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CE - 149/2014-15/NCTPSTENDER SPECIFICATION ABSTRACT

(TWO PART)For and on behalf of TANGEDCO, sealed tenders are invited in duplicate under Open Tender TwoPart system for the procurement of the following materials.

01. Scope SUPPLY, TESTING AND COMMISSIONING OF HYDRAULIC OILCENTRIFUGE FILTERING SYSTEM FOR BOOM LUFFINGHYDRAULIC POWER PACKS IN ECHS STACKER /RECLAIMER

02. Place of Delivery North Chennai Thermal Power Station, Chennai 600 120.03. Specification No CE- 149/ 2014-15/NCTPS04 Type of Tender Open Tender (Two Part)05. Earnest Money Deposit Rs. 59,000/-

(Rupees Fifty nine thousand only)

(The exempted categories of tenderers as given in clause4.03 of Section I should submit (i) Attested and valid copyof Registration Certificate/Acknowledgement forEntrepreneur Memorandum Part II (ii) Undertaking as perAnnexure (VI) on a Stamp Paper of value Rs.80/-.Otherwise the offer furnished will be summarily rejected)

06. Date of Commencement

for Sale of TenderSpecification

22.7.2014 Onwards

07. Places of submission andOpening of Tender

1) Office of the Superintending Engineer/P&A/NCTPS,Chennai- 600 120.2) Office of the Chief Engineer/Mechanical ThermalStations, TANGEDCO, Chennai 600 002.It is the discretion of the bidders to choose any one of theabove two places and not anywhere else, for submittingtheir bids. Bids will be opened simultaneously at both theplaces.

08. Date & Time of closing thesale of Tender

On 5.8.2014 @ 14.00 Hrs.

09. Last Date & Time ofSubmission of Tenders

On 6.8.2014 upto 14.00 Hrs. at both places

10. Due Date & Time ofOpening of Tender

On 6.8.2014 @ 14.30 Hrs . at both places. (If the due datehappens to be a declared holiday, the tenders will bereceived and opened on the next working day)

11. Cost & Sources ofavailability of TenderSpecification

1. Free of Cost If Specn. is downloaded from the following websites.

a) www.tangedco.gov.in b) www.tenders.tn.gov.in

2. Rs. Rs.5,000/- If specn. is to be purchased from the O/o.SE/P&A/

NCTPS/Chennai-120.Note: Rs.100/- to be paid in addition to the above cost if

specn. is required by post. The Specification cost plus postage plus ST whichever isapplicable shall be paid by Crossed Demand Draft/Bankers cheque drawn in favour of SE/P&A/NCTPS/Chennai-120 Payable at Chennai)

12. Bid Qualifying Requirements :-1. The Bidder should have experience in supply, testing and commissioning of hydraulicoil centrifuge filtering system for Boom luffing hydraulic power packs in stacker orreclaimer /stacker for 2000 T/Hr capacity conveyor of Coal Handling Plant within thelast ten years from the date of tender opening to any one of the Thermal PowerStations of TANGEDCO/ TNEB/PSU/ OSEBs/ Government Organization/ GovernmentUndertaking in their own name for a value not less than Rs.14,76,000/- in a single order.

2. The bidder should furnish performance certificate from end user for the aboveexecuted order. In case the bidder executed order to TANGEDCO /TNEB, theperformance Certificate from enduser will be obtained by tender inviting authority.3. The bidders annual turnover should be not less than Rs.14.76 Lakhs in any one of thelast 3 financial years (2011-12, 2012-13 & 2013-14). In case of companies registeredunder companies act, the copy of the Audited Financial statements like Profit and LossAccount and Balance Sheet may be furnished and in case of others, the Annualturnover certified by the Chartered Accountant should be furnished.

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The bidder can also furnish attested copy of the Income Tax Return field by thebidders / attested copy of STCC / attested copy of enlistment certificate issued by NSICcontaining turnover details towards documentary evidence to meet Annual turnovercriteria.4. Necessary attested documentary evidences for all the above should be enclosedalong with the offer, otherwise offer will be summarily rejected.NOTE TO BQR :(1) Documentary evidences in support of all the above BQR criteria duly attested byGazetted officer or Notary public shall necessarily be enclosed along with the offer.BQR evidences submitted after the date of tender opening will not be accepted andthe offer will be summarily rejected.(2) In the event of documents furnished with the offer being found to be bogus or thedocuments contain false particulars, the EMD paid by the tenderer will be forfeited inaddition to blacklisting them for future tenders / contracts in TANGEDCO.

(3)The experience as the main contractor shall only be considered for satisfying theexperience criteria specified in the BQR and the experience as a sub contractor shallnot be considered for the purpose and the offer of such tenderers shall be summarilyrejected.

(4) The offer of the bidders who have stated to be previous suppliers ofTANGEDCO/TNEB will be considered for further evaluation, even though they have notenclosed copies of Purchase Orders or End user certificate etc., after ensuring withconcerned Purchase Orders placing authorities.(5) TANGEDCO has right to place order on New Entrant(s) upto 20% of tenderedquantity on each new entrant Refer clause 9 (v) of Section I.

13. Any Clarification to be soughtfrom

SE/P&A/NCTPS/Chennai-120. Any clarification in thetender shall be sought before 48 Hrs. of due dateand time.

COMMERCIAL TERMS & CONDITIONS 14 Tender Sample Not applicable.15 Validity As per Clause 9.0 of Section II.16 Payment Terms As per Clause 11.0 of Section II17 Service Tax Only 50% of service tax applicable will be

reimbursed.18 Delivery Period

(as per Clause 13.0 of SectionII)Supply : Within 3 Months from the date of receipt ofPO.Erection : Within 30 days of availability of LC for each

19 Liquidated Damages As per Clause 15.0 of Section II20 Test/Inspection Certificate

(as per Clause 20.0 of Section II)Material Test Certificate as per relevant IS Standard

obtained from Govt. Approved Laboratory/Manufacturers Original test Certificate to befurnished for approval

21 Guarantee As per Clause 21.0 of Section II22 Security Deposit Cum

performance GuaranteeAs per Clause 22.0 of Section II

23 Jurisdiction to legal proceedings Undertaking as per Annexure (VII) on a non-judicialStamp Paper of value Rs.80/- shall be furnishedalongwith the offer

24 Detailed Procedures for Submission of Tenders are given in Clause 3 of Section I. Theoffers not submitted in the prescribed procedure will not be opened and liable forrejection

25 Detailed TANGEDCOs Terms and Conditions furnished in Section I, II & III, except theclauses which are mentioned Not applicable in Tender Specification Abstract, maybe followed.

26 Specific concurrence or otherwise to the technical specifications and general termsand conditions outlined in the specification should be furnished in the tender. FAILURETO DO SO WILL BE TAKEN AS CONCURRENCE TO THE TERMS AND CONDITIONS

MENTIONED IN THE SPECIFICATION.27. The TamilNadu Transparency in Tender Act 1998 and the Tender Transparency in TenderRules in 2000 and Tender Regulations and subsequent amendments are applicable inthis tender.

Sd/-xxxxCHIEF ENGINEER/NCTPS

Encl: 1) Section I,II & III 2) Annexures I to VII

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SECTION IINSTRUCTIONS TO THE BIDDERS

1.0) Sealed tenders in duplicate are invited for Design, manufacture, testing, inspection at thesuppliers works, packing, delivery to site, unloading at site for the materials as per thespecification given in Annexure - I required for North Chennai Thermal Power Station, Chennai - 120with schedules and Technical particulars duly filled together with tender drawings, descriptiveliteratures, test reports etc., that are necessary for due consideration on the tenders so as toreach the office of the Superintending Engineer/P&A/NCTPS, Chennai -120 (or) Office of the Chief

Engineer/Mechanical, Thermal Stations, TANGEDCO, Chennai-02 not later than 14.00 hrs. on duedate (refer Invitation for Bid Abstract).

2.0) BID QUALIFICATION REQUIREMENTS : Refer Tender Specification Abstract. 3.0) TENDER SHOULD BE SENT AS DETAILED BELOW:-

Tenderers are requested to note and abide by the following instructions carefully for Two PartSystem.

3.01) The Overall Envelope Shall containa) Proof of payment of EMD/Permanent EMD, Proof of Exemption from payment of EMD and anundertaking (as per Clause 4.0 of this section) in case the tenderer is exempted from payment.

