Enter .

6. <f ne'essar$4 'hange the @&antit$ in tem details *if open- or tem oerie+ .

7. Sele't the tem 9 'he'bo at the bottom of the s'reen4 an# 'hoose Enter.

. n the Excise noice tab4 at Hea#er Data4 mae the follo+ing entries.

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0apture Post Excise

inoice

apt&re K Post E'ise<noi'e on E'ise

A'tion

hoose $o Excise Entr, fromthe inp&t help. <noi'e

!. hoose Post .

10. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-.




/#siness role ,en# %are"ouse &ana!ement → 'eceiin! → Purc"ase rder

1. Sele't the @&er$ #ll Purc"asin! Documents 'ead, *or Goods 'eceipt .

2. Enter the releant sear'h 'riteria. hoose #ppl, *refresh the '&rrent @&er$ if ne'essar$-.3. Sele't $o&r p&r'hase or#er an# 'hoose 0reate &aterial Document.

B. n the Goods 'eceipt Purc"ase rder s'reen4 if ne'essar$4 on the Quantit, tab4 'hange the@&antit$ .

?. Sele't the tem 9 'he'bo at the bottom of the s'reen4 an# 'hoose Enter.

6. n the Excise noice tab4 at Hea#er Data4 mae the follo+ing entries.


0apture Post Excisenoice

apt&re K Post E'ise<noi'e on E'ise A'tion

hoose $o Excise Entr, fromthe inp&t help.

7. hoose Post .

. hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn to S#P=ome *SAP ,et"eaer %&siness lient-.

es#lt

)he s$stem generates a material #o'&ment.

)o ie+ the material #o'&ment in SAP G(<4 &se transa'tion 'o#e MB#1 *or men&

path 6o!istics ?@&aterials &ana!ement ?@nentor,

&ana!ement ?@Enironment ?@6ist Displa,s ?@&aterial Documents-.

)o ie+ the material #o'&ment in ,"%4 &se men& path %are"ouse

&ana!ement ?@&aterial Documents-4 an# then sele't the material #o'&ment an#

'hoose Displa, &aterial Document .

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2.7 9ntering In!oice

Use

<n this a'tiit$4 $o& enter an inoi'e.

Proced#re



SP 9CC ,en# 6o!istics → &aterials &ana!ement → 6o!istics noice

Ceri*ication → Document Entr, → Enter noice

Transaction code M'RO


/#siness role A''o&nts Pa$able A''o&ntant

*SAP,%PRAP;ER=S-

/#siness role ,en# #ccounts Pa,a-le → Postin! → noices → Enter ncomin! noice

+ P 'e*erence



0ompan, 0ode 1000 ,"% hoose entr$from the inp&t help.

/ransaction 'n)i+e hoose entr$ fromthe inp&t help.

noice date <enter date

dd.mm.////>

hoose Enter

Purc"aserderSc"edulin!a!reement

<pur+,a*e )rder

number r)m prei)u*

*tep*>

n tab page Preferen'e in lo+ers'reen area

3. hoose Enter .

B. "ith the p&r'hase or#er information #ispla$e#4 enter the inoi'e amo&nt in'l&#ing taes4 an#

sele't the 0alculate tax 'he'bo. hoose the appropriate tax code.

?. hoose Post .


r


es#lt

)he s$stem generates a logisti's inoi'e an# an a''o&nting #o'&ment.

2.@ Posting &#tgoing Pay,ent

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cco#nts Payale (1>@)

Use<n this a'tiit$4 $o& post the o&tgoing pa$ment.

Proced#re

(sing the master #ata from this #o'&ment4 'omplete all the a'tiities #es'ribe# in the BusinessProcess Documentation of the s'enario #ccounts Pa,a-le (15) *Se'tions Post Pa,mentssin! t"e Pa,ment Pro!ram an# Post &anual ut!oin! pa,ment -.

2.A /illing

Use<n this a'tiit$4 $o& han#le billing.

Proced#re


1. A''ess the transa'tion 'hoosing the follo+ing naigation option

SP 9CC ,en# 6o!istics → Sales and Distri-ution → Billin! → Billin!

Document → Process Billin! Due 6ist

Transaction code V02

2. Enter the releant sear'h 'riteria4 #esele't the Delier,8'elated 'he'bo4 sele't the rder8'elated 'he'bo4 an# then 'hoose Displa,Bill6ist *F-.

