10736 How to Avoid Losing Your Federal-Aid Funding on ...APWA 2016 PWX 8/27/2016 2 What We Will...

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APWA 2016 PWX 8/27/2016 1 How to Avoid Losing Your Federal-Aid Funding on Local Public Agency (LPA) Projects Resources For Local Public Agencies If you see this in the following slides, we have you covered. Over 100 video’s 58 minutes each http://www.fhwa.dot.gov/federalaidessentials/

Transcript of 10736 How to Avoid Losing Your Federal-Aid Funding on ...APWA 2016 PWX 8/27/2016 2 What We Will...

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How to Avoid Losing Your Federal-Aid Funding on Local Public Agency (LPA) Projects

Resources For Local Public Agencies

If you see this              in the following slides, we have you covered.

Over 100 video’s 5‐ 8 minutes each

http://www.fhwa.dot.gov/federal‐aidessentials/

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What We Will Cover

3 Topic areas:•Construction•Right‐of‐Way•Design

ConstructionHow to Avoid Losing Your Federal-Aid Funding on Local

Public Agency (LPA) Projects

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Buy America (BA) Requirements

• Buy America – BA • A domestic manufacturing process for any steel or iron products (including protective coatings) that are permanently incorporated in any project funded under Title 23

• Section 1518 of MAP‐21 has modified 23 U.S.C. 313 to require Buy America on the basis of a contract’s associated NEPA document. 

• On or after October 1, 2012, if any contract to construct a portion of the NEPA project is or has been funded under Title 23, all contracts, irrespective of funding source, are subject to BA. (including utilities and RxR)

• Minimal Use = 0.1% (contract value) or $2500

National Environmental Policy Act (NEPA)

National Environmental Policy Act ‐ NEPA• Initially obtaining proper environmental clearance

• Implementing all mitigation commitments – 23 CFR 635.309

• Minimizing possible soil erosion and water pollution as a result of highway construction operations.

• Appropriate measures have been included in the PS&E to ensure that conditions and commitments made in the development of the project to mitigate environmental harm will be met. 

• Noise abatement measures which are reasonable and feasible are incorporated into the plans and specifications to reduce or eliminate the noise impact

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Americans with Disabilities Act (ADA)

•American Disabilities Act – ADA• Identifying and installing ADA facilities on public R/W

• Alteration or Maintenance• Tolerances – None allowed to exceed “Min” or “Max”

• Values must meet stated requirements• Do NOT cut a project short to avoid ADA • Address ADA in work zones

Pavement Treatment Types:(Maintenance vs. Alteration)

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Pavement Treatment Types:(Maintenance vs. Alteration)

Consultant Qualification Based Systems (QBS)

• Consultants Qualification Based System ‐ QBS • Engineering and Design Related Services• Consultants are procured (first selected) on quality, then negotiation

• Brooks Act • Defined as “Program management, construction management, feasibility studies, preliminary engineering, design, engineering, surveying, mapping or architectural related services”

• Limits length of on‐call to 5 years and requires total price

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Responsible Charge

Responsible Charge ‐ RC• A full‐time employed employee is in responsible charge for administering the project. No consultants!

• All Federal requirements including those in 23 CFR 635 Subpart A must be met on work performed under a contract awarded by an LPA;

• Force account work must be in full compliance with 23 CFR 635 Subpart B; 

• The LPA must be adequately staffed and suitably equipped to undertake and satisfactorily complete the work

Documentation

Documentation• Record retention required for 3 years “after” FHWA final voucher / close‐out

• OVERALL: Waste, Fraud  and  Abuse

More Info: Avoiding Waste and Abuse, and Detecting Fraud

http://www.fhwa.dot.gov/federal‐aidessentials/catmod.cfm?id=114

Contractor Force Account http://www.fhwa.dot.gov/federal‐aidessentials/catmod.cfm?id=112

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Right-of-Way (ROW)How to Avoid Losing Your Federal-Aid Funding on Local

Public Agency (LPA) Projects

Protect Your Federal Funds

Know Your  ROW Manual

Great Customer Service

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Always remember to….