Undertaking shall be furnished as per the format in Annexure VI.b) EnvelopeAc) EnvelopeB

3.02) The first Envelope called EnvelopeA shall containa) Proof of payment of EMD/Permanent EMD, Proof of Exemption from payment of EMD and anundertaking in case the tenderer is exempted from payment should be placed, if not kept in insidethe Overall Envelope.b) Necessary attested copies of documentary evidences in proof of fulfillment of Bid QualificationRequirement.c) Technical Specifications (as per Annexure-I), Design Details, drawings and other technicaldetails. Any Deviation against TANGEDCOs Standard technical terms & conditions may be filled inAnnexure IV. d) Commercial terms such as Excise Duty, Cess, TNVAT / CST, Service Tax, Packing and ForwardingCharges, Freight Charges, Insurance Charges and other Applicable levies and other commercialconditions. Any deviations in Commercial terms conditions may be filled in AnnexureIII.e) Relevant details about experience in execution of Similar works or successful supply of similar orother related equipments to TANGEDCO/TNEB/ Other Electricity TANGEDCO. These details may befilled in Annexure-V f) Any other information called for in the Specification other than price.

3.03) This Envelope-A should not contain any Price bid. If, price is furnished in Envelope A, theoffer will be rejected and will not be readout.3.04) The second Envelope called EnvelopeB shall contain all the price bids. The prices may befilled in the Annexure-II.

3.05) EnvelopeA & Envelope-B shall be individually sealed, superscribed and addressed toTHE CHIEF ENGINEER,NORTH CHENNAI THERMAL POWER STATION,CHENNAI 600 120.

3.06) Overall Envelope should be sealed , superscribed as

TENDER FOR THE SUPPLY OF..AGAINST SPECIFICATION NO.CE- /2014-15/NCTPS, Due on andaddressed either to

THE SUPERINTENDING ENGINEER,PURCHASE & ADMINISTRATION,NORTH CHENNAI THERMAL POWER STATION,CHENNAI 600 120.

(OR)

THE CHIEF ENGINEER / MECHANICAL/ THERMAL STATIONS,

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TANGEDCO,NPKRR MAALIGAI,No.144, ANNA SALAI,CHENNAI- 600 002.

3.07) The senders address shall be clearly furnished on the Outer cover.3.08) It is the discretion of the bidders to choose any one of the above two places and notanywhere else, for submitting their bids. Bids will be opened simultaneously at both the places be atthe same date and time

3.09) The above sealed Overall Envelope shall be sent by Registered Post or in person/Courier so asto reach the office not later than 14.00 Hrs. on the due date.3.10) Tenders delivered by Post/Courier shall be handed over to the Executive Assistant toCE/Mechanical Thermal Stations, Chennai -02 (or) Executive Assistant to SE/P&A/NCTPS, Chennai -120 before the due date and time. Tenderers sending their tenders by post are advised to sendthem sufficiently well in advance so that the tenders reach the office before the due date andtime.3.11) In case, the bidders want to submit their bids in person at the office of the CE/MechanicalThermal Stations, Chennai -02, they shall handover their bids to Executive Assistant toCE/Mechanical Thermal Stations, Chennai -02 before the notified time and date of submission oftender.3.12) In case, the bidders want to submit their bids in person at the office of the SE/Purchase and

Administration, Chennai -120, they shall drop their bids in the SE/P&As Tender Box, kept at theoffice of the JE/Security/Main Gate/NCTPS, Chennai-120 before the notified time and date ofsubmission of tender.

3.13) IF TENDER SAMPLE is applicable, the tenderer should enclose the sample of the quotedmaterial alongwith the tender or handed over to the EA concerned. The sample once furnished isfinal. If the tender sample is not technically suitable/ not as per the Technical Specification, thetender will be summarily rejected after testing.3.14) Tenderers are advised to post sufficiently early so as to ensure that the tenders reach thisoffice in time. Tenders though posted in time but delayed in transit by post will not be consideredif received late.3.15) Tenders will not be accepted after the due date and time.3.16) Tenders received by the post after the prescribed time and date will be returned immediatelyto the tenderer.3.17) The TANGEDCO will not be held responsible for any postal or transit loss/delay in receipt of thetender.3.18) The tenders received within the notified time and date will be opened simultaneously at (1)Office of the CE/Mechanical Thermal Stations, TANGEDCO, Chennai-02 and (2) Office of theSE/P&A,NCTPS, Chennai -120 on the same date and time prescribed in the presence of such ofthose tenderer who may desire to be present. If by any circumstances the due date for tenderopening happens to be a declared holiday, the tenders will be received and opened on the nextworking day.3.19) The individual attending the opening of tenders should be duly authorized by theparticipating firms. The bidder or his authorized representative can choose to be present foropening of bids at the place where the bid was submitted .

3.20) After opening the Overall Envelope, if DD towards EMD or proof of Permanent EMD or proof ofexemption from payment of EMD alongwith undertaking as per clause 4.0 is not found attached onthe sealed Envelope-A cover or inside the sealed Envelope-A, the offer will be rejected. Theunopened cover will be returned to the tenderers subsequently.

3.21) After opening the Envelope-A, If necessary attested copies of documentary evidences inproof of fulfillment of Bid Qualification Requirement are not found, the offers will be rejected andthe unopened cover will be returned to the tenderers subsequently.

3.22) EnvelopeB will not be opened at the time of opening Envelope-A, but will be authenticatedon the covers by the officer authorized to open the bids.3.23) Envelope-B (Price Bid) of tenderers who satisfy the BQR and Technical Specification will beopened at Office of the SE/P&A/NCTPS later after intimation.3.24) Discussions, will be held if considered necessary by the TANGEDCO with the tenderers whosevendor rating and technical specifications are satisfactory. Based on discussion, modification tothe technical specifications indicated in the tender documents may emerge. After a decision istaken on this, all those tenderers who were invited for discussions will be informed of the technicalspecification and commercial terms that are acceptable to the TANGEDCO and also the loadingcriteria that will be adopted by the TANGEDCO for acceptable deviations in the technicalspecifications and commercial terms. The bidders will be requested to confirm in writing within a

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specified period whether they can make necessary alterations to their technical specifications andcommercial terms as acceptable to the TANGEDCO.3.25) Those tenderers who confirm within the due date specified for receipt of confirmation will beasked to submit supplementary price schedule in a sealed cover properly superscribed on orbefore notified time and date for the additions/reductions in price due to the modificationsindicated to the tenderers.

3.26) Envelope-B of those tenderers who have not submitted the supplementary price schedulewithin the due date and time will be rejected. Envelope-B of tenderers who have submitted the

supplementary price schedule as prescribed within the due date and time along thesupplementary price schedule will be opened at the notified time and date. Envelope-B of allother tenderers will not be opened.3.27) All Envelope-B which are not opened in accordance with para 3.22 above will be returned tothe tenderers in due course by RPAD. Supplementary price schedule of those who have confirmedthe terms but did not give the supplementary price schedules as prescribed and within the duedate and time will also be returned without opening along with Envelope-B by RPAD in due course.

4.0 EARNEST MONEY DEPOSIT:4.01) Intending Tenderers should pay an EMD as specified in Tender Specification Abstract.4.02) The EMD specified above should be in the form of cash / Demand Draft / Bankers Chequefrom any of the Nationalized/Scheduled/Foreign Bank with branches in India, drawn in favour

of the SE/P&A/NCTPS, Chennai and payable at Chennai (or) TANGEDCO Collection Account,TANGEDCO, Chennai-02. Cheque / Bank Guarantee etc. are not acceptable towards EMD . Incase of cash, it shall be deposited with the AAO/CASH/NCTPS and the receipt obtained thereonshould be enclosed with the Tender cover as specified in Tender Specification Abstract

Firms having valid Permanent EMD (but not forfeited or request had been made to refundthe Permanent E.M.D. as on date of Tender Opening) are exempted from payment of EarnestMoney Deposit. Such tenderers should enclose the copy of the Permanent E.M.D. certificate issuedby TANGEDCO , for having deposited required amount. The amount of Permanent Earnest MoneyDeposit should be Rs.10,00,000/- (for tenders not exceeding Rs.10 Crores) or Rs.20,00,000/- (fortenders upto a value of Rs.50 Crores). The existing PEMD holder for Rs.5,00,000/- are not eligible forparticipating in the tender and the existing PEMD holder for Rs.10,00,000/- are eligible to participatein the tender only for the value of the tenders not exceeding Rs.10 Crores.

The refund of EMD amount for the unsuccessful tenderers shall be made at the sameoffice where the bids were submitted.