3. Sele't the releant ro+4 an# 'hoose ndiidual Billin! Document .

B. Do&ble'li' the item4 an# on the 0onditions tab4 'hoose the nsert 'o+ b&tton4 mae thefollo+ing entries4 an# 'hoose Enter


0n/, A

#mount Enter t,e Am)unt Enter the <np&t baseal&e4 +hi'h 'reate#in P*B.B step-

?. hoose Sae.

6. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-.


1. A''ess the transa'tion 'hoosing the follo+ing naigation option

/#siness role %illing A#ministrator

*SAP,%PR%<;;<,GS-

/#siness role ,en# Sales → Billin! → Billin! %orklist

2. n the Billin! s'reen4 'hoose the Billin! Due 6ist tab *refresh the '&rrent @&er$ if ne'essar$-.

3. Enter the releant sear'h 'riteria4 s&'h as the Sales r!. LSales rgani8ationM4 for eample410004 an# sele't the rder8'elated 'he'bo. hoose #ppl, .

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B. Sele't the lines +ith the sales #o'&ments $o& +ant to bill an# then 'hoose ndiidual Billin!Document .

?. Do&ble'li' the item4 an# on the 0onditions tab4 'hoose the nsert 'o+ b&tton4 mae the

follo+ing entries4 an# 'hoose Enter 8ield na,e "escription User action and !al#es Co,,ent

0n/, A SS

#mount Enter t,e Am)unt Enter the <np&t baseal&e4 +hi'h 'reate#in P*B.B step-

6. hoose Sae.

7. hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn to S#P=ome *SAP ,et"eaer %&siness lient-.

es#lt)he s$stem generates an inoi'e for billing.

)he printo&t of the inoi'e is ee'&te# a&tomati'all$ an# imme#iatel$ *see settingsin transa'tion VV33 for &tp&t )$pe RD00 an# #efa&lts in $o&r &ser settings in

transa'tion !3-.

o& also hae the possibilit$ to start the printo&t man&all$


SP 9CC ,en# 6o!istics → Sales and distri-ution → Billin! → Billin!

document → Displa,

Transaction code V03

1. At the Displa, Billin! Document 4 go to transa'tion V03. From the men&4 'hoose Billin!

document ?@ssue utput to.

2. Sele't the line +ith the message t$pe 'D33 .

3. hoose Print .

B. hoose Back to ret&rn to the S#P Eas, #ccess s'reen *SAP G(<-.



*SAP,%PR%<;;<,GS-

/#siness role ,en# Sales → Billin! → 0"an!e Billin! Document

1. Enter the billing #o'&ment n&mber.

2. hoose &enu F → Billin! document → ssue utput /o.

3. Sele't the releant o&tp&t an# 'hoose Print .

B. hoose Exit *S"i*t:2;- an# 'onfirm the Business client message +ith <es to ret&rn toS#P =ome *SAP ,et"eaer %&siness lient-.

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> 8ollow;#p Processes

o& hae finishe# all the a'tiities that are part of the b&siness pro'ess #es'ribe# in this#o'&ment.

)o a''omplish the s&bse@&ent a'tiities of this b&siness pro'ess4 an# &sing the master #atafrom this #o'&ment4 'arr$ o&t the pro'ess steps #es'ribe# in one or more of the follo+ings'enarios.

cco#nts ecei!ale (1>7)

Use

<n this a'tiit$4 $o& post the in'oming pa$ment.

Proced#re

(sing the master #ata from this #o'&ment4 'omplete all the a'tiities #es'ribe# in the BusinessProcess Documentation of the s'enario #ccounts 'eceia-le (15) *Se'tions Post Pa,mentsusin! #utomatic Pa,ments Pro!ram4 Post ncomin! Pa,ment *rom 0ustomer &anuall, 4 #utomatic 0learin! o* open items in customer accounts4 &anual 0learin! o* pen items incustomer accounts-.

Sales= Period 9nd Closing &perations ($0) (optional)

Use

)his s'enario #es'ribes the 'olle'tion of perio#i' a'tiities s&'h as #a$ en#ing a'tiities4 or legalre@&irements lie <ntrastat an# Etrastat reporting.

Proced#re

(sing the master #ata from this #o'&ment4 'omplete all the a'tiities #es'ribe# in the BusinessProcess Documentation of the s'enario Sales7 Period End 0losin! perations (3;) *Se'tions'eie+ ncomplete SD Documents (delieries)4 'eie+ Sales Documents -locked *or -illin! 4'eie+ 6o! o* collectie inoice creation-.