• Give property owner the opportunity to accompany the appraiser

• Offer Fair market Value based on an appraisal

• Give the owner a written offer• Give owner a reasonable opportunity to consider offer 

• Offer to purchase uneconomic remnant 

You Must:

•Reimburse property owners for their incidental expenses

•Offer to buy buildings, structures, other improvements

•Not coerce property owners in to signing

•Negotiate in good faith 

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It is Necessary To:

•Give Displacees 90 day assurance•Offer Advisory Services• Explain relocation eligibility• Explain relocation entitlements, moving payments, comparable replacement housing 

Mandatory Requirements

• Take inventory and monitor moves

• Do DSS inspections• Allow tenants to choose the Down Payment supplement

• Provide justification for last resort housing • Charge no more than Fair market rent on lease‐backs

• Reinvest money from surplus in to Title 23 eligible projects 

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Do It Right The First Time….

If you cut corners, to save time, you may lose your money …..

Follow the Uniform Act!

A Few More Things…

•Complete NEPA  before  purchasing 

•Protect your money during advance acquisitions, follow the Uniform Act

• If you are not sure, ask for help from your State DOT or FHWA Division Office! 

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Geometric DesignHow to Avoid Losing Your Federal-Aid Funding on Local

Public Agency (LPA) Projects

Adopted Standards for Design

23 CFR 625 adopts the following geometric design standards for projects on the NHS:

• AASHTO Green Book (2011)• AASHTO Interstate Standards (2005)• 23 CFR 625.3(f) allows for approval of design exceptions when standards are not met

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• The AASHTO Policy on Geometric Design of Highways and Streets is the geometric design standard for some but not all Federal‐aid projects

The Green Book Is Flexible

Other Standards Are Not As Flexible

American with Disabilities Act Accessibility Guidelines

Manual on Uniform Traffic Control Devices

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Project Type

Pro

ject

Lo

cati

on

New Construction/ Reconstruction

3R (resurfacing, restoration and rehabilitation)

Preventive Maintenance

InterstateState DOT Approved

Requirements

NHS FreewayState DOT Approved

Requirements

NHS (Non-Freeway)

State DOT Approved

Requirements

Non-NHS State DOT Approved Requirements

Revised Controlling Criteria

1. Design speed

2. Lane width

3. Shoulder width

4. Bridge width

5. Horizontal alignment curve radius

6. Superelevation Rate

7. Vertical alignment

8. Maximum Grade

9. Stopping sight distance

10. Cross slope

11. Vertical clearance

12. Horizontal clearance

13. Design Loading Structural capacity

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Changes to the “13 Controlling Criteria”

Revisions based on:• NCHRP Report 783: Evaluation of the 13 Controlling Criteria for Geometric Design

• Examined safety and operational impact of controlling criteria

• Some have more direct impact than others

• Context matters: high‐ vs low‐speed

• Consistent with Performance Based Practical Design (PBPD)

Application of Controlling Criteria

All NHS Roadways:• Design Speed• Design Loading• Structural Capacity

Interstate highways, other freeways, and roadways with design speed ≥ 50 mph (NHS):• Lane Width

• Shoulder Width

• Horizontal Curve Radius

• Superelevation Rate

• Maximum Grade

• Stopping Sight Distance

• Cross Slope

• Vertical Clearance

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Design Exception Documentation

• 23 CFR 625.3(f) allows for approval of design exceptions on project basis

• Exceptions are required for projects on the NHS when the controlling criteria are not met

• If STA has assumed the responsibility through a Stewardship and Oversight agreement, they act on behalf of FHWA

Design Exception DocumentationShould Include:

• Specific design criteria not met• Existing roadway characteristics• Alternatives considered• Comparison of safety and operational performance, along with other factors

• Proposed mitigation measures• Compatibility with adjacent sections• Additional requirements for design speed and design loading structural capacity exceptions.

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Americans with Disabilities Act (ADA) of 1990

• A civil rights statute• Prohibits discrimination against people with disabilities in all aspects of life, including transportation.

• DOJ Is Primary Federal ADA Implementing Agency 

• USDOJ has designated USDOT as the federal agency responsible for overseeing and implementing ADA compliance in PROW

• FHWA’s Responsibility:  The implementation of ADA pedestrian access requirements.

Title II - State and Local Governments

Basic Requirement:

• Must ensure that individuals with disabilities are not excluded from programs, services, and activities (pedestrian facilities are an example of a program)

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Americans with Disabilities Act Program / Section 504 of the Rehabilitation Act of 1973

The primary purpose of FHWA’s Americans with Disabilities Act (ADA) / Section 504 program is to ensure that pedestrians with disabilities have the opportunity to use the transportation 

system in an accessible and safe manner.