4.03) The following categories of industries are exempted from payment of Earnest MoneyDeposit:-

a) The Small Scale Industries located within the State and registered with the Tamil Nadu SmallIndustries Development Corporation.

b) The Small Scale Industries Units located within the State and registered with NationalSmall Industries Corporation.

c) The Small Scale Industries Units located outside the Tamil Nadu State but registered withNational Small Industries Corporation in respect of the items manufactured by them.

d) The SSI Units (Micro Enterprises including Tiny and Small Enterprises) holdingAcknowledgement for Entrepreneurs Memorandum Part-II obtained from District IndustriesCentre of Directorate of Industries and commerce in respect of those items for which theAcknowledgement has been obtained.

e) Departments of the Government of Tamil Nadu.f) Undertakings and Corporations owned by Government of Tamil Nadu.g) Labour Contract Co-operative Societies registered within Tamil Nadu.h) Tiny Industries classified under SSI, registered with the State of Tamil Nadu and registration

certificate issued by Department of Industries and commerce/ Government of Tamil Nadu.

The tenderers under Exemption Categories of EMD shall furnish, in lieu of EMD, anUndertaking on a Non Judicial Stamp Paper of value not less than Rs.80/- in the enclosedformat ( Annexure VI) alongwith attested copy of proof for exemption as specified inClause 3.0 above.TENDERS WITHOUT UNDERTAKING AND NOT SUBMITTED IN THE PRESCRIBED PROCEDURE WILLNOT BE OPENED AND WILL BE SUMMARILY REJECTED.

4.04) Small scale Industries registered within/outside the State of Tamil Nadu shall encloseAttested copy of their Registration certificate / Acknowledgement showing the materials whichthey are permitted to manufacture and the period of validity of the Certificate as proof ofeligibility for exemption from payment of EMD and this should be placed as specified in

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Clause-3.0 above.

SSI holders should furnish the audited attested copy of Profit and Loss account. Balance sheetalongwith the proof for exemption from payment of EMD in order to ensure the SSI status of the firmbased on the investment held in plant and Machinery for extending exemption from payment ofEMD.In case the investment held by the SSI holders in plant and machinery as per their financial

statement of accounts exceeds Rs.5 crores , the General Manager, District Industries Centre,Concerned will be requested to verify the SSI status of the firm. Till receipt of confirmation from

General Manager/District Industries Centre concerned, the exemption from payment of EMD fordomestic SSI units will not be extended.

Note : Tendered items mentioned in this Specification should be covered in the registrationcertificate/ Acknowledgement of SSI and NSIC units.

4.05) a) Tenderers may note that their registration with DGS & D does not entitle them to claimexemption from payment of EMD called for.

b) Others viz., Central and other State Government Departments, Undertakings andCorporations other than Tamil Nadu shall have to pay Earnest Money Deposit.

c) SSI units having provisional registration certificate are not eligible for EMD exemption.

4.06) FORFEITURE OF E.M.D.The Earnest Money Deposit of the Tenderer will be forfeited,

i) If he withdraws his tender or backs out after acceptance of the tender or fails to remit theSecurity deposit.ii) If he revises any of the terms quoted during the validity period.iii) If he violates any of the conditions of the Tender specification.iv) If, the documents furnished with the offer being found to be bogus or the documents containfalse particulars.v) If, the successful tenderer failing to execute the order placed on them to the satisfaction of theTANGEDCO.vi) In case of tenderers participating on the strength of PEMD, an amount equivalent to the EMDfor this specification will stand forfeited in the event of such tenderer committing any one of theacts listed above.vii) In case of tenderers participating on the strength of Exemption categories, an amountEquivalent to the EMD for this specification shall be remitted in the event of such tenderercommitting any one of the acts listed above.

4.07) The EMD will not carry any interest.4.08) The E.M.D. of the unsuccessful tenderers, except permanent EMD will be refundedagainst their request for refund after intimation sent to them in this regard.4.09) In respect of the successful tenderer, the EMD remitted by him will be carried over as partof the Security Deposit payable by the tenderer. In respect of permanent EMD holders, thepermanent EMD will not form part of the Security Deposit payable by the Tenderer and he will haveto remit the Security Deposit in full.

5.0) Any corrections, over typing etc., in the tender should be attested.6.0) The bidders shall furnish the performance reports on previous supply.

7.0) Any and all the exception which the bidder may take to any of the clauses with Technicalspecification and general conditions of supply shall be clearly outlined in the schedule ofdeviations (as per Annexures enclosed) failing which the offer will be deemed to confirm fullywith the Technical specification and general terms and conditions.

Any deviations mentioned elsewhere other than in the SCHEDULE OF DEVIATIONS will notbe considered.

8.0) The tenderer who is an industrial company would state clearly whether the company is apotentially sick industrial company or a sick industrial company in terms of Section-23 or Section-15of the sick industrial companies (Special Provision Act. 1985) Failure to furnish this information willmake the tender liable for rejection.

9.0 ANALYSIS OF TENDERS:The bid evaluation shall include all central duties such as customs duty and central excise

duty and sale tax as a part of the price, as detailed below :(i) in evaluation of the price of an imported item, the price has to be determined inclusive of thecustoms duty;

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(ii) in evaluation of the price of articles which are subject to excise duty, the price has to bedetermined inclusive of such excise duty

(iii) In a tender where all the tenderers are from within the State of TamilNadu or where all thetenderers are from outside the State of TamilNadu, the sales tax or VAT shall be included for theevaluation of the price and in a tender where the tenderers are both from the State of TamilNaduas well as from the outside State of TamilNadu, the TNVAT quoted shall be excluded for theevaluation of price.

As the price is all inclusive, no increase in levies will be considered. If the increase is due to thetenderer coming into a different tax/duty slab, either within contractual delivery schedule orprocessing of tender or otherwise, shall be to the account of the successful tenderer only. Subjectto this, variation in prices will be considered where decrease/increase in taxes and duties is due tostatutory variation and the increase occurs within the contractual delivery date.

iv) Withdrawal of Price preference : No price preference shall be extended to domestic SSI unitsand Public Sector Undertakings of the Government, in evaluating the offers, in view of the provisionfor extending price preference is withdrawn in Tamil Nadu Transparency in Tenders Act.

v) New Entrants :

a) The firm shall be declared as New Entrant who have no previous experience of supply for thetendered items and have no financial Turnover but have infrastructure / manufacturing facility asper the Inspection report of Third Party Inspection or TANGEDCO Engineers. The firms who havelesser quantity of supply experience and lesser financial turnover criteria than prescribed in thetender document may also be considered under New Entrant category provided they haverequired infrastructure/Manufacturing facility as required from New Entrant.b) The firms are eligible to be considered for placement of orders under New Entrant categoryprovided they are originally quoted evaluated L1 tenderer.c) The firms who have been considered under New Entrant category shall satisfy all technical,commercial and BQR conditions except BQR condition of quantity of previous experience of supplyand financial turnover criteria.d) TANGEDCO have right to place order upto 20% of the tendered quantity on a New Entrant. Incase more than one firm qualifies under New Entrant category who are originally quotedevaluated L1 tenderer, TANGEDCO has right to place order upto 20% of the tendered quantity oneach New Entrant.e) The firm who have got order under new entrant category in TANGEDCO shall be eligible forplacement of order under regular category in subsequent tenders, if they satisfy the conditions ofsatisfactory period of service, if any, stipulated for the material even if the quantity supplied is lesserthan the minimum quantity stipulated in the tender document. However, if the above firms do notsatisfy the satisfactory period of service, if any, specified in the tender document, they may beconsidered under New Entrant category in subsequent tenders also.

f) Tender can be finalized at different rates for the remaining quantity when the proven source /experienced supplier does not match the rate of New Entrant as per Rule 31(3) of TNTT rules 2000.But this should be followed only when the New Entrants rate is really unworkable and is considered

as a rate enabling his entry.10.0 REJECTION OF TENDERS: Tender will be rejected if it isa) Not in the prescribed form.b) Not properly signed by the tenderer.c) Received after expiry of the due date and time.d) Not in conformity with TANGEDCO's technical Specification

e) Not accompanied with tender sample if requested and not conformity with TANGEDCOstechnical specification.

f) Received by telex or telegram, Fax or E-mail.g) Received without superscription as prescribed in the specification.h) Received from a tenderer who is directly or indirectly connected with Government

service or TANGEDCO Service or service of Local Authority.i) With validity period less than that specified in the specification.

j) Incomplete and evasive offer.k) From the approved tenderer whose permanent EMD is not adequate for this tender.l) Not accompanied by the requisite EMD or proof of permanent Deposit or proof of

exemption.m) Not accompanied by undertaking/agreement where EMD is to be exempted.n) Not submitted in the prescribed procedure.

o) Received with EMD in the form of cheque or Bank Guarantee.

