10054413 How to Give Power Point Presentation
Transcript of 10054413 How to Give Power Point Presentation
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Communication
skills:
how to give a good
PowerPoint
presentation
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It happens toeveryone,
eventually
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Although PowerPoint is de facto standard it is
not always necessary
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Talk to whos requesting presentation. Is it
lecture? 10 min report?discussion?
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Beyond the
bullets:
how to get the
most fromPowerPoint
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We do presentations to
win sell
be favoured
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Our daily routine
We are
breathing and living media
We create presentations to
communicate our ideas,
strategies, results
We present them for
people for whom media is a
part of a huge workload
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The winning and preferred team is not only
the cleverest
best buying
nicest people
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But also an agency
the client best
understands
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Creating and delivering better PPT presentations
Tell an emotional story
Keep it simple and short
A visual medium
Keep it visible & impactful
Rehearse
Test technical details
Be an actor
Engage & read the audience
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Presentation is a story
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A section is a slightly
different topic
It allows the audience tofollow you much better
Break your story into sections
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Show me the money slide first!
If you put your conclusions first, people are more likely
to stay with you until the end
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Tell them what you want them to remember
What is the key message
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When you write each of
your slides ask yourself
so, what of it?
why do I show it?
So what technique
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A VISUAL media not a reading exercise
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Try to make each page worth looking at
Seek images with impact that reinforce your message
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Pick a catchy title for a slide with one idea
Top 3 things you want audience to remember You may add sub-bullets to give a detail
What you talk about during the slide can be
much, much more than your top three bullets
3 key messages rule
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Keep it simple
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Slides are not cue cards
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PowerPoint allows to annotate slides w. notes
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Keep the presentation short
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Keep it visible and impactful
Do not go into small font sizes
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Do not go into small font sizes
It is important that content is readable to the person
seated furthest from the screen
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Use formatted transitions & animation with care
and really annoying if they are not
Whizzing swirlings are great if done appropriately
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If you dont want your audience to read your
point ahead of a time
Use Appear button
This allows each point to appear after a certainamount of time, or when you click the mouse
This is the only animation that should ever be
used with text
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Avoid using images supplied with PowerPoint
Most people in your audience have seen them already
Use http://www.corbis.com, http://flickr.com,
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Be quick-fingered
Of h i l d
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Often rehearse your presentation loud
A d if ibl i f t f
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And if possible in front of someone
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Remember of time limit
You should cover all points and allow time for Q&A
Your audience should be allowed to ask questionswithout fear of being cut off
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Learn how to excite!
Deliver with clarity and
impact!
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Be ready and prepared!
What if the projector breaks?
What is your laptop crashes?
Can you pick up where you
left off?
Have at least hard copy
and paper at hand
Engage and speak to your
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Engage and speak to your
AUDIENCE not to the screen
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It makes each person feel important and works
wonderfully in keeping their attention
Make & hold eye contact with everyone
individually
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Speak loudly - everyone might hear you
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Read your audience, keep a good pace
G h lid if f l l
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Go to the next slide if you feel restlessness
Dont labour a
point if you
see they have
alreadyunderstood it
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Be an actor
2 l l f i ti t di
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2 levels of communication to an audience
Content - the information
you deliver
Non-verbal - body
language, mannerisms,
gestures, etc.
E t bli hi dibilit d t t
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Establishing credibility and trust
You establish credibility
with content
And trust with non-verbal
actions
Make sure the message coheres with the non-verbal
communication
St i t i ht t d b d l
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Do not shift feet, move about in a distracting way
Do use body language to dramatize points
Stay in straight posture and open body language
D t j t t lk t l i f t
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Dont just talk to people in front rows
Whatever space you have use it to the maximum
Walk through the room
Dont sit downControl the space between you and the audience
Presenting to a hostile audience
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Presenting to a hostile audience
Acknowledge their point of
view
That at least might get them
to listen
Test technical
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Test technical
details beforehand
Technical diffic lties d ring a presentation are
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Test any video, etc. prior to presentation to make sure
everything will run smoothly
Technical difficulties during a presentation are
disastrous!
Get off the Internet
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Get off the Internet
Turn-off the projector when
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p j
you are not using it