Accessibility RequirementsSection 504 and the ADA

Section 504 of the Rehabilitation Act of 1973 requires…..

• Recipients and sub‐recipients of Federal aid, that are responsible for roadways and pedestrian facilities, do not discriminate on the basis of disability in any highway transportation program, activity, service or benefit provided to the general public.

FHWA’s Responsibility:  The implementation of pedestrian access requirements from Section 504.

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DOJ ADA Title II Regulations Require State And Local Governments To:

• Complete a self‐evaluation of all facilities

• Develop & post of an ADA Policy Statement

For public entities with 50 or more employees*:

• Designate an ADA Coordinator• Develop & post Grievance/Complaint Procedures

• Develop a Transition Plan* No employee threshold under Section 504 regulations

Transition Plans:

• Address structural changes to existing facilities needed to achieve program accessibility

• Identify/list physical obstacles and their location • Provide a schedule for making the access modifications (must go beyond repairs made as part of road capital improvement program)

• Describe the methods the entity will use to make the facilities accessible

• Name/position of the official who is responsible for implementing the Transition Plan (usually high level)

• Require public input

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Developing a Transition Plan

Development will require:• Commitment of resources• Coordination with other entities (LPA, transit, etc.)

• Periodic updating• Refer to NCHRP 20‐7(232): ADA Transition Plans: A Guide to Best Management Practices http://apps.trb.org/cmsfeed/TRBNetProjectDisplay.asp?ProjectID=1247

Facilities in PROW

Design and construction standards apply to:

• Sidewalks• Curb ramps• Crosswalks• Signals• Bus stops• On‐street parking

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What Standards Apply to the Public Right-of-Way?

1.2004 ABA/ADAAG• Written for Buildings and Sites (sites can be levelled)• Covers basic features also found in the right of way• Walkways (width, slopes, surfaces, etc.)• Curb ramps• Adopted by DOT in 2006, with modification to require detectable warnings

• Adopted by DOJ in 2010 – “2010 ADA Standards”

2.2011 Draft PROWAG• Written for ROW projects (considers terrain)• Covers most features found in public ROW, including shared‐use paths (added by 2013 SNPRM)

• Final PROWAG expected in 2017

Choosing A Standard

Agency Choice• Follow ADAAG & use PROWAG as supplement for issues not covered by ADAAG

• Adopt draft PROWAG as ‘equivalent facilitation’

Key Points• Don’t ‘cherry‐pick’ from both guidelines• Entities have broad obligation not to   discriminate, even if there’s no specific standard

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Application of Standards

•New Construction•Alteration of Existing Facilities•Maintenance

•Work Zones

Attention to Design and Construction Detail

• Recommended maximum grade to allow for construction tolerance – 7.1% 

• Maximum grade – 8.3%• Least slope possible is preferred• When “chasing grade,” curb ramp length need not exceed 15’, but slope must be uniform (PROWAG)

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Reminders…

• Are new/replacement pedestrian signals accessible (APS)?

• Are push buttons accessible and placed in accordance with MUTCD?

• Is access to transit provided?• Does temporary traffic control plan address accessibility?

• New parking spaces in PROW?• Make sure construction signage, etc. doesn’t render sidewalk inaccessible

Accessibility Requirements in the Public Right-of-Way

Pedestrian facilities, when provided, must be accessible (28 CFR 35.149 – 35.151)

Remember: 

• Law does not require entities to provide pedestrian facilities

• Existing facilities must provide Program Access [28 CFR 35.150]

• All NEW work must be accessible to/usable by people with disabilities, unless structurally impracticable [rare – 28 CFR 35.151(a)]

• All ALTERED work must be accessible to/usable by people with disabilities to the maximum extent feasible [28 CFR 35.151(b)]

• Accessible features must be maintained [28 CFR 35.133]

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Resources For Local Public Agencies

Over 100 video’s 5‐ 8 minutes each http://www.fhwa.dot.gov/federal‐aidessentials/

ROW Resources

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Questions?

George Merritt

404‐562‐3911

[email protected]

Michele Palicka

404‐562‐3918 

[email protected]