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any equipment supplied by the contractor other than for the purpose indicated by orreasonably to be inferred from the specification.4.02) A quality plan will have to be furnished by the successful tenderer at the time offinalizing of tender.5.0 PRICES : 5.01) Tenderers shall quote "FIRM " price in Indian Rupees Valid for one year from the date ofreceipt of P.O. Prices should be quoted on item wise as shown in the price schedule (Annexure-II)in such a way that Basic price, Discounts, ED,CESS, TNVAT/CST, Service tax, Packing andForwarding charges, Freight Charges, Insurance charges and other applicable levies etc are

indicated separately. The TANGEDCO reserves the right to divide, split and award the contract toone or more suppliers/contractors for any item / items covered in this specification.5.02) The prices quoted should only be "Unit price excluding ED, Cess , CST/TNVAT, Packing andForwarding charges, Transit Insurance charges. Applicable rate of duties and taxes on ex-worksshall also be furnished.5.03) Tenderers should take into Account the new MODVAT Scheme and quote their pricesaccordingly. A Certificate to the effect that MODVAT Scheme has been taken into account andprices are quoted accordingly should be furnished.5.04) The rate quoted should be furnished both in figure and words and any correction in therate shall be attested by the person signing the tender offer. If there is any difference in valuebetween figure and words the lowest rates quoted either in words or in figure whichever isadvantageous to the TANGEDCO will be taken into account.

5.05) Prices and rates quoted shall include cost of all materials, tools, equipments andplants, mobilizing and transport, duty and taxes on raw materials and bought out items if any,royalties, octroi, local taxes, levies, if any, etc., and other costs that are not specified mentionedherein but will be incurred by the tenderers for satisfactory and timely completion of the works.5.06) The Tenderers shall furnish their acceptance for the following:

"After placing of P.O. if, it is found that the Firm have supplied these items, at thelower rate to any other Thermal Stations in TNEB/TANGEDCO/PSU during the period of one yearfrom the date of issue of P.O., then the firm should pass on the benefit to the TANGEDCO."6.0) CENTRAL SALES TAX/TNVAT6.01)The Central Sales Tax/TNVAT will be paid extra as applicable on material portion, Theamount of Central Sales Tax/TNVAT and percentage payable shall be indicated explicitly andseparately in the tender offer. Central Sales Tax/ TNVAT is not applicable to Packing &forwarding, Freight and Insurance charges.6.02) The TANGEDCO Limited has been registered as a dealer under CST Act 1956 ( Registration

No.956815) and under TNVAT Act 2006 with TIN No. 33060641471 . As per G.O.MS No.77dated.11.07.2011 Notification III No.II(1)/CTR/12 (R-17)/2011, the concessional rate of VAT @ 5% isapplicable for the goods supplied to TANGEDCO Ltd, TANGEDCO and TANTRANSCO used inGeneration, Transmission and Distribution of Electrical Energy except petrol, Cement & Diesel.Further, as per GO.MS No.77 dated. 11.07.2011 Notification IV No.II(1)/CTR/12 (R-18)/2011, theconcessional rate of VAT @ 5% is applicable for the sale of goods for use in the execution ofturnkey projects by contractors who have entered into agreement with TANGEDCO Lid.,TANGEDCO, TANTRANSCO, subject to the condition that the dealer/Purchaser obtains andfurnishes a certificate in the prescribed form.6.03)The necessary certificate as per G.O shall be furnished for availing concessional rate of VAT.The C Form for the classes of goods specified for the purpose as per CST Act shall be furnished for

availing concession / Nil rate of CST.6.04) In case of delayed delivery, the Central Sales Tax/TN VAT prevailing on the date ofdispatch or on the last day of the contractual delivery period whichever is LESS will be admitted.For both the cases the successful tenderer shall furnish documentary evidence while submitting thebills for payment.6.05) Provided always, it is hereby agreed and declared that in case, where the TANGEDCOhas doubt and belief that Central Sales Tax/TNVAT is not at all payable for the transaction inquestion, the TANGEDCO reserves the right to withhold the amount of Tax until the partyproduces an order of court of competent jurisdiction, declaring the liability of the transaction toCentral Sales Tax/TN VAT. Concessional rate of Central Sales Tax/TN VAT, if any, shall be taken into account and included in the price quoted giving proof thereof.Any increase in Central Sales Tax /TN VAT, either within contractual delivery schedule or processingof tender or otherwise, consequent to successful tenderer coming into different slab shall be to theaccount of the successful tenderer only.The following certificates have to be furnished for admittance of claim of Central Sales Tax/TNVAT.

(i) Certified that the transaction in which the Central Sales Tax/TN VAT has been claimedand has been/will be included in the return submitted/to be submitted to the Central SalesTax/TN VAT authorities for assessment of the Central Sales Tax/TN VAT and the amount ofCentral Sales Tax/TN VAT claimed from the purchaser has been/will be paid to sales Taxauthorities.

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(ii) Certified that the goods on which the Central Sales Tax/TN VAT has been charged havenot been exempted under C.S.T. Act or TN VAT and the Rules made there under and the chargeson account of Central Sales Tax/TN VAT on these goods are correct, under provisions of relevantAct or Rules made there under.

(iii) Certified that we shall indemnify the TANGEDCO, in case if it is found at a later date thatwrong/incorrect or excess payment has been recouped on account of Central Sales Tax/TN VATpaid by us.

(iv) Certified that we are registered as dealer under the Central Sales Tax Act and ourRegistration No. is ........ and under TNVAT ....... Act 2006 and our Registration No. is ..........

(v) Certified that TN VAT credit availed by me has been taken into account in the ratesquoted.

6.1) SERVICE TAX: As per Ministry of Finance Notification No 30/2012 dt 20.6.2012, only 50% of theservice tax applicable will be reimbursed to the contractor, being the service provider.

7.0) EXCISE DUTY: 7.01) It is the responsibility of the tenderer to make sure about the correct rates of duty leviableon the material at the time of tendering. If the rates assumed by the tenderer are less than therates prevailing at the time of tendering, the TANGEDCO will not be responsible for the mistake.7.02) If the rates assumed by the tenderer are higher than the current rates prevailing at the timeof tendering, the Excise Duty prevailing at the time of tendering will only be paid.

7.03) Any increase in Excise Duties consequent to the supplier coming into different duty slabduring the execution of the contract shall be to the suppliers account. No claim for increase inthe above respect will be admitted. Any variation in Excise Duty due to statutory variation within thecontract delivery date shall be considered.7.04) In case of delayed delivery, the excise duty prevailing on the date of actual delivery or theexcise duty on the last day of the contractual delivery period whichever is LESS shall beadmitted. For both the cases the supplier shall furnish documentary evidence while submittingthe bills for payment.7.05) The Excise duty will be admitted on submission of evidence viz. Central Excise, RegistrationNo., PLA No.etc. date and time of removal of goods, debit entry in PLA/RG 23 duly authenticatedby authorized signatory shall be preferred by the supplier for claim of ED.7.06) The tenderer who have quoted ED as NIL and in the event of placement of order on suchtenderer against this specification where the value of order is above Rs.150 Lakhs, such tenderershall furnish an undertaking to the effect that the ED commitment on account of crossing theturnover slab will be discharged to the ED authorities and that the TANGEDCO shall not beresponsible for any ED evasion by the tenderer in respect of this transaction.7.07) In the case of tenderer who has quoted ED as Nil and in the event of placement oforder against this specification and the proposed order value is less than Rs.150 Lakhs, thetenderer shall furnish an undertaking to the effect that he has not obtained any other order in thesame financial year and that the TANGEDCO shall not be responsible for ED evasion if, any bythe tenderer in respect of this transaction.8.0) DUES TO TANGEDCO

Amount due from the supplier to TANGEDCO for the default in any other previouspurchase orders will be adjusted from the pending payments against the purchase order placedon the supplier under this specification, which may please be noted.

9.0) VALIDITY OF THE TENDER : 9.01) Tenders shall be kept valid for acceptance for minimum period of 180 days from the dateof opening. However the tenderer shall keep his offer open till such time his tender is eitheraccepted or rejected by TANGEDCO/ competent Authority. Any extension thereof should also begiven if requested by TANGEDCO without revision of prices and terms in the bid.9.02) Tenders with less validity period will be rejected.Note:- All information in the Bid shall be in ENGLISH only. Errors and other changes shall beattested by the persons signing the Bid.10.0) EXTENT OF RESPONSIBILITY OF THE TENDERER :

The tenderer is responsible for safe packing and forwarding the materials to site with transitinsurance covering a storage period of 90 days. He should include and provide for securelyprotecting and packing the materials as per relevant packing standards to avoid damages orloss in transit. He will also make good the loss of materials in transit if any and arrange to claiminsurance based on the report by the TANGEDCO. The tenderer is responsible for safedelivery of the equipments at the site in good conditions.