? ppendi:

?.1 e!ersal of Process Steps

<n the follo+ing se'tion4 $o& 'an fin# the most 'ommon reersal steps4 +hi'h allo+ $o& toreerse some of the a'tiities #es'ribe# in this #o'&ment.

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Create Third;Party Sales &rder

Transaction code (SP <UI) >A01

e!ersal 'eect Sales rder Document




/#siness role ,en# Sales → Sales rders → Sales rder

Processin! → 0"an!e Sales rder

Co,,ent Go to transa'tion >A02 an# follo+ the men& path

Sales Document → Delete or 'hoose 'eect

document an# sele't appropriate reason for aree'tion of all items or go to tab strip 'eason *or

'eection an# sele't appropriate ree'tion reasonfor sele'te# items.

Change &rder 3#antity (&ptional)


e!ersal 0"an!e rder Quantit,



*SAP,%PRSA;ESPERS,S-/#siness role ,en# Sales → Sales rders → Sales rder

Processin! → 0"an!e Sales rder

Co,,ent Go to transa'tion >A02 an# 'hange @&antit$ asre@&ire#.

"isplay ist of P#rchase e%#isitions to e ssigned

Transaction code (SP <UI) :E?7

e!ersal 0ancel #ssi!nment

Transaction code (SP <UI) :E?7

/#siness role %&$er

*SAP,%PRP(RHASERS-

/#siness role ,en# Purc"asin! → Purc"ase 'equisitions → Purc"ase

'equisitions → #ssi!n and Process Purc"ase

'equisitions

Co,,ent Go to transa'tion :E?7 an# sele't the #ssi!ned purc"ase requisitions fiel#. From the res&lts4 sele'tthe releant an# 'hoose 0ancel #ssi!nment.

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Con!ert ssigned e%#isitions to P#rchase &rders

Transaction code (SP <UI) :E?

e!ersal Set Delier, 0ompleted ndicator

Transaction code (SP <UI) :E22,

/#siness role %&$er

*SAP,%PRP(RHASERS-

/#siness role ,en# Purc"asin! → Purc"ase rders → Purc"ase rders

Co,,ent <n ,":%4 sele't $o&r p&r'hase or#er an# 'hooseEdit Purc"ase rder

o& 'annot #elete p&r'hase or#ers. o& 'an onl$ setthe Delier, 0ompleted ndicator as follo+s

Go to transa'tion :E22n an# enter the releantp&r'hase or#er. n item leel there is a tab strip'alle# Delier,H mar the fiel# Deli. compl. for ea'hitem an# then sae $o&r res&lt.

ppro!al of P#rchase &rders

Transaction code (SP <UI) :E2

e!ersal 0ancel 'elease o* Purc"ase rder

Transaction code (SP <UI) :E2

/#siness role P&r'hasing :anager *SAP,%PRP(RHASER:-

/#siness role ,en# Purc"asin! → #pproal → Purc"asin!

Documents → 'elease Purc"ase rder I 6ist

Co,,ent Go to transa'tion :E24 enter the release 'o#e $o&+ish to 'an'el an# sele't the 0ancel 'elease fiel#.Sele't the releant p&r'hase or#er an# 'hoose0ancel 'elease. Sae $o&r res&lts.

Post Statistical <oods eceipt

Transaction code (SP <UI) :<G

e!ersal 0ancel Goods 'eceipt

Transaction code (SP <UI) :<G



/#siness role ,en# %are"ouse &ana!ement → 0onsumption and

/rans*ers → t"er Goods &oement

Co,,ent Go to transa'tion :<G4 sele't #31 8 Goods 'eceipt an# '31 8 Purc"ase rder from #rop#o+ns. Enterthe P&r'hase r#er ,&mber for +hi'h $o& +ant to'an'el the goo#s re'eipt. hange the moement

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Post Statistical <oods eceipt

t$pe to 13 8 G' *or P reersal and press Enter.n &aterial tab4 in lo+er se'tion4 'he' tem 9 bo

an# sae.