11.0 PAYMENT : (where no erection and commissioning by supplier is involved)Payment for supplies against this specification shall be made as below:-

11.01) If supplied, within the delivery period :a) 100% of all inclusive price will be paid within a reasonable time after receipt of

materials in good condition at NCTPS stores against submission of bills alongwith the following

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documents after deducting recoveries if any.

i) PR/DD/BC/BG towards SD cum PG (Original receipt)ii) Original ED Gate pass if, ED is applicable.iii) Test Certificateiv) Guarantee Certificatev) PAN No.

Payment will be made on receipt and after acceptance of each consignment, receipt of abovedocuments and approval of Sample and Test/Inspection Certificate.

11.02) If supplied, beyond the delivery period :a) 100% of all inclusive price will be paid within a reasonable time after receipt of

materials in good condition at NCTPS stores against submission of bills alongwith the abovedocuments after deducting LD and other recoveries if any.

Payment will be made on receipt and after acceptance of belated supply, receipt of abovedocuments and approval of Sample and Test/Inspection Certificate.11.03) : If, the scope of the Specification includes Erection and Commissioning of the materialssupplied, Payment against this specification shall be made as below:-11.03 a) Within the delivery period :95% of the all inclusive price (including Sales Tax) of the materials of each consignment and

Erection charges (inclusive of Service Tax) will be paid within a reasonable time after receipt andacceptance of materials at NCTPS Stores in good condition and completion of erection works atthe given location with the concurrence from the concerned Superintending Engineers, onsubmission of bills alongwith following documents.

i) PR/DD/BC/BG towards SD cum PG (Original receipt)ii) Original ED Gate pass if, ED is applicable.iii) Test Certificateiv) Guarantee Certificatev) PAN No.

Payment will be made on receipt of materials alongwith above documents, approval of Sampleand Test/Inspection Certificate and completion certificate.Balance 5% of all inclusive prices(including Sales Tax) of the materials and Erection charges(inclusive of Service Tax) will be paid within a reasonable time after completion of entire work(that is supply of entire ordered quantity and completion of erection and commissioning of all theitems) and closure of the purchase order.11.03 b) Beyond the delivery period :95% of the all inclusive price (including Sales Tax) of the materials and Erection charges (inclusive

of Service Tax) of each consignment after deducting the appropriate amount of LiquidatedDamages of each consignment will be paid within a reasonable time after receipt andacceptance of materials at NCTPS Stores in good condition and completion of erection works atthe given location with the concurrence from the concerned Superintending Engineers, onsubmission of bills along with above documents.Payment will be made on receipt of materials alongwith above documents, approval ofTest/Inspection Certificate, approval of Sample and approval and acceptance of belated supplyand completion certificate from the concerned division .

Balance 5% of all inclusive prices(including Sales Tax) of the materials and Erection charges(inclusive of Service Tax) will be paid within a reasonable time after completion of entire work(that is supply of entire ordered quantity and completion of erection and commissioning of all theitems) and closure of the purchase order.

11.04) For the delayed payments if any, the TANGEDCO will not pay any interest on any account.11.05) The bills shall be sent in duplicate to Accounts Officer/NCTPS, Chennai-120. The Payment

shall be made by Cheque on any one of the Scheduled Banks or its branches in Tamil Nadu as maybe decided by the TANGEDCO from time to time. Exchange commission for issue of Bank draftwill be to the account of the supplier.11.06) Offers agreeing to the above TANGEDCO's terms of payment will be preferred.TANGEDCO may reject the offer with other terms of payment.11.07) Claiming of payment against Proforma Invoice/delivery or payment for the material suppliedwithout completing erection and Commissioning will not be considered.11.08) Letter of credit payments will not be accepted in respect of indigenous supply.11.09) No payment will be made against document negotiated through Bank.11.10) No payment will be made until Test/Inspection Certificates approved by the TANGEDCO.11.11) No payment will be made for materials damaged or broken during transit.11.12) In respect of contracts where the tenderers have not furnished any security deposit initially,payments will not exceed 90%

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11.13) If the supplier despatches the materials without the prior approval of competentauthority and without communication of the same to consignee, and if any demurrage orwharfage or both are incurred by the purchase, it will be debited to the supplier.11.14) The supplier shall bear any expenditure arising out of unapproved despatches.12.0) ADVANCE PAYMENT 12.01) No advance payment will be given. Tenders insisting on advance payment are liable for

rejection.13.0) DELIVERY : 13.01) Delivery period: Refer Tender Specification Abstract

13.02) The tenders from ready Stock are preferable.13.03) If the guaranteed delivery period is not kept up, the liquidated damages specified inclause -15.0 will be enforced. The TANGEDCO is at liberty to alter the delivery date on the lesserside to suit its needs as and when necessity arises during the tendency of contract. Theacceptance of this clause should be specifically confirmed in the tender.13.04) If the materials are delivered after the due date of delivery, the materials will be acceptedsubject to the following conditions.

a) There should be no declining trend in prices.b) Payment will be released as per the recent purchase order rate or lowest rate

obtained during the recent tenders opened subject to levy of Liquidated Damages.c) TANGEDCO reserves the right to accept or reject the delayed supplies without assigning

any reason thereof and take action as per the other terms and conditions of this specification.

14.0) FORCE MAJEURE : 14.01) If at any time during the continuance of the contract the performance in whole or in partor if any obligation under this contract shall be prevented or delayed by reasons of any war,hostility, acts of public enemy, acts of civil commotion, Strikes, Lockouts, sabotages, fires, floods,explosions, epidemics, quarantine restriction or other acts of God (here-in-after referred to aseventuality) then provided notice of the happening of any such eventuality is given by thetenderer to the TANGEDCO within 15 days from the date of occurrence thereof, neither party shallby reasons of such eventuality be at entitled to terminate this contract nor shall have any claim fordamages against the other in respect of such non performance or delay in performance anddeliveries under this contract shall be resumed as soon as practicable after such eventuality hascome to an end or ceased to exist.14.02) Provided that if the performance in whole or part by the tenderer or any obligationunder this contract is prevented or delayed by reasons of any eventuality for a periodexceeding 60 days, the TANGEDCO may at its option to terminate the Contract by notice inwriting.15.0 LIQUIDATED DAMAGES: 15.01) The Delivery period given in clause Delivery shall be guaranteed by thesupplier/Contractor under the following "Liquidated Damages Clause " If the contractor failsto supply the items/materials with the time specified in the contract / or any extension thereof,the purchaser shall recover from the contractor as liquidated damages a sum of half percent(0.5%) of the contract price of the undelivered items / materials of each completed week ofdelay. The total liquidated damages shall not exceed Ten percent (10%) of the contract price ofthe units/materials so delayed. The date of receipt of materials at NCTPS Stores will be reckoned asdate of delivery for deciding LD for delay in supply. It should be the suppliers responsibility to

arrange for inspection, dispatch etc. in time to keep up the delivery schedule.

a) Liquidated damages will also be levied for quantity not supplied as is done for the delayedsupplies.

b) LD will be levied for delayed in replacement / repair of defective / damaged equipment.c) Even if, there is any delay in delivery of sample, LD will be imposed on the bulk supply.d) Incase, the supply effected in part, could not be beneficially used by the TANGEDCO, ( Due

to such incomplete supply), Liquidated damages should be worked out on the basis ofentire order value only, and not on the value of delayed portion.

15.02) The TANGEDCO will also be at liberty to cancel the order / contract if the supply is notcompleted within the accepted delivery period not withstanding the liquidated damagesapplicable to the belated supplies.15.03) If supplies or services to be rendered against the contract are made by the supplierbeyond the period of delivery stipulated in the purchase order and they are accepted by theTANGEDCO such acceptance is without prejudice to the TANGEDCO's right to levy liquidateddamages for the delay in supply.15.04) It should be noted if a contract is placed on the higher tenderer in preference to thelowest acceptable offer in consideration of offer of earlier delivery, the said contractor will beliable to pay the TANGEDCO the difference between the contract rate and that of the lowestacceptable tender in case of failure to complete the supplies / works in terms of such contract

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within the delivery period specified in the tender and incorporated in the contract. This is withoutprejudice to other rights under the terms of contract.15.05) The tenderers failing to execute the order placed on them to the satisfaction of theTANGEDCO, the TANGEDCO shall recover from the successful tenderer, as Liquidated damages asum equal to 10% of the contract price besides the forfeiture of Security Deposit.15.06) If there is any downward trend in prices on account of belated supplies, the Successfultenderer have to accept the same with a levy of liquidated damages, for belated supplies.16.0) MATERIALS AND WORKMANSHIP :16.01) All the materials shall be of the best class and capable of satisfactory operation in

tropics with humid atmospheric conditions, without distortion or deterioration. No welding, fillingor plugging of defective, parts will be permitted without approval in writing of theTANGEDCO's Engineers. Unless otherwise specified they shall conform to the requirement of theappropriate British or Indian Standards or any other International Standards.

16.02) The workmanship shall be of the highest grade and the entire construction in accordancewith the best modern practice.16.03) The whole of the work shall be of the highest class throughout well finished andapproved make. The entire design and construction shall be capable of withstanding the severeststresses likely to occur in actual service and of resisting rough handling during transport.16.04) The equipments should be designed to facilitate inspection and repairs and to ensuresatisfactory operation under atmospheric conditions prevailing at site and under sudden

variations of load and voltages as may be met with under working conditions in the systemincluding those due to faulty synchronizing and short circuits within the rating of the apparatus.16.05) The design shall incorporate every reasonable precautions and provisions for thesafety of all those concerned in the operation and maintenance of equipment.16.06) All the equipments should operate without un due vibration and with the least practicableamount of noise.

17.0) RAW MATERIALS :It is the responsibility of the tenderer to make his own arrangements to procure the

necessary raw materials required for the manufacture.18.0 INTERCHANGEABILITY :

All similar materials and removable parts of similar equipments shall beINTERCHANGEABLE with each other.19.0) MAXIMUM WEIGHTS AND DIMENSION OF PACKINGS :19.01) Packing may be according to manufacturer's standard practice.19.02) The contractor is responsible for informing himself of (i) the facilities that exist for roadand railway transport to site (ii) maximum weights and size of packages conveyed by railway and(iii) Crane, lifts etc., available at the Railway Stations or destination.

20.0) TEST/INSPECTION CERTIFICATE :The Material Test Certificates as per relevant IS Standards obtained from Government

Approved Laboratory or Manufacturers Original test certificate in triplicate should be furnishedalong with the Sample / Bulk for Scrutiny and Approval. The materials will be rejected, if the testresults are not satisfactory.21.0) GUARANTEE :

21.01) The materials to be supplied against this tender are guaranteed for 18 months from thedate of receipt of materials at site or 12 months from the date of commissioning which ever occurslater subject to overall guarantee period of 24 months from the date of receipt under normalservice and maintenance conditions against manufacturing defects and workmanship. Aguarantee certificate should be enclosed alongwith the bill/Proforma Invoice.

21.02) Any defects noticed during the guarantee period shall be rectified by the supplier free ofcost within 2 months from the date of intimation of defective/failure. Irrespective of number offailures and repairs, the supplier shall be responsible for free replacement of the defective materialstill the same serves the above guarantee period. The incidental expenses, transport and freightcharges for the replacement of defective materials within the guarantee period shall also be borneby the supplier till such time it completes that guarantee period.21.03) If they are not rectified or replaced within two months, the supplier shall pay LiquidatedDamages as per LD clause in the contract for the delay from the date of receipt of intimation forthe defects of failures.

22.0) SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE:The successful tenderer will have to pay 5% value of the Purchase order ( all inclusive) as combinedSecurity Deposit cum performance guarantee in the form as follows within 15 days from the date ofreceipt of Purchase order. The SD cum PG amount will not carry any interest.

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(i) For value of Purchase order up to Rs.10 Lakhs, SD cum PG in the form of Demand

Draft/ Bankers cheque or pay order payable only.

(ii) For value of Purchase order exceeding Rs.10 Lakhs, SD cum PG in the form ofDemand Draft/ Bankers Cheque or pay order/ Irrevocable Bank Guarantee. BankGuarantee should be obtained from the Banks mentioned in clause (23.0)

22.01) The Security Deposit cum Performance Guarantee furnished shall be towards proper

fulfillment of the contract as well as towards performance guarantee of the materials supplied. Incase of BG, the SD cum PG shall be valid/extended for the entire period of Guarantee.

22.02) The Security deposit cum Performance Guarantee against this contract will be releasedto the contractor only if the contract is completed to the satisfaction of the purchaser. If thepurchaser incurs any loss or damage on account of the breach of any of the clauses mentionedabove or any other amount arising out of the contract becomes payable by the successfultenderer to the purchaser, then the purchaser will in addition to such other dues that he shall haveunder the law, appropriate the whole or part of the security deposit cum Performance Guaranteeand such amount that is appropriated will not be refunded to the successful tenderer.22.03) The Security deposit cum Performance Guarantee furnished in the form BG shall bereturned after the expiry of the guarantee period. If the SD cum PG is furnished in the form of

Demand Draft/ Bankers cheque or pay order the same shall be refunded after expiry of theguarantee period. If during the above period, any of the materials supplied are found to bedefective in material or in workmanship, the same shall be rectified or replaced at destination atfree of charges.22.04) TANGEDCO reserves the rights to cancel the P.O. on failure to furnish the Security Depositcum Performance Guarantee within the prescribed time without any further reference to thesuccessful tenderer and right to levy penal interest (currently 22%) for delayed payment/submissionof BG towards Security Deposit cum Performance Guarantee

23.0) BANK GUARANTEE :All Bank Guarantee should be furnished in Non-judicial stamp paper value of Rs.80/- and

obtained only froma) Nationalised Bank.b) Non Nationalised scheduled Bank

c) Branches of Foreign Banks in India.

24.0) PERMANENT ACCOUNT NUMBER:The tenderers should furnish Permanent Account Number for Income Tax alongwith the offer.

25.0) INSPECTION : 25.01) The purchasers representative shall have free access to the supplier's works at any timeduring working hours for the purpose of inspecting the manufacture and testing of the materialscovered by this specification. The supplier shall provide the necessary facilities for such inspection.25.02) The purchaser shall be given intimation well in advance about the readiness of thematerials. The arrangement for inspection shall be made by suppliers in such a way that the

delivery schedule is kept up. The materials should not be despatched without acceptance of testcertificate and instruction from the TANGEDCO.26.0) JURISDICTION FOR LEGAL PROCEEDINGS :26.01) No suits or any proceedings in regard to any matter arising in any respect under thiscontract shall be instituted in any court save in the Civil court of Chennai or the court of smallcauses in Chennai. It is agreed that no other court shall have jurisdiction to entertain any suit orproceedings eventhough part of the cause of action might arise within their jurisdiction. In case,any part of the cause of action arises within the jurisdiction of any of the courts in Tamil Nadu andnot in the courts of Chennai City, then it is agreed to between the parties that such suits orproceedings shall be instituted in a court within Tamil Nadu and no other court outside Tamil Nadushall have jurisdiction even though any part of cause of action might arise within the jurisdiction ofsuch courts.

The bidder shall furnish an undertaking for legal proceedings as per the format in Annexure VII in a non judicial stamp paper of Rs.80/- agreeing to the above condition along with their offer.27.0) ARBITRATION :

Arbitration is not applicable to this contract.28.0) DESPATCH OF EQUIPMENTS : 28.01) It is the contractor's responsibility to deliver the materials / equipment to site. Materialscan be brought to site by road also. The dispatch intimation may however, be given to the StoresOfficer/NCTPS/Chennai-120 with intimation to the Superintending Engineer/P&A/NCTPS/Chennai-120. All materials should be despatched only after getting dispatch clearance from the

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Superintending Engineer/P&A/NCTPS.29.0) LOSS OR DAMAGE :

External damages or shortages that are prima facie due to the results of rough handling intransit or defective packing will be intimated within a fortnight of the receipt of the materials.Internal defects, damages or shortages of any integral parts which cannot ordinarily be detectedon a superficial visual examination caused by bad handling in transit or defective packingwould be intimated after inspection on receipt of the materials at stores. In either case, thedamages or defective materials should be replaced at free of cost to the TANGEDCO.30.0) REPLACEMENT OF DEFECTIVE, DAMAGED MATERIALS :

30.01) If during three months subsequent to the date of acknowledgement of receipt of goods anyof the goods found to be defective in material or workmanship they shall be replaced by you freeof all charges.

30.02) Not withstanding anything contained in liquidated damages clause of this specificationwhere the whole or part of the materials supplied by the supplier are found to be defective ordamaged or not in conformity with the specification / sample, such defective or damagesin materials, supplied shall be rectified either at the point of destination or at the supplier's works atthe cost of the supplier against proper security and acknowledgement. In the alternative, thedefective/damaged materials shall be replaced at free of cost within two months on receipt ofthe intimation from the purchaser of such defects or damages. If the defects or damages are notrectified or replaced within this period, the contractor shall pay the liquidated damages as per the

liquidated damages clause in the specification for the delay from the date of receipt ofintimation of the defects or damages.30.03) If even after such rectification or replacement of the damaged or defective part, if theequipment / materials ordered is not giving the satisfactory performance as per the contract, thenit will be open to the purchaser either to reject the goods or repudiate the entire cost of suchgoods and claim such loss sustained by the TANGEDCO.30.04) "Notwithstanding any other remedies available, the Purchaser shall be entitled to disposeof the defective / damaged materials in as is where condition without further notice, if thecontractor / supplier fails to rectify the defect and /or replace the damaged materials and/ orfails to remove the defective / damaged materials within such period as may be notified by thePurchaser through notice and the sale proceeds of such disposal shall be appropriated towardsthe dues to the TANGEDCO such as Liquidated Damages, ground rent, etc. as may bedetermined by the Purchaser."