In!oice !erification= 9nter (endor) In!oice

Transaction code (SP <UI) :<R

e!ersal 'eerse noice Document

Transaction code (SP <UI) :<R6

/#siness role A''o&nts Pa$able A''o&ntant

*SAP,%PRAP;ER=S-

/#siness role ,en# #ccounts Pa,a-le → 'eportin! → noice erie+

Co,,ent SAP G(< Go to transa'tion :<R6 an# sele't thereleant en#or inoi'es b$ appl$ing the appropriatesele'tion 'riteria. From the res&lts4 sele't thereleant ro+4 an# #o&ble'li' the #o'&ment n&mber.

hoose noice document → 'eerse. Sele't a

reersal reason an# a posting #ate in the #ialog bo.,"% Sele't the releant line an# 'hoose 'eerseDocument

/illingTransaction code (SP <UI) >F0B

e!ersal 0ancel Billin! document

Transaction code (SP <UI) >F11


*SAP,%PR%<;;<,GS-

/#siness role ,en# Sales → Billin! → 0"an!e Billin! Document

Co,,ent Go to transa'tion >F114 enter the releant billing#o'&ment n&mber4 'hoose Enter> an# sae $o&r

res&lt. An inoi'e 'an'ellation #o'&ment has been'reate# balan'ing the original inoi'e.

?.$ SP 9P eports

Use

)he table belo+ lists the reports that $o& 'an &se to obtain a##itional information on thisb&siness pro'ess.

o& 'an fin# #etaile# #es'riptions of the in#ii#&al reports in the follo+ing %PD#o'&ments4 +hi'h proi#e a 'omprehensie 'ompilation of all important reports

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• Finan'ial A''o&nting S#P E'P 'eports #ccountin! (1)

• ;ogisti's Pro'esses S#P E'P 'eports *or 6o!istics ()

,ote that the #es'riptions of some reports that are an in#ispensable part of the pro'ess flo+ ma$be lo'ate# #ire'tl$ in the se'tion +here the$ belong.

eports

eport title Transactioncode (SP<UI)

/#siness role(N5/C)

/#siness role,en# (N5/C)

Co,,ent

;ist of Salesr#ers

>A0? "areho&se :anager "areho&se :anager *SAP,%PR"AREH(SE:A,AGER :-

%are"ouse

&ana!ement →

nentor,

0ontrol → Stock

erie+

A list of allsele'te# salesor#ers is#ispla$e#.

;ist %illingDo'&ments

>F0? Sales :anager *SAP,%PRSA;ESPERS,:-

Sales → Sales

rders →

'eports → 6ist

Billin!Documents

A list of allsele'te# billing#o'&ments is#ispla$e#.

P&r'haseRe@&isition per A''o&nt Assignment

:E?= P&r'hasing :anager *S#PJ$BP'JP'0 =#SE'J&)

Purc"asin! → 'e

portin! →

Purc"asin!Document

Ealuation →

'equisitions -, #ccount #ssi!nment

A list ofp&r'hasere@&isitions4+hi'h areassigne# to asales or#er

P&r'haser#ers b$ A''o&nt Assignment

:E2= P&r'hasing :anager (S#PJ$BP'JP'0 =#SE'J&)

Purc"asin! →

'eportin! →

Purc"asin!Document

Ealuation →

Purc". rders -, #ccount #ssi!nment

A list ofp&r'haseor#ers4 +hi'hare assigne# toa sales or#er

<n'omplete SD

Do'&ments

>.02 Sales :anager

*SAP,%PRSA;ESPERS,:-

Sales → Sales

rders →

'eports → 6ist o*

ncomplete Salesrders

A list of all

in'omplete#o'&mentsbase# on thespe'ifie#sele'tion'riteria is#ispla$e#.

?. Used 8or,s

Co,,on8or, Na,e

8or, Type Used in Process Step &#tp#tType

Technical Na,e

Sales r#eronfirmation

SmartForm reate )hir#Part$ Salesr#er

%A00 %<,SDR

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P&r'haser#er

SmartForm onert Assigne# Re@&isitionsinto P&r'hase r#ers

,E( %<,::P

Sales

<noi'e

SmartForm Enter <noi'e RD00 %<,SD<,>

?.2 8re%#ently s6ed 3#estions

3#estions nswers

Ho+ 'an < 'reate a thir#part$ '&stomer ret&rn +ithreferen'e to the originalsales or#erN

(nfort&natel$4 it is not possible to #o this b$ 'reating a'an'ellation thir#part$ or#er +ith regar# to the original salesor#er. o& 'an ho+eer #o this man&all$ b$ 'reating a re#it:emo Re@&est for the '&stomer.

107_ERP607_BPD_EN_IN

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Transcript of 107_ERP607_BPD_EN_IN