31.0) BIDDER'S EXPERIENCE :

31.01) The intending tenderers shall furnish the details of various supply orders/works contractsexecuted by them for the past three years as on the date of tenders in the Annexure-V enclosed to the tender specification. The details furnished by the tenderers shall be in completeshape and if it is found that any information is found omitted, suppressed, incomplete or incorrect,the same will be taken note of while dealing with the tenderer in future and will entail forfeiture ofEMD. Tenders furnished by the tenderers without these accompanying details of their pastperformance are liable for rejection.

32.0) PROGRESS OF SUPPLY :

The tenderer while submitting his tenders should furnish necessary bar chart / pert chart.

33.0) DEFECTIVE SUPPLIES :33.01) The contractor is responsible for the safe delivery of the equipment / materials at site. Ifduring the period of supply it is found that goods already supplied are defective in materials orworkmanship or do not conform to the specification or unsuitable for the purpose for whichthey are purchased, then it will be open to the TANGEDCO either to reject the goods andrepudiate the entire contract and claim such loss that the TANGEDCO may suffer on that accountof require to arrange for the replacement of the defective goods at free of cost.33.02) Similarly if during the guarantee period any of the goods be found to be defective inmaterials or workman ship or do not conform to specification or unsuitable for the purpose forwhich they are purchased, it will be open to the TANGEDCO either to repudiate the entirecontract and claim damages or accept such part of the goods that are satisfactory andrequire to replace the balance or pay the compensation to the extent of the loss sustained by theTANGEDCO on that account.34.0) DRAWING : 34.01) The tenderers should submit with his tender dimensioned General arrangements drawings forthe equipments offered. Illustrated and descriptive literature also should be enclosed.34.02) Any approval given to the detailed drawings by the purchaser shall not relieve thecontractor of the responsibility for correctness of the drawing and in the execution of the works inaccordance with the terms of the specification.

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35.0) RECOVERIES OF DUES :-The TANGEDCO is empowered

a) To recover any dues against this contract in any bills / Security Deposit / Earnest Money Depositdue to the successful tenderer either in this contract or any other contracts with TANGEDCO/TNEB.

b) To recover any dues against any other contract of the successful tenderer withTANGEDCO/TNEB, with the available amount due to the successful tenderers against this contract.

36.0) INSURANCE :

The successful tenderer should effect insurance of all materials, being supplied bythem through any of the nationalized insurance companies at their cost. The Bidder'sacceptance or otherwise to this clause should be specifically stated in the tender. The insuranceshould cover (i) Transit Insurance and (ii) Storage insurance for 90 days at site.37.0) NEGOTIATION :

Negotiation will be carried out with the L1 tenderer after opening of tenders.

38.0) VENDOR RATING:TANGEDCO will verify the vendor rating of the bidders from selected Thermal power

stations. Incase the vendor rating is not satisfactory, their offers will not be considered for furtherprocessing and will be rejected.

39.0) FAILURE TO EXECUTE THE CONTRACT :39.01) Successful tenderer failing to execute the order placed on them to the satisfaction of theTANGEDCO under the terms and conditions set forth therein, will be liable to make good the losssustained by the TANGEDCO, consequent to the placing of fresh orders elsewhere at higher rate,ie, the difference between the price accepted in the contract already entered into and the priceat which fresh orders have been placed. This is without prejudice to the imposition of LiquidatedDamages.39.02) Further to imposing of LD, E.M.D. and S.D. paid by the firm will be forfeited as per terms ofPurchase order. Their poor performance will be recorded for future tenders/contracts inTANGEDCO. Their name will be blacklisted after due notice.39.03) In the event of the documents furnished with the offer being found to be bogus or thedocuments containing false particulars, the EMD paid by the tenderer will be forfeited inaddition to blacklisting them for future tenders/contracts in TANGEDCO.

SECTION - IIITECHNICAL SPECIFICATION

1.0) SCOPE : This specification covers, design, manufacture testing, inspection at the Vendor'sand or his sub-vendor's works, packing and delivery to site, unloading at site and transit insuranceof materials required for North Chennai Thermal Power Station.

2.0) It is not the intention of this specification to specify completely herein all details anddesign and fabrication of materials. However, the materials offered shall conform in allrespects to high standards of Engineering and workmanship and be capable of performing incontinuous commercial operation up to vendor's guarantee in a manner acceptable to the

purchaser who will interpret the meaning of specification and shall have the power to reject anymaterials, which in his judgment are not in full accordance therewith.

3.0) MATERIAL TECHNICAL SPECIFICATION - Refer Annexure - I

4.0) CODES & STANDARDS 4.01) The design, manufacture and performance of subject material shall comply with therequirements of the latest edition of codes and standards.4.02) In the event of conflict between the codes and standards referred to on the specificationand requirement of this specification, the requirement of specification will govern.

5.0) DESIGN AND PERFORMANCE REQUIREMENT: 5.01) The bidder shall submit the design and performance data of the materials offered inrelation to Annexure-I along with the bid for evaluation.5.02) The material shall be designed and manufactured in accordance with the bestEngineering practice and shall be sent as, has been proved to be suitable for the intendedpurpose.6.0) INSPECTION, EXPEDITING AND TESTING:

The PURCHASER/OWNER will carry out inspection, expediting and testing during andafter its manufacturer through the agency of the ENGINEER/CONSULTANT to ensure quality

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control and prompt deliveries and the MANUFACTURER, will provide the necessary access andfacilities. Expediting will cover vendor data submissioning, ordering of raw materials,production, planning, manufacture, testing and shipment. Inspection will be carried out as pera schedule agreed with the MANUFACTURER, at several stages commencing from inspection ofraw materials up to final testing before release of shipment. The inspecting and testing will alsocover equipment supplied by the SUB-VENDORS. Inspection by the ENGINEER/CONSULTANT shallnot relieve the VENDOR of the responsibilities for furnishing equipment conforming to thespecification.

7.0) PACKING AND TRANSPORT: 7.01) The responsibility for properly packing the equipment shall be that of the manufacturer.The requirement for packing and marking of equipment have been generally specified instandard specification entitled "Marking and Transport Instructions" and specifically given inthe purchase order.

7.02) All test/Inspection certificates must be endorsed with sufficient information to identify thematerial or equipment to which the certificates refer, and must carry in the top right handcorner the identification of OWNER/PURCHASER and the CONTRACT.

8.0) MARKING AND TRANSPORT INSTRUCTIONS :

MARKING:All packages shall be clearly, legibly and durably marked with uniform block letters

(preferably with water proof paint) ON

AT LEAST THREE SIDES WITH:

a. Destination address as communicated

b. PO/Contract No.

c. Dimensions

d. Net and Gross Weights

e. Sign showing slinging and sling position

f. Any handling and unpacking instructions, ifconsidered necessary

g. Sign showing 'side up'

h. Sign showing 'fragile' marks in case of delicateequipment.

i. Identification mark relating them to the appropriateshipping documents considered necessary

j. In case of spare parts, each spare part shall be clearlymarked and labeled on the outside of its packing withits description and catalogue/part number.

9.0) TRANSPORT:

9.01) No material shall be despatched without prior consent of the OWNER/PURCHASER or hisrepresentative.

9.02) The SUPPLIER/CONTRACTOR shall intimate the ENGINEER/ CONSULTANT in writing theprobable date when the materials shall be ready for dispatch, at least 3 weeks in advance.Copies of the packing list shall also be sent along with the advance intimation.

9.03) In the event of the SUPPLIER/CONTRACTOR proposing to deliver the materials incomponent or sub-assembly form, he shall furnish full particulars of the quantity andapproximate size of each items. All sub-assemblies shall be match-marked to facilitate assemblyat site.

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ANNEXURE I

(TECHNICAL SPECIFICATION OF MATERIAL)

SPECIFICATION NO. CE- 149 /2014-2015/NCTPS

Sl. No. Material Description Quantity

I) 1. Supply of Hydraulic oil centrifuge filtering system for boomluffing hydraulic power packs of stacker & reclaimer 4 Nos.

2. Testing & commissioning of Hydraulic oil centrifuge filteringsystem for boom luffing hydraulic power packs of stacker/Reclaimer.

4 Nos.

As per Technical Specification given below

II) Destination NCTPS Stores,

III) General Standards required alongwith Technical Bid As per IS andDrawings

TECHNICAL SPECIFICATION

1) For supply : Hydraulic oil centrifuge filtering system for boom luffing hydraulic powerpacks of stacker & reclaimer

a. Make : MANN + HUMMEL or Equivalentb. Model : FM 600c. Rotor oil capacity : 6 Litres approxd. Existing power pack oil tank

capacity: 500 Litres.

e. Hydraulic Oil : Servo 68f. Oil flow rate : 70 Litres / Minuteg. Oil operating temperature : 35 Deg. 0-75 deg. C

h. Oil Pump discharge pressure : 6 KSCi. Oil pump motor : Continuous duty capacity to suit the

above mentioned requirements. j. Motor Specification : 1.5 KW /2 HP -3 phase sq cage induction

motor 1440 rpm continuous rated

Scope of supply : On line centrifugal oil cleaner, pump with motor and starter, suction anddischarge pipes/ Oil hoses, all required fittings, pressure gauges and other required accessories,including mounting frame etc.

Note: The sectional assembly drawing, part list, materials specifications and O&M Manuals for online centrifuge filtering system to be furnished along with supply.

COMPANY SEAL SIGNATURE :

DATE DESIGNATION:

COMPANY NAME:


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A N N E X U R E - II

SCHEDULE OF PRICES

SPECIFICATION NO. CE- 149 /2014 -2015/NCTPS

SlNo.

Material Description Qty BasicPrice

ED &CESS

CST/VAT

Packing &Forwarding

Charges

Freight &InsuranceCharges

TotalAmount

Rs. Rs. Rs. Rs. Rs. Rs.I) 1. Hydraulic oil centrifuge

filtering system for boomluffing hydraulic powerpacks of stacker &reclaimer

4Nos.

2. Testing & commissioningof Hydraulic oilcentrifuge filteringsystem for boom luffinghydraulic power packsof stacker /Reclaimer.

4Nos.

Note: 1. Service tax and other levies shall be quoted if applicable.2. Only 50% of service tax applicable will be reimbursed.


DATE DESIGNATION:

COMPANY NAME:


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A N N E X U R E - III

(SCHEDULE OF DEVIATION FROM COMMERCIAL TERMS AND CONDITIONS)

All deviations from the Technical terms and conditions should be filled by the bidder clauseby clause in this Schedule.

Specn.No. Section No. Clause No. Quantity

The bidder hereby certifies that the above mentioned are the only deviations fromCommercial terms and conditions of tender specification.


DATE DESIGNATION :

COMPANY NAME :

---------------------------------------------------------------------------------------------------------------------

A N N E X U R E - IV

(SCHEDULE OF DEVIATION FROM TECHNICAL TERMS AND CONDITIONS)

All deviations from Technical Specification shall be filled by the bidder clause byclause in this Schedule.

Specn No. Section No. Clause No. Deviation

The bidder hereby certifies that the above mentioned are the only deviations fromTechnical Specification.


DATE DESIGNATION :

COMPANY NAME :

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A N N E X U R E - V

BIDDER EXPERIENCE

The Bidder shall furnish here a list of similar supplies executed by him to whom a reference may bemade by the purchaser in case the purchaser considers such a reference is necessary.

Sl No.Name and

Description ofmaterial

Value ofsupply

Period ofsupply End User

Person to whomreference may be

made


DATE DESIGNATION :

COMPANY NAME :

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A N N E X U R E - VI

FORMAT FOR UNDERTAKING IN LIEU OF PAYMENT OF EMD

in Rs.80.00 Stamp paper

THIS UNDERTAKING executed at................. ............. ..on this ................ ..... day of................ .... ........... by M/s. ................ ..............a company registered under companies Act,

1956, having its registered office at ................. ............. ..........herein-under called the " Tenderer " toand in favour of TAMILNADU GENERATION AND DISTRIBUTION CORPORATION LIMITED, a subsidiary ofTNEB Limited, formed on 1 st November 2010 under section 131 of the Electricity Act of 2003 and isthe successor to erstwhile TAMILNADU ELECTRICITY BOARD, having its office at NPKRR MAALIGAI,Electricity Avenue, 144, Anna Salai, Chennai - 600 002 and represented by...........................................hereinafter called the "TANGEDCO".

WHEREAS the contract is for the supply / erection / construction etc., in terms of the TenderSpecification No.............. / dt. . . . . .AND WHEREAS in accordance with Clause................ .......of the above said tender specification, the tenderer has to furnish E.M.D.of Rs............(Rupees .......... .............. ............... ....... only) and WHEREAS the tenderer hasrequested the TANGEDCO to accept an undertaking in lieu of payment in cash of the E.M.D.

and WHEREAS the TANGEDCO has accepted the request of the tenderer subject toexecuting an undertaking to pay to the TANGEDCO not exceeding Rs........... (Rupees................ ................ ....... only) representing the E.M.D. together with costs in case of non fulfillment ofthe conditions stipulated in the Tender specification or the conditions stipulated in the contract bythe Tenderer.

IN CONSIDERATION of the TANGEDCO having agreed to accept an undertaking from thetenderer in lieu of payment of E.M.D. in cash, the tenderer undertakes to pay the sum ofRs..........(Rupees... ............... .................. ......... only) immediately when a demand is raised by theTANGEDCO against the tenderer without any demur in the event of the following :

i) If he withdraws his tender or backs out after acceptance of the tenderor fails to remit the Security Deposit.

ii) If he revises any of the terms quoted during the validity period, withoutspecific request by the TANGEDCO.

iii) If he violates any of the conditions of the Tender Specification No...................dated.............

iv) If, the documents furnished with the offer being found to be bogus or thedocuments contain false particulars.

NOW THE CONDITION OF THE ABOVE WRITTEN UNDERTAKING is such that if the tenderer shall dulyand faithfully observe and perform the terms and conditions specified in terms of the above,then the above written undertaking shall be void, otherwise the same shall remain in full force.The tenderer undertakes not to revoke this guarantee till the contract is completed under theterms of contract.

The expression, "Tenderer' and " the TANGEDCO " before used hereafter shall include theirrespective successors and assign in office.

IN WITNESS WHEREOF THIRU.........................for and on behalf of the tenderer has signed thisundertaking on the day, the month and year first above written.

In the presence of Witnesses :(with complete address)

SIGNATURE :

1. NAME IN BLOCK LETTERS :

SEAL OF THE COMPANY :2.

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A N N E X U R E - VII

FORMAT FOR UNDERTAKING TOWARDS JURISDICTION FOR LEGAL PROCEEDINGS

in Rs.80.00 Stamp paper

THIS DEED OF UNDERTAKING EXECUTED AT ---------------------- ON THIS THE BY Messers.

hereinafter called the TENDERER (which expression where the context so admits mean andinclude their agents, Representatives, Successors in Office and Assigns).

TO AND and in favour of TAMILNADU GENERATION AND DISTRIBUTION CORPORATION LIMITED, asubsidiary of TNEB Limited, formed on 1 st November 2010 under section 131 of the Electricity Act of2003 and is the successor to erstwhile TAMILNADU ELECTRICITY BOARD, having its office at NPKRRMAALIGAI, Electricity Avenue, 144, Anna Salai, Chennai - 600 002, herein after called theTANGEDCO (which expression shall where the context so admits mean and include thesuccessors in office and assigns).

WHEREASthe TANGEDCO has called for acceptance of jurisdiction of legal proceedings.

NOW THIS UNDERTAKING WITNESSETH that No suits or any proceedings in regard to anymatter arising in any respect under this contract shall be instituted in any court save in the Civilcourt of Chennai or the court of small causes in Chennai . It is agreed that no other court shallhave jurisdiction to entertain any suit or proceedings eventhough part of the cause of actionmight arise within their jurisdiction. In case, any part of the cause of action arises within the

jurisdiction of any of the courts in Tamil Nadu and not in the courts of Chennai City, then it isagreed to between the parties that such suits or proceedings shall be instituted in a court withinTamil Nadu and no other court outside Tamil Nadu shall have jurisdiction even though any part ofcause of action might arise within the jurisdiction of such courts.

IN WITNESS WHERE OF Thiru.. acting for and on behalf of the Tenderer has signed thisdeed on the day, month and year herein before first mentioned.

In the presence of Witnesses :(with complete address)

SIGNATURE :

1. NAME IN BLOCK LETTERS :

SEAL OF THE COMPANY :

2.

106949_CE-